R-2015-159 2015-09-14RESOLUTION NO. R2015-159
A Resolution of The City Council of the City of Pearland, Texas,
authorizing the City Manager or his designee to participate in an
interlocal cooperative pricing arrangement with the Texas BuyBoard
for the purchase and installation of playground equipment at the
Shadow Creek Ranch Sports Complex, to Kopman, Inc., in the
amount of $148,598.70.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative
Texas BuyBoard for the purchase and installation of playground equipment at the Shadow
Creek Ranch Sports Complex. to Kopman, Inc., in the amount of $148,598.70.
Section 2. That the City Manager or his designee is hereby authorized to
participate in an interlocal cooperative pricing arrangement for the purchase and
installation of playground equipment at the Shadow Creek Ranch Sports Complex, to
Kopman, Inc., in the amount of $148,598.70.
PASSED, APPROVED and ADOPTED this the 14"' day of
September, A.D., 2015.
ATTEST:
NGL_
Y SE S� TARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
Resolution No. R2015-159
EXHIBIT "A"
KOMPANt
•.!COROCORD
SALES PROPOSAL
KOMPAN INC. ' 930 Broadway, Tacoma. WA 98402 ' Tel 1-888-579-8223 * Fax 1-888-579-8224 * www.kompan.com
KOMPAN is a proud supplier partner of
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U.S. COMMUNITIES
GOVERNHEN1 PURCHASING ALLIANCE
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Site Location:
Shadow Creek Ranch
TBD
Pearland. 77584
United States
400065
Invoice -to:
City of Pearland
4141 Bailey Rd.
Pearland, TX 77584
United States
400065
Qty. item No.
1 COR88630203
1 GXY916000-3417
1 GXY801421-3717
1 GXY801521-3717
1 ELE400021-3718
2 ELE400024-3717BL
1 ELE-CUSTOM
4 NAT202-0301
1 FRT -PA
1 CUSTOMINSTALL
3,464 DPCUSTOM
Description
U.S. Communities Contract #110171
EXPLORER DOME Green Ropes
Supernova Blue
Spica 1 In Ground -90cm
Spica 2 In Ground- 90cm
Blazer In Ground-90cm
Spinner Bowl, Blue In Ground
ELE-CUSTOM ELE4901162
BELLEVUE BENCH
Freight Middletown PA
Installation odf Kompan Equipment
Custom Pour In Place Surfacing
50% Color/ 50% Black
1300 SF @ 4.75"
Continued on page 2
Date
Expiration Date
Proposal No.
Project
Ship to State/Zip
Customer Service Representative
Sales Representative
Payment Terms
07/28/15
SP37542
Shadow Creek Ranch
TX 77584
JilSca
Shannon Lopez
TBD
Ship -to:
City of Pearland
4141 Bailey Rd.
Pearland, TX 77584
United States
Unit Price Retail Price Disc. % Net Price
54,340.00 54,340.00 25.00 40,755.00
7,590.00 7.590.00 25.00 5,692.50
2.180.00 2.180.00 25.00 1,635.00
2.180.00 2.180.00 25.00 1,635.00
4,270.00 4.270.00 25.00 3,202.50
1,000.00 2,000.00 25.00 1,500.00
18.203.00 18,203.00 25.00 13,652.25
1,250.00 5,000.00 25.00 3.750,00
4,052.00 4,052.00 4,052.00
23,941.00 23,941.00 5.00 22,743.95
13.00 45,032.00 10.00 40,528.80
139.147.00
Continued from page 1 139.147.00
2164 SF@2"
1 DP -STONE Compacted Stone 4" 3464 SF 6,420.00 6,420.00 10.00 5,778.00
1 DP -DISPOSAL Dumpster Fee 800.00 800.00 5.00 760.00
1 PERF. BOND Performance Bond Charge 2,913.70 2,913.70 2,913.70
Total 148,598.70
Comments:
This quote assumes direct delivery.
