R-2016-075 2016-05-23RESOLUTION NO. R2015-75
A Resolution of the City Council of the City of Pearland, Texas, renewing a bid
for HVAC repair and maintenance services for the Recreation and Natatorium
(RCN) to the Lee Thompson Company, in the estimated amount of $60,000.00
for the period of May 24, 2016 through May 23, 2017.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously obtained unit supply pricing for HVAC repair and
maintenance services, and such bid was awarded.
Section 2. That the City Council hereby renews a bid with The Lee Thompson Co., in the
unit supply amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for HVAC repair and maintenance services.
PASSED, APPROVED and ADOPTED this the 23rd day of May, A.D., 2016.
ATTEST:
/'i_
• NGL.' 1G,T
YSE,"TARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
EXHIBIT A
Bid No. 0215-22 HVAC Refrigeration Repairs and Maintenance Tabulation
Bid Closed: 3/24/15
Resolution No. R2O16-75
Exhibit "A"
American Mechanical
Services of Houston, LLC
Sentinel A/C & Heating
The Lee Thompson
Company
The Lee Thompson
Company - 2016 With
2% Increase
Total Price $46,020.00 Total Price $49,080.00 Total Price 561,580.00
Line # Description QTY
UOM
Unit
Extended
Unit
Extended
Unit
Extended
1
HVAC Services for all locations excluding the
Recreation Center and Natatorium location.
Note: any quantities listed are estimates.
1 ,PKG
$46,020.00
$38,885.00
$50,230.00
1.1
Technician - Standard Hourly Rate
500
Hours
$78.00
$ 39,000
570.00
$ 35,000
$85.00
$ 42,500
1.2
Helper - Standard Hourly Rate
100
Hours
$68.00
$ 6,800
535.00
$ 3,500
575.00
$ 7,500
1.3
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
540,000.
1
EA
15
15%
30
30%
35
35%
1.4
Additional travel cost per call out, if
applicable.
1
EA
$70.00
$ 70
$30.00
$ 30
1.5
Emergency Repair Rate (Rate which will be
charged after standard business hours).
1
EA
5110.00
$ 110
5105.00
$ 105
$85.00
$ 85
1.6
Minimum charge per call out for emergency
repairs (after hours).
1
EA
$110.00
$ 110
$210.00
$ 210
5115.00
$ 115
2
HVAC Services for only the Recreation Center
and Natatorium location.
1
PKG
$0.00
$0.00
$10,195.00
$11,350.00
2.1
Technician - Standard Hourly Rate
100
Hours
$90.00
$ 9,000
$95.00
$ 9,500.00
2.2
Helper - Standard Hourly Rate
20
Hours
$35.00
$ 700
$75.00
$ 1,500.00
2.3
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
$10,000.
1
EA
30
30%
35
35%
2.4
Additional travel cost per call out, if
applicable.
1
EA
590.00
$ 90
530.00
$ 30.00
2.5
Emergency Repair Rate (Rate which will be
charged after standard business hours).
1
EA
$135.00
$ 135
$95.00
$ 95.00
2.6
Minimum charge per call out for emergency
repairs (after hours).
1
EA
$270.00
$ 270
$225.00
$ 225.00
$ 11,612.00
$ 96.90 $ 9,690.00
$ 76.50 $ 1,530.00
$ 35.00 $ 35.00
$ 30.60 $ 30.60
$ 96.90 $ 96.90
$ 229.50 $ 229.50
0215-22 - Page 1
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Resolution No. R2016-75
Exhibit "A"
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Contract Attachments
I. Summary of Contract Terms.
Contractor:
Description of Services:
Amount:
Effective Date:
Termination Date:
Renewal:
II. Signatures.
The Lee Thompson Group
2313 Langston St.
Houston, TX 77007
HVAC Refrigeration Repairs and Maintenance on an as needed
basis for the Recreation and Natatorium (RCN), per the
specifications of City of Pearland Bid #0215-22; City Council
Resolution #R2016-75.
Contract is as needed based on fixed rates, estimated at $60,000.
May 24, 2016
May 23, 2017
One (1) one-year renewal option remaining.
