R-2014-041 2014-04-28RESOLUTION NO. R2014-41
A resolution of the City Council of the City of Pearland, Texas,
authorizing a contract for professional services, associated with the
Right -of -Way Assessment Project, with Infrastructure Management
Services in the amount of $314,713.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for professional services, a copy of which is
attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby
authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for professional services associated with the
Right -of -Way Assessment Project.
PASSED, APPROVED and ADOPTED this the 281" day of April, A.D., 2014.
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
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Resolution No. R2014-041
Exhibit "A"
IMM
Scope of Work IMS Infrastructure Management Services
1820 W. Drake Dr, Ste 108, Tempe, AZ 85283
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.com
To: Mike Leech, Senior Engineer Date: April 8th, 2014
From: Zac Thomason, MBA, National Client Project: 2014 Right of Way
Services Manager Assessment Program
Subject: Scope of Work Document Project No: N/A
IMS Infrastructure Management Services is pleased to submit this revised scope of services document to
the City of Pearland. The activities were developed using the specifications outlined in the Request for
Qualifications, team discussions at the short list presentation on March 3rd 2014, and team revisions of
the scope of work document. The scope of services was also designed around the City's desire to keep
the data and results in a non-proprietary industry standard format that can be imported into a 3rd party
asset management system at a future unknown date.
To summarize the scope budget and activity descriptions found on the following pages of this document,
we have identified a base scope of services for this assignment. The base scope was designed to
implement a turn -key pavement management solution that includes the following activities:
• Network segmentation review and preparation
• Automated roadway condition assessment
• Roadway and right of way imagery acquisition
• ROW asset sweep (7 asset types are being inventoried, located, and assessed)
• Online data viewer access
• Pavement/sidewalk analysis
• Comprehensive reporting
• City council presentation & meeting
• Pavement design, standard plans, & specification consulting services
IMS Infrastructure Management Services Pearland Scope Doc 2014 revl.doc page l
City of Pearland - 2014 Pavement & Right of Way Management Services
Suggested Base Scope of Services
Task Activity
Project Initiation
Quant Units
Unit Rate Total
1 Project Initiation & Set Up
2 Network Referencing & GIS Linkage
Field Surveys
1 LS $3,500.00 $3,500
455 T -Mi $25.00 $11,375
3 RST Mobilization & Calibration 1 LS $3,000.00 $3,000
4 RST Field Data Collection - Pavements 455 T -Mi $115.00 $52,325
5 Asset Data Collection (GPS & Camera Configuration) 455 T -Mi $20.00 $9,100
Data Management
6 Data QA/QC, Processing, Format, & Supply (Excel, Shapefiie, mg) 455 T -Mi $25.00 $11,375
7 Process Forward View Imagery at 25 -foot Intervals - 1 view 455 T -Mi $15.00 $6,825
8 Condition Data Load - Pavements &Sidewalks 1 LS $5,000.00 $5,000
9 Analysis & Budget Development Results - Pavements &Sidewalks 1 LS $7,500.00 $7,500
10 Final Report (5 & 10 Year Plan) - Pavements &Sidewalks 1 LS $10,500.00 $10,500
11 Online Data Viewer (browser based application w/ 2 years of hosting) 1 LS $13,000.00 $13,000
12 Project Management 1 LS $10,013.00 $10,013
13 ROW Asset Sweep (Sidewalks - Curb/Gutter - Sign/Support - ADA Ramps - Sidew alk 455 T -M i $340.00 $154,700
Obstruction - Storm Sew er hlet - Striping/Markings)
14 City Council Presentation & Meeting 2 EA $3,000.00 $6,000
15 Pavement Design, Standard Plans, & Specifications Consulting Services 1 LS $10,500.00 $10,500
Not to exceed amount = $215/hour + expenses (approximately 55 hours)
Project Total: $314,713
Task Description
Activities
Deliverables
Project Initiation:
1. Project Initiation & Set Up Confirm scope, extent and content of surveys, set Technical memo detailing
milestones, and deliverables. scope of work, budget and
deliverables.
Confirm key contacts, roles and responsibilities, and
project documentation.
Identify location of key data elements such as traffic
data, GIS, existing roadway inventories, and
pavement management data.
Identify deficient data and the means to obtain it.
• Confirm phases of the work and invoicing
methodology.
IMS Infrastructure Management Services Pearland Scope Doc 2014 revl.doc page 2
2. Network Referencing & • Using the City's GIS centerline topology and existing Survey maps and inventory
GIS Linkage
Field Surveys:
3. RST Mobilization &
Calibration
4. RST Field Data Collection -
Pavements
5. Asset Data Collection Ws
& Camera Configuration)
Data Management:
6. Data QA/QC, Processing,
Format, & Supply (Excel,
Shapefile, and KMZ)
pavement inventory, develop a network wide
roadway inventory suitable for pavement
management purposes.
• Include street number and block order in
referencing.
• Review existing segmentation and recommend
updates.
• Link each segment to its parent GIS section.
• Obtain roadway attributes from GIS for functional
class, traffic, width, length, pavement type, curb
type, etc. If not available, devise plan to obtain
them.
• Develop survey maps for use by the RST and client
review.
• Mobilize surface distress, roughness, and rutting
testing equipment to project.
• Demonstrate the equipment to the City.