Charges for payment / performance bonding are not included. An appropriate amount will be added if applicable.
Charges for permits are not included. An appropriate amount will be added if applicable.
Terms for credit will be established upon approval.
A deposit may be required before order can be processed.
Please provide us with a copy of your tax-exempt certificate if applicable.
Customer is to provide level dirt site, free of underground obstacles.
Customer is responsible for removal of any existing equipment / obstacles prior to installation.
Customer is responsible to do all site work prior to installation.
The site should be as level as possible, and MUST have no more than a 1" (inch) in 10' (feet) slope
or change in elevation over the full length and width of the playground area.
Price assumes NO overhead (13'6" or lower) or underground (within 3'6" of surface) obstacles.
This proposal assumes that there is no Prevailing Wage requirement for this job.
Price for poured -in-place surfacing includes material, delivery and installation.
Price for poured -in-place surfacing does not include sub base preparation I or security for work performed.
Please allow 8-10 weeks for product delivery upon order placement.
Summary:
Retail Price Discount Net Price
Subtotal - KOMPAN Products 95,763.00 23,940.75 71,822.25
Subtotal - Other Products 0.00 0.00 0.00
Subtotal - Surfacing 51,452.00 5.145.20 46.306.80
Subtotal - Installation & Other Services 27,654.70 1,237.05 26,417.65
Subtotal - Freight 4,052.00 0.00 4,052.00
Subtotal 178,921.70 30,323.00 148,598.70
Estimated Tax Rate
(Applicable sales tax will be added unless a valid tax exemption certificate is
provided. This amount is only an estimate of your tax liability. i
0.00
Total 148,698.70
Your acceptance of this proposal constitutes a valid order request and
includes acceptance of terms and conditions contained within the Master
Argeement, which is hereby acknowledged. Acceptance of this proposal by
KOMPAN is acknowledged by issuance of an order confirmation by an
authorized KOMPAN representative. Pnces in this quotation are good for 60
days.
This proposal may be withdrawn if not accpeted by 09/14/15.
KOMPAN Produces are "Buy American" qualified, and compliant with the Buy
American Ad of 1933 and the "Buy American"provision of the ARRA of 2009.
lKOMPAN Authorized Signature:
Accepted By (signature):
Accepted By (please print).
Date:
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051 CODE ANALYSIS
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SHADOW CREEK RANCH
Propel
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Data: 07/14/15
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RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Memo
To: Clay Pearson, City Manager
From: Cara Davis, Project Manager
CC: Jon Branson, Deputy City Manager
Trent Epperson, Assistant City Manager
Skipper Jones, Assistant Projects Director
Michelle Graham, Parks Director
Date: May 28. 2015
RE: Sports Complex at Shadow Creek Ranch — Construction Update
5/28/2015
To: Mayor and City
Council members
Long-awaited progress
in the ground for s
Sports complex at
Shadow Creek Ranch.
Clay
This memo provides an update on the Sports Complex at Shadow Creek Ranch construction
project and planned activities. The last memo was dated February 19, 2015.
Construction Update
Detention pond excavation is almost complete. Driveway and parking lot paving is complete
with the exception of the driveway tie in at Trinity Bay. The City contracted with Reliable Traffic
Signal to relocate the power service for the traffic signal at Trinity Bay and Shadow Creek
Parkway. The pavilion has been erected and work will begin shorty on the restroom and
concession buildings. Coordination efforts continue with CenterPoint Energy to finalize the
design, agreements and schedule for site power. Power access location. overhead power
routing into the park and terminal pole/transformer pad location have been determined. City
Council recently granted an easement to Kinder Morgan for a new 3 inch gas pipeline adjacent
to the park along the Kingsley ROW. Related work will be coordinated with park construction.
MUSCO has installed precast concrete foundations and high mast sports lighting for softball
fields. Pedestrian lighting will be installed once walkways between fields and plazas have been
constructed.
Summary of activities:
• Detention pond excavation is 85% complete
• The metal building of the pavilion as well as the roof has been erected and installed.
