R-2016-048 2016-03-28RESOLUTION NO. R2016-48
A Resolution of the City Council of the City of Pearland, Texas,
approving Task Order B amendment with Cobb Fendley & Associates
for construction management and construction observation services
for the Hooper Road Project in the estimated amount of $56,610.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City council previously approved a Master Services
Agreement with Cobb Fendley.
Section 2. That the City Council hereby approves Task Order B amendment
under the Master Service Agreement. in the estimated amount of 56,610.00, for services
associated with the Hooper Road Project.
Section 3. The City Manager or his designee is hereby authorized to execute
Task Order B amendment associated with the Hooper Road Project.
PASSED, APPROVED and ADOPTED this the 28"' day of March, A.D., 2016.
ATTEST:
APPROVED AS TO FORM:
DARRIN M. CO ER
CITY ATTORNEY
TOM REID
MAYOR
Resolution No. R2016-48
ATTACHMENT A
TASK ORDER No. 1B (REVISED 3-15-16)
MASTER SERVICE AGREEMENT (MSA), Task Order No. 1B (REVISED 3-15-16)
Pursuant and subject to the above captioned MSA dated July 27,2015 between the City of Pearland and Cobb
Fendley & Associates. CLIENT hereby requests that CONSULTANT performs the work described below upon
the terms set forth.
CLIENT PROVIDED INFORMATION:
Work Site Hooper Road
Work to Be Performed: Serve as the City's Construction Manager and Construction Observer for the
Construction Phase of Hooper Rd including One Year Warranty Period walk-through.
Drawings, plans, specifications are not attached
Date and Time to Commence
Date and Time to Complete
Equipment, vehicles, tools, materials, supplies to he furnished or obtained through third parties by CLIENT
(if any): Costs include mileage.
Invoice Mailing Instructions Invoices will be sent to Valerie Marvin
Other Requirements or Variance from MSA (if any): N/A
CONSULTANT PROVIDED INFORMATION:
Compensation: $179,000 (estimate)
Billing Terms Time and Materials
Scope of Work
CobbFendley will provide Construction Management and Construction Observation for the Construction
Phase of the Hooper Road project. The scope of services provided will be generally in line with
Construction Administration services and Management Services 2.1-2.5, Construction Inspection Services
3.1-3.10, Pay Applications 4.1-4.2, Document Control 5.1, Change Orders 6.1-6.3, Testing Laboratory and
Results 7.1, Project Completion and Close out 8.1-8.5 and Warranty Period 9.1-9.5 as described in Exhibit
C — Program Management Scope of Services.
ACCEPTANCE:
The foregoing TASK ORDER is accepted on the terms set forth as indicated by the signatures below.
CONSULTANT
COB
By:
Printed Name:
Title.
Date 3—/S -1k4,
& A OCIATES, INC.
CLIENT
City of Pearla
By
Printed
Title:
Date
CobbFendley
ATTACHMENT A
Manhour Estimate
Project Title: Hooper Rd (Lower Kirby Program Management)
Task Order No. 1B (REVISED 3-15-16)
Construction Management and Inspection
3/15/2016
Construction Phase Duration
365 Days
12 months
List of classifications and rates
TOTALS
Senior Project
Manager
Construction
Manager
Construction
Inspector
Clerical
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
$190
S150
590
570
Construction Phase Duration
365 Days
12 months
Notes:
1. Senior Project Manager hours are for meetings and correspondence.
2. Construction Manager hours are based on 2 hours per week for the first and last two months of the project and ramp up to 4 hours per week during the middle of the project.
3. Construction Observer hours are based on 20 hours per week for the first and last two months of the project and ramp up to 40 hours per week during the middle of the project.
