R-2015-209 2015-12-07RESOLUTION NO. R2015-209
A resolution of the City Council of the City of Pearland, Texas, awarding a bid
for preventative maintenance and repairs on standby generators to Power Pro -
Tech Services, Inc., in the estimated amount of $82,235.00 annually for the
period of December 15, 2015 through December 14, 2016.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids have been obtained for preventative maintenance and
repair services for standby generators.
Section 2. That the City Council hereby awards the contract to Power Pro -Tech
Services, Inc., in the estimated amount of $82,235.00.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of preventative maintenance and repair services on standby generators.
PASSED, APPROVED and ADOPTED this the 7th day of December, A.D., 2015.
ATTEST:
APPROVED AS TO FORM:
DARNl M. COKER
CITY ATTORNEY
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TOM REID
MAYOR
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City of Pearland
3519 Liberty Drive
Pearland, TX 77581
General Services Contract
Resolution No. R2015-209
Exhibit "A"
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
11. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
1. Summary of Contract Terms.
Contractor:
Description of Services:
Contract Amount:
Effective Date:
Termination Date:
Renewal:
Power Pro -Tech Services, Inc.
377 Maitland Ave. Suite 1010
Altamonte Springs, FL 32701
Contractor will perform preventative maintenance and repairs on
standby generators, per the specifications of City of Pearland bid #
0915-66; City Council Resolution #R2015-209.
Unit Supply Contract, Estimated at $82,235.
December 15, 2015.
December 14, 2016.
Two (2) one-year renewal options available, upon mutual agreement
of both parties.
I1. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PE ND*
L
Purchas
Date
Si ed by: Date: Id- l:5- 15
✓City Manager
Assistant City Manager
Director
Program Manager
*Contract Signature Authority:
CONTRACTOR:
Ti ?rct4c— e4 Acct,..+ Ak..4vror../
Date:
Program Manager -$5,999 or less
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor
for the Services in accordance with the terms of this Contract, but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice, the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, including any damages or costs suffered by
either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, Toss, or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law. This provision does not affect the right of either party to this Contract who is
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and
a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in
or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written or
oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,
direct, or control the Contractor or Contractor's officers or employees in the means, methods, or
details of the work to be performed by Contractor under this Contract. The City and Contractor
agree that the work performed under this Contract is not inherently dangerous, that Contractor
will perform the work in a workmanlike manner, and that Contractor will take proper care and
precautions to insure the safety of Contractor's officers and employees.
1. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one-half
of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are
part of this Contract, except as follows: any provision contained in any of the Contractor's Additional
Contract Documents specified below that conflicts with a Contract provision not included in the
Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid #0915-66 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance
certificate[s] shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of performing preventative maintenance and repairs on
standby generators, per the specifications of City of Pearland bid # 0915-66; City Council Resolution
#R2015-209.
Pricing as follows per contractor's response to the same, as listed below:
Line
Power Pro -
Tech
Items
Services, Inc.
Line
Description
UOM
QTY
Unit
Extended
1
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #1: SHADOW CREEK WATER STATION, 1907
ALMEDA RD.
EA
1
$200.00
$200.00
2
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #1: SHADOW CREEK WATER STATION, 1907
ALMEDA RD.
EA
1
$1,245.00
$1,245.00
3
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #2: FAR NORTHWEST WASTEWATER
TREATMENT PLANT, 1818 REFLECTION BAY
EA
1
$250.00
$250.00
4
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #2: FAR NORTHWEST WASTEWATER
TREATMENT PLANT, 1818 REFLECTION BAY
EA
1
$5,055.00
$5,055.00
5
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #3: KIRBY WATER WELL, 3110 KIRBY DR.
EA
1
$200.00
$200.00
6
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #3: KIRBY WATER WELL, 3110 KIRBY DR.
EA
1
$3,085.00
$3,085.00
7
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #4: SOUTHDOWN WASTEWATER TREATMENT
PLANT, 3711 SOHO
EA
1
$200.00
$200.00
8
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #4: SOUTHDOWN WASTEWATER TREATMENT
PLANT, 3711 SOHO
EA
1
$1,005.00
$1,005.00
9
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #5: CULLEN WATER WELL, 2529 CULLEN
EA
1
$200.00
$200.00
10
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #5: CULLEN WATER WELL, 2529 CULLEN
EA
1
$1,715.00
$1,715.00
11
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #6: CULLEN FIRE STATION #4, 8333 FREEDOM
DR.
EA
1
$200.00
$200.00
12
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #6: CULLEN FIRE STATION #4, 8333 FREEDOM
DR.
