R-2014-159 2014-12-15 RESOLUTION NO. R2014-159
A Resolution of the City Council of the City of Pearland, Texas,
authorizing the City Manager or his designee to participate in an
interlocal cooperative pricing arrangement with the Texas Buy
Board for the purchase of lighting, in the amount of$883,259.00,for
the Shadow Creek Ranch Sports Complex.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative
partner Texas Buy Board for the purchase of lighting to serve the Shadow Creek Ranch
Sports Complex.
Section 2. That the City Manager or his designee is hereby authorized to
participate in an interlocal cooperative pricing arrangement with the Texas Buy Board for
the purchase of lighting in the amount of $883,259.00 from Musco Sports Lighting, LLC.
PASSED, APPROVED and ADOPTED this the 15th day of December, A.D., 2014.
C —)
>/UY3-'7 SA--a
TOM REID
MAYOR
ATTEST:
`````e�R�N''',-
Y G Le" I , T` _ "
• SEC" ARY '
.„, ............. ,
„,„,,I I%%‘‘‘‘
APPROVED AS TO FORM:
QA,--:____- Cam'(---
DARRIN M. COKER
CITY ATTORNEY
Resolution No. R2O14-159
Exhibit "A"
rriuSfp
Shadow Creek Ranch
Pearland, Texas
Date: 7-8-14
Park/Rec & Field Lighting #346-10
Buy Board Vendor # 528
Quotation Price
Musco's Light Structure Green TM lighting system as described below, delivered to the job site and installed per the
scope of work below:
Large Wagon Wheel. $656,635.00
Deduct(5% Discount off Buy Board Price) ($32,832.00)
Total Price $623,803.00
Deduct(Field#2, Associated Parking Lot and Amphitheater Lighting). ($155,950.00)
Total Price(Including Deduct) $467,853.00
Small Wagon WheeL $437,269.00
Deduct(5% Discount off Buy Board Price) ($21,863.00)
Total Price $415,406.00
Equipment Description
Light Structure Green TM System delivered to your site in Five Easy Pieces TM
• (34) Pre-cast concrete bases
• (8)80', (14) 70' & (12) 60' Galvanized steel(A, B & C poles)
• (5)30' Softsquare steel poles(P poles)
• Electrical component enclosures as required
• Pole length wire harnesses as required
• (291) Factory-aimed and assembled luminaires(270- Metal Halide & 21-LED)
• (5)24 x 72 &(1)24 x 48 Control Link control and monitoring cabinets as required
Also Includes:
• Energy savings of more than 50% over a standard lighting system
• 50% less spill and glare light than Musco's prior industry leading technology
• Musco Constant 25TM product assurance and warranty program that eliminates 100% of your
maintenance costs for 25 years, including labor and materials
• Guaranteed constant light level of 50 footcandles infield and 30 footcandles outfield for 25 years or
10,000 hours
• One group re-lamp for the 1500 watt sports field fixtures at the end of the lamps' rated life, 5000 hours,
(2)group relamps for the 1000 watt parking lot fixtures, playground and amphitheater security fixtures
• Control Link(p)Control & Monitoring System for flexible control and solid management of your lighting
system
• Lighting Contactors sized for 480 voltage and 3 phase
Sales tax and or use tax if required is not included in this quote.
Musco Sports Lighting, LLC•2009,2013 1 M-1290-enUS-5
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Divulging technical or pricing information to competitive vendors will result in removal from the bid list.
Payment Terms
Payment of 25% of the contract price is required with order. The contract balance is due upon terms to be
determined with the Musco Credit Department
Late payment will be subject to service charges of 1 1/2% per month (18%APR).
Musco will make every effort to coordinate shipment so that delivery corresponds with the customer's payment
schedule. We will expect payment within the terms described above unless there is a written statement from
Musco's corporate headquarters stating the acceptance of different terms.
Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light
control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations
after the product is sent to production could result in additional charges.
"Pole in the Air"Scope of Work
General Contractor/Electrical Contractor Responsibilities:
1. Complete access to the site for construction utilizing 2 wheel drive rubber tired equipment.
2. Locate existing underground utilities not covered under the One Call", mark irrigation systems, sprinkler
heads, Musco or Subcontractor will not be responsible for repairs to unmarked utilities.
3. Locate and mark field boundary lines per Musco supplied layout.
4. Extra costs associated with foundation excavation in non-standard soils(rock, caliche, high water table,
collapsing holes, etc.). Standard soils are defined as soils that can be excavated using standard earth
auguring equipment.
5. Owner responsible for any power company fees and requirements. (If necessary).
6. Provide area on site for disposal of spoils from foundation excavation.
7. Electrical design & installation.
8. Provide materials and equipment to mount the Musco Supplied Surge Protection Device to the distribution
panel and terminate necessary wiring.
9. Provide dedicated breaker in distribution panel(Voltage to be determined)for surge protection device.
10. Provide step down transformer for 120v control circuit if not available.
11. Provide equipment and materials to install (6) new Lighting Contactor Cabinets and terminate all necessary
wiring. Contactor cabinets will be delivered with poles and fixtures.
12. Contractor will commission Control Link by contacting Control Link Central at(877-347-3319)and going
through the following steps:
13. Check all Zones to make sure they work in both auto and manual mode.
14. 1 hour comprehensive burn of all lights on each zone.
15. Set base line for the DAS(Diagnostic Acquisition System)
Musco Responsibilities:
1. Provide required poles,fixtures, and foundations.
2. Provide layout of pole locations and aiming diagram.
3. Provide Project Management assistance as needed.
4. Provide stamped foundation designs based on soils report dated 7/19/13.
5. Musco shall provide Performance and Payment Bonds in an amount equal to the total amount of bid. (Only if
Required, Not included in quote)
Musco Subcontractor Responsibilities:
1. Provide equipment and materials to off load equipment at jobsite per scheduled delivery. (6) Lighting
Contactor Cabinets and (2)surge suppressor will need to be given to on-site customer representative.
2. Provide storage containers for materials(including ballast boxes)as needed and waste disposal.
Musco Sports Lighting, LLC•2009,2013 2 M-1290-enUS-5
3. Provide adequate security to protect Musco delivered products from theft, vandalism or damage during the
installation.
4. Obtain required permitting.
5. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked so
as to avoid damage from construction equipment. Repair any such damage during construction.
6. Provide materials and equipment to install (34) LSS and(5) Softsquare foundations as specified on Layout.
7. Remove spoils to owner designated location at jobsite.
8. Provide materials and equipment to assemble(270) LSG fixtures which includes(21)24 LED
9. Provide equipment and materials to assemble and erect(34) LSS Poles and 5 Softsquare LED Poles
10. Keep all heavy equipment off of playing fields when possible. Repair damage to grounds which exceeds that
which would be expected. Indentations caused by heavy equipment traveling over dry ground would be an
example of expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would
be an example of damage requiring repair.
Notes
Quote is based on:
• Shipment of entire project together to one location
• Field sizes are per Musco Design 135653B3 for the sports complex
• Structural code and wind speed =2009 IBC, 110 MPH exposure C.
• Confirmation of pole locations prior to production
Thank you for considering Musco for your sports lighting needs. Please contact me with any questions.
Jeff Omer
Sales Representative
Musco Sports Lighting, LLC
PO Box 260
2107 Stewart Road
Muscatine, Iowa 52761
Phone: 281-465-8385
E-mail: Jeff.Omer @Musco.com
Fax: 800-374-6402
Musco Sports Lighting,LLC•2009,2013 3 M-1290-enUS-5