Ord. 1492-1 2014-01-27ORDINANCE NO. 1492-1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, AMENDING ORDINANCE NO. 1492, THE 2013-
2014 ANNUAL BUDGET ORDINANCE, BY; AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO TAKE ALL ACTIONS NECESSARY
TO FACILITATE THE CHANGES IDENTIFIED HEREIN WITHOUT
FURTHER APPROVAL OF CITY COUNCIL; PROVIDING A SAVINGS
CLAUSE, A SEVERABILITY CLAUSE, A REPEALER CLAUSE, AND
AN EFFECTIVE DATE.
WHEREAS, the City Council is authorized by law to make changes in the City
budget for municipal purposes and for emergency appropriations to meet a pressing
need for public expenditure to protect the public health, safety, and welfare as a result
of unusual and unforeseen conditions; and
WHEREAS, said amendments are necessary to reflect additional appropriations
for fiscal year 2013 carryovers for revenue and expenses; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City Manager or his designee is authorized to make
appropriations for fiscal year 2013 carryovers as set out in Exhibit A, attached hereto
and incorporated herein by reference for all purposes, as authorized by law for
municipal purposes.
Section 2. That final approval of the PEDC carryovers referenced in Exhibit A
shall be contingent upon approval of said carryovers by the PEDC Board of Directors.
Section 3. That the City Manager or his designee is authorized to take all
actions necessary to facilitate the changes identified herein without further approval of
City Council.
Section 4. Savings. All rights and remedies which have accrued in favor of
the City under this Chapter and amendments thereto shall be and are preserved for the
benefit of the City.
ORDINANCE NO.1492-1
Section 5. Severability. If any section, subsection, sentence, clause, phrase
or portion of this Ordinance is for any reason held invalid, unconstitutional or otherwise
unenforceable by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct, and independent provision and such holding shall not affect the
validity of the remaining portions thereof.
Section 6. Repealer. All ordinances and parts of ordinances in conflict
herewith are hereby repealed, but only to the extent of such conflict.
Section 7. Effective Date. This Ordinance sha►I become effective
immediately upon its passage and approval by the City Council.
PASSED and APPROVED ON FIRST READING this the 13th day of
January, A. D., 2014.
TOM REID
MAYOR
ATTEST:
PASSED and APPROVED ON SECOND AND FINAL READING this the 27th
day of January, A. D., 2014.
TO REID
MAYOR
0
ORDINANCE NO.1492-1
ATTEST:
noftoa_ A �; "
•
i
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION ORDINANCE NO. 1492-1
Exhibit "A"
oe„e..,,e c G.,..—lif.— c no L,rir, A--t 8 P() t
General Fund • 10
$1,852,939
010-0000-360-03-00
Lease/Purchase Proceeds from FY 2013 purchases.
Human Resources
$9,280
Renovation
010-1040-554.01-00
140886
Renovation for HR offices. PO for Pro Comp Construction.
Human Resources
$990
Software
010-1040-554.30-00
132594
SHI Government Solutions Software Maintenance for Microsoft Office Professional Plus
2013.
Human Resources
$24,500
Executive Search
010-1040-555.11-00
132615
Strategic Government Resources - City Manager search.
Human Resources
$33,255
Training
010-1040-555.33-02
CPM (Certified Public Manager) Program, $3,695 per participant x 9 (3 are free).
12 employees are signed up to start January 6th.
Human Resources
$2,767
Furniture
010-1040-554.01-00
Office Furniture - Furnish Conference and waiting area. 3 Work Chairs, Sofa and
matching chair ($2,272): Conference Table ($495).
Legal
$1,503
Travel
010-1080-555-33-03
IMLA conference
City Secretary
$1,099
Codification Ordinance
010-1050-556.17-00
130356
The encumbered amount will be used to supplement FY-2014 funding to maintain and
keep the City's Code of Ordinances current.
Information Technology
$1,000
Special Equipment
010-1250-554.08-00
Pcard
New Phone System: Departments have requested additional phone equipment as well as
moving phone locations. Funds are requested for additional headsets, cabling and
equipment.
Information Technology
$1,000
Special Services
010-1250-555.11-00
Information Technology
$2,000
Professional Development
010-1250-555.33-00
New Phone System: Funds are requested for additional training and programming.
