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Ord. 1506-1 2014-12-15ORDINANCE NO.1506-1 An Ordinance of the City Council of the City of Pearland, Texas, amending Ordinance No. 1506, the 2014-2015 Annual Budget Ordinance, by; authorizing the City Manager or his designee to take all actions necessary to facilitate the changes identified herein without further approval of City Council; providing a savings clause, a severability clause, a repealer clause, and an effective date. WHEREAS, the City Council is authorized by law to make changes in the City budget for municipal purposes and for emergency appropriations to meet a pressing need for public expenditure to protect the public health, safety, and welfare as a result of unusual and unforeseen conditions; and WHEREAS, said amendments are necessary to reflect additional appropriations for fiscal year 2014 carryovers for revenue and expenses; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Manager or his designee is authorized to make appropriations for fiscal year 2014 carryovers as set out in Exhibit A, attached hereto and incorporated herein by reference for all purposes, as authorized by law for municipal purposes. Section 2. That final approval of the PEDC carryovers referenced in Exhibit A shall be contingent upon approval of said carryovers by the PEDC Board of Directors. Section 3. That the City Manager or his designee is authorized to take all actions necessary to facilitate the changes identified herein without further approval of City Council. Section 4. Savings. All rights and remedies which have accrued in favor of the City under this Chapter and amendments thereto shall be and are preserved for the benefit of the City. ORDINANCE NO. 1506-1 Section 5. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid, unconstitutional or otherwise unenforceable by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions thereof. Section 6. Repealer. All ordinances and parts of ordinances in conflict herewith are hereby repealed, but only to the extent of such conflict. Section 7. Effective Date. This Ordinance shall become effective immediately upon its passage and approval by the City Council. PASSED and APPROVED ON FIRST READING this the 8th day of December, A. D., 2014. ATTEST: 7.U: TOM REID MAYOR `‘►1111111,, PASSED and APPROVED ON SECOND AND FINAL READING this the 15th day of December, A. D., 2014. TIP TOM REID MAYOR 2 ORDINANCE NO. 1506-1 ATTEST: NG LO Y SEC') TARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY 3 FY2014 CARRYOVER RECOMMENDATION Ordinance No. 1506-1 Exhibit "A" Department Revenue $ Expenditure $ Description Account # PO # Notes General Fund Human Resources $6,015 Conference room chairs; scanners for HR staff 010-1040-542.23-00 142493 Purchase order for conference room chairs only - received 11/03/14. Scanners were not purchased due to laserfiche project being moved to FY15. Human Resources $14,704 Benefit administration fees. 010-1040-555.10-01 Continuing reconciliation of FY 2014 invoices, multiple vendors with invoices still coming in. Human Resources $24,806 Performance audit of benefit plans. 010-1040-555.11-00 Due to the dependent audit ending later as planned, the performance audit was delayed. Start date is November 2014. City Manager $24,750 Goodman Corp. 010-1020-555.11-00 150676 Transit Study - FY 2014 project, but not invoiced and paid in FY 2014. Information Systems $9,656 BerryDunn 010-1085-555.11-00 141317 ERP Consulting. Information Systems $52,000 Closed Network Ring/Loop and Internet Connectivity/Redundancy 010-1085-565.83-00 (formerly 010-1250) Projects and invoices not completed in FY 2014. Information Systems $15,000 BerryDunn 010-1085-555.11-00 141317 Additional Asset Management Piece. Information Systems $15,000 Sciens 010-1085-555.11-00 142627 IT Master Plan Update. Police Dept $41,000 SecuraDyne maintenance for door access, cameras, servers 