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R-2015-083 2015-05-18Resolution No. R2015-83 A Resolution of the City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to enter into an Election Services Agreement and Contract with Brazoria County. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain election services agreement by and between the City of Pearland and Brazoria County, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an election services agreement with Brazoria County. PASSED, APPROVED and ADOPTED this the 18th day of May, A.D., 2015. ATTEST: APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR 0„,.11,1„ THE STATE OF TEXAS COUNTY OF BRAZORIA Resolution No. R2015-83 Exhibit "A" JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT by and between CITY OF PEARLAND , acting by and through the governing body of hereinafter referred to as "Political Subdivision", and Joyce Hudman, County Clerk of Brazoria County, Texas, hereinafter referred to as "County Clerk", and by authority of section 31.092(a), Texas Election Code, for the conduct and supervision of the Political Subdivisions election to be held on JUNE 13, 2015. RECITALS Political Subdivision is holding a Municipal Election (at the expense of Political Subdivision) on JUNE 13, 2015. The County owns an electronic voting system, the Hart InterCivic eSlate Voting System (Version 6.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The County Clerk of Brazoria County shall coordinate, supervise, and handle all aspects of administering the Election as provided in this agreement. Political Subdivision agrees to pay Brazoria County for equipment, supplies, services, and administrative costs as provided in this agreement. The County Clerk shall serve as the administrator for the Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision. II. LEGAL DOCUMENTS Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or Political Subdivision's governing body, charter, or ordinances. With reference to publications, the "Political Subdivision" will publish the "Notice of Election "and the "Notice of Test of Automatic Tabulating Equipment", 1 Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk's Election Department. It is currently unclear whether the preclearance section of the Voting Rights Act of 1965, as amended, applies and whether preclearance is required. If it is determined that preclearance is required, the County Clerk's Election Department, with the assistance of the Brazoria County District Attorney's Office, shall prepare a submission to the United States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting Rights Act of 1965, as amended. If preclearance is required, each Political Subdivision shall provide necessary documentation for preclearance and this submission to the Department of Justice shall be made on behalf of all political subdivisions participating in joint elections on MAY 9, 2015 . III. STATUTORY COMPLIANCE Political subdivisions shall follow all applicable State and Federal laws related to Elections including but not limited to Sec. 52.072 of the Election Code, which states, "a proposition on the ballot shall be printed on the ballot in the form of a single statement". Failure to do so may prohibit the political subdivision's participation in a Joint Election. IV. VOTING LOCATIONS The County Clerk's Election Office shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by the county. The proposed voting locations are listed in Attachment A of this agreement. In the event a voting location is not available, the Elections Department will arrange for use of an alternate location with the approval of the Political Subdivision. Any changes in voting location from those that were used in the MAY 9, 2015 COUNTYWIDE JOINT elections will be posted by the County Clerk's Election Office. V. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Brazoria County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. The County Clerk shall make emergency appointments of election officials if necessary. