R-2014-093 2014-08-11 RESOLUTION NO. R2014-93
A Resolution of the City Council of the City of Pearland, Texas,
authorizing a contract for professional services, associated with the Far
Northwest Wastewater Treatment Plant Expansion Project, with CDM
Smith, Inc., in the amount of $4,162,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for professional services, a copy of which is
attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby
authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for professional services associated with the Far
Northwest Wastewater Treatment Plant Expansion Project.
PASSED, APPROVED and ADOPTED this the 11th day of August, A.D., 2014.
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TOM REID
MAYOR
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APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Resolution No. R2014-93
EXHIBIT "A"
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and CDM Smith, Inc. ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Far Northwest Wastewater Treatment Plant Expansion ("PROJECT"). (Project #
WW 1405)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall perform engineering tasks to complete final design
services, bid phase services, and design services during construction, including
additional services for the expansion to the Far Northwest Wastewater Treatment
Plant for the City of Pearland. See Exhibit A, attached, for a detailed SCOPE OF
WORK and PROJECT schedule. The PROJECT schedule shall be submitted in
digital and hard copy form in the Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and/or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
Design 1 of 6 Dl.Revised 1/14
F. The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non-owned vehicles, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
Design 2 of 6 Dl.Revised 1/14
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II -PERIOD OF SERVICE
This CONTRACT will be binding upon execution and deliver Final Contract documents within
45 calendar days of receipt of City's comments on the 90%review documents.
SECTION III-CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed the total noted
in Section B.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1. Final Design Basic Services (Lump Sum) $2,132,000.00
2. Bid Phase Services (Hourly Not to Exceed) $99,000.00
3. Construction Phase Services (Hourly Not to Exceed) $405,000.00
4. Additional Services (Hourly Not to Exceed) $1,526,000.00
5. Total: $4,162,000.00
C. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis.
Design 3 of6 D1.Revised 1/14
SECTION IV- THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub-consultant(s) or in any way affect the CONSULTANT'S status as an
independent contractor of the CITY.
SECTION V-TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -
- with or without cause -- by delivering written notice to CONSULTANT
personally or by certified mail at 3050 Post Oak Blvd., Ste. 300, Houston, Texas
77056. Immediately after receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty(60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
Design 4 of 6 D1.Revised 1/14
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties.
SECTION VI—ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII—COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
Design 5 of 6 D1.Revised 1/14
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
/ //
�'. 08_ 11 . 14
g4" OF SEA' LA •, TEXAS DATE
Cla P e r .n, City Manager
CONSULTANT DATE
Design 6 of 6 D1.Revised 1/14
CDM
Smith
3050 Post Oak Blvd.,Ste.300
Houston,Texas 77056
Texas Firm No.F-3043
tel: 713 423-7300
July 30, 2014
Mrs.Andrea Brinkley
City of Pearland
Engineering&Capital Projects
3519 Liberty Drive
Pearland,Texas 77581
Subject: Proposal for Professional Engineering Services
Far Northwest Wastewater Treatment Plant Expansion
Dear Mrs. Brinkley:
CDM Smith is proud of the history of success we have enjoyed in partnership with the City of
Pearland and excited to have the opportunity to provide professional engineering services in
conjunction with the subject project.
Please find the attached Exhibit A-Scope of Services which provides the detailed scope of
services for the final design,bidding services,engineering services during construction,and
additional services as discussed for the Far Northwest Wastewater Treatment Plant(FNW WWTP).
Based on the scope of services included in Exhibit A,we propose to complete the work under a
maximum not to exceed basis in the amount of$4,162,000 as shown in the task breakdown on
Table A-1. Also,please find the attached detailed level of effort tabulation as well as the
anticipated completion schedule.
We look forward to beginning work on this important project and appreciate the opportunity to
serve the City of Pearland. If you have any questions or require additional information, please
contact me at 713-423-7300
z/Sinc rel ,
J ffrey S. Peters, P.E., BCEE
Principal Engineer
CDM Smith Inc.
TBPE Firm Registration No. F-3043
Attachment
WATER+ENVIRONMENT+TRANSPORTATION+ENERGY+FACILITIES 1
EXHIBIT A
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N.
SCOPE OF SERVICES
FOR
FAR NORTHWEST WASTEWATER TREATMENT PLANT EXPANSION
The Engineer will perform necessary tasks to complete final design services, bid phase services,
and design services during construction, including additional services for the expansion to the
Far Northwest Wastewater Treatment Plant(FNW WWTP) for the City of Pearland as defined in
this scope. The work associated with these engineering services is separated into the following
tasks:
I. Preliminary Engineering Services—Completed Under Separate Contract
II. Final Design Services
III. Bid Phase Services
IV. Design Services During Construction
V. Additional Services
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I. PRELIMINARY ENGINEERING SERVICES
Completed Under Separate Contract
IL FINAL DESIGN SERVICES
A. General
1. Final design services will be only for expansion and improvements identified for
design and construction as indicated in the Final Preliminary Engineering Report
(PER). The project will include provisions for expansion of the average daily flow
(ADF)treatment capacity of FNW WWTP from 2 MGD to 6 MGD,with some
provisions to account for a future ultimate ADF of 7 MGD documented below in each
process area detailed description. Anticipated construction costs to expand the ADF
treatment capacity to 6 MGD are expected to be approximately$29.6 million.
2. Engineer will conduct monthly progress meetings during the design phase with City
staff to review work completed to date,project schedule, and other issues. These
meetings will be approximately 2-hours in duration.
3. Engineer will perform project management duties through the design phase, including
tracking budget and schedule and meeting with City staff as required.
4. Engineer will perform quality assurance/quality control procedures during the design
phase. Those procedures will include a technical review of the 30 percent, 60
percent, and 90 percent review documents. Table of contents for specifications will
be submitted at 30%. Full technical specifications for review will be submitted at
60%. Bid form and completed"front end documents"will be included at 90%.
5. Engineer will coordinate client reviews in accordance with City procedures. Reviews
are anticipated at 30 percent, 60 percent, and 90 percent completion of design.
Engineer will review, consolidate and prepare written response to City's review
committee.
6. Engineer will coordinate with external regulatory and permitting agencies, including
but not limited to TCEQ, Brazoria Drainage District#4, and Harris County Flood
Control District (HCFCD).
B. Plans and Specifications
1. The Engineer will prepare complete contract documents (plans and specifications) for
use in bidding and constructing the work associated with the expansion project. Plans
and specifications will be prepared for a single construction contract for the
wastewater treatment plant expansion, as identified in the Final PER. Anticipated
components may include, but may not be exclusive or limited to the following:
a. Lift station expansion
(1) Three (3)new pumps for 6 MGD (24 MGD Peak) expanded ADF capacity.
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(2) Pre-rotation pumping system for floating debris removal
(3) New VFDs for all pumps, housed in a new electrical building.
b. A single new headworks structure consisting of two (2)mechanical bar screens
one grit removal train, and integral splitter box to convey flow to the SBR trains
(6+ 1 future)will be designed as described below. To account for unforeseen
growth and/or more stringent permit discharge limits requiring additional SBR
trains and/or another grit removal train, space will be planned and provided for a
future structure consisting of a second grit removal train and/or flow splitter
structure.
(1) Two (2) fully redundant 28-MGD (minimum) capacity step-style mechanical
bar screens with dedicated screenings washing compactors
(2) Scope does not include bypass channel or manually raked bar screen
(3) Single (1) stacked-tray grit capture basin with two (2) grit pumps and single
(1)train of grit handling equipment.
