R-2015-095 2015-06-08RESOLUTION NO. R2015-95
A Resolution of the City Council of Pearland, Texas, identifying eligible
projects for the U.S. Department of Housing and Urban Development
Community Development Block Grant Program - Program Year 2015,
Fiscal Year 2016.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain Projects for the Community Development Block Grant
Program Annual Action Plan, attached hereto as Exhibit "A", are hereby identified as
eligible projects to be included in the Annual Action Plan.
PASSED, APPROVED and ADOPTED this the 8th day of June, A.D., 2015.
ATTEST:
i
Yrs l� G LO'FING, T
C 'Y SECaTARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
1
TOM REID
MAYOR
O
I44taw -
OFFICE OF THE ASSISTANT SECRETARY FOR
COMMUNITY PLANNING AND DEVELOPMENT
O
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WAS IIINGTON, DC 20410-7000
February l n 1n1 6
The Honorable Tom Reid
Mayor of Pearland
3519 Liberty Dr
Pearland, TX 77581-5416
Dear Mayor Reid,
Resolution No. R2015-95
Exhibit "A"
lam pleased to inform you of your jurisdiction's Fiscal Year (FY) 2015, allocations for the
Office of Community Planning and Development's (CPD) formula programs, which provide
funding for housing, community and economic development activities, and assistance for low and
moderate -income persons and special populations across the country. President Obama signed
Public 1 aw 113-235 on December 16, 2014, which includes FY 2015 funding for these programs.
Your jurisdiction's FY 2015 available amounts are:
Community Development Block Grant (CDBG) $319,085
HOME Investment Partnerships (DOME) $ 0
Housing Opportunities for Persons with AIDS (IIOPWA) $ 0
Emergency Solutions Grants (ESG) $ 0
This letter highlights several important points related to these programs. First, Secretary
Julian Castro is committed to making [IUD the "Department of Opportunity" and is establishing a
number of initiatives intended to achieve that goal. In 2015, we are celebrating the 50th anniversary
of the Department's establishment and these initiatives will build on 11111)'s mission to promote
homeownership, support community development, and increase access to affordable housing free
from discrimination. The Department looks forward to working with grantees on these key goals
and urges you to review the entire plan at: hltp://portal.hud.gov/hudportal/HUD?src=/hudvision
Second, HUI) recommends that grantees effectively plan and implement programs that
leverage these critical Federal financial resources to achieve the greatcst possible return for the
communities and individuals they are intended to assist. If you would like assistance from CPD in
redesigning, prioritizing or targeting your programs, either you or the head of the agency that
administers your program may request technical assistance through your local CPD Director.
Third, HUD urges grantees to consider using CDBG funds, to the extent possible, to support
investments in predevelopment activities for infrastructure and public facilities activities. A
Presidential Memorandum (http://www. white house.gov/the-press-office/2015/01 / 16/presidential-
memorandum-expanding-federal-support-predevelopment-activit) issued January 16, 2015,
instructed federal agencies to expand support for predevelopment activities and HUD will be
sending CDBG grantees a separate letter detailing this initiative and outlining key predevelopment
principles.
www.hud.gov espaaol.hud.gov
6
2
Fourth, HUD encourages grantees to use funds from all CPD programs to work towards the
goals of Opening Doors: Federal Strategic Plan to Prevent and End Homelessness. Specifically,
with the increase in the FY 2015 ESG allocation nationally, HUD expects that communities will
allocate as much of their ESG funds for Rapid Re -housing activities as possible, to end
homelessness for more individuals and families living on the streets and in shelters.
Finally, the Integrated Disbursement and Information System (IDIS), which is HUD's •
financial and data system for managing these formula programs, will no longer commit and disburse
grant funds on a first -in first -out (FIFO) basis beginning with the FY 2015 grants. Going forward,
FY 2015 and future grants will be committed and disbursed on a grant specific basis and HUD will
provide further guidance on this change in the near future.
The Office of Community Planning and Development looks forward to working with you in
partnership to successfully meet the challenges we face. Please contact your local CPD office if you
or your staff has any questions or comments.
Sincerely,
Cliff Taffet
General Deputy Assistant Secretary
7
City of Pearland - HUD PY 2015 (FY 2016) CDBG Action Plan Development Calendar
Allocation: $319,085 Submission Deadline: August 15, 2015
CALENDAR
March (Complete)
• March 17th — Public Hearing and Information Session on Availability of Funds
o CDBG Subrecipient Program Funding Application Workshop.
o General Public Comments on Overall CDBG Spending Priorities acceptable.