4. Mileage is based on 20 trips per month for Construction Observer. 5 trips per month for Construction Manager/Sr. Project Manager. (Mileage is estimated from Pearland Office to Project
site)
Hours/Month
TOTALS
Labor Cost
Month
1
Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Month
10
Month
11
Month
12
Construction Phase
Senior Project Manager
64
$ 12,160
8
8
4
4
4
4
4
4
4
4
8
8
Construction Manager
144
$ 21,600
8
8
12
12
16
16
16
16
12
12
8
8
Construction Observer
1520
S 136.800
80
80
120
160
160
160
160
160
160
120
80
80
Clerical
28
S 1.960
3
3
2
2
2
2
2
2
2
2
3
3
Total CM Labor Costs
$ 172,520.00
Total Equip/Misc Cost (See Below)
$ 6,480
Total Estimated Costs
$ 179,000
Equipment and Misc Cost Items
Units/Month
Month
1
Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Month
10
Month
11
Month
12
Supplies
Cell Phones
Computer (hrs/month)
Mileage @ $0.54/mile
12.000
$ 6.480
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1.000
1600
1,000
1.000
1.000
Subtotal
$ 6.480
$ 6,480
Notes:
1. Senior Project Manager hours are for meetings and correspondence.
2. Construction Manager hours are based on 2 hours per week for the first and last two months of the project and ramp up to 4 hours per week during the middle of the project.
3. Construction Observer hours are based on 20 hours per week for the first and last two months of the project and ramp up to 40 hours per week during the middle of the project.
4. Mileage is based on 20 trips per month for Construction Observer. 5 trips per month for Construction Manager/Sr. Project Manager. (Mileage is estimated from Pearland Office to Project
site)
ATTACHMENT B
COBB. FENDLEY & ASSOCIATES. INC.
2015 REVISED STANDARD RATE SCHEDULE
Principal / Chief Engineer (Professional VIII)* $210.00/HR
Senior Project Manager (Professional VI)* $190.00/HR
Project Manager (Professional V)* $165.00/HR
Senior Hydrologist (Professional V)* $190.00/HR
Project Engineer III (Professional III)* $130.00/HR
Project Engineer II (Professional II)* $120.00/HR
Project Engineer I (Professional I)* $110.00/HR
Senior Technician (Technician IV)* $125.00/HR
Technician III (Technician III)* $110.00/HR
Technician II (Technician II)* $100.00/HR
Technician I (Technician I)* $80.00/HR
Licensed State Land Surveyor (Professional VI)* $200.00/HR
Registered Professional Land Surveyor (Professional III)* $145.00/HR
4 -Man Survey Crew $170.00/HR
3 -Man Survey Crew $150.00/HR
2 -Man Survey Crew $130.00/HR
1 -Man Survey Crew $110.00/HR
Construction Manager (Professional IV)* $150.00/HR
Senior Field Construction Observer (Professional I)* $100.00/HR
Field Construction Observer (Technician II)* $90.00/HR
Utility Specialist (Professional II)* $130.00/HR
Telecommunications Designer (Technician II)* $100.00/HR
Telecommunications Fieldman (Technician I)* $80.00/HR
GIS Manager (Professional III)* $150.00/HR
GIS Analyst (Technician II)* $100.00/HR
Right -of -Way Agent $115.00/HR
Administrative $95.00/HR
Clerical $70.00/HR
GPS $35.00/HR/Receiver
* Category labels 'Professional x' etc. are interim designations for 2015 and are to be implemented in lieu of previous position titles in 2016.
ATTACHMENT B
COBB, FENDLEY & ASSOCIATES, INC.
2015 REVISED STANDARD RATE SCHEDULE
(Continued)
SUBSURFACE UTILITY ENGINEERING
One -Man Designating Crew (4 -Hour Minimum) $90/HR
Two -Man Designating Crew (4 -Hour Minimum) $150/HR
Vacuum Excavation Truck with 2 Technicians (Vac 3000 & 4000) (4 -Hour Minimum)$260/HR
Vacuum Excavation Truck with 2 Technicians (Vac 6000) (4 -Hour Minimum) $280/HR
Ground Penetrating Radar with 1 Technician (4 -Hour Minimum) $250/HR
Traffic Control Officer @ Cost + 10%
Traffic Control (Lane Closures, etc.) To Be Negotiated
Permits (Local, State, etc.) @ Cost + 10%
Designation & Traffic Control Vehicles $3.40/Mile
Location Vehicles $6.80/Mile
REIMBURSABLE EXPENSES
Technology Fee (*) $3.75/HR
Consultant or Specialty Contractor (Outside Firm) @ Cost + 10%
Courier, Special Equipment Rental @ Cost + 10%
Reasonable Out of Town Travel Expenses (Air. Hotel. Rental, etc.) @ Cost
Mileage (Standard Car or Truck) IRS Approved Rate
Per Diem for Out of Town Travel (Per Day/Person) $36/Day
Title Plant Charges @ Cost + 10%
Other Misc. Expenses Related to the Project @ Cost + 10%
In -House Reproduction:
Copies (Up to 11" x 17") $0.15/Each
Color Prints (Up to 11" x 17") $1.50/Each
Color Prints (Larger than 11" x 17") $3.00/Sq. Ft.