(4) Integral flow splitter structure to 7 separate SBR trains (6 proposed and 1
future).
(5) Piping and/or gates and/or valves(s)to connect to a possible future grit
removal train and/or flow splitter box.
c. New SBR trains to handle increased flow and improvements to existing SBR
trains, including blowers
(1) Modification of existing SBR basins to convert from four(4) true batch SBR
tanks to two (2) continuous flow SBR tanks, including internal equipment,
diffusers, waste sludge pumping equipment, and necessary piping
modifications
(2) Four(4)new SBR basins including internal equipment, diffusers, waste
sludge pumping equipment, and necessary piping
(3) Blowers for all SBR basins, housed in new blower/electrical building with
accommodations for a future blower and piping to serve an additional 1 MGD
ADF SBR Basin.
d. New tertiary filtration and demolition of existing filter structure
(1) Demolition of existing filter structure
(2) Two (2)new cloth-disk filter basins (concrete) with associated back-washing
pumps and piping with accommodations for a future third cloth-disk filter
basin (concrete).
(3) Scope does not include multiple designs to accommodate differing filter
equipment. Design shall be based upon system recommended in Final PER.
e. Expansion of UV disinfection system capacity,utilizing existing structure
(1) Three (3)new UV modules installed in existing channels and powered from
existing switchgear or complete replacement in kind of existing UV Modules
of another compatible manufacturer/model that will treat the entire expanded
plant capacity and the existing UV structure will accommodate with minimal
modifications.
(2) Scope does not include additional modules and switchgear for reuse quality
disinfection or in-channel redundancy
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(3) New UV channel effluent weirs for expanded flow
(4) Piping accommodations to allow for tie-in to new future UV disinfection
structure to accommodate future expanded flows.
f. Expansion of sludge holding tank and new dewatering feed pumps
(1) Two (2) additional common-wall aerated sludge holding tanks with associated
aeration equipment
(2) New blowers to supply air to new and existing aerated sludge holding tanks
(3) Accommodations to allow a future additional common-wall aerated sludge
holding tank with associated aeration equipment.
(4) Three (3)new double-disk or progressing cavity feed pumps to supply new
belt presses
g. New belt presses equipment to be installed in existing building
(1) Two (2) 2.0 meter 3-belt, belt filter presses.
(2) Two (2) inclined screw conveyors with a single collection hopper and single
discharge.
(3) Two (2)horizontal screw conveyors with two collection hoppers and three
discharges chutes, two of which equipped with motorized slide gates to allow
discharge in multiple locations within a single dumpster.
(4) Two (2)packaged polymer feed systems and associated piping
(5) Associated switchgear to be housed in existing dewatering building electrical
room
h. Modifications to existing dewatering building to provide adequate ventilation and
accommodate installation of new equipment and piping.
i. New non-potable water(NPW) system
(1) NPW transfer pumps to on-site storage.
(2) Ground storage tank to accommodate the peak NPW demand between SBR
decant cycles.
(3) NPW booster pumps from the storage tanks to plant distribution.
j. Non-potable water disinfection system generally consisting of the following:
(1) 150 lb cylinder dual feed chlorine system(1 standby, 1 spare).
(2) Automatic vacuum regulator.
(3) Appropriate emergency and safety devices including chlorine gas detectors
and notification systems, ventilation, emergency shut off valves, and standard
industry personal protection equipment(PPE). (A chlorine gas scrubber is not
included in the design).
(4) Scales and other appurtenances.
k. Chemical feed building consisting of chlorine feed room, chlorine cylinder room,
and separate electrical room to locate the NPW electrical and equipment
1. New generator to accommodate equipment at 7 MGD ADF (28 MGD Peak)
expanded capacity
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m. SCADA improvements to provide monitoring and control of all process areas in a
single location within the existing administration building
n. Miscellaneous other improvements, including yard piping (to accommodate 28
MGD ultimate peak capacity where appropriate), paving and drainage
improvements, and site lighting
2. Engineer will meet all requirements for notification and submission to the TCEQ for
review/approval of documents and design.
3. Engineer will submit plans for City Engineer's signature.
4. Engineer will provide electronic versions of plans and specifications to the City for
bidding.
C. Cost Estimate
Engineer will prepare opinions of probable cost for the construction of the expansion at
the 30, 60, and 90 percent design completion stages and when final contract documents
are completed.
D. Deliverable
Engineer will provide City staff five (5) sets of half-size review documents at the 30
percent, 60 percent, and 90 percent design completion, five (5) sets of half-size bid
documents and five (5) sets of half-size conformed documents after bid award.
Electronic PDF versions on CD will be provided with each copy.
III. BIDDING SERVICES
A. Bidding services will be performed as described below:
1. Engineer will provide Notice to Bidders (NTB) and list of bid items to the Project
Manager in an electronic form appropriate for the e-bid system format. City is
responsible for advertising.
2. Engineer will provide electronic copy of bid-ready plans to the Project Manager for
the e-bid system.
3. Engineer will chair the pre-bid conference and attend bid opening.
4. Engineer will respond in writing to questions from bidders and prepare addenda,
coordinate with Project Manager as necessary.
5. Engineer will prepare Engineer's Recommendation of Award Letter that includes the
following required content:
a. Check for math errors and reconciliation of any mathematical discrepancies
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b. Review for unbalance bid items
c. Certified Bid Tabulation including Engineer's Opinion of Probable Construction
Costs (EOPCC)
d. Review of contractor's financial standing and references provided
e. Explanation of discrepancies between the EOPCC and bids
f. Recommendation to award
6. Engineer will attend City Council meeting and recommendation for award of
Contract for Construction.
7. Engineer will produce and transmit to selected contractor electronic format copies of
conformed plans and specifications and one electronic format copy to Project
Manager, ready for execution with City's Notice of Intent to Award(NOI).
IV. ENGINEERING SERVICES DURING CONSTRUCTION
A. General
1. Engineer will attend pre-construction meeting to provide information& answer
questions.
2. Engineer will attend monthly construction progress meetings with Construction
Manager, Contractor, and City of Pearland. Up to 24 total meetings will be attended.
3. Engineer shall make visits to the site at intervals appropriate to the various stages of
construction as Engineer deems necessary in order to observe as an experienced and
qualified design professional the progress and quality of the various aspects of
Contractor's work. Such visits and observations by Engineer are to include spot
checking, selective review and similar methods of general observation of the work
based on Engineer's exercise of professional judgment. Based on information
obtained during such visits and such observations, Engineer shall endeavor to
determine in general if such work is proceeding in accordance with the Contract
Documents and Engineer shall keep City informed of the progress of the work. Site
visit reports will be provided documenting the details of each site visit.
4. Engineer will perform project management duties similar to those in the previous
phases, throughout construction.
5. Engineer will review and approve monthly pay applications using the City of
Pearland's Pro Trak system after the CM has completed their review and approval.
Engineer's approval of pay applications is approval of work progress and not an
acceptance of the work. Engineer shall not be responsible for the acts or omissions of
any Contractor, or of any subcontractor, any supplier, or of any other person or
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organization performing or furnishing any of the work. Engineer shall not be
responsible for Contractor's failure to perform or furnish the work in accordance with
the Contract Documents.
6. Engineer will coordinate with CM to review progress of work for Substantial
Completion(in the form of a Substantial Completion walkthrough inspection); with
production of punch list; substantiation that items are completed; and issue both
Certificate of Substantial Completion&Final Acceptance executed with concurrence
of the City's CM.