$2,000
Special Services
010-1250-555.11-00
Finance
$1,200
Consulting Services
010-1260-555.11-00
122250
Freese & Nichols - Safe Routes to School. Contracted for Services
Other Requirements
$20,000
Special Services
010-1270-555.11-00
Connect Transit, invoice forthcoming.
Engineering & Capital Projects -
$19,483
Engineering Services
010-1420-556.10-00
131912
Cobb Fendley & Assoc. - SH 35 intersection alignment.
Engineering
Engineering & Capital Projects -
$27,726
Engineering Services
010-1420-556.10-00
131922
Epic Transportation Group - Garden Road signal design.
Engineering
Engineering & Capital Projects -
$4,500
Equipment Maintenance
010-1420-556.10-00
132304
Gerry DeCamp - Developing an improved sequence with Flashing.
Engineering
Engineering & Capital Projects -
$12,574
Engineering Services
010-1420-565.10-00
140838
Peadand Parkway Corridor Study (Traffic Signals vs. Traffic Circles). Necessary to
Engineering
indentify long term improvements to address increased traffic along the corridor. The
result will determine the best operational plan to maximize corridor throughput and safety.
Engineering & Capital Projects -
$4,875
Engineering Services
010-1420-565.10-00
121425
Contract Amendment for collecting traffic counts for the Traffic Management Plan:
Engineering
Current staffing and activity levels will not allow for collecting the turning movement
counts at multiple intersections by in-house staff as originally planned. The count are
necessary for intersection modeling in Syncro.
Engineering & Capital Projects -
$3,775
PW Construction & Related
010-1425-555.11-00
132390
Traffic Systems Construction - Repair street lighting service on 288 due to accident.
Traffic
Lighting
Engineering & Capital Projects -
$38,760
Special Equipment
010-1425-565.73-00
This money is for the school zone flasher system. We were not able to start this project
Traffic
last year due to the ITS project. We needed to see what radio system was selected for
the ITS project before going out to bids for the flasher system. These funds will be
coupled with FY2014 funds to create a larger bid package which should result in lower
costs per unit.
GIS
$5,695
Misc. Professional Service
010-1460-555.11-00
1 130888
1 Lansun & Scott - GIS technical support.
File: Finance on "Laserfiche"/Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
nenariment Revenue $ Fxnenditure $ Descriotion Account # PO # Notes
GIS
$10,625
Engineering Services
010-1460-555.11-50
121712
Geonorth, LLC - GIS recreate the functionality of the batch.
GIS
$1,890
Consulting Services
010-1460-555.11-50
131976
Geonorth, LLC - System upgrade ARCGIS server and map optix.
Engineering & Capital Projects - GIS
$5,500
Consulting GIS Creation
010-1460-555.11-50
Cost -share with H-GAC of "six-inch" purchase Digital Ortho photography (Aerial
Imagery).We have already agreed to cost share ($1,000) forthis year's "one -foot"
purchase of Digital Ortho photography (Aerial Imagery). The six-inch opportunity came
later in the budget year.
Community Development -
$75,758
Misc. Professional Service
010-1605-555.11-00
132298
Kendig Keast Collaborative - Comprehensive Plan.
Administration
Community Development -
$500
Special Services
010-1605-555.11-00
Comprehensive Plan needs.
Administration
Community Development -
$80
Mileage
010-1605-555.31-00
Carryover to be used to cover mileage of Office Supervisor and Office Assistant for the
Administration
Big Picture Outreach Workshop held on October 16, 2013
Community Development - Permits
$12,000
Special Services
010-1610-555.11-00
Due to the increase in pending inspections, 3 new hospitals and HEB starting
& Inspections
construction that will create a higher amount of inspections than expected. For 3rd party
inspections.
Community Development - Permits
$6,560
Misc. Professional Service
010-1610-555.11-00
131918
Bureau Veritas North America - PO for third party inspections.
&Inspections
Community Development - Permits
$2,066
Books & Periodicals
010-1610-555.13-00
City adopted new 2012 codes in order to comply with the ISO Rating for lower city
& Inspections
insurances and to meet the current codes. Need to order additional code books.
Community Development - Permits
$2,600
Professional Development
010-1610-555.33-00
Funds carried over for Inspectors to register for class & exams to obtain Medical Gas
& Inspections
Certification that has recently been mandated by the state recently and for a new
Inspector to renew certifications and plumbing license. To continue to train inspectors in
additional areas after receiving the ISO audit and being one of the major findings.