Bluelines (All Sizes) $1.00/Each
)► Bond Prints (All Sizes) $2.00/Each
➢ Mylar Prints $12.00/Each
'.- Vellum Prints $9.00/Each
(') Technology charges added to each billable man-hour.
ATTACHMENT"C"
EXHIBIT A
PROGRAM MANAGEMENT
SCOPE OF SERVICES
FOR
LOWER KIRBY DISTRICT
DEVELOPMENT
Design 1 of 1 1 D5. Revised 01/12
BASIC SERVICES: Program Manager(s) shall render the following
professional services, as requested, to the OWNER in connection with the
design and construction of the Project.
1. Pre-Construction/Design (on specific projects, as
requested by the City/Owner)
1.1. Provide constructability review of plans, specifications, contract
documents and validity of Engineer of Record's project duration.
Identify construction issues, conflicts, review the design and
independent verification of quantities.
1.2. Review of development plans, consultation and discussions with
developers and engineers representing developers.
1.3. Consultation and representation of the City in matters with other
entities such as state and federal agencies when requested to do
so by the City.
1.4. Attend Pre -Bid Meeting; provide feedback to City's Project Manager
as necessary, such as: tracking and recording questions for the
Engineer's written response, clarifying the Owner's expectations for
the project and the project execution.
1.5. Chair Pre -Construction Meeting
1.5.1. Schedule and conduct the pre -construction meeting;
record and disseminate minutes from pre -construction
meeting.
1.5.2. Utilize the City's Pro -Trak system: set
communications protocol and contract administration
procedures, establish progress meeting schedule and
submittal schedule.
Provide agenda for meeting: Key milestone dates. pay
application procedures, schedule, public notification
Ik,iai 2 of 11 1)5. Rcviscdl 01 12
issues and procedures, utility coordination issues,
traffic control, permitting, property owner notification
and coordination, temporary facilities, contractor's
use of City's Pro -Trak system, etc.
2. Construction Administration and Management Services
2.1. Act as the City's on-site representative administering the contract
for construction and providing overall project oversight, maintain
record of decisions and changes made.
2.2. Meetings: Schedule and conduct construction progress meetings;
record minutes from construction progress meetings and distribute
via Pro -Trak to: City Representative, Design Engineer and
contractor throughout the duration of the project.
2.2.1. Schedule meetings once a month, minimum, to
review the following: work progress and schedule,
outstanding issues, status of submittals and
responses shop drawings unforeseen issues and
changes to the work.
2.2.2. Coordinate additional meetings as necessary to
discuss and resolve problems and provide guidance
in a timely manner.
2.2.3. Coordinate/monitor the following: utility relocation
activities for compliance, utility installation verification,
reporting, record management and as -built drawings.
2.2.4. Attend all utility coordination, construction. and
scheduling meetings.
2.2.5. Obtain copy of ROW permit and prints from Public
Works in order to monitor progress of utility relocation
per permit/plan.
2.3. Manage Construction
2.3.1. All final documentation is required in electronic/digital
format, utilizing Pro -Trak as is feasible.
Design of 1 1 D5. Re iced 01 12
2.3.2. As field problems arise, notify the Design Engineer
and City Project Manager of proposed solutions to
resolve problems.
2.3.3. Review and update as -built documents regularly with
contractor.
2.3.4. Monitor and ensure adherence to approved project
baseline schedule. Review contractor's schedule
monthly, ensure compliance with City's intended
schedule, and provide recommendations as needed
to retain and regain schedule if needed.
2.3.5. Recommend alternate project sequencing/scheduling
to keep project on schedule.
2.3.6. Prepare monthly summary report of construction
activities with outstanding issues outlined for review.
Monthly progress information associated with the
project will be submitted to the Project Manager for
review and approval.
