R-2016-135 2016-07-25RESOLUTION NO. R2016-135
A Resolution of the City Council of the City Of Pearland, Texas, approving the
Amended bylaws of the Pearland library Board.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the Amended Bylaws of the Pearland Library Board, a copy of which is
attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and
approved.
PASSED, APPROVED and ADOPTED this the 25'h day of July, A.D.,
2016.
ATTEST:
NG LFING, T
Y SE ETARY
APPROVED AS TO FORM:
61"-
DARRIN M. COKER
CITY ATTORNEY
vy,
TOM REID
MAYOR
.1.1. 1. I.
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Resolution No. R2016-135
Exhibit "A"
PROPOSED
BYLAWS OF THE
PEARLAND LIBRARY BOARD
PEARLAND, TEXAS
ARTICLE I — NAME
As authorized by the City Council of the City of Pearland, Ordinance No. 187-3, this
body shall be known as the Pearland Library Board.
ARTICLE II — MEMBERSHIP
Section 1 — The Board shall consist of seven (7) individuals appointed by City Council
for a term of three (3) years. Board members shall be residents of the City of Pearland and shall
serve without compensation.
Section 2 — One Board member appointed by the Commissioners' Court of Brazoria
County shall represent the Pearland Library Board on the Brazoria County Library Board. The
Director of the Brazoria County Library System and the Librarians of the Pearland Library and
Pearland Westside Library shall be ex -officio non-voting members of the Board.
Section 3 — In the event a Board member is absent from two consecutive meetings, the
Board Chair will contact the Board member to determine interest in continuing as a Board
member. If a Board member misses any three (3) consecutive meetings of the Board or three (3)
meetings within any twelve (12) months, the remaining board members may request, by simple
majority, that the City Council remove him or her from the Board.
ARTICLE III — MEETINGS
Section 1 — The regular meeting of the Board shall be held at least three (3) times a year
at a time and place designated by the Board.
Section 2 - Additional meetings may be called by the Board Chairman or upon the
written request of three (3) board members.
Section 3 — Notice of all meetings shall be posted in accordance with the Open Meetings
Act.
Section 4 - Any and all directors may participate in a meeting of the Board, or a
committee of the Board, by means of a telephone or video conference or by any means of
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communication by which all persons participating in the meeting are able to communicate with
one another, and such participation shall constitute presence at the meeting.
Section 5 — A simple majority of the members shall constitute a quorum at all meetings of
the board.
Section 6 — All questions presented for a vote by the Board shall be decided by a simple
majority of the quorum.
Section 7 — The latest edition of Roberts Rules of Order shall be the parliamentary
authority for all matters of procedure not specifically covered by the Bylaws of the Corporation.
ARTICLE IV — OFFICERS
Section 1 — The officers of the Board shall be a chairperson, a vice -chairperson, and a
secretary.
Section 2 — Officers shall be elected for a one-year term at the first regular meeting of the
year.
Section 3 — Vacancies in office shall be handled as follows:
(a) In the event of resignation or incapacity of the chair, the vice -chair shall
become the chair for the unexpired portion of the term.
(b) Vacancies of officers other than the chair shall be filled for the unexpired term
by special election at the next Board meeting after the vacancy occurs.
Section 4 — Duties of the officers shall be as follows:
(a) Chair:
(i) Preside at all meetings;
(ii) Represent the Library Board at public functions of the city and at events
such as special library events, local, state, or national advocacy activities
for the library or for local, state, or national association activities.
(iii) Appoint standing, special, or ad hoc committees/task forces.
(iv) Establish the agenda for each meeting and having it posted pursuant to
the Open Meetings Act. Agenda items requested by any board member will
be included.
(v) Liaison with the governing authority regarding library issues.
(b) Vice -Chair:
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(i) Assist the chair in directing the affairs of the board and act in the chair's
absence.
(ii) Serve as chair of ad hoc or special committees or projects such as chair
of an advocacy initiative.
(c) Secretary:
(i) Be responsible for the accuracy and posting of the minutes of the board
meeting and bring any corrections to the attention of the board at its next meeting.