010-2215-554.31-00 Maintenance invoices received FY 2014. Police Dept $102,673 Replacements for 3 wrecked vehicles 010-2212-565.80-00 150871 Replacements for 3 wrecked vehicles - approved for purchase November 2014. Police Dept $4,550 Extreme Tactical, Inc. 00-2212-542.37-01 142430 SWAT Vest equipment. Police Dept $36,555 Equipment for replacement vehicles 010-2212-2213 & 2214- 565.81-00 part of above Equipment/radios for wrecked vehicles. Library $80,000 FFE for Business Center Drive Library Expansion 010-1380-564-01-00 Expenditures budgeted for in FY 14 for the design, construction, furnishings/fittings, and necessary contingencies associated with the expansion of the Business Center Drive Library (West Side). (1 of 3 Requests) Library $12,668 Design/Engineering - Bus. Center Drive Library Expansion 010-1380-565-01-00 142075 Expenditures budgeted for in FY 14 for the design, construction, furnishings/fittings, and necessary contingencies associated with the expansion of the Business Center Drive Library (West Side). (2 of 3 Requests) Library $330,000 Construction - Bus. Center Drive Library Expansion 010-1380-565-03-00 010-1380-565-45-00 Expenditures budgeted for in FY 14 for the design, construction, furnishings/fittings, and necessary contingencies associated with the expansion of the Business Center Drive Library (West Side). (3 of 3 Requests) Fire $297,125 Pierce Quantum Pumper 2320-565.80-00 141589 New fire engine for Fire Station 3, anticipated delivery March 2015. Remaining payment on Acceptance. Fire $9,839 Tools & Equipment 2320-542.23-00 142532 Firefighting tools and equipment to outfit new fire engine. Dooley Tackaberry Inc. Fire $3,850 Wireless Headsets 2320-554.08-00 142436 Wireless headsets to interface with radio and intercom system on new fire engine. Municipal Emergency Service. Fire $1,500 Engineering Services 2320-554.03-00 141323 Engineering services for installation of new antenna on tower at 2703 Veterans Dr. Crown Castle USA. Fire $197,988 COH Radio System 2320-565.81-00 131268 P25 radio system migration, portable radios, dispatch consoles and related equipment. Fire $2,920 NFPA Physicals 2320-555.33-09 142555 NFPA physicals conducted in Sept. for remaining three former EMS employees to cross - train. Fire $8,555 EMS Training Equipment 2320-555.33-00 142531 Repair and upgrade of ALS patient simulator mannequin and related equipment. Fire $5,000 Vehicle Striping 2320-554.20-02 High visibility striping of code enforcement vehicles moved to Fire Department. Parks & Recreation $69,136 Master plan development 010-3395-555.11-00 142230 GreenPlay - Master Plan Development Parks & Recreation $2,296 Playground repairs at Southdown Park 010-3390-553.01-00 PKSD 142463 Lone Star Recreation - Playground Repairs at Southdown Park Parks & Recreation $3,680 Scanner stations @ Sr Center & Kidz Komer 010-3394-542.35-00 SHAF 142529 Axess/North America - Scanner Stations Parks & Recreation $17,341 Fees for upgrading and data migration from CLASS to Active 010-3395-554.30-00 142516 The Active Network - Upgrading, Data Migration, and Purchasing New Credit Card Readers Parks & Recreation $18,450 Money to cover purchase of mowing equipment 010-3390-565.73-00 The request was originally approved to be purchased in FY15 however we realized we had funds in the FY14 budget that could cover that so the funding was removed from the FY15 budget supplemental list. We were able to purchase a portion of the equipment and have it delivered in time for the year end but need the remaining funds to proceed with other equipment purchases. Equipment removed included a 6' mower deck replacement, a 10' mower and 60" mower. File: Finance on "Laserfiche"/Canyovers/FY14 Canyover Recommended 1 FY2014 CARRYOVER RECOMMENDATION Parks & Recreation $13,300 Signage for various parks 010-3390-565.23-00 The supplemental from last year was funded partially through zone money and