R-2015-180 2015-10-12RESOLUTION NO. R2015-180
A Resolution of the City Council of the City of Pearland, Texas,
approving a change order with Crain Group, LLC in the amount of
$834,620.75 associated with the Sports Complex at Shadow Creek
Ranch Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain change order associated with the Sports Complex at
Shadow Creek Ranch Project, a copy of which is attached hereto as Exhibit "A" and made
a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest the change order associated with the Sports Complex at
Shadow Creek Ranch Project.
PASSED. APPROVED and ADOPTED this the 12th day of October. A.D.. 2015.
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM
DARRIN M. COKER
CITY ATTORNEY
RESOLUTION NO. R2015-180
Exhibit "A"
CHANGE ORDER
Sports Complex at Shadow Creek Ranch
CITY OF PEARLAND
PROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, TX 77581
www.cityofpearland.com/projects
Date of Issuance: 10/12/2015 Change Order No.:
Contractor: Crain Group CoP Project No.:
Consultant: Cobb Fendley & Associates Inc P.O. No.:
6
P20002
142421
Explanation:
This change order encompasses the following: A change order to add scope to Crain Group's current contract. Items to
be added include the lawn amphitheater, volleyball courts. clearing and grubbing of phase 2 areas, concrete walking trail. and
ballfield number 8. These items were removed from the contract during competitive sealed proposal negotiations due to funding
constraints
Description of Work
1 Revise the Quantity from 46 to 55 75 on Bid Item No 23 00.
"Clearing and Grubbing"
2 Revise the Quantity from 6 to 8 on Bid Item No.63 00. "Bleachers"
3 Add Item No 99.00, "Concrete walking trail around the pond"
4 Add Item No 100 00. "Irrigation for field 8. complete in place"
5 Add Item No. 101.00, "Fencing, field 8"
6 Add Item No 102.00. "Dugouts"
7 Add Item No. 103 00. "Retaining Wall"
8 Add Item No. 104.00, "Import soils, preparation, and fine grading"
9 Add Item No. 105.00, "Sod - TX Turf Grass"
10 Add Item No 106.00. "Hydromulch. Amphitheater"
11 Add Item No 107 00. "Retaining Wall, Amphitheater"
12 Add Item No. 108.00. "Volleyball Court, complete in place"
13 Add Item No 109 00, "Bonds & Insurance. Additional Scope"
14 Add Item No. 110.00, "Contractor Fee"
Please attach back-up documentation.
Cost Time
$ 129,285.00
$ 13.600 00
$ 210.429 00
$ 12.000 00
$ 42,972.00
S 31,256.00
S 32,700 00
$ 85,204 00
$ 37.410 00
52.00000
$ 53.595 00
$ 74,799 00
S 71,064.00
$ 38.306 75
Cost & Time Change Summary Cost
Original Contract $ 6.569.575.96
Previous Change Order(s) $ 18 716.13
Contract prior to this Change Order $ 6.588.292 09
Net increase (decrease) from this Change Order $ 834.620 75
Revised Contract: $ 7.422,912.84
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
0 Days
Time
300 Days
58 Days
358 Days
127 Days
485 Days
Admin 1 of 3 6 Revised 7.25'08
CHANGE ORDER
Sports Complex at Shadow Creek Ranch
CITY OF PEARLAND
PROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, TX 77581
www.cityofpearland com/projects
Date of Issuance: 10/12/2015 Change Order No.:
Contractor: Crain Group CoP Project No.:
Consultant: Cobb Fendley & Associates. Inc P.O. No.:
Finance Approval
RECOMMENDED:
By: elft.{ � Date 10/16/2015
Consultant
ACCEPTED*:
By Date 10/19/2015
Contractor
RECOMMENDED:
6
P20002
142421
Date
By: 'GLAn--1-W.J 'D Date
By
Construction Manager
APPROVED:
Owner
10/12/2015
10/16/2015
Date 10/26/2015
'Contractor agrees to perform change(s) included in the Change Order for the price and time indicated The prices for changes included all costs
associated with this Change Order
No work is to be done until this change order is executed No payment to the Contract (or Consultant) shall be made for work included in the change order
until the Contractor's pay estimate is updated.
