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R-2016-066 2016-04-25 RESOLUTION NO. R2016-66 A Resolution of the City Council of the City of Pearland,Texas,authorizing the City Manager or his designee to enter into a professional services contract with Talley Landscape Architects Inc., in the amount of $252,740.00, for engineering design services associated with the Independence Park Phase 1 Project. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for professional services associated with the Independence Park Phase 1 Project,a copy of which is attached hereto as Exhibit"A"and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for professional services associated with the Independence Park Phase 1 Project. PASSED, APPROVED and ADOPTED this the 25th day of April, A.D., 2016. TOM REID MAYOR ATTEST: Y!TNG LO' 'rT-My _0 SE ' • ARY / � . •`� •APPROVED AS TO FORM: ,ffilf,11100```` DARRIN M. COKER CITY ATTORNEY I Exhibit A Resolution No. R2016-66 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and Talley Landscape Architects Inc. ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Independence Park Phase I("PROJECT"). (Project#P20001) SECTION I-SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall provide landscape architecture. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. Design 1 of 6 DI.Revised 1/14 F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and$1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. Design 2 of DI.Revised 1/14 G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SECTION II-PERIOD OF SERVICE This CONTRACT will be binding upon execution and end 24 months after the Notice to Proceed is issued. SECTION III-CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services(Lump Sum) $128,193.80 2. Additional Services shall require independent and specific authorization and shall be billed as(Lump Sum): $93,774.00 3. Bid Phase Services(Hourly Not to Exceed) $4,832.70 4. Construction Phase Services(Hourly Not to Exceed) $19,369.00 5. Reimbursable Expenses(Not to Exceed) $6,570.50 6. Total: $252,740.00 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. Design 3 of 6 DI.Revised 1/14 SECTION IV-THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub-consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. SECTION V-TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason- - with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at P.O Box 211 Orchard, Texas 77464. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15`h day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty(60)days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. Design 4 of 6 Dl.Revised 1/14 E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. SECTION VI—ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII—COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. Design 5 of6 DI.Revised 1/14 SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. L■k, / 201 1( CIT "OF PE' ' AND, TEXAS DATE / .�«_ — r LeJ 2 5 20/6 40 ONS i LTANT VW DATE Design 6 of 6 DI.Revised 1/14 Talley Landscape Architects Inc. Landscape Architecture and Planning Regenerative Design I Proven Results I Life-Cycle Management April 11, 2016 City of Pearland Attention: Andrea Brinkley 3519 Liberty Drive Pearland, TX 77581 Subject: Proposal for TLA#113.7 Independence Park Improvements Landscape Architectural Design Services Dear Ms. Brinkley, Talley Landscape Architects, Inc. (TLA) is pleased to submit the following proposal for Professional Services in connection with the project referenced above. This Agreement is by and between Talley Landscape Architects, Inc. (TLA) and the City of Pearland (City). This CIP is focused on the first phase of renovation and providing infrastructure for the City's International Festival and numerous public gatherings. The project scope identified the following elements in the CIP Budget for this phase of work: • Preparation of conceptual plan locating the proposed elements within existing park context; • Re-orientation of the park entry to Pearland Parkway; • Relocation and replacement of the existing playground; • Improvements to the existing site electrical and lighting; • Minor architectural improvements at the pavilion to make it compatible with other structures; • Additional parking; • Landscape/irrigation development within and adjacent to this phase improvements; • Special events amphitheater with bermed seating and open air stage. SCOPE OF SERVICES Design Phase 1. Make 2 site visits with team to become familiar with the existing conditions and noted project constraints. 2. Research and coordinate information from civil engineer and surveyor to inform/prepare a common base map 3. Attend 6 meetings with City and Parks & Recreation Department. 4. Determine parking layout based on the City's Unified Development (Ch.4) code governing the number of required parking spaces and projections of use and the amenities placed in the park. An assumption will be made that the parking lot of Pearland High School can be used for additional parking during special events. 5. Prepare layouts for park elements as bulleted above 6. Relocate the entrance opposite the median opening of Pearland Parkway. This relocation match as the scope of the surveyors documents. If the location remains as it is currently, additional surveying will be necessary. 7. Final Design plans will incorporate all elements and sub-consultants portions of the work above with specifications. April 11, 2016 Proposal for TLA# 113.7 Independence Park Improvements, City of Pearland Page 2 8. Prepare alignment to tie relocated entrance into the existing roadway within the park and perimeter parking lots.. Determine typical section to be used. 9. Prepare Demolition Plan for removal of old playground. 10. Provide a preliminary Opinion of Probable Cost for the park improvements. 11. Prepare four sets of plans for submittal at 30%, 60%, 90% and a final Technical Review Committee meeting in which the City Engineer seals the plans. 12. Prepare Specifications to be included in Project Manual for the civil work. 13. Provide construction schedule to complete the construction. Bid Phase 1. Attend Pre-bid meeting. 