May
• May 1St — Deadline for Proposed Infrastructure Projects — CDBG (if applicable).
• May 15th — Deadline for CDBG Subrecipient Program Funding Applications.
• May 28th — Administrative Review and Prioritization of CDBG Subrecipient Program
Funding Applications and Proposed Infrastructure Improvements.
June
• June 5th — Completion of Draft Action Plan — HUD PY '15 (COP FY '16).
• June 8th — Presentation of Recommended CDBG Project Funding to Council.
• June 11th — Public Notice of Public Hearing #2 and open 30 -day Public Comment Period
• June 17th — Public Hearing #2
July
• July 13th — Close of Public Comment Period on CDBG Draft Action Plan
• July 27th — Presentation of Final CDBG Action Plan to Council for Consideration and
Approval
• July 28th to 31st — Prep Submission Package of COP PY '15 (FY '16) Action Plan to HUD
CDBG TARGET AREA MAP
Legend
Census Block Groups >80% LMI
City Boundaries
Street Detail Map Available Upon Request
8
CITY OF PEARLAND
AC Water Lines -CDB(: Zone
4" =1025'
6" =1861'
10"=2055'
Legend
— AC
— WL
CDBG_Elbgible
ConterlinesMaster 14
BCAD2015
,,....
0 005 0n
ham
9
CITY OF PEARLAND
CDBG
Project
Code
05Q
Lommunit ueveio' mens ISIOCK
Projects
Pearland Neighborhood Center's Emergency
Assistance
grant rro ectea
Units
01 People: 50
use or rt
PY 2015
Recommended
Allocation
$16,500*
cusp minus
Re -allocations
from Prior
Year CDBG
Funds
-
Totals
$16,500
Subtotal
01 -People: 50
$16,500
N/A
$16,500
033
Water/Sewer Improvements (Old Townsite
Transite Waterline Replacement)
01 - People: 1,037
$165,312**
$145,262***
$310,574
15
Code Enforcement & Rehabilitation Program
Coordination
O1 People: 3,733
$50,020
$50,020
15
Code Enforcement Program Delivery Costs
(Mileage)
N/A
$690
$690
14A
Single Family Housing Rehab Program
Coordination
01 People: 10
$22,436
$22,436
14A
Single Family Housing Rehab Program
Delivery Costs (Mileage)
N/A
$310
$310
Subtotal
01 -People: 4,780
$238,768
$145,262
$384,030
21
General administration, contract consultants,
in-house staff & regulatory compliance
expenditures.
N/A
$63,817
-
$63,817
Subtotal
N/A
$63,817
N/A
$63,817
Total PY 2015 Related CDBG Expenditures
01 -People: 4,830
$319,085
$145,262
$464,347
*Based on historical proposed units of service (50 in PY 2013 @ $15,000 and 62 in PY 2014 @ $20,000, and that no major local economic factors indicate rent or utility
burdens have increased, it is recommended that the agency's request to provide 50 units of service be used to determine the cost -reasonableness for allocating funds per
OMB Circular A-87. This calculates to approximately $16,129 and the City should award funds based on this formula.
**Council in June 9, 2014 Regular Meeting approved the use of $77,259 for Transite Waterline Replacement (TWR) in the Old Townsite, so that amount can be added to
the $165,312 being proposed in PY 2015. In addition, it is being recommended that $68,003, previously re -allocated for housing rehabilitation activities in FY 2015, be re-
allocated to the TW R project as well. This will make the available funds for this project total $310,574.
***This specific amount is directly tied to a CDBG Program Year 2012 project (N. Houston/E.Orange Sidewalks/Drainage Improvements) that was not completed with
CDBG funds, and does not include unspent funds from the current program year that can be carried over for use in future year projects.