EA
1
$880.00
$880.00
13
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #7: PUBLIC SAFETY BUILDING, 2555 CULLEN
EA
1
$200.00
$200.00
14
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #7: PUBLIC SAFETY BUILDING, 2555 CULLEN
EA
1
$3,085.00
$3,085.00
15
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #8: LIFT STATION, 2810 TRANQUILITY LAKES
BLVD.
EA
1
$150.00
$150.00
16
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #8: LIFT STATION, 2810 TRANQUILITY LAKES
BLVD.
EA
1
$740.00
$740.00
17
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #9: MARY'S CREEK DETENTION, 6830-1/2
MAGNOLIA
EA
1
$200.00
$200.00
18
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #9: MARY'S CREEK DETENTION, 6830-1/2
MAGNOLIA
EA
1
$1,210.00
$1,210.00
19
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #10: SWEC WASTEWATER TREATMENT PLANT,
3423 HARKEY RD.
EA
1
$200.00
$200.00
20
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #10: SWEC WASTEWATER TREATMENT PLANT,
_3423 HARKEY RD.
EA
1
$2,815.00
$2,815.00
21
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #11: SOUTH CORRIGAN DETENTION, 3053
HATFIELD
EA
1
$200.00
$200.00
22
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #11: SOUTH CORRIGAN DETENTION, 3053
HATFIELD
EA
1
$1,245.00
$1,245.00
23
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #12: MCLEAN WATER WELL, 2838 MCLEAN RD.
EA
1
$200.00
$200.00
24
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #12: MCLEAN WATER WELL, 2838 MCLEAN RD.
EA
1
$1,100.00
$1,100.00
25
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #13: GARDEN WATER WELL, 13711 GARDEN RD.
EA
1
$200.00
$200.00
26
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #13: GARDEN WATER WELL, 13711 GARDEN RD.
EA
1
$1,145.00
$1,145.00
27
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #14: FIRE DEPARTMENT ADMINISTRATION
BUILDING, 2703 VETERANS DR.
EA
1
$200.00
$200.00
28
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #14: FIRE DEPARTMENT ADMINISTRATION
BUILDING, 2703 VETERANS DR.
EA
1
$1,070.00
$1,070.00
29
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #15: FIRE STATION #5, 3100 KIRBY DR.
EA
1
$200.00
$200.00
30
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #15: FIRE STATION #5, 3100 KIRBY DR.
EA
1
$1,070.00
$1,070.00
31
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #16: MAGNOLIA WATER WELL, 3812 MAGNOLIA
EA
1
$200.00
$200.00
32
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #16: MAGNOLIA WATER WELL, 3812 MAGNOLIA
EA
1
$1,145.00
$1,145.00
33
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #17: SOUTHEAST WATER WELL, 3945 WELLS
DR.
EA
1
$200.00
$200.00
34
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #17: SOUTHEAST WATER WELL, 3945 WELLS
DR.
EA
1
$1,715.00
$1,715.00
35
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #18: PUBLIC WORKS SERVICE CENTER, 2018
OLD ALVIN RD.
EA
1
$200.00
$200.00
36
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #18: PUBLIC WORKS SERVICE CENTER, 2018
OLD ALVIN RD.
EA
1
$805.00
$805.00
37
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #19: EMS, 2010 OLD ALVIN RD.
EA
1
$150.00
$150.00
38
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #19: EMS, 2010 OLD ALVIN RD.
EA
1
$715.00
$715.00
39
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #20: PUBLIC WORKS, 3501 E. ORANGE ST.
EA
1
$200.00
$200.00
40
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #20: PUBLIC WORKS, 3501 E. ORANGE ST.
EA
1
$760.00
$760.00
41
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #21: PARKS MAINTENANCE, 3509 E. ORANGE ST.
EA
1
$150.00
$150.00
42
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #21: PARKS MAINTENANCE, 3509 E. ORANGE ST.
EA
1
$560.00
$560.00
43
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #22: PUBLIC WORKS (PORTABLE), 3501 E.
ORANGE ST.
EA
1
$150.00
$150.00
44
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #22: PUBLIC WORKS (PORTABLE), 3501 E.
ORANGE ST.
EA
1
$735.00
$735.00
45
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #23: PUBLIC WORKS (PORTABLE), 3501 E.
ORANGE ST.
EA
1
$150.00
$150.00
46
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #23: PUBLIC WORKS (PORTABLE), 3501 E.
ORANGE ST.
EA
1
$735.00
$735.00
47
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #24: PUBLIC WORKS (PORTABLE), 3501 E.
ORANGE ST.
EA
1
$200.00
$200.00
48
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #24: PUBLIC WORKS (PORTABLE),
ORANGE ST.