2. Respond to questions and as-builts from bidders on all portions of the project. Construction Phase (Hourly) 1. Attend Pre-construction meeting. 2. Attend monthly progress meetings. 3. Complete as-built drawings for all portions of the work based on the plans submitted by the contractor. 4. Review submittals, RFI's and change orders as required. For the playground these are numerous and involved. The City's Capital Improvement Project P20001 for Independence Park Phase 1 specifically targets elements defined above and identified a fee allocation for Design with Surveying of$240,000. All team members have worked diligently to reduce their hours to a minimum resulting in a total contract fee of $252,740.00, Two hundred fifty two thousand, seven hundred and forty dollars. The park site of 113.7 acres expanded from its historical boundaries when the city acquired the detention area to the north and infill areas to the east of Mary's Creek. Based on our meeting on March 16th with Chuck Davis and Edwin Rydel, the existing park site will require platting. To accomplish this, the survey scope requires a reconciliation of missing boundary information that is not normally part of a park platting resulting in survey costs disproportionate for a normal park project ($26,880 of the $55,530 total survey fee). Even though the scope items addressed are specific, the design implications must take into account future items planned for the park. The City has requested that during the Preliminary Design Phase the team should identify an approximate location on the site plan for a footbridge and trail across Mary's Creek to connect existing trail to northeast; update/improvement of existing restrooms; demolition of BBQ smoker; relocation of dog park; and establish public art areas. If the City decides to complete this work, a scope and fee for the work will be provided. TLA FEE Landscape Architectural Preliminary Design Phase Services (Lump Sum): $ 39,437.50 Landscape Architectural Final Design Phase Services (Lump Sum) $ 39,425.00 Bid Phase Services (Lump Sum): $ 2,280.00 Construction Phase Services (Hourly, not to exceed without authorization) $ 11,840.00 Labor Cost $ 92,982.50 Reimbursable Expenses (Billed as utilized, not to exceed) $ 5,850.50 Total Fee: $ 98,833.00 Talley Landscape Architects Inc. P.O. Box 211 Orchard,Texas 77464 Office: 281.341.5601 Fax 281.232.3613 www.TalleyLA.com April 11, 2016 Proposal for TLA# 113.7 Independence Park Improvements, City of Pearland Page 3 TLA will submit monthly progress reports along with invoices for all work completed to invoice date based on hours spent in that time period or a percentage of the total fees for services completed to date in this agreement for services rendered plus any additional services rendered at the request of the City. No additional services beyond these described in the Scope of Services will be performed or invoiced without prior authorization from the City. If additional services are required, they will be invoiced on the basis of direct labor cost times a factor of 3.0 and direct costs plus 10%. As discussed the following add alternates would fall under additional services: • Addition of a footbridge and trail over Mary's Creek; improvements to the existing restroom (include cost to place new sanitary and water lines); and relocation of the dog park • The environmental and drainage work associated with review the approximate location of the footbridge. REIMBURSABLE EXPENSES The City shall pay TLA for travel expenses, mileage at the approved government rate, printing and other directly related costs. Expenses will be billed at cost, subject to review, and will be paid as invoiced by TLA. These reimbursable expenses are subject to the limit set forth in the Fee section of this contract. Submission for review and approval to the Texas Department of Licensing and Regulation of the Trail for Accessibility is included in this section of our Reimbursable Expenses. (Established fees for projects of$3 million the fees are $210 for registration, $575 for design review and $600 for final inspection for a total of$1,385). Additionally, renderings are specifically excluded from this proposal and no allocations have been set. Requested renderings will be considered additional services and prior authorization will be required for the estimated costs and invoiced outside of the limit set in the Fee section of this contract. SUBCONSULTANTS INCLUDED IN SCOPE OF SERVICES Talley Landscape Architects, Inc will serve as the Prime/Team Leader. As part of this agreement, services provided by sub-consultants are as listed below and their detailed proposals are attached: • HDR Engineering shall provide grading and drainage plans, traffic and environmental engineering by for a fee not to exceed $59,413.00 with Reimbursable Expenses not to exceed $720 for a total of$60,133.00. • CL Davis Surveying shall provide topographical survey and minor platting for a total fee not to exceed $55,530. • Geotest Engineering Inc shall provide geotechnical services (soil borings and report). for a fee not to exceed $6,256 • LJA Engineers/Frank J Dillard shall provide electrical engineering for a fee not to exceed $31,988 Subconsultants will submit monthly progress reports with invoices for all work completed to invoice date based on hours spent in that time period or a percentage of the total fees for services completed to date for services rendered plus any additional services rendered at the request of the City. No additional services beyond those described in the Scope of Services will be performed or invoiced without prior authorization from Talley Landscape Architects and the City. Talley Landscape Architects will review and pass through invoices for payment. A Team Work Schedule is included as a separate attachment. Talley Landscape Architects Inc. P.O. Box 211 Orchard,Texas 77464 Office: 281.341.5601 Fax 281.232.3613 www.TalleyLA.com April 11, 2016 Proposal for TLA# 113.7 Independence Park Improvements, City of Pearland Page 4 CANCELLATION The City shall pay for all services, as identified by this agreement(scope of services), up to the date of cancellation. Said notice shall be addressed to TLA at P.O. Box 211, Orchard, Texas 77464. We would be pleased to answer questions you may have or to clarify the various points above. If this proposal meets with your approval, please sign where indicated below. We look forward to working with you on this project. Bes personal regards, 4-1 Merrie Talley, PLA, ASLA, L.