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). The Elections Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. 2 The County Clerk shall arrange for the training and compensation of all election judges and clerks. The Elections Department shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge will receive compensation at an hourly rate of $12.00. Each election clerk will receive compensation at an hourly rate of $10.00. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks will receive $30.00 for attending training. It is agreed by all parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are temporary part-time employees subject only to those benefits available to such employees. VI. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Department shall arrange for all election supplies and voting equipment including, but not limited to official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. If special maps are needed for a particular Political Subdivision, the Election Department will order the maps and pass that charge on to that particular Political Subdivision. Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). This list shall be delivered to the Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. VII. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk's permanent county employees as 3 deputy early voting clerks. The participating authorities further agree that each Early Voting Location will have an "Officer in Charge" that will receive compensation at an hourly rate of $12.00. The clerks at each location will receive compensation at an hourly rate of $10.00. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations. As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the Elections Department for processing. The Elections Department shall, upon request, provide the Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election. VIII. EARLY VOTING BALLOT BOARD Political Subdivision shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Election. The Presiding Judge, with the assistance of the Elections Department, shall appoint two or more additional members to constitute the EVBB. The Elections Department shall determine the number of EVBB members required to efficiently process the early voting ballots. IX. CENTRAL COUNTING STATION AND ELECTION RETURNS The County Clerk shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Alternate Counting Station Manager: Tabulation Supervisor: Alternate Tabulation Supervisor: Presiding Judge: Alternate Presiding Judge: Janice Evans Brandy Pena Young Lorfing Susan Cunningham Brenda Riggs Amanda Little The Elections Department will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections. 4 The Elections Department shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. The Elections Department shall submit all Political Subdivision's precinct by precinct returns to the Texas Secretary of State's Office electronically. The Elections Department shall post all election night results to our website on election night. http://www. Brazoriacountyvotes.com. X. ELECTION EXPENSES AND ALLOCATION OF COSTS All expenses for early voting and election day will be paid by City of Pearland. It is agreed that the normal rental rate charged for the County's voting equipment used on election day shall be charged. Costs for Early Voting by Personal Appearance will be paid by City of Pearland.. Xl. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Political Subdivision may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by Brazoria County on behalf of Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses. XII. RECORDS OF THE ELECTION The County Clerk is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The Elections Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed 5 with the participating authority. XIII. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the County Clerk, and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Department agrees to provide advisory services to the District as necessary to conduct a proper recount and cost of the recount depends on the size of the election and number of precincts to be recounted. XIV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, that other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro -rata share to be paid to the County by the participating authorities. 2. The County clerk shall file copies of this document with the Brazoria County Treasurer and the Brazoria County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. In the event that legal action is filed contesting Political Subdivision's election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary. 4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted. 6. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas. 7. In the event of one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6 8. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 10. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XV. COST ESTIMATES AND DEPOSIT OF FUNDS It is estimated that Political Subdivision's obligation under the terms of this agreement shall be DETERMINED AFTER THE ELECTION. Political Subdivision agrees to pay to Brazoria County a deposit of $12,000.00 . This deposit will be due by May 26, 2015. The exact amount of the Political Subdivision's obligation under the terms of this agreement shall be calculated after the JUNE 13, 2015 election and if the amount of the Political Subdivision's obligation exceeds the amount deposited, the Political Subdivision shall pay to Brazoria County the balance due within thirty (30) days after receipt of the final invoice from the County Clerk's Election Department. However, if the amount of the Political Subdivision's obligation is less than the amount deposited, Brazoria County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated. IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties hereto as follows, to -wit: (1) It has on the E k day of , 2015 been executed on behalf of Brazoria County by the County Judge or the Cou y Clerk pursuant to the Texas Election Code so authorizing; (2) It has on the I $' day of IM a. , 2015 been executed on behalf of the Political Subdivision by its Presiding Officer or ahorized representative, pursuant to an action of the Political Subdivision so authorizing; ATTEST: • By BRAZORIA COUNTY By 1 Q Joyce Hudman, County Clerk POLITIC a SUB P SION '*/ esiding •fficer or Authorized Representative CITY OF PEARLAND Clay J. Peal/on. City Manager 7 June 13, 2015 ELECTIONS ESTIMATED COST FOR CITY OF PEARLAND CHARGE Programming $300.00 Tabulations $150.00 Estimated Overtime $0.00 Subtotal $450.00 Election Service Fee (10%) $45.00 Subtotal for Other Charges $495.00 $495.00 Pct. Number Pct. Cost Pct.12 $1,774.30 Pct. 13 $1,774.30 Pct. 29 $1,774.30 Pct. 46 $1,774.30 Pct. 52 $1,774.30 Pct. 67 $1,774.30 Early Voting East Pearland $4,449.50 Shadowcreek $4,449.50 West Pearland $4,449.50 Total for Voting Locations $23,994.30 $23,994.30 Total for Early Voting TOTAL COST $24,489.30 Down Payment Due $12,000.00 Brazoria County Elections Contract Worksheet - June 13, 2015 Early Voting - East Pearland Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 #VALUE! eSlates-DAU (Disabled Access Units) 1 150.00 150.00 #VALUE! eSlates 4 125.00 500.00 #VALUE! Computers 2 50.00 100.00 #VALUE! Election Judge 1 1,135.00 1,135.00 #VALUE! Election Clerks 2 930.00 1,860.00 #VALUE! Delivery & pickup of equipment, per location 1 25.00 25.00 #VALUE! Labor for Delivery 1 75.00 75.00 #VALUE! Supply Packets 1 75.00 75.00 #VALUE! Worksheet Total Expense $4,045.00 #VALUE! Worksheet Total Expense $4,045.00 #VALUE! Election Service Fee (10% of Total Expense) $404.50 #VALUE! Election Total Cost $4,449.50 #VALUE! A Brazoria County Elections Contract Worksheet - June 13, 2015 Early Voting - West Pearland Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 #VALUE! eSlates-DAU (Disabled Access Units) 1 150.00 150.00 #VALUE! eSlates 4 125.00 500.00 #VALUE! Computers 2 50.00 100.00 #VALUE! Election Judge 1 1,135.00 1,135.00 #VALUE! Election Clerks 2 