Revise the project plans and specifications as referenced and insofar as the original project drawings and specifications are inconsistent, this Change
Order governs Upon execution by all partes. the following changes identifies for the contract value and/or contract time shown are made part of the
contract
Admin 2 of 3 6. Revised 7/25!08
PROJECT:
Sports Complex at Shadow Creek Ranch
CHANGE ORDER NO. 6
ATTACHMENT"A"
PROJECT NO.:
October 12, 2015
142421
ITEM
ORIGINAL CONTRACT REVISED CONTRACT
DESCRIPTION UNIT QTY UNIT COST
TOTAL QTY UNIT COST TOTA
NET CHANGE
ADJUSTED CONTRACT QUANTITY:
LARGE BALL FIELDS
63.00 Bleachers
ON-SITE STORM ITEMS
23.00 Clearing and Grubbing
EA
6
56.800.00 540.800.00
8
554,400.00 513,600.00
AC 46 $13,260.00 $609,960.00 55.75 5739,245.00 5129,285.00
ADD ITEM(S) TO CONTRACT:
AMPHITHEATER
106.00 Hydromulch. Amphitheater AC
107.00 Retaining Wall, LF
Amphitheater
BALLFIELD IRRIGATION
100.00 Irrigation for field 8. LS
complete in place
BONDS & INSURANCE
109.00 Bonds & Insurance, LS
Additional Scope
CONTRACTOR FEE
110.00 Contractor Fee LS
0.5 $4,000.00 52.000.00 $2,000.00
300 $178.65 $53,595.00 $53,595.00
1 512,000.00 512.000 00 512,000.00
1 571,064.00 571,064.00 571,064.00
1 538,306.75 $38,306.75 538,306.75
LARGE BALL FIELDS
101.00 Fencing, field 8 LF 1,200 $35.81 542,972.00 542,972.00
102.00 Dugouts EA 2 515,628.00 531,256.00 531,256.00
103.00 Retaining Wall LF 150 5218.00 532,700.00 532,700.00
104.00 Import soils, preparation, LS 1 585,204.00 $85,204.00 585,204.00
and fine grading
105.00 Sod - TX Turf Grass LS 1 537,410.00 $37,410.00 $37,410.00
ON-SITE PAVING
99.00 Concrete walking trail SF 40,860 55.15 5210.429.00 5210,429.00
around the pond
VOLLEYBALL COURT
108.00 Volleyball Court, complete EA 3 524.933 00 $74,799.00 $74,799.00
in place
Admin
NET TOTAL CHANGE ORDER #6: 5834,620.75
ORIGINAL CONTRACT AMOUNT: $6,588,292.09
CHANGE ORDER #6: $834,620.75
REVISED CONTRACT AMOUNT: $7,422,912.84
3 of 3 6. Revised 7125/08
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051 CODE ANALYSIS
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Shadow Creek Ranch Sports Complex
Activity Name
OD
RD
1
Activity
Start
Finish
2015
2016
Sep 1 Oct 1 Nov 1 Dec
Jan j Feb 1 Mar 1 Apr 1 May 1 Jun 1 Jul 1 Aug
Project Closeout
Final Project Acceptance by City 1 1 0% 28 -Jan -16 28 -Jan -16
Project Delays
Survey Delay - Recover Property Corr 16 0 100% 26-Aua-1... 11 -Seo -1...
TX Dot Permit -Delay 77 0 100% 11 -Nov -1... 27 -Jan -15 A
Location of Center.oint Transformer F 86 0 100% 11 -Feb -15 A 02 -Seo -1...
Sitework
Notice to Proceed 0 0 100% 25-Aua-1... 25-Aua-1...
