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R-2014-127 2014-10-13RESOLUTION NO. R2014-127 A Resolution of the City Council of the City of Pearland, Texas, awarding a bid for HVAC/Refrigerator Systems Preventative Maintenance Services to The Lee Thompson Company in the estimated amount of $94,000 beginning October 15, 2014 through October 14, 2015. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby awards a bid for HVAC/Refrigerator Systems Preventative Maintenance Services with The Lee Thompson Company in the unit amounts reflected in Exhibit "A" attached hereto. Section 2. The City Manager or his designee is hereby authorized to execute a contract for HVAC/Refrigerator Systems Preventative Maintenance Services. PASSED, APPROVED and ADOPTED this the 13th day of October, A.D., 2014. ATTEST: NG LO I G T Y SE F TARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR Resolution No. R2014-127 Exhibit "A" 0814-52 Addendum 1 - Quarterly Preventative Maintenance of HVAC Systems and Repair/Maintenance of Ice Machines Bid Date: Tuesday, September 2, 2014 Page 1 of 6 The Lee Thompson Company American Mechanical Services of Houston, LLC Clear the Air, LLC Line Description UOM QTY Unit Extended Unit Extended Unit Extended 1 QUARTERLY PREVENTATIVE MAINTENANCE OF HVAC SYSTEMS, PER THE ATTACHED BID SPECIFICATIONS PKG 1 $60,512.00 $60,512.00 $65,404.00 $65,404.00 $146,696.00 $146,696.00 1.1 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT ANIMAL CONTROL CENTER, AS SHOWN IN ATTACHMENT A QTRS 4 $425.00 $172.00 $423.75 1.2 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CENTENNIAL PARK, AS SHOWN IN ATTACHMENT A QTRS 4 $119.00 $80.00 $84.75 1.3 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CITY HALL, AS SHOWN IN ATTACHMENT A QTRS 4 $1,129.00 $1,865.00 $3,671.75 1.4 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT EMERGENCY MEDICAL SERVICE, AS SHOWN IN ATTACHMENT A QTRS 4 $423.00 $80.00 $399.75 1.5 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT EMS 3, AS SHOWN IN ATTACHMENT A QTRS 4 $119.00 $398.00 $84.75 Page 1 of 6 Page 2 of 6 The Lee Thompson Company American Mechanical Services of Houston, LLC Clear the Air, LLC Line Description UOM QTY Unit Extended Unit Extended Unit Extended 1.6 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ADMIN., AS SHOWN IN ATTACHMENT A QTRS 4 $149.00 $166.00 $254.25 1.7 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #1, AS SHOWN IN ATTACHMENT A QTRS 4 $149.00 $238.00 $169.50 1.8 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #4, AS SHOWN IN ATTACHMENT A QTRS 4 $289.00 $180.00 $363.00 1.9 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #5, AS SHOWN IN ATTACHMENT A QTRS 4 $582.00 $544.00 $605.25 1.10 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FLEET DEPT., AS SHOWN IN ATTACHMENT A QTRS 4 $119.00 $80.00 $84.75 1.11 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT MELVIN KNAPP SENIOR CENTER, AS SHOWN IN ATTACHMENT A QTRS 4 $563.00 $465.00 $557.25 1.12 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PARKS MAINTENANCE BLDG., AS SHOWN IN ATTACHMENT A QTRS 4 $149.00 $80.00 $84.75 Page 2 of 6 Page 3 of 6 The Lee Thompson Company American Mechanical Services of Houston, LLC Clear the Air, LLC Line Description UOM QTY Unit Extended Unit Extended Unit Extended 1.13 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE/EMS ADMIN., AS SHOWN IN ATTACHMENT A QTRS 4 $284.00 $181.00 $260.25 1.14 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC SAFETY BUILDING, AS SHOWN IN ATTACHMENT A QTRS 4 $1,988.00 $2,620.00 $4,801.50 1.15 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT RECREATION CENTER AND NATATORIUM, AS SHOWN IN ATTACHMENT A QTRS 4 $3,550.00 $4,186.00 $12,422.00 1.16 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT RECYCLING CENTER, AS SHOWN IN ATTACHMENT A QTRS 4 $119.00 $83.00 $84.75 1.17 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT WESTSIDE EVENT CENTER, AS SHOWN IN ATTACHMENT A QTRS 4 $598.00 $333.00 $610.25 1.18 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS SERVICE CENTER, AS SHOWN IN ATTACHMENT A QTRS 4 $581.00 $400.00 $587.25 1.19 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT COMMUNITY CENTER, AS SHOWN IN ATTACHMENT A QTRS 4 $1,060.00 $1,188.00 $4,193.50 Page 3 of 6 Page 4 of 6 The Lee Thompson Company American Mechanical Services of Houston, LLC Clear the Air, LLC Line Description UOM QTY Unit Extended Unit Extended Unit Extended 1.20 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS - HILLHOUSE, AS SHOWN IN ATTACHMENT A QTRS 4 $452.00 $150.00 $1,308.00 1.21 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT LIBRARY, AS SHOWN IN ATTACHMENT A QTRS 4 $723.00 $1,308.00 $1,486.75 1.22 MAINTENANCE FOR HVAC EQUIPMENT AT UNIVERSITY OF HOUSTON - CLEAR LAKE (PEARLAND CAMPUS), AS SHOWN IN ATTACHMENT A QTRS 4 $1,143.00 $543.00 $3,461.25 1.23 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT EMERGENCY COMMUNICATIONS BLDG., AS SHOWN IN ATTACHMENT A QTRS 4 $124.00 $166.00 $248.25 1.24 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT WESTSIDE LIBRARY, AS SHOWN IN ATTACHMENT A QTRS 4 $291.00 $845.00 $426.75 2 QUARTERLY PREVENTATIVE MAINTENANCE OF ICE MACHINES, PER THE ATTACHED BID SPECIFICATIONS PKG 1 $18,496.00 $18,496.00 $25,520.00 $25,520.00 $4,992.00 $4,992.00 2.1 MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT CENTENNIAL PARK, AS SHOWN IN ATTACHMENT B QTRS 4 $458.00 $580.00 $156.00 Page 4 of 6 Page 5 of 6 The Lee Thompson Company American Mechanical Services of Houston, LLC Clear the Air, LLC Line Description UOM QTY Unit Extended Unit Extended Unit Extended 2.2 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT COMMUNITY CENTER, AS SHOWN IN ATTACHMENT B QTRS 4 $458.00 $580.00 $78.00 2.3 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #1, AS SHOWN IN ATTACHMENT B QTRS 4 $368.00 $580.00 $78.00 2.4 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #4, AS SHOWN IN ATTACHMENT B QTRS 4 $368.00 $580.00 $78.00 2.5 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #5, AS SHOWN IN ATTACHMENT B QTRS 4 $368.00 $580.00 $78.00 2.6 MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT KNAPP CENTER, AS SHOWN IN ATTACHMENT B QTRS 4 $340.00 $580.00 $156.00 2.7 MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT FIRE ADMIN. BLDG., AS SHOWN IN ATTACHMENT B QTRS 4 $368.00 $580.00 $78.00 2.8 MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT PUBLIC SAFETY BLDG., AS SHOWN IN ATTACHMENT B QTRS 4 $792.00 $580.00 $312.00 Page 5 of 6 Total $79,090.00 $91,002.00 $151,787.00 MATERIALS/SUPPLIES MARK-UP 1.33% 20% 25% Page 6 of 6 The Lee Thompson Company American Mechanical Services of Houston, LLC Clear the Air, LLC Line Description UOM QTY Unit Extended Unit Extended Unit Extended 2.9 MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT RECREATION CENTER AND NATATORIUM, AS SHOWN IN ATTACHMENT B QTRS 4 $368.00 $580.00 $78.00 2.10 MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT PARKS MAINTENANCE BLDG., AS SHOWN IN ATTACHMENT B QTRS 4 $368.00 $580.00 $78.00 2.11 MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT VETERANS SPORTS COMPLEX, AS SHOWN IN ATTACHMENT B QTRS 4 $368.00 $580.00 $78.00 3 HOURLY RATE FOR REPAIRS TO ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT HOUR 1 $82.00 $82.00 $78.00 $78.00 $99.00 $99.00 Total $79,090.00 $91,002.00 $151,787.00 MATERIALS/SUPPLIES MARK-UP 1.33% 20% 25% Page 6 of 6