2.3.7. Record weather conditions on jobsite daily.
2.4. Coordinate work of contractor with external agencies and utility
companies. Coordinate contractor's operations with regard to other
City contracts and construction as well as with property owners for
planned service outages, street closures, and access control issues
to properties including notifications.
2.4.1. Verify construction conformance and compliance with
TCEQ, NOI and NOT.
2.4.2. Verify construction conformance with permitted
activities such as: City of Pearland permits, U.S. Army
Corps of Engineers permits, TxDOT roadway permits,
and any Railroad agreements.
2.5. Maintain records of all decisions, actions and activities with regard
to construction operations via the City's Pro -Trak system (i.e.
Change Orders, RFIs and responses, Submittals and responses,
Ihsicn 4 of 11 [)?. Re%ised 01 I'
Request for Proposals, correspondence, SWPPP inspections.)
3. Construction Inspection Services
3.1. Provide full-time on-site technical observation of Contractor's
activities to verify and ensure all work materials, structures,
equipment and workmanship comply with the Contract Documents
including Addenda, and Change Orders. Verify and ensure that
Contractor maintains good construction practices, safety
measures and professional standards prevailing in the local City,
County, and State of Texas. Utilize City's Pro -Trak system for all
inspection reports.
3.1.1. Notify the City Project Manager if Contractor's work is
not in compliance with the Contract Documents,
specifications or standard safety procedures. Notify
the City Project Manager and Design Engineer of any
failure of the Contractor to take measures to repair
and bring work in compliance.
3.1.2. Issue Advisory Notices to Contractor for work or
practices that are not in compliance with approved
construction documents.
3.1.3. Issue Non -Compliance Reports to Contractor if non-
conforming work is not brought into compliance or if
plan of action to bring work into compliance is not
conducted in timely manner.
3.1.4. Inspect and observe the materials and equipment
being incorporated into the work to assure that they
are handled, stored and installed in accordance with
the Contract Documents and specifications. Report to
the City Project Manager regarding these activities.
3.2. Identify, record and notify Design Engineer of any problems or
failures to meet performance requirements in a timely manner to
minimize delay in the progress of the project, make
recommendation(s) for appropriate solution to the City Project
Des! 2.!1 5 of I I D5. Revised 01/12
Manager and Design Engineer.
3.3. Prepare and maintain daily progress log or daily construction
reports, photographs, records and track quantities installed that day
utilizing the City's Pro -Trak system.
3.4. Ensure contractor reviews and approves daily reports and
quantities and sign off on daily reports.
3.5. Verify contractor has obtained necessary permits and is
maintaining any Traffic Control, public notification and Storm Water
Pollution Prevention Plans, facilities, equipment or arrangements in
accordance with contract documents.
3.6. Attend and participate in progress meetings.
3.7. Immediately notify the City Project Manager and Design Engineer
in the event of an on-site accident. Record and note conditions,
activities and witnesses to the event.
3.8. Maintain Resolution Log and respond to citizen complaints in Pro -
Trak system.
3.9. Consult with City Project Manager and Design Engineer in
advance of scheduled major work operations, tests, inspections or
start of important phases of project.
4. Pay Applications
4.1. Pay applications will be generated by the City's Pro -Trak system
based on quantities approved in the daily reports. Review and
verify quantities provided by contractor for all work in compliance
with contract documents.
4.1.1. Review work conducted daily on daily inspection
reports and material installed measurements
submitted by contractor; verify work conducted and
bid item quantities via Pro -Trak; meet monthly to
review pay estimate and quantities with contractor
l)r:i_n 6 of 11 Revlu'd (I 12
4.1.2. Review progress pay application with Design
Engineer for approval or revision prior to submittal to
City.
4.1.3. Finalize pay application with signatures from
Contractor, Engineer and Construction Manager
certifying quantities and amounts via Pro -Trak.
4.1.4. Notify City Project Manager when all electronic
signatures are completed in the Pro -Trak system for
invoice processing.
4.1.5. Track and record requests for rain or other delays
with potential to add to Contract Time in Daily
Reports in Pro -Trak.
4.1.6. Provide an independent quantity forecast bid items to
identify potential quantity over -runs as part of pay
estimate review.