Clear/Grub and Balance Site 55 6 90% 25-Aua-1... 01 -Oct -15
Access Road 20 0 100% 09 -Feb -15 A 26 -Feb -15 A
Paving 40 0 100% 11 -Feb -15 A 17-ADr-15 A
Main SW/Retaining Walls/Plaza Areas 60 24 60% 09 -Jun -15 A 27 -Oct -15
Site Utilities (Storm, Water, Sanitary)
Storm Sewer 60 0 100% 01 -Oct -14 A 23 -Jan -15 A
Site Sanitary 40 0 100% 27 -Oct -14 A 23 -Jan -15 A
Site Water 20 0 100% 01 -Dec -1... 23 -Jan -15 A
Pavilion
Install Building Pad
Install Plumbing Underground
Install Building Foundation
Building Delivery
Steel Erection
Install Masonry Partitions
MEP Trim Out
Install Finishes
Site Electrical
Electrical
Ball Fields
5 0 100% 27 -Jan -15 A 04 -Feb -15 A
10 0 100% 04 -Feb -15 A 11 -Feb -15 A
10 0 100% 19 -Feb -15 A 28 -Feb -15 A
1 0 100% 18 -Mar -15 A 19 -Mar -15 A
15 0 100% 18 -Mar -15 A 17-Aor-15 A
20 0 100% 04-Aua-1... 31-Aua-1...
15 15 0% 06 -Oct -15' 26 -Oct -15
20 20 0% 27 -Oct -15 23 -Nov -15
40 30 25% 09 -Mar -15 A 04 -Nov -15
1 Final Project Acceptance by City
Location of Centerpoint Transformer Pad
Clear;Grub and Balance Site
Main SW/Retaining Walls/Plaza Areas
Install Masonry Partitions
MEP Trim Out
Install Finishes
Electrical
Remaining Level of Effort
Actual Level of Effort
Tertiary Ba...
Actual Work
('rain (;roup. 1..1 .C.
Shadow Creek Ranch Sports Complex
Date
Revision
Checked
Approved
24 -Sep...
Revised Schedule
Shadow Creek Ranch Sports Complex
Activity Name
OD
RD
Activity
_omotete
Start
Finish
2015
2016
Sep 1 Oct J Nov [ Dec
Jan Feb [ Mar t Apr 1 May 1 Jun t Jul 1 Aug
Irrigation
Fencing
Topsoil / Reddog
Sodding
Extra Work Items
Clearing and Grubbing
Rough Grade Field
Amphitheater Retaining Wall
Volleyball Court
Irrigation
Backstop Retaining Wall
Jogging Trail
Amphitheater Hydromulch
Dugouts
Fencing and Dugout Erection
Final Grade Soil and Sod
Project Closeout
Complete City Punchlist
Complete Close Out Documents
Substantial Completion
Project Delays
Rain Day
Rain Day
Rain Day
Rain Dav
Rain Dav
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
30 18 40% 25-Auo-1... 19 -Oct -15
30 21 30% 25 -Aug -1... 22 -Oct -15
29 29 0% 24 -Seo -1... 18 -Nov -15
21 21 0% 10 -Nov -15 10 -Dec -15
15 15 0% 13 -Oct -15'
7 7 0% 13 -Oct -15'
10 10 0% 13 -Oct -15'
30 30 0% 13 -Oct -15'
10 10 0% 22 -Oct -15
10 10 0% 22 -Oct -15
30 30 0% 27 -Oct -15
5 5 0% 27 -Oct -15
10 10 0% 05 -Nov -15
15 15 0% 19 -Nov -15
15 15 0% 11 -Dec -15
20 20
20 20
0 0
02 -Nov -15
21 -Oct -15
26 -Oct -15
23 -Nov -15
04 -Nov -15 _
04 -Nov -15
09 -Dec -15
02 -Nov -15
18 -Nov -15
11 -Dec -15
31 -Dec -15
0% 24 -Nov -15 23 -Dec -15
0% 31 -Dec -15 27 -Jan -16
0% 31 -Dec -15 31 -Dec -15
1 0 100% 27-Aua-1...
1 0 100% 29-Aua-1...
1 0 100% 06 -Seo -1...
