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R-2015-218 2015-12-07RESOLUTION NO. R2015-218 A Resolution of the City Council of the City of Pearland, Texas, authorizing the city manager or his designee to enter into a contract with Ardurra Group, in the amount of $475,000.00, for preliminary engineering services associated with the John Hargrove Environmental Center Wastewater Treatment Plant ("JHEC WWTP") Expansion Project. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for preliminary engineering services associated with the JHEC WWTP Expansion Project, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for preliminary engineering services associated with the JHEC WWTP Expansion Project. PASSED, APPROVED and ADOPTED this the 7t" day of December, A.D., 2015. ATTEST: i /tom NG sj''' L!J" NG, ETARY APPROVED AS TO FORM: �L DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR Resolution No. R2015-218 Exhibit "A" CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and Ardurra Group ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as John Hargrove Water Reclamation Facility Expansion and Improvements ("PROJECT"). (Project #WW 1603) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall complete preliminary engineering services additional services for improvements to the John Hargrove Water Reclamation Facility. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. Design I of6 DI. Revised 1/14 F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. Design 2 of6 DI. Revised 1/14 G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, Toss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end upon completion of the project, not to exceed nine months. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Lump Sum) $302,000.00 2. Final Preliminary Engineering Report (Hourly Not to Exceed) $20,000.00 3. Additional Services for Survey (Not to Exceed) $30,000.00 4. Additional Services for Geotechnical (Not to Exceed) $40,000.00 5. TPDES Permit (Hourly Not to Exceed) $36,000.00 6. TWDB Funding & Compliance (Hourly Not to Exceed) $47,000.00 7. Total: $475,000.00 Design 3 of6 D1. Revised 1/14 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANTS work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub-consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason - - with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 7322 Southwest Freeway, Houston, TX 77074. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15`h day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be Design 4 of6 DI. Revised 1/14 proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. Design 5 of6 DI. Revised 1/14 SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRAC shall not be assignable except upon the written consent of the parties hereto. OF PE •4' AND, TEXAS ,ecern bee ci ao1 S' DATED CO T N / DATE Design 6 of 6 DI. Revised 1/14 CERTIFICATE OF LIABILITY INSURANCE 3PLCONS-01 JMORRIS DATE (MMIDDIYYYY) 11/16/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER The Whitmore Group, Ltd. 370 Old Country Road Suite 200 Garden City, NY 11530 INSURED Ardurra Group 5813 Citrus Blvd New Orleans, LA 70123 CONTACT NAME: PHONE 516 746-0141 E-MAIExtY �_ ADDRESS: I fNC Not: (516) 746-7875 INSURER(S) AFFORDING COVERAGE NAIL INSURER A : American Casualty Company of Reading PA 1 INSURER B : Continental Casualty Company I20443 INSURER c : National Fire Ins Of Hartford 20478 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NJ-E�€ ----------._..___._...-------------...-------.. .POLICYPOIfCY-EXPT --- LIMITS-- LTR TYPE OF INSURANCE POLICY NUMBER WWD/ ..--- IMDO/YYYY) - (DYYYYJ I A X COMMERCIAL GENERAL UABIUTY 1 EACH OCCURRENCE JCLAIMS -MADE I X I OCCUR GENT- AGGREGATE LIMIT APPLIES PER - 1 POLICY L , J PI LOC OTHER 8018231677 AUTOMOBILE LABILITY A X X ANY AUTO ALL OWNED AUTOS HIRED AUTOS 6018231663 1 SCHEDULED AUTOS X I NON -OWNED AUTOS OCCUR EXCESS LABX B --- CLAIMS -MADE X UMBRELLA UAB C B rDED X 1 RETENTIONS 10,000 X 6018231646 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERMEMBER EXCLUDED? (Mandatory in NH) If yes desaihe under DESCRIPTION OF OPERATIONS below Professional Liab. YIN NIA 6016651281 AEH004315720 1,000,000 05/15/2015105/15/2016 DA)'dA-GETORENTED PREMISESSEe occurrence] f 11 l MED EXP (Any one person) S 1. PERSONAL b ADV INJURY f 50.0,000 5,000 1,000,000 GENERAL AGGREGATE f 2,000,000 LPRODUCTS . COMP/OP AGG S 2,000,000 f COMBINED SINGLE LIMIT IEa ace -Went) $ 1,000,000 05/15/2015 05/15/2016 BODILY INJURY (Per parson) f BODILY INJURY (Per acagent1 S aftOP€RTti-bA_- Per