Originated 5/22/15 and updated/revised 5/28/15
10
Community Development Block Grant Projected Use of PY 2014 Funds and Prior Year Re -allocations
CDBG
Project Projects
Code
Units
PY 2014
Allocation
Prior Year CDBG Re -
Allocations
Totals
Pearland Neighborhood Center's
05Q Emergency Assistance (LMC) - 2335
N. Texas Avenue
01 -People: 62
$20,000
$0
$20,000
Subtotal
01 -People: 62
$20,000
$0
$20,000
033
Water/Sewer Improvements
(Old Townsite AC Waterlines)
01 - People: 1,037
$0
$77,259*
(PY '12)
$77,259
15
Code Enforcement & Rehabilitation
Program Coordination
O1 People: 3,733
$70,055
$0
$71,684
14A
Single Family Housing Rehab
01 -People: 15
$160,981
$68,003*
(PY '12)
$227,355
Subtotal
01 -People: 4,785
$231,036
$145,262*
$376,298
21
A - E
Contract consultants and in-house
staff & ex.enses
N/A
$62,758
$0
$62,758
Subtotal
.-.nditures
$62,758
$0
$62,758
*These funds were previously allocated to install sidewalks and associated drainage on North Houston and East Orange in Program Year 2012
(FY '13), but HUD denied the release of funds due to the fact that 2006-2010 American Community Survey data from the U.S. Census Bureau
had not yet been approved for use in planning activities at the Entitlement Jurisdiction levels. This funding is now available for use in another
capacity and City staff is recommending its re -allocation to projects that will replace old AC Waterlines and associated infrastructure and offer
rehabilitation grants to local low -moderate income households that occupy their homes that are in need of minor repairs and code compliant
improvements.
5/22/14
11
RESPONSIVE RESULTS -ORIENTED TRUST -BUILDERS ACCOUNTABLE
Memo
To: Clay Pearson
From: Claire Bogard
VIA Joel Hardy
CC: Jon Branson, Trent Epperson, Matt Buc
Date: April 16, 2015
4/16/2015
To: Mayor and City
Council members
Status update on current and
future meetings on next round of
ric Federal CDBG funds into
Pearland.
Clay
Re: HUD PY 2015 CDBG Allocation — City of Pearland
In February, Mayor Reid received the City's annual CDBG Allocation Notice from HUD indicating that
Pearland will receive $319,085 for HUD Program Year 2015 (City of Pearland Fiscal Year 2016). The
FY '16 allocation is up $5,291 from the current year amount of $313,794.
In March, the City hosted the first of two required Public Hearing/Information sessions on the planning
activities associated with the use of CDBG funding for next year. Now, we can begin the process for
determining Pearland's intentions for using these funds.
The anticipated breakdown for Pearland's $319,085 CDBG Allocation for fiscal year 2016 includes the
following: (1), a maximum of $47,862 (15%) can be allocated to local Public Service activities; (2) a
maximum of $63,817 (20%) can be allocated to the local government Entitlement Jurisdiction (City of
Pearland) for Program Administration; and (3), the use of $207,406 in CDBG funds for eligible
infrastructure and local housing improvements in our City. The application for requesting CDBG Public
Service funding for local non -profits has been made available to the public and 501(c)3 entities have begun
the process of completing these in solicitation of funding for their programs, due May 15'h.
As you know, the current CDBG Program Year 2014 funding included two new initiatives - home
rehabilitation and code enforcement. The City has devoted $231,036 of this year's allocation of $313,794
to these two strategies, for improving certain housing conditions in situations associated with low -
moderate income households. Rudolph "Rance" Rhame, our newly -hired Code Enforcement Officer, has
been deployed to inspect areas of Pearland made of 40.93% low -moderate income households. He has
also tagged along with other Officers as they patrol other areas of the City, so as to gain more knowledge
and experience with the code enforcement practices of the City.
To date, Rance has performed a total of 116 code inspections, 65% of these have been located in the
CDBG Target Area. Rance has also completed his basic Code Enforcement training and has received his
Code Enforcement Officer I certification. Rance, Marisa Vazquez, Fire Marshal Roland Garcia, Grants
Coordinator Joel Hardy, with technical assistance from CDBG Consultant Peg Purser (MKP Consulting),
have all assembled various portions of their time and effort into the required CDBG planning and program
delivery activities for the parts of the CDBG Action Plan that involve Code Enforcement and the Single
Family Housing Rehabilitation Program.
12
1
In addition, the application period for accepting requests for grant funds for single family owner -occupied
home repair and rehabilitation began in April, with a due date for Round 1 scheduled for May 15`h. Since
the opening of the application period, three requests have been submitted to the City and are currently
being reviewed for merit and eligibility. As applications are submitted to the City, the aforementioned
team of staff members, with technical support from the Pearland Neighborhood Center, will begin the
review and assessment process. This will determine if the applicants are eligible to receive assistance, and
to what extent HUD funds may be used to repair or rehabilitate their homes. A second round will be
considered as applications are approved and expenditure projections determine if additional funds are
available for future projects.