930.00 1.860.00 #VALUE! Delivery & pickup of equipment, per location 1 25.00 25.00 #VALUE! Labor for Delivery 1 75.00 75.00 #VALUE! Supply Packets 1 50.00 75.00 #VALUE! Worksheet Total Expense $4,045.00 #VALUE! $4,045.00 Worksheet Total Expense #VALUEI Election Service Fee (10% of Total Expense) $404.50 #VALUE! #VALUE! Election Total Cost $4,449.50 Brazoria County Elections Contract Worksheet - June 13, 2015 Early Voting - Shadow Creek-Pearland Westside Library Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 #VALUEI eSlates-DAU (Disabled Access Units) 1 150.00 150.00 #VALUE! eSlates 4 125.00 500.00 #VALUE! Computers 2 50.00 100.00 #VALUE! Election Judge 1 1,135.00 1,135 00 #VALUE! Election Clerks 2 930.00 1,860 00 #VALUE' Delivery & pickup of equipment, per location 1 25.00 25.00 #VALUE! Labor for Delivery 1 75.00 75.00 #VALUE! Supply Packets 1 50.00 75.00 #VALUE! Worksheet Total Expense $4,045.00 #VALUE! Worksheet Total Expense $4,045.00 #VALUEI Election Service Fee (10% of Total Expense) $404.5-61 #VALUEI Election Total Cost $4,449.50' #VALUEI • Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 12 - Drainage District #4 Bldg. Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge 1 223.00 223.00 1.00 $223.00 Election Clerks 2 170.00 340.00 1.00 $340.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,613.00 $1,613.00 Worksheet Total Expense 51 ,613.00 Election Service Fee (10% of Total Expense) $161.30 Election Total Cost $1.774.30 Voting at this location: # Political Subdivisions 1 City of Pearland Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 13 - Tumor College & Career High School Election Costs I Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 *125.00 eSlates-DAU (Disabled Access Units) 1 150.00 125.00 150.00 1.00 $150.00 eSlates 4 500.00 1.00 $500.00 --_ Computers 2 50.00 100.00 1.00 *100.00 Election Judge 1 223.00 223.00 1.00 *223.00 Election Clerks 2 170.00 340.00 1.00 *340.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 *25.00 Labor for Delivery 1 75.00 75.00 1.00 *75.00 Supply Packets - 1 75.00 75.00 1.00 *75.00 Worksheet Total Expense $1,613.00 *1,613.00 Worksheet Total Expense *1,613.00 Election Service Fee (10% of Total ExpenseL *161.30 *1,774.30 Election Total Cost Voting at this location: ft Political Subdivisions 3 City of Pearland a Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 29 - Westside Event Center Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge 1 223.00 223.00 1.00 $223.00 Election Clerks 2 170.00 340.00 1.00 $340.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,613.00 $1,613.00 Worksheet Total Expense $1.613.00 Election Service Fee (10% of Total Expense) 5161.30 Election Total Cost 51,774.30 Voting at this location # Political Subdivisions 1 City of Pearland Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 46 - Pearland Community Center Election Costs Units Cost Per Unit Estimated Polit cal Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1 00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 S150.00 eSlates 4 125.00 500.00 1.00 S500.00 Computers 2 50.00 100.00 1.00 5100.00 Election Judge 223 00 223.00 1.00 S223.00 Election Clerks 2 170.00 340.00 1.00 5340.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 525.00 Labor for Delivery 1 75.00 75.00 1.00 575.00 Supply Packets 1 75.00 75.00 1.00 575.00 Worksheet Total Expense 51,613.00 $1,613.00 Worksheet Total Expense 51,613.00 Election Service Fee (10% of Total Expense) $161.30 Election Total Cost 51,774.30 Voting at this location: # Political Subdivisions 1 City of Pearland Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 52 - Fellowship Bible Church Election Costs Units Cost Per Unit Estimated Political Sud Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 5125 00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge 1 223.00 223.00 1.00 $223.00 Election Clerks 2 170.00 340.00 1.00 $340.