- D TBAE Certification Talley Landscape Architects, Inc. is duly registered and authorized in accordance with all rules and regulations of the State of Texas. By the authority of the Texas Board of Architectural Examiners, the required business certificate has been issued, Registration Number BR-1587. For further information or confirmation of certification, please reference the Business Search section of TBAE at https://bizrecl.tbae.state.tx.us/Home/BusinessSearch. The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as Landscape Architects in Texas. The Board may be contacted as follows: P.O. Box 12337 333 Guadalupe, Suite 2-350 Austin, Texas 78701-3942 512-305-9000 / Fax: 512-305-8900 www.tbae.state.tx.us Talley Landscape Architects Inc. P.O. Box 211 Orchard,Texas 77464 Office: 281.341.5601 Fax 281.232.3613 www.TalleyLA.com to _1 iitik. TEXAS Board of i "! Architectural Examiners Architects Interior Designers Landscape Architects THE TEXAS BOARD OF ARCHITECTURAL EXAMINERS Certifies that TALLEY LANDSCAPE ARCHITECTS, INC. is duly registered and authorized in accordance with all 0 rules and regulations of the State of Texas Iin testimony whereof this certificate has been issued by the authority of this Board Registration No. BR 1587 4 Renewal of this registration is due on November 30, 2016 ii © 2015 - Texas Board of Architectural Examiners 4 SCHEDULE•INDEPENOCE PARK,CITY OF PEARIAND 610 lean 110 1.•••• o.....• 0.4 u ••• .0 w16 a. •n ..0 a. ..., ••■ .r., 101 ••u .., • • r . ••••• 6.v .r., .., .. ream . . r. sun 0p, „ 11x16 51x16 yF 7SM 5/1016 10I/20/0 lt ....mom 10051010, 5(11/)016 6/110010 21 r. •••• 6/13/1016 6/11/010 1 11 r •••••••••• ••••••••• ■ 11w,e9.1 5/2/2016 6/21016 SO ..10.6•.•00 5/2/202/ 600012 560..•0e.•6.R.• 5/1/016 6/7/2016 1.1 ••e...•Was.,..rma• ■ •6,.ONw.a 1400./000.0 swam 4)1/1016 MM.p.. 41/016 1212016 40.1101611Y0*11.1. 0/12/116 8/0/20Y 1 ir ••el 04617. 6/12/016 1321016 1 •- on� 6/16016 1105/2016 •^10 Mem a6 6140. 1111016 10/7./101 S6.Wry,W 16111016 11/120/6 11 1 54.101011"0... 11/7/2004 21/47.14 l •'* 0 60600. 16/1(x16 11/15/2014 ^ 106/1016 0112614 ) �•••10 6a.sw.1v66a. n 22/1162011 1059/2016 31 VC .. 1.01/7 :awn,6 147/101)216/201) L •••10• b/101) 9 • Nn.N60M limn, 101007 1 •* . n 111x/7 3/0/0/7 v T nM60.0•n 5/10/200 2/1100 25 •••••••••• 10�� /••••••10 M. 40/100 20/02/ 20 _ _ •••• 0•°•••�•••••�••�•••..•••v—•10 FEE SCHEDULE INDEPENDENCE PARK - CITY OF PEARLAND Prime: Talley Landscape Architects, Inc Pearland Contract # TALLEY LANDSCAPE ARCHITECTS, INC (TLA) Prime $92,982.50 TLA DIRECT REIMBURSABLE EXPENSES $5,850.50 HDR ENGINEERING, INC (HDR) Civil,Traffic, Environmental $59,413.00 HDR DIRECT REIMBURSABLE EXPENSES $720.00 C L DAVIS & COMPANY SURVEYING (CLDavis) Survey and Plats $55,530.00 GEOTEST ENGINEERING, INC (Geotest) Geotech $6,256.00 LJA ENGINEERING, INC. (Frank Dillard PE) Electrical/Lighting $31,988.00 PROJECT GRAND TOTAL $252,740.00 INDEPENDENCE PARK SUMMARY OF FEES ITEM PRICE Basic Services (Lump Sum) TLA Preliminary Design $ 39,437.50 HDR Preliminary Design $20,026.70 TLA Final Design $39,425.00 HDR Final Design $29,304.60 Subtotal for Basic Services $ 128,193.80 Additional Services (Lump Sum) C.L. Davis & Company Surveying Survey and Plats $55,530.00 Geotest Engineering. Inc. Geotech $6,256.00 LJA Engineering, Inc. Electrical/Lighting $31,988.00 Subtotal for Additional Services $93,774.00 Bid Phase Services(Hourly Not to Exceed) TLA $2,280.00 HDR $2,552.70 Subtotal for Bid Phase Services $4,832.70 Construction Phase Services (Hourly Not to Exceed) TLA $11,840.00 HDR $7,529.00 Subtotal for Construction Phase Services $19,369.00 Reimbursable Expenses (Not to Exceed) TLA $5,850.50 HDR $ 720.00 Subtotal for Reimbursable Expenses $6,570.50 TOTAL $ 252,740.00 EXHIBIT_-FEE SCHEDULE(Talley Landscape Architects, Inc.) Independence Park for City of Pearland (PRIME PROVIDER NAME: Talley Landscape Architects,Inc. CONTRACT NUMBER: PROJECT NAME: Independence Park,City of Pearland,Brazoria County,Texas Project Total Labor TASK DESCRIPTION Sr Project Project QA/QC Design CADD Clerical Hours& Sub-Totals Manager Manager Landscape Operator Costs Architect PRELIMINARY DESIGN A Project Management/authorize subconsultants - 38 - 24 62 S5.880.00 B Prelim Designwork Two Site Visits/Three Meetings with Client 3 12 4 3 22 $2,625.00 Prepare and provide agenda and meeting minutes 3 5 8 $635.00 Concept.plan identifying locations of proposed elements within existing park context 8 8 11 27 $2,707.50 Design reorientation of entry off Pearland Parkway and road connection to existing 2 2 8 12 $1,110.00 Design additional parking layout 1 2 11 14 $1,237.50 Design replacement playground at new location 16 20 26 62 $6,165.00 Define lighting layout at pavilion and renovated park areas 2 2 4 $450.00 Investigate and recommend most durable resurfacing/repainting of pavilion court floor 1 5 1 7 $727.50 Planting and irrigation design as applicable for renovated park elements 4 12 26 42 $3.885.00 Design ampitheater stage location and berm seating area 3 16 24 43 $4.020.00 Prepare probable cost for 30%preliminary design 4 12 12 11 39 $3.335 00 Prepare 30%preliminary design documents 4 5 14 14 8 45 $4,145.00 Prepare preliminary construction schedule 2 3 5 $405.00 Distribute 30% report to team for review 1 1 $55.00 Edit report 4 5 8 17 51.520.00 Finalize 30%report&submit to client 4 1 5 $535.00 Total Hours Preliminary Design 3 108 10 97 133 64 415 Contract Rate per Hour(Reflects Multiplier of 3) $200.00 $120.00 $120.00 $105.00 $82.50 $55.00 Total Labor Costs for Preliminary Design $600.00 $12,960.00 $1,200.00 $10,185.00 $10,972.50 $3.520.00 $39,437.50 $39,437.50 FINAL DESIGN Two Site Visits/Three Meetings with Client 9 9 5 23 $3,405.00 Prepare and provide agenda and meeting minutes 3 3 5 11 $950.00 Finalize documents for new entry 3 12 16 31 $2,940.00 Finalize documents for demolition of old playground 8 8 , 8 24 $2,460.00 Finalize documents for construction of new playground 8 16 24 48 $4,620.00 Finalize documents for updated electrical