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2004-04-26 TIRZ NO. 2 MEETING AGENDA TAX INCREMENT REINVESTMENT ZONE NUMBER TWO CITY OF PEARLAND,TEXAS SHADOW CREEK RANCH Pearland,Texas Notice is hereby given that the Board of Directors of Tax Increment Reinvestment Zone Two, also known as Shadow Creek Ranch, will hold its next meeting on Monday, April 26, 2004 at 4:00 p.m. in the Council Chambers of Pearl and City Hall, 3519 Liberty Drive,Pearland,Texas, 77581, to consider, discuss and adopt such orders, resolutions or motions and take such other direct or indirect actions as may be necessary, convenient, or desirable with respect to the following matters: 1. Introduction; 2. Call the meeting to order, take attendance, and verify that a quorum is present; 3. Discuss and approve minutes of the October 7, 2003 Board meeting; 4. Project report from the Developer and PowerPoint Presentation; take appropriate action; 5. Quarterly financial report from City; 6. Report on current TIRZ lobbying activities in Governor's special legislative session; 7. Discuss and take necessary action regarding Auditor's Report on TIRZ Invoices Presented for Payment and approval of outstanding administrative invoices to date; 8. Discuss and recommend 2003 Annual Report be presented to City Council for approval; 9. New Business; 10. Any other matters which may properly come before the Board; 11. Adjournment. Sue Darcy Knudson &Associates Administrator I,LaKeisha Cannon-Scott,Deputy City Secretary of the City of Pearland,Texas,do hereby certify that the foregoing notice was posted in a place convenient to the general public at City Hall on the 22"a day of April 2004,at 10:15 am (SEAL) /GLt/Y�GC d t•lep n LaKeisha Cannon-Scott Deputy City Secretary 04/24/04 10:44 KNUDSON & ASSOC. NO.418 DO2 IlL � NulIlairson CtRT7rtED PUetJC ACCOUNTANTS PPoresstoNIAI.C,ORK:RAT ON Independent Accountants' Report Board of Directors Tax Increment Reinvestment Zone No.2 City of Pearland,Texas We have performed the procedures enumerated below, which were agreed to by you solely to assist you in determining the propriety of invoices regarding services rendered in 2003 and 2004 for administration of Tax Increment Reinvestment Zone No. 2, City of Pearland,Texas (the "Zone"). This engagement to apply agreed upon procedures was performed in accordance with standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of the specified users of the report. Consequently, we make no representation regarding the sufficiency of the procedures described below for the purpose for which this report has been requested or for any other purpose. 1. We obtained invoices submitted by Consultants and other parties for services rendered. 2. We tested the mathematical accuracy of the invoices. We also reviewed the invoices to ensure costs submitted were related to the Zone's administration. Invoices were also reviewed to ensure charges were not duplicated and the periods of service did not overlap, 3. We compared hourly rates charged on the invoices to contracts between the parties and the Zone. 4. We reviewed expenses noted on the invoices for reasonableness and compared amounts to the contracts between the parties and the Zone, as appropriate. 