R-2013-118-2013-07-22RESOLUTION NO. R2013-118
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, APPROVING THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT
5 -YEAR CONSOLIDATED PLAN AND PROGRAM YEAR 2013/FISCAL
YEAR 2014 ANNUAL ACTION PLAN.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain Community Development Block Grant Program Annual
Action Plan, attached hereto as Exhibit "A", is hereby authorized and approved.
PASSED, APPROVED and ADOPTED this the 22nd day of July, A.D., 2013.
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
Resolution No. 2013-118
Exhibit "A"
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Seventh Program Year
Action Plan
The CPMP Seventh Annual Action Plan includes the SF 424 and Narrative Responses to
Action Plan questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each
year in order to be compliant with the Consolidated Planning Regulations.
Narrative Responses
GENERAL
Executive Summary
The Executive Summary is required. Include the objectives and outcomes
identified in the plan and an evaluation of past performance.
The City of Pearland has identified 4 projects, in addition to program administration, for
funding in PY 2013. It has allocated 10.51% of the $333,253 for two public services
projects; 20% for program administration and the remaining 69.49% percent for two
infrastructure/improvement projects: a traffic signal installation project and funding to
improve the parking lot of a local non-profit agency. The City solicited applications from
area nonprofits and City departments serving Pearland residents and received 2 applications
for public services, 3 for facility improvements and 1 for a City infrastructure improvement
project. Funding for all but one applications was awarded, although some amounts were
reduced and/or revised to comply with cost -reasonableness, allocable, and allowable
spending requirements in 24 CFR Part 85. The City anticipates spending 80% of its
allocation in the CDBG Target Area, with the remaining 20% going to program
administration. No less than 71%, of the PY '13 CDBG funds will benefit low -moderate
income residents.
Excluding program administration, Low -Moderate Income Area and Limited Clientele
National Objectives are met by four (4) major projects serving eligible Pearland citizens. A
street improvements project (03K) meets the LMA National Objective Code and funding for
two (2) public services agencies meets three LMC National Objective Codes (03E, 05Q, and
05H). Program administration activities as allowable expenses per 24 CFR 570.206 meet the
requirements for indirect costs (21B), public information (21C), Fair Housing activities
(21D), and the City's need to submit reports and applications for federal programs (21E).
The City utilizes program administration funds to provide Pearland CDBG Subrecipients, as
well as citizens and City departments and staff, with technical assistance, training, program
coordination and financial management and guidance. Table 1 below shows Program Year
2013 proposed projects and activities, as well as any allocation amounts these projects
have received from prior years, as some projects represent continuing investments in high-
priority social programs provided to citizens in Pearland.
1 Seventh Program Year Action Plan City of Pearland 1
City of Pearland, Texas
PY 2013
Table 1 - Communit Develo • ment Block Grant Pro-ected Use of PY 2013 Funds
Projects
Units of PY 2013 Prior Years' Total Allocated
Measurement Allocation Allocation
Public Services (10.51% _ $35,040)
05H
Adult Reading Center
Workforce Development/Job
Training (LMC) - 2246 N.
Washington Street
01 People:
200
$20,040
$59,909.00
$79,949.00
05Q
Pearland Neighborhood
Center's Emergency Assistance50
(LMC) - 2335 N. Texas Avenue
O1 People:
$15,000
$67,097.62
$82,097.62
Subtotal
O1 250 le.
$35,040
$127,006.62$162,046.62
Public Infrastructure & Facilities
03K
City of Pearland installation of
4 -way traffic signal on
FM518/Broadway at Garden
Road
O1 -People:
3,058
$225,559
$0
$225,559
03E
Adult Reading Center - Parking
Lot Improvements & ADA
Compliance
01 2e0o0ple.
$6,004
$0
$6,004
Subtotal
01 -People:
3,258
$231,563
$0
$231,563
Administration (20% = $66,650)
21
A - E
Contract consultants and in
house staff & expenses
N/A
$66,650
$340,743.20
$407,393.20
Subtotal
$66,650
$340,743.20$407,393.20
: -Exp; dit
01 -People: ak
$.
�r '�"� 9.82$801,002.82
Below is a list of percentages allocated for each program category:
Table 2 - Percent of Allocation for Each Cate • or
Actual
Category
Public Services
Infrastructure/Public Facilities
Administration
Maximum Allowed
15%
N/A
20%
10.51%
69.49%
20.0%
This Annual Action Plan outlines the citizen involvement in the planning process, the need
for the services, facility improvements and infrastructure installations to be accomplished
and the proposed outcomes for each project. All projects are within the priorities of the
City's 2nd 5 -Year Consolidated Plan, adopted by Pearland City Council in PY 2012 and
presently in use by the City. The City of Pearland has utilized past funds for assisting
nonprofit agencies in improving facilities of local public service agencies, providing
emergency assistance, employment training and education to the low -to -moderate income,
and improving pedestrian safety through sidewalks. During the past 20 months, the City
has funded a number of infrastructure, public facility and public service projects. Below is a
summary of projects funded during PY 2011 and the first 8 months of PY 2012 and their
status:
Sixth Program Year Action Plan City of Pearland 2
Table 3 - PY 2011 Plus 8 Months PY 2012 CDBG/CDBG-R Accomplishments
Activity Type, Program Year, & ID/Name
Prior Year
Expenditures
PY 2011
PY 11
Expenditures
Status
Outcomes
1" 8 Months of PY 2012
Prior Year
Expenditures
PY 12
Expenditures
Status
Outcomes
Infrastructure Improvements
2009, 1-19, Sidewalks & Drainage
$21,496.34
$207,755.00
100%
1,113
N/A
$0
N/A
1,113
Infrastructure Improvements 2009, 7-25, Water &
Sewer Connection
$19,900
$12,619.95
100%
54
N/A
$0
N/A
54
Infrastructure Improvements
2010, 1-28, Sidewalk Installation
$71,922.60
$5,592.60
100%
1,523
N/A
$0
N/A
1,523
Infrastructure Improvements 2010, 2-29, Adult Reading
Center Improvements (ADA Ramp)
$0
$0
0%
0
N/A
$1,202.23
96%
348
Infrastructure Improvements 2010, 3-30, Day Hab
Center Bathroom Addition
$2.295
$32,705.00
100%
40
N/A
$0
N/A
40
Infrastructure Improvements 2011, 1-37, Day Hab
Center Fire Sprinkler Installation
$0
$2,280.70
7%
0
$2,280.70
$31,189.30
100%
39
Infrastructure Improvements 2011, 2-39, Westchester
Sidewalks and Drainage
$0
$23,875.25
7%
0
$23,875.25
$15,497.95
11.3%
0
Public Services 2011, 4-40, Adult Reading Center
Workforce Development
$0
$22,105.64
100%
348
N/A
$0
N/A
348
Public Services 2011, 5-41, PNC Emergency Assistance
$0
$14,114.42
100%
86
N/A
$0
N/A
86
Public Services 2012, 1-46, PNC Emergency
Subsistence -Assistance
$0
$0
N/A
N/A
$0
$5,217.02
35%
12
Public Services 2012, 1-45, Adult Reading Center
Workforce Development
$0
50
N/A
N/A
$0
$0
0%
O.
Infrastructure Improvements 2012, 2 —43, Day Hab
Center Expansion
$0
$0
N/A
N/A
$0
$0
0%
0
Infrastructure Improvements 2012, 2-44, Parks &
Recreation Dept ADA Improvements
$0
$0
N/A
N/A
$0
$0
0%
0 *
Infrastructure Improvements 2012, 2-42, East
Orange/North Houston Sidewalk Installation
$0
$0
N/A
N/A
$0
$0
0%
0*>'
Program Administration
N/A
$53,221.20
100%
N/A
N/A
$39,108.16
66%
N/A
Totals
$115,613.94
$361,649.81
71.4%
3,164
$26,155.95
$92,214.66
34.25%
3,563
*PY 12 CDBG City monitoring results require corrective action on the part of this subrecipient and no outcomes can be reported at this time.
**The City has decided to apply these funds to higher -priority project(s). General funds will cover these activities.
***The City is presently conducting in-house design/engineering for this project. Scheduled for completion in Spring 2014.
1 Seventh Program Year Action Plan City of Pearland
3
General Questions
1. Describe the geographic areas of the jurisdiction (including areas of low
income families and/or racial/minority concentration) in which assistance will
be directed during the next year. Where appropriate, the jurisdiction should
estimate the percentage of funds the jurisdiction plans to dedicate to target
areas.
The City of Pearland is located primarily in Brazoria County, Texas with a portion of its
western edge in Fort Bend County, Texas and a portion of its northwest and northeast edges
in Harris County, Texas. All three counties are CDBG Entitlement Jurisdictions and HOME
Participating Jurisdictions. It also abuts Galveston County, which is not an Entitlement
Jurisdiction. The map below illustrates the location of the City, its corporate limits and the
location of its low- to moderate -income residents.