Community Development - Permits
$948
Travel
010-1610-555.33-03
Toward initial training of all inspectors for Medical Gas required for continued education
& Inspections
and to maintain certifications up-to-date.
Community Development - HES
$2,392
Minor Tools/Office Equipment
010-1630-542.23-00
To purchase the stands to hold the semi tough books in city vehicles. After discussion of
IT strategic plan, IT has informed us that we will be getting semi -tough books instead of
tablets. Each stand is estimated at $300. Portable printers for the field were also
approved and will cost an estimated $200 each.
Community Development - HES
$954
Books, Periodicals,&
010-1630-555-13-00
Funds needed for purchasing books for the recent adoptions of the 2012 ICC code and
Subscription
the 2012 IPMC. We did not purchase in FY13 due to classes were not available before
the new fiscal year.
Community Development - Planning
$2,750
P&Z Training and Conferences
010-1650-542.38-01
P&Z member training.
Community Development - Planning
$500
Professional Development
010-1650-555.33-00
AICP Exam for new Senior Planner ($500): Registration for 1 new staff member to
State/Law Conference ($500).
$500
Memberships
010-1650-555.33-01
Community Development - Planning
$700
Professional Development -
010-1650-555.33-03
Travel for 1 new staff member to State/Law Conference ($700).
Travel
Police
$19,350
Video cameras & install
010-2212-565.73-00
132260
Coban video cameras for vehicles purchased in 2013.
Police
$4,308
PCS Mobile Docking Stations
010-2212-565.80-00
132634
PCS Mobile for remaining installation of docking stations (original $9,000) in last of the
new vehicles.
Police
$5,660
Motorola Solutions
010-2215-554.03-00
131603
Motorola Solutions for switch over to HPD system, currently on hold.
Police
$65,000
Indoor Antenna System
010-2215-565.73-00
132497
For the installation of an indoor antenna system for handheld radios and cell phones, plus
some contingency.
File: Finance on "Lasefiiche"/Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
nPnartmPnt Revenue S Fxnenditure S Description Account # Poll Notes
Fire
$13,197
Small Tools
010-2320-542.23-00
Remaining Funds: for Small Tools for new pumpers and ladder truck.
Fire
$15,107
Minor Tools
010-2320-542.23-00
132630
Municipal Emergency Services - Loose Equipment for Fire Trucks purchased in 2013.
Fire
$28,640
Houston Radio System
010-2320-554.03-00
Radio Programming needs related to the City of Houston Radio Mitigation Project.
Fire
$33,425
Medical Screening
010-2320-556.07-00
140544
TK Group Medical Screening - Screening was delayed due to the process of combining
EMS & Fire and identifying individuals requiring medical screening.
Fire
$731
Inventory
010-2320-564.01-00
132446
Siddons - MDT Vehicle Install - vehicle purchased in 2013.
Fire
$4,279
Inventory
010-2320-564.01-00
132647
Radio for SUV purchased in 2013.
Fire
$6,742
Physio-Control
010-2320-564.01-00
132653
Physio-Control for AED's.
Fire
$39,687
Vehicles
010-2320-565.80-00
Remaining Funds: for Mounting and special equipment for new pumpers and ladder
truck.
Fire
$523,640
Vehicles
010-2320-565.80-00
130146
Metro -Pumper Truck.
Fire
$468,474
Vehicles
010-2320-565.80-00
131475
Siddons - Ladder and Pumper.
Fire
$494,970
Houston Radio System
010-2320-565.81-00
131268
Migration to new Houston Radio System.
Parks & Recreation
$3,000
$33,210
Centennial Park pavilions,
trash receptacles & solar lighting
010-3390-553.01-00
010-3390-565.73-00
132478
132478
Renovate the pavilions at Centennial Park, standardize the trash receptacles, and install
solar lighting at the jogging trail.
Parks & Recreation
$6,077
Renovate Southdown Bathroom
010-3390-553.01-00
Renovations to the bathrooms at Southdown Park (additional funds are requested for this
in Fund 047). Approved for FY 2013.
Parks & Recreation
$24,548
Woody Park parking lot and
jogging trail
010-3390-565.73-00
Material to repair Woody Park parking lot and jogging trail. Approved for FY 2013.