accdent) 05/15/2015 05/15/2016 f (EACH OCCURRENCE S AGGREGATE f 5,000,000 5,000,000 f X PER STATUTE OT)4- ER 06/15/2015 06/15/2016 E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE S 1,000,000 E.L. DISEASE - POLICY LIMIT f 1,000,000 12/19/2014 12/19/2015 Each OcclAgg 5,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space 1s required) Project #WW1603 - John Hargrove Water Reclamation Facility Expansion and Improvements Certificate Holder is included as an additional insured, with the exception of Professional Liability Insurance and Workers' Compensation, per written contract or agreement. CERTIFICATE HOLDER CANCELLATION City of Pearland 3519 Liberty Drive Pearland, TX 77581 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE t,- © 1988-2014 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Exhibit A / Detailed Scope of Services October 20, 2015 Scope of Services For Preliminary Engineering Report and Additional Services For John Hargrove Water Reclamation Facility Expansion and Improvements The Engineer will perform necessary tasks to complete preliminary engineering services and additional services for improvements to the John Hargrove Water Reclamation Facility (JHWRF) for the City of Pearland as defined in this scope. Once the final design phase scope is determined from the Preliminary Engineering Phase, final design services, bid phase services, and engineering services during construction will commence under a supplemental contract. The work associated with these engineering services is separated into the following services and tasks: I. Preliminary Engineering Services II. Additional Services III. Schedule IV. Cost V. Clarifications and Exclusions I. PRELIMINARY DESIGN PHASE SERVICES Preliminary engineering services for the improvements to the JHWRF will be performed as outlined below. The preliminary engineering services will include analysis of the service area including determination of the ultimate plant flow, analysis of the existing treatment plant to provide recommendations for improvements and/or replacement of existing equipment and to allow for a phased expansion of treatment capacity from the current average daily (ADF) of 4.0 MGD in accordance with current design standards, regulatory requirements, and end of service life improvements. The service area analysis in conjunction with expansion criteria developed during the preliminary design phase will determine the proposed phased expansion capacity which is currently anticipated to be at least 2.0 MGD ADF. The following detailed scope of work is for the preliminary engineering services. A. Project Management: 1. Conduct a project initiation meeting to identify critical success factors, brainstorm potential design solutions, and establish a clear set of objectives for the project based on client input and consultation with senior technical experts; 2. Coordinate with staff and project personnel to complete project tasks and meet project objectives; 4rdurra A-1 roup Exhibit A / Detailed Scope of Services 3. Conduct progress meetings with City staff on an a monthly basis and provide appropriate and necessary documentation; 4. Develop and maintain a project schedule with detailed milestones; 5. Provide quality control reviews and technical reviews of all evaluations and recommendations, technical memoranda, and reports, and; 6. Work with City Project Manager (and other designated City personnel) to coordinate City reviews of final report. Work with internal project team to document and incorporate City comments. B. Water Reclamation Facility Master Planning The purpose of this task is to determine the ultimate capacity of the JHWRF, including the current Longwood WWTP service area currently planned to be ultimately partially diverted to the JHWRF service area. The ultimate capacity and potential intermediate development interval(s) defined below will be used to plan for the ultimate plant site layout and proposed expansion sizes. 1. Utilize existing "Infoworks" wastewater model and bring up to date within existing software platform for both the JHWRF and Longwood service area. 2. Existing model is assumed to be dry and wet weather calibrated and lift station/facilities operation controls are accurate to current operations. 3. Create/add wastewater model for portions of the Longwood WWTP service area currently planned to be diverted to the JHWRF. 4. Use existing flow data from the WWTP servicing BCMUD Nos. 2, 3 & 6 for inclusion into the expanded or ultimate flow to the JHWRF depending on anticipated timing provided by the City. Include preliminary conveyance route including identification of undersized gravity trunk lines to the JHWRF. 