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R-2015-060 2015-04-13RESOLUTION NO. R2015-60 A Resolution of the City Council of the City of Pearland, Texas, awarding a unit supply bid for the purchase of office supplies to Staples Advantage in the estimated amount of $150,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City obtained unit supply pricing for the purchase of office supplies through the NJPA Cooperative Contract. and such bids have been reviewed and tabulated. Section 2. That the City Council hereby awards the bid to Staples Advantage, in the unit supply amounts reflected in Exhibit "A" attached hereto. Section 3. The City Manager or his designee is hereby authorized to execute a contract for the purchase of office supplies. PASSED, APPROVED and ADOPTED this the 13"' day of April, A.D., 2015. ATTEST: APPROVED AS TO FORM: k � D A RIN M. COKER CITY ATTORNEY TOM REID MAYOR BID TABLUATION Bid No. Title Description Bid Type 0115-19 Addendum 1 Contract for Purchase of Office Supplies The City of Pearland is accepting bids from vendors for the purchase of Office Supplies in full accordance with the specifications, terms and conditions contained in this bid. Please register on this website as a vendor in order to see the full bid specifications and attachments. Invitation to Bid Responding Suppliers Name City State Lines Responded Response Total NJPA - Staples Advantage* Staples MN 120 $ 50,625.93 City Office Supply Houston TX 120 $ 53,754.69 Standard Office Products Houston TX 120 $ 55,243.71 Office Depot. Inc Houston TX 120 $ 58,615.61 Staples Contract & Commercial, Inc. Framingham MA 120 $ 60,596.00 Butler Business Products, LLC Houston TX 120 $ 65,418.00 Tipton Global Sales & Services, Inc. Hurst TX 5 Incomplete Coast To Coast Computer Products, Inc. Simi Valley CA 120 Incomplete * Staples also offers a volume rebate off of annual Net Sales as follows, plus an additional 3% savings (approximately) for "non-core" NJPA items purchased via Staples Advantage.com Staples Rebate Discounts: $ 75,000.01 - 8150,000 = 1% Discount S 8150,000.01 - 8300,000 = 2% Discount S (1,500) Based on S150.000 $ (3,000) Based on $150,001 S 49,125.92 47,625.91 RESOLUTION NO. R2015-60 Exhibit "A" Bid By Vendor Specification Responses Butler Business Products, LLC City Office Supply Standard Office Products Office Depot, Inc Staples Contract & Commercial, Inc. Staples - NJPA Line Description UOM QTY Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost Unit Cost 1 3 in. Capacity, Vinyl View, EZD Ring Binder, Blac Each 32 $3.05 $3.70 $2.53 $2.77 $8.94 $8.94 2 5 in. Capacity, Vinyl View, D Ring Binder, Black Each 10 $6.20 $11.73 $5.12 $4.17 $20.84 $20.84 3 Binder, 3 Ring, Durable, 1.5 in., Black Each 10 $1.83 $2.79 $3.19 $5.27 $2.98 $2.98 4 Binder, VU, FRMD, Letter, 1 in., White Each 53 $5.89 $8.13 $5.27 $9.02 $3.42 $3.42 5 2in. White View Binder, Round Rings Each 48 $2.14 $2.60 $3.28 $2.51 $5.68 $3.55 6 2in. Black Basic Binder, Round Rings Each 40 $2.00 $2.60 $1.78 $2.46 $6.49 $5.32 7 Index Maker, Laser, 5 Tab, ST SET 10 $4.58 $32.20 $4.67 $4.45 $2.95 $3.05 8 Ready Index Table of Contents Dividers, 5 -tab, 1 Pck 10 $6.35 $4.60 $5.68 $5.06 $5.92 $5.92 9 Index Maker White Dividers, 5 -Tab, 3 -Hole, Lette SET 10 $3.24 $2.30 $4.00 $3.26 $2.32 $2.32 10 Index Dividers, Big Tab, Multicolor, 5 tab Set 27 $1.10 $0.48 $6.89 $0.84 $1.31 $0.68 11 Index Maker White Dividers, 5 -Tab, 8-1/2 x 11, C BOX 10 $67.76 $15.97 $57.06 $65.20 $60.97 $60.97 12 Index Dividers, 8 tab, mulit color Set 72 $0.60 $0.70 $0.73 $2.96 $1.14 $1.02 13 Index Dividers, Extra Wide, 8 tab, Clear Set 27 $1.55 $2.16 $1.79 $22.18 $1.37 $1.37 14 Printon Dividers W HT 5 TAB 25 Box BOX 5 $73.47 $99.58 $57.16 $62.39 $57.85 $57.85 15 Transparent PVC Presentation Covers, Letter Sb Pck 10 $20.04 $24.48 $20.00 $21.68 $17.49 $17.49 16 Secure Top Sheet Protectors, Heavy Gauge Letts Pck 10 $5.66 $3.06 $7.15 $4.59 $4.11 $3.32 17 Combind C340 Binding System Each 1 $418.75 $375.00 $363.18 $239.71 $320.69 $320.69 18 Plastic Binding Combs, 1/2 in. Diameter, 100 Cor BOX 10 $7.75 $6.89 $6.87 $7.09 $11.43 $11.43 19 Laser/Inkjet Hanging File Folder Inserts, 1/3 Tab, Pck 10 $1.41 $1.34 $1.36 $0.80 $0.74 $0.74 20 Manilla File Folders, Letter, 11 PT, 3 Tab Positior BOX 10 $15.92 $5.58 $14.84 $8.28 $7.80 $6.30 21 Manila File Folders, 11 PT, 3 Tab Positions, 100 BOX 10 $21.20 $7.98 $20.00 $7.06 $11.52 $7.23 22 Interior File Folders, 1/3 cut top tab, legal, 100 pe BOX 10 $37.08 $35.00 $23.38 $36.86 $13.39 $18.62 23 E -Z Place self adhesive paper fasteners, Pendafl Pck 10 $14.04 $9.89 $17.87 $18.29 $2.60 $2.92 24 Pressboard Classification Folder, Letter, 4 -Sectio BOX 10 $18.91 $18.28 $18.47 $25.87 $46.10 $46.10 25 5 in. Expansion File Pocket, Redrope, Letter, 10 E BOX 10 $15.75 $9.61 $10.84 $8.98 $11.09 $11.09 26 3.5 in. Expansion File Pocket, Red Rope, Legal, ' BOX 10 $25.07 $27.07 $18.99 $23.06 $19.79 $19.79 27 3.5 in. Expansion File Pocket, Red Rope, Letter, BOX 10 $27.18 $3.85 $13.52 $10.17 $18.24 $18.24 28 Standard Green, Hanging File Folder, Legal, 11 F BOX 10 $7.40 $9.16 $6.43 $6.83 $7.71 $5.66 29 Standard Green, Hanging File Folder, Legal, 11 F BOX 10 $8.50 $10.10 $6.87 $7.10 $11.58 $7.25 30 2 1/4 in. Calculator Plain Paper Roll, 150 ft. lengtl BOX 10 $7.20 $6.18 $4.43 $3.48 $14.09 $9.61 31 Colored Perforated Note Pads, Wide Rule, Letter Pck 10 $22.02 $21.43 $22.00 $29.82 $14.06 $14.06 32 Perforated Notepad, Wide Ruled, White, 8 1/2in. Pck 10 $6.95 $7.03 $6.65 $10.04 $9.12 $4.32 33 Pad, Post -it, 3 x 3, 12/PK Pck 10 $12.63 $15.97 $11.22 $10.95 $11.36 $11.36 34 Pad, Post -it, 1.5in. x 2in., 12/PK Pck 10 $5.15 $1.37 $5.77 $4.35 $4.63 $3.85 35 Spiral Steno Book, Gregg Rule, 6 in. x 9 in., Gree Each 10 $1.04 $1.14 $2.50 $1.01 $1.24 $1.24 36 Adding Machine Tape, 2 1/4 in. W x 150 ft. L Each 67 $0.90 $0.37 $1.56 $4.66 $1.55 $0.34 37 Pens, Soft Feel Rubberized Non -slip, NonrefillabkBOX 39 $6.24 $7.20 $7.99 $5.59 $5.19 $5.19 38 Paper Mate Clickster Mechanical Pencil, Smoke Each 10 $2.56 $0.45 $3.87 $1.05 $3.79 $3.79 39 Paper Mate Lead and Eraser Refill, .05mm, 105 l Each 10 $3.74 $0.49 $3.63 $3.95 $1.88 $1.88 40 Highlighters, Flourescent Yellow, Chisel Tip, 12 p BOX 10 $4.10 $4.05 $4.17 $5.90 $3.52 $1.83 41 Highlighters, Assorted Dozen BOX 10 $7.20 $2.18 $7.04 $5.31 $3.53 $1.83 42 Sharpie Precision Ultra Fine Permanent Marker BOX 10 $8.28 $9.00 $7.55 $8.05 $7.15 $6.49 43 Pen, Ballpoint, Round Stick, Med., Black DOZ 89 $1.86 $1.64 $2.99 $1.57 $1.55 $1.45 44 Pen, Ballpoint, Cushion, Ret., Black DOZ 97 $1.86 $5.20 87.99 $14.76 $5.19 $5.19 45 Highlighter, Pen Style, FYW DOZ 10 $4.58 $2.80 82.98 $4.14 $3.57 $3.57 46 Pen, Ballpoint, Round Stick, Med., Blue DOZ 10 $1.86 $1.64 $2.15 $1.57 $1.53 $1.06 47 Pen, Roller, Retrac, Gel, Black DOZ 25 $13.85 $4.66 $11.32 $8.05 $11.20 $11.20 48 Full Strip Standard Stapler, 210 Capacity Each 1 $5.80 $3.98 $8.86 $3.77 $11.96 $10.11 49 Swingline Optima 45 Electric Stapler, 45 Sheet C Each 1 $96.05 $92.73 $62.00 $57.10 $69.70 $69.70 50 Victor 12 Digit Commercial Printing Calculator, 2 Each 10 $156.24 $138.88 $170.00 $156.98 $199.99 $199.99 51 #10 4 1/8 in. x 9 1/2 in. Security Tint Envelopes,‘ BOX 33 $19.04 $17.91 $17.63 $41.08 $16.43 $7.12 52 Staple, Standard Size, 5M BOX 41 $0.88 $0.56 $1.25 $0.80 $1.43 $0.86 53 Small Binder Clip, 3/4 in. Width, 3/8 in. Capacity, BOX 21 $0.29 $0.20 $0.19 $0.26 $0.85 $0.12 54 Medium Binder Clip 1 1/4in. Width with 5/8in. cap BOX 19 $0.65 $0.56 $0.75 $1.24 $12.49 $4.96 55 Large Binder Clip, 2 in. Width, 1 in. Capacity, 12 (Pck 15 $1.65 $1.59 $1.45 $1.57 $3.42 $0.94 56 Paper Clips, Smooth Finish, Small, Silver, 100 pe Pck 10 $1.65 $1.39 $1.32 $1.70 $2.10 $2.07 57 Paper Clips, Smooth Finish, Jumbo, Silver, 100 p Pck 10 $4.99 $4.18 $4.03 $4.30 $4.67 $o.si 58 Address Label 1 x 2 5/8 in., Compatible with Lase BOX 10 $26.69 $5.10 $21.93 $21.61 $22.92 $3.98 59 White Filing Labels 1/3 Cut, Compatible with Lase Pck 10 $16.95 $5.91 $12.49 $11.94 $5.25 $8.54 60 Kraft Clasp Envelopes, 9 in. x 12 in., Double Pror BOX 10 $7.69 $6.70 $6.37 $7.01 $17.49 $6.23 61 1 -Line Correction Tape Dispenser Each 10 $2.71 $1.74 $1.69 $1.64 $1.00 $0.66 Bid # 0115-19 Contract for Purchase of Office Supplies Specification