R-2015-145 2015-08-24RESOLUTION NO. R2015-145
A Resolution of the City Council of the City of Pearland, Texas, awarding a unit price
contract for temporary personnel services to Lane Staffing as the primary vendor
and TEI Staffing as the secondary vendor, in the estimated amount of $70,000 for the
period of September 14, 2015 through September 13, 2016. It is additionally
requested that City Council ratify payments to date and staffing requirements
through September 11, 2015 to Meador Staffing for FY2015 in the approximate
amount of $76,000.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids for temporary personnel services have been
reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to Lane Staffing and TEI
Staffing, in the amount of $70,000.00, and ratifies payments to date and staffing
requirements through September 11, 2015 to Meador Staffing for FY 2015 in the
approximate amount of $76,000.
Section 3. The City Manager or his designee is hereby authorized to execute a
contract for the purchase of temporary personnel services.
PASSED, APPROVED and ADOPTED this the 24th day of August, A.D., 2015.
ATTEST:
NG LO
Y SEC TARY
APPROVED AS TO FORM:
QL
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
•
Bid No. 0415-43 Addendum 2
Title RFP - Temporary Staffing Services
Line Items
BID TABULATION
Staff Today Lane Corestaff
Inc. Staffing Services
RESOLUTION NO. R2015-145
Ask IT
Protouch Aita Consulting Consulting
TEI Staffing Staffing Services Inc.
Line Description UOM Unit
Unit
Unit
Unit
Unit
Unit
Unit
1
Accounting Clerk
Hourly
Rate
$15.35
$15.90
$19.04
$18.85
$21.75
$19.95
$28.18
2
Accountant I
Hourly
Rate
$19.58
$25.18
$27.20
$29.00
$29.70
$22.25
$33.44
3
GIS(Geographic Information
Systems) Technician
Hourly
Rate
$0.00
$22.53
$0.00
$26.10
$26.45
$35.35
$49.08
4
Programmer
Hourly
Rate
$0.00
$21.20
$42.50
$34.80
$35.65
$39.95
$38.20
5
Project Staff Coordinator
Hourly
Rate
$20.93
$21.20
$24.48
$21.75
$38.70
$41.25
$47.28
6
Administrative Legal Assistant
Hourly
Rate
$18.23
$22.53
$38.08
$24.65
$26.60
$29.75
$33.97
7
Clerical
Hourly
Rate
$14.18
$14.58
$16.32
$17.40
$22.00
$32.50
$22.82
8
Human Resources Assistant
Hourly
Rate
$16.88
$19.88
$23.12
$20.30
$23.00
$30.50
$28.08
9
Office Support Clerk
Hourly
Rate
$11.19
$15.90
$18.36
$15.95
$23.70
$30.50
$24.61
10
Receptionist
Hourly
Rate
$11.19
$15.90
$17.68
$15.95
$19.95
$31.25
$22.82
11
Laborer - General I
Hourly
Rate
$0.00
$14.58
$12.24
$17.05
$18.45
$0.00
$18.66
12
Laborer - General II
Hourly
Rate
$0.00
$13.20
$13.60
$20.15
$20.00
$0.00
$25.48
0415-43 RFP Temporary Staffing Services
EVALUATION FACTORS - SCORING AVERAGES
Evaluators: Terene Sudds-Johnson, Juaquina Dent, Donna Foster
Protouch
Staffing
Factors
Staff Today
Lane Staffing
Corestaff Services TEI Staffing
Ask IT
Aita Consulting Consulting
Rates (max 30 pts.)
0
30
30
23
0
0
0
Qualifications/Experience/Depth of
Contractors
Candidates (max 30 pts.)
0
30
0
30
0
0
0
References (max 30 pts.)
0
28
30
22
0
0
0
Proposal - thoroughness in addressing
2011 no laborer or
other govt
qualifications or
on references; 30+
medical
clerical salary
of rates for
Proposal Requirements and Response
IT.
agencies.
experience.
years experience.
staffing
too high.
others.
Format requirements as stated in specs
(max 20 pts.)
0
15
3
15
0
0
0
TOTALS
0
103
63
90
0
0
0
Per answer #7 on
Contractors
Questionnaire
doesn't have
adequate
equipment,
personnel and
expertise to
complete the
contract with no
Since 2007;
missing local
bidder form;
incorrect
Reference info
Didn't give enough
info on proposal
requirements.