partially in the general fund. The design process changed and therefore we have not been able to make the purchases for these signs as of yet. Parks & Recreation $21,053 Unfinished improvements approved for Corrigan, Centennial and Woody parks 010-3390-565.73-00 Signs for Parks - in design phase. Engineering $3,499 Engineering Service 010-1420-556.10-00 131912 Engineering Contract with Cobb Fendley for Industrial/SH 35 intersection alignment - Project TR1305. The study is being finalized and we should be receiving a final invoice. Engineering $2,150 Engineering Service 010-1420-556.10-00 131922 Engineering Contract with EPIC Transportation Group for Engineering Design and inspection for Garden Road Traffic Signal - Project TR1306. Project has had construction delays but appears to be back on track. The construction project should be complete in a couple of months. A partial invoice was recently received. Engineering $783 Engineering Service 010-1420-556.10-00 141567 Engineering Contract with Freese Nichols for Storm Water Management Plan Phase II review. Engineering $12,449 Engineering Service 010-1420-556.10-00 141731 Engineering Contract with Interfield Group for Design and Inspection services for Hillhouse Sanitary Sewer Line. Scheduled to begin construction. Engineering $2,614 Engineering Service 010-1420-556.10-00 141977 Engineering Contract with Cobb Fendley for Business Center Dr. Access Management Study. This is for a study that is still ongoing. Engineering $17,210 Engineering Service 010-1420-556.10-00 142561 Engineering Contract with Dannenbaum for Modeling Mapping update of Mary's Creek. Engineering analysis that was recently completed and awaiting final invoice. Engineering $7,412 Engineering Service 010-1420-556.10-00 142626 Engineering Contract with Cobb Fendley for Peartand Parkway Corridor Improvements. Project at 80% completion. Community Development Administration $79,322 Special Services 010-1605-555.11-00 132298 Original budget of $181,204 for the Comprehensive Plan Update, began FY'13, continued through FY'14 . Contract re -negotiations in process and will resume November FY'15 Permits/Inspections $6,560 Special Services 010-1610.555.11-00 131918 To continue use of Bureau Veritas in absence of Building Official, and for any unexpected overflow of inspections (invoices pending from September 2014) $440. PO 131918 in amount of $6560 is encumbered). Need both carried over. Planning $7,830 Special Services 010-1650-555.11-00 142447 Carryover funds for Freese & Nichols - 1 outstanding invoice in amount of $5,900 and anticipate retaining contract help until positions are filled; planning assistance. GF - PW Admin $60,084 Special Services 010-3520-555.11-00 142171 R.O.W. Assessment Project - Contract with Infrastructure Management Services is partially complete with the balance of the work to be completed this fiscal year. Rolling the fund and keeping the purchase order open would allow us to complete the contract. Facilities Maintenance $2,328 Buildings & Grounds 010-3522-553.01-00 141895 Rimkus Consulting - Consultation for evaluation of mechanical equipment and structural elements inspection of pearland's Natatoriums HVAC system. Funds to be moved from 010-3321-553.01-00. Does not take into account cost of repairs. Facilities Maintenance $93,294 Buildings & Grounds 010-3522-553.01-00 142308 Fire Station #4 Roofing Contract with Garland/DBS. Funds to be moved from 010-3321- 553.01-00 Traffic $5,880 Maintenance of Streets 010-3540-553.04-00 142564 Batterson, LLP - Dixie Farm Striping. Funds to be moved from 010-1425-553.04-00 Traffic $33,775 Maintenance of Streets 010-3540-553.04-00 142481 Gerry DeCamp - This purchase Order is for the timing adjustment for the ITS project and new intersections along SH 35. Funds to be moved from 010-1425-553.04-00 Traffic $14,300 Special Services 010-3540-555.11-00 121425 CDM Smith change order for