R-2013-194 2013-11-25RESOLUTION NO. R2013-194
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A CONTRACT FOR PRELIMINARY
ENGINEERING SERVICES ASSOCIATED WITH THE FAR NORTHWEST
WASTEWATER TREATMENT PLANT EXPANSION PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for preliminary engineering services associated
with the Far Northwest Wastewater Treatment Plant Expansion Project, a copy of which is
attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby
authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for preliminary engineering services associated
with the Far Northwest Wastewater Treatment Plant Expansion Project.
PASSED, APPROVED and ADOPTED this the 25th day of November, A.D., 2013.
Dyyj /
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
RESOLUTION NO. R2013-194
Exhibit "A"
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into on 11-75-201 3 , by and between the City of Pearland
("CITY") and CDM Smith Inc. ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Far Northwest Wastewater Treatment Plant Expansion ("PROJECT"). (Project
#WW1405)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall provide Preliminary Design Engineering Services as
outlined in Exhibit A. See Exhibit A, attached, for a detailed SCOPE OF WORK
and PROJECT schedule. The PROJECT schedule shall be submitted in digital and
hard copy form in the Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and/or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
Design 1 of 5 DI. Revised 2/10
F. The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non -owned vehicles, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
Design 2 of 5 DI. Revised 2/10
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end on April 30, 2014.
SECTION III - CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is to be Lump Sum, in installments
for Basic Services in the amount of $297,000.00 and TPDES Permit Services in
the amount of $29,000.00 for a total of $326,000.00. The Final Preliminary
Engineering Report Services are to be compensated as hourly not to exceed in the
amount of $23,000.00. The Additional Services for Surveying and Geotechnical
are to be compensated at a Not to Exceed amount of $30,000.00 and $35,000.00
respectively. Total compensation for the services performed shall be the sum of
$414,000.00.
B. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a monthly report of work completed and a detailed
invoice. Invoices shall be submitted on a monthly basis.
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub-consultant(s) or in any way affect the CONSULTANT'S status as an
independent contractor of the CITY.
Design 3 of 5 DI. Revised 2/10
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -
- with or without cause -- by delivering written notice to CONSULTANT
personally or by certified mail at CDM Smith Inc., 3050 Post Oak Blvd. Suite
300, Houston, Texas 77056. Immediately after receiving such written notice, the
CONSULTANT shall discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties.
Design 4 of 5 Dl. Revised 2/10
SECTION VI - ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII — COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
The parties have executed this CONTRACT this 25th day of November, 2013.
CITY EARLAND, TEXAS
Bill Eisen, City Manager
CD Smith Inc.
Design 5 of 5 Dl. Revised 2/10
Smith
3050 Past Oak Blvd., Suite 300
Houston, Texas 77056
tel: 713-423-7300
fax: 713-840-0173
November 14, 2013
Mrs. Andrea Brinkley
City of Pearland
Engineering & Capital Projects
3519 Liberty Drive
Pearland, Texas 77581
Subject: Proposal for Professional Engineering Services
Expansion and Improvements for the
Far Northwest Wastewater Treatment Plant
Dear Mrs. Brinkley:
CDM Smith is proud of the history of success we have enjoyed in partnership with the City of
Pearland and excited to have the opportunity to provide professional engineering services in
conjunction with the subject project.
Please find the attached Exhibit A - Scope of Services which provides the detailed scope of
services for the preliminary engineering and professional survey services, required regulatory
permitting preparation services, and geotechnical services. Once the final scope is determined at
the conclusion of the preliminary engineering report, detailed final design engineering services will
be negotiated and subsequently commenced.
Based on the scope of services included in Exhibit A, we propose to complete the work under a
maximum not to exceed basis in the amount of $414,000.00 as shown in the task breakdown on
Table A-1. Also, please find the attached detailed level of effort tabulation as well as the anticipated
completion schedule.
We look forward to beginning work on this important project and appreciate the opportunity
to serve the City of Pearland. If you have any questions or require additional information,
please contact me at 713-423-7300.