7. Engineer will issue letter to City recommending acceptance &release of final
payment after CM review and concurrence.
B. Submittal Review
1. Engineer will review and comment on Contractor's submittals, RFIs, RCOs including
coordination with Construction Manager on Change Directives and Change Orders
using the City of Pearland's Pro Trak system
2. Engineer will provide interpretive guidance for Contractor and Construction Manager
in resolution of problems
3. Engineer will attend witness factory tests for equipment and factory acceptance tests
(FATS) for control systems as required by the design documents.
C. Deliverable
1. Engineer will utilize City's Pro Trak system for all construction documentation, in
lieu of hard copy deliverables.
V. ADDITIONAL SERVICES
Additional services will be provided on an as-needed basis as described below.
A. Programming of Plant Process Control System(Human-Machine Interface (HMI) and
Program Logic Controllers (PLCs))—The plant expansion will include a significant
amount of automated processes, some of which are manufacturer provided and some of
which are customized for this particular facility. In order to join these multiple systems
into a single consolidated graphically based user system, the expertise of instrumentation
and automation engineers is necessary. This task involves providing the labor and
expertise necessary to perform programming and automating plant operations throughout
all process units based on specific design criteria established with the City and through
the required operational parameters defined as part of the final plant design process.
Having the programming process performed by the design engineer ensures that the plant
operates as designed and allows maximum input from City operations staff to ensure that
the plant is more easily operated and maintained.
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1. Kick-off Meeting
The purpose of the kick-off meeting will be to:
a. Establish and document project goals,parameters, and project protocols
b. Introduction of all project stakeholders
c. Review the anticipated construction dates of the various contracts
d. Determine preliminary schedule of activities with regard to previously developed
programming standards
e. Team brainstorming session regarding goals and overall measurements for
success of the project
Subsequent to the kickoff meeting, Engineer will begin the effort of programming the
Human Machine Interface (HMI) and Programmable Logic Controller(PLC)
components associated with this project.
2. Supervisory Control and Data Acquisition(SCADA) System Project Management,
Clerical and Accounting
The objective of the SCADA Project Management, Clerical and Accounting task is to
ensure the project is delivered to achieve high quality standards and to meet the City
of Pearland's overall expectations. The subtasks identified to accomplish this
objective are listed herein:
a. Budget Monitoring and Control
The Project Management task includes administrative, clerical and general
management to maintain scope, schedule,budget, and overall quality assurance/
quality control (QA/QC) throughout the duration of the project. A primary
component that will aid in ensuring a successful project will be for Engineer's
project manager to proactively coordinate and openly communicate issues with,
not only with the City of Pearland' personnel,but also the General Contractor's
personnel. Engineer's project management team will accomplish this by
maintaining constant verbal and written communication with all parties.
Additionally, Engineer's project management team will continually monitor
project costs to ensure compliance with the established budgets. Engineer's
internal reporting system requires that estimates to complete on all projects be
provided monthly. The tools we have in place allow our project managers to
effectively monitor conformance to project budgets and schedules. Although we
do not anticipate any budgeting issues or concerns for this project, should they
arise, Engineer will immediately apprise the City of Pearland management team
to aid in determining the appropriate action that should be taken.
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b. Monthly Progress Reports and Invoicing
Engineer's project manager will submit monthly progress reports to ensure all
project stakeholders are continually apprised of Engineer's efforts associated with
this project.
The general topics of the progress report will include the following:
(1) Overall project status
(2) Work completed since the last report
(3) Anticipated work to be completed during the next reporting period
(4) Updated programming progress schedule
(5) List of outstanding issues that require resolution by others
The report will be included as support documentation to Engineer's monthly
invoices throughout the duration of the project.
Deliverables: Monthly Progress Report
c. Meeting Attendance
Upon receipt of notice to proceed, Engineer will immediately schedule an internal
project kickoff meeting. The primary objective of this internal kickoff meeting
will be to identify key points of contact and to establish and document overall
project goals, parameters and protocols.
Further Engineer recognizes that at times, issues may arise that require City of
Pearland project stakeholders to immediately discuss particular issues. Often
times, these discussions are more efficient and effective if all parties are meeting
together. Therefore, Engineer will perform and attend up to five one-day
meetings as directed by the City of Pearland staff.
Deliverables: Meeting minutes detailing the discussion and decisions made
during all meetings conducted by Engineer.
3. Submittals
Each submittal defined below will be submitted first as a draft for review and
comment. Engineer will update the draft submittal incorporating comments and
submit a final submittal that will serve as the basis for all programming.
a. Project Plan Submittal
This subtask includes the preparation of a single project plan. The purpose of this
submittal is to detail the approach Engineer will take towards executing the work
associated with this proposal. The submittal will provide the City of Pearland
with reassurance that Engineer has defined milestones and project goals based on
our understanding of the design requirements and of the future design
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requirements that are to be undertaken. This submittal will include the approach
to work, the proposed work schedule indicating milestones and potential
meetings,project organization, overview of system programming, details of
factory testing and field testing, details of training programs, and deliverables.
The schedule will be coordinated and updated to ensure it accurately depicts the
major project milestones. Typical of the milestones anticipated are the following:
(1) Submittals
(2) Coordination meetings and Workshops
(3) HMI database design
(4) HMI display design
(5) Control strategy(PLC) design
(6) System Integration Test
(7) Witnessed Factory Test
(8) Shipment of the Development System Operator Work Station(OWS), PLC,
cables, etc)provided by the Process Control System Supplier(PCSS).
(9) Field startup (installation of displays and PLC programs, Operational
Readiness Test, and Field Demonstration Test)
(10)Training
(11)30-day test
(12)Final System documentation
Deliverables: 2 copies of the draft Project Plan Submittal 2 copies of the final
Project Plan Submittal
b. Control Loop Narratives Submittal
Engineer will use the control loop narratives developed and published in the
design specification as the basis for the control loop narrative submittal. At this
point in time the Engineer Programming team will make a thorough check to
insure that any new developments added in the course of the project are
incorporated into the narratives. This document will be submitted for review by
City of Pearland staff. Furthermore, the Control Loop Narrative Submittal will
provide details required from a programming perspective such as software
permissives, failure scenarios, etc. Upon receipt of approval of the submitted
narratives, Engineer will use these documents, along with the programming
standards previously developed as the basis for PLC programming and HMI
graphic display development.
Deliverables: 2 copies of draft Control Loop Narratives Submittal 2 copies of
final Control Loop Narratives Submittal
c. Process Graphic Displays and Input/Output (I/O) Submittal
This subtask includes development of process graphic displays and trends. The
graphic displays will be developed in accordance with the approved HMI system
standards and conventions. Graphic displays will include process overview
displays, unit process displays, system diagnostic displays, tabular displays,
equipment control pop-up displays, strategy set up displays, and alarm set point
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displays. The process graphics will be submitted for the City of Pearland to
review and comment, prior to final implementation.
Deliverables: 2 copies of draft Process Graphic and I/O Submittal 2 copies of
final Process Graphic and I/O Submittal
d. Testing Plan Submittal
This submittal will detail Engineer's approach for testing of the various
components of the system to ensure the HMI/PLC programming accurately
depicts the requirements set forth within the design documents. In addition to
defining the overall tests anticipated for the various construction projects, sample
test forms and procedures will be included to allow the City of Pearland the
opportunity to comment on format and content prior to developing the formal test
procedures. Additional components of this submittal will include test approval
and punch list procedures.