Parks & Recreation
$6,500
Shade Structures
(General Fund portion only)
010-3390.565.73-00
047-3390-565.73-00
132478
USA Shade & Fabric Structures for Shade Structures at Parks - $24,000 in Fund 047 for
Southdown & Zychlinski. $6, 500 in General Fund 010 for Woody Park. Total approved
in 2013 budget - $36, 500. Approved for FY 2013.
Parks & Recreation
$1,209
Software
010-3395-554.30-00
132325
Volgistics Volunteer Management Software.
Parks & Recreation
$33,375
Service Analysis
010-3395-555.11-00
132284
PASS Service Analysis and Financial Strategies Planning Process
Parks & Recreation
$2.500
Travel
010-3395-555.33-03
Needed for CAPRA visitation Chair's travel and expenses to NRPA Conference for
CAPRA Hearing on our Department
Parks & Recreation
$20,000
$133,000
Facilities Maintenance
Buildings & Grounds
010-3321-553.01-00
Potential Fire Station #4 entry roof replacement. Revenue is insurance proceeds.
Public Works -GF Administration
$2,319
Time Clock Software
010-3520-542.23-00
A budget amendment was approved on 9/6/13 to move money to purchase updated time
clock software. Unfortunately, the vendor will not be able to deliver it until after the first of
October. Therefore, purchase was delayed until October to simplify record keeping.
Public Works - GF Streets &
Drainage
$11,350
Survey Services
010-3570-542.13-00
073256
CL Davis & Co. - Survey services for Hoang tract on Roy Road. Landowners have hired
legal representation to resolve outstanding title issues before the City can move forward
with our plat process/approval. A carryover from 2007.
Pudic Works - GF Streets &
Drainage
$121,147
Concrete Pavement Raising
010-3570-553.04-00
1
For concrete pavement raising in conjunction with the annual concrete pavement raising
services contract for $50,000.
File: Finance on "Laserfrche'7Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
C Cvnnnrlff, ,.n -t noe nn}in Grr inf 8 PO $ Notes
Public Works - GF Streets &
Drainage
$72,919
McHard Rd. Irrigation Contract
010-3570-555.11-00
132620
BC4002
Hydozone Landscape, Project BC4002 - McHard Landscaping Project, MUD 4.
Public Works - GF Streets &
Drainage
$330,984
Sidewalks
010-3570-565.65-00
To remove, replace & install sidewalks in conjunction with the Annual Sidewalk and
Street Maintenance contract. Remaining funds.
General Fund -10
$1,872,939
$2,849,652
Net Carryover
$976,713
Amount Available
$2,837,499
Debt Service Fund - 20
Debt Service
$7,405
Arbitrage
020-7000-555011-12
130601
Arbitrage Compliance Specialist
Debt Service Fund - 20
$0
$7,406
Net Carryover
$7,405
Amount Available
$351,822
Water/Sewer Fund - 30
Public Works - Wastewater
Treatment
$8,012
SWEC WWTP Centrifuge
Emergency Repair
030-4042-554.05-00
132669
ABB, Inc. - Emergency repair. All services were completed and invoiced in October 2013.
Public Works - Wastewater
Treatment
$3,560
SWEC WWTP Bar Screen
Equipment
030-4042-554.05-00
132504
Hartwell Environmental - parts were received and invoiced in October 2013.
Public Works - Wastewater
Treatment
$25,000
Rental of Equipment - Far NW
WWTP SBR Basin Repair
030-4042-555.09-00
This amount was for the rental of equipment to make repairs on the SBR Basins at Far
NW WWTP. Due to coming in at the half -way point of the year as Superintendent, and
staffing short falls, we were unable to do the expected repairs during FY 2013.
Public Works - Wastewater
Treatment
$11,100
SWEC WWTP Sludge
Removal
030-4042-555.11-00
132556
BMI - Biosolids Management - Sludge removed from the head works @ SWEC WWTP.
Job was completed in October and invoice was received on 11/7/13.
Public Works - Wastewater
Treatment
$1,532
TCEQ Permit Renewal
030-4042-555.11-00
131563
Jacobs Engineering - still in the process of working on the permits for four plants.
Public Works - Wastewater
Treatment
$46,000
SWEC WWTP Valve Actuator
Installation
030-4042-565.73-00
These funds were for the replacement and install of valve actuators at SWEC WWTP.
We were unable to get to this project during FY 2013, due to staffing short falls and
having to deal with needs of higher priority at other plants.