and lighting in renovated area 1 3 5 9 $847.50 Finalize documents to resurface/repaint the pavilion court floor 1 1 3 5 5472.50 Finalize documents for additonal parking areas 1 3 5 9 $847.50 Finalize the planting and irrigation in renovated areas 8 22 30 60 55,745.00 Finalize documents for ampitheater stage and berm seating area 16 24 30 70 56,915.00 Finaliize probable cost of construction 1 2 3 5 8 4 23 $2,205.00 Submit plans at 60%,90%,and final 8 8 12 5 5 38 $3.867.50 Finalize construction schedule 2 5 3 10 $930 00 _Complete project manual 2 20 16 38 53.220.00 Total Hours Final Design 10 72 11 139 134 33 399 Contract Rate per Hour(Reflects Multiplier of 3) $200.00 $120.00 $120.00 $105.00 $82.50 $55.00 Total Labor Costs for Final Design $2,000.00 _ $8,640.00_,$1,320.00 $14,595.00 $11,055.00 $1,815.00 $39,425.00 $39,425.00 ALT-Page 1 EXHIBIT_-FEE SCHEDULE(Talley Landscape Architects, Inc.) Independence Park for City of Pearland (PRIME PROVIDER NAME: Talley Landscape Architects.Inc. CONTRACT NUMBER: PROJECT NAME: Independence Park,City of Pearland,Brazoria County,Texas Project Total Labor TASK DESCRIPTION Sr Project Project QAIQC Design CADD Clerical Hours& Sub-Totals Manager Manager Landscape Operator Costs Architect BID PHASE 7Attend the pre-bid conference 2 4 6 $880.00 Issue addendum answering contractor questions 8 8 16 51,400 00 Total Hours Bid Phase 2 12 0 0 0 8 22 Contract Rate per Hour(Reflects Multiplier of 3) $200.00 $120.00 $120.00 $105.00 $82.50 $55.00 Total Labor Costs for Preliminary Design $400.00 $1,440.00 $0.00 $0.00 $0.00 $440.00 $2,280.00 $2,280.00 CONSTRUCTION PHASE Attend pm-construction meeting 4 4 8 $900.00 Attend monthly progress meetings 12 12 24 $2,700.00 Attend site visits as needed between progress meetings 12 12 $1,260.00 Inspect and tag trees 12 12 $1,260.00 Review submittals 5 5 3 13 $1,290.00 Review RFI's 5 5 3 13 $1,290.00 Issue clarifications and change orders as applicable 12 12 8 32 $3,140.00 Total Hours Construction Phase 0 38 0 62 0 14 114 Contract Rate per Hour(Reflects Multiplier of 3) $200.00 $120.00 $120.00 $105.00 $82.50 $55.00 Total Labor Costs for Preliminary Design_ $0.00 $4,560.00 $0.00 _ $6.510.00 $0.00 $770.00 $11,840.00 $11,840.00 REIMBURSABLE EXPENSES #OF UNITS COST/UNIT Totals Mileage(#of miles)(current State rate) 200 S0.54 $108.00 8.5 X 11 B/W PAPER COPIES(10 cents a copy) 250 S0.60 $150.00 11 X 17 B/W PAPER COPIES(20 cents a copy) 500 51.80 $900.00 8.5 X 11 COLOR PAPER COPIES 250 $0.75 $187.50 11 X 17 COLOR PAPER COPIES 200 $2.00 $400.00 24 X 36 COLOR COPIES 240 $8.00 $1.920.00 Mylars($3.00 sheet) 75 $8.00 $600.00 LOCAL DELIVERY (10 at$20.00) 10 $20.00 $200.00 TDLR Fees $1,385.00 SUBTOTAL DIRECT EXPENSES I I $ 5,850.50 SUMMARY TOTAL HOURS 15 230 21 298 267 119 950 CONTRACT RATE PER HOUR(REFLECTS MULTIPLIER OF 3) S200.00 5120.00 $120.00 $105.00 582 50 $55.00 TOTAL LABOR COSTS $3,000.00 $27,600.00 $2,520.00 $31,290.00 $22,027.50 $6,545.00 $92,982.50 TLA DIRECT EXPENSES _ $5.850.50 GRAND TOTAL) $98,833.00 ALT-Page 2 April 8, 2016 Merrie Talley Talley Landscape Re: Proposal for Engineering Services for the City of Pearland's Independence Park Improvements Preliminary Engineering Phase Services Dear Ms. Talley: HDR Engineering, Inc. (HDR) is pleased to submit our proposal for performing preliminary engineering services for the above referenced project. This proposal is based on our understanding of the project as per previous conversations and meetings. Our proposed scope of work includes performing Preliminary Engineering, Design Development, Bid Phase and Construction Phase services for preparing improvements to Independence Park. This proposal presents a general overview of the project, our scope of services, and our proposed fee. GENERAL OVERVIEW Independence Park is one of the oldest and most recognized parks in the City of Pearland. Most of the amenities at the park are outdated and in need of replacement. The City plans to update the park facilities, adjust the park entrance and add additional parking. This project will include the relocation of the entrance, parking lots within the park, design of an open air amphitheater and rehabilitation of the existing pavilion. The services presented in this proposal are for the civil engineering work and plan preparation for the proposed park improvements. The City will complete a traffic analysis to provide the number of parking spots required to be placed in the park based on use and amenities, so no costs for a traffic analysis are included in this fee proposal. The typical sections for the updated entrance will be per City of Pearland standards for intersections and driveways. Environmental permits are not anticipated at this time, so no costs for environmental permitting are included with this fee proposal. The foundation design for the amphitheater will be completed by the firm designing the shell, so no costs for foundation design is in this proposal. hdrinc cum 4828 Loop Central Drive,Suite 800,Houston,TX SCOPE OF SERVICES Preliminary Engineering Design Phase 1. Make 2 site visits to become familiar with the existing conditions and note project constraints. 2. Research and request record drawings from the City of Pearland, including any water and sanitary sewer within the park and transfer this information to the base mapping. 3. Research and request record drawings from utility companies and transfer this data to the base mapping. Coordinate with utilities to determine potential realignments and relocation costs. 4. Attend 3 meetings with the City of Pearland and their Parks & Recreation Department. 5. Develop the design and location of the new entrance on Pearland Parkway. 6. Review drainage along Pearland Parkway to determine if the existing storm sewer needs adjusting for the new entrance. 7. Provide a preliminary Opinion of Probable Cost for the park improvements. 8. Prepare four sets of plans for submittal at 30% phase. 9. Provide schedule to complete the construction work. Final Engineering Design Phase 1. Attend 3 meetings with the City of Pearland and their Parks & Recreation Department. 2. Finalize the design of the new entrance on Pearland Parkway. 3. Prepare Opinion of Probable Cost for the civil improvements. 