Traffic Management Plan. Funds to be moved from 010- 1425-555.11-00 Traffic $77,520 School Zone Flasher Program 010-3540-565.73-00 None Resolution # R2014-111 Passed on 9-15-2014. Funds to be moved from 010-1425- 565.73-00 Streets & Drainage $11,350 Survey Services 010-3570-555.11-00 C.L. Davis & Co. to complete survey services of Hoang Tract final plat. Streets & Drainage $18,297 Survey Services 010-3570-555.11-01 142472 PO is for WTC, Inc. to complete survey/engr. services of 3 roadside ditch locations. Service Center $4,200 Special Services 010-3590-555.11-00 141926 Faster Asset Solutions - The fuel interface had not been completed until October 2014. Invoice to be processed in November. Lease/Purchase $574,000 Lease/Purchase of Fire Truck. GENERAL FUND TOTAL $574,000 $1,902,267 Net Carryover $1,328,267 Amount Available $3,922,372 Available Balance $2,594,105 Water/Sewer Fund Wastewater $30,250 Lift Station Cleaning 030-4042-555.11-00 142521 This purchase Order is for cleaning Lift Stations at SWEC and Far Northwest WWTP. Magana Flow has completed the job's, but has not sent the invoice yet. File: Finance on "Laserfiche"/Carryovers/FY14 Carryover Recommended 2 FY2014 CARRYOVER RECOMMENDATION Water Production $233,000 GCWA 030-4043-542-01-04 Rights to 10 MGD contract through GCWA Water Production $49,000 analog at seven facilities 030-4033-554.04-00 $49,000 is budgeted for purchase of flow meters and the analogs .These two components that work together to make sure the correct amount of chemical is being feed with the amount of water flow. This eliminates wasted chemicals. This was not completed in FY due to transition with the new contractor. Water Production $15,000 Electrical Panel T Green Tee Facility 030-4043-554.04-00 142130 $15,000 is budgeted for the panel that is being built Boyer. The existing panel is in deplorable condition and was not designed to run all equipment at the facility. This was not completed in FY due to new contractor transition. Water Production $17,000 Consultant fee from Dunham Engineering and inspections for the interior lining project 030-4043-554.04-00 142148 The budgeted balance of $17,000 is the consulting fee for Dunham Engineering on the project for Cullen, McLean, & 518. Water Production $15,000 Spool piece for South down header pipe 030-4043-554.04-00 $15,000 budgeted is needed for the header pipe at Southdown that is in deplorable condition. This pipe consists of flanges and valves of different shapes. The contactor (STP) is working on locating replacement parts. Water Production $7,500 External Receptacles 030-4043-554.04-00 The balance that is needing to be rolled over is $7,500. This is for receptacles that either need replacement from being out dated or new external receptacles to run different equipment at the facilities. This was not taken care of in FY 14 due to a transition from a new contactor. Water Production $52,000 Flow meters at seven facilities 030-4043-554.04-00 $52,000 is the balance needing to be rolled over for purchase of flow meters and the analogs .These two components that work together to make sure the correct amount of chemical is being feed with the amount of water flow. This eliminates wasted chemicals. This was not completed in FY due to transition with the new contractor. Water Production $34,326 Special Services 030-4043-555.11-00 112667 $34,326 is the balance that needs to be carried over for the consulting fee from Freese and Nichols for Phase 4 in the UDF (uni directional flushing) program. Water Production $57,019 Special Services 030-4043-555.11-00 122255 $57,019. is the balance that needs to be carried over for the consulting fee from Freese and Nichols for Phase 5 in the UDF (uni directional flushing) program Water Production $6,113 Special Services 030-4043-555.11-00 131848 $6,113 is the remaining balance on a water quality study that has been conducted by the help of Freese