Figure 1 — City of Pearland and 2013 CDBG Target Areas
Legend
2012 Low -Mod Areas based on populated B6s
Target Areas
2000.2009 Target Areas
Target Areas 45.6% Low -mod)
Most entitlement jurisdictions throughout the United States are required to have a
concentration of low -mod population of more than 51 percent for target areas. However,
the City of Pearland is an exception and its accepted minimum is 45.61 percent. Thus, the
map above illustrates the areas with 45.61 percent or more low- to moderate -income
persons, as defined by HUD. No change in LMISD values occurred that affect the City of
1 Seventh Program Year Action Plan City of Pearland 4
City of Pearland, Texas PY 2013
Pearland (484080) as of the City's last review of HUD information in July of 2013, at the
time this Annual Action Plan was created.
According to the U.S. Bureau of the Census, the 2010 population of the City of Pearland was
91,252, up 142% from 37,640 in 2000. Some growth has been due to annexation, but the
majority of the population increase can be attributed to build out of and new subdivisions
within the City Limits. Based on the data provided by the U.S. Department of Housing and
Urban Development, in 2000 there were approximately 4,850 people living within the CDBG
Target Areas delineated in Figure 1 above. As of yet, limited post -2000 population data are
available at the census tract or block group level for partial block groups that are bisected
by the city limits. According to the Census Bureau's 2007-2009 American Community
Survey for the City of Pearland, approximately 7,500 households were low- to moderate -
income (80% of the Area Median Income of $71,400). This represents more than a 30%
increase in low- to moderate -income households since 2000.
2. Describe the basis for allocating investments geographically within the
jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next
year and the rationale for assigning the priorities.
All area -based projects are located within established CDBG Target Areas with at least
45.61 % low- to moderate -income households. The City of Pearland reviewed several
potential infrastructure projects within the CDBG Target Areas and prioritized them based
on a number of criteria. The first criterion was the level of improved safety and well-being
that would be achieved. Second, the City determined the urgency of the project. Third, the
City reviewed the current Capital Improvement Program and capital improvement bond
plans to determine which projects had adequate funding and which did not.
A traffic signal in a low -moderate income CDBG target area is in serious demand on the FM
518/Broadway intersection at Garden Road. Limited public safety infrastructure and a
resulting high level of injuries and deaths pose a high risk to low -moderate income residents
that utilize the area as commuters and/or pedestrians. The intersection is utilized by the
low -moderate income single-family residential communities to its north in Census Block
Groups 660500/6 that has a statistical percentage of 45.61% low -moderate income
households, and a service area made up entirely of rental apartment units that house
67.54% low -moderate income residents.
The area has remained relatively the same since 2000 with an estimated 2,830 residents
within the two census block groups the project serves as depicted in Table 4a below. Of
those, 73 (2.5%) are African American, 761 (26%) are Hispanic, 58 (2%) are Asian, and
1,938 (68.4%) are non -Hispanic white or other. The Census Bureau does not provide
household income data by household size and the direction from HUD has been for the City
to use the number of total households falling at or below 80% of the area median household
income, regardless of household size.
The southern portion of the service area for this traffic signal is wholly comprised of an
apartment complex with 228 households; of which 11 are extremely low income, 58 are
very low income, and 85 are considered moderate income. A total of 154 of its residents are
below the threshold of income limitations, making this portion of the service area comprised
of 67.54% low -moderate income. There are 74 units that make up households with incomes
above the Brazoria County income limits and no units contain more than 6 persons. Table
4b provides specific income information by household/unit for this property.
1 Sixth Program Year Action Plan City of Pearland 5
Figure 2 - Location of PY 2013 Area -Benefit
Infrastructure Project
yy 51 k Firs AssamWy W Broadway 51
of God
Westside
VeIrnmWy .
1laspilal
we
Mnp nem x'2013 wags
Table 4a - Area Benefit Activities By Census Tract Block Grou
Project
Census Tract/
Block Group
Total Population
Low -Mod
Income
Population
% Low -
Mod
Income
Garden Road/FM518 4 -way Traffic
Safety Signal Lighting
660500/6
1,491
680
45.61%
660500/5
1,339
723
54%
Exclusive Line of
Service - 6520 W.
Broadway, Pearland
TX 77581
228
154
o
67.54 /o
Totals
3,058
1,557
50.91%
Seventh Program Year Action Plan City of Pearland
6
City of Pearland, Texas
PY 2013
Table 4b — Westlake Residential Multifamily Area Income Assessment — 6520 W. Broadway, Pearland TX 77581
Westlake Residential 6520 W. Broadway, Pearland TX 77581- Income Analysis
2013 Household Income by Number of Household Members
City
Block Group
Program
1 person
2 person
3 person
4 person
5 person
6 person
Pearland
660800/1
Extremely Low
Income (30%)
$16,550
$18,900
$21,250
$23,600
$25,500
$27,400
Number of Units At or Below Income Limit
5
3
2
1
City
Block Group
Program
1 person
2 person
3 person
4 person
5 person
6 person
Pearland
660800/1 Very Low Income
(50%)
$27,550
$31,500
$35,450
$39,350
$42,500
$45,650
Number of Units At or Below Income Limit
19
1`
1�
2
2
City
Block Group
Program
1 person
2 person
3 person
4 person
5 person
6 person
Pearland 660800/1 Low Income (80%)
$44,100
$50,400
$56,700
$62,950
$68,000
$73,050
Number of Units At or Below Income Limit
City
Block Group
Program
1 person
2 person
3 person
4 person
5 person
6 person
Pearland
660800/1
high income
Number of Units Above Income Limits
36
26
5
3
3
1
Total Low -Mod
63
44
28
13
3
3
Total Above Income Limits
36
26
5
3
3
1
Total Units by Number of Household
Members
99
70
33
16
6
4
Low -Moderate Income Average
63.63%
62.85%
84.84%
81.25%
50%
75%
1 Sixth Program Year Action Plan
City of Pearland 7
3. Describe actions that will take place during the next year to address obstacles
to meeting underserved needs.
The City is committed to using the CDBG funds to efficiently address the most urgent needs
of the greatest number of underserved people and areas. The needs, however, far
outweigh the available CDBG allocation. Few non-profit organizations are available to meet
the needs of underserved populations, and Pearland's socio -cultural makeup often makes it
difficult to identify and organize support for serious societal problems such as
homelessness, substance abuse, and unemployment.
Over the next year, City staff and pro-bono consulting resources will continue to provide
technical assistance to nonprofits in areas of fund procurement, fund management,
governance, and strategic planning. This will ensure that more agencies have the capacity
to apply for and manage community development funding from other federal and state
programs and foundations. City leaders support local area non-profit agencies with
advocacy, fundraising and leadership development activities.
4. Identify the federal, state, and local resources expected to be made available
to address the needs identified in the plan. Federal resources should include
Section 8 funds made available to the jurisdiction, Low -Income Housing Tax
Credits, and competitive McKinney-Vento Homeless Assistance Act funds
expected to be available to address priority needs and specific objectives
identified in the strategic plan.
The City responds to requests from potential subrecipients of State of Texas HOME, ESG,
Low Income Housing Tax Credit and Housing Trust Fund projects. In addition, Brazoria
County Housing Authority (BCHA) has 560 Section 8 Housing Choice Vouchers for the entire
county. The City of Pearland will refer low-income residents to the BCHA for enrollment into
the Section 8 program. While in past years the BCHA programs have been unable to accept
new applicants due to limited funding, evidence suggests that the program's capacity for
including more beneficiaries is increasing and the City will forward requests it receives for
services to the County.
Currently, there is only one Low Income Housing Tax Credit property in Pearland. The City
will carefully assess the opportunity to work with any organization that intends to develop
additional LIHTC properties within the City and will institute the proper due diligence where
its efforts to meet the low-income housing needs of the community are concerned.
Managing the Process
1. Identify the lead agency, entity, and agencies responsible for administering
programs covered by the consolidated plan.
The City of Pearland is the lead agency for the CDBG program. The City's Finance
Department will continue to oversee the planning and implementation of all CDBG-funded
projects. Community development projects, such as parks acquisition/ enhancement,
infrastructure and facility improvements, will be managed in-house by the appropriate City
1 Seventh Program Year Action Plan City of Pearland
8
City of Pearland, Texas PY 2013
department, while public service projects will be managed by nonprofit subrecipient
agencies. All projects will be monitored by the Finance Department.
2. Identify the significant aspects of the process by which the plan was
developed, and the agencies, groups, organizations, and others who
participated in the process.