Sincere
J ffrey S. Peters, P.E., BCEE
Principal Environmental Engineer
CDM Smith Inc.
TBPE Firm Registration No. F-3043
WATER + ENVIRONMENT +TRANSPORTATION + ENERGY + FACILITIES
EXHIBIT A
SCOPE OF SERVICES
FOR
FAR NORTHWEST WASTEWATER TREATMENT PLANT IMPROVEMENTS
The Engineer will perform necessary tasks to complete preliminary engineering services and
additional services for improvements to the Far Northwest Wastewater Treatment Plant (FNW
WWTP) for the City of Pearland as defined in this scope. Once the final scope is determined
from the Preliminary Engineering Phase, final design services, bid phase services, and
engineering services during construction will commence under a supplemental contract. The
work associated with these engineering services is separated into the following tasks:
I. Preliminary Engineering Services
II. Additional Services
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I. PRELIMINARY DESIGN PHASE SERVICES
Preliminary engineering services for the improvements to the FNW WWTP will be
performed. The preliminary engineering services will include analysis of the service area
including determination of the ultimate plant flow, analysis of the existing treatment plant to
provide recommendations for improvements to existing equipment and to allow for an
expansion of flow from 2.0 MGD to 4.0 MGD average daily flow (ADF) in accordance with
current design standards, regulatory requirements, and end of service life improvements. The
following detailed scope of work is for the preliminary engineering services.
A. Project Management:
1. Conduct a project initiation meeting to identify critical success factors, brainstorm
potential design solutions, and establish a clear set of objectives for the project based
on client input and consultation with senior technical experts;
2. Coordinate with staff and project personnel to complete project tasks and meet
project objectives;
3. Conduct progress meetings with City staff on an a monthly basis and provide
appropriate minutes of the meetings and necessary documentation;
4. Develop and maintain a project schedule with detailed milestones;
5. Provide quality control reviews and technical reviews of all evaluations and
recommendations, technical memoranda, and reports, and;
6. Work with City Project Manager (and other designated City personnel) to coordinate
City reviews of final report. Work with internal project team to document and
incorporate City comments.
B. Wastewater Plant Master Planning
The purpose of this task is to determine the ultimate capacity of the Far Northwest
WWTP, including the current Southdown WWTP service area currently planned to be
ultimately diverted to the Far Northwest WWTP service area. The ultimate capacity and
potential intermediate development interval(s) defined below will be used to plan for the
ultimate plant site layout and proposed expansion sizes.
1. Utilize existing wastewater model and bring up to date within existing software
platform for both the Far Northwest and Southdown service area.
2. Existing model is assumed to be dry and wet weather calibrated and lift
station/facilities operation controls are accurate to current operations.
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3. Create/add wastewater model for Southdown WWTP service area.
4. Flow quantities for each undeveloped area will be in accordance with the planning
densities shown in the zoning map.
5. Review the current CIP projects within these service areas to create an updated
existing base scenario and update any planned future projects within the planning
window.
6. Update wastewater flow productions per City provided expected population growth
for ten year and ultimate build out.
7. Perform modeling runs for the following scenarios based on expected growth
provided by the City and modeling assumptions approved by the City:
a. Baseline of existing flows for both Far Northwest WWTP and Southdown WWTP
service areas. Although highly unanticipated, any areas of existing gravity line
found insufficient to convey the existing flows will be noted and generally
upsized to allow the projected flow to reach the treatment plant unimpeded in
order to determine the actual flow rates for the planning period.
b. Ten year growth projection for the Far Northwest WWTP and Southdown service
areas. Any areas of existing gravity line found insufficient to convey the
projected flows will be noted and generally upsized to allow the projected flow to
reach the treatment plant unimpeded in order to determine the actual flow rates
for the planning period.
c. Ultimate build out growth projection and improvements (combining Southdown
WWTP service area into Far Northwest WWTP service area) Any areas of
existing gravity line found insufficient to convey the projected flows will be noted
and generally upsized to allow the projected flow to reach the treatment plant
unimpeded in order to determine the actual flow rates for the planning period.