Responses Butler Business Products, LLC City Office Supply Standard Office Products Office Depot. Inc Staples Contract & Commercial. Inc. Staples - NJPA 62 12 Sheet 3 Hole Punch. Adjust to Punch 2 or 3 H Each 1 S4.95 $4.49 $3.31 54.60 S6.49 $6.49 63 Invisible Tape. 3/4 in. x 1,000 in., 1 Core, 6 pack Pck 10 S7.10 S7.35 52.75 54.65 510.29 $3,75 64 Correction Fluid. Bright White, 22 ml, Fast DryinstEach 10 S1.64 S0.66 51.16 S1.04 52.18 S1.03 65 Envelope Moistener with Adhesive, Applicator Er Each 10 51.82 51.95 51.28 S1.04 S0.37 $0.55 66 Clear Application Glue Stick. .26 oz, 18 per pack Pck 10 56.82 S3.81 55.13 S8.26 55.46 55.46 67 Stainless Steel Scissors, 8 1/2 in., 3/4 in. Cut, Ru Each 1 S0.97 51.50 51.42 S1.20 S3.39 50.89 68 Stainless Steel Ruler. cork back 18 in. Long with Each 10 55.43 S5.11 52.91 52.87 S2.73 52.73 69 Hardboard Clipboard. Standard Clip. Holds up to Each 33 S7.30 52.49 51.25 S0.81 S1.09 50.87 70 Nesting plastic letter trays. 2 trays, black Each 1 S7.30 $2.49 512.50 S12.59 S2.35 51.87 71 Petite Covered Tray Card File. 250 2 1/4 in. x 4 it Each 1 516.88 515.95 513.99 S12.32 510.01 510.01 72 Calculator Ribbon, Nylon. Black & Red Each 10 S1.87 51.56 51.45 50.82 51.84 $0.74 73 Core Desk Tape Dispenser. for Tape 1/2 in. x 3/Each 10 S1.67 $1.33 $3.15 51.82 $2.74 51.01 74 #17 Standard Daily Calendar Base, Holds up to 2 Each 10 $11.32 $2.57 $11.50 S9.02 $4.19 $5.09 75 One Color desk daily calendar refill, 3 1/2 in. x 6 i Each 10 S1.70 $1.67 $1.75 51.54 53.40 53.40 76 Two Color Desk Pad Calendar, Non -refillable, 22 Each 10 52.85 $6.04 $7.50 58.43 $5.81 56.41 77 Alkaline, AA batteries, 24 Pack Pck 10 S10.99 $16.75 515.99 S13.40 $21.49 515.99 78 Assorted Color Bright Flags Value Pack, 1 in. Fla Pck 10 57.87 $9.35 $6.56 S6.57 56.63 56.63 79 Tackless Lift off Compatible Correction Tape. for Pck 10 S9.40 $4.07 $3.75 59.98 $13.39 511.29 80 Rubber Bands, Size 64.3 1/2 x 1/4 in. x 1/32 in., BOX 10 S3.18 $3.04 $2.11 52.43 $3.32 $1.73 81 HP 61XL Black Ink Cartridge, High Yield Each 27 S31.90 528.79 527.74 527.87 528.89 524.36 82 HP 950 BLACK INK Each 25 S26.90 $23.73 526.99 522.33 526.99 526.73 83 HP Q1338A BLACK TONER Each 17 S192.90 S163.63 $162.00 $167.49 S140.97 S117.83 84 LEX TONER HI YLD T6401642/644 Each 4 $463.90 5140.86 $445.00 $180.94 S304.57 5187.84 85 HP 305A (CF370AM) TONER 3/PK Each 5 $323.90 5296.90 $300.00 $285.83 S323.99 5323.99 86 HP CE262A TONER YELLOW Each 4 $290.90 $253.00 $256.00 $256.82 S237.77 $204.41 87 HP CE263A TONER MAGENTA Each 4 $290.90 $253.00 S256.00 $256.83 S237.77 5202.04 88 HP CE261A TONER CYAN Each 4 $290.90 $253.00 S256.00 $256.83 S237.77 5201.80 89 REMAN TNR HP CC530A/CAN 118BLK Each 11 $89.99 $87.30 S110.00 574.28 S101.61 $101.61 90 HP Q5942A BLACK TONER Each 