2 0 100% 16 -Seo -1...
3 0 100% 18 -Seo -1...
2 0 100% 22 -Seo -1...
4 0 100% 03 -Oct -14 A
3 0 100% 14 -Oct -14 A
2 0 100% 05 -Nov -1...
1 0 100% 13 -Nov -1...
_3 0 100% 17 -Nov -1...
_1 0 100% 21 -Nov -1...
3 0 100% 24 -Nov -1...
1 0 100% 01 -Dec -1...
27-Aua-1...
29-Aua-1...
06 -Seo -1...
17 -Seo -1...
20 -Seo -1...
23 -Seo -1...
07 -Oct -14 A
16 -Oct -14 A
06 -Nov -1...
13 -Nov -1...
19 -Nov -1...
21 -Nov -1...
26 -Nov -1...
01 -Dec -1...
Irrigation
Fencing
Topsoil / Reddog
Sodding
Clearing and Grubbing
Rough Grade Field
mi Amphitheater Retaining Wall
Volleyball Court
mo Irrigation
um Backstop Retaining Wall
Jogging Trail
• Amphitheater Hydromulch
•• Dugouts
1 Fencing and Dugout Erection
Final Grade Soil and Sod
Complete City Punchlist
Complete Close Out Documents
I Substantial Completion
Remaining Level of Effort
Actual Level of Effort
Tertiary Ba...
Actual Work
(rain Group. I..I..('
Shadow Creek Ranch Sports C'omple\
Date
Revision
Checked
Approved
24 -Sep
Revised Schedule
Shadow Creek Ranch Sports Complex
Activity Name
Rain Dav
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
Rain Day
OD RD Activity Start Finish
:omolete
1 0 100% 05 -Dec -1... 05 -Dec -1...
2 0 100% 18 -Dec -1... 19 -Dec -1...
2 0 100% 22 -Dec -1... 23 -Dec -1...
2 0 100% 26 -Dec -1... 27 -Dec -1...
3 0 100% 29 -Dec -1... 31 -Dec -1...
2 0 100% 01 -Jan -15 A 02 -Jan -15 A
1 0 100% 03 -Jan -15 A 03 -Jan -15 A
1 0 100% 05 -Jan -15 A 05 -Jan -15 A
2 0 100% 09 -Jan -15 A 10 -Jan -15 A
1 0 100% 12 -Jan -15 A 12 -Jan -15 A
4 0 100% 13 -Jan -15 A 16 -Jan -15 A
2 0 100% 22 -Jan -15 A 23 -Jan -15 A
1 0 100% 28 -Jan -15 A 28 -Jan -15 A
1 0 100% 04 -Feb -15 A 04 -Feb -15 A
2 0 100% 16 -Feb -15 A 17 -Feb -15 A
1 0 100% 02 -Mar -15 A 02 -Mar -15 A
1 0 100% 05 -Mar -15 A 05 -Mar -15 A
6 0 100% 09 -Mar -15 A 14 -Mar -15 A
3 0 100% 16 -Mar -15 A 18 -Mar -15 A
1 0 100% 21 -Mar -15 A 21 -Mar -15 A
1 0 100% 23 -Mar -15 A 23 -Mar -15 A
2 0 100% 25 -Mar -15 A 26 -Mar -15 A
1 0 100% 11-Aor-15 A 11-Aor-15 A
6 0 100% 13-Aor-15 A 18-Aor-15 A
1 0 100% 25-Aor-15 A 25-Aor-15 A
1 0 100% 27-Aor-15 A 27-Aor-15 A
2 0 100% 13-Mav-1... 14-Mav-1...
6 0 100% 18-Mav-1... 23-Mav-1...
6 0 100% 25-Mav-1... 30-Mav-1...
1 0 100% 13 -Jun -15 A 13 -Jun -15 A
4 0 100% 15 -Jun -15 A 18 -Jun -15 A
1 0 100% 02 -Jul -15 A 02 -Jul -15 A
4 0 100% 19-Aua-1... 22-Aua-1...