8. Determine appropriate schedule for conversion of Southdown WWTP service area to
Far Northwest WWTP service area based on model results.
9. The results of the modeling effort will be documented in summary form within the
Preliminary Engineering Report. All other pertinent data will be save to be used in
future modeling activities.
C. Data Collection & Analysis
1. Attend Design Kick -Off meeting with City.
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a. Review City informational resources and make arrangements to obtain these.
b. Discuss objectives of project and adjacent projects.
2. Obtain such additional data (survey and geotechnical report) as required through
other services and/or sub consultants.
3. Review relevant reports and plant data received from the City necessary to determine
design criteria, including but not limited to:
a. At least one, but up to 5 years worth if available (5 years being the amount of data
the TCEQ uses to determine peaking factors) of the following:
(1) Influent Flow (average day and peak 2 -hour), CBOD5, TSS, TKN (or NH3)
(2) Effluent Flow, CBOD5, TSS, NH3
(3) MLSS, Waste Rates, TSS, Sludge Hauling Rates (e.g. lb/day or week)
b. Any as-builts available from previous projects
c. Any CAD files available
d. Any surveys available that may not be included in as -built drawings
e. Any previous geotechnical reports that may be available
4. Develop 3D model of existing facility from as -built drawings and survey information
for use in preparation of PER figures and to provide a base model to use during final
design modeling effort.
D. Preliminary Engineering Report (PER):
1. The Engineer shall prepare a preliminary engineering report (PER) for approval and
revise as required from a consolidated set of review comments from the City of
Pearland.
2. The preliminary engineering report will address, at a minimum, the following items:
a. Identification of the existing design conditions, current flow, 10 year projected
flow, and projected ultimate capacity needs of the plant service area.
b. Analysis of entire existing facility to include the following:
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(1) Development of a hydraulic model of the facility and analysis of potential
bottlenecks for future expansion and hydraulic capacities of existing
structures and piping.
(2) General condition assessment of existing process equipment and structures.
(3) Determination of adequacy of existing treatment capacity and processes to
treat current flows and loadings based on updated design loadings.
(4) Identification of area for improvement to efficiency, performance, or
reliability of the facility.
c. Evaluation of alternatives for improvements that will be included in final design
and construction to include but not be limited to:
(1) Improvements in the lift station to increase capacity and address ease of
operation and maintenance, including potential upstream screening and
compartmentalization of the existing station.
(2) Replacement of the existing bar screen and improvements to the existing head
works structure to increase capacity, improve removal efficiency, and include
grit removal.
(3) Conversion of existing sequencing batch reactor (SBR) basins to alternate
equipment, with consideration of continuous batch or hybrid true
batch/continuous batch processes, and expansion of biological treatment
capacity with additional treatment units. Analysis shall include provisions for
future nutrient removal.
(4) Expansion of tertiary filtration capacity, which will include consideration of
alternate filtration technology, such as cloth disk filters.
(5) Increased capacity of ultraviolet light (UV) disinfection system, as well as
post -aeration system and flow measurement.
(6) Improvements to sludge handling processes to handle increase in plant
loading, including expansion of sludge holding capacity and considerations
for changing from centrifuge dewatering to belt press dewatering.
(7) Various site and maintenance improvements as identified during preliminary
evaluation of existing conditions.
(8) Electrical and Instrumentation requirements to accommodate proposed
process expansions and technology changes, including additional generator
capacity.
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(9) Consideration for all process units to increase capacity an additional 1.0 MGD
to 5.0 MGD ADF.
d. Facility design criteria recommendations based on available plant data and data
analyses, which include determining the size of each process unit based on
current regulatory criteria and industry standards.
e. Determination of proposed electrical load as a result of the proposed expansion
and improvements necessary to accommodate the increased load including
determination of new electrical service and/or additional standby diesel generator.
f. Analysis of existing SCADA system compatibility with proposed improvements
and recommendation(s) for upgrades, if necessary.
g. Documentation for Texas Commission on Environmental Quality (TCEQ)
Coordination.
h. Schedule of final design/construction.
i. Engineer's opinion of probable construction cost for the recommended
improvements (including contingency appropriate for PER level of design).
j. Drawings/figures include the following:
(1) Detailed process flow diagram(s) for the various alternatives and options.