Primarily IT
explanation. Since
listed. Works with
Provided no
Incomplete info
Focus on
No laborer;
and to high
2011 no laborer or
other govt
qualifications or
on references; 30+
medical
clerical salary
of rates for
Notes:
IT.
agencies.
experience.
years experience.
staffing
too high.
others.
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Resolution No. R2015-145
Exhibit "A"
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
IH. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
L Summary of Contract Terms.
Contractor:
Description of Services:
Contract Amount:
Effective Date:
Termination Date:
Renewal:
II. Signatures.
CITY OF
TEI Staffing
P.O. Box 1996
Alvin, TX 77512
Supply temporary staffing services as needed in accordance with
specifications of City of Pearland RFP #0415-43; City Council
Resolution #R2015-145.
Fixed unit cost per rate schedule attached, with an estimated total
expenditure not to exceed: $17,500.
Fiscal Year 2015 estimated spend: $674
Fiscal Year 2016 estimated spend: $16,826
(Note: Fiscal years run October 1 through September 30).
September 14, 2015
September 13, 2016
Two (2) one-year renewal options available, upon mutual agreement
of both parties.
By signing below, the parties agree to the terms of this Contract:
LAND*
v
Sig •r: by. Da
/City Ma
Assistant
Director
Program
ger
City Manager
Manager
11.1/
Io• 13
*Contract Signature Authority:
ate
•Ls -
Date:
/0-Q-i��
Program Manager -$5,999 or Tess
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as described
in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor
for the Services in accordance with the terms of this Contract, but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice, the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, including any damages or costs suffered by
either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, Toss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law. This provision does not affect the right of either party to this Contract who is
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and
a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in
or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written or
oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,
direct, or control the Contractor or Contractor's officers or employees in the means, methods, or
details of the work to be performed by Contractor under this Contract. The City and Contractor
agree that the work performed under this Contract is not inherently dangerous, that Contractor
will perform the work in a workmanlike manner, and that Contractor will take proper care and
precautions to insure the safety of Contractor's officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one -haft
of the mediator's fees.
J. Attomey's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attomey's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are
part of this Contract, except as follows: any provision contained in any of the Contractor's Additional
Contract Documents specified below that conflicts with a Contract provision not included in the
Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid #0415-43 shall be construed as additional contract
documents.
B. City's Additional Contract Documents:
1. City standard insurance requirements.
2. Scope of Services, Exhibit A.
Exhibit A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of providing temporary staffing services as needed for the City
of Pearland based on Bid #0415-43 and Contractor's response to the same, as listed below:
Line Description UOM QTY
Unit
1
Accounting Clerk
Hourly Rate
1
$18.85
2
Accountant I
Hourly Rate
1
$29.00
3
GIS(Geographic Information
Systems) Technician
Hourly Rate
1
$26.10
4
Programmer
Hourly Rate
1
$34.80
5
Project Staff Coordinator
Hourly Rate
1
$21.75
6
Administrative Legal
Assistant
Hourly Rate
1
$24.65
7
Clerical
Hourly Rate
1
$17.40
8
Human Resources Assistant
Hourly Rate
1
$20.30
9
Office Support Clerk
Hourly Rate
1
$15.95
10
Receptionist
Hourly Rate
1
$15.95
11
Laborer - General I
Hourly Rate
1
817.05
12
Laborer - General II
Hourly Rate
1
$20.15
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
Resolution No. R2015-145
Exhibit " A"
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City). and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
1. Summary of Contract Terms.
Contractor:
Description of Services:
Contract Amount:
Effective Date:
Termination Date:
Renewal:
LaneStaffing
2211 Norfolk Suite 150
Houston, TX 77098
11. Signatures. By signing below,
CITY OF PEA: • ND*
Supply temporary staffing services as needed in accordance with
specifications of City of Pearland RFP #0415-43; City Council
Resolution #R2015-145.
Fixed unit cost per rate schedule attached. with an estimated total
expenditure not to exceed: S52,500.
Fiscal Year 2015 estimated spend: $2,019
Fiscal Year 2016 estimated spend: $50,481
(Note: Fiscal years run October 1 through September 30).