Deliverables: 2 copies of the draft Testing Plan Submittal 2 copies of the final
Testing Plan Submittal
e. Training Plan Submittal
This submittal will include an overview of the training plan that is anticipated for
the construction project. The training plan will include courses for operations,
maintenance, and management staff. The training will be coordinated with the
City of Pearland staff so that the schedule and content meets their needs. The
training plan will be submitted for the City of Pearland review and comment.
Deliverables: 2 copies of the draft Training Submittal 2 copies of the final
Training Submittal
f. Reports Submittal
Engineer will conduct a one-day Reports workshop with the City of Pearland staff
to discuss requirements and determine all report definitions and formats. At the
conclusion of this meeting, Engineer will provide detailed meeting minutes and
request that the City of Pearland confirm our understanding of the discussions.
Next, Engineer will provide to the City of Pearland, a Report submittal that will
detail the approach we anticipate taking for the Reports development. Upon
acceptance by the City of Pearland of the Reports submittal, Engineer will
commence with the Reports development effort.
Deliverables: 2 copies of draft Report Submittal 2 copies of final Report
Submittal
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4. Programming, Configuration and Startup Services
a. HMI Database and Configuration
This subtask includes the development of the HMI database and the configuration
of the City of Pearland Operator Workstations (OWS). The HMI database defines
all I/O interface points between the PLC and HMI nodes. It contains both field
I/O points and pseudo points. The field I/O points are analog inputs (AI), analog
outputs (AO), digital inputs (DI), and digital outputs (DO)that provide the
interface between the field equipment and the Programmable Logic Controllers
(PLC). Pseudo points are start/stop control points, auto/manual control points,
process set points, flow totals, equipment runtimes and any other calculated points
in the PLC that are transmitted to the Operator Workstations (OWS) for
monitoring, recording and reporting. Each database point includes various
parameters that include items such as tag name, description, engineering range,
alarm limits, etc. For this construction project, the HMI database will be
developed based on the City of Pearland naming conventions previously
developed within the programming standards document.
Engineer estimates that the HMI system configuration will consist of developing
up to 50 process displays with all associated pop-ups to reflect the equipment and
I/O provided under the construction project. Additionally, a trending scheme will
be provided that allows the users to configure and save user-defined trends.
b. Control Logic Programming
PLC programming will provide monitoring and control of the processes at the
City of Pearland Far Northwest Wastewater Treatment Plant. Engineer will
develop a field I/O list and PLC database list for coordination with other
Contractors. The Field I/O list will include tag name, description, rack, slot, and
point for each PLC. The PLC database list will include tag name, description,
point type (AI, DI, etc.), data type (Real, Integer, Boolean, etc.), and the register
address to be used for data transfer by other systems.
Engineer will use the PLC programming standards and conventions as the basis
for logic development and organization on this project. This will ensure a
consistent applications software product. Hardware and software will be provided
to Engineer for its use in development, testing and commissioning of the PLC
logic. During construction, an Early Development System(EDS), as defined in
the contract documents, will be shipped to Engineer's office by the Process
Control System Supplier(PCSS) for use by Engineer throughout the
programming phase. The EDS shall include all software and tools required for
development. The specifications will be written such that the PCSS will be
responsible for retrieval from Engineer's office prior to factory testing.
Engineer's scope does not include any costs for shipment of equipment; however,
Engineer anticipates including provisions in the design documents to require the
PCSS to cover these costs as part of the construction contract.
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c. Historical Database/Reports
This subtask includes the programming and configuration of the historical data
management system. Historical data will be available for trending and report
generation. Engineer has budgeted to provide up to 10 single page operational
reports for this construction project. An operational report is defined as a single 8
1/2 X 11 inch page. The reports development will commence based on the
approved final reports submittal.
d. Coordination Meetings and Workshops
Engineer will attend the three mandatory Contractor construction coordination
meetings and will conduct two workshops as follows:
Workshop 1 —Project Plan Review
Purpose—To review the project plan document and ensure that all parties are in
agreement on how the project will be executed and who the contacts are along
with the communication protocol.
Workshop 2—Graphics Submittal Review/Report Development
Purpose—To review the comments from the graphics submittal and to define the
required reports and their format.
These two workshops will be conducted as a single session immediately
following the first contractor construction coordination meeting.
e. Testing and Startup System Support
(1) Pre-Factory Configuration Development and Testing
The Pre-Factory Configuration Development and Testing will be an un-witnessed
test conducted at Engineer's staging facility. By utilizing the Early Development
System (EDS)provided by the PCSS, Engineer will perform equipment
configuration, develop, install and test the HMI and PLC application software
programs required for the control system. This test will verify the functionality,
performance, and stability of the HMI and PLC programming software. The
objective of this test is to confirm the development of HMI and PLC software
programs prior to shipping the EDS back to the PCSS' facility. Engineer's scope
assumes that Engineer will be able to retain the EDS system for the specified time
duration. Upon completion of the development and testing period, the PCSS will
ship the EDS back to their staging facility to prepare for the System Integration
Test.
(2) System Integration Test
This test will be an un-witnessed test conducted at the PCSS' staging facility.
Engineer will install the application software onto the control system. The
purpose of this test will be to verify the functionality,performance, and stability
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of the control system hardware and software as a complete integrated system.
The objective of this test is to confirm the control system is ready for
demonstration to the City of Pearland. This test will include a complete point-by-
point test. Engineer's scope assumes that the PCSS will assist in the test and will
correct any deficiencies with the equipment and control panels in a timely
manner.
(3) Witnessed Factory Test
This test will be conducted at the PCSS system staging facility. Engineer will
demonstrate to the City of Pearland representative that the control system operates
as designed. The test will demonstrate the system I/O functionality,process
graphic displays, PLC control logic, historical data collection, storage, retrieval,
and reports. Engineer's scope assumes that the PCSS will assist in the test and
will correct any deficiencies with the equipment and control panels in a timely
manner.
(4) Plant Startup and Demonstration Testing
Engineer will provide field startup services, including confirmation of field I/O,
graphics, trends, alarms, reports, and process control strategy startup. Engineer's
scope assumes that the PCSS will assist in the field testing and startup and will
correct any deficiencies in the installation and equipment operation in a timely
manner. Once a facility is started up and is operational, Engineer will
demonstrate to the City of Pearland representative that the control system
application software performs as designed. The system application engineering
services shall be considered substantially complete for this construction project
when the system has met the design intent and any minor problems or issues have
been noted on the project punch list.
A final punch list of outstanding items shall be prepared. Engineer will clear all
final punch list items, with the exception of items beyond Engineer's control,
within an agreed upon time. Examples of items considered beyond Engineer s
control include items dependent on process equipment or repairs, hardware or
software bugs inherent to vendor supplied equipment(i.e., defects that require
manufacturer revisions to correct), etc.
5. Training
a. System Training
Training will be coordinated with City of Pearland staff to provide optimized
training for operations and maintenance staff. Engineer will provide the training
as defined below.
(1) Operations Training
Training will be provided for operations staff in the operation of the control
system as it relates to monitoring and controlling process operation for this
project. Engineer will provide two identical sessions (8 hours each session) on
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two consecutive days. Engineer will coordinate scheduling to meet the needs of
the City of Pearland.
(2) Management Training
Training will be provided for management staff. Management will be given an
overview of the control system configuration and operation. Engineer will
provide one session lasting 2 hours. Engineer will coordinate scheduling to meet
the needs of the City of Pearland.