(2) Hydraulic profile(s) for the various alternatives/options as necessary.
(3)
General site layout(s) for the proposed alternatives and ultimate plant site
layout and equipment arrangement drawings for viable alternatives. General
site layouts and equipment arrangement drawings will consist of footprints
represented by dimensionally accurate simple shapes such as rectangles,
circles, squares, etc... Perspectives may include standard plan views and/or
isometric views generated from the 3D model of the existing plant. The
number and level of detail of the isometric drawings will be commensurate
with the need to communicate the proposed and recommended plant
expansion options and phasing plans (if necessary). Detailed piping and
equipment drawings will be provided in the final design phase.
(4) Other information as necessary to complete the permitting application process
described under Additional Services.
E. Deliverable
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1. The Engineer shall submit three (3) copies of the draft preliminary engineering
report, with CD copy in PDF format provided with each.
2. After receipt of review comments, the Engineer shall provide a written response to
review comments.
3. Engineer shall incorporate review comments, as appropriate, and submit five (5)
copies of the final preliminary engineering report, with CD copy in PDF format
provided with each.
II. FINAL DESIGN SERVICES - RESERVED FOR FUTURE AMENDMENT
IILBIDDING SERVICES - RESERVED FOR FUTURE AMENDMENT
IV. ENGINEERING SERVICES DURING CONSTRUCTION - RESERVED FOR
FUTURE AMENDMENT
V. ADDITIONAL SERVICES
Additional services will be provided on an as -needed basis as described below.
A. Surveying
1. Engineer will perform design topographical surveying for the treatment plant site..
Permanent control points and bench marks to USGS datum will be established. The
following items will be included in the Survey scope:
a. Identification of the adjacent property for the purposes of establishing the existing
property corners as necessary, as well as identification of adjacent easements and
right-of-ways for the purposes of accurately establishing buffer zone requirements
for site improvements;
b. Location of all structures and above ground improvements for the purposes of
establishing an As -Built base file for use in preparation of design documents;
c. Surveying of all hydraulic control point elevations for the purposes of developing
an accurate hydraulic profile through the facility, as well as finished floor and top
of concrete elevations for all structures;
d. Topographical survey of site within known boundaries, and;
e. Remobilization and location of Geotechnical borings upon completion of drilling.
B. Geotechnical Investigation
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1. Engineer will prepare a Geotechnical Report including Design Recommendation for
the project, citing boring locations & depths, tailoring field investigation & laboratory
activities to specific requirements of the project as necessary, customary & in keeping
with best practices for the project type & requirements. The following items will be
included in the Geotechnical Investigation Scope:
a. Borings determined to be required for the following structures assumed to be
included in the final design:
(1) New SBR structure
(2) New aerated sludge holding tank structure
(3) New grit removal structure
(4) New electrical building to support proposed improvements;
b. Laboratory tests to determine subsurface conditions and provide
recommendations for foundations and subsurface improvements to accommodate
proposed structures;
c. Coordination with drilling subcontractor and oversight of activities, including
selection and marking of boring locations, and determination of necessary depths,
clearing of utilities;
d. Analysis of laboratory results and preparation of detailed report outlining
foundation requirements, pavement recommendations, and documenting boring
logs and groundwater depths.
C. TPDES Permit Major Amendment Application
1. Engineer will prepare and submit on behalf of the City, a major amendment
application for the existing TPDES permit for the proposed expansion and
improvements. It is assumed that TCEQ filing fee will be paid by the City.
VI. SCHEDULE
A. The Engineer shall initiate each phase of work described herein immediately upon the
execution of the Agreement and upon issuance by City of Notice to Proceed.
B. Engineer shall complete coordinate Project Initiation/Kickoff Meeting within 10 working
days of notice -to -proceed.
