HomeMy WebLinkAboutR2015-066 2015-05-11RESOLUTION NO. R2015-66
A Resolution of the City Council of the City of Pearland, Texas,
awarding a service contract for HVAC repair, maintenance and
equipment to American Mechanical Service of Houston, LLC for
package one (1) and to the Lee Thompson Company for package two (2)
in the total estimated amount of $130,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City obtained unit supply pricing for the purchase of repair
and maintenance services, and such bids have been reviewed and tabulated.
Section 2. That the City Council hereby awards the bid to American Mechanical
Services of Houston. LLC and The Lee Thompson Co., in the unit supply amounts
reflected in Exhibit "A' attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a
contract for the purchase of repair and maintenance services.
PASSED. APPROVED and ADOPTED this the 11"' day of May. A.D., 2015.
U.J
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
EXHIBIT A
Bid No. 0215-22 HVAC Refrigeration Repairs and Maintenance Tabulation
RESOLUTION NO. R2015-66
Exhibit "A"
Bid Closed: 3/24/15
American Mechanical
Services of Houston, LLC
Sentinel A/C & Heating
The Lee Thompson
Company
Total Price
$46,020.00
Total Price
$49,080.00
Total Price
$61,580.00
Line # Description QTY
UOM
Unit
Extended
Unit
Extended
Unit
Extended
1
HVAC Services for all locations excluding the
Recreation Center and Natatorium location.
Note: any quantities listed are estimates.
1
PKG
$46,020.00
$38,885.00
$50,230.00
1.1
Technician - Standard Hourly Rate
500
Hours
$78.00
$ 39,000
$70.00
$ 35,000
$85.00
$ 42,500
1.2
Helper - Standard Hourly Rate
100
Hours
$68.00
$ 6,800
$35.00
5 3,500
$75.00
$ 7,500
1.3
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
$40,000.
1
EA
15
15%
30
30%
35
35%
1.4
Additional travel cost per call out, if applicable.
1
EA
$70.00
$ 70
S30.00
$ 30
1.5
Emergency Repair Rate (Rate which will be
charged after standard business hours).
1
EA
$110.00
$ 110
$105.00
$ 105
$85.00
$ 85
1.6
Minimum charge per call out for emergency
repairs (after hours).
1
EA
$110.00
$ 110
$210.00
$ 210
$115.00
$ 115
2
HVAC Services for only the Recreation Center
and Natatorium location.
1
PKG
$0.00
$0.00
$10,195.00
$11,350.00
2.1
Technician - Standard Hourly Rate
100
Hours
$90.00
$ 9,000
$95.00
$ 9,500.00
2.2
Helper - Standard Hourly Rate
20
Hours
$35.00
$ 700
$75.00
$ 1,500.00
2.3
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
$10,000.
1
EA
30
30%
35
35%
2.4
Additional travel cost per call out, if applicable.
1
EA
$90.00
$ 90
$30.00
$ 30.00
2.5
Emergency Repair Rate (Rate which will be
charged after standard business hours).
1
EA
$135.00
$ 135
$95.00
$ 95.00
2.6
Minimum charge per call out for emergency
repairs (after hours).
1
EA
$270.00
$ 270
$225.00
$ 225.00
0215-22 - Page 1
EXHIBIT A
Bid No. 0215-22 HVAC Refrigeration Repairs and Maintenance Tabulation
Resolution No. R2015-66
Exhibit "A"
Bid Closed: 3/24/15
American Mechanical
Services of Houston, LLC
Sentinel A/C & Heating
The Lee
Company
Thompson
Total Price
$46,035.00
Total Price
$49,140.00
Total Price
$61,650.00
'Line #
Description
QTY 1UOM
Unit
Extended
Unit
Extended
Unit
Extended
1
HVAC Services for all locations excluding the
Recreation Center and Natatorium location.
Note: any quantities listed are estimates.
1 PKG
$46,035.00 $46,035.00
$38,915.00
$38,915.00
$50,265.00 $50,265.00
1.1
Technician - Standard Hourly Rate
500
Hours
$78.00
$70.00
$85.00
$75.00
35
1.2
Helper - Standard Hourly Rate
100
Hours
$68.00
$35.00
1.3
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
$40,000.
1
EA
15
30
$70.00
$105.00
$210.00
1.4
Additional travel cost per call out, if applicable.
1
EA
$30.00
1.5
Emergency Repair Rate (Rate which will be
charged after standard business hours).
1
EA
$110.00
$85.00
1.6
Minimum charge per call out for emergency
repairs (after hours).