• Calibrate equipment.
• On all arterials and collectors, complete 2 pass
testing collecting up to 9 ASTM D6433 distresses
and attributes at 100 -foot intervals on a block by
block basis.
•
•
•
•
Local roadways will be surveyed in a single pass.
IMS will survey approximately 450 miles of roadway.
Mount at least 4 camera views for video acquisition.
Position cameras to capture required sidewalk
attributes and optional asset features. The 4 views
will include driver front, passenger front, driver rear,
and passenger side.
• Final number of cameras and specific configuration
will be proofed out before commencing data
collection.
• Develop exceptions report for lengths that do not
match GIS.
• For each data stream (surface distress, roughness,
GPS), aggregate and process the data at the block
level.
Develop individual index scores for surface distress,
structural (if collected), roughness, and LAD as
appropriate.
for use during the survey.
Equipment calibration
results
Survey 450 miles with
Laser RST technology.
Video for use in asset
database development
activities.
Excel spreadsheet of the
sectional data and index
values.
Geodatabase and KMZ
files delivery.
IMS Infrastructure Management Services Pearland Scope Doc 2014 revl.doc page 3
7. Process Forward View
Imagery at 25 -foot intervals
— 1 view
8. Condition Data Load —
Pavements & Sidewalks
9. Analysis & Budget
Development Results —
Pavements & Sidewalks
10. Final Report (5 & 10 Year
Plan) — Pavements &
Sidewalks
Develop an overall condition score for each section.
Shape files of the processed data.
• Complete QA of data.
Process the forward view (driver front) images at 25 -
foot intervals.
Images will be in .jpeg format with an associated
geodatabase containing hyperlinks.
Assemble and load the pavement surface and
sidewalk data into the IMS designated pavement
management system in preparation of the analysis.
No software is being supplied as a part of this
contract and all data will be supplied in Excel,
Access, Shape file, or Google Earth KMZ format.
Develop the intelligence that drives rehabilitation
and maintenance selection on each roadway.
Develop deterioration models for load during
pavement analysis.
Review PCI thresholds, performance indexes,
functional classification, and all other weighted
criteria.
Following the field surveys and data processing,
complete the following analysis:
Present status and PCI report in Excel format c/w
PCI charts and backlog.
Fix all needs analysis and budget.
Steady state (SS), do nothing, unlimited, SS plus
50%, SS minus 50%.
Budget driven analysis ($/yr estimate).
Integrate City capital plans and "must do's" ($ to hit
set PCI and backlog target).
After reviewing the analysis and finalizing the
results, begin assembling a comprehensive report.
The report shall include a summary of the network
value, pavement condition, rehabilitation &
maintenance treatments, budget scenarios, a review
of PCI definitions, the operating parameters utilized,
and the results of the survey.
The written report shall be supplemented with
appendices that contain spreadsheet reports such
as:
Street Inventory and Condition Summary
$ Driven Rehab Program by Segment
$ Driven Rehab Program by Year
Alternate $ Driven Rehab Programs by Year &
Deliver images on flash
drive with associated
geodatabase.
Data load results.
Draft analysis and report.
Up to 5 models/budget
analysis options will be
completed.
Delivery of draft pavement
management report.
Deliver 2 hard copies of the
final report and an
electronic copy on a flash
drive.
Shape and KMZ files.
IMS Infrastructure Management Services Pearland Scope Doc 2014 revl.doc page 4
11. Online Data Viewer
12. Project Management
13. ROW Asset Sweep
14. City Council Presentation
and Meeting
15. Pavement Design,
Standard Plans, &
Specifications Consulting
Services
Segment.
• Deliver draft report to City and incorporate any
modifications to the analysis or reporting
methodology.
• Deliver 2 final reports plus electronic files.
• Deliver shape and KMZ files of the final analysis
results.
• Development of a browser based data viewing
application.
• Static application that will be loaded with the
pavement condition, analysis results, images, and
sidewalk inventories.
• Price includes 2 years of IMS hosting.
• Provide client with periodic e-mail updates and
reports.
• Meetings to be completed on-site and by conference
calls.
• Complete project administration and invoicing.
Develop a Master Asset List that defines the
attributes to be collected for sidewalks, curb/gutter,
sign/support, ADA ramps, sidewalk obstructions,
storm sewer inlets, and striping/markings.
All assets are positionally placed in GIS through the
utilization of RST imagery, aerial photography, and
internal GIS tool -kits.
At a minimum each asset will include: XY
coordinates, G/F/P designations, type, and
directional location.
Deliverable format is a personal geodatabase and
the loading of the inventories to the Online Data
Viewer Application.
Present report to City in a working meeting
format.
• Create a PowerPoint presentation to showcase
the results of the condition survey.
• Up to 2 onsite council meetings will be
completed.
• Hourly rate + expenses = upset limit of $10,500.00
• Review ACP mix designs (up to 5).
• Review GBC and subgrade specifications.
• Structural design review
• Construction standard plans & specifications.
Access and training to the
browser based application.
Status reports and invoices
Personal geodatabase with
asset inventory.
Report meeting and
PowerPoint presentation.
Pavement design, standard
plans, and specifications
review.
Memo with findings and
recommendations.
IMS Infrastructure Management Services Pearland Scope Doc 2014 revl.doc page 5