(3) System Administrator Training
Training will be provided for System Administrator staff in the operation of the
control system as it relates to monitoring and controlling process operation for
this project. Engineer will provide one, two-day session (8 hours) on two
consecutive days. The primary purpose of this training will be to review the
specific programming developed by Engineer. Engineer will coordinate
scheduling to meet the needs of the City of Pearland.
Deliverables: 6 copies of Operations Training Manual 2 copies of Management
Training Manual 2 copies of System Administrator Training Manual
6. Documentation
a. System Documentation
Engineer will assemble final documentation generated from the previously
defined activities for this project. The final documentation will consist of the
final control loop narratives (Hard and soft copy), the final Process Graphic
Displays (Hard and soft copy), the PLC control logic programs (Soft copy only),
and the HMI programming applications (Soft copy only). The soft copies of the
documents generated will be provided in the Adobe PDF format and in the native
programming language, where appropriate.
Deliverables: Two hard copies
Deliverables: One soft copy(CD)
B. SCADA Standards Development/Training
1. Engineer will conduct a single day workshop to define the new HMI standards and
conventions. These standards and conventions will be used as the basis for all future
development that will take place on this project. At the conclusion of the workshop,
Engineer will provide detailed meeting minutes and request that Pearland personnel
confirm our understanding of the discussions. Upon receipt of confirmation of these
meeting minutes from Pearland, Engineer will formulate the minutes and all decisions
made in the workshop into a detailed HMI development standards document. This
document will be submitted to Pearland for review and acceptance and will provide
the basis for all future development efforts. Upon acceptance by Pearland of the HMI
programming standards submittal, Engineer will commence with the HMI
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development effort. This will also provide Pearland with a document that can be used
during future projects to ensure that any work that is undertaken is consistent with the
screens developed under this project. These standards shall include, but not be
limited to:
a. Naming Conventions
b. Operator interface, set point entry, equipment control, display navigation, etc.
c. Graphic standards, including display types, display format, colors, equipment and
icon symbols, etc.
d. System security and access levels
e. Alarming
C. Chapter 210 Reuse Authorization
Engineer will prepare and submit on behalf of the City notification for reuse
authorization in accordance with Texas Administrative Code 210 for the treated effluent
from the improved facility.
D. Texas Water Development Board(TWDB) Funding Assistance
1. Engineer will prepare an application for funding assistance from the Texas Water
Development Board(TWDB). This scope item will only be utilized if specifically
authorized by the City of Pearland should they decide to apply for TWDB funding.
Otherwise, this scope item will not be utilized and no work or subsequent invoices
will be accrued towards this task item. Specific scope items include the following:
a. Attendance at TWDB Pre-Application Meeting
b. Preparation of Financial Assistance Application
c. Assistance with preparation of Closing Documents (if applicable)
d. Incorporation of Davis-Bacon Act wage rates into the Contract Documents (SRF
loans)
e. Incorporation of EPA's Disadvantaged Business Enterprise documents into the
Contract Documents (SRF loans)
f Clarifications/Limitations and Assumptions
(1) City's Financial Advisor and Legal will provide all financial and legal related
data necessary for the application
(2) Assumes City already has an approved Water Conservation and Drought
Contingency Plan required by TWDB
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E. TWDB Funding NEPA Compliance
1. Should the City elect to apply for Federal SRF,NEPA compliance will be required.
This scope item will only be utilized if specifically authorized by the City of Pearland
should this task be required by the terms and conditions of the TWDB funding.
Otherwise, this scope item will not be utilized and no work or subsequent invoices
will be accrued towards this task item. Because the history and extent of the current
site conditions are not completely known, Engineer proposes to provide the following
services, as authorized by the City of Pearland,up to the allowance amount specified
in Table A-1. Specific scope items may include the following:
a. Documentation necessary for Categorical Exclusion (CE); and/or
b. Performance and submittal of an Environmental Assessment(EA); and/or
c. Preparation of an Environmental Impact Statement (EIS)
2. If the above services are authorized, a full budget estimate for each task will be
prepared, submitted an authorized prior to commencement of work. Should the
proposed budget exceed the remaining allowance, Engineer will perform work(if
authorized)up to the maximum allowance and pause work until additional funding is
authorized to complete the task.
F. Spill Prevention Control and Countermeasures (SPCC)Plan
Engineer will complete a spill prevention control and countermeasures (SPCC)plan as
needed for proposed expansion.
G. Storm Water Pollution Prevention Plan(SWPPP)
Engineer will provide storm water pollution prevention plan(SWPPP)requirements as
needed for proposed expansion.
H. Electronic Operations and Maintenance (O&M) Manuals
1. Engineer will develop and implement an information system to document plant
operation and maintenance activities. Reliable access to facility operation information
such as equipment manuals, drawings, standard operating procedures, design
documents etc. is a concern for most organizations. A computer-based information
system has replaced paper libraries as the method of safeguarding essential
documents and foundational operation knowledge of assets. The proposed electronic
operation information system (EOMIS)will be implemented with a Web-based
system that will reside on the City's Intranet. The core foundation of the EOMIS will
be the facility O&M manual and related information assets. The EOMIS will provide
an organized structure aligned to the facility with easy to navigate controls that give
access to essential operation information for knowledge transfer, training and
troubleshooting process operation. The EOMIS is a living, revisable operation and
maintenance documentation solution and this proposal includes tools and training to
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allow City staff to maintain content thus keeping the EOMIS current at all times. The
following outlines task details and deliverables for developing an Electronic
Operation and Maintenance manual.
Engineer will perform the following tasks and subtasks as part of the scope of work.
2. Project Management, Quality Meetings and Design Workshop
a. Meeting and Workshop
Engineer will coordinate and facilitate a one-day workshop to present and discuss
details of the EOMIS. The workshop will be conducted in two sessions (1)project
kick-off and(2) design.
The project kick-off session will facilitate presentation and discussion of the
following elements that will be used to successfully complete the project on-time
and within budget.
(1) Team roles with contacts and communication protocol;
(2) Project Work-Plan with goals and milestones for key deliverables and
decision points;
The design session of the workshop will be focused on stakeholder preferences
gained from review of a variety of example EOMIS of similar treatment systems.
A draft O&M manual TOC list will be reviewed to establish the framework of the
O&M information content. A sample O&M manual section will be selected to
develop draft documents.
Assumption: The workshop will have in attendance representation from all City
stakeholder departments
Deliverables: Workshop agenda and handouts of the presentation
b. Technical Memorandum
Engineer will prepare a technical memorandum(TM) based on discussions and
comments from the workshop sessions. The TM will provide additional
clarification to the scope of services and set criteria for deliverables. The
approved TM will also establish the basis for overall reviews of quality and
conformance of the work product. Engineer will transmit the TM to the City
within ten working days following the workshop.
Deliverables: Technical Memorandum and Revised TOC listing
c. Project Management
Engineer will establish roles, responsibilities and communication protocols for
project staff. Engineer will establish project objectives, identify critical success
factors and the actions needed to achieve them. Engineer will manage the tasks to
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meet the proposed deliverable schedule and provide monthly invoices in a format
agreed upon with the City.
d. Project Meetings
Engineer will engage in meetings and workshops with the City, including a
kickoff meeting and up to five additional site visits for workshops/meetings,
interviews and data collection with City staff to discuss various aspects of the
project, as needed. Engineer will plan,prepare and facilitate the kickoff meeting.