5, We compared the total costs submitted to the Zone's budget to ensure aggregate costs did not exceed the budget. The results of our procedures are described in the attached. Schedule A. This schedule reflects invoices presented for services rendered for the period September 2003 through March 2004. We were not engaged to, and did not perform an audit,the objective of which would be the expression of an opinion on the invoices presented. Accordingly, we do not express such an opinion. Had we performed additional procedures,other matters might have come to our attention that would have been reported to you. 11 Creenway Plaza,Suite 1515• Houston.TX 77046•(713)621-1515•Fax: (713)621-1570 One Sugar Creek Blvd.,Suite 920•Sugar Land,TX 77478 •(281)242-8600•Fax:(281)242-7333 MENDERS:AMERICAN INcrr10'i R(IV CE1419 Y'IED I'CCIIC ACCOUN1 Anti,1 kNAS SOC1Er1'or Ck N'I I'!)PU8L1C ACC'. h'l'AN Is, ern ASSOCIATES INTCRN'ATIONnI. INC'1V11^N AaSOCIATV.O OYFlC' NCI®AI.US,AND IT'rk,NNAYTONnl.CITIES PPP 24 2004 11:50 713 463 8011 PAGE.02 04/24/04 18:44 KNUDSON & ASSOC. NO.418 D83 Board of Directors Tax Increment Reinvestment Zone No. 2 Page 2 This report is intended solely for the use of the specified users and should not be used by those who have not agreed to the procedures and taken responsibility for the sufficiency of the procedures for their purposes. We appreciate the opportunity to be of service to the Zone and the courtesy and cooperation extended to us by the developer and the Zone's consultants daring the course of our engagement. Please feel free to contact us regarding any of the items referred to above or any other matters of concern./4• A•09ect me /et 6404064.... I Houston, Texas April 26,2004 2 APR 24 2004 11:50 713 463 8011 PAGE.03 04/24/04 18:44 KNUDSON & ASSOC. NO.418 D24 • SEIEDIALA TAX INCREMENT$F;INVESTMENT ZONE NO. 2 CITY Ol'PFARLAND, AS 4.1 : y . . \il : I Zit•U kit; • • U a : _,, i i !n i Description _ Amount Huitt-Zollars s $ 3,976.20 Construction auditor services Vinson&Elkins,LLP 6,377.67 Legal services related to Zone administration Allen Boone l3umphries, LLP 21,678,50 Leal services related to Zone administration Knudson&Associates 27,697.88 Services related to Board administration and Zone manawment 1JA Engineering and Surveying,Inc. 7,449.88 Services related to Zone meetings and operations Null-Laicsoo, P.C. 2,350.00 Services related to Zone Administration Total invoices presented - this report $ 69,530.13 Invoices presented relate to: $ 57,549.19 2003 2004 11,980.94 $ 69,530.13 2003 invoices presented currently $ 57,549.19 2003 invoices previously approved and paid 63,700,24 Total 2003 invoices presented 121,249.43 2003 Zone administration budget _ 175,000.00 Under Budget-2003 $ 750.571 3 APR 24 2004 11:50 713 463 8011 PAGE.04 04/24/04 10:44 KNUDSON & ASSOC. NO.418 D01 . City of Pearland . Document Distribution Cover Tax Increment Reinvestment Zone,Number Two Shadow Creek Ranch Document: 4 PgsJCopics ® Letter Date: Friday,April 23,2004 © Fax 4 Hy: Charles Knight ® Memorandum Description: Final Accoutnants Report ® Meeting Note e ® Telephone Note ® Transmittal Fax Numbers: Fax Numbers: 281-464-3715 Nigel Harrison A-P 281-652-1679 Dunn Coker A 281411.9098 Gary Cook A-P 281-496-0220 Chris Johnson A-P 702-736-7621 Gary Cook A-P 281-652-1708 Bill Eisen A 1.281.331 4918 Gary Davis A-P 281-652-1702 John Hargrove A 713-948-0004 Donna Coleman A-P 713.651.3317 Prank lldcbrando A-P 231.4 9-4440 'MikePyburo A-P 28t-652-1706 Joe Wertz A-P 281-342-0981 ltoa Castillo A-P 713-860-6606 Lynne Humphries A-P 281-435-8545 Larry Loess'n A-P 713.860-6606 Trey Lary A-P 281.922.9011 James McFerrin A-P 281-388-2719 Tommy King A 281-485-51106 Jo Knight A-P 113-435-4448 Deborah Junes A 281-652-1708 Alan Mueller A-P 713-238-7438 — Charles Williams A 281-652-1706 Young Lorfmg A 713.621.1570 Mark McGrath A-P 713-953-5026 David'Honey/lames Ross A-P 281.412-9098 Drew Pelter A-P 281-579-8212 Kerry Gilbert/Matt Stoops A 281-646-1641 Bob DeForest A ,, Comments: A=Agenda Please see the attached final Accountant's Report for consideration in Monday's P-P•.cket Board meeting.Please replace the draft report in the Board packet's with this report. Thanks. Knudson And Associates Tel.(713)463-8200 r Fax.(713)463-8011 Zane Administrators tors APR 24 2004 11:49 713 463 8811 PAGE.01