5. Flow quantities for each undeveloped area will be in accordance with the planning densities shown in the zoning map. 6. Review the current CIP projects within these service areas to create an updated existing base scenario and update any planned future projects within the planning window. 7. Update wastewater flow projections per City provided expected population growth for ten year and ultimate build out. 4.rdurra ,roup A-2 Exhibit A / Detailed Scope of Services 8. Perform modeling runs for the following scenarios based on expected growth provided by the City and modeling assumptions approved by the City including the Longwood Service Area Planning Study, June 2012: a. Baseline of existing flows for both JHWRF and Longwood WWTP service areas. Although highly unanticipated, any areas of existing gravity line found insufficient to convey the existing flows will be noted and generally upsized to allow the projected flow to reach the treatment plant unimpeded in order to determine the actual flow rates for the planning period. a. Ten year growth projection for the JHWRF and Longwood service areas. Any areas of existing gravity line found insufficient to convey the projected flows will be noted and generally upsized to allow the projected flow to reach the treatment plant unimpeded in order to determine the actual flow rates for the planning period. b. Ultimate build out growth projection and improvements (combining all or part of Longwood WWTP service area into JHWRF service area). Any areas of existing gravity line found insufficient to convey the projected flows will be noted and generally upsized to allow the projected flow to reach the treatment plant unimpeded in order to determine the actual flow rates for the planning period. 9. Determine appropriate schedule for conversion of Longwood WWTP service area to JHWRF service area based on the Longwood Service Area Planning Study, June 2012 and model results. 10. The results of the modeling effort will be documented in summary form within the Preliminary Engineering Report. All other pertinent data will be saved to be used in future modeling activities. B. Data Collection & Analysis 1. Attend Design Kick -Off meeting with City. a. Review City informational resources and make arrangements to obtain these. b. Discuss objectives of project and adjacent projects. 2. Obtain such additional data (survey and geotechnical report) as required through other services and/or sub consultants. 3. Review relevant reports and plant data received from the City necessary to determine design criteria, including but not limited to: a. At least one, but up to 5 years' worth if available (5 years being the amount of data the TCEQ uses to determine peaking factors) of the following: 4 rdpurra A-3 :rc�u Exhibit A / Detailed Scope of Services (1) Influent Flow (average day and peak 2 -hour), CBODs, TSS, TKN (or NH3-N) (2) Effluent Flow, CBODs, TSS, NH3-N (3) MLSS, Waste Rates, TSS, Sludge Hauling Rates (e.g. Ib./day or week) b. Any As-Builts available from previous projects c. Any CAD files available d. Any surveys available that may not be included in As -Built drawings e. Any previous geotechnical reports that may be available 4. Develop 30 model of existing facility from as -built drawings and survey information for use in preparation of PER figures and to provide a base model to use during final design modeling effort. C. Preliminary Engineering Report (PER): 1. The Engineer shall prepare a preliminary engineering report (PER) for approval and revise as required from a consolidated set of review comments from the City of Pearland. 2. The preliminary engineering report will address, at a minimum, the following items: a. Identification of the existing design conditions, current flow, 10 year projected flow, and projected ultimate capacity needs of the plant service area. b. Analysis of entire existing facility to include the following: (1) Development of a hydraulic profile of the facility and analysis of potential bottlenecks for future expansion and hydraulic capacities of existing structures and piping. (2) General condition assessment of existing process equipment and structures. (3) Determination of adequacy of existing treatment capacity and processes to treat current flows and loadings based on updated design loadings. (4) Identification of areas for improvement to efficiency, performance, or reliability of