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,613.00 $1,613.00 Worksheet Total Expense $1,613.00 Election Service Fee (10% of Total Expense) $161.30 Election Total Cost $1,774.30 Voting at this location # Political Subdivisions 1 City of Pearland Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 67 - Pearland Westside Library Units Cost Per Unit Estimated Political Sud Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 5150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge 1 223.00 223.00 1.00 5223.00 Election Clerks 2 170.00 340.00 1.00 5340.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 525.00 Labor for Delivery 1 75-00 75.00 1.00 575.00 Supply Packets 1 75.00 75.00 1.00 575.00 Worksheet Total Expense 51,613.00 51,613.00 Worksheet Total Expense $1,613.00 Election Service Fee (10% of Total Expense) $161.30 Election Total Cost $1,774.30 Voting at this location. # Political Subdivisions 1 City of Pearland Attention: Janice Evans Elections Director City of Pearland PO Box 2719 Pearland, Texas 77588-2719 Phone (281) 652-1600 CHECK NO. 231039 DATE INVOICE DESCRIPTION AMOUNT 06/22/2015 6028698 ELECTIONS $***23560.28 Joyce Hudman, County Clerk 111 E. Locust, Ste. 200 Attn.: Janice Evans Angleton, Texas 77575-4654 JOYCE HUDMAN, COUNTY CLERK 2509 TOTAL *****23560.28 THIS CHECK IS VOID WITHOUT A COLORED BORDER AND BACKGROUND PLUS A KNIGHT&FINGERPRINT WATERMARK ON THE BACK•HOLD AT ANGLE TO VIEW � �`+"` City of Pearland Wells Fargo Bank -,� PO Box 2719 Pearland,Texas PEARL AND Texas 77588-2719 37-65/1119 i . Phone(281)652-1600 E,` • VENDOR NUMBER DATE CHECK NUMBER NET AMOUNT 2509 7/15/2015 231039 ******23 , 560 .28 PAY TO THE ORDER OF***Twenty-Three Thousand Five Hundred Sixty and 28/100 Dollars*** VOID AFTER 90 DAYS 2 :. OIL � �\G A //..z.4.4_____ JOYCE HUDMAN, COUNTY CLERK i. � , 111 E. LOCUST SUITE 200 ANGLETON TX 77515-4654 00000 23 L03911' 1: I. L L9006591: 20 L01, L950511' OF r% GINA FERGUSON -��~h� BRAZORIA COUNTY I 1 l E.Locust,Ste.200 Chief Deputy ��A' �� >ry Angleton,TX 77 B r.s OF JOYCE HUDMAN . - LOZ (IN COUNTY CLERK www.brazoriacountyclerk.net June 22, 2014 () ;(111 OV\ Bill to: Attn: Young Lorfing, City of Pearland 3519 Liberty Drive Pearland, Texas 77581 Amount Due: $23,560.28 Due Date: July 22, 2015 Make check payable to: JOYCE HUDMAN, COUNTY CLERK - c (., 0— to Also please reference "ELECTIONS" ON YOUR CHECK, please! Election Expenses 010-1050-555.15-00 Angleton —979-864-1373 Brazosport—979-288-1373 North County —281-756-1373 COMPARISON OF COST OF MAY ELECTION IN 2013, 2014 AND 2015 POLITICAL SUBDIVISION 2013 Final Cost 2014 Final Cost 2015 Final Cost Alvin ISD $12,036.53 $10,938.25 Angleton ISD $7,764.47 $13,694.78 Brazosport ISD $3,177.72 $4,076.51 Columbia-Brazoria ISD $4,465.90 Danbury ISD $1,746.59 Pearland ISD $11,693.26 $11,430.68 $19,450.21 Sweeny ISD $1,818.97 $2,278.94 $4,646.98 Alvin City $3,991.94 $3,836.15 $9,470.56 Angleton City $2,770.68 $2,919.55 $5,217.47 Bailey's Prairie $1,490.78 Brazoria $2,819.26 Brookside Village $1,572.89 Clute $4,703.34 $3,096.40 $3,600.59 Danbury City $1,312.07 $1,152.20 $1,858.52 Freeport $2,372.03 $3,370.03 $3,672.69 Iowa Colony Crime Iowa Colony City $2,734.12 Lake Jackson $3,110.96 $3,547.43 $7,824.91 Manvel $1,336.17 $2,221.95 $2,495.80 Pearland City $11,737.57 $12,078.21 $21,415.66 City of Oyster Creek $ r, Quintana $1,655.27 $1,976.65 $2,170.37 Richwood $1,189.05 $1,332.23 $1,903.95 Richwood Crime $1,332.23 Surfside Beach $1,283.10 $1,284.57 $1,662.16 Sweeny City $1,145.88 $1,334.25 $2,253.49 Sweeny Hospital Dist $1,818.97 $2,278.94 Port Freeport $18,688.70 WBC Drainage Dist. #11 $2,807.78 Brazoria Co. DD#8 $1,838.81 Brazoria Co. DD#5 $2,401.26 Braz Co ESD#2 $6,666.31 $8,694.61 Braz Co ESD#3 $11,475.16 Alvin Community College $11,039.25 Braz. Co. Groundwater $10,034.57 Varner Creek UT Dist $1,589.97 $112,748.14 $118,426.05 $108,464.41 Total Highlighted $6O; 88 3 4O Notice that in 2015, eight political subdivisions that held elections in 2013 did not hold an election. Those eight political subdivisions paid $60,808.88 of the total cost. Notice that in 2015,twelve political subdivisions that held elections in 2014 did not hold an election. Those twelve political