For PY 2013 the City used the 2nd Consolidated Plan's needs and priorities to set its current
year focus. Since these are very similar to those outlined in the 15t Consolidated Plan, the
activity focus is also similar. The Finance Department's CDBG Grants Coordinator met with
staff from other City departments to determine priority projects for the PY 2013 funding
cycle. Each project falls within the priorities set forth in the 5 -Year Consolidated Plan and
addresses the needs of the CDBG Target Areas and low- to moderate -income residents. A
budget for the projects was developed and presented to the City Manager along with the
scope of each project.
In addition, the City sent emails to public service and housing agencies in the area, as well
as posting information about the application process on the City's website and various social
media, explaining the CDBG program and inviting them to apply for subrecipient funds and
providing a copy of the grant application. Also included was an invitation to the first public
hearing and pre -application workshop. The public hearing focused on the CDBG process and
asked the attendees for their determination of priority needs in the areas of housing, special
needs populations (including homeless), public services and community development. The
pre -application workshop, which immediately followed the public hearing, included a round-
table discussion with attending agencies and answers to questions regarding project scope,
beneficiaries and funding availability. The agreed-upon infrastructure/improvement and
public service projects were then presented to City Council for approval prior to the release
of the Annual Action Plan.
A second public hearing was held during the 30 -day public comment period for the
Consolidated Plan and Action Plan, giving attendees the opportunity to comment on the
priorities developed and the proposed allocation of funds. Both public hearings included a
section on the Fair Housing Act and fair housing issues. Both public hearings were
advertised in the first section of the general circulation newspaper for Pearland. A copy of
each ad is included in the attachments.
A second City Council meeting included the Annual Action Plan's proposed projects for
approval. The City Council agenda is posted for public review before each meeting and there
is a time for citizen comments at each meeting. At that time residents were afforded the
opportunity to speak at both of the City Council meetings regarding the .proposed funding
allocations and Annual Action Plan.
3. Describe actions that will take place during the next year to enhance
coordination between public and private housing, health, and social service
agencies.
1 Sixth Program Year Action Plan City of Pearland 9
City of Pearland, Texas
PY 2013
The major issues facing the City with regards to coordination between the City and other
agencies are agency awareness and capacity. Therefore, the City will continue to provide
technical assistance to social service and housing agencies to increase their awareness of
the availability of federal and state funding and to assist them in building capacity to
adequately apply for and secure funding. Additionally, the City will refer citizens to Brazoria
County to enhance coordination for affordable housing through the Section 8 Housing
Choice Voucher program.
Petra, a Pearland nonprofit has been working to become a Community Housing
Development Organization (CHDO) in Brazoria and Harris Counties and the State of Texas.
This designation will allow the agency to expand its scope of services to include the
construction of affordable housing, and Sections 202 and 811 housing in and around
Pearland.
Citizen Participation
1. Provide a summary of the citizen participation process.
The Citizen Participation process will continue to be an on-going element of the CDBG
program. Each year, the City makes a concerted effort to involve the residents in all of its
planning activities. In preparation for PY 2013, the City hosted two public hearings and a
pre -application workshop for public service providers. Both public hearings and the
workshop were advertised in the front section of the general circulation newspaper and
posted on the City's website. In addition, the City has started to utilize social media and
other innovative approaches to informing the public. This resulted in much greater
participation in the citizen's survey and increased turnouts at public hearings.
The two public hearings were conducted at or after 6:00 PM to allow participation by
residents that work during the day. The public hearings included an overview of the CDBG
process with time given to receive the comments of every attendee regarding housing,
special population, community development and fair housing issues in Pearland. There was
an opportunity for discussion on better ways to collaborate and reach more residents with
services and opportunities to become involved in CDBG planning.
The first public hearing was in conjunction with the pre -application workshop for potential
subrecipients. The second public hearing was conducted in conjunction with the release of
the Con -Plan and Annual Action Plan for 30 -day public comment and a copy of the plans
were available for review and comment at the hearing. A copy of the notices and the Power
Point presentations are included in the attachments.
In addition to the public hearings, the City staff presented the funding recommendations,
Con -Plan priorities, and later the Action Plan, to City Council for review, comment and
approval. The City Council agenda is available to the public and anyone wishing to speak on
a topic is welcome. This afforded two more opportunities for residents and service providers
to speak publicly about the needs in Pearland. The Action Plan was approved by City
Council on July 22, 2013.
The City has attended various meetings of public service agencies and provided information
and contacts for them to share with their staff, volunteers and program participants
regarding the CDBG program. The City is committed to working with public service
1 Sixth Program Year Action Plan City of Pearland 10
City of Pearland, Texas PY 2013
agencies in identifying needs, priorities, funding opportunities and opportunities to
collaborate. One of the most effective avenues to involving residents in the planning
process is through the agencies that directly serve them.
Pearland will continue to encourage citizen participation, with particular emphasis on
participation by persons of very -low, low, and moderate income and those who are
residents of target areas in which funds are allocated or proposed to be allocated.
2. Provide a summary of citizen comments or views on the plan.
No comments have been received from citizens regarding Annual Action Plan for Program
Year 2013.
3. Provide a summary of efforts made to broaden public participation in the
development of the consolidated plan, including outreach to minorities and
non-English speaking persons, as well as persons with disabilities.
The City of Pearland has been involved in the public participation process and has relied on
the social service agencies to assist in outreach to the community, particularly minorities,
non-English speakers, elderly and persons with disabilities. The social service agencies
were asked to provide to their program participants information about CDBG and contact
information and notices of public hearings.
The City will continue to attempt to host public hearings in different locations around the
City in future years, particularly in CDBG Target Areas and/or buildings housing subrecipient
agencies. The City will make information available at the public venues and will provide
meeting and public hearing notices to agencies for their consumers. The Mayor and City
Council are also ambassadors into the community to garner more public participation.
4. Provide a written explanation of comments not accepted and the reasons why
these comments were not accepted.
*Please note that Citizen Comments and Responses may be included as additional files within the CPMP
Tool.
The City's policy is to accept all comments and consider them in developing the Annual
Action Plan or other CDBG plans and activities.
Institutional Structure
1. Describe actions that will take place during the next year to develop
institutional structure.
The City of Pearland manages the CDBG program through the Finance Department and its
Grants Coordinator. By assigning a centralized person to investigate, apply for and manage
grants for the City, the Finance Department has been able to increase efficiency and use
1 Sixth Program Year Action Plan City of Pearland
11
City of Pearland, Texas
PY 2013
multiple funding streams to create a more comprehensive approach to serving the low- to
moderate -income in Pearland. To ensure that the HUD regulations were followed and that
the program ran smoothly, the City contracted with a consultant who has more than a
decade of CDBG experience.
The consultant worked closely with the city staff and has now stepped back for the Grants
Coordinator to take a more comprehensive role in managing the program. During PY 2013,
the Grants Coordinator will continue to attend HUD -sponsored workshops and trainings, to
work closely with the City's HUD representative and to provide technical assistance to other
City staff members and subrecipients.
Monitoring
1. Describe actions that will take place during the next year to monitor its housing
and community development projects and ensure long-term compliance with
program requirements and comprehensive planning requirements.
The City of Pearland's monitoring strategy is designed to assist staff in fulfilling its
regulatory obligation in monitoring subrecipients, including City departments, as well as
assist subrecipients in best serving their consumers. The primary purpose for this
monitoring strategy is to ensure proper program performance, financial performance and
regulatory compliance in accordance with HUD Regulations. The secondary purpose is to
ensure that the funded agencies are providing the best and most cost effective services
possible and that they are positioned to access additional funding from non -HUD sources.
Staff monitors to ensure that each subrecipient is adhering to its approved scope of service,
budget and schedule of service. Lags in spending or in submission of reimbursement
requests result in additional monitoring actions or staff support provided to subrecipients in
the form of technical assistance. Each subrecipient and City department must also abide by
the regulatory guidelines set forth by HUD in providing benefits to low -moderate income
persons and/or eliminating a slum or blighted condition.
The monitoring process is an on-going one of planning, implementation, communication and
follow-up. Under normal circumstances, on-site monitoring is conducted semi-annually.
However, if the activity or program is considered to have a high-risk of non-compliance, a
more frequent monitoring schedule is developed. High risk programs include housing
rehabilitation, economic development programs undertaken by any subrecipient for the first
time, and programs undertaken by an agency or department with a history of staff
turnovers, reporting problems, or monitoring findings.
Additionally, all subrecipients must submit reimbursement requests at least quarterly,
though are encouraged to submit monthly. These packets include information regarding
clients served, agency organization, Board meetings, agency activities as well as actual
financial requests. The packets are reviewed by the staff member in charge of CDBG and
the Director of Finance before any reimbursements are made.
Monitoring provides a basis for assessing a program's operations and identifying problems.
Another goal of monitoring is to obtain ongoing data for use in determining program
1 Sixth Program Year Action Plan City of Pearland 12
City of Pearland, Texas PY 2013
achievement and success. Evaluations summarize monitoring findings and program goals,
and measure progress toward those goals during the provision of services.