the facility. c. Evaluation of alternatives for improvements that will be included in final design and construction to include but not be limited to: Aroupdurra A-4 C, r Exhibit A / Detailed Scope of Services (1) Improvements in the existing lift station(s) (new lift station structure is not anticipated) to increase capacity and address ease of operation and maintenance, and condition assessment of existing pump stations including safety concerns as well as condition of the existing wet well piping. (2) Analysis of the existing bar screen structure to be reused and/or modified to include grit removal downstream while providing increased capacity and able to accommodate improved screenings equipment, including analysis for ultimate flows. Analysis of new bar screen structure with integral grit removal in lieu of reusing existing and for cost and constructability comparison. (3) Conversion of existing sequencing batch reactor (SBR) basins to alternate equipment (including possible replacement of existing decanters and replacement of jet aeration system with fine bubble diffusers), with consideration of continuous batch or hybrid true batch/continuous batch processes, and expansion of biological treatment capacity with additional treatment units. Analysis shall include consideration for future nutrient removal. (4) Evaluation of existing tertiary cloth filtration capacity, which will include consideration of redundancy and future ultimate flows. (5) Increased capacity of ultraviolet light (UV) disinfection system, as well as post - aeration system and flow measurement. (6) Improvements to sludge handling processes to handle increase in plant loading, including expansion of sludge holding capacity and considerations for changing from centrifuge dewatering to belt press dewatering including polymer system and conveyor modifications. (7) Improvements to ancillary systems and processes such as non -potable water system and existing equalization basin and intermediate lift station. (8) Various site and maintenance improvements as identified during preliminary evaluation of existing conditions. (9) New operations building to accommodate operator work space, kitchen/breakroom, document storage room, and meeting/training room. Architecture to match existing buildings aesthetics. (10)Electrical and Instrumentation requirements to accommodate proposed process expansions and technology changes, including additional generator capacity. Provide a condition assessment of existing control wiring. 4rdurra roup A-5 Exhibit A / Detailed Scope of Services d. Facility design criteria recommendations based on available plant data and data analyses, which include determining the capacity of each process unit based on current regulatory criteria and industry standards. e. Determination of proposed electrical load as a result of the proposed expansion and improvements necessary to accommodate the increased Toad including determination of new electrical service and/or additional standby diesel generator. Include recommendations for replacement of existing control wiring as well as additional utility receptacles to aid in normal plant operation and maintenance. f. Analysis and condition assessment of existing electrical system including switchgear, electrical feeders, and electrical lines serving equipment. g. Analysis of existing SCADA system compatibility with proposed improvements and recommendation(s) for upgrades, if necessary. h. Documentation for Texas Commission on Environmental Quality (TCEQ) Coordination. i. Schedule of final design/construction. J. Engineer's opinion of probable construction cost for the recommended improvements (including contingency appropriate for PER level of design). k. Drawings/figures include the following: (1) Detailed process flow diagram(s) for the various alternatives and options. (2) Hydraulic profile(s) for the various alternatives/options as necessary. (3) General site layout(s) for the proposed alternatives and ultimate plant site layout and equipment arrangement drawings for viable alternatives. General site layouts and equipment arrangement drawings will consist of footprints represented by dimensionally accurate simple shapes such as rectangles, circles, squares, etc.... Perspectives may include standard plan views and/or isometric views generated from the 3D model of the existing plant. The number and level of detail of the isometric drawings will be commensurate with the need to communicate the proposed and recommended plant expansion options and phasing plans (if necessary). Detailed piping and equipment drawings will be provided in the final design phase. (4) Other information as necessary to complete the permitting application process described under Additional Services. 