1 0 100% 25-Aua-1... 25-Aua-1...
2015
2016
Sep 1 Oct 1. Nov 1 Dec
Jan l Feb
Mar I Apr 1 May 1 Jun I Jul 1 Aug
.ain Day
Rain Day
Remaining Level of Effort
Actual Level of Effort
Tertiary Ba...
Actual Work
('ram Group. 1..1..('.
Shadow Creek Ranch Sports Complex
Date
Revision
Checked
Approved
24 -Sep
Revised Schedule
„a„ 1I9IHXD
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Memo
To:
From: Cara Davis, Project Manager
Clay Pearson. City Manager
CC: Jon Branson, Deputy City Manager
Trent Epperson, Assistant City Mana
Susan Polka, City Engineer
Skipper Jones, Assistant Projec : Director
Chris Orlea, Interim Parks Dir tor
Date: September 10, 2015
9/10/2015
To: Mayor and City
Council members
Furher update on park
construction progress.
Clay
RE: Sports Complex at Shadow Creek Ranch — Construction Update
This memo provides an update on the Sports Complex at Shadow Creek Ranch construction
project and planned activities. The last memo was dated May 28, 2015.
Construction Update
Work continues on the pavilion building as well as the ballfields and plazas. The
restroom/concession building construction has begun under the pavilion. Final grades on fields
1-7 are being reached and irrigation is being installed. Final grading of the detention ponds and
the remainder of the site is also in progress. Installation of sidewalks and plazas between the
fields continues. Pedestrian lighting will be installed by MUSCO Sports Lighting once walkways
and plazas between fields have been completed.
Agreements have been signed with Centerpoint for power to the park and installation of the
overhead service poles has been completed. We are continuing to work with Centerpoint Major
Underground to finalize the agreement for the underground portion of the service which includes
setting our pad mounted transformer. Despite the lack of a final agreement, we have held the
underground electric pre -construction meeting with the Centerpoint representative and have
been cleared to begin construction on our portion of the infrastructure.
Reliable Traffic Signal has relocated the power service for the traffic signal at Trinity Bay and
Shadow Creek Parkway. Reddico Construction Co. was contracted to perform the bore across
Kingsley in order to tie in the water service at the park to the existing water line on the east side
of Kingsley. They have completed this work. Kinder Morgan has also begun installation of the 3
inch gas pipeline that runs adjacent to the park along Kingsley.
The traffic signal contract was let in June. A contract was entered into with Traftex, Inc. in July
and they have since begun work. The foundation and pull box for the new signal have been
installed at the southwest corner of the intersection. Some conduit has also been placed for the
1�
Sept 10. 2015 Sports Complex at Shadow Creek Ranch Construction Update
age
Page 1
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
signal across the Trinity Bay driveway as well as across FM 2234. Poles and mast arms are on
order.
Summary of activities:
• Detention pond excavation is 87% complete
• Restroom/concession building walls are up. Plumbing is being installed. Overhead area
is being constructed.
• Driveway connection to Shadow Creek Parkway (FM 2234) has not been installed. SBC
needs to make adjustments to their facilities in order for this work to be accomplished.
Their parts are on order and this work should be complete in the next few weeks.
• Electrician continues to run power conduit across the site to the fields. Will begin runs to
the pavilion and restroom buildings. Will also be installing underground service
infrastructure.
• Ballfield irrigation is going in. Once power and water are established and irrigation is
complete. turf will be installed.
• Traffic signal installation has begun.
Three Month Look Ahead:
• Complete detention pond excavations.
• Complete electrical work.
• Final grade fields/site and install sod/hydromulch.
• Rework stabilization and subgrade at driveway connection to Shadow Creek Parkway
entrance and install driveway.
• Complete walkways and plaza's between fields.
• Complete installation of the traffic signal modifications at Trinity Bay intersection.
• Continue to coordinate with Kinder Morgan pipeline installation along Kingsley Dr.
• Complete tie in to water service connection across Kingsley. Test lines and put them
into service.