Clear record keeping requirements for programs are essential for grant accountability.
Responsibility for maintaining many of the records is assigned to the subrecipients. This
includes responsibility for documenting activities with special requirements, such as
necessary determinations, income certifications or written agreements with beneficiaries,
where applicable.
The monitor(s) make site visits to the activities or projects of each subrecipient. The
monitoring process consists of the monitors examining time records, randomly selecting
client files, financial records, Federally -funded equipment and machinery.
At the beginning of each Program Year, the staff meets with each subrecipient to provide
reporting forms, discuss expectations and enter into a 12 -month contract for services. A
pre -monitoring contact is made with the designated person(s) of the subrecipient agency to
discuss the overall expectations, information to be viewed and site visits. This also allows
staff an opportunity to discuss solutions to possible problems that may have occurred from
past experiences with a particular subrecipient.
The procedure for conducting the monitoring consists of the following:
1. Prior to the actual award contracts, the staff holds one-on-one workshops for all
subrecipients. At that time monitoring procedures, reporting procedures and
expectations are discussed and reporting forms provided in hard -copy and electronic
formats.
2. Mid -year, each subrecipient is notified of a date, time and place for a monitoring visit
and the information to be viewed and discussed.
3. A conference is held with a Board Member or Executive Director and their designated
staff members who are working with the activity being funded.
4. The actual monitoring visit is conducted by completing the monitoring interview
form, and viewing documentation. If applicable, had there been housing
rehabilitation completed, the monitors would have visited each house receiving HUD -
funded repair.
5. Monitoring visits conclude with monitor(s) advising the subrecipient of any
deficiencies.
6. Within 10 business days, the City provides the subrecipient agency with written
notice via mail or email of the results of the monitoring and corrective measures, if
any, to be taken. Any agency with deficiencies is given 30 days to make the
necessary changes and document the corrections.
7. Prior to the approval of any payments, the staff reviews all reimbursement requests
and back-up documentation for accuracy, eligibility of activities/clientele and proper
supporting information. Any errors or deficiencies are reported to the subrecipient
and the documentation corrected and resubmitted.
Subrecipients are required to submit the following forms before reimbursements can be
made:
• Monthly Beneficiary, Progress and Expenditure Reports provide quarterly information
and are due to the City no later than the 10th day of the month following each quarter.
• Any subrecipient that receives $500,000 or more in federal funds in one (1) year must
have an independent audit performed which complies with the OMB Circular A-133
Single Audit Act. This does not impact any of Pearland's subrecipients at this time, but
1 Sixth Program Year Action Plan City of Pearland 13
City of Pearland, Texas
PY 2013
the City reviews each subrecipient's budget at the time of annual application to ensure
that A-133 does not apply or to require the single audit if it does apply.
Lead-based Paint
1. Describe the actions that will take place during the next year to evaluate and
reduce the number of housing units containing lead-based paint hazards in
order to increase the inventory of lead -safe housing available to extremely low-
income, low-income, and moderate -income families, and how the plan for the
reduction of lead-based hazards is related to the extent of lead poisoning and
hazards.
The City of Pearland is not proposing any housing rehabilitation projects that will lead to the
evaluation or reduction of the number of housing units containing lead-based paint hazards.
The City will provide information on lead poisoning to all social service agencies. The City
will encourage the agencies to use the information to educate their clients and program
participants.
HOUSING
Specific Housing Objectives
*Please also refer to the Housing Needs Table in the Needs.xls workbook.
1. Describe the priorities and specific objectives the jurisdiction hopes to achieve
during the next year.
A major priority for the City during PY 2013 will be to research and develop a code
enforcement and single family home rehabilitation program for possible CDBG funding in PY
2014. As the City grows and more new homes become available, in addition to the
significant growth in new rental housing units coming online, older housing often becomes
neglected. The City is charging itself with enforcing more code violations in low -moderate
income target areas and encouraging low -moderate income homeowners to bring
dilapidated residential and commercial properties into compliance with local code.
2. Describe how Federal, State, and local public and private sector resources that
are reasonably expected to be available will be used to address identified
needs for the period covered by this Action Plan.
The City of Pearland is within the Brazoria County Housing Authority jurisdiction and the
City will refer City residents to BCHA to apply for Section 8 vouchers. Additionally, because
the City is no longer under the jurisdiction of the County's HOME program, community
stakeholders have encouraged a local housing nonprofit to become a State of Texas CHDO
to expand its inventory of housing for the disabled.
1 Sixth Program Year Action Plan City of Pearland 14
City of Pearland, Texas
PY 2013
Needs of Public Housing
1. Describe the manner in which the plan of the jurisdiction will help address the
needs of public housing and activities it will undertake during the next year to
encourage public housing residents to become more involved in management
and participate in homeownership.
There is no public housing in Pearland and the only Public Housing Authority that serves the
Pearland area, is the Brazoria County Housing Authority, which provides Section 8 Housing
Choice Vouchers only. As part of the administrative process, the City will continue to refer
citizens to Brazoria County Housing Authority to ensure access by Pearland residents to the
Section 8 program. Currently, only one apartment complex accepts Section 8 vouchers and
the City will continue to assist BCHA in educating other apartment managers about the
program and encourage them to accept the housing choice vouchers.
2. If the public housing agency is designated as "troubled" by HUD or otherwise is
performing poorly, the jurisdiction shall describe the manner in which it will
provide financial or other assistance in improving its operations to remove such
designation during the next year.
Not Applicable - Brazoria County Housing Authority is not troubled
Barriers to Affordable Housing
1. Describe the actions that will take place during the next year to remove
barriers to affordable housing.
Fair Housing Choice: The Census Bureau and HUD collaborate each decade to provide a
set of Comprehensive Housing Affordability Strategy (CHAS) tables detailing the number of
units with one or more housing problems. Housing problems are defined in the CHAS as
overcrowding, without complete kitchen or plumbing, and/or housing cost burden. The
CHAS data are available for housing problems for the disabled and minorities for Pearland.
Approximately 40 percent of all physically disabled renters are living in housing with housing
problems. Just over half (52.4%) of the African American renters and 35.9 percent of the
Hispanic renters had housing problems in 2000. The CHAS data for disabled and minority
do not differentiate between cost burdens and structural problems, however, based on the
age of the housing stock and the small number of units overall lacking some plumbing or
kitchen facilities, it can be assumed that the vast majority of the housing problems are cost
burdens and/or overcrowding.
Considerably fewer elderly homeowners (18.2%) than elderly renters had housing
problems. Likewise, 30.5 percent of African American homeowners and 26 percent of
Hispanic homeowners had housing problems, compared with 52.4 percent and 35.9 percent
respectively for renters. While 40.4 percent of physically disabled renters had housing
problems, 23.5 percent of owners had similar problems.
1 Sixth Program Year Action Plan City of Pearland 15
City of Pearland, Texas
PY 2013
Table 5 - Housinci Problems by Elder!y, Ethnicity and Disability*
Total Households
All HHs
Disabled
African
American
Hispanic
Elderly
Renters
248
149
0
40
Other
Renters
2,409
235
105
403
Elderly
Owners
1,807
596
15
68
Other
Owners
8,684
779
494
1,025
Total
13,148
1,759
614
1,536
With Housing
Problems
Elderly
Renters
46.0
33.6
0.0
50.0
Other
Renters
35.7
44.7
52.4
34.5
Elderly
Owners
18.2
23.3
100.0
5.9
Other
Owners
17.3
23.6
30.5
27.3
Total
21.3
27.2
34.2
28.8
*Summarized from CHAS tables for Elderly, Disabled and by Ethnicity
African Americans and physically disabled had a minor, yet duly notable, disproportionate
share of housing with problems - either cost burdens, overcrowding, structural issues or
any combination of these problems. Hispanic homeowners also had a disproportionate
share of housing with problems. It should be noted, however, that the disproportion in
percentages with housing problems is a factor of the low number of total units in those
categories.
Areas of Minority Concentration and Programs Addressing the Needs of Protected Classes:
The map below shows the percent minority population by block group from the 2005-2009
American Community Survey of the Census Bureau.
1 Sixth Program Year Action Plan City of Pearland
16
City of Pearland, Texas
PY 2013
Figure 3 — 2005-2009 Average Percent Minority Population
■
Legend
2000 Census Block Groups
2005-9 ACS % Minority
I I •• 25%
® 25.01-37.5%
- 37.51-50%
- > 50%
I._ City Limits
The City will expend $225,559 (67%) of the PY 2013 allocation on a 4 -way traffic signal in a
CDBG Target Area with 43% minority population. Additionally, the City will expend $6,004
(1.8%) of the PY 2013 allocation to upgrade the parking lot of a facility that provides low -
moderate income Pearland citizens with literacy and workforce development programs. In
addition, $35,040 (10.51%) will be expended for public services with 100% of the benefits
going to low- to moderate -income residents, but not restricted to minority, elderly, disabled
or large families. Using prior years' information, it can be estimated that approximately
75% of the public service clients will be minority. The City will expend 80% of its allocation
in the CDBG Target Area, with the remaining 20% to be spent on planning and
administration. It is estimated that 71% of the PY '13 CDBG funds will benefit low -moderate
income residents.