Based on planned workshops and possible additional meetings, it is anticipated
that Engineer will meet with the City as needed, but approximately on a monthly
basis.
3. Develop EOMIS
Engineer will develop the EOMIS following the final TOC listing, and format
approved by the City. Efficient development of the EOMIS requires early approval of
the content format and overall structure. The purpose of the Draft Pilot EOMIS (See
H.3.a) is to establish the baseline for the balance of the EOMIS content. The Draft
EOMIS will be provided to the City for review and hands-on demonstration. Upon
approval, Engineer will complete development of the EOMIS content through field
verification (See H.3.b) including photographs, figures (See H.3.c&d) and as-built
drawings and vendor supplied equipment manuals (See H.4&5). The field verified
EOMIS will be provided to the City for review over a 30 day period as a fully
functional Web-based information system. City review comments will be addressed
to finalize the EOMIS (See H.3.f)prior to installation and training(See H.6).
Draft documents will be delivered to the city as electronic MS Word format with
track changes enabled for communicating review comments and printing purposes.
Color photos will be included in the final O&M documents.
The following subtasks outline Engineer's activities and deliverables for this task of
the project.
a. Draft O&M Section
Based on City comments and selected section, Engineer will develop a draft
section (e.g. Tertiary Filtration) for the City to review.
Engineer will prepare a draft"pilot"EOMIS that will include a working graphic
user interface (GUI)—see below for description of the GUI, with the sample
subsection approved by the City. The draft GUI will focus on establishing the
content layout and demonstrate functionality of the EOMIS. Functionality of the
EOMIS system will include interactive links throughout the Operation
information, and lists to other categorized information such as drawings and
equipment O&M manuals, and a complete text based search feature.
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The EOMIS user interface will be a Web-based Internet browser window. The
graphical user interface (GUI)will divide the browser window into three areas:
(1) Dashboard Banner: A fixed dashboard banner area that spans the width of the
window at the top edge and will display text and graphics to identify the Far
Northwest WWTP; and include buttons to navigate to the home page, search
page, drawings and vendor O&M manuals.
(2) Navigation Tree: A fixed area on left margin of the window will display a
hierarchal table of contents tree and provide the primary navigation that will
allow quick access to process and support system topics.
(3) Main Content Area: The balance of the window will display the body of the
EOMIS content as the narrative Operation information in the form of text,
lists and tables with integrated photos and links to relative support
information.
The pilot EOMs will be submitted to the City in a fully functioning electronic
format for a period of fifteen (15)work days to review and provide comments.
The draft pilot EOMIS will facilitate a thorough review of the layout and
functionality to complete the EOM.
Deliverables: Draft EOMIS Pilot as a fully functional system for review and
hands-on demonstration. Engineer will schedule a presentation to demonstrate the
Draft EOMIS at a workshop meeting with the City.
The Draft EOMIS will be delivered on DVD discs.
b. Complete and Field Verify Draft O&M Information
Based on review comments of the draft EOMIS (See H.3.a), Engineer will
complete the draft EOMIS through field verification.
Since the O&M information document structure and format will be established
and approved per other subtasks, Engineer will develop and field verify the
remaining documents prior to further city review.
During field verification, Engineer will be on site at the WWTP and other City
facilities as needed to clarify and verify O&M information to complete the draft.
Upon completion of field verification, the draft documents will be submitted in
electronic format for the City for a period of thirty(30)work days to review and
provide comments. This will facilitate a final City review of the EOMIS.
Deliverables: Field Verified EOMIS in Web-based format. Engineer will provide
a Field Verified EOMIS on electronic media(USB drive) of a size that can hold
the full EOMIS file structure. Engineer will schedule a presentation to
demonstrate the Field Verified EOMIS at a workshop meeting with the City.
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c. Photographs
Engineer will capture and process photographs for inclusion in the manual.
Photographs of select processes and process equipment will be annotated to
identify important features and integrated into relative locations of the documents.
Assumption: For budgeting purposes, up to 100 photographs are assumed
d. Operational Figures
Engineer will develop graphic figures processes for reference in the EOMIS.
Graphic figures will developed from design drawings, photographs, diagrams and
other information. An image of the figure will be integrated into the process
narratives and also linked as a scalable PDF document for printing at any size.
Deliverables: For budgeting purposes, the following three figures will be
developed
(1) Process Flow Diagram
(2) Hydraulic Profile
(3) Overall Plan View
e. Final EOMIS
Engineer will incorporate City comments from the draft EOMIS and field verified
O&M information along with photographs and support components into the final
EOMIS. The final EOMs will be delivered to the City on back-up on electronic
media. Subtask 5 below details installation of the EOMs.
Deliverables: Final EOMs
f. Drawings
Engineer will include final as-built record drawings in a tabular listing as Adobe
PDF files. The drawing list will be programmed to link to each drawing by
drawing title.
Deliverables: Final as-built facility drawings as PDF files incorporated into the
EOMIS.
4. Equipment O&M Manuals
Vendor supplied equipment O&M manuals are a key source of information for
operation, SOPs and general process maintenance.
Task 5 provides for listing and linking O&M manuals for electronic storage and
reference in operation narratives.
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a. Equipment O&M Manual Programming
Engineer will review equipment O&M manuals for function of search ability and
bookmarking requirements per project specifications as needed to include in the
EOM search index.
The EOMIS will have a dashboard button to display a full list of the equipment
O&M manuals where each listing will be linked to a specific submittal stored in
the EOMIS.
The equipment O&M manuals will be incorporated into the EOMIS search index
to allow their content to be listed in search results
Assumption: The EOMIS server will store all vendor O&M manuals, and the final
listing of vendor O&M manuals will be provided by the project contractor.
Deliverables: Electronic PDF files of equipment O&M manuals incorporated
into the EOMIS
5. EOMIS Implementation
Implementation of the EOMIS will include software and procedures for version
control and publish content via User Role accounts.
Engineer will coordinate with the City to establish an installation schedule for
implementing the EOMIS onto a computer provided by the City.
a. User Account Configurations
Implementation of User Roles-based access provides multi-level control to view
and modify content via the EOMIS. The implementation will manage
organization of EOMIS user information for User Role account configurations.
User Role accounts consist the following roles:
(1) End-user access to the operation information a Web browser;
(2) Publishing roles with access to view edit and update content to the EOMIS.
This role can also serve as approver for publishing content; and
(3) Administrator roles for account configuration and table of content updates.
Deliverables: Assistance to City for account configuration. Engineer will
coordinate with the City's IT for scheduling system configuration.
b. EOMIS Server Configuration
Engineer will coordinate with the City to specify a computer to be the server for
the EOMIS.
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The EOMIS server will be specified and implemented to provide adequate storage
and processing capacity for the EOMIS. Network connectivity will be coordinated
with the City's IT and policies.
Assumption: The WWTP will have required power, location and network
infrastructure to support the EOMIS server.
c. EOM System Software Configuration
Engineer will provide the following the EOMIS software and noted license
quantities.
Web Server Software—The Web server is assumed to be Microsoft Internet
Information Server(IIS) 7 running on a computer system with Microsoft
Windows 2008 Server operating system. The services included with Web server
will be used to administer end-user access to the facility Web sites of the EOMIS
along with file storage/backup services.
Engineer will provide the Web server license with the server computer.
EOMIS Content Revision Software—Engineer will provide software applications
to manage all aspects of the operation content, navigation revisions, revision
permissions, search indexing, versioning and revision logs.