and Nichols. Water Production $300,000 518, Cullen, McLean GST internal Lining Project 030-4043-565.73-00 150578 This project started an Nov.3, 2014 with Cullen being first. This will help improve water quality and extend infrastructure life. Finance $1,178 Cobb Fendley 030-4246-555.11-00 131796 Bed & Banks Permit MUD 4. FY 2014 project, but not invoiced and paid in FY 2014. Finance $3,000 Texas Water Foundation 030-4246-555.11-00 132212 Goldwater Project Pledge Participation. FY 2014 project, but not invoiced and paid in FY 2014. WATERISEWER FUND TOTAL $0 $820,386 Amount Available $1,147,743 Available Balance $327,357 Municipal Court - 017-1540 Municipal Court - 017 $10,000 SecuraDyne maintenance for door access. cameras, servers 017-1540-554.30-00 FY 2014 maintenance. Municipal Court 017 GRAND TOTAL $0 $10,000 Amount Available $11,624 Available Balance $1,624 Donation Fund - Animal Services 018 Animal Services 018 $9,869 A/C for Van Cages 018-1520-565.80-00 140855 PO was for van and equipment. A/C was not installed in cage section before delivery - dept manager has been working with purchasing to complete the installation. Animal Services 018 $10,675 9 cages for van 018-1520-542.23-00 No PO at this time - holding until A/C is installed, a part of PO 140855 purchase. Donation Fund -Animal Services 018 GRAND TOTAL $0 $20,544 Balance Available $49,667 Fund 19 - Municipal Court Technology Municipal Court Technology $15,951 Tyler Technologies 019-1540-565.73-00 132609 Training on new software. Fund 19 - Municipal Court Technology GRAND TOTAL $0 $15,951 File: Finance on "Laserfiche"/Carryovers/FY14 Carryover Recommended 3 FY2014 CARRYOVER RECOMMENDATION Amount Available $42,746 Available Balance $26,795 CVB - 045-1350 CVB $11,000 CVB Website Visitpearland.com 045-1350-555.07-00 150852 In 2014, the CVB could not complete the redesign and upgrade to the website, visitpearland.com, due to contractor inability. The CVB requests use of leftover funds from various accounts to assist with website. CVB $6,800 Taste of Pearland special event 045-1350 various In 2014, the CVB could not complete the coordination of a culinary event. Partners agreed to then preview this culinary event during another event. Currently, restaurants and HEB are interested in moving forward with launching this event as a stand alone for 2015. As a result, the CVB requests use of leftover funds from various accounts to assist with event. CVB $2,478 Revenue from Art Show and Packaging Workshop 045-0000-358.99-05 $2,435 & 045-0000- 358.99-00 $43 Revenue collected from Packaging Workshop and Art & Crafts show. This revenue assists in offsetting event expenses of approximately $1187 and a donation of $1000 to Pearland Arts League. CVB - 045-1350 GRAND TOTAL $2,478 $17,800 Amount Available $78,244 Available Balance $62,922 Parks Donations - 046 Parks Donations - 046 $16,653 Design service for signage for facilities and parks 046-0000-542.35-00 142302 Clark Condon Associates - Design service for signage. Parks has been funded to replace signs in the parks, however, in an effort to standardize signage for both parks & facilities in a professional manner, the department has contracted for design services prior to purchasing the signs. Parks Donations - 046 GRAND TOTAL $0 $16,653 Amount Available $15,475 Avaliable Balance $1,178 Parks Development - 047 Parks Development - 047 $48,700 Signage for various parks 047-0000-565.76- 02,07,08,09,10,11 The design process changed and therefore we have not been able to make the purchases for these signs as of yet. Parks Development - 047 $31,935 Max Road Soccer Complex FF&E 047-0000-565.76-06 Max Road Soccer Complex FF&E Parks Donations - 046 GRAND TOTAL $0 $80,635 Amount Available $215,174 Available Balance $134,539 Grant Fund -101 Fund 101 $8,464 Bulletproof Vest Partnership - Department of Justice 101-0000-346.02-05 Ballistic Vests Grant Revenue - Half