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C. Engineer shall complete the Preliminary Survey within 20 working days of notice -to -
proceed. Final Survey shall be completed during production of Preliminary Engineering
Report and delivered with the Draft Preliminary Engineering Report.
D. Engineer shall complete Wastewater Master Planning effort within 30 working days of
City providing existing wastewater model, growth data, Southdown service area
information, and CIP project updates.
E. Engineer shall complete the existing 3D wastewater treatment plant model within 30
working days of completion of the field survey.
F. Engineer shall deliver the Draft Preliminary Engineering Report within 40 working days
of completion of the completion of the wastewater flow projection model.
G. Engineer shall deliver the Final Preliminary Engineering Report within 10 working days
of receipt of City comments.
H. The Geotechnical Report will be initiated towards the end of the Draft Preliminary
Engineering Report schedule and will be included with the Final Preliminary Engineering
Report.
I. The TPDES application shall be delivered to the TCEQ within 20 working days of the
completion of the Draft Preliminary Engineering Report. It is expected that the final
approval of the application from the TCEQ Executive Director will take 10-12 months
from submittal of the application.
VII. COST
A. A summary of proposed fees is shown in Table A-1 and the fee schedule and breakdown
is included as Exhibit B.
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VIII. CLARIFICATIONS AND EXCLUSIONS
A. It is assumed that improvements will be confined within the existing property and no
work will be done outside of the plant fence, including modification of the outfall or
discharge piping. Engineer understands that existing stormwater detention will be
adequate for proposed improvements, so no analysis of runoff will be required.
B. Wastewater Master Planning effort assumes that the existing model is dry and wet
weather calibrated and lift station/facilities operations are accurate to existing operations.
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TABLE A-1
TO AGREEMENT BETWEEN ENGINEER AND OWNER FOR PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
FAR NOTHWEST WASTEWATER TREATMENT PLANT IMPROVEMENTS
BASIC AND ADDITIONAL SERVICES FEES
TASK NO.
TASK DESCRIPTION
LUMP SUM AMOUNT
Basic Services
I.
Preliminary Engineering Report
A.
Meetings and Documentation
$37,000
B.
Wastewater Model Updates/Report
$45,000
C.
Draft Preliminary Engineering Report
$215,000
Subtotal Basic Services
$297,000
II.
Final Preliminary Engineering Report (HNE)
$23,000
III.
Additional Services
A.
Surveying (NTE)
$30,000
B.
Geotechnical (NTE)
$35,000
C.
TPDES Permit
$29,000
Subtotal Additional Services
$94,000
Total Contract Value
$414,000
HNE — Hourly Not to Exceed.
NTE — Not to Exceed
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TABLE A-2
TO AGREEMENT BETWEEN ENGINEER AND OWNER
FOR
PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
WASTEWATER TREATMENT PLANT IMPROVEMENTS
HOURLY LABOR RATES
LABOR CATEGORY
Hourly Rate
Principal
$200.00
Sr. Tech Specialist (QA/QC)
$200.00
Technical Director
$190.00
Sr. Project Manager
$185.00
Discipline Manager
$175.00
Engineer 7
$180.00
Engineer 5/6
$165.00
Engineer 3/4
$140.00
Engineer 1/2
$125.00
Senior Designer/Drafter
$135.00
Drafter
$90.00
Sr. GIS Technician
$135.00
GIS Technician
$90.00
Senior Administrative Personnel
$110.00
Administrative Accounting
$90.00
Administrative Assistant
$75.00
A-12
C:\USERS\PETERSJS\DOCUMENTS\PROJECTS\PEARLAND FNW WWTP\FNW CONTRACT EXHIBIT A FINAL.DOCjsp November 14, 2013
E.blen B - Fee Schadule and Breakdown
City of Puriand
Far Non wear Wastewater Treatment Plant Improvements
Task
No.
Tuk
Ducdytbn
Protect
Director
rs
senior
Technical
Process
hit
E
it
Instrumentation
ora
ora
Geotechnical
ora
Architectural
ora
HVAC/
Plumbing
nn
Cost
Estimator
In
C.