The EOMIS will consist of the following software applications and licenses:
(1) 5-licenses of Adobe® Contribute®
(2) 1-license of Wrensoft Zoom Search Enterprise edition
(3) 1-license of Cool Tree js and Cool Builder
(4) 1-license of Adobe Acrobat Professional
d. End User Familiarization Training
The user familiarization training will be presented in a classroom setting using a
Power Point presentation followed by a hands-on session that includes the use of
navigation and information organization.
e. EOMIS Authoring and Reviewer Training
The EOMIS training will presented in a classroom setting using a Power Point
presentation followed by a hands-on session that includes content revision tools
and the use of review procedures &tools.
f. EOMIS Administrator Training
Administrator training will include lecture and hands-on training. Written
procedures for specific tasks associated maintaining EOM System user accounts
and the table of contents will be provided.
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I. Supplement to Geotechnical Investigation
1. Engineer will prepare a supplementary geotechnical investigation to include borings
that will provide adequate subsurface information for the balance of the expansion not
covered in Geotechnical Report delivered with the Preliminary Engineering scope.
The Preliminary Engineering scope did not consider borings for a new headworks
structure, a new NPW system (including storage tank and chemical feed building),
and SBR basins to expand to 6 MGD. The geotechnical investigation scope to be
completed in Preliminary Engineering phase covers some of these structures, but
postpones the deepest borings to have a chance to analyze the first set of borings and
economize additional borings that will be required to complete the analysis for the
entire expansion.
2. Engineer will prepare a Supplement to the Geotechnical Report including complete
design recommendation for the project, citing boring locations and depths, tailoring
field investigation & laboratory activities to specific requirements of the project,
customary and in keeping with best practices for the project type and requirements.
J. Resident Engineering Services
1. Engineer shall furnish a Resident Project Representative (RPR), assistants and other
field staff to assist Engineer in observing progress and quality of the work of
Contractor.
2. Through more extensive on-site observations of the work in progress and field checks
of materials and equipment by the RPR and assistants, Engineer shall endeavor to
provide further protection for City against defects and deficiencies in the work of
Contractor. However, Engineer shall not, during such visits or as a result of such
observations of Contractor's work in progress, supervise, direct, or have control over
Contractor's work nor shall Engineer have authority over or responsibility for the
means, methods, techniques, sequences or procedures selected by Contractor, for
safety precautions and programs incident to the work of Contractor, for any failure
of Contractor to comply with laws, rules, regulations, ordinances, codes or orders
applicable to Contractor's performing and furnishing the work, or responsibility of
construction for Contractor's failure to furnish and perform the Work in accordance
with the Contract Documents.
3. The duties and responsibilities of the RPR are limited to those of Engineer in
Engineer's agreement with the City and in the construction Contract Documents, and
are further limited and described as follows:
4. General
a. RPR is Engineer's agent at the site, will act as directed by and under the
supervision of Engineer, and will confer with Engineer regarding RPR's actions.
RPR's dealings in matters pertaining to the on-site work shall in general be with
Engineer and Contractor, keeping City advised as necessary. RPR's dealings with
subcontractors shall only be through or with the full knowledge and approval of
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Contractor. RPR shall generally communicate with City with the knowledge of
and under the direction of Engineer.
5. Duties and Responsibilities of RPR
a. Schedules: Review the progress schedule, schedule of Shop Drawing submittals
and schedule of values prepared by Contractor and consult with Engineer
concerning acceptability.
b. Conferences and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings,job conferences and other project-
related meetings, and prepare and circulate copies of minutes thereof.
c. Liaison:
(1) Serve as Engineer's liaison with Contractor,working principally through
Contractor's superintendent and assist in understanding the intent of Contract
Documents; and assist Engineer in serving as City's liaison with Contractor
when Contractor's operations affect City's onsite operations.
(2) Assist in obtaining from City additional details or information, when required
for proper execution of the Work.
d. Shop Drawings and Samples:
(1) RPR shall maintain a tracking log of Submittals, Shop Drawings and Samples.
(2) Receive Samples which are furnished at the site by Contractor, and notify
Engineer of availability of Samples for examination.
(3) Advise Engineer and Contractor of the commencement of any Work requiring
a Shop Drawing or Sample if the submittal has not been approved by
Engineer.
e. Review of Work, Rejection of Defective Work, Inspections and Tests:
(1) Conduct on-site observations of the Work in progress to assist Engineer in
determining if the Work is in general proceeding in accordance with the
Contract Documents.
(2) Report to Engineer whenever RPR believes that any Work will not produce a
completed Project that conforms generally to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project as a
functioning whole as indicated in the Contract Documents, or has been
damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise Engineer of Work that RPR believes
should be corrected or rejected or should be uncovered for observation, or
requires special testing, inspection or approval.
(3) Verify that tests, equipment and systems start-up and operating and
maintenance training are conducted in accordance with the Contract
Documents in the presence of appropriate personnel, and that Contractor
maintains adequate records thereof; and observe, record and report to
Engineer appropriate details relative to the test procedures and start-ups.
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(4) Accompany visiting inspectors representing public or other agencies having
jurisdiction over the Project, record the results of these inspections and report
to Engineer.
f. Interpretation of Contract Documents: Report to Engineer when clarifications and
interpretations of the Contract Documents are needed and transmit to Contractor
clarifications and interpretations as issued by Engineer.
g. Modifications: Consider and evaluate Contractor's suggestions for modifications
in Drawings or Specifications and report with RPR's recommendations to
Engineer. Transmit to Contractor in writing decisions as issued by Engineer.
h. Records:
(1) Maintain at the job site orderly files (using City file codes) for
correspondence, reports of job conferences, Shop Drawings and Samples,
reproductions of original Contract Documents including all Addenda, Change
Orders, RFIs, additional Drawings issued subsequent to the execution of the
Contract, Engineer's clarifications and interpretations of the Contract
Documents, progress reports, Shop Drawing submittals received from and
delivered to Contractor and other Project related documents.
(2) Prepare a daily report and keep a diary or log book, recording Contractor's
hours on the job site, weather conditions, data relative to questions of Work
Change Directives, Change Orders or changed conditions, list of job site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and
send copies to Engineer.
(3) Record names, addresses and telephone numbers of all Contractors,
subcontractors and major suppliers of materials and equipment, provide the
information to the City and provide updates if such information changes.
i. Reports:
(1) Furnish to Engineer monthly reports as required of progress of the Work and
of Contractor's compliance with the progress schedule and schedule of Shop
Drawing and Sample submittals.
(2) Consult with Engineer and City in advance of scheduled major tests,
inspections or start of important phases of the Work.
(3) Draft proposed Change Orders and Work Change Directives, obtaining
backup material from Contractor and recommend to Engineer Change Orders,
Work Change Directives, and RFIs.
(4) Report immediately to Engineer and City the occurrence of any accident.
j. Payment Requests: Review Applications for Payment with Contractor for
compliance with the established procedure for their submission and forward with
recommendations to Engineer, noting particularly the relationship of the payment
requested to the schedule of values, Work completed and materials and equipment
delivered at the site but not incorporated in the Work.
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k. Certificates, Maintenance and Operation Manuals: During the course of the
Work, verify that certificates, maintenance and operation manuals and other data
required to be assembled and furnished by Contractor are applicable to the items
actually installed and in accordance with the Contract Documents, and have this
material delivered to Engineer for review and forwarding to City as required in
the Contract Documents.
1. Completion:
(1) Before Engineer issues a Certificate of Substantial Completion, coordinate
with the Contractor to prepare a list of observed items requiring completion or
correction.