1�.roupdurra A-6 ,r Exhibit A / Detailed Scope of Services D. Deliverable 1. The Engineer shall submit three (3) copies of the draft preliminary engineering report, with CD copy in PDF format provided with each. 2. After receipt of review comments, the Engineer shall provide a written response to review comments. 3. Engineer shall incorporate review comments, as appropriate, and submit five (5) copies of the final preliminary engineering report, with CD copy in PDF format provided with each. II. ADDITIONAL SERVICES Additional services will be provided on an as -needed basis as described below. A. Surveying 1. Engineer will perform design topographical surveying for the treatment plant site. Permanent control points based on City of Pearland bench marks to USGS datum will be established. The following items will be included in the Survey scope: a. Identification of the adjacent property for the purposes of establishing the existing property corners as necessary, as well as identification of adjacent easements and right- of-ways for the purposes of accurately establishing buffer zone requirements for site improvements; b. Location of all structures and above ground improvements for the purposes of establishing an As -Built base file for use in preparation of design documents; c. Surveying of all hydraulic control point elevations for the purposes of developing an accurate hydraulic profile through the facility, as well as finished floor and top of concrete elevations for all structures; d. Topographical survey of site within known boundaries, and; e. Remobilization and location of Geotechnical borings upon completion of drilling. B. Geotechnical Investigation Engineer will subcontract the preparation of Geotechnical Report including design recommendations for the project, citing boring locations & depths, tailoring field investigation & laboratory activities to specific requirements of the project as necessary, customary & in keeping with best practices for the project type & requirements. The following items will be included in the Geotechnical Investigation Scope: irdurra ,roup A-7 Exhibit A / Detailed Scope of Services 1. Borings determined to be required for the following structures assumed to be included in the final design: a. New grit removal structure (and possibly new integral headworks structure with bar screens if hydraulics prevent addition of stand-alone grit removal system); b. New SBR structure; c. New tertiary filter structure; d. New aerated sludge holding tank structure; e. New belt press dewatering building; f. New operations building; g. New electrical building(s) to support proposed improvements, and; h. New standby generator foundation. 2. Laboratory tests to determine subsurface conditions and provide recommendations for foundations and subsurface improvements to accommodate proposed structures; 3. Coordination with geotechnical subconsultant and oversight of activities, including selection and marking of boring locations, and determination of necessary depths, clearing of utilities; 4. Analysis of laboratory results and preparation of detailed report outlining foundation requirements, pavement recommendations, and documenting boring Togs and groundwater depths. C. TCEQ Permitting 1. Engineer will prepare and submit on behalf of the City, a major amendment application for the existing TPDES permit for the proposed expansion and improvements. It is assumed that TCEQ filing fee will be paid by the City. 2. Engineer will prepare and submit on behalf of the City, notification for reuse authorization in accordance with Texas Administrative Code 210 for the treated effluent from the improved facility. D. Texas Water Development Board (TWDB) Funding Assistance i rdurra 7rcup A-8 Exhibit A / Detailed Scope of Services 1. Engineer will prepare an application for funding assistance from the Texas Water Development Board (TWDB). This scope item will only be utilized if specifically authorized by the City of Pearland should they decide to apply for TWDB funding. Otherwise, this scope item will not be utilized and no work or subsequent invoices will be accrued towards this task item. Specific scope items include the following: a. Attendance at TWDB Pre -Application Meeting b. Preparation of Financial Assistance Application c. Assistance with preparation of