4. Prepare four sets of plans for submittal at 60%, 90% and final phase. 5. Prepare Specifications to be included in Project Manual for the civil work. 6. Finalize schedule to complete the civil construction work. Bid Phase 1. Attend Pre-bid meeting. 2. Respond to questions from bidders on civil work portion of the project. Construction Phase (Hourly) 1. Attend Pre-construction meeting. 2. Attend monthly progress meetings. 3. Complete as-built drawings for the civil work based on the plans submitted by the contractor. i,dln,C.C0111 4828 Loop Central Drive,Suite 800,Houston,TX 77081-2220 (713)622-9264 4. Review submittals, RFI's and change orders, as required for the civil work. Assume 2 submittals, 2 RF1's and 1 change order. FEE Preliminary Engineering Design Phase Services: Lump sum amount of $20,386.70 Final Engineering Design Phase Services: The lump sum amount of $29,664.60 Bid Phase Services: The lump sum amount of $ 2,552.70 Construction Phase Services: The hourly, not to exceed amount of $ 7,529.00 Total $ 60,133.00 HDR will submit monthly progress invoices for all engineering work completed to invoice date. No additional services beyond those described in the Scope of Services will be performed or invoiced without prior authorization from Talley Landscaping. If additional services are required, they will be invoiced on the basis of direct labor cost times a factor of 3.05 plus 10%. HDR appreciates the opportunity to submit this proposal and we look forward to continuing our work. Sincerely, HDR, Inc. eG� David Weston Vice President/Department Manager h.lri n t....o 4828 Loop Central Drive,Suite 800,Houston,TX 77081-2220 (713)622-9264 INDEPENDENCE PIKE Mode'Pm EPanc-IIDK PRINCIPAL SR PROJ OAIOC PROJ URBAN SENIOR CAD CADIENOR TASK DESCRIPTION MOR ENGR FORESTER EIT TECH TECH ADMIN TOTAL PRELIMINARY DESIGN 2 Ste Vises B 6 12 Utility Record Drawings Coordetate with utility compani0 4 4 8 Attend 3 meetings 6 6 6 18 Layout of New Entrance 6 16 12 20 54 Renew Existing Storm Sewer on Pearland Parkway to determine it chenges required 2 2 2 6 Prepare Preliminary Plans for submits!(30%) 6 8 8 4 26 Prepare Construcson Schedule 2 6 8 Subtotal Preliminary Design 2$ 6 26 0 38 0 26 4 132 $20,026.70 FINAL DESIGN Attend 3 meetings 6 6 6 18 Finalize Layout of New Entrance 4 20 20 24 88 Finalize Probable Cost of Construction 4 8 12 Submit Plans at 60%.90%and Final 6 24 4 8 4 46 Finalize Civi Construction Schedule 4 8 12 Prepare Cml Construction Docues for Protect Manual 4 12 mm 16 32 Subtotal Final Design 28 24 50 0 34 0 32 20 188 $29,304.80 BID PHASE Attend Pre Bid Conference 2 2 4 Answer Questions for Contractors 4 4 2 10 Subtotal Bid Phase 6 6 0 0 2 14 $2,552.70 CONSTRUCTION PHASE Attend Pre Construction Meeting 2 2 4 Attend Monthly Progress Meetings 6 6 12 Review Submittals 4 4 2 10 Review RR's 4 4 2 10 Review Change Orders 2 2 4 Subtotal Construction Phase 18 18 0 0 4 40 $7,529.00 Sob•total $59,413.00 TOTAL 0 80 32 102 0 72 0 58 30 374 RAW RATE $95.00 $75.00 866.00 $55.00 $33.00 326.00 $20.00 3.05 MULTIPLIER $289.75 3228.75 $288.40 3167.75 $0.00 8100.65 $0.00 065.40 361.00 TECHNOLOGY CHARGE $0.00 3296.00 $116.40 $377.40 $0.00 $286.40 $0.00 $214.60 $111.00 TOTAL COSTS _0 - $ 18.596.00 $8.707 20 S 17.487.90+$ - S 7.51120 $ - $ 5.167.80 $ 1.941.00 DELIVERY MILEAGE COPIES EXPENSE EXPENSE COST SUMMARY (at cost) (f0.585hniN) (at cost( TOTAL Travel 200 5 200 00 Deliveries(6 at$20.00) 120 $ 120.00 Copes(85x11)-2000 a110 cents a copy 2000 $ 200.00 Copies(11 x 17).1000 at 20 cents a copy 1000 S 20000 Lodging($85 per right) 0 $ - Meals(330 per day) , 0 3 Subtotal Expenses 5 12000 5 - $ 200.00_$3,000.00 $ 720.00 Subtotal Engineering Fee 559 413 00 Subtotal Expenses 5 720.00 Total Fee $60,133.00 1 C. L. DAVIS & COMPANY LAND SURVEYING 1500 Winding Way Friendswood,Texas 77546 281.482.9490 FAX 281.482.1294- FIRM NO. 10082000 cldavis(I cldaviscompany.com November 20,2015 REVISED: March 15,2016 REVISED: March 30,2016 Talley Landscape Architects,Inc. Ms.Merrie Talley P.O. Box 211 Orchard,Texas 77464 Re: City of Pearland Project— Independence Park Proposal No.: 2015-189(R2) Dear Ms.Talley: Our proposal for land surveying services for the above referenced project is as follows: 1. Establish Horizontal Control based on North American Datum 1983 and Vertical Control based on North American Vertical Datum 1988,2001 Adjustment Fee based on the following levels of efforts: Principal—1 hours x 225 $225.00 R.P.L.S.— 8 hours x 150 $1,200.00 CAD — 4 hours x 110 $440.00 Three-man field crew—10 hours x 185 $1,850.00 Data Collector —10 hours x 40 $400.00 Clerical —0 hours x 80 $0.00 Subtotal $4,115.00 2. Preparation of Boundary Survey on Independence Park(Fee includes locating Meanders of Mary's Creek and existing improvements) Fee based on the following levels of efforts: Principal—2 hours x 225 $450.00 R.P.L.S.— 24 hours 150 $3,600.00 CAD —60 hours x 110 $6,600.00 Three-man field crew— 70 hours x 185 $12,950.00 Data Collector — 70 hours x 40 $2,800.00 Clerical —6 hours x 80 $480.00 Subtotal $26,880.00 514 rieiiin-9 tkt.e 9rext tt1vt of Texts for eler,Zf/errs 2015-189(R2)CoP Project-Independence Park Ms.Merrie Talley Proposal No.2015-189(R-2) March 30,2016 Page 2 3. Topographic and Utility Investigation Survey on area within Ring Road,a strip from Ring Road over to the existing right-of-way of Pearland Parkway and portion of Pearland Parkway 200'north and south of Wheatfield Boulevard intersection Fee based on the following levels of efforts: Principal—3 hours x 225 $675.00 R.P.L.S. — 2 hoursx 150 $300.00 CAD —40 hoursx 110 $4,400.00 Three-man field crew—40 hours x 185 $7,400.00 Data Collector —40 hoursx 40 $1,600.00 Clerical —2 hoursx 80 $160.00 Subtotal $14,535.00 4. Preparation of Minor Plat per City of Pearland Requirements and Brazoria Drainage District No.4 Fee based on the following levels of efforts: Principal— 10 hours x 225 $2,250.00 R.P.L.S.