Utilization of CDBG funds for Fair Housing Activities: The City will utilize CDBG
administration funds for Fair Housing activities through educational materials related to Fair
Housing that are discussed at the public hearings held in connection with the CDBG
program. In 2012, the City submitted a new Consolidated Plan and Analysis of
Impediments to Fair Housing Choice/Fair Housing Plan and both documents contain as much
public input as possible, including surveys of resident and stakeholders/advocates in the
services, housing choice and policies regarding all protected classes.
In PY 2013, the City will provide the public with information and awareness materials
designed to affirmatively further fair housing in Pearland. All materials will be posted on the
City's website upon Council approval. Information about fair housing choice will also be
posted on the City's website and during Fair Housing Month, and will also be disseminated
to citizens via the City's municipal access channel. The City will make HUD's brochure and
complaint form available upon request. The public library and each of the subrecipients'
offices are other locations that complaint forms are made available to citizens.
1 Sixth Program Year Action Plan City of Pearland 17
City of Pearland, Texas PY 2013
Activities relating to affirmatively furthering fair housing: In addition to fair housing
activities directly related to CDBG funding, Petra, a non-profit seeking CHDO status through
the State of Texas, will initiate efforts to construct group homes for the mentally disabled in
Pearland. Petra, a partner organization to Forgotten Angels, is committed to expanding the
number of group homes for mentally disabled adults in Pearland. In addition, it intends to
secure funding to develop housing for the elderly and/or physically disabled. The City will
make contact with Petra regularly in regards to its development plans.
The City is currently updating its Analysis of Impediments to Fair Housing and is committed
to Affirmatively Furthering Fair Housing with $3,332 (5% of its Program Planning and
Administration funds) being devoted to Fair Housing Activities. Staff will dedicate this
percentage of time towards the development of educational information documenting Fair
Housing laws that will be distributed via the City's website and investigate the need to
enhance or improve the City's capacity for responding to complaints about Fair Housing
matters.
The City presents the Action Plan and other HUD -required evaluation and outcome
measurement reports, including but not limited to the CAPER, Consolidated Plan, and
Environmental Review Record, in English. However, public notices and other advertisements
relative to the Citizen Participation Plan (CPP) are produced to serve non-English speaking
populations and the City announces its preparedness to provide translation services upon
request if Spanish, Asian, Indian or disabled language barriers require such efforts. Visually -
impaired citizens of the jurisdiction may request that staff read the document(s) to them, or
an audio -recording of these documents can be provided.
HOME/ American Dream Down payment Initiative (ADDI)
1. Describe other forms of investment not described in § 92.205(b).
2. If the participating jurisdiction (P3) will use HOME or ADDI funds for
homebuyers, it must state the guidelines for resale or recapture, as required
in § 92.254 of the HOME rule.
3. If the PJ will use HOME funds to refinance existing debt secured by
multifamily housing that is that is being rehabilitated with HOME funds, it
must state its refinancing guidelines required under § 92.206(b). The
guidelines shall describe the conditions under which the PJ will refinance
existing debt. At a minimum these guidelines must:
a. Demonstrate that rehabilitation is the primary eligible activity and
ensure that this requirement is met by establishing a minimum level of
rehabilitation per unit or a required ratio between rehabilitation and
refinancing.
b. Require a review of management practices to demonstrate that
disinvestments in the property has not occurred; that the long-term
needs of the project can be met; and that the feasibility of serving the
targeted population over an extended affordability period can be
demonstrated.
1 Sixth Program Year Action Plan City of Pearland 18
City of Pearland, Texas PY 2013
c. State whether the new investment is being made to maintain current
affordable units, create additional affordable units, or both.
d. Specify the required period of affordability, whether it is the minimum 15
years or longer.
e. Specify whether the investment of HOME funds may be jurisdiction -wide
or limited to a specific geographic area, such as a neighborhood
identified in a neighborhood revitalization strategy under 24 CFR
91.215(e)(2) or a Federally designated Empowerment Zone or Enterprise
Community.
f. State that HOME funds cannot be used to refinance multifamily loans
made or insured by any federal program, including CDBG.
4. If the PJ is going to receive American Dream Down payment Initiative
(ADDI) funds, please complete the following narratives:
a. Describe the planned use of the ADDI funds.
b. Describe the PJ's plan for conducting targeted outreach to residents and
tenants of public housing and manufactured housing and to other
families assisted by public housing agencies, for the purposes of
ensuring that the ADDI funds are used to provide down payment
assistance for such residents, tenants, and families.
c. Describe the actions to be taken to ensure the suitability of families
receiving ADDI funds to undertake and maintain homeownership, such
as provision of housing counseling to homebuyers.
Not Applicable - City of Pearland is not a HOME Participating Jurisdiction
1 Sixth Program Year Action Plan City of Pearland
19
City of Pearland, Texas
PY 2013
HOMELESS
Specific Homeless Prevention Elements
*Please also refer to the Homeless Needs Table in the Needs.xls workbook.
1. Sources of Funds—Identify the private and public resources that the
jurisdiction expects to receive during the next year to address homeless needs
and to prevent homelessness. These include the McKinney-Vento Homeless
Assistance Act programs, other special federal, state and local and private
funds targeted to homeless individuals and families with children, especially
the chronically homeless, the HUD formula programs, and any publicly -owned
land or property. Please describe, briefly, the jurisdiction's plan for the
investment and use of funds directed toward homelessness.
The City of Pearland is not an ESG Participating Jurisdiction and no agency in Pearland is
receiving State of Texas ESG funds. The City is within the service area of the Gulf Coast
Homeless Coalition but no homeless agencies serving Pearland are funded through
Supportive Housing, Shelter Plus Care or SRO Moderate Rehabilitation. The City of Pearland
has no shelter or transitional living beds.
In May 2011, the Gulf Coast Homeless Coalition voted to discontinue its Continuum of Care
process so that its counties - Galveston, Brazoria, Liberty and Chambers would come under
the "Balance of State" program for the Continuum of Care. This will allow non -funded
agencies to apply for new Continuum of Care dollars through the Texas Homeless Network.
The City of Pearland assisted Pearland nonprofits, particularly Forgotten Angels and Petra,
with any local data or statistics required to submit their application to Texas Homeless
Network for inclusion in the PY 2011 Continuum of Care application.
There are 64 shelter beds in Brazoria County, with only 16 in the northern half of the county
near Pearland, all for female victims of domestic violence and their children. The Salvation
Army in Freeport, approximately 50 miles from Pearland, is the only shelter within Brazoria
County for men. There are only 5 transitional living beds in Brazoria County. Funding for
these projects come from a variety of non -HUD sources. It can be expected that
approximately 4 of these northern Brazoria County beds will serve Pearland residents,
providing a total of $8,000 a month or $96,000 a year in homeless services to the residents
of Pearland.
Gulf Coast Center, the area's MHMR agency does receive McKinney-Vento funds for
permanent housing for the chronically mentally ill homeless but neither project is located in
or near Pearland. The Gulf Coast Center has 15 permanent supportive housing beds
through the Continuum of Care funding process and Pearland residents are eligible for the
program. However, it is anticipated that no Pearland resident will enroll in the program.
While the Gulf Coast Center serves Galveston and Brazoria Counties, it focuses its housing
and resources on the City of Galveston.
Forgotten Angels provides nine single family group homes for adults with mental disabilities
to prevent them from becoming homeless. Each home houses three to six individuals and is
supported through a variety of private funding sources. The agency is investigating the
potential of accessing other state and federal funds to construct a multi -family supportive
housing project for this clientele as well as to construct a transitional living center for
1 Sixth Program Year Action Plan City of Pearland 20
City of Pearland, Texas PY 2013
adjudicated youth and those aging out of the foster care system. The development of these
two projects will involve several years and several sources of funding.
The Pearland Neighborhood Center provides approximately $200 per household to 250
Pearland households each year for emergency assistance in an attempt to help prevent
homelessness. This translates into $50,000 per year in homeless prevention. One-fifth of
this effort is funded with CDBG dollars that are administered through the grantee.
2. Homelessness—In a narrative, describe how the action plan will address the
specific objectives of the Strategic Plan and, ultimately, the priority needs
identified. Please also identify potential obstacles to completing these action
steps.