Closing Documents (if applicable) d. Incorporation of Davis -Bacon Act wage rates into the Contract Documents (SRF loans) e. Incorporation of EPA's Disadvantaged Business Enterprise documents into the Contract Documents (SRF loans) f. Clarifications/Limitations and Assumptions (1) City's Financial Advisor and Legal will provide all financial and legal related data necessary for the application (2) Assumes City already has an approved Water Conservation and Drought Contingency Plan required by TWDB E. TWDB Funding NEPA Compliance 1. Should the City elect to apply for Federal SRF, NEPA compliance will be required. This scope item will only be utilized if specifically authorized by the City of Pearland should this task be required by the terms and conditions of the TWDB funding. Otherwise, this scope item will not be utilized and no work or subsequent invoices will be accrued towards this task item. Because the history and extent of the current site conditions are not completely known, Engineer proposes to provide the following services, as authorized by the City of Pearland, up to the allowance amount specified in Table A-1. Specific scope items may include the following: a. Documentation necessary for Categorical Exclusion (CE); and/or b. Performance and submittal of an Environmental Assessment (EA); and/or c. Preparation of an Environmental Impact Statement (EIS) d. Preparing, presenting and attending public meetings as may be required by the Texas Water Development Board process. 1�roudpurra A-9 gr Exhibit A / Detailed Scope of Services 2. If the above services are authorized, a full budget estimate for each task will be prepared, submitted an authorized prior to commencement of work. Should the proposed budget exceed the remaining allowance, Engineer will perform work (if authorized) up to the maximum allowance and pause work until additional funding is authorized to complete the task. I11. SCHEDULE A. The Engineer shall initiate each phase of work described herein immediately upon the execution of the Agreement and upon issuance by City of Notice to Proceed. B. Engineer shall schedule Project Initiation/Kickoff Meeting within 15 working days of notice -to - proceed. C. Engineer shall complete the preliminary survey field work within 30 calendar days of notice -to - proceed assuming favorable weather conditions. Final survey shall be completed during production of Preliminary Engineering Report and delivered with the Draft Preliminary Engineering Report. D. Engineer shall complete Wastewater Master Planning effort within 60 calendar days of City providing existing wastewater model, growth data, Longwood WWTP service area information, and CIP project updates. E. Engineer shall complete the existing 3D wastewater treatment plant model prior to submission of the Draft PER. F. Engineer shall deliver the Draft Preliminary Engineering Report within 60 days calendar days of completion of the wastewater flow projection model and completion of the data analysis and subsequent process calculations. G. Engineer shall deliver the Final Preliminary Engineering Report within 30 calendar days of receipt of City comments. H. The Geotechnical Report will be initiated towards the end of the Draft Preliminary Engineering Report schedule and the Draft will be included with the Final Preliminary Engineering Report. Final Geotechnical Report to be completed during final design and included with the Contract Documents. I. The TPDES application shall be delivered to the TCEQ within 30 calendar days after receipt of comments from the Draft Preliminary Engineering Report. It is expected that the final approval of the application from the TCEQ Executive Director will take 10-12 months from submittal of the application. J. The Texas Water Development Board funding application shall be completed, provided City provides necessary data, within 30 calendar days (or sooner) of the completion of the Final 4 odurra A -IO Exhibit A / Detailed Scope of Services Preliminary Engineering Report. Environmental public meeting and attendance thereof to be determined at some point through the course of the project. IV. COST A. A summary of proposed fees is shown in Table A-1 and the fee schedule and breakdown is included as Exhibit 8. V. CLARIFICATIONS ANO EXCLUSIONS A. It is assumed that improvements will be confined within the existing property and no work will be done outside of the plant fence, including modification of the outfall or discharge piping. B. Engineer understands that existing stormwater detention will be adequate for proposed improvements, so no analysis of runoff will be required. C. Based on infrequency of odor complaints, additional odor control systems will not be examined in the PER. D. Wastewater Master Planning effort assumes that the existing model is dry and wet weather calibrated and lift station/facilities operations are accurate to existing operations. 