— 16 hoursx 150 $2,400.00 CAD —20 hoursx 110 $2,200.00 Three-man field crew—8 hours x 185 $1,480.00 Data Collector —8 hours x 40 $320.00 Clerical —10 hours x 80 $800.00 Subtotal $9,450.00 5. Obtain No Objection Letters from CenterPoint and AT&T S550.00 Total Amount of Proposal $55,530.00 Any changes or revisions in the scope of the project after authorization to proceed will be billed on an hourly basis as described below: • Principal $225.00 • Registered Professional Land Surveyor(RPLS) $150.00 • Technical/CAD $110.00 • Three-man field crew $185.00 • Data Collector $40.00 • Clerical $80.00 All surveying services are under the jurisdiction of the Texas Board of Land Surveying: 7701 North Lamar, Suite 400; Austin, Texas 78752; phone number: 512-452-9427. Any complaints about surveying services should be sent to the above address to the attention of Complaints Officer of the Board. Thank you for the opportunity to submit this proposal and we look forward to working with you. Sincerely, Approved&Accepted C.L.Davis,R.P.L.S. Ms.Merrie Talley Date Talley Landscape Architects,Inc. St�r�e�iv�9 tke 9re-tit 5tote of Texcs for overZf hears 2015-189(R2)CoP Project-Independence Park GEOTEST ENGINEERING , INC. Geotechnical Engineers&Materials Testing 5600 Bintliff Drive Houston, Texas 77036 Telephone: (713) 266-0588 Fax:(713)266-2977 Proposal No. 1140382799 March 16,2016 Ms. Merrie Talley,RLA, LEED Talley Landscape Architects, Inc. P.O.Box No. 211 Orchard,Texas 77464 Reference: Geotechnical Investigation Improvements at Independence Park for City of Pearland Pearland,Texas Dear Ms.Talley: As per your request on March 15, 2016, Geotest Engineering, Inc. (Geotest) is pleased to submit this proposal for providing geotechnical investigation for the proposed Improvements at the Independence Park in City of Pearland, Texas. It is our understanding that the project construction of an amphitheater and associated parking. The scope of the study includes, drilling and continuously sample two (2) 20-foot borings in the amphitheater area, performing minimum laboratory tests to select design soil parameters and perform engineering analysis to develop geotechnical recommendations for the proposed amphitheater foundation and asphalt pavement. The completed report which includes field, laboratory data, and geotechnical recommendations,will be submitted in about six(6)weeks after the completion of the field investigation. The cost of drilling and sampling, performing minimum laboratory tests and preparing an engineering report will be a lump sum of$6,256.00. The cost breakdown is presented on Attachment No. 1. This cost is based on accessibility of buggy mounted drilling rig and no clearance required at boring locations. It is tY 8gY g g understood that the proposed boring locations will be marked in the field in coordination with your representative. We appreciate the opportunity to propose on this project. If you have any questions, please call us. Please indicate your formal acceptance by signing one copy of this letter in the space below and return one original to us. Very truly yours, GEOTEST ENGINEERING,INC. �.0 . ' 2 Mohan Ballagere,P.E. Vice President MB/ego Copies Submitted: (1) Enclosures: Attachment No. 1 —Cost Breakdown PC38\Geotechnical11 140382799.DOC ACCEPTED BY: PRINTED NAME: TITLE: DATE: Geotechnical Services Proposal No. 1140382799 Independece Park Pearland,Texas ATTACHMENT NO. 1 COST BREAKDOWN OUANTITY UNIT RATE COST Field Investigation Mob.&Demob.,Buggy Mounted Drilling Rig,Water Truck,Crew 1 LS $400.00 $400.00 Drilling and Continuous Sampling from 0 to 20 ft 40 ft. $18.00 $720.00 Field Supervisor for Coordination and Utility Clearance for Boring Locations 4 hr. $80.00 $320.00 Filed Technician for Logging 8 hr. $55.00 $440.00 Grouting of Boreholes-Cement-Bentonite Grout 40 ft. $5.00 $200.00 Vehicle Charge(field coordination) 4 hrs. $7.50 $30.00 Subtotal: $2,110.00 Laboratory Tests Liquid and Plastic Limits 6 ea. $53.00 $318.00 Percent Passing No.200 Sieve 6 ea. $41.00 $246.00 Sieve analysis through No.200 Sieve 2 ea. $49.00 $98.00 Moisture Content 10 ea. $8.00 $80.00 Triaxial Compressive Strength,per Specimen or Stage: Unconsolidated-Undrained 6 ea. $54.00 $324.00 Subtotal: $1,066.00 Engineering Services Principal 2.0 hrs. $150.00 $300.00 Sr. Engineer 4.0 hrs. $125.00 $500.00 Project Engineer 20.0 hrs. $105.00 $2,100.00 Support Personnel,Word Processing 4.0 hrs. $45.00 $180.00 Subtotal: $3,080.00 Total $6,256.00 pc38\Geotechnical\Proposals140382799_Cost\CostBreakdown LJA Engineering, Inc. 114 905 Orleans Street Phone 409 8131862 Beaumont,Texas 77701 Fax 409 8131916 www ljaengineenng corn March 15, 2016 TLAINDPKDPRO1 Talley Landscape Architects, Inc. P.O.Box 211 Orchard,Texas 77464 Attention: Ms. Merrie Talley Reference: City of Pearland Independent Park Proposal for Engineering Design Services Revision No.1 - March 25, 2016 Dear Ms.Talley: On behalf of LJA Engineering, Inc. (LJA) I am pleased to have the opportunity of submitting this proposal for professional engineering design services to Talley Landscape Architects, Inc. (TLA) for a Project for the City of Pearland, Texas at their existing Independent Park. You have requested our support for the electrical portion of this Project based on our past involvement with other TLA Projects. We look forward to working with you and your staff on another project. The scope of the electrical portion of this Project is understood to include the following: • A preliminary engineering phase wherein in coordination with the City of Pearland a basis of design can be developed and approved by the City for a Project that comes within the available funding. • A new electrical service for the overall facility that has sufficient capacity to power not only the scope of construction for this present development plan but also the future expansion development plans. • Lighting for a proposed entrance roadway and parking lot. • Site lighting for the southern portion of the Park • Lighting for a proposed amphitheater • Lighting for the renovated pavilion and the associated restrooms • Budget level cost estimates for the electrical aspects of the Project for the preliminary and final design phases. Our scope of services will include the development of the electrical aspects of the preliminary engineering phase to include a narrative description of the proposed system, preliminary electrical plans and a budget level construction cost estimate. Once the scope and budget for the electrical aspects of the Project have been accepted by the City of Pearland we at LJA will proceed into the