The City of Pearland receives no McKinney-Vento Homeless Assistance Act funds and no
CDBG funds are allocated during this year for services directly to the homeless. However,
the City is providing $15,000 in CDBG funds to Pearland Neighborhood Center for
emergency rental, utility and prescription assistance that is a form of homeless prevention.
Pearland Neighborhood Center, through other sources, will be providing an estimated
$40,000 in additional emergency assistance for homeless prevention to residents of
Pearland.
3. Chronic homelessness—The jurisdiction must describe the specific planned
action steps it will take over the next year aimed at eliminating chronic
homelessness by 2013. Again, please identify barriers to achieving this.
According to the Gulf Coast Homeless Coalition, there have been no identified chronically
homeless in the City of Pearland. However, the City is committed to assisting housing and
service providers in addressing the issue should individuals be identified. One of the causes
of chronic homelessness is disability and the City of Pearland is providing CDBG funding to
Forgotten Angels, Inc., an agency that provides group homes for mentally and physically
disabled adults. By providing permanent supportive housing in a group home environment,
Forgotten Angels helps in preventing chronic homelessness. Their nine homes provide
supportive housing for approximately 36 disabled adults. The agency has a day center for
its residents and non-resident disabled. The City has used CDBG funds to provide
transportation to supportive services, medical appointments and other necessary
appointments to those living in three of the group homes. For PY 2013, the City will fund
the completion of a 1,000 square foot expansion of the Day Habitation Center which
provides supportive services to all of Forgotten Angels' residents. In the past, the City has
funded improvements to a bathroom, including an adult changing table; and the installation
water and sewer lines to connect to existing City lines.
The City receives no ESG funds and no Pearland agency receives ESG, SHP, S+C or SRO
Mod Rehab funding from the State of Texas or through the Continuum of Care. Without
being an ESG Participating Jurisdiction and without a local homeless coalition responsive to
the City's needs, the City and its agencies have no real access to any McKinney-Vento
funding and without being a HOME Participating Jurisdiction or a local Housing Authority, the
City has no access to providing subsidies or other options to make housing affordable to the
homeless.
1 Sixth Program Year Action Plan City of Pearland 21
City of Pearland, Texas PY 2013
4. Homelessness Prevention—The jurisdiction must describe its planned action
steps over the next year to address the individual and families with children at
imminent risk of becoming homeless.
During PY 2013, the City will fund Pearland Neighborhood Center to provide emergency
assistance to those in danger of homelessness. This short-term assistance will pay past -due
rent for those facing eviction, utilities for those facing utility cut-offs, medications for those
who must choose between paying for housing or prescription drugs. This will help to
prevent homelessness, at least on a short-term basis.
The City's consultant, without using CDBG funds, will work with agencies to educate them
on the new HEARTH Act and its homeless prevention component and to encourage them to
apply for State of Texas HEARTH funds. With the decision by the Gulf Coast Homeless
Coalition to cease managing the Continuum of Care process for Galveston, Brazoria, Liberty
and Chambers Counties, the City will work with agencies in Pearland to apply to the Texas
Homeless Network for inclusion in the Balance of State Continuum of Care application for
those who are homeless but could move to self-sufficiency with assistance.
5. Discharge Coordination Policy—Explain planned activities to implement a
cohesive, community -wide Discharge Coordination Policy, and how, in the
coming year, the community will move toward such a policy.
The City of Pearland does not receive ESG, SHP, S+C or Section 8 SRO funds and does not
have a discharge coordination policy. However, the City falls within the jurisdiction of the
Gulf Coast Homeless Coalition which does have a discharge coordination policy as outlined
in the Exhibit 1 of their annual CofC application and in the City's 5 -Year Consolidated Plan.
However, none of the CofC funds are expended in Pearland.
With the Continuum of Care process moving to Balance of State from the Gulf Coast
Homeless Coalition, the City of Pearland will work with Texas Homeless Network to ensure
that Pearland is included in the community -wide Discharge Coordination Policy. A Pearland
agency, Petra, is working with the Darrington Unit of the Texas Department of Criminal
Justice, located in Brazoria County. One aspect of the agency's efforts will be the provision
of housing and supportive services for offenders exiting the Darrington Unit and remaining
in the Pearland/Brazoria area.
Emergency Shelter Grants (ESG)
(States only) Describe the process for awarding grants to State recipients, and a
description of how the allocation will be made available to units of local
government.
Not Applicable
1 Sixth Program Year Action Plan City of Pearland 22
City of Pearland, Texas
PY 2013
COMMUNITY DEVELOPMENT
Community Development
*Please also refer to the Community Development Table in the Needs.xls workbook.
1. Identify the jurisdiction's priority non -housing community development needs
eligible for assistance by CDBG eligibility category specified in the Community
Development Needs Table (formerly Table 2B), public facilities, public
improvements, public services and economic development.
Through public participation, meeting with service providers and reviewing Census and
other data, the City has determined which eligible services have a high, medium or low
priority. The table below, extracted from the CPMP Needs table from the PY 2012-2016
Consolidated Plan, lists the activities and their priorities. Not all of the services, including
those with a high priority, will be funded using CDBG dollars, but the City is committed to
funding as many eligible projects that apply through the competitive grant process as
possible. As more public service agencies build capacity, more services may be funded
through CDBG.
The table below outlines the public service programs eligible under CDBG, the ones the City
intends to fund during the next five years and the ones that the City will fund in PY 2013.
Table 6 -Non-Housing Public Service Priorities
03F Parks Recreational Facilities 570.201 c
H
05A Senior Services 570.201 e
H
05B Handica••ed Services 570.201 e
H
05D Youth Services 570.201 e
H
05E Trans•ortation Services 570.201 e
H
05G Battered and Abused S•ouses 570.201 e
H
H
M
tI ilip Iov Int lit I Iiiiiit !
05N Abused and Ne•lected Children 570.201 e
,,I. t ut, I v lilk iit,
05 Public Services General 570.201 e
05F Substance Abuse Services 570.201 e
M
05I Crime Awareness 570.201 e
M
air - ousin c ivi les 1 I en su • ec o 1.21 Q
M
05L Child Care Services 570.201 e
M
05M Health Services 570.201 e
M
050 Mental Health Services 570.201 e
M
05R Homeownershi • Assistance not direct 570.204
M
05S Rental Housin• Subsidies if HOME not •art of 5% 570.204
M
05T Securit De•osits if HOME not •art of 5% Admin c
M
05C Leal Services 570.201 E
L
05K Tenant Landlord Counselin• 570.201 e
L
05P Screenin• for Lead -Based Paint Lead Hazards Poison 570.201 e
L
Note: those items in dark green are being funded this year (as per table below).
1 Sixth Program Year Action Plan City of Pearland
23
City of Pearland, Texas
PY 2013
Table 7 — Public Service Funding for PY 2013
Projects
Units of
Measurement
Amount
Allocated
Public Services (15% max = $41,565)
05H
Adult Reading Center Workforce
Development/Job Training — 2246 N.
Washington Street, Pearland TX 77581
01 -People: 200
$20,040
05Q
Pearland Neighborhood Center's Emergency
Assistance - 2335 N. Texas Avenue,
Pearland TX 77581
01 -People: 50
$15,000
Subtotal
01 -People: 250
$35,040
The table below outlines the priorities for capital projects and administrative tasks under the
Non -Housing Community Development determination. As with the previous table, the dark
green rows are the areas to be funded with PY 2013 CDBG funds.
Table 8 —High and Medium Priority Capital & Administrative Proiects
03A Senior Centers 570.201(c)
H
03F Parks, Recreational Facilities 570.201(c)
H
03I Flood Drain Im.rovements 570.201 c
,;
H
03L Sidewalks 570.201(c)
H
19C CDBG Non-profit Organization Capacity Building
H
21A General CDBG Administration
H
21D Fair Housing Activities
H
03 Public Facilities and Improvements (General) 570.201(c)
M
03B Handicapped Centers 570.201(c)
M
03D Youth Centers 570.201(c)
M
03E Neighborhood Facilities 570.201(c)
M
03J Water/Sewer Improvements 570.201(c)
M
03M Child Care Centers 570.201(c)
M
030 Fire Stations/Equipment 570.201(c)
M
04 Clearance and Demolition 570.201(d)
M
06 Interim Assistance 570.201(f)
M
10 Removal of Architectural Barriers 570.201(k)
M
12 Construction of Housing 570.201(m)
M
13 Direct Homeownership Assistance 570.201(n)
M
14A Rehab; Single -Unit Residential 570.202
M
14I Lead-Based/Lead Hazard Test/Abate 570.202
M
15 Code Enforcement 570.202(c)
M
17B CI Infrastructure Development 570.203(a)
M
19D CDBG Assistance to Institutes of Higher Education
M
Note: those items in dark green are being funded this year as per the map and table below.