3501 E.
EA
1
$880.00
$880.00
49
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #25: PUBLIC WORKS (PORTABLE), 3501 E.
ORANGE ST.
EA
1
$200.00
$200.00
50
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #25: PUBLIC WORKS (PORTABLE), 3501 E.
ORANGE ST.
EA
1
$880.00
$880.00
51
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #26: UH-CL PEARLAND CAMPUS, 1200
PEARLAND PKWY.
EA
1
$150.00
$150.00
52
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #26: UH-CL PEARLAND CAMPUS, 1200
PEARLAND PKWY.
EA
1
$765.00
$765.00
53
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #27: BARRY ROSE WASTEWATER TREATMENT
PLANT, 1902-1/2 BARRY ROSE RD.
EA
1
$200.00
$200.00
54
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #27: BARRY ROSE WASTEWATER TREATMENT
PLANT, 1902-1/2 BARRY ROSE RD.
EA
1
$1,245.00
$1,245.00
55
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #28: LIBERTY WATER WELL, 3503 LIBERTY
DR.
EA
1
$200.00
$200.00
56
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #28: LIBERTY WATER WELL, 3503 LIBERTY DR.
EA
1
$1,245.00
$1,245.00
57
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #29: CITY HALL, 3519 LIBERTY DR.
EA
1
$150.00
$150.00
58
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #29: CITY HALL, 3519 LIBERTY DR.
EA
1
$650.00
$650.00
59
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #30: 518 WATER WELL, 1751 BROADWAY
EA
1
$200.00
$200.00
60
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #30: 518 WATER WELL, 1751 BROADWAY
EA
1
$1,210.00
$1,210.00
61
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #31: LONGWOOD WASTEWATER TREATMENT
PLANT, 2727 DIXIE FARM RD.
EA
1
$200.00
$200.00
62
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #31: LONGWOOD WASTEWATER TREATMENT
PLANT, 2727 DIXIE FARM RD.
EA
1
$2,075.00
$2,075.00
63
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #32: COUNTRY PLACE, 3210 S. PEACH HOLLOW
CIRCLE
EA
1
$200.00
$200.00
64
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #32: COUNTRY PLACE, 3210 S. PEACH HOLLOW
CIRCLE
EA
1
$760.00
$760.00
65
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #33: LAKES AT COUNTRY PLACE, 407 CHICKORY
WOOD.
EA
1
$200.00
$200.00
66
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #33: LAKES AT COUNTRY PLACE, 510 COUNTRY
PLACE BLVD.
EA
1
$760.00
$760.00
67
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #34: HILLHOUSE SATELLITE SERVICE CENTER,
2559 HILLHOUSE RD.
EA
1
$200.00
$200.00
68
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #34: HILLHOUSE SATELLITE SERVICE CENTER,
2559 HILLHOUSE RD.
EA
1
$1,035.00
$1,035.00
69
REPAIR SERVICE - 8:00 AM - 5:00 PM WEEKDAY
HOURLY LABOR RATE
HR
90
$95.00
$8,550.00
70
TRIP CHARGE - 8:00 AM - 5:00 PM WEEKDAYS
EA
45
$250.00
$11,250.00
71
REPAIR SERVICE - 5:00 PM - 8:00 AM WEEKDAY
HOURLY LABOR RATE
HR
10
$95.00
$950.00
72
TRIP CHARGE - 5:00 PM - 8:00 AM WEEKDAYS
EA
5
$250.00
$1,250.00
73
REPAIR SERVICE - HOLIDAY & WEEKEND HOURLY
LABOR RATE
HR
10
$142.50
$1,425.00
74
TRIP CHARGE - HOLIDAY & WEEKEND
EA
5
$375.00
$1,875.00
75
PARTS MARKUP COST (ESTIMATED TOTAL ANNUAL
PARTS COST IS $12,000)
EA
1
20%
76
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #35:
Alice Water Well, 3702 Alice St.
EA
1
$200.00
$200.00
77
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #35:
Alice Water Well, 3702 Alice St.
EA
1
$2,815.00
$2,815.00
78
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #36:
Fire Station #3, 3207 Yost Road.
EA
1
$200.00
$200.00
79
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #36:
Fire Station #3, 3207 Yost Rd.
EA
1
$940.00
$940.00
80
ANNUAL FULL SERVICE INSPECTION - GENERATOR
SITE #37:
Fire Station #2, 6050 Fite Rd.
EA
1
$200.00
$200.00
81
SEMI-ANNUAL VISUAL INSPECTION - GENERATOR
SITE #37:
Fire Station #2, 6050 Fite Rd.
EA
1
$940.00
$940.00