• Finalize underground agreement with Centerpoint Energy and complete site power
installation.
• Complete items added back to the project scope via MUD Funds received (see "Other
Items of Interest" below)
• Take contract for Kompan, Inc.to Council on September 141h for installation of
playground equipment. Issue NTP and complete the installation.
• Prepare for Grand Opening in January 2016.
Schedule
The contract includes 300 calendar days for substantial completion with an additional 30 days to
achieve final completion. Our contract also allows for 40 Rain Days per year to be built into
each construction contract. The length of this contract allows for 36 rain days to be built into the
schedule, at which time days over this amount will be added to the contract time as an
extension. The 36 day threshold was reached on December 31, 2014. So far a total of 57 days
through the month of June have been approved and added to the contract via change order. An
additional six (6) days are pending approval for the months of July and August.
Sept 10, 2015
21 Page
Sports Complex at Shadow Creek Ranch Construction Update Page 2
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Schedule:
Notice to Proceed with Construction
Original Anticipated Substantial Completion Date
Adjusted Anticipated Substantial Completion Date
Other Items of Interest
August 25, 2014
June 21, 2015 (300 calendar days)
August 23, 2015 (324 calendar days)
The second Interlocal Agreement between the City and Boards for BCMUD's 1 and 26 went
before Council on June 8, 2015. This agreement provided an additional $685,000 from each
organization to supplement the funding for water, sewer and drainage items related to
construction of the park facilities. The priorities of amenities to be added back with the $1.37
million contribution per the interlocal is as follows:
• Crushed granite trail around detention pond
• Clear and grubbing Ph 2 open space
• Playground
• Lawn Amphitheater
• Volleyball courts
• Maintenance Building
• 4'h lighted softball field
• Scoreboards for softball fields.
The playground equipment contract has been negotiated with Kompan, Inc. and is planned to
be purchased via the U.S Communities government purchasing alliance pending approval by
Council at the September 14' Council meeting. The maintenance building will be repackaged
and advertised for bids in late September.
Staff is currently in negotiations with the general contractor, Crain Group, to add the trail. phase
2 clearing/grubbing, amphitheater, volleyball courts. and remaining softball field to their scope of
work. If negotiations are successful. a Change Order will be presented for City Council
consideration. which will add the work to the current construction contract. If there are sufficient
funds remaining, we will enter into a contract with MUSCO Sports Lighting to light the 8`h field.
Sept 10. 2015
3
Sports Complex at Shadow Creek Ranch Construction Update Page 3
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Photos
log t'i gisiW��ri�aHil
Sept 10. 2015
View from Kingsley entrance.
Sports Complex at Shadow Creek Ranch Construction Update Page 4
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS
ACCOUNTABLE
Vie
Sept 10 2015
Dumpster enclosure with field lighting in the background.
51
Sports Complex at Shadow Creek Ranch Construction Update Page 5
RESPONSIVE
RESULTS -ORIENTED TRUST -BUILDERS
ACCOUNTABLE
-110
Yiyv>rr.-
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•
Sept 10, 2015
Pavilion with restroom/concession building from the east parking lot
61
Sports Complex at Shadow Creek Ranch Construction Update Page 6
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
View from southwest of the restroom/concession buidling. Concession windows are visible.
Sept 10, 2015
71 Page
Sports Complex at Shadow Creek Ranch Construction Update Page 7
RESPONSIVE
RESULTS -ORIENTED TRUST -BUILDERS
ACCOUNTABLE
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Sept 10, 2015
Front view of concession area.
Wage
Sports Complex at Shadow Creek Ranch Construction Update Page 8
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS
ACCOUNTABLE
Sept 10, 2015
Interior of concessions area.
91 Page
Sports Complex at Shadow Creek Ranch Construction Update Page 9
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS
ACCOUNTABLE
Sept 10, 2015
View from west drive of Trinity Bay entrance. Pavilion in the background.