7 $186.90 $158.85 S155.00 $162.40 S136.71 5122.11 91 HP 305X (CE410XD) 2/PK TNR HY Pck 5 $186.90 $170.67 5172.00 $160.25 S157.90 5155.52 92 HP 951 COLOR INK 3 PACK Pck 16 $56.90 $51.30 $57.00 548.91 S56.99 556.99 93 BROTHER TN450 HY BLACK TONER Each 19 568.40 549.86 $54.26 546.48 S30.47 $30.99 94 Premium Dry Erase Board. Porcelain/Steel, 48 in Each 1 S342.45 5127.31 5197.11 5278.73 S108.49 582.74 95 Easy Clean Dryearse Board 2ft. X 3ft. AL Each 8 S62.92 514.80 $40.46 541.39 542.39 521.94 96 Deluxe Reversible Boards 4x6 Whiteboard & Cor Each 1 5643.50 S549.00 536.84 5634.15 5849.99 5568.09 97 Lanyard. ID Holder, Std.. BK Pck 1 54.45 S5.60 S10.99 S2.60 S2.63 52.40 98 Cleaner. TV Screen. 15 Wipes/PK Pck 10 S6.50 54.10 $4.67 S2.88 S0.82 $0.99 99 Electronic Label Maker Each 1 S34.97 S31.92 527.79 526.55 529.99 529.99 100 Front Loading Cross Cut Shredder. 24 Sheet Caf Each 1 S284.73 S302.25 5220.00 51.535.51 S270.60 5252.81 101 Textured Powder Free Disposable Nitrile Gloves Box 32 S74.85 S3.8656 524.50 S5.00 53.19 $3.54 102 DOD 10500 5 Shelf Bookcase MAH Each 3 5431.01 5335.00 5350.00 S350.49 S285.89 5230.00 103 Economy Storage File. Legal. Lift off Lid, 15x10x: CTN 10 539.70 5348.80 532.71 537.09 553.21 553.21 104 Water Nestle Pure Life. 5L 24/CT DEP CS 25 56.99 55.33 S4.99 $3.17 55.43 55.43 105 7 oz. Plastic Cup. 100/PK Pck 10 $3.25 54.38 524.21 511.62 52.04 52.04 106 Recycled, 30% Post -Consumer Content, Copy R CTN 291 S38.90 528.35 S36.00 535.65 545.55 534.59 107 8.5X11 30% REC COPY, 20#, 92 Bright, 500/RA RM 453 $3.90 52.83 $3.60 $3.57 S4.28 $3.73 108 8.5X11 20#, 92 Bright, COPY 5000/CS CTN 168 531.50 528.35 527.50 S33.34 S42.74 531.99 109 11x17 20#, Copy Paper 2500/CS CTN 10 546.00 541.00 S42.00 535.99 5177.90 596.30 110 8.5x14 20#, Copy Paper 5000/CS CTN 10 S56.00 S53.00 550.00 S46.10 557.48 $52.13 111 8.5X11 Lazer Jet Paper. 24#, 98 Bright, 500/RM RM 27 599.90 S6.20 57.50 S5.55 $5.33 55.63 112 Computer Paper (2.700/CTN). 14-7/8 x 11, 1 Par CTN 83 S56.20 564.75 543.78 572.74 549.06 $49.06 113 Recycled. 100% Post -Consumer Content, Copy F CTN 25 S57.05 564.75 552.50 544.51 S56.01 $50.78 114 SONY 100PK DVD+R SPINDLE Pck 21 S52.09 533.15 529.00 515.76 S19.31 519.31 115 CD/DVD Storage Envelopes with Poly Window, 5 Pck 10 S2.95 S6.50 54.81 S2.80 53.40 52.75 116 CD -R. 52X Speed. 700MB/80 Min. 100 Pack Pck 10 S36.10 S25.60 526.50 518.42 $14.37 514.37 117 Electronic Ease -of -Use Tabletop AutoFolder, 6-F Each 1 $1.729.00 S1,199.00 51,950.00 51.397.99 51,385.33 51,385.33 118 Travel USB Flash Drive, 8GB. USB 2.0 Each 1 S11.99 55.50 $16.00 54.35 57.55 57.55 119 Optical Mouse - Wireless Each 1 S20.88 518.00 $29.00 522.37 59.95 s9.95 120 Calculator - 10 Character Each 10 58.59 57.20 $8.00 S6.38 S10.95 55.66