Public Works - Water Production
$233,000
GCWA Reserve
030-4043-542-01-04
Potential reserve requirement with new contract
Public Works - Water Production
$3,888
Vacuum Feed System
030-4043-542.06-00
Staff is transitioning from a pressure -feed to a vacuum feed system. Working with new
vendor for technical specifications.
Public Works - Water Production
$5,312
Maintenance Services - Exterior
Piping at Water Wells
030-4043-553.01-00
132082
Freese & Nichols - services have not been completed. Construction Management and
Inspection Services for Painting and Cleaning of Exterior Piping at Water Wells.
Public Works - Water Production
$59,150
Maintenance Services - Exterior
Piping at Water Wells
030-4043-553.01-00
132034
General Contractor Services - services were completed October 2013, and will be
invoiced November 2013.
Public Works - Water Production
$15,000
Maintenance/Replacement
030-4043-554.04-00
Replacement of spool piece on the header pipe at Southdown WW. This service was
budgeted for in FY 2013, however, the project was delayed due to other plants being
down.
Public Works - Water Production
$30,000
Tank Re -lining
030-4043-554.04-00
Cleaning and re -lining interior of Hydro Tank, this service was budgeted for in FY 2013,
however, other plants were down and top priority is to distribute ample water quality to our
customers.
File: Finance on "Laserfiche"/Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
Department Revenue $ Expenditure $ Description Account # PO # Notes
Public Works - Water Production
$1,264
Green Tee Fire Flow Analysis
030-4043-554.04-00
131371
Freese & Nichols - project is 84.4% complete.
Public Works - Water Production
$50,000
Storage Tank Diver -
Cleaning/Inspection
030-4043-555.11-00
Proper cleaning and annual inspection, which has not been completed on our ground and
elevated storage tanks, and hydro tanks during FY 2013. We are still working on getting
a diver to provide the services, in order to stay in compliance with TCEQ.
Public Works - Water Production
$30,000
Mud 2 - JWP
030-4043-555.11-00
Due to the delay of the MUD 2 district's billing system, this amount needs to be rolled
over to cover estimated billings for September 2013.
Public Works - Water Production
$59,594
Phase 5 Expansion of UDF
Flushing Program
030-4043-555.11-00
122255
Freese & Nichols - project is only 37.27% complete: works in phases with other
departments. Area 5 - 2012.
Public Works - Water Production
$34,327
Phase 4 Expansion of UDF
Flushing Program
030-4043-555.11-00
112667
Freese & Nichols - project is only 47.19% complete: works in phases with other
departments. Area 4 -2011.
Public Works - Water Production
$6,113
Engineering Services for Water
Quality Study
030-4043-555.11-00
131848
Freese & Nichols - project is 90% complete.
Public Works - Water Production
$36,713
Vacuum Feed System
030-4043-564.01-00
Staff is transitioning from a pressure -feed to a vacuum feed system. Working with new
vendor for technical specifications.
Public Works - Water Production
$14,401
Security Gates
030-4043-565,73-00
Upgrade on remaining sites, including the newest MUD 4 plant, which was under
contract. Budgeted in FY 2013. This will complete Gate Project.
Utility Billing
$41,342
Register Replacement
Contractors
030-4145-542,58-00
132652
National Meter Services
Utility Billing
$26,650
10" Compound Meter - Memorial
Hermann
030-4145-542.58-00
132355
Park Environmental
Utility Billing
$34,000
Registers
030-4145-542.58-00
132582
HD Supply
Utility Billing
$6,604
Meter Pins/Antennas
030-4145-555.11-00
132644
HD Supply
Other Requirements
$1,178
Permit MUD 4
030-0000-358.99-00
MUD 4/Cobb Fendley. Bed & Banks Permit MUD 4
Other Requirements
$1,178
Permit MUD 4
030-4246-555-11-00
131796
MUD 4/Cobb Fendley. Bed & Banks Permit MUD 4
Other Requirements
$3,000
Gold Water Project
030-4246-555-11-00
132212
Texas Water Foundation
Water/Sewer Fund - 30
$1,178
$786,738
Net Carryover
$785,560
Amount Available
$3,233,522
File: Finance on "Laserfiche"/Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
nenartrrent Revenue $ Exoenditure $ Descriotion Account # PO # Notes
City -Wide Donation Fund - 18
City -Wide Donation Fund - 18
Animal Control
$6.500
Hydraulic Bathing Tub
018-1520-565.73-00
Budgeted in prior year.