• Paving for entrances from Kingsley and Shadow Creek Parkway as well as parking lot
paving is complete. Driveway connection to Shadow Creek Parkway has not been
installed.
• Sports lighting has been installed on the fields
• Electrician has begun installation of power conduit across the site.
11 Page.
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Three Month Look Ahead:
• Complete detention pond excavations.
• Electrical work at the pavilion and fields to continue
• Final grade fields and install sod/hydromulch.
• Complete stabilization and subgrade as well as driveway connection to Shadow Creek
Parkway entrance.
• Complete walkways and plaza's between fields.
• Complete traffic signal power switchover to the new service panel at Trinity Bay
intersection.
• Coordinate with Kinder Morgan pipeline installation along Kingsley Dr.
• Install bore under Kingsley for water service connection to service line on the east side
of Kingsley.
• Finalize agreements with Centerpoint Energy and install site power.
Schedule
The contract includes 300 calendar days for substantial completion with an additional 30 days to
achieve final completion. Our contract also allows for 40 Rain Days per year to be built into
each construction contract. The length of this contract allows for 36 rain days to be built into the
schedule, at which time days over this amount will be added to the contract time as an
extension. The 36 day threshold was reached on January 10, 2015. So far a total of 24 days
through the month of March have been approved and will be added to the contract via change
order. An additional nine (9) days are pending approval for the month of April.
Schedule:
Notice to Proceed with Construction
Original Anticipated Substantial Completion Date
Adjusted Anticipated Substantial Completion Date
Other Items of Interest
August 25, 2014
June 21. 2015 (300 calendar days)
July 15. 2015 (324 calendar days)
Due to funding issues, several items were removed from the original proposed contract to
include:
• Crushed Granite Trail
• Scoreboards
• Lawn Amphitheater
• Maintenance Building
• Volleyball Courts
• Playground
• Clear & Grub Ph II
• Crushed Stone Road
• Extra 1 -year Tree Maintenance
• Sub Concrete for Granite Trail.
Other items were modified or value engineered to reach the negotiated contract value. The
Boards for BCMUD's 1 and 26 offered the City $685,000 from each organization ( a total of
$1,370,000) to supplement the funding for water, sewer and drainage items related to
construction of the Park facilities. On November 10. 2014, Council approved entering into an
Interlocal Agreement with MUD's 1 and 26.
21
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
On May 1. 2015 the City received notice that TCEQ approved the BCMUD's to use these funds
to construct infrastructure for the park. A second Interlocal Agreement is scheduled to go before
Council on June 8, 2015 which will clarify the City's obligation regarding the use of the funds
and prioritizes the amenities to be added back into the project, including:
• Crushed granite trail around detention pond
• Clear and grubbing Ph 2 open space
• Playground
• Lawn Amphitheater
• Volleyball courts
• Maintenance Building
• 4th lighted softball field
• Scoreboards for softball fields.
The current construction contract is scheduled for substantial completion within the next three
months. The softball field. volleyball courts and clearing and grubbing may be change ordered
into the existing construction contract. Staff plan to re -package the lawn amphitheater.
maintenance building and crushed granite trail for new bids and separate contracts. The
Playground equipment, lighting for the softball field and the scoreboards will be procured via the
Buyboard as appropriate. Items installed under these separate contracts will not be complete at
the time of substantial completion of the current contract.
The City also applied for a $400,000 grant from Texas Parks and Wildlife in August 2014.
Multiple requests for additional information were received by the City from TPWD, and the
project was classified by the process as a Category 4, which includes projects with several
adverse impacts and/or unclear elements. The final disposition of the grant was that our request
was not approved.
Photos
31 Page
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Metal Building of Pavilion has been erected.
Pavilion as seen from east parking lot
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
High mast sports lighting as seen from east parking lot.
High mast sports lighting.
51 Page
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Pavilion and lighting as seen from near the Kinglsey entrance.
61 Page