In preparation for the need to perform actual CDBG-funded home repair activities, staff is in the process
of finalizing the completion of an RFP to be publicized for eligible agencies to bid on a City repair and
rehabilitation contract. Certain 501(c)3 entities perforin housing rehabilitation services as CDBG
Subrecipient agencies in the area, and this has become a traditional method for completing such repairs
and rehabilitation activities, The RFP is at 90% substantial completion and will be available for
procurement review no later than April 23rd.
City staff and our contract consultant(s) agree that the use of a Subrecipient, as opposed to local building
construction contractor(s), is the best way to proceed with securing an entity to perform these activities.
Local contractors assumedly lack the capacity to attend to the various regulatory requirements associated
with completing these types of projects; particularly where HUD Section 3 regulations and those
associated with federal cost -principles or uniform administrative requirements. Surrounding jurisdictions,
by and large, use these types of entities and our studies of CDBG programs in Sugar Land, Missouri City
and other Entitlement Jurisdictions in the southeast Texas area suggest this is the best way for Pearland to
proceed.
One element of the process for determining which homeowners actually receive funding is missing. We
must organize or identify a committee that can act in an advisory role to provide a cursory level of consent
to fund rehabilitation projects. SNAP is one option, but no fmal determination of its availability to act in
this regard has been reached. Guidelines, a grant application, an RFP for repair and rehabilitation services,
and a process for reviewing eligibility have all been prepared. However, the final decision-making
component of the repair and rehabilitation grant award process has not been finalized. As the May 15`h
deadline for applications comes nearer, staff will complete this task and present it to the City Manager for
approval.
Attached is a calendar outlining the actions and timetable needed in order to meet the filing deadline for
submission of a CDBG Action Plan to HUD. Please note City Council actions scheduled for Regular
Meetings on June 8th and July 27`h. The calendar also includes a basic map of our City's CDBG Target
Area for your review, but a detailed set of maps are being produced for the more thorough inspection of
spending opportunities we'll consider in the coming weeks.
13
2
City of Pearland - HUD PY 2015 (FY 2016) CDBG Action Plan Development Calendar
Allocation: $319,085 Submission Deadline: August 15, 2015
CALENDAR
March (Complete)
• March 17'h — Public Hearing and Information Session on Availability of Funds
• CDBG Subrecipient Program Funding Application Workshop.
o General Public Comments on Overall CDBG Spending Priorities acceptable.
May
• May 1St — Deadline for Proposed Infrastructure Projects — CDBG (if applicable).
• May 15th — Deadline for CDBG Subrecipient Program Funding Applications.
• May 20th — Administrative Review and Prioritization of CDBG Subrecipient Program Funding
Applications and Proposed Infrastructure Improvements.
June
• June 5th — Completion of Draft Action Plan — HUD PY '15 (COP FY '16).
• June 8th — Presentation of Recommended CDBG Project Funding to Council.
• June 11th — Public Notice of Public Hearing #2 and open 30 -day Public Comment Period
• June 17th — Public Hearing #2
July
• July 13th — Close of Public Comment Period on CDBG Draft Action Plan
• July 27th — Presentation of Final CDBG Action Plan to Council for Consideration and Approval
• July 28th to 31st — Prep Submission Package of COP PY '15 (FY '16) Action Plan to HUD
CDBG TARGET AREA MAP
Legend
Census Block Groups >80%
LMI
\City Boundaries
41,0
3
Street Detail Map Available Upon Request
14
MAY 1520151
Ms. Claire Bogard
Director of Finance
City of Pearland
3519 Liberty
Pearland, Texas 77581
Dear Ms. Bogard:
U.S. Department of Housing and Urban Development
Houston Field Office, Region VI
Office of Community Planning & Development
1301 Fannin, Suite 2200
Houston, Texas 77002
(713) 718-3199 - FAX (713) 718-3247
www.hud.gov
Subject: End of the Year Assessment Letter for Program Year (PY) 2013
(October 1, 2013 through September 30, 2014)
The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of
Pearland, Texas was received on December 29, 2014 and considered timely as it was received
within 90 days of the end of the City's program year in accordance with 24 CFR 91.520 (a). HUD
has determined the City of Pearland has the capacity to implement and administer the programs for
which assistance is received. This End of Year Assessment Letter serves as the mechanism for
HUD to communicate to Pearland, Texas and its citizens the results of HUD's determinations for
the program year.