The secretary shall sign the approved minutes and complete recordkeeping
activities required by the Pearland City Council.
ARTICLE V — COMMITTEES
Committees may be appointed for completing regular business of the board and/or special
purposes by the chair and by special request from the Director of the Brazoria County Library
System, the Librarians of the Pearland Library and Pearland Westside Library, or the Pearland
City Council. Committees, following requests, are formed with the consent of the majority of the
board. All committees will have at least one library board member serving on them. Ad hoc or
special committees/task forces are automatically dissolved upon completion of the activity or
project.
ARTICLE VI — FUNDS
The Library Board is not authorized to accept funds.
ARTICLE VII — POWERS AND DUTIES OF BOARD MEMBERS
Library board members provide opinion, support, and expertise as needed to the Pearland
Library and the Pearland Westside Library, but do not have governing authority. Board members
shall:
(a) Abide by applicable ordinances of the City of Pearland.
(b) Act in an advisory capacity to the Pearland City Council with regard to Pearland
libraries.
(c) Review existing policies and recommend new ones to govern the operating and
program of the library.
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(d) Assist in strategic planning.
(e) Provide opinion and guidance, as appropriate, for special issues to include, but not be
limited to, new facilities and the expansion of existing library facilities.
(f) Provide opinion and guidance, as appropriate, for new library services.
(g) Assist in interpreting the policies and functions of the library to the public.
(h) Encourage in every possible way the development and advancement of the public
library at local, regional, state, and national levels.
(i) Participate in advocacy initiatives including, but not limited to, local issues, including
funding issues and requests, state advocacy activities, and federal advocacy initiatives.
ARTICLE VIII — AMENDMENTS
These bylaws may be amended by a majority vote at any regular meeting, provided all
members have been notified of the proposed amendments at least 30 days prior to such meeting.
Such amendment would then be subject to approval by City Council.
Adopted March 1987
Amended July 25, 2016
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BYLAWS OF THE
PEARLAND LIBRARY BOARD
PEARLAND, TEXAS Approved
March 1987
ARTICLE I — MEMBERSHIP
Section 1 — One Board member appointed by the Commissioners' Court of Brazoria
County shall represent the Board on the Brazoria County Library Board. The Director of the
Brazoria County Library System and the Librarian of the Pearland Branch Library shall be ex -
officio members of the Board.
Section 2 — If a Board member misses any three (3) consecutive meetings of the Board or
three (3) meetings within any twelve (12) months, the remaining board members may request, by
simple majority, that the City Council remove him or her from the Board.
ARTICLE II — MEETINGS
Section 1 — The Board shall meeting on the 3rd Tuesday of the months of January, March,
May and September. (and November).
Section 2 — Additional meetings may be called by the Board Chairman or upon the
written request of three (3) board members.
Section 3 — Notice of all meetings shall be posted as required by law in the places
designated for such purposes.
ARTICLE III — OFFICERS
Section 1 — If there is a vacancy in the office other than Chairman, the Chairman may
appoint an individual to complete
least two board members to prepare a slate of candidates for each board office for presentation at
the March meeting.
ARTICLE IV — COMMITTEES
Section 1 — The Chairman, with the approval of the Board, shall appoint special
committees as required.
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Section 2 - Special committees exist for no longer than one year. They may be renewed
for another year by Board action.
ARTICLE VI - FUNDS
Section 1 - All donated funds shall be deposited to the account of the Pearland Library
Board, in a bank to be selected by the Board.
Section 2 - The Board will have an audit completed at the end of each fiscal year. Form
and method of audit will be determined by the City Manager.
ARTICLE VII - PARLIAMENTARY AUTHORITY
Section 1 - Roberts Rules of Order, Newly Revised, latest edition, shall govern all
deliberations of this Board, except when in conflict with these bylaws.
ARTICLE VIII - AMENDMENTS
These bylaws may be amended at any Board meeting by a majority vote of the members
present and voting provided that notice of the proposed amendment has been submitted to the
members at least 10 days prior to the meeting at which action
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