1
EA
$110.00
$115.00
2
HVAC Services for only the Recreation Center
and Natatorium location.
1
PKG
$0.00
$0.00
$10,225.00 $10,225.00
$11,385.00
$95.00
$75.00
35
$30.00
$11,385.00
2.1
Technician - Standard Hourly Rate
100
Hours
$90.00
2.2
2.3
2.4
Helper - Standard Hourly Rate
Percent mark-up for materials/supplies/parts,
based on an annual spend of approximately
$10,000.
Additional travel cost per call out, if applicable.
20
1
1
Hours
EA
EA
$35.00
30
$90.00
2.5
Emergency Repair Rate (Rate which will be
charged after standard business hours).
1
EA
$135.00
$95.00
2.6
Minimum charge per call out for emergency
repairs (after hours).
1
EA
$270.00
$225.00
0215-22 - Page 1
City of Pearland
3519 Liberty Drive Resolution No. R2015-74
Pearland, TX 77581 Exhibit "A"
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor.
The City and Contractor agree to the terms and conditions of this Contract, which consists of the
following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Contract Attachments
I. Summary of Contract Terms.
Contractor:
Description of Services:
Amount:
Effective Date:
Termination Date:
Renewal:
Brooks Concrete Inc.
4018 Allen Genoa
Pasadena, TX 77504
Annual Sidewalk and Street Maintenance, on an as needed basis
Based on fixed rates; not to exceed $800,000
May 18, 2015
May 17, 2016
Two (2) one-year renewal options available, upon mutual
agreement of both parties, per Bid #0315-27
H. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF
z
Sid by: � ate: Ct 9
>/City anager
Assis ant City Manager
Director
Program Manager
*Contract Signature Authority:
CON
Title:
VLF T iP2-mot
CTOR:
Date: _5114) /g
Program Manager -$5,999 or less
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
r -h)
A. Definitions.
Contract means this Standard Services Contract.
Services means the services for which the City solicited bids or received proposals as
described in Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the
terms and conditions specified in this Contract. Contractor will bill the City for the Services provided
at intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the
Services in accordance with the terms of this Contract, but all payments to be made by the City to
Contractor, including the time of payment and the payment of interest on overdue amounts, are
subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate this
Contract during its term at any time for the City's own convenience where the Contractor is not in
default by giving written notice to Contractor. If the City terminates this Contract under this
paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract
to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party alleging the
default will give the other party notice of the default in writing citing the terms of the Contract that
have been breached and what action the defaulting party must take to cure the default. If the party
in default fails to cure the default as specified in the notice, the party giving the notice of default may
terminate this Contract by written notice to the other party, specifying the. date of termination.
Termination of this Contract under this paragraph does not affect the right of either party to seek
remedies for breach of the Contract as allowed bylaw, including any damages or costs suffered by
either party.
(3) Multi -Year Contracts and Funding. Ifthis Contract extends beyond the City's fiscal year in
which it becomes effective or provides for the City to make any payment during any of the city's
fiscal years following the City's fiscal year in which this Contract becomes effective and the City fails
to appropriate funds to make any required Contract payment for that successive fiscal year and there
are no funds from the City's sale of debt instruments to make the required payment, then this
Contract automatically terminates at the beginning of the first day of the City's successive fiscal year
of the Contract for which the City has not appropriated funds or otherwise provided forfunds to make
a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract orthat provides
for contractual indemnity by one party to the other party to this Contract is not applicable or effective
under this Contract. Except where an Additional Contract Document provided by the City provides
otherwise, each party to this Contract is responsible for defending against and liable for paying any
claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or
omissions in the performance of this Contract in accordance with applicable law. This provision does
not affect the right of either party to this Contract who is sued by a third party for acts or omissions
arising from this Contract to bring in the other party to this Contract, as a third -party defendant as
allowed by law.
CONTRACT/Page 2
E. Assignment. The Contractor shall not assign this Contract without the prior written
consent of the City:
F. Law Governing and Venue. This Contract is governed by the law of the State of
Texas and a lawsuit may only be prosecuted on this Contract in a court of competent
jurisdiction located in or having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the
Contractor and supersedes all prior negotiations, representations; or contracts, eitherwritten or oral.