4.2. Upon completion of the work, prepare a final progress payment
including a balancing change order zeroing out all unused
quantities utilizing Pro -Trak. Identify and add additional quantities
and make any approved changes to the Contract Time.
4.2.1. Review and coordinate with Design Engineer to
provide Engineer's recommendation for Substantial
Completion or Final Acceptance. (See Close-out
Section)
Design 7 of 1 1 D5. Revised 01/12
5. Document Control
5.1. Utilize the City's Pro -Trak system to: receive, route, track and log
all Contractor communications, Submittals, Change Orders, RFIs,
Pay Applications and Citizen Complaint/Resolution Log;
communicate with Contractor the status of submittal reviews;
review submittal and RFI log in Pro -Trak to ensure timely
responses; notify City Project Manager, Contractor and Design
Engineer of time critical issues.
5.1.1. Respond to RFIs when such response does not
require the Engineer's opinion or expertise or
direction from City.
5.1.2. Assemble and maintain notes, comments, sketches
and supportive data relative to the Project to facilitate
the revision of drawings to conform to the final as -built
conditions. Review Contractor's record keeping
periodically to ensure completeness, timeliness and
progress.
6. Change Orders
6.1. Prepare and issue request for proposals in a timely manner via Pro -
Trak. Review RFP and contractor proposal for additional work with
City Project Manager and Design Engineer for approval. Ensure
the status of RFP and Responses from Contractor, City and Design
Engineer are logged and tracked in the Pro -Trak system.
6.2. Provide recommendation on technical matters as an advocate for
the City. Evaluate Contractor's response/proposal for merit, cost,
time, accuracy and price practicality. Negotiate with Contractor on
City's behalf if required.
6.3. Prepare Change Order and documentation including signatures of
Contractor, Engineer and Construction Manager for delivery to City.
s of 11 D5. Revised 01/12
7. Testing Laboratory and Results
7.1. Coordinate testing laboratory activities with Contractor's activities.
Review test reports for compliance with Contract Documents. Log,
track and retain test reports in Pro -Trak. Review results with
Contractor. Monitor any corrective action and re -testing for
compliance. Maintain compliance with City's specifications
7.1.1. Review lab test reports and log any failures.
7.1.2. Review Invoicing from Laboratory to daily activities.
8. Project Completion and Close out
8.1.A. Provide list of deliverables for substantial completion walk
through/inspection. Schedule and conduct project walk through
upon receipt of Contractor's notification of substantial completion.
Include City Project Manager, Design Engineer and others as
directed. Prepare a list of non -conforming work based on visual
inspections via Pro -Trak. Record and monitor contractor's
corrective efforts and schedule. Schedule final completion
inspection for any remaining corrections.
B. Coordinate and obtain Design Engineer's signature and seal on
Substantial Completion certificate and Final Completion and
Acceptance certificate via Pro -Trak.
8.2 Review and compile any Operation and Maintenance documents
required from the Contractor — forward to Engineer for review.
Ensure Contractor's closeout documents are uploaded to Pro -Trak.
Review for completeness and accuracy, including; affidavits of final
payment, final pay estimates, as built records, redlines and
drawings. Once received, notify the Design Engineer and City
Project Manager when completed.
I)c,icn (1 of I I D5. Revised 01/12
8.2.1. Upon completion of close out items, provide
recommendation for City's Substantial
Completion/Final Acceptance certificate.
8.2.2. Provide indexed project files, redline plans and as -
built or record drawings to City via Pro -Trak.
8.3. Conduct Project Close -Out Meeting.
8.4. Prepare and recommend final payment application. (Prepare job
record logs transmittals, and correspondence reports in an
organized file for delivery to City.)
8.5. Consult with City on any potential Warranty items requiring repair or
replacement.
9. Warranty Period
9.1. Schedule, arrange and coordinate a One Year Walk-through of the
project to review status of the work 30 days prior to expiration of the
One Year Maintenance period.
9.2. Provide staff to conduct and participate in the warranty inspections.
9.3. Prepare list of non conforming work for presentation to the City
Project Manager, Design Engineer and Contractor via Pro -Trak.
9.4. Oversee repairs for non conforming work with Contractor.
9.5. Submit final report on completed warranty repairs via Pro -Trak.
Design 1110 11 1)5. R.v ncd 01 12