(2) Observe whether Contractor has had performed inspections required by laws,
rules, regulations, ordinances, codes, or orders applicable to the work,
including but not limited to those to be performed by public agencies having
jurisdiction over the work.
(3) Conduct a final inspection in the company of Engineer, City and Contractor
and prepare a final list of items to be completed or corrected.
(4) Observe whether all items on final list have been completed or corrected and
make recommendations to Engineer concerning acceptance and issuance of
the Final Completion Certificate.
6. Limitations of Authority by RPR
a. Shall not authorize any deviation from the Contract Documents or substitution of
materials or equipment (including "or-equal" items), unless authorized by
Engineer and City.
b. Shall not exceed limitations of Engineer's authority as set forth in the Agreement
or the Contract Documents.
c. Shall not undertake any of the responsibilities of Contractor, Subcontractors,
Suppliers, or Contractor's superintendent.
d. Shall not advise on, issue directions relative to or assume control over any aspect
of the means, methods, techniques, sequences or procedures of construction
unless such advice or directions are specifically required by the Contract
Documents.
e. Shall not advise on, issue directions regarding or assume control over safety
precautions and programs in connection with the Work.
f. Shall not accept Shop Drawing or Sample submittals from anyone other than
Contractor.
g. Shall not authorize City to occupy the Project in whole or in part.
h. Shall not participate in specialized field or laboratory tests or inspections
conducted by others except as specifically authorized by Engineer.
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7. The RPR services are based on twenty three (24) months of full time inspection.
Inspection shall be conducted upon commencement of construction activity.
K. Record Drawings
1. Engineer will coordinate with general contractor and sub-contractors as necessary to
obtain complete record of As-Built"redlines".
2. Engineer will provide Record Drawings from Contractor's As-Built "redlines" in
electronic format(CD) & hard copy format
3. Definitions:
a. As-Builts "redlines": Contractor's record of field changes to the work in line,
grade & elevation
b. Record Drawings: Engineer's incorporation of Contractor's As-Builts
L. 12-Month Warranty and Support Services
Engineer will consult with City's plant and engineering staff on a monthly basis, for a
period not to exceed 12 months, to review outstanding issues,problems with plant and
related matters, and advise on possible solutions and actions to be undertaken by the
City.
VI. SCHEDULE
A. The Engineer shall initiate each phase of work described herein immediately upon the
execution of the Agreement and upon issuance by City of Notice to Proceed.
B. The supplement to the Geotechnical Report delivered during Preliminary Engineering
phase will be delivered within 60 calendar days of Notice to Proceed.
C. Engineer shall deliver 30%review documents within 90 calendar days of delivery of
Notice to Proceed.
D. Engineer shall deliver 60%review documents within 90 calendar days of receipt of
City's comments on the 30%review documents.
E. Engineer shall deliver 90%review documents within 90 calendar days of receipt of
City's comments on the 60%review documents.
F. Engineer shall deliver Final Contract documents within 45 calendar days of receipt of
City's comments on the 90%review documents.
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VII. COST
A. A summary of proposed fees is shown in Table A-1 and the fee schedule and breakdown
is included as Exhibit B.
VIII. PAYMENT SCHEDULE
A. Engineer shall invoice lump sum portions monthly for basic services, based on the
percentage of the task that has been completed.
B. Payment for additional services shall be for reimbursable costs accrued at the time of
each invoice, in accordance with the billing rates shown in Table A-2.
C. Engineer shall only commence work for each Phase as authorized by the City in writing
or email.
IX. CLARIFICATIONS AND EXCLUSIONS
A. It is assumed that expansion will be confined within the existing property and no work
will be done outside of the plant fence, including modification of the outfall or discharge
piping.
B. Engineer assumes that storm water detention requirement shall be met off-site and no
design of detention structures shall be required. Also, Engineer assumes no separate
report shall be required for documentation of storm water management plan. Engineer
will provide storm water and cut and fill calculations as part of the final design package
for City documentation.
C. Engineer shall provide the number of hard copies of each deliverable as shown in the
deliverable task above for each phase. Engineer assumes no costs for reproduction of bid
documents for distribution to bidders. Any additional copies as required in writing from
the City of Pearland via letter, email, or fax will be invoiced"at cost"to Engineer plus
5%.
D. In reference to Section I,paragraphs D and E of the Contract For Professional Services,
City and Consultant (Engineer) agree that only deliverables as defined in Sections I
through IV, and items included as Additional Services in Section IV of this Exhibit shall
be provided as final construction documents, support documents, and work products
referenced. These documents will be provided in PDF format, with the exception of
modified City specifications and Record Drawings. Modified City specifications will be
provided in Microsoft Word format. Record Drawings will be provided in both PDF
format and AutoCAD compatible single-layer format, with the exception of standard
details, which will be provided in PDF format only.
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TABLE A-1
TO AGREEMENT BETWEEN ENGINEER AND OWNER FOR PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
FAR NORTHWEST WASTEWATER TREATMENT PLANT EXPANSION
BASIC AND ADDITIONAL SERVICES FEES
TASK NO. TASK DESCRIPTION AMOUNT
Basic Services
Final Design
(Lump Sum) $2,132,000
A. 30% Percent Design Submittal $618,000
B. 60% Percent Design Submittal $618,000
C. 90% Percent Design Submittal $618,000
D. Final Plans and Specifications $245,000
E. Coordination with Regulatory Agencies $33,000
II. Bidding Services $99 000
(Hourly Not to Exceed)
A. Attend Pre-Bid Meeting $8,000
B. Prepare Addenda $62,000
C. Conformed Drawings and Specifications $23,000
D. Bid Opening/Award $6,000
III. Engineering Services During Construction $405,000
(Hourly Not to Exceed)
A. Pre-Construction Meeting $5,000
B. Monthly Meetings $58,000
C. Review Submittals $183,000
D. Evaluate RFIs/CORs $112,000
E. Special Inspections/Witness Testing $47,000
Subtotal Basic Services $2,636,000
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IV. Additional Services
(Hourly Not to Exceed)
A. Programming of Process Control System $306,000
B. SCADA Standards Development/Training $46,500
C. 210 Reuse Authorization $8,500
D. TWDB Funding Assistance $20,000
E. TWDB Funding NEPA Compliance $50,000
F. SPCC Plan $15,000
G. SWPPP $12,000
H. Electronic O&M Manuals $250,000
Supplement to Geotech Report $28,000
J. Field Project Representative $634,000
K. Record Drawings $110,000
L. 12-Month Warrantee Service and Support $46,000
Subtotal Additional Services $1,526,000
Total Contract Value $4,162,000
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TABLE A-2
TO AGREEMENT BETWEEN ENGINEER AND OWNER
FOR
PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
FAR NORTHWEST WASTEWATER TREATMENT PLANT EXPANSION
HOURLY LABOR RATES
LABOR CATEGORY Hourly Rate
Principal/Project Director $225.00
Sr.Tech Specialist(QA/QC) $225.00
Sr. Project Manager $200.00
Discipline Manager $175.00
Engineer 7 $185.00
Engineer 5/6 $175.00
Engineer 3/4 $150.00
Engineer 1/2 $135.00
Cost Estimator $125.00
Senior Designer/Drafter $135.00
Designer/Drafter $110.00
Sr. GIS Technician $135.00
GIS Technician $100.00
Senior Administrative Personnel $110.00
Administrative Accounting $90.00
Administrative Assistant $75.00
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