1 Sixth Program Year Action Plan City of Pearland 24
City of Pearland, Texas PY 2013
Figure 4 — Location of PY 2013 Infrastructure & Facility Projects
y St
1 st Assernbly W Broadway St
c‘ God
Westside
Vetenna7y ■
Hospital
W E
Map data 02013 Google
Table 7 - Area Benefit Activity By Census Tract Block Grou
Project
Census
Tract/
Block Group
Total
Population
Low -Mod
Income
Population
% Low -
Mod
Income
Garden Road/FM518 4-
way Traffic Safety Signal
Lighting
660500/6
1,491
680
45.61%
660500/5
1,339
723
54%
Exclusive Line
of Service -
6520 W.
Broadway,
Pearland TX
77581
228
154
67.54%
Totals
3,058
1,557
50.91%
The improvements to the traffic intersection at Garden Road and FM518/Broadway are
designed to benefit 1,557 of the 3,058 residents in the service area designated and
described in Table 7. The $225,559 for these improvements represents 67.68% of
Pearland's total allocation.
1 Sixth Program Year Action Plan City of Pearland 25
City of Pearland, Texas PY 2013
2. Identify specific long-term and short-term community development objectives
(including economic development activities that create jobs), developed in
accordance with the statutory goals described in section 24 CFR 91.1 and the
primary objective of the CDBG program to provide decent housing and a
suitable living environment and expand economic opportunities, principally for
low- and moderate -income persons.
*Note: Each specific objective developed to address a priority need, must be identified by number
and contain proposed accomplishments, the time period (i.e., one, two, three, or more years), and
annual program year numeric goals the jurisdiction hopes to achieve in quantitative terms, or in
other measurable terms as identified and defined by the jurisdiction.
The long-term and short-term objectives for the City of Pearland include objectives to be
funded by CDBG and those to be carried out through other funding mechanisms, such as
the City's General Fund and various regional nonprofits and foundations. The City's primary
objectives are:
• Increase education to qualify for jobs
• Enhance infrastructure (drainage, sidewalks, streets, park space) to enhance
suitable living environment
• Provide supportive services to disabled, homeless, elderly and low-income
residents
• Provide an environment to support the availability of affordable and fair housing.
During PY 2013, the City will be funding projects that improve infrastructure, and provide
supportive services (job training, emergency assistance).
Table 8 — Projects by National Objectives and Outcome Categories
National
Objectives
National Outcome Categories
PY 13
Numbers to
be Served
Outcome 1:
Availability/
Accessibility
Outcome 2:
Affordability
Outcome 3:
Sustainability
Objective 1:
Suitable Living
Environment
Infrastructure
Improvements to
install street
improvements
Providing method
of pedestrian
transportation
along new
sidewalks
3,058 people
Funding of Public
Service to improve
availability &
accessibility to
needed assistance
through
emergency
subsistence
assistance
Funding of Public
Services to
improve
affordability of
utilities, rent and
prescriptions
50 people
Objective 3:
Economic
Opportunity
Funding of Public
Service to provide
available,
accessible job
training
Funding of Public
Service to provide
affordable job
training
Funding of Public
Service to provide
job training leading
to employment to
sustain
independence
200 people
Sixth Program Year Action Plan City of Pearland
26
City of Pearland, Texas
PY 2013
The Table below, extracted from the CPMP Needs Table, outlines the specific objectives by
matrix code.
Table 9 — 5 -Year and Current Year Objectives for Anticipated Community
Development Activities
Activity
Accomplishment Units
Goals
5 -Year
Current
Year
05A Senior Services
01 -People
100
05B Handicapped Services
01 -People
45
05D Youth Services
01 -People
450
05E Transportation
01 -People
50
05G Battered & Abused Spouses
01 -People
45
05H Employment Training/ESL
Education/Literacy Education
01 -People
150
200
05N Abused & Neglected Children
01 -People
45
05Q Subsistence Payments
01 -People
200
50
03A Senior Centers
01 -People
11 -Public Facilities
500
1 facility
03B Handicapped Centers
01 -People
11 -Public Facilities
50
lfacility
03E Neighborhood Facilities
01 -People
11 -Public Facilities
150
lfacility
200
03F Parks, Recreational Facilities
01 -People
11 -Public Facilities
500
1 facility
03I Flood/Drainage
Improvements
01 -People
11 -Public Facilities (Linear
Feet)
3,500
1,450'
03K Street Improvements
01 -People
11 -Public Facilities (Linear
Feet)
1,550
1,000'
3,058
03L Sidewalks
01 -People
11 -Public Facilities (Linear
Feet)
3,500
1,450'
Total
3,508
1 Sixth Program Year Action Plan City of Pearland 27
City of Pearland, Texas
PY 2013
Antipoverty Strategy
1. Describe the actions that will take place during the next year to reduce the
number of poverty level families.
The City of Pearland's anti -poverty strategy is not only aimed at lifting existing residents out
of poverty but also preventing others from falling into poverty. Poverty is a two-edged
sword - lack of income and high costs of living. Therefore, the 5 -year strategy is aimed at
helping residents increase their incomes and reduce their costs of living. During PY 2013,
the strategies will be:
Income Strategies: Education is the key to increasing incomes. The City will fund
Adult Reading Center to continue and expand its program in ESL, literacy and job
training education. This program will improve the employability of those with limited
reading capabilities, limited English proficiency and/or limited job skills to secure
employment at a livable wage.
Living Costs: The City of Pearland will fund Pearland Neighborhood Center to
provide emergency assistance and homeless prevention activities in Pearland
through their emergency rental, utility and prescription assistance program.
Other: The City of Pearland is committed to referring citizens to Brazoria County
Housing Authority for its Section 8 Housing Choice Voucher Program. By educating
Pearland residents and apartment complexes about the program, more Pearland
citizens will be able to take advantage of Section 8 without having to relocate to
other areas of the county.
NON -HOMELESS SPECIAL NEEDS HOUSING
Non -homeless Special Needs (91.220 (c) and (e))
*Please also refer to the Non -homeless Special Needs Table in the Needs.xls workbook.
1. Describe the priorities and specific objectives the jurisdiction hopes to achieve
for the period covered by the Action Plan.
The City is not in a financial position, given the limited CDBG funds, to support housing
options for any of the special needs populations. However, it places a high priority on both
housing and supportive services to these populations.
Petra has recently applied for status as a Community Housing Development Corporation
(CHDO) with the State of Texas and Brazoria County and is investigating the feasibility of
applying for Section 202 funds for the construction of housing for the elderly and Section
811 funds for the construction of housing for their mentally disabled clients. A partner
organization to Forgotten Angels, Petra is also in the process of identifying properties for the
Sixth Program Year Action Plan City of Pearland 28
City of Pearland, Texas
PY 2013
construction of additional group homes for the mentally disabled served by Forgotten
Angels.
2. Describe how Federal, State, and local public and private sector resources that
are reasonably expected to be available will be used to address identified
needs for the period covered by this Action Plan.
Parking lot improvements to the Adult Reading Center are planned for completion in PY
2013 and will include elements that improve handicapped access to the facility. The City
conducted facility reviews of its CDBG subrecipients for compliance with ADA and Section
504 of the Rehabilitation Act. Agencies are committed to improving their facilities in ways
that increase accessibility to their programs and services.
Housing Opportunities for People with AIDS
*Please also refer to the HOPWA Table in the Needs.xls workbook.
1. Provide a Brief description of the organization, the area of service, the name of
the program contacts, and a broad overview of the range/ type of housing
activities to be done during the next year.
2. Report on the actions taken during the year that addressed the special needs of
persons who are not homeless but require supportive housing, and assistance
for persons who are homeless.
3. Evaluate the progress in meeting its specific objective of providing affordable
housing, including a comparison of actual outputs and outcomes to proposed
goals and progress made on the other planned actions indicated in the strategic
and action plans. The evaluation can address any related program adjustments
or future plans.
4. Report on annual HOPWA output goals for the number of households assisted
during the year in: (1) short-term rent, mortgage and utility payments to avoid
homelessness; (2) rental assistance programs; and (3) in housing facilities,
such as community residences and SRO dwellings, where funds are used to
develop and/or operate these facilities. Include any assessment of client
outcomes for achieving housing stability, reduced risks of homelessness and
improved access to care.
5. Report on the use of committed leveraging from other public and private
resources that helped to address needs identified in the plan.
6. Provide an analysis of the extent to which HOPWA funds were distributed
among different categories of housing needs consistent with the geographic
distribution plans identified in its approved Consolidated Plan.
7. Describe any barriers (including non -regulatory) encountered, actions in
response to barriers, and recommendations for program improvement.
8. Please describe the expected trends facing the community in meeting the
1 Sixth Program Year Action Plan City of Pearland 29
City of Pearland, Texas
PY 2013
needs of persons living with HIV/AIDS and provide additional information
regarding the administration of services to people with HIV/AIDS.