detailed design aspects of the Project. Talley Landscape Architects, Inc. March 15, 2016 Page 2 of 2 The detailed design phase will include the development of electrical plans and specification for the Project. The plans will include an overall electrical site plan,photometric presentations of the proposed illumination plans, one-line diagrams, panel schedules, load analyses,detailed plans of certain more complex areas such as the amphitheater and an array of miscellaneous electrical details. These drawings will be presented as sealed and signed full size PDF drawings. Specifications will be provided as a set of PDF documents for direct inclusion into the body of the Bid Documents. An updated budget level cost estimate will again be provided. Our ability to prepare our electrical plans in a timely and cost effective manner is highly dependent upon our receipt of the site and detailed area development plans of other involved parties in a time frame that will provide us sufficient time to complete our design efforts without the need for rushed or overtime efforts. The proposed budget includes no consideration of a requirement for our personnel to work overtime hours to meet the schedule due to delays in our receipt of background information. We at LJA propose to complete this spectrum of preliminary and detailed engineering services for a lump sum fee of$31,988. A forty percent portion of this fee is set aside for the preliminary engineering phase. Invoices will be formulated and submitted based on our percent complete as of the date of the invoice. All invoices will be payable to the Houston offices of LJA Engineering, Inc. We at LJA are presently available to initiate our design activities on this project immediately upon receipt of an authorization to proceed. LJA Engineering,Inc.is honored to be provided with the opportunity of submitting a proposal to Talley Landscape Architects, Inc. for this spectrum of professional engineering services for this City of Pearland Independent Park Project. Should questions or comments arise relative to any matter within this proposal please do not hesitate to contact us. We look forward to your favorable consideration. Respectfully submitted, LJA ENGINEERING, INC. Arts)„(\c.-- 41 Frank J. • lar , P.E. Electric Div'.Ion Manager UA ENGINEERING,INC PROJECT No.-PENDING TALLEY LANDSCAPE ARCHITECTS PROPOSAL No.-PENDING PEARLAND,TEXAS INDEPENDENCE PARK PROJECT APRIL 12,2016 v .. ., r e.47 .e' . 4, ,b t .1 ..? / (..? ..:' 4P ..- ,t- c-4' e 4, e i.'.-- 4.... .....0 (t: .p A-47 $ .,' ,i` k'' ...? 4:-. o' b 4. .e '' ,t 4$k, : ,,,,.. ' , ,,,,, ,„,, , it, :,4.4. k; s .,.> s 0. ,. -,... WBS Code Task Description LABOR RATES PER HOUR $215 $190 $165 $160 $165 $125 $95 COST PER TASK OESC. 1.0 PHASE 1-PRELIMINARY ENGINEERING L I a 1 1. ......___.• i 10 Initial Kick Off Site Visit 4 4 4 $ 2,280.00 1:r Mileage(37 miles X$0.54/mile) T .. . 1 I 1 1 1$ -- 20 00 ...._____ Preliminary Engineering Site Visits/Office Engineering 1.30 Efforts/Coordination Meetings/Preliminary Cost Estimating 8 32 8 24 $ 10,080.00 140 Mileage(37 miles X$0.54/mile)-Two Trips I. I 1 1 IS 40.50 1.50 Preliminary Engineering Report Preparation 2 4 8 2 8 $ 3,520.00 TOTAL PROPOSED PHASE 1 PROJECT COST 1 I_ 1--- L I$ 15,940.50 ,...... Phase 1 Total Hours Per Classification 6 16 44 10 32 ______ L 7 7[ -I- _1 1 1 1 2.0 PHASE 2 DETAILED DESIGN I 2. Detailed Engineering/Coordination Meetings/Cost Estimating 3 8 20.5 8 100 $ 16,047.50 TOTAL PROPOSED PHASE 2 PROJECT COST $ 16,047.50 Phase 2 Total Hours Per Classification El 8 100 comBINED PHASE 18 2 PROJECT COSTS == • $ 31,988.00 Total Hours Per Classification 9 24 MIEIIIIMINE 18 28 iof 1 EXHIBIT A o� P144 -iI AS PARK FACILITY DESIGN SCOPE OF SERVICES FOR Independence Park Improvements Phase 1 Dai: of 7 DS Re .>... 2 1 BASIC SERVICES: The Consultant (Talley Landscape Architects. Inc.) shall render the following professional Design services to the OWNER in connection with the construction of the Park Facility Design Project. (Lump Sum) 1. Preliminary Design/Schematics a. Attend a minimum of three meetings with City, Parks & Recreation Department and external agencies including County, State and Federal entities having authority over the project. as required, to identify, and solicit necessary information and requirements, such as the • Preparation of conceptual plan locating the proposed elements within existing park context; • Re-orientation of the park entry to Pearland Parkway: • Relocation and replacement of the existing playground: • Improvements to the existing site electrical and lighting: • Minor architectural improvements at the pavilion to make it compatible with other structures: • Additional parking: • Landscape/irrigation development within and adjacent to this phase improvements. • Special events amphitheater with bermed seating and open air stage. b. Assessment of the following items for possible inclusion in the scope of work. There will be an approximate location shown on a map and the approximate design and construction cost to completed will be identified in the PER as alternates. If the City decides to complete this work, a scope and fee for the work will be provided. • Footbridge and trail across Mary's Creek to connect existing trail to northeast. • Update/improvement of existing restrooms; • Demolition of BBQ smoker: • Relocation of dog park, Design 7 o`7 D8 Revised 02 12 • Establish public art areas. c. Gather City's existing information and standards particular to the project. d. Provide or Procure additional information as required from i. Professional Land Surveyor for topographic Survey and Base plans. See attached scope from CL Davis & Company. ii. Geotechnical Consultants for basic geotechnical borings on the site and construction guidelines for small building foundations and pavement sections. See attached scope from Geotest Engineering, Inc. iii. Civil Engineering. with minimal Environmental Review and basic Traffic Engineering (along with the City) for paving. drainage, and parking analysis. See attached scope from HDR Engineering. Inc. iv. Electrical Engineering for improvements to existing electrical and site lighting. See attached scope from LJA Engineering, Inc. v. As-Built information