subdivisions paid $56,52.40 of the total cost. THIS IS THE REASON THAT EVERYONE PAID MORE FOR THEIR ELECTIONS THIS YEAR. HOPE THIS HELPS YOU UNDERSTAND THE INCREASE IN COST. STATE OF TEXAS COUNTY OF BRAZORIA Personally appeared before the undersigned,a Notary Public within and for said County and State. Buzz Crainer, Representative for Brenda Miller Fergerson, Publisher of the Pearland Journal, a newspaper of general circulation in the County of Brazoria,State of Texas. Who being duly sworn, states under oath that the report of Legal Notice, a true copy of Which is hereto annexed was published in said newspapers in its issue(s) of May 28, 2015. ublisher's Representative Sworn to and subscribed before me this 41 day of 0/ 2015. dilti2-1-d/ diat° Notary Publi Mycommission expires on ":p�"p��', p 114' IYN ZARATE :o` ep ofOry Public,State of Texas '„Y� My Commission Expires fip;› September 07, 2018 TO THE RESIDENT QUALIFIED VOTERS OF THE CITY OF PEARLAND,TEXAS AL RESIDENTE CALIFICADO A VOTAR EN LA CIUDAD DE PEARLAND,TEXAS Notice is hereby given that a Runoff Election will be held on Saturday, June 13, 2015. in the City of Pearland for the purpose of electing the foliowing officer for the City. Se da aviso que se Ilevara a cabo una Eleccion escorrentia el sabado, 13 de junio de 2015,en la ciudad de Pearland con el proposito de elegir a los siguientes oficiales. COUNCILMEMBER POSITION NUMBER TWO(2)FOR A THREE-YEAR TERM UN MIEMBRO DEL CONCILIO POSICION NUMERO DOS(2)PARA UN TERMINO DE TRES ANOS EARLY VOTING BY PERSONAL APPEARANCE LOCATIONS LOCALIDADES PARA VOTAR ADELANTADA EN PERSONA Pearland East Branch Location(Sitio):Tom Reid(Pearland)Library 3522 Liberty Dr.,Pearland Pearland West Branch Location(Sitio):Westside Event Center 2150 Country Place Pkwy.,Pearland Shadow Creek Branch Location(Sitio):Pearland Westside Library 2803 Business Center Dr.#101,Pearland PERSONAL APPEARANCE TIMES AND DATES FOR ABOVE LOCATIONS: FECHAS Y HORAS DE LA VOTACION ADELANTADA EN PERSONA: June 1-5 (1-5 de junio) 8 AM—5 PM June 6(6 de junio) 7AM—7 PM June 8-9(8-9 de junio) 7AM—7 PM EARLY VOTING BY MAIL:(VOTACION ADELANTADA POR CORREO): Applications for voting by mail must be received no later than the close of business(5 PM)on June 4,2015. Las solicitudes para boletas de votaciOn adelantada por correo deberan recibirse para el fin de las horas de negocio(5 PM)el 4 de junio de 2015. Applications should be mailed to: Las solicitudes para boletas que se votaran adelantada por correo deberan enviarse a: JOYCE HUDMAN,COUNTY CLERK 111 E LOCUST,SUITE 200 ANGLETON,TX 77515-4654 REASONS FOR BEING QUALIFIED TO VOTE BY MAIL: (CALIFICACIONES PARA VOTAR ADELANTADO POR CORREO:) 65 years of age or older;(Tiene 65 anos o mas) Disability: (Tiene incapacidad) Absence from the county on Election Day and during the Early Voting period (Ausencia del condado en el dia de eleccion y durante las fechas I y horas de votaciOn adelantada) Confinement in jail; (Encarcelado) ELECTION DAY VOTE CENTERS 7:00 A.M.—7:00 P.M. CENTROS PARA VOTAR EL WA DE LA ELECCION 7:00 A.M.—7:00 P.M. CITY Pct.# LOCATION Ciudad Pct.# Ubicacion de votaciOn Pearland 12(Sitio) Drainage District#4 Building 4813 W Broadway,Pearland Pearland 13(Sitio) Turner High School 4717 Bailey Rd,Pearland Pearland 29(Sitio) Westside Event Center 2150 Countryplace Pkwy,Pearland Pearland 46(Sitio) Tom Reid(Pearland)Library 3522 Liberty Dr,Pearland Pearland 52(Sitio) Fellowship Bible Church 1720 E Broadway,Pearland Pearland 67(Sitio) Pearland Westside Library 2803 Business Center Dr#101,Pearland Tom Reid,Mayor/Alcalde May 19,2015 Fechado este dia 19 de mayo del 2015. Brazoria County Elections Contract Worksheet - June 13, 2015 Early Voting -Shadow Creek-Pearland Westside Library FINAL Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 $150.00 eSlates 4 125.00 500.00 $500.00 Computers 2 50.00 100.00 $100.00 Election Judge and Clerks 1 2,873.00 2,873.00 $2,873.00 Delivery& pickup of equipment, per location 1 25.00 25.00 $25.00 Labor for Delivery 1 75.00 75.00 $75.00 Supply Packets 1 