Under the Housing and Community Development Act of 1974, as amended, and the
National Affordable Housing Act of 1990, the Department of Housing and Urban Development
(HUD) is required annually to determine whether the grant recipient is carrying out activities and
reporting within the statutory requirements. The evaluation of these actions is based upon the
grantee's CAPER, data as reported in IDIS and other information (Annual Action Plan,
Consolidated Plan, financial reports, etc.) available to this office.
The City of Pearland received $333,253 in Community Development Block Grant (CDBG)
funds in PY 2013. This is the second year of the City's five year Consolidated Plan (2012-2016)
and HUD's report on our assessment of the use of grant funds.
Our review includes an analysis of the City's planning process, its management of funds,
progress in carrying out the strategies and goals expressed in the Consolidated Plan, compliance
with statutory and regulatory requirements, accuracy of required performance reports, and
evaluation of its accomplishments in meeting key departmental objectives. Our end of the year
assessment is directed not only toward meeting the mandates of the statutes but to provide the basis
for working together collaboratively to achieve the goals of your community.
The review of the CAPER indicates no concerns or open findings of noncompliance with
Title VI of the Civil Rights Act of 1964, the Fair Housing Act, Executive Order 11063, The Age
Discrimination Act of 1975, Section 3 of the Housing and Urban Development Act of 1968 or
15
regulations promulgated under such statutes and authorities. However, the review by Fair Housing
and Equal Opportunity (FHEO) noted the following:
• Section 3 reporting system is still unavailable for the submission of the 2013-2014
reports and The Economic Opportunity Division of the City will issue a notice when the
system is re -launched.
During PY 2013 the City of Pearland addressed three (3) primary goals along and high
priority goals identified to meet CDBG national objectives in the 2012 five-year Consolidated Plan:
PRIMARY GOALS
• Assisted a non-profit organization for the provision of subsistence payment to aid
households at risk of homelessness;
• completed the construction of a sidewalk project along Westchester; and
• begin work for the new traffic control signalization on Broadway (FM 518) and
Garden
HIGH PRIORITY GOALS — CDBG NATIONAL OBJECTIVE
• funding eligible public service agencies that serve low -to -moderate income Pearland
residents
• developing and implementing long-range plan for infrastructure improvements
• providing facility improvements in CDBG Target Areas and for limited clientele
populations and
• preparing for the implementation of new activities aimed at the prevention of
impediments to fair housing
ACCOMPLISHMENTS
• Westchester Circle sidewalk and associated drainage project fully completed
• Installation of 4 -way traffic signal on FM 518 Broadway at Garden Road
• Forgotten Angels Day Habitation Center expansion of 1,000 square feet and fire
sprinkler system completed
• Adult Reading Center remaining ADA ramp installation work was completed
• Pearland Neighborhood Center Emergency Assistance provided emergency financial
assistance to 60 beneficiaries in 28 low -moderate income households
• Timeliness ratio is in compliance with CDBG regulation 24 CFR 570.902
• Benefits to low and moderate -income individuals exceeds 70% standard for overall
program benefits
As a result of this office's assessment and the information provided in the CAPER, the
following has been determined: (1) the City carried out its program substantially as described in its
Consolidated Plan submission, (2) as implemented, the Plan complies with requirements of the
Housing and Community Development Act and other applicable laws and regulations and (3) the
City has the continuing capacity to carry out the approved program in a timely manner.
This report is to be shared with the public. You may provide copies to interested persons
such as the news media, members of local advisory committees, and citizens attending public
16
hearings. We request that you provide this letter to the Independent Public Accountant who
performs the single audit of the City of Pearland accordance in with OMB Circular A-133.
Please recognize that the comments and conclusions made in this letter are subject to a
30 -day review and comment period by the City. We may revise this letter after consideration of the
City's views and will make the letter, the City's comments and any revisions available to the public
within 30 days after receipt of the City's comments. Absent any comments by the City, this will be
considered the final letter on this subject.
We congratulate the City of Pearland on its accomplishments achieved during the 2013
Program Year. If you have any questions, please contact me or Lisa Peoples, Community Planning
and Development Representative at 713-718-3116.
Sincerely,
ra H. Warren, rec
Community Planning & Development
17