4rdurra roup A-11 Exhibit A / Detailed Scope of Services TABLE A-1 AGREEMENT BETWEEN ENGINEER AND OWNER FOR PROFESSIONAL SERVICES FOR CITY OF PEARLAND PRELIMINARY ENGINEERING REPORT AND ADDITIONAL SERVICES JOHN HARGROVE WATER RECLAMATION FACILITY EXPANSION AND IMPROVEMENTS BASIC AND ADDITIONAL SERVICES FEES TASK NO. TASK DESCRIPTION LUMP SUM AMOUNT Basic Services I. Preliminary Engineering Report A. Meetings and Documentation $35,000 B. Wastewater Demand Model Updates $33,000 C. Draft Preliminary Engineering Report $234,000 Subtotal Basic Services (LS) $302,000 II. Final Preliminary Engineering Report (HNE) $20,000 III. Additional Services A. Surveying (NTE) $30,000 B. Geotechnical (NTE) $40,000 C. TPDES Permit & Reuse Notification (HNE) $36,000 D Texas Water Development Board (TWDB) Funding Assistance (HNE) $21,000 E. TWDB NEPA Compliance Assistance (HNE) $26,000 Subtotal Additional Services $153,000 Total Contract Value $475,000 LS — Lump Sum HNE — Hourly Not to Exceed NTE — Not to Exceed 4rdurra r up A-12 Exhibit A / Detailed Scope of Services TABLE A-2 AGREEMENT BETWEEN ENGINEER AND OWNER FOR PROFESSIONAL SERVICES FOR CITY OF PEARLAND PRELIMINARY ENGINEERING REPORT AND ADDITIONAL SERVICES JOHN HARGROVE WATER RECLAMATION FACILITY EXPANSION AND IMPROVEMENTS HOURLY LABOR RATES LABOR CATEGORY Hourly Rate Principal/Sr. Proj. Manager $225 Sr. Tech Specialist (QA/QC) $225 Engineer 7 $190 Engineer 5/6 $175 Engineer 3/4 $160 Engineer 1/2 $145 Senior Designer/Drafter $135 Drafter $120 Sr. GIS Technician $120 GIS Technician $100 Administrative/Accounting $90 41ro rdurrra A-13 1 GEOTEST ENGINEERING, INC. Cit-atechnkal Engineers & Manvinls Testing 5600 Biotin Dove Mr. Jeffrey S. Peters, P.E., BCEE Principal Engineer Ardurra Group 5851 San Felipe Street, Ste 425 Houston, Texas 77057 I i0uston. Texas 77036 Re: Proposal for Geotechnical Investigation Pearland-John Hargrove Water Reclamation Facility Expansion Pea rland, Texas Dear Mr. Peters: Telephow!. (713; 265-0588 Fax: 1-713) 2662977 Proposal No. 1140370399 November 16, 2015 As per your request, Geotest Engineering, Inc. (Geotest) is pleased to submit this revised proposal for the Pearland-John Hargrove Water Reclamation Facility Expansion in Pearland, Texas. The proposed improvements include the following: • new electrical building, approximately 12' x 45' plan area; • new SBR structure (common wall with the existing), approximately 100' x 120' and existing 3 feet below grade; • new filter structure approximately 30' x 80' and 3 feet below existing grade; • new grit removal structure, 50' x 80', partially elevated structure (approximately 20 feet); • new generator pad approximately 15' x 50'; • new beltpress dewatering 2 -story building approximately 80' x 80'; • new operations 1 -story building 100'x 75'; and • two (2) new aerated sludge holding tanks, 30' x 95' each. It is our understanding that the project is in the preliminary staue and the structure location and sizes may alter during the design. Mr. Jeffrey S. Peters, P.E. Page 2 Purpose and Scope Proposal No. 1140370399 November 16, 2015 The purpose of this study is to explore the subsurface conditions at the proposed site and to develop geotechnical recommendations pertinent to the design and construction of the proposed improvements. The scope of services is based on the information provided to us on August 8, 2015 and August 27, 2015 and consists of the following tasks: • provide utilities clearance for new boring locations. It includes: • all Texas One Call referencing with street name and Key Map block number and • mark the borings location and coordinate with representative of utility companies as well as plant representatives to clear the marked boring location; • drill and sample: • two (2) 20 -foot; • two (2) 25 -foot; • eight (8) 40 -foot deep borings at various structure locations. • Convert three (3) borings into a piezometer for steady state long term water level measurements. The proposed boring/piezometer program is shown on Attachment No. 1. • perform laboratory tests on selected representative soil samples including consolidation tests to determine the engineering properties of the soils and to select design