9. Please note any evaluations, studies or other assessments that will be
conducted on the local HOPWA program during the next year.
Not Applicable - City of Pearland receives no HOPWA funding
Specific HOPWA Objectives
Describe how Federal, State, and local public and private sector resources that are
reasonably expected to be available will be used to address identified needs for
the period covered by the Action Plan.
Not Applicable - City of Pearland receives no HOPWA funding
1 Sixth Program Year Action Plan City of Pearland
30
City of Pearland, Texas
PY 2013
Other Narrative
Include any Action Plan information that was not covered by a narrative in any
other section.
1 Sixth Program Year Action Plan City of Pearland 31
..,SEP 262013'
Honorable Tom Reid
Mayor of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Dear Mayor Reid:
U.S. Department of Housing and Urban Development
Houston Field Office, Region VI
Office of Community Planning & Development
1301 Fannin, Suite 2200
Houston, Texas 77002
(713) 718-3199 - FAX (713) 718-3247
www.hud.gov
SUBJECT: Fiscal Year (FY) 2013 Funding Approval
We have completed the review of the FY 2013 Action Plan and determined it to be in
compliance with the Consolidated Plan regulations and the specific provisions at 24 CFR 91.220
which is applicable to the Action Plan. Therefore, the U. S. Department of Housing and Urban
Development (HUD) is pleased to announce an award of funds to Pearland, Texas totaling
$333,253 for program year that began October 1, 2013. As a result, the following dollar amount
is now available to the city for this Community Planning and Development (CPD) administered
program:
Community Development Block Grant (CDBG) $333,253
Enclosed are three copies of the FY 2013 Funding Grant Agreement that incorporates the
CDBG Entitlement Agreement and the Funding Approval for the CDBG (HUD 7082). This
constitutes the contract between HUD and the City of Pearland. You should note any special
conditions included in the Funding Approvals (Item 8 for the CDBG program).
Please sign the enclosed sets of Grant Agreements and Funding Approvals. Retain one
copy for your records and return the other two copies to our office. Failure to execute and return
the grant agreement within 60 days of the date of this letter may be deemed to constitute
rejection of the grant and cause for HUD to determine that the funds are available for
reallocation to other grantees. Once HUD receives the executed grant agreements, you may have
the program staff create the proposed FY 2013 projects in IDIS.
We take this opportunity to provide a reminder that the Consolidated Annual
Performance and Evaluation Report (CAPER) is due in this office no later than 90 days
following the end of the 2012 program year unless an extension is granted. Therefore, your
submission of the CAPER is to be in our office on or before December 29, 2013. Furthermore,
as a recipient of HUD funds that are covered by Section 3 requirements, the Section 3 Summary
Reports (Form HUD -60002), should be sent to Washington, D. C. at the same time the CAPER
is due. In view of the fact that submission changes are being considered, the City is encouraged
to visit the Section 3 website at www.hud.gov/section3 for the most recent submission
requirements and other helpful information.
HUD congratulates the City of Pearland on the grant award and we are looking forward
to our continued partnership to assist the City with accomplishing its program goals that are
designed to primarily benefit low and moderate -income persons. If you have any questions or
desire assistance regarding this grant notification letter, the enclosures or other items related to
HUD's programs, please let me know or call Mary Elo, Community Planning and Development
Representative, at (713) 718-3124.
Sincerely,
Sandra H. Warren
Director, Community Planning and
Development
Enclosures
FY 2013 GRANT AGREEMENT
This Grant Agreement is made by and between the United States Department of Housing
and Urban Development (HUD) and the City of Pearland, Texas, Grantee. The Grantee's Tax
Identification Number is 74-6028909.
Community Development Block Grant (CDBG) Program
Grant Number: B -13 -MC -48-0400
DUNS# 020796397
The terms of the CDBG award in the amount of $333,253 which are the subject of this
part of this Agreement are set forth in the attached executed HUD Form 7082, Funding
Approval/Agreement.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (EO) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds for such
activities from HUD. The condition requires that in the event you amend or otherwise revise
your Consolidated and/or Action Plan to use funds for the planning or construction of water or
sewer facilities, you must receive written release of funds from HUD before obligating or
expending funds for such activities.
In order to establish a Line of Credit for the Fiscal Year 2013 grant, it will be necessary
for you to execute and return two copies of the Grant Agreement. In addition, if there is a need
to delete or add individuals authorized to access the Voice Response System (VRS), a VRS
Security Access Authorization Form (I -IUD -27054) must be prepared, notarized, and returned to
this office with the Grant Agreement. Also, if there is a need to establish or change the
depository account to which these grant funds are to be wired, a Direct Deposit Sign -Up Form
(SF -1199A) must be completed by you and your financial institution and mailed to this office.
You are reminded that CDBG entitlement funds must be drawn on a first in first out
(FIFO) basis. This means that before requesting CDBG entitlement funds from a newly
established Line of Credit, you should have first drawn all the funds from the previous years'
Line(s) of Credit. Please note that the FIFO method only applies to CDBG entitlement program
funds.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures). Funds for such activities may not be obligated or expended
until the environmental process has been completed, a Request for Release of Funds and
Certification (form HUD 7015.15) submitted and HUD has provided written authorization.
Appropriate forms are available from www.hudclips.org. The environmental regulations and
HUD guidance should be reviewed to ensure that a Request for Release of Funds is submitted
only for applicable projects.
The following parties execute this Grant Agreement on the dates set forth below as follows:
UNITED STATES OF AMERICA
Department of Housing and Urban Development
The Secretary
By: C.'. Z / SEP 26 1013
Signature and Date
Sandra H. Warren
Typed Name of Signatory
Director of Community Planning and Development
Title
GRANTEE
City of Pearland
By: /0-3.2d/3
Signature and Date
Tom Reid
Typed Name of Signatory
Mayor
Title
Funding Approval/Agreement
Title 1 of the Housing and Community
Development Act (Public Law 930383)
HI -00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1/31/2015)
1.Name of Grantee (as shown in item 5 of Standard Form 424)
City of Pearland
2. Grantee's Complete Address las shown in item 5 of Standard Form 424)
3519 Liberty
Pearland, TX 77581
3a. Grantee's 9 -digit Tax ID Number:
74-6028909
3b. Grantee's DUNS Number:
020796397
4. Date use of funds may
begin (mm/dd/yyyy):
10/1/2013
5a. Project/Gran No. 1 6a. Amount Approved
B -13 -MC -48-0400 $333.253
5b. Project/Grant No. 2 6b. Amount Approved
5c. Project/Grant No, 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title 1 of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title 1 assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special
conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in item c above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104-(g) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its
' fi it makes fundino assistance hereunder available.
responsthriny tor adherence to the Agreement by sun-rectptcnt c nttucs taw tc
U.S. Department of Housing and Urban Development (By Name)
Sandra H. Warren
Grantee Name
City of Pearland, Texas
Title
Director Community Planning and Development
Title
Ma or
Signatur
Date (mm/ddr'yyyy)
09/26/13
Signature '
Oma 1 ilei
Date (mmfddlyyyy)
/d 3—.Zoi
7 ategory of Title I Assistance for nis Funding Action
(check only one)
a. Entitlement, Sec 106(b)
8. Special Conditions
(check one)
❑ None
9a. Date HUD Received Submission
(mm/dd/yyyy) 08/06/13
10. check
one
Orig. Funding
Approval
Amendment
Amendment Number
►.1 a.
9b, Date Grantee Notified
(mm/dd/yyyy) 09/26/13
❑ b.
❑ b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
►,1 Attached
9c. Date of Start of Program Year
(mmldcVyyyy) 10/01/13
11. Amount of Community Development
Black Grant
FY (2013)
FY ( )
FY (
a. Funds Reserved for this Grantee
b. Funds now being Approved
$333,253
c. Reservation to be Cancelled
(1la minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only
Batch T40 Program Y
1
0
3
1
7
6
Y
Y
A Reg Area Document No. Project Number Category
Project Number
Project Number
Date Entered PAS (mmiddiyyyy)
Date Entered LOCCS (mmidd/yyyy)
Batch Number
Amount
Amount
Amount
Transaction Cade
Effective Date
(mmiddtyyyy)
F
Entered By
Verified Sy
24 CFR 570 form HUD -7082 (11/10)
SPECIAL CONDITIONS
Notwithstanding any other provisions of this agreement, no funds provided under
this agreement may be obligated or expended for the planning or construction of
water or sewer facilities until receipt of written notification from HUD of the release
of funds on completion of the review procedures required under Executive Order
(EO) 12372, Intergovernmental Review of Federal Programs, and HUD's
implementing regulations at 24 CFR Part 52. The recipient shall also complete the
review procedures required under E012372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending
any funds provided under this agreement for any new or revised activity for the
planning or construction of water or sewer facilities not previously reviewed under
EO 12372 and implementing regulations.