the Expense Fund 101 $16,928 101-2212-542.04-02 141959 Ballistic Vests - Officers (unspent in Fy 14 for use in Fy 15) Fund 101 TCLEOSE 101-0000-346.01-04 Police/Fire Marshal Training Grant Revenue (rec. all that was budgeted) Fund 101 $5.372 101-2212-555.34-00 Police/Fire Marshal Training Fund 101 $2,704 SAFER Grant 101-0000-346.02-11 Turnout Gear Grant Revenue Fund 101 $2,704 101-2320-542.04-00 Turnout Gear (unspent in Fy 14 for use in Fy 15) Fund 101 $5,656 SAFER Grant 101-0000-346.02-11 Printing/Marketing Grant Revenue Fund 101 $5.656 101-2320-555.24-00 Printing/Marketing (unspent in Fy 14 for use in Fy 15) Fund 101 $7,114 TIFMAS 101-0000-346.01-17 Fire Training Grant Revenue Fund 101 $7,114 101-2320-555.33-00 Fire Training Fund 101 $4,625 HGAC Solid Waste Recycling 101-0000-346.01-09 Glass Crusher Grant Revenue Fund 101 $4,625 101-3351-565.73-00 Glass Crusher: This money is remaining for installation, PPE, and other supplies/materials. Grant period of performance cuts across multiple fiscal years (2014 and 2015). Fund 101 $200,000 Texas Parks & Wildlife 101-0000-346.01-14 Recreational Trails Grant Revenue Fund 101 $200,000 101-8600-556.30-00 Recreational Trails - Phase II (pending construction). CDBG FUND 101 TOTAL $228,563 $242,399 CDBG Fund -108 Fund 108 $48 HUD CDBG Revenue 108-0000-357.01-05 Grant Revenue Fiscal Year 2011 Fund 108 $48 HUD CDBG - Infrastructure/Construction 108-9000-556.03-34 Unspent funds from Adult Reading Center - ADA Compliant Railing/Deck. Carryover from multiple years. File: Finance on "Laserfiche"/Carryovers/FY14 Carryover Recommended 4 FY2014 CARRYOVER RECOMMENDATION CDBG FUND 108 TOTAL $48 $48 CDBG Fund -109 Fund 109 $62,995 HUD CDBG Revenue 109-0000-357.01-05 Grant Revenue Fiscal Year 2012 Fund 109 $62,995 HUD CDBG - Infrastructure/Construction 109-9000-556.03-34 Unspent funds CDBG FUND 108 TOTAL $62,995 $62,995 CDBG Fund -110 Fund 110 $172,699 110-0000-357.01-05 Grant Revenue Fiscal Year 2013 Fund 110 $27,437 HUD CDBG Revenue 110-9000-556.03-34 De -obligated Adult Reading Center - Subject to re -allocation for infrastructure use only Fund 110 $145,262 HUD CDBG - Infrastructure/Construction 110-9000-565.03-00 East Orange/North Houston sidewalks (ineligible) - Subject to re -allocation for infrastructure use only CDBG FUND 110 TOTAL $172,699 $172,699 CDBG Fund -111 Fund 111 $83.028 HUD CDBG Revenue 111-0000-357.01-05 Grant Revenue Fiscal Year 2014 Fund 111 $10,225 HUD CDBG - Infrastructure/Construction 111-9000-556.03-34 Construction (Re -allocates to FY 2015 Infrastructure Use Only) Fund 111 $26,044 HUD CDBG - Infrastructure/Construction 111-9000-556.03-34 Construction (Re -allocated to Forgotten Angels Day Hab - Outdoor Flat Surface/ADA) Fund 111 $46,759 HUD CDBG - Infrastructure/Construction 111-9000-556.30-00 141928 Construction (FM518/Broadway - Garden Road Signal: Traffic Sys. Construct., Inc.) CDBG FUND 111 TOTAL $83,028 $83,028 Total Grants $547,333 $561,169 TOTAL $1,123,811 $3,445,405 Net Carryover $2,321,594 REQUESTING CARRYOVER APPROVAL FROM THE PEDC BOARD Fund 15 - PEDC PEDC - Contingent on Board & Council Approval $29,354 Business Center Drive 015-5000-555.75-01 multiple Business Center Drive — outstanding PO's totaling PEDC - Contingent on Board & Council Approval $89,000 Kirby Drive 015-5000-555.45-00 142584 LK Electrical (includes PO to LJA for Kirby Duct Bank - $73,744 PEDC - Contingent on Board & Council Approval $27,000 Hooper Road 015-5000-555.75-01 Hooper Road Water and SS (PER/Design) PEDC - Contingent on Board & Council Approval $500,000 Max Road Soccer Complex 015-5000-555.75-01 Max Road Soccer Complex ($451,000 encumbered+some extra to cover any change orders). Fund 15 - PEDC GRAND TOTAL $645,354 Amount Available $1,836,911 Available Balance $1,191,557 TOTAL (with PEDC) $1,123,811 $4,090,759 Net Carryover (WI PEDC) $2,966,948 File: Finance on "Laserfiche"/Carryovers/FY14 Carryover Recommended 5