R-2016-034 2016-03-14RESOLUTION NO. R2016-34
A Resolution of the City Council of the City of Pearland, Texas, awarding a bid
for custodial services associated with City Facilities to A & A Cleaning
Services in an amount not to exceed $202,920 beginning March 7, 2016
through March 6, 2017.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously opened bids for custodial services. and such bids
have been reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to A & A Cleaning Services, in
the estimated unit amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for custodial services.
PASSED. APPROVED and ADOPTED this the 14tr day of March, A.D.. 2016.
ATTEST:
YO JNG LO NG. R
C,) SECR ARY
APPROVED AS TO FORM:
DARRIN M. COK R
CITY ATTORNEY
TOM REID
MAYOR
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Resolution No. R2016-034
Exhibit "A"
PRICING COMPARISON FOR CITY FACILITY CUSTODIAL SERIVCES
A&A Cleaning
Services
CITY FACILITIES
Animal Control $6,240.00
City Hall $39,000.00
Community Center $26,500.00
Fire Marshal's Office $2,275.00
Library $24,000.00
Knapp Senior Center $16,200.00
Parks Maintenance $6,000.00
Public Works Service Center $11,820.00
Public Works Satellite/Hillhouse $4,800.00
Fire/EMS Admin. $19,500.00
Westside Event Center $9,300.00
Westside Library $13,200.00
Facility Management Office $3,400.00
Convention & Visitor's Bureau $3,250.00
Fleet Services $5,500.00
C&S Janitorial
Services
$7,140.00
$34,200.00
$25,200.00
$2,340.00
$23,520.00
$15,600.00
$1,908.00
$9,840.00
$4,200.00
$5,376.00
$8,160.00
$13,200.00
$3,540.00
$4,740.00
$5,940.00
QUARTERLY FLOOR MAINTENANCE AT FIRE STATIONS
Fire Station #1 $1,000.00 $1,400.00
Fire Station #4 $1,100.00 $1,800.00
Fire Station #5 $1,140.00 $2,000.00
Fire Station #3 $3,180.00 $3,180.00
Fire Station #2 $2,385.00 $2,385.00
Totals $199,790.00 $175,669.00
PRICING COMPARISON FOR SPECIAL EVENT CLEANING SERVICES
Location A&A Pricing C&S Pricing Variance
Multi -Purpose Room, per event $100.00 $100.00 $0.00
Basketball Court, 1/2 of Court, per event $100.00 $100.00 $0.00
Basketball Court, Whole Court, per event $200.00 $200.00 $0.00
Activity Room, per event $100.00 $100.00 $0.00
Lounge, per event $25.00 $100.00 -$75.00
Recreation Room, per event $75.00 $75.00 $0.00
Natatorium to include Porter Services,
per hour
Community Center, per event*
Westside Event Center, per event
University of Houston
*Location no longer being rented.
$16.65 $16.95
$150.00 1 $75.00
$150.00 $90.00
$75.00 $75.00
$0.00
$75.00
$60.00
$0.00
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Resolution No. R2016-34
Exhibit "A"
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V Additional Contract Attachments
I. Summary of Contract Terms.
Contractor:
Description of Services:
Contract Amount:
Effective Date:
Termination Date:
Renewal:
A&A Cleaning Services
2810 Wagon Trail
Pearland, TX 77584
Per resolution R2016-34 contractor will perform custodial cleaning
services associated with City Facilities, per the specifications of City
of Pearland Bid #0713-72, and Special Events Cleaning Services for
RCN, Westside Event Center, and UH Clear Lake per the
specifications of City of Pearland Bid # 0315-25i.
Based on fixed rates, not to exceed $199,790.00 for City Facilities
and $50,000 for Special Event Cleaning.
March 25, 2016
March 24, 2017
None Available
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PE LAND*
CONTRACTOR:
I 31'1 1/
1'1'/
Purc r Rate Title:
Date:
Signpd tiy'Date/ - /
V City Manager
Assistant City Manager
Director
Program Manager
'Contract Signature Authority:
Program Manager -$5,999 or less
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor
for the Services in accordance with the terms of this Contract, but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice, the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, including any damages or costs suffered by
either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law. This provision does not affect the right of either party to this Contract who is
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and
a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in
or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written or
oral. This Contract may be amended only by written instrument signed by both parties.
H. Inde qendent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,
direct, or control the Contractor or Contractor's officers or employees in the means, methods, or
details of the work to be performed by Contractor under this Contract. The City and Contractor
agree that the work performed under this Contract is not inherently dangerous, that Contractor
will perform the work in a workmanlike manner, and that Contractor will take proper care and
precautions to insure the safety of Contractor's officers and employees.
I. Disoute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-half
of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are
part of this Contract, except as follows: any provision contained in any of the Contractor's Additional
Contract Documents specified below that conflicts with a Contract provision not included in the
Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid#0713-72/CityBidAwardrev2 shall be construed as
additional contract documents.
2. Contractor's Certificate of Insurance listing City of Pearland as additional insured
(required insurance certificate[s] shall be in possession of City at actual commencement
of work).
B. City's Additional Contract Documents:
1. Scope of Services.
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of contractor performing custodial cleaning services
associated with City Facilities, per the specifications of City of Pearland Bid #0713-72, and Special
Events Cleaning Services for RCN, Westside Event Center, and UH Clear Lake per the
specifications of City of Pearland Bid # 0315-25i. Pricing is as follows:
PRICING FOR CITY FACILITY CUSTODIAL SERIVCES
LOCATION ANNUAL AMOUNT
Animal Control $6,240.00
City Hall $39,000.00
Community Center $26,500.00
Fire Marshal's Office $2,275.00
Library $24,000.00
Knapp Senior Center $16,200.00
Parks Maintenance $6,000.00
Public Works Service Center $11,820.00
Public Works Satellite/Hillhouse $4,800.00
Fire/EMS Admin. $19,500.00
Westside Event Center $9,300.00
Westside Library $13,200.00
Facility Management Office $3,400.00
Convention & Visitor's Bureau $3,250.00
QUARTERLY FLOOR MAINTENANCE AT FIRE STATIONS
Fleet Services $5,500.00
Fire Station #1 $1,000.00
Fire Station #4 $1,100.00
Fire Station #5 $1,140.00
Fire Station #3 $3,180.00
Fire Station #2 $2,385.00
Totals $199,790.00
PRICING FOR SPECIAL EVENT CLEANING SERVICES
LOCATION PRICING
Multi -Purpose Room, per event $100.00
Basketball Court, 1/2 of Court, per event $100.00
Basketball Court, Whole Court, per event $200.00
Activity Room, per event $100.00
Lounge, per event $25.00
Recreation Room, per event $75.00
Natatorium to include Porter Services, per hour $16.65
Community Center, per event* $150.00
Westside Event Center, per event $150.00
University of Houston $75.00
• Location no longer being rented