Designer
nn
Wastewater
Modeler
but
Sp .ilst
5ra
Support
ors
OP
OC
Totals
Totals
nrs
A
Pnlhuln.ry Enyinas6104 Services
Meelings 008 Documentation
• 510500 Meeting/POM (1 NII 2.3)
• Progress Meetings(] total)2
28
10
BB
82
32
12
B
11
8
1e
_.._
0 _
0
0
e
So
$o422
42 000
31 300
fae 050
515,500
30,050
210
N
50
B_
C.
-Internal Ouairly Review Meetings(I full day)0
Preparation of Wealewaler Model
DDrellin
Prelimary EngineenrgRe 0012(
- Analyses of Eginirg Fac9By.Deta(including site viait)0
4
0
0
10
12BB
18
0
82
4
0
1048
40
4
12
4
0
J3
0
00
12
a
0
o
0
o
80
0
380
200
0
45
0
8
12
00
SO
5200
2500
82000
51500
812,200
844 815
3215000
8]0000
TO
1,508
240
- Modal ousting 1ce6, bums data and ba.Built drawings
e
- Development OtolA a
- Engineer's Opinion of Probable Coats
- Development of Preliminary Powe^10
2
0
IB
8
24
24
24
10001e
180
40
1e
00
to
10
0
100
120
32440
ON _
Sg.00
500.00
00
430
O
11.
Draft of Pnlimiury Engineering Repan
Subtotal mi nary Erg naemg Report
AdoMaul seM.as
10
90
t2
tae
00
e0e
a
120
10B
120
44
3e0
0
90
32
440
200
45
00
150
50
$O
550
$3.000
111,500
532,140
$23.400
4319,925
252
152
2,200
B.
C.
Surveying
investigation
548001TPDES Permit as
Subtotal
124
f0
$0
80000
51800
344,000
52400
8140
04,0000,
80000
505.00
82894,4O0
N4,,44
124
204
Total ea
tae
0e0
120
180
44
1e0
0
o
e0
400
200
45
tea
546,000
515,500
Nu,a29
2,951
OP= Outside Ptolessional. 00C= Other Direct Cons
City of Pearland
Far Northwest WWTP Improvements Project
Exhibit C - Draft Schedule for Engineering Services
ID Task Name Duration Start
1
2 Notice to Proceed 0 days Mon 12/2/13 Mon 12/2/13 0
3 Preliminary Engineering 100 days Mon 12/2/13 Tue 4/22/14 142
4 Project Initiation Meeting 10 days Mon 12/2/13 Fri 12/13/13 12
5 Progress Meetings 61 days Tue 1/7/14 Tue 4/1/14 85
Finish Calendar er December January February March April May
Days 1.1/2512/912/23 1/6 1/20 2/32/17 3/3 3/17 3/31 4/14 4/28°
10 City to Provide Data for Wastewater 10 days Mon 12/2/13 Fri 12/13/13 12
Model
11 Prepare Wastewater Model 30 days Mon 12/16/13 Tue 1/28/14 44
12 Survey 20 days Mon 12/2/13 Mon 12/30/13 29
13 Prepare 3D Model of Existing Plant 30 days Tue 12/31/13 Tue 2/11/14 43
14 Data Gathering and Analysis 20 days Mon 12/2/13 Mon 12/30/13 29
15 Prepare Draft PER 40 days Wed 1/29/14 Tue 3/25/14 56
16 Client Review 10 days Wed 3/26/14 Tue 4/8/14 14
17 Prepare Final PER 10 days Wed 4/9/14 Tue 4/22/14 14
18 Geotech Report 30 days Wed 3/12/14 Tue 4/22/14 42
19 Prepare TPDES Permit Ammendment 20 days Wed 3/26/14 Tue 4/22/14 28
Application
Notes:
1, This schedule excludes Christmas and New Year's Day as working days
2. Project Initiation Meeting to be Scheduled within 10 days of NTP. Project Update Meetings shown as first Tuesday of each Month.