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1969-03-06 CITY COUNCIL SPECIAL MEETING MINUTESr� MINUTES_OF.A.SPECIAL.MEETING-OF_THE_PEARLAND..CITY..COUNCIL HELD MARCH 6, . M. A special meeting of the City Council was called to order by Mayor Keller with the following present: Mayor Councilman Councilman Councilman Councilman City Administrator City Secretary Absent: Councilman D. R. Keller Aubrey G. Ellis Gene E. Sanders E. A. Wasek Dale Watson Buford D. Waldrop Dorothy L. Cook B. J. Courtright Others present: Members of the Pearland Volunteer Fire Department as follows: Ed Hall, Assistant Fire Chief, H. D. (Buck) Johnston, Hamilton Haskings, C. I. Crooks. Gary Hester - reporesenting Mr. Frank Barringer; representative from the Utility Supply Company, and Mr. George Shepherd. INVOCATION: The invocation was given by Mayor Keller. .............................. AWARDING OF BIDS*- FIRE STATION: City Administrator presented bid tabulation tothe City Council with a recommendation that the bid be awarded to the Cinco Building Corporation as the lowest and best bid. He stated that he and Fire Chief Harris had reviewed the bids and had not -met with the Commissioners because the bids only needed to be checked for accuracy. He further stated that the successful contractor would have to construct the building according to the approved plans and specification. A discussion was held regarding the need for the main station and two substations. Councilman Watson asked for the recommendation of the Fire Department regarding this matter. Mr. Haskin,,_,;� stated that the Building Committee of the Pearland Fire Department would like to see all three fire stations built as soon as possible since the money was available. Mayor Keller asked if the Fire Department felt that three stations are needed here in Pearland. Mr. Haskings stated that additional fire stations would save time in getting to a fire in that particular area. He felt the fire substation in the east end of town (Mary's Creek Well Site) could be manned by individuals living in that area. Councilman Ellis stated that we might have a communications problem in manning three stations. M19 Councilman Sanders stated that it was his understanding of the original bond issue that the base bid was within the bond issue. He would like to see all three stations built. Particularly the west side of the building. A disucssion was held regarding insurance rates. Also, plumbing in the r-- proposed east end substations. A motion was made by Councilman Sanders that we build three fire stations as bid, the central fire station and two subdtations. Motion died for lack of a second. It was moved by Councilman Sanders that the City let the bids on the base bid basis to Cinco Building Corporation as the lowest and best bidder. Motion withdrawn by Councilman Sanders. Councilman Sanders remade his previous motion as follows: A motion was made by Councilman Sanders that we build three fire stations as bid, the central fire station and two substations. Motion seconded by Councilman Ellis. Motion passed 2 to 1. Councilman Wasek opposed. Councilman Watson not casting a vote. A motion was made by Councilman Sanders that on the recommendation of the City Administrator that the contract be awarded to Cinco Building Corporation. Motion died for lack of a second. (Councilman Watson seconded the motion, however, withdrew his second.) A motion was made by Councilman Watson, seconded by Councilman Ellis that the contract be awarded to the Cinco Building Corporation on the alternate bid basis for the central fire station as bid and for one substation as bid. The named substation to be located at the McLean Road water well site and negotations to proceed with the third fire station to be resolved within sixty days. Motion passed 2 to 1. Council- man Wasek opposed. Councilman Sanders abstained. City Administrator Waldrop requested clarification on the location and layout of the central fire station. Councilman Ellis stated that the fire station will face Old Alvin Road and the doors will face to the east. It was moved by Councilman Sanders, seconded by Councilman Ellis that the bid security attached to each bid on the fire station be returned to the unsuccessful bidders. Assistant Chief Hall stated that if a shop building was attached to the main station that the Volunteer Fire Department would stay where they are. 170 Mayor Keller asked if he spoke for the Pearland Fire Departmentand if so, was he stating that if the City ties onto the new fire station that the Fire Department will not move into their new building. Mr. Hall stated that he spoke for the Fire Department and the answer was that the Fire Department would not move into the new station if the City attached a "lean-to" shop building to it. Councilman Sanders asked Mr. Hall if his statement concerning the moving into the new fire station was the consensus of opionion of all of the Fire Department. Mr. Hall's answer was yes. It was moved by Councilman Sanders, seconded by Councilman Watson that in recognition of the fact that the Pearland Volunteer Fire Department has issued the ultimatum to the City that they will not occupy a building shared with City forces that the above motions be rescinded and that there be no fire stations built by the City. Motion passed 3 to 1. Councilman Ellis opposed. Mayor Keller stated at this point that he felt that communications between the Fire Department and the City had broken down and it behoved both parties to try to get together, and he felt a special meeting should be called between the Fire Department and the City Council to discuss this situation and resolve it. GARBAGE DUMP: Councilman Sanders advised the Council that Billy Edgar Griffin would like to make arrangements with the City to use the dump for commercial purposes. Mr. Newman, Mayor of Brookside Village, had also talked to Councilman Sanders about this matter since the Griffin Brothers had a contract to pick up garbage in Brookside Village. Not action was taken by the Council. WATER MATERIAL BIDS: City Administrator presented bid tabulation for Water System Material Bids. He stated we did not have a section on the bid sheet for terms, however, Utility Supply Company and Municipal Pipe & Fabricating Company both stated a 2% discount for payment within 10 days. WATER SYSTEM MATERIAL BIDS: .......... .... .............. UTILITY SUPPLY CO. MUNICIPAL PIPE QUANTITY DESCRIPTION & FAB. COMPANY Unit Ext. Pr. Unit Ext. Pr. 4,300 ft. 6" Asbestos -Cement 1.30 $5,590. 1.30 $5,590. 6 6" gate valve & box 74.00 444. 75.90 455.4° 8 6"x6"x6" tee 26.00 208. 28.69 229.52 6 Fire Hydrants TOTAL BID SECURITY $370.00 C. C. �. Utility Supply 171 18 .00 1,104. 184.o6 1,104-36 $ 7,346.00 $ 7,379.28 $ 368.96 C. C. Municipal Pipe It was moved by Councilman Wasek, seconded by Councilman Watson that the Utility Supply Company be awarded the contract as the lowest and best bidder. Motion passed 4 to 0. It was moved by Councilman'Wasek, seconded by Councilman Watson that bid security check be returned to the unsuccessful bidder. Motion passed 4 to 0. CORRIGAN SUBDIVISION SECTION II. Mr. Gary Hester appeared before the Council with a request from Mr. Barringer regarding releasing building permits on Corrigan Subdivision Section II. It was the consensus of the City Council that the past policy of not releasing building permits until the subdivision has been finally accepted should be adhered to. Meeting adjourned by motion 9:00 P. M. Minutes approved as read and/or corrected this the f;g day of A. D. 1969. CITY By: ATTEST: City Secretary = A'D T A KTTI