City -Wide Donation Fund -18
$6,500
Net Carryover
$6,500
Amount Available
$12,904
Municipal Court Tech. - 19
Municipal Court
$262,676
Court Software
019-1540-565.73-00
132609
Tyler Technologies- Software conversion and training
Municipal Court
$16,293
Court Software
019-1540-555-11-00
132609
Tyler Technologies - Travel Expense
Municipal Court Tech. - 19
$0
$278,969
Net Carryover
$278,969
Amount Available
$283,435
Hotel/Motel Fund - 45
CVB
$77,000
045-0000-358.99-00
Tenant Improvement Allowance
CVB
$545
Furniture
045-1350-553-01-00
132293
CVB Office Buildaut, The Luck Co.
CVB
$60
Furniture
045-1350-554-01-00
Pcard
Home Goods Store - Furnishings
CVB
$3,964
Inventory
045-1350-564.01-00
132661
CVB Office Buildout; Aves Audio Visual Systems
CVB
$3,300
Building/Grounds
045-1350-565.23-00
CVB Office Buildout- Blinds/Shades
CVB
$750
Building/Grounds
045-1350-565.23-00
Other
CVB
$8,894
Building/Grounds
045-1350-565.23-00
140988
Pearland Town Center- A/C Unit
CVB
$2,354
Building/Grounds
045-1350-565.23-00
131945
CVB Office Buildaut; Wilson Architectural Group
CVB
$38,332
Building/Grounds
045-1350-565.23-00
132283
CVB Office Buildout; Triad Retail Construction
Hotel/Motel Fund - 45
$77,000
$58,199
Net Carryover
($18,801)
Amount Available
$142,667
File: Finance on "Laserfiche"/Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
Department Revenue $ Exoenditure $ Description Account # PO # Notes
Park & Rec. Dev. Fund - 47
Parks & Recreation/Capital Project
$2,900
Southgate Park - Project 1101
047-0000-565.76-02
Work is completed. Invoice outstanding, to be paid in December.
Parks & Recreation/Capital Project
$16,000
Repaint Splash Pad
047-0000-565.76-04
Repaint the splash pad at Southdown Park.
Parks & Recreation/Capital Project
$30,000
Independence Park Bathrooms
047-0000-565.76-11
Renovations to the bathrooms at Independence Park.
Parks & Recreation/Capital Project
$13,923
Renovate Southdown Bathroom
047-0000-565.76-04
Renovations to the bathrooms at Southdown Park (additional funds are requested for this
in the General Fund 010).
Park & Rec. Dev. Fund - 47
$0
$62,823
Net Carryover
$62,823
Amount Available
$257,157
Police State Seizure Fund- 60
Police
$23,000
Automated License Plate
Reader System (ALPR)
060-2213-565.73-00
To complete the transfer of our License Plate Recognition system to Vigilant Video.
Original vendor went out of business and price doubled with new vendors - additional
$23, 690 was approved for FY 2014 to add on to the $23,000 approved in FY 2013,
Police State Seizure Fund- 60
$0
$23,000
Net Carryover
$23,000
Amount Available
$61,170
CIP Fund- 68
$25,040
Monitoring ITS Network
068-3420-556.10-00
AECOM - Monitoring ITS Network after installed.
CIP Fund- 68
$0
$25,040
Net Carryover
$25,040
Property Insurance Fund- 95
$4,241
Reimbursement
095-0000-358-45-00
TWIA Reimbursements
$2,588
Claims
095-3389-553.01-00
132477
Emergency Fire Station 4 roof repair.
$1,653
Claims
095-3389-553.01-00
132631
Core Samples - Roof
Property Insurance Fund - 95
$4,241
$4,241
Net Carryover
$0
Amount Available
$89,008
File: Finance on "Lasefiche"/Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
Denariment Revenue $ Exoenditure $ Description Account # PO # Notes
PEG Channel Fund-145
$6,655
Office Furniture
145-1530-564.01-00
132655
The Luck Company - Cubicle work stations for new staff
PEG Channel Fund -145
$0
$6,655
Net Carryover
$6,655
Amount Available
$3,752
Amount Available: Fund Balance is $260,515.
Grants
Grant Fund - 101
$200,000
Recreational Trails Grant
Revenue
101-0000-346.01-14
TPWD
Grant Fund - 101
$5,633
HGAC/DWI Grant
101-0000-346.01-18
Received funding in FY13
Grant Fund- 101
$8,396
Bulletproof Vest Partnership
101-0000-346.02-05
Carryover for PD vest. Match grant.