By signing below, the parties agree to the terms of this Contract:
CITY OF PRLAND
Officer
Purchasin9
'Signed try
—City yana er
Assistant ity Manager
Director
Program Manager
*Contract Signature Authority:
C/2 / to
II Dat
fp-(
CONTRACTOR:
Title: ' Eft'
Date: S -Z Y 1
Program Manager -$5,999 or less
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as described
in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services provided at
intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services in
accordance with the terms of this Contract, but all payments to be made by the City to Contractor,
including the time of payment and the payment of interest on overdue amounts, are subject to the
applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate this
Contract during its term at any time for the City's own convenience where the Contractor is not in
default by giving written notice to Contractor. If the City terminates this Contract under this paragraph,
the City will pay the Contractor for all services rendered in accordance with this Contract to the date of
termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as provided
in this paragraph if the other party fails to comply with its terms. The party alleging the default will give
the other party notice of the default in writing citing the terms of the Contract that have been breached
and what action the defaulting party must take to cure the default. If the party in default fails to cure the
default as specified in the notice, the party giving the notice of default may terminate this Contract by
written notice to the other party, specifying the date of termination. Termination of this Contract under
this paragraph does not affect the right of either party to seek remedies for breach of the Contract as
allowed by law, including any damages or costs suffered by either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in
which it becomes effective or provides for the City to make any payment during any of the City's fiscal
years following the City's fiscal year in which this Contract becomes effective and the City fails to
appropriate funds to make any required Contract payment for that successive fiscal year and there are
no funds from the City's sale of debt instruments to make the required payment, then this Contract
automatically terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds to make a
required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that provides for
contractual indemnity by one party to the other party to this Contract is not applicable or effective under
this Contract. Except where an Additional Contract Document provided by the City provides otherwise,
each party to this Contract is responsible for defending against and liable for paying any claim, suit, or
judgment for damages, loss, or costs arising from that party's negligent acts or omissions in the
performance of this Contract in accordance with applicable law. This provision does not affect the right
of either party to this Contract who is sued by a third party for acts or omissions arising from this
CONTRACT/Page 2
Contract to bring in the other party to this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of
Texas and a lawsuit may only be prosecuted on this Contract in a court of competent
jurisdiction located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral.
This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise, direct,
or control the Contractor or Contractor's officers or employees in the means, methods, or details of the
work to be performed by Contractor under this Contract. The City and Contractor agree that the work
performed under this Contract is not inherently dangerous, that Contractor will perform the work in a
workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of
Contractor's officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party disputes any
matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to
settle the dispute by submitting the matter to mediation before a third party who will be selected by
agreement of the parties. The parties will each pay one-half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled
to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this
Contract are part of this Contract, except as follows: any provision contained in any of the Contractor's
Additional Contract Documents specified below that conflicts with a Contract provision not included in
the Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to City's Bid #0215-22, dated March 24, 2015.
2. Insurance Certificate listing City of Pearland as additional insured.
B. City's Additional Contract Documents:
1. City standard insurance requirements.
2. Scope of services.
CONTRACT/Page 3
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of HVAC Refrigeration Repairs and Maintenance services at
the location listed below per the specifications set forth in Bid #0215-22 and Contractor's response to
the same.
LOCATION ADDRESS:
Recreation Center and Natatorium
4141 Bailey Road
Pearland, TX 77584
BID TABULATION — PRICING RESPONSE:
CONTRACT/Page 4
The lee Thompson
Company
The Lee Thompson
Company with 2%
allowable CPI Increase -
2016
Line # Description QTY
UOM
Unit
Extended
Unit
Extended
2
HVAC Services for only the Recreation
Center and Natatorium location.
1
PKG
$11,350.00
$ 11,577.00
2.1
Technician - Standard Hourly Rate
100
Hours
$95.00
$ 9,500.00
$ 96.90
$ 9,690.00
2.2
Helper - Standard Hourly Rate
20
Hours
$75.00
$ 1,500.00
$ 76.50
$ 1,530.00
2.3
Percent mark-up for
materials/supplies/parts, based on an
annual spend of approximately
$10,000.
1
EA
35%
37%
2 4
Additional travel cost per call out, if
applicable.
1
EA
$30.00
$ 30.00
$ 30.60
$ 30.60
2.5
Emergency Repair Rate (Rate which
will be charged after standard business
hours).
1
EA
$95.00
$ 95.00
$ 96.90
$ 96.90
2.6
Minimum charge per call out for
emergency repairs (after hours).
1
EA
$225.00
$ 225.00
$ 229.50
$ 229.50
CONTRACT/Page 4