50.00 75.00 $75.00 Worksheet Total Expense $3,923.00 $3,923.00 Worksheet Total Expense $3,923.00 $3,923.00 Election Service Fee (10% of Total Expense) $392.30 $392.30 Election Total Cost $4,315.30 $4,315.30 June 13, 2015 JOINT ELECTIONS EARLY VOTING Pearland East $2,767.50 Pearland West $2,873.00 Shadow Creek $1,992.51 TOTAL $7,633.01 ELECTION DAY Pct. 12 $457.00 Pct. 13 $322.00 Pct. 29 $457.00 Pct. 46 $457.00 Pct. 52 $452.00 Pct. 67 $409.50 TOTAL $2,554.50 COUNTING STATION $0.00 L&A $0.00 ELECTION DAY $0.00 TOTAL $12,742.01 June 13, 2015 ELECTIONS FINAL COST FOR CITY OF PEARLAND CHARGE Programming $300.00 Tabulations $150.00 Estimated Overtime $0.00 Subtotal $450.00 Election Service Fee (10%) $45.00 Subtotal for Other Charges $495.00 $495.00 Pct. Number Pct. Cost Pct.12 $1,657.70 Pct. 13 $1,509.20 Pct. 29 $1,657.70 Pct. 46 $1,657.70 Pct. 52 $1,652.20 Pct. 67 $1,605.45 Early Voting East Pearland $4,199.25 Shadowcreek $4,315.30 West Pearland $4,285.40 Total for Voting Locations $22,539.90 $22,539.90 Total for Mail Ballots $525.38 TOTAL COST $23,560.28 Brazoria County Elections Contract Worksheet - June 13, 2015 Early Voting -West Pearland FINAL Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 $150.00 eSlates 4 125.00 500.00 $500.00 Computers 2 50.00 100.00 $100.00 Election Judge and Clerks 1 2,845.82 2,845.82 $2,842.82 Delivery & pickup of equipment, per location 1 25.00 25.00 $25.00 Labor for Delivery 1 75.00 75.00 $75.00 Supply Packets 1 50.00 75.00 $75.00 Worksheet Total Expense $3,895.82 $3,892.82 Worksheet Total Expense $3,895.82 $3,892.82 Election Service Fee (10% of Total Expense) $389.58 $389.28 Election Total Cost $4,285.40 $4,282.10 Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 46 -Pearland Community Center FINAL Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge and Clerks 1 457.00 457.00 1.00 $457.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,507.00 $1,507.00 Worksheet Total Expense $1,507.00 Election Service Fee (10% of Total Expense) $150.70 Election Total Cost $1,657.70 Voting at this location: # Political Subdivisions 1 City of Pearland JUNE 13, 2015 - CITY OF PEARLAND RUNOFF EARLY VOTING Pearland East $2,767.50 Pearland West $2,845.82 Shadow Creek $2,873.00 TOTAL $8,486.32 ELECTION DAY Pct. 12 $457.00 Pct. 13 $322.00 Pct. 29 $457.00 Pct. 46 $457.00 Pct. 52 $452.00 Pct. 67 $409.50 TOTAL $2,554.50 COUNTING STATION $0.00 L&A $0.00 ELECTION DAY $0.00 TOTAL $11,040.82 11040.82 JUNE 13, 2015 - PEARLAND CITY RUNOFF CALCULATION OF MAIL BALLOTS COST Mail Ballot Packet Cost Item Cost Per Unit Jacket Envelope $0.07 Mailer(self-seal) $0.09 Carrier Envelope (Yellow) $0.10 Ballot Envelope $0.06 Letter inserts - 7 pages copied @ .015 $0.11 Ballot Paper and Printing $0.20 Postage (bulk mail) $0.46 Total Cost per ballot mailed $1.09 Number of Ballots mailed for May 9, 2 482 Total Cost for Mail Ballots $525.38 Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 12 - Drainage District#4 Bldg. Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge and Clerks 1 457.00 457.00 1.00 $457.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,507.00 $1,507.00 Worksheet Total Expense $1,507.00 Election Service Fee (10% of Total Expense) $150.70 Election Total Cost $1,657.70 Voting at this location: # Political Subdivisions 1 City of Pearland Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 52 -Fellowship Bible Church FINAL Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge AND Clerks 1 452.00 452.00 1.00 $452.