Grant Fund - 101
$17,843
SAFER VFF
101-0000-346.02-11
SAFER VFF Revenue for Printing, marketing, and personnel.
Grant Fund - 101
$5,633
HGAC/DWI Grant
101-2212-531.09-00
Received funding in FY13
Grant Fund - 101
$16,792
Bulletproof Vest Partnership
101-2212-542.04-02
Carryover for PD vest. Match grant.
Grant Fund - 101
$2,068
SAFER VFF
101-2320-555.07-00
SAFER VFF for Printing, marketing, and personnel.
Grant Fund - 101
$6,195
SAFER VFF
101-2320-555.24-00
SAFER VFF for Printing, marketing, and personnel.
Grant Fund - 101
$2,000
TIFMAS
101-2320-555.33-00
Fire Department Professional Development
Grant Fund - 101
$9,580
SAFER VFF
101-2320-565.73-00
Turnout Gear.
Grant Fund - 101
$12,567
EMPG
101-0000-346-01-01
Personnel
Grant Fund - 101
$8,280
EMPG
101-2350-531.03-00
Fire Marshal personnel expense.
Grant Fund - 101
$500
EMPG
101-2350-531.15-00
Fire Marshal personnel expense.
Grant Fund - 101
$747
EMPG
101-2350-531.16-00
Fire Marshal personnel expense.
Grant Fund - 101
$1,439
EMPG
101-2350-531.17-00
Fire Marshal personnel expense.
Grant Fund - 101
$4,000
Parks KidFish
101-3393-542.35-00
Received funding in FY13
Grant Fund - 101
$200,000
Recreational Trails Grant
Expenditures
101-8600-556,30-00
Trail Project - Mary's Creek Phase II
Total Grant Fund -101
$244,439
$257,234
File: Finance on "Laserfiche"/Carryovers/FY13 Carryover Recommended
FY2013 DEPARTMENT CARRYOVER RECOMMENDATION
Department Revenue $ Expenditure $ Description Account # PO # Notes
CDBG Grant Fund -108
$48
PY 2010 CDBG Grant Funds
108-0000-357.01-05
Entitlement Revenue.
CDBG Grant Fund -108
$48
Construction
108-9000-565.03-00
General Infrastructure Improvements (de -obligated from ARC)
Total CDBG Grant Fund -108
$48
$48
CDBG Grant Fund -109
$204,843
PY 2011 CDBG Grant Funds
109-0000-357.01-05
Entitlement Revenue.
CDBG Grant Fund -109
$204,660
PY 2011 CDBG Construction
109-9000-556.68-00
Construction for Westchester.
Total CDBG Grant Fund -109
$204,843
$204,660
CDBG Grant Fund -110
$191,505
PY 2012 CDBG Grant Funds
110-0000-357.01-05
Entitlement Revenue.
CDBG Grant Fund -110
$163,912
PY 2012 CDBG Construction
110-9000-565.03-00
Construction for Westchester.
CDBG Grant Fund -110
$7,398
PY 2012 CDBG Construction
110-9000-565.03-00
Requesting remaining Program Administration to be reallocated towards Construction
Program (Westchester). From various Accounts: Postage, Mileage, Professional
Development, Consulting and Transfers.
CDBG Grant Fund -110
$20,040
PY 2012 CDBG Social Services
110-9000-555.80-00
Requesting remaining Adult Reading Center- PY12 De -obligation Amount to be
reallocated towards Construction Program (Westchester) and Social Services Programs.
Total CDBG Grant Fund -109
$191,505
$191,350
Total Grants
$640,835
$653,292
TOTAL
$2,596,193
$4,762,514
Net Carryover
$2,166,321
REQUESTING CARRYOVER APPROVAL FROM THE PEDC BOARD
P.E.D.0 -15
PEDC
$376,274
Business Center Drive
015-5000-556-30-00
Business Center Drive: Requesting Board Approval
P.E.D.0 -15
$0
$376,274
Net Carryover
$376,274
Amount Available
$1,329,705
TOTAL (with PEDC)
$2,596,193
$5,138,788
Net Carryover (W/ PEDC)
$2,542,595
File: Finance on "Laseffiche"/Carryovers/FY13 Carryover Recommended