This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an
independent contractor and not as an employee of the City. The City has no right to supervise,
direct, or control the Contractor or Contractor's officers or employees in the means, methods, or
details of the work to be performed by Contractor under this Contract. The City and Contractor agree
that the work performed under this Contract is not inherently dangerous, that Contractor will perform
the work in a workmanlike manner, and that Contractor will take proper care and precautions to
insure the safety of Contractor's officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to
resolve any disputes that may arise between them regarding this Contract. If either party disputes
any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal
action, to settle the dispute by submitting the matter to mediation before a third party who will be
selected by agreement of the parties. The parties will each pay one-half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other partyfor
breach of contract or for any other cause relating to this Contract, neither party will seek or be
entitled to an award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful,
the remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to. this
Contract are part of this Contract, except as follows: any provision contained in any of the
Contractor's Additional Contract Documents specified below that conflicts with a Contract provision
not included in the Contractor's Additional Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to City's Bid #0315-27, dated April 10, 2015.
2. Insurance Certificate listing City of Pearland as additional insured.
B. City's Additional Contract Documents:
1. City standard insurance requirements.
2. Scope of services.
CONTRACT/Page 3
.,ONTRACTOR'S SCOPE OF SERVICE., "
Scope of services provided shall consist of Sidewalk and Street Maintenance services per the
specifications set forth in Bid #0315-27 and Contractor's response to the same.
BID TABULATION — PRICING RESPONSE:
Bid No. RFP 0315-27 Addendum 2
Close Date 4/10/2015 2:00:00 PM Central
Specification Responses
Line Description UOM QTY
1
Linear
Saw Cut Concrete (Full Depth) Foot
Sidewalk Removal and
Replacement - 4 -Inch thickness, Linear
140
Brooks
Concrete Inc
Unit
Extended
2 4 -Foot Width Foot - 28000 $24.24 $678,720.00
Sidewalk Removal and
Replacement - 4 -Inch Linear
3 Thickness, 5 -Foot Width Foot 350 $27.80
Sidewalk Removal and
Replacement - 4 -Inch Linear
4 Thickness, 6 -Foot Width Foot 350 $32.76
New Sidewalk Placement - 4- Linear
5 inch thickness, 4 -foot width Foot
New Sidewalk Placement - 4- Linear
6 inch thickness, 5 -foot width Foot
New Sidewalk Placement - 4- Linear
7 inch thickness, 6 -foot width Foot 350 $30.42
Driveway Removal & Placement Square
8 - 6 -inch thickness, varying width Yard 200 $61.56
Street Removal & Replacement Square
9 - 8 -inch thickness, varying width Yard 200 $82.89
Wheel Chair Ramp
10 Replacement: 4 -inch thickness EA 28 $550.00
11 Manhole Adjusting/Repair EA 28 $300.00
Linear
12 Tree Root Barrier Foot 1400 $3.50
Curb Removal and Linear
13 Replacement Foot 280 $6.35
Valve Boxes, Meter Boxes, and
14 Electrical Boxes Adjusting/Repair EA 14 $5.00
15 Inlet Adjusting/Repair Each 14 $100.00
Extra 5,000 PSI Reinforced
Concrete, Where Required.
16 Complete in place. CY 14 $100.00
Payment For Bonds and
17 Insurance EA 1
Estimated
Total
$9,730.00 I
1466:00
4200 $22.04 1 $92,568.00 I
350 $26.15 ; $9,152:50 ;
10,647.00
$12,312.00
$15,400.00
,$8,400.00
4:900.00
1,778.00
$70.00
1,400.00
$3,656.25 ,$3,656.25.3
L$878,898.75`'
CONTRACT/Page 4
EXHIBIT B
Julie Blackmore
From:
Sent:
To:
Cc:
Subject:
Ms. Blackmore,
Khrysta Lee <klee@sentinelac.com>
Monday, April. 27, 2015 1:59 PM
Julie Blackmore. :.
service@sentinelac.com
Formal Withdraw Request
On 3/24/2015 a bid was submitted for bid #0215-22. At the time of this bid, I was on medical leave and not
aware of this bid. Unfortunately, you were prepared to award us the bid, but I do not believe my company is
large enough to handle the amount of labor required. We area specialty company and do not have the man
power to handle a PM contractof your size:I apologize for any inconvenience this may have cause, but I"
respectfully request that you allow us to withdraw our formal bid submitted 3/24/2015 for bid #0215-22...
Regards,
Ted Garza Jr.:
Owner of Sentinel AC & Heating
Typed By :
Khrysta Lee
Sentinel A/C & Heating . .
Office: 281.374.8080
Fax: 281.374.8084
E -Mail: klee@sentinelac.com
Website: www.sentinelac.com
i