10IPage
Sports Complex at Shadow Creek Ranch Construction Update Page 10
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Memo
To: Clay Pearson. City Manager
From: Cara Davis. Project Manager
CC: Jon Branson, Deputy City Manager
Trent Epperson, Assistant City Manager
Skipper Jones, Assistant Projects Director
Michelle Graham, Parks Director
Date: May 28. 2015
5/28/2015
To: Mayor and City
Council members
Long-awaited progress
in the ground for s
Sports complex at
Shadow Creek Ranch.
Clay
RE: Sports Complex at Shadow Creek Ranch — Construction Update
This memo provides an update on the Sports Complex at Shadow Creek Ranch construction
project and planned activities. The last memo was dated February 19, 2015.
Construction Update
Detention pond excavation is almost complete. Driveway and parking lot paving is complete
with the exception of the driveway tie in at Trinity Bay. The City contracted with Reliable Traffic
Signal to relocate the power service for the traffic signal at Trinity Bay and Shadow Creek
Parkway. The pavilion has been erected and work will begin shorty on the restroom and
concession buildings. Coordination efforts continue with CenterPoint Energy to finalize the
design. agreements and schedule for site power. Power access location, overhead power
routing into the park and terminal pole/transformer pad location have been determined. City
Council recently granted an easement to Kinder Morgan for a new 3 inch gas pipeline adjacent
to the park along the Kingsley ROW. Related work will be coordinated with park construction.
MUSCO has installed precast concrete foundations and high mast sports lighting for softball
fields. Pedestrian lighting will be installed once walkways between fields and plazas have been
constructed.
Summary of activities:
• Detention pond excavation is 85% complete
• The metal building of the pavilion as well as the roof has been erected and installed.
• Paving for entrances from Kingsley and Shadow Creek Parkway as well as parking lot
paving is complete. Driveway connection to Shadow Creek Parkway has not been
installed.
• Sports lighting has been installed on the fields
• Electrician has begun installation of power conduit across the site.
Sept 10. 2015
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Three Month Look Ahead:
• Complete detention pond excavations.
• Electrical work at the pavilion and fields to continue
• Final grade fields and install sod/hydromulch.
• Complete stabilization and subgrade as well as driveway connection to Shadow Creek
Parkway entrance.
• Complete walkways and plaza's between fields.
• Complete traffic signal power switchover to the new service panel at Trinity Bay
intersection.
• Coordinate with Kinder Morgan pipeline installation along Kingsley Dr.
• Install bore under Kingsley for water service connection to service line on the east side
of Kingsley.
• Finalize agreements with Centerpoint Energy and install site power.
Schedule
The contract includes 300 calendar days for substantial completion with an additional 30 days to
achieve final completion. Our contract also allows for 40 Rain Days per year to be built into
each construction contract. The length of this contract allows for 36 rain days to be built into the
schedule, at which time days over this amount will be added to the contract time as an
extension. The 36 day threshold was reached on January 10, 2015. So far a total of 24 days
through the month of March have been approved and will be added to the contract via change
order. An additional nine (9) days are pending approval for the month of April.
Schedule:
Notice to Proceed with Construction
Original Anticipated Substantial Completion Date
Adjusted Anticipated Substantial Completion Date
Other Items of Interest
August 25. 2014
June 21, 2015 (300 calendar days)
July 15, 2015 (324 calendar days)
Due to funding issues, several items were removed from the original proposed contract to
include:
• Crushed Granite Trail
• Scoreboards
• Lawn Amphitheater
• Maintenance Building
• Volleyball Courts
• Playground
• Clear & Grub Ph 11
• Crushed Stone Road
• Extra 1 -year Tree Maintenance
• Sub Concrete for Granite Trail.
Other items were modified or value engineered to reach the negotiated contract value. The
Boards for BCMUD's 1 and 26 offered the City $685,000 from each organization ( a total of
$1,370,000) to supplement the funding for water. sewer and drainage items related to
construction of the Park facilities. On November 10, 2014. Council approved entering into an
Interlocal Agreement with MUD's 1 and 26.