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,502.00 $1,502.00 Worksheet Total Expense $1,502.00 Election Service Fee (10% of Total Expense) $150.20 Election Total Cost $1,652.20 Voting at this location: # Political Subdivisions 1 City of Pearland Brazoria County Elections Contract Worksheet - June 13, 2015 Early Voting - East Pearland FINAL Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 $150.00 eSlates 4 125.00 500.00 $500.00 Computers 2 50.00 100.00 $100.00 Election Judge and Clerks 1 2,767.50 2,767.50 $2,767.50 Delivery & pickup of equipment, per location 1 25.00 25.00 $25.00 Labor for Delivery 1 75.00 75.00 $75.00 Supply Packets 1 75.00 75.00 $75.00 Worksheet Total Expense $3,817.50 $3,817.50 Worksheet Total Expense $3,817.50 $3,817.50 Election Service Fee (10% of Total Expense) $381.75 $381.75 Election Total Cost $4,199.25 $4,199.25 Brazoria County Elections Contract Worksheet - May 9, 2015 Precinct Number 13 -Turner College & Career High School FINAL Election Costs Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 ' $100.00 Election Judge and Clerks 1 322.00 322.00 1.00 $322.00 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,372.00 $1,372.00 Worksheet Total Expense $1,372.00 Election Service Fee (10% of Total Expense) $137.20 Election Total Cost $1,509.20 Voting at this location: # Political Subdivisions 3 City of Pearland Brazoria County Elections Contract Worksheet - June 13, 2015 Precinct Number 67 - Pearland Westside Library FINAL Units Cost Per Unit Estimated Political Sud. Actual Cost JBC's (Judge's Booth Controllers) 1 125.00 125.00 1.00 $125.00 eSlates-DAU (Disabled Access Units) 1 150.00 150.00 1.00 $150.00 eSlates 4 125.00 500.00 1.00 $500.00 Computers 2 50.00 100.00 1.00 $100.00 Election Judge and Clerks 1 409.50 409.50 1.00 $409.50 Delivery & pickup of equipment, per location 1 25.00 25.00 1.00 $25.00 Labor for Delivery 1 75.00 75.00 1.00 $75.00 Supply Packets 1 75.00 75.00 1.00 $75.00 Worksheet Total Expense $1,459.50 $1,459.50 Worksheet Total Expense $1,459.50 Election Service Fee (10% of Total Expense) $145.95 Election Total Cost $1,605.45 Voting at this location: # Political Subdivisions 1 City of Pearland • PAGE : 1 RECEIVING REPORT RECEIPT NO . : 406831 SHIP TO : P . O . NO . : 150683 CITY SECRETARY DATE : 7 / 14 / 1 VENDOR : JOYCE HUDMAN , COUNTY CLERK VENDOR NO . 2509 DELIVER BY SHIP VIA F . O . B . 9 / 30 / 15 DESTINATION CONFIRM BY CONFIRM TO REQUISITIONED BY ELIZABETH AYALA MRODRIGUEZ FREIGHT CONTRACT NO . R E Q . NO . R E Q . DATE 1500000495 10 / 14 / 14 LINE QTY RCVD BIN LOCATION UOM ITEM NO . AND DESCRIPTION UNIT COST EXTENDED COST 1 6700 . 00 EA 578 035 1 . 0000 6700 . 00 MISCELLANEOUS PRODUCTS ELECTION EQUIPMENT ELECTION SERVICES VENDOR PART NO . - 2509 2 8873 . 64 DL 578 035 1 . 0000 8873 . 64 MISCELLANEOUS PRODUCTS ELECTION EQUIPMENT JOYCE HUDMAN CREASE PO # 150683 3 7986 . 44 DL 578 035 1 . 0000 7986 . 44 MISCELLANEOUS PRODUCTS ELECTION EQUIPMENT JOYCE HUDMAN PO # 150683 RUNOFF ELECTION GENERAL COMMENTS : PLEASE LET THE CITY SECRETARY ' S OFFICE KNOW WHEN T THE CHECK IS READY FOR PICK UP TOTAL EXTENDED COST : 23560 . 08 y!1 WPn\IQ; ...J Run-Off Election Expense 010-1050-555.15-00 $23,560.28 PAGE : 1 RECEIVING REPORT RECEIPT NO . : 407088 SHIP TO : P . O . NO . : 150683 CITY SECRETARY DATE : 7 / 15 / 1 VENDOR : JOYCE HUDMAN , COUNTY CLERK VENDOR NO . 2509 DELIVER BY SHIP VIA F . O . B . 9 / 30 / 15 DESTINATION CONFIRM BY CONFIRM TO REQUISITIONED BY ELIZABETH AYALA MRODRIGUEZ FREIGHT CONTRACT NO . R E Q . NO . R E Q . DATE 1500002646 6 / 29 / 15 LINE QTY RCVD BIN LOCATION UOM ITEM NO . AND DESCRIPTION UNIT COST EXTENDED COST 3 . 20 DL 578 035 1 . 0000 . 2C MISCELLANEOUS PRODUCTS ELECTION EQUIPMENT JOYCE HUDMAN PO # 150683 RUNOFF ELECTION GENERAL COMMENTS : PLEASE LET THE CITY SECRETARY ' S OFFICE KNOW WHEN T THE CHECK IS READY FOR PICK UP TOTAL EXTENDED COST : . 2C Election Expense Run-Off balance 010-1050-555.15-00 $.20 ❑ 1:171,F71 / . $100.00 $100.00 , $1,509.20 Westside Event Ctr $125.00 $457.00 $25.00 $75.00 $75.00 $150.70 $907.70 $150.00 $500.00 $150.00 $100.00 _ $500.00 $100.00 $1,657.70 Pearland E Library $125.00 $457.00 $25.00 $75.00 $75.00 $150.70 $907.70 $150.00 _ $150.00 $500.00 $500.00 $100.00 - $100.00 $1,657.70 Fellowship Bible Chr $125.00 $452.00 $25.00 $75.00 $75.00 $150.20 $902.20 $150.00 $500.00 $150.00 $100.00 $500.00 $100.00 $1,652.20 Westside Library $125.00 $409.50 $25.00 $75.00 $75.00 $145.95 $855.45 $150.00 $500.00 $150.00 $100.00 $500.00 $100.00 $1,605.45 $23,560.28 $7,875.00 $11,040.82 $225.00 $675.00 $675.00 $2,094.08 $450.00 $525.38 $0.00 $23,560.28