from previously constructed related/adjacent private projects, public utilities, public infrastructure vi. Planned public infrastructure vii. External agencies and/or authorities viii. City Parks and Recreation Department e. Coordinate location of the proposed park improvements with roadway and utilities both existing and proposed f. Prepare and submit 30% schematic drawings for City's review and acceptance depicting i. Topography within established limits of project ii. Location of existing facilities and improvements iii. Overview of proposed facilities and improvements with any necessary relocations identified iv. Map showing approximate location of additional items shown in 1.b. above and the approximate cost v. Refer to the preferred equipment and tree/plants list from the City Parks Department and in the City's UDC for guidance Design 3 of 7 D8. Re'.ued 02 12 vi. Basic landscaping requirements per the underlying zoning or. if applicable. the overlay district in conjunction with City Parks Department's recommendations vii. Schedule and conduct plan review meeting(s) as required g. Provide a comment response letter with a narrative of how each review comment has been addressed. and utilize Protrak for plan submittal and review comments. h. Provide a schematic design document and renderings as required to communicate the proposed improvements. i. If any additional work is requested by the City. a scope and fee will be developed for approval by the City prior to entering the Design Development Phase. 2 Design Development Phase Services a. Prepare final plans. details. specifications and cost estimate in accordance with applicable City of Pearland Engineering Design Criteria Manual, Unified Development Code (UDC) and other special district requirements. i Prepare detailed construction drawings and draft the Project Manual for the proposed Project ii. Schedule and attend monthly progress/update meetings with the City during Design Phase and at completion review milestones. provide agenda/meeting minutes Provide four (4) sets of plans and specifications to City for review at 60%. 90% completion: Provide a comment response letter with a narrative of how each comment has been addressed, utilizing Protrak for submission of plans and comment responses. iv. Coordinate with public utilities, private utility companies and pipeline companies to identify conflicts and identify relocation requirements if any v. Coordinate submittals for review and obtain permits for entities including but not limited to: TxDOT. USACE. Nationwide or Individual permits (if required). County and Drainage Districts Uesi .i .4 '- D3 Rey i,;.i 02 12 vi. Coordinate with private developments and other public entities for adjoining work/projects and requirements vii. Acquire Utility approvals and signatures indicating resolution of known conflicts viii. Prepare two (2) sets of signed and sealed 100% bid documents including Plans, Specifications, (utilizing City Standard Details and Specifications: supplement missing or needed existing City specifications and details and submit for review) and Landscape Architect's estimate: Submit to City for City Engineer's signature ix. Prepare bid sets for distribution via the City's E-bid system 3 Bid Phase Services a. Provide Notice/Invitation to Bidders (NTB) to the Project Manager in an electronic form appropriate for the E-bid system format. City is responsible for advertising. b. Provide electronic copy of bid-ready plans and specifications to the Project Manager for the e-bid system c. Schedule, plan and chair Pre-Bid meeting with agendas at City location to be determined: Respond in writing to questions from bidders and distribute responses to plan holder's list d. Attend Bid Opening e. Prepare Landscape Architect's Recommendation Letter that includes the following required content: i. Check for math errors and reconcile any mathematical discrepancies ii. Review for unbalanced bid items iii. Certified Bid Tabulation including Landscape Architect's estimate iv. Review of contractor's financial standing and past project references v. Explanation of discrepancies between the Landscape Architect's estimate and bids Design .f DS Revised 02 12 vi. Recommendation to award f. Attend City Council meeting and recommendation for award of Contract for Construction. g. Produce and transmit to selected contractor five (5) sets of Contract documents ready for execution with City's Notice of Intent to Award (NOI). 4. Construction Phase Services (hourly not to exceed) a. Construction Administration i. Attend pre-construction meeting to provide information, answer questions ii. Attend monthly progress meetings with Construction Inspector, Contractor and City of Pearland as requested iii. Review, approve and/or comment on Contractor's submittals, Request for Information (RFI), Request for Proposals (RFP), Change Order (CO) using the City of Pearland's Pro-Trak; including coordination with Project Manager on Proposals and Change Orders iv. Provide interpretive guidance for Contractor and Construction Inspector in resolution of problems v. Conduct Substantial Completion Inspection with PM to: 1. review progress of work for Substantial Completion 2. generate a punch list of items for correction 3. substantiate items that are completed 4. Conduct inspection to verify correction/completion of punch list items vi. Issue Certificate of Substantial Completion and Final Completion and Acceptance letters to City recommending acceptance and release of final payment, via Protrak system. vii. Within thirty (30) days after receipt of As-Builts from the contractor, the project Landscape Architect shall provide to the City one (1) set Desisn 6 of 7 D8 Revised 02 12 of full size reproducible record drawings, an electronic file copy (PDF format) and an AutoCAD file (.dwg), or compatible .dxf file viii. Schedule, coordinate and attend one year warranty walk-through with City and Contractor: Provide written list of any non-compliant conditions to Owner Definition: 1) As-Builts "redlines": Contractor's record of field changes to the work in line, grade and elevation 2) Record Drawings: Landscape Architect's incorporation of contractor's As-Builts Design 7 of 7 D8.Re.iced 02 12