soil parameters; • perform engineering analyses with to develop geotechnical recommendations for the design and construction of the proposed structures; • perforni a limited review of existing fault maps to identify the presence of known active faults that may impact the project; and • prepare a geotechnical report. It is understood that the survey information of the poring will be provided by Ardurra Group. Mr. Jeffrey S. Peters, P.E. Proposal No. 1140370399 Page 3 November 16, 2015 Project Schedule We should be able to start the field work within two (2) weeks after receiving your written authorization. The field work will be completed in about three (3) weeks, barring bad weather. The laboratory tests will be completed in about six (6) weeks. The geotechnical investigation report, which will include field and laboratory data and design recommendations, will be submitted in about fifteen (15) weeks after receiving the written authorization. Cost Based on the scope of work outlined above, the cost of the field investigation, laboratory testing, engineering analyses, and a final report will be a lump sum of $39,996.00. The cost breakdown is given on Attachment No. 2. We appreciate the opportunity to propose on this project. We hope this proposal meets your approval. Please sign one copy of this letter in the space below and return it to us along with your purchase order. If you have any questions, please contact us. Very truly yours, CEOTEST ENGINEERING, INC. Naresh Kolli, P.E. Assistant Project Manager Mohan Ballagere, P.E. Vice President MB\NK\ego Copies Submitted: (1) Attachment No. 1 — Proposed Boring:Picrometer Program Attachment No. 2 -- Cost Breakdown I'('3s (;cotcchn iczl Propook 40370399R I X)( ACCEPTED BY: PRINTED NAME: TITLE: DATE: Geotest Engineering, Inc. Geotechnical Investigation Pearland - John Hargrove Water Reclamation Facility Expansion Pearland, Texas ATTACHMENT NO. 1 PROPOSED BORING/PIEZOMETER PROGRAM Proposal No. 1140370399 Item No. Facility/Structure Borings Piezometeres Quantity (number) Depth (feet) Footage (feet) Quantity (number) Depth (feet) Footage (feet) 1 New Electrical Building (12'x45') 1 20 20 2 New SBR Structures (Common Wall with Existing) (100'x120') 2 40 80 1 40 40 3 New Filter Structure (30'x80') 1 40 40 4 New Grit Removal Structure (50'x80') 1 40 40 1 40 40 5 New Generator Pad (15x50') 1 20 20 6 New Belt Press Dewatering Bldg - 2 Story (80'x80') 2 40 80 7 New operations Building - 1 Story 100'x75' 2 25 50 8 New Aerated Sludge Holding Tanks - 30'x95' each 2 40 80 1 40 40 12 410 3 120 PC38�GEOTECHNICAL\PROPOSALS`.40370399R_ Budgetary Cost.xls\BoringProgram Page 1 of 1 Geotechnical Investigation Pearland - John Hargrove Water Reclamation Facility Expansion Pearland, Texas Geotest Engineering, Inc. ATTACHMENT NO. 2 COST BREAKDOWN Proposal No. 1140370399 OUAN'l'ITY UNIT RA'Z'E COST Field Investigation Truck Mounted Drilling Rig, Water Truck, Crew 1 LS S300.00 $300.00 Drilling and Continuous Sampling, from 0 to 20 ft 200 ft. S19.00 53,800.00 Drilling and Intermittent Sampling, from 20 to 50 ft 180 ft. 517.00 $3,060.00 Drilling and Intermittent Sampling, from 50 to 100 ft 30 ft. S20.00 $600.00 Surcharge for Buggy 410 11. 57.00 $2,870.00 Concrete Coring (Min Charge) 1 LS $300.00 $300.00 Marking Borings 7 hrs. $77.00 5539.00 Utility Clearance and Field Coordination for Boring Locations 12 hrs. $77.00 $924.00 Cement Bentonite Grout 290 ft. $7.00 $2,030.00 Piezometer Installation 120 ft. $25.00 $3,000.00 Water Level Readings in piezometer (24 hr and 30 day) 8 hrs. $77.00 5616.00 Vehicle Charge for Water Level Readings 20 hrs. 58.00 $160.00 Abandonment of Piezometer (wash boring S8 t grouting $5) 120 ft. $14.00 $1,680.00 Subtotal: 519,879.00 Laboratory Tests Liquid and Plastic Limits Percent Passing No. 200 Sieve Sieve Analysis through No. 200 Sieve Moisture Content Unconsolidated Undrained Compressive Strength Specific Gravity Consolidation (one cycle) Consolidation- Additional Increments Engineering Services/Geotechnical Report Sr. Project Manager, Principal Sr. Engineer, Project Manager Project Engineer Support Personnel, Word Processing 41 ea. $57.00 $2,337.00 41 ea. $44.00 $1,804.00 12 ea. $53.00 $636.00 110 ea. $8.00 S880.00 41 ca. $58.00 $2,378.00 2 ea. $51.00 S102.00 2 ca. $310.00 S620.00 I6 ea. $44.00 S704.00 Subtotal: $9,461.00 9 hrs. $173.00 $1,557.00 27 hrs. $137.00 $3,699.00 50 hrs. $96.00 $4,752.00 14 hrs. $48.00 S648.00 Subtotal: S10,656.00 Total S39,996.00 PC38'GEOTECHNICAL'PROPOSALS'•.403703g R..Racpc.!:,,, Cost xis•.Cost Page 1 of 1