Sept 10. 2015
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On May 1, 2015 the City received notice that TCEQ approved the BCMUD.s to use these funds
to construct infrastructure for the park. A second Interlocal Agreement is scheduled to go before
Council on June 8. 2015 which will clarify the City's obligation regarding the use of the funds
and prioritizes the amenities to be added back into the project, including:
• Crushed granite trail around detention pond
• Clear and grubbing Ph 2 open space
• Playground
• Lawn Amphitheater
• Volleyball courts
• Maintenance Building
• 4'h lighted softball field
• Scoreboards for softball fields.
The current construction contract is scheduled for substantial completion within the next three
months. The softball field. volleyball courts and clearing and grubbing may be change ordered
into the existing construction contract. Staff plan to re -package the lawn amphitheater,
maintenance building and crushed granite trail for new bids and separate contracts. The
Playground equipment, lighting for the softball field and the scoreboards will be procured via the
Buyboard as appropriate. Items installed under these separate contracts will not be complete at
the time of substantial completion of the current contract.
The City also applied for a $400,000 grant from Texas Parks and Wildlife in August 2014.
Multiple requests for additional information were received by the City from TPWD, and the
project was classified by the process as a Category 4, which includes projects with several
adverse impacts and/or unclear elements. The final disposition of the grant was that our request
was not approved.
Photos
Sept 10, 2015
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Metal Building of Pavilion has been erected.
Sept 10, 2015
Pavilion as seen from east parking lot
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High mast sports lighting as seen from east parking lot.
•
Sept 10, 2015
High mast sports lighting.
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Sept 10. 2015
Pavilion and lighting as seen from near the Kinglsey entrance.
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Memo
To: Mayor & City Council
From: Jon R. Branson
Date: February 26, 2015
Subject: Shadow Creek Ranch Sports
To: Clay Pearson, City Manager Complex Update
From: Andrea Brinkley, Project Manager
CC: Jon Branson, Deputy City Manager
Trent Epperson, Assistant City Manager
Skipper Jones, Assistant Projects Director
Date: February 19, 2015
RE:
Sports Complex at Shadow Creek Ranch — Construction Update
This memo provides an update on the Sports Complex at Shadow Creek Ranch construction
project and planned activities. The last memo was dated December 10, 2014.
Construction Update
Progress had been made on detention pond excavation, site work paving and the pavilion
building. The TxDOT permit for the Trinity Bay Dr. entrance was obtained which will allow work
at Trinity Bay Dr and FM 2234 to proceed. Coordination efforts continue with CenterPoint
Energy regarding location and schedule of site power. The City was recently notified that
Kinder Morgan would like to acquire an easement along Kingsley Dr for a new 3 in. pipeline,
and related work will be coordinated.
Summary of activities:
• Detention pond excavation is 85% complete
• The pavilion building plumbing and piping has been installed and has passed inspection.
• Underground storm sewer drainage installation is completed.
• Installation of the 8" water line and sanitary sewer system are complete
• Lime stabilization for the project is approximately 45% completed, with the central and
eastern parking lots and eastern roadway towards on Kingsley Dr. complete.
• Concrete was placed on western parking lot on Thursday February 18tH
Three Month Look Ahead:
• Electrical work at the pavilion and fields to commence
• Complete lime stabilization of western parking lot and western section of roadway
leading to Trinity Bay entrance
• Complete paving of eastern roadway towards Kingsley Dr. entrance and central and
west parking lots and western roadway and Trinity Bay Dr. entrance.
• Complete relocation of traffic signal power panel at Trinity Bay intersection.
Sept 10, 2015
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•
Coordinate with Kinder Morgan pipeline installation along Kingsley Dr.
Schedule
Roadway Schedule:
Notice to Proceed with Construction
Anticipated Substantial Completion
Photos:
August 25, 2014
June 2015 (300 work days)
Pond excavation in January 2015.
Sept 10, 2015
West Parking lot forms and rebar installation complete.
Sports Complex at Shadow Creek Ranch Construction Update
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RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
West parking lot concrete placement.
Sept 10, 2015
Plumbing piping installed at pavilion.
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