R-2013-193 2013-11-25RESOLUTION NO. R2013-193
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AWARDING A BID FOR PURCHASE OF FIELD LIGHTING FOR
THE MAX ROAD SPORTS COMPLEX.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing for the field lighting associated with the Max Road
Sports Complex has been obtained through the TASB Buy Board.
Section 2. That the City Council hereby awards a bid to purchase field lighting
from Musco Sports Lighting, LLC, in the total amount of $260,000.00
Section 3. The City Manager or his designee is hereby authorized to execute a
contract for the purchase of field lighting for the Max Road Sports Complex.
PASSED, APPROVED and ADOPTED this the 25th day of November, A.D., 2013.
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TOM REID
MAYOR
ATTEST:
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!JAY LiA
YOINGL� IN „RMC/
01 SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
Max Road Sports Complex
Lighting for 3 Soccer Fields
Pearland, TX
Park/Rec & Field Lighting #364-10
Buy Board Vendor # 528
Pole -In -Air Quotation Price
Musco's Light Structure GreenTM lighting system as described below, delivered to the job site and insttallleo per the
scope of work attached to this quote
00
Equipment Description
Light Structure Green TM System delivered to your site in Five Easy PiecesTM
• (10) Pre -cast concrete bases
• (10) Galvanized steel poles
• (12) Electrical component enclosures
• (12) Pole length wire harness
• (60) Factory -aimed and assembled luminaires
Also Includes:
• Energy savings of more than 50% over a standard lighting system
• 50% less spill and glare light than Musco's prior industry leading technology
• Musco Constant 25TM product assurance and warranty program that eliminates 100% of your
maintenance costs for 25 years, including labor and materials
• Guaranteed constant light levels of 30 footcandles for 25 years
• One group re -lamp at the end of the lamps' rated life, 5000 hours
• Control Link® Control & Monitoring System for flexible control and solid management of your lighting
system
• Lighting Contactors sized for 480 volt 3 phase
• Pole -in -air installation of foundations, poles, and lights included with price
• Foundation design based upon geotech report 04.1 21 1 002381 from Fugro Consultants
• Texas Windstorm Certification included
• Ballast boxes will be mounted at 15' above grade
• (2) lighting contactors for parking lot lighting and (1) contactor for pedestrian walkway lights included.
Musco will control these contactors through Musco Control -Link system.
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Divulging technical or pricing information to competitive vendors will result in removal from the bid list.
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Payment Terms
Will be determined with the Musco Credit Department.
Late payment will be subject to service charges of 1 1/2% per month (18% APR).
Musco will make every effort to coordinate shipment so that delivery corresponds with the customer's payment
schedule. We will expect payment within the terms described above unless there is a written statement from
Musco's corporate headquarters stating the acceptance of different terms.
Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light
control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations
after the product is sent to production could result in additional charges.
Notes
Quote is based on:
• Shipment of entire project together to one location
• Field size of 300' x 180' for (3) soccer fields
• Structural code and wind speed = 2009 IBC, 110 MPH exposure C
• 480 volt, 3 phase electrical system
• Confirmation.of pole locations prior to production
• Ballast boxes at 15' above grade
POLE -IN -AIR SCOPE OF WORK
General Contractor/Electrical Contractor Responsibilities:
1. Complete access to the site for construction utilizing 2 wheel drive rubber tired equipment.
2. Locate existing underground utilities not covered by "One Call". This includes irrigation systems, sprinkler heads, water
mainlines, communication lines, electrical lines etc. Musco or Subcontractor will not be responsible for repairs to
unmarked utilities.
3. Locate and mark field boundary lines per Musco supplied layout.
4. Pay for extra costs associated with foundation excavation in non-standard soils (rock, caliche, high water table,
collapsing holes, etc.). Standard soils are defined as soils that can be excavated using standard earth auguring
equipment.
5. Owner responsible for any power company fees and requirements. (If necessary).
6. Provide area on site for disposal of spoils from foundation excavation.
7. Electrical design & installation.
8. Provide materials and equipment to mount the Musco Supplied Surge Protection Device to the distribution panel and
terminate necessary wiring.
9. Provide dedicated breaker in distribution panel (Voltage to be determined) for surge protection device.
10. Provide step down transformer for 120v control circuit if not available.
11. Provide equipment and materials to install (2) new Lighting Contactor Cabinets and terminate all necessary wiring.
Contactor cabinets will be delivered with poles and fixtures.
12. Contractor will commission Control Link by contacting Control Link Central at (877-347-3319) and going through the
following steps:
13. Check all Zones to make sure they work in both auto and manual mode.
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14. 1 hour comprehensive burn of all lights on each zone.
15. Set base line for the DAS (Diagnostic Acquisition System)
Musco Responsibilities:
1. Provide required poles, fixtures, and foundations.
2. Provide layout of pole locations and aiming diagram.
3. Provide Project Management assistance as needed.
4. Provide stamped foundation designs based upon geotech report 04.12110023R1 from Furgo Consultants
5. Musco shall provide Performance and Payment Bonds in an amount equal to the total amount of bid.
Musco Subcontractor Responsibilities:
1. Provide equipment and materials to off load equipment at jobsite per scheduled delivery. Lighting Contactor Cabinets
will need to be given to on-site customer representative.
2. Provide storage containers for materials (including ballast boxes) as needed and waste disposal.
3. Provide adequate security to protect Musco delivered products from theft, vandalism or damage during the installation.
4. Obtain any required permitting.
5. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked so as to avoid
damage from construction equipment. Repair any such damage during construction.
6. Provide materials and equipment to install (10) LSS foundations as specified on Layout.
7. Remove spoils to owner designated location at jobsite.
8. Provide materials and equipment to assemble (60) LSG fixtures.
9. Provide equipment and materials to assemble and erect (10) LSS Poles S1 -S10.
10. Keep all heavy equipment off of playing fields when possible. Repair damage to grounds which exceeds that which
would be expected. Indentations caused by heavy equipment traveling over dry ground would be an example of
expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of
damage requiring repair.
Thank you for considering Musco for your sports -lighting needs. Please contact me with any questions.
Kevin Good
Sales Representative
Musco Sports Lighting, LLC
Phone: 713-532-3900
E-mail: Kevin.Good@Musco.com
Fax: 800-374-6402
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