R-2013-149 2013-09-23RESOLUTION NO. R2013-149
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, RENEWING A UNIT SUPPLY BID FOR WASTEWATER
POLYMER.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously opened supply bids for wastewater polymer,
and such bids have been reviewed and tabulated.
Section 2. That the City Council hereby renews a bid with Fort Bend Services,
Inc., in the unit price amounts reflected in Exhibit "A" attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a
supply contract for wastewater polymer.
PASSED, APPROVED and ADOPTED this the 23rd day of September, A.D., 2013.
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
RESOLUTION NO. R2013-149
Exhibit "A"
AGENDA REQUEST
BUSINESS OF THE CITY COUNCIL
CITY OF PEARLAND, TEXAS
AGENDA OF: September 23, 2013 ITEM NO.: Resolution No. R2013-149
DATE SUBMITTED: September 13, 2013 DEPT. OF ORIGIN: Finance
PREPARED BY: Bob Pearce PRESENTOR: Bill Eisen
REVIEWED BY: Jon R. Branson REVIEW DATE: September 13, 2013
SUBJECT: Renewal of Bid for Supply of Wastewater Polymer
EXHIBITS: Resolution 2013-149
FUNDING: NI Grant • Developer/Other
■ Bonds To Be Sold ■ Bonds- Sold ■ LIP — Sold
/Cash
■ L/P — To Be Sold
EXPENDITURE REQUIRED: $150,000 (est.) AMOUNT BUDGETED:
AMOUNT AVAILABLE: $150,000 PROJECT NO.:
ACCOUNT NO.: 030-4042-542-06-00
ADDITIONAL APPROPRIATION REQUIRED:
ACCOUNT NO.:
PROJECT NO.:
$150,000
To be completed by Department:
Finance X Legal Ordinance X Resolution
EXECUTIVE SUMMARY
BACKGROUND
On November 14, 2011, City Council approved a bid award for the supply of wastewater
polymer to each of the City's five (5) wastewater treatment plants, pursuant to the specifications
of Bid #1012-02, to the low bidder, Fort Bend Services, Inc. The company has provided
wastewater polymer to the City for the past several years, quite satisfactorily and without
incident.
The bid specifications called for fixed unit costs for a period of one (1) year, with two (2)
additional one (1) year renewals available upon the mutual agreement of both parties, and the
approval of City Council. The specifications allowed the contractor the opportunity to request a
price increase at any renewal of up to a limit of the rate of increase in the Consumer Price Index
for the Houston-Galveston-Brazoria region during the prior 12 month period. Staff
correspondence with Fort Bend Services, Inc., has revealed that the company is agreeable to a
one-year renewal with no price increase. The current pricing for the wastewater polymer is
$10.9093 per gallon.
SCOPE OF CONTRACT
Contractor will furnish wastewater polymer, per specifications, as needed throughout the term of
this award.
BID AND AWARD
The bid specifications required fixed pricing for one (1) year, with two (2) one-year renewal
options available upon the mutual agreement of both parties, and the approval of City Council.
Fort Bend Services, Inc., has agreed to the final renewal term of this bid with no price increase
requested, therefore pricing for this period will be at the unit prices originally bid and awarded by
Council in 2011.
SCHEDULE
The supply of wastewater polymer will be provided by the awarded vendor as needed
throughout the term of this bid award.
POLICY/GOAL CONSIDERATION
This bid award will positively impact the City's goal of providing and maintaining a safe and
reliable water supply for residents throughout the City.
CURRENT AND FUTURE FUNDING /FINANCIAL IMPACTS/DEBT SERVICE
Funding for these services will come from Public Works' operating budget.
O&M IMPACT INFORMATION
Fiscal Year
2014
2015
$150,000 (est.)
Re -bid
RECOMMENDED ACTION
City Council consideration and approval of a resolution to award a one-year renewal for the
supply of wastewater polymer to Fort Bend Services, Inc., at the unit cost of $10.9093 per
gallon.