September 14, 2015
September 13, 2016
Two (2) one-year renewal options available, upon mutual agreement
of both parties.
the parties agree to the term . . Contract:
(U s
Date Titl d (:hie[ ExcculivT (01liccr
Purc
Sired by: a : te: 0 -
X City M : nager
Assistant City Manager
Director
Program Manager
*Contract Signature Authority:
Program Manager 45,999 or Tess
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
A Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as described
in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor
for the Services in accordance with the terms of this Contract. but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code
C Termination Provisions
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice, the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, includ,ng any damages or costs suffered by
either party
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, Toss. or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, loss. or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law This provision does not affect the right of either party to this Contract who is
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this Contract as a third -party defendant as allowed by law.
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as described
in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services
provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor
for the Services in accordance with the terms of this Contract, but all payments to be made by
the City to Contractor, including the time of payment and the payment of interest on overdue
amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate
this Contract during its term at any time for the City's own convenience where the
Contractor is not in default by giving written notice to Contractor. If the City terminates
this Contract under this paragraph, the City will pay the Contractor for all services
rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party
alleging the default will give the other party notice of the default in writing citing the
terms of the Contract that have been breached and what action the defaulting party
must take to cure the default. If the party in default fails to cure the default as specified
in the notice, the party giving the notice of default may terminate this Contract by written
notice to the other party, specifying the date of termination. Termination of this Contract
under this paragraph does not affect the right of either party to seek remedies for
breach of the Contract as allowed by law, including any damages or costs suffered by
either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal
year in which it becomes effective or provides for the City to make any payment during
any of the City's fiscal years following the City's fiscal year in which this Contract
becomes effective and the City fails to appropriate funds to make any required Contract
payment for that successive fiscal year and there are no funds from the City's sale of
debt instruments to make the required payment, then this Contract automatically
terminates at the beginning of the first day of the City's successive fiscal year of the
Contract for which the City has not appropriated funds or otherwise provided for funds
to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, Toss, or costs arising from the performance of this Contract or that
provides for contractual indemnity by one party to the other party to this Contract is not
applicable or effective under this Contract. Except where an Additional Contract Document
provided by the City provides otherwise, each party to this Contract is responsible for defending
against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising
from that party's negligent acts or omissions in the performance of this Contract in accordance
with applicable law. This provision does not affect the right of either party to this Contract who is
sued by a third party for acts or omissions arising from this Contract to bring in the other party to
this Contract as a third -party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent
of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and
a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in
or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations, or contracts, either written or
oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,
direct, or control the Contractor or Contractor's officers or employees in the means, methods, or
details of the work to be performed by Contractor under this Contract. The City and Contractor
agree that the work performed under this Contract is not inherently dangerous, that Contractor
will perform the work in a workmanlike manner, and that Contractor will take proper care and
precautions to insure the safety of Contractor's officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party
disputes any matter relating to this Contract, the parties agree to try in good faith, before
bringing any legal action, to settle the dispute by submitting the matter to mediation before a
third party who will be selected by agreement of the parties. The parties will each pay one -haft
of the mediator's fees.
J. Attomey's Fees. Should either party to this Contract bring suit against the other party for
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attomey's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are
part of this Contract, except as follows: any provision contained in any of the Contractor's Additional
Contract Documents specified below that conflicts with a Contract provision not included in the
Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to Bid #0415-43 shall be construed as additional contract
documents.
B. City's Additional Contract Documents:
1. City standard insurance requirements.
2. Scope of Services, Exhibit A.
Exhibit A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services provided shall consist of providing temporary staffing services as needed for the City
of Pearland based on Bid #0415-43 and Contractor's response to the same, as listed below:
Line Description UOM QTY
Unit
1
Accounting Clerk
Hourly Rate
1
$18.85
2
Accountant I
Hourly Rate
1
$29.00
3
GIS(Geographic Information
Systems) Technician
Hourly Rate
1
$26.10
4
Programmer
Hourly Rate
1
$34.80
5
Project Staff Coordinator
Hourly Rate
1
$21.75
6
Administrative Legal
Assistant
Hourly Rate
1
$24.65
7
Clerical
Hourly Rate
1
$17.40
8
Human Resources Assistant
Hourly Rate
1
$20.30
9
Office Support Clerk
Hourly Rate
1
$15.95
10
Receptionist
Hourly Rate
1
$15.95
11
Laborer - General I
Hourly Rate
1
817.05
12
Laborer - General II
Hourly Rate
1
$20.15