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R-2013-114-2013-07-22
RESOLUTION NO. R2013-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE CENTENNIAL PARK PROJECT (PHASE 2). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for professional services, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for professional services associated with the Centennial Park Project (PHASE 2). PASSED, APPROVED and ADOPTED this the 22nd day of July, A.D., 2013. ATTEST: i NG IN CRETARY APPROVED AS TO FORM: Lam- 67( DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR Resolution No. 2013-114 Exhibit "A" CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into on July 22, 2013, by and between the City of Pearland ("CITY") and Clark Condon Associates ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Centennial Park Phase 2 ("PROJECT"). (Project # P50071) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall provide professional services in connection with the design of the proposed Centennial Park Phase 2. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. Design 1 of 6 D1. Revised 2/10 F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its Design 2 of 6 D1. Revised 2/10 own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end after final acceptance of the construction project. SECTION III - CONSULTANT'S COMPENSATION A. The method of payment for this CONTRACT is lump sum for Preliminary and Design phases, and hourly not to exceed for Bid and Construction phases. Total compensation for the services performed shall not exceed $194,882.00. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT subject to the following limitations: 1. Prior to approval of the preliminary design 30% plans, payments to the CONSULTANT shall not exceed 30% of the total CONTRACT amount. 2. Prior to approval of the final design documents, payments to the CONSULTANTS shall not exceed 60% of the total CONTRACT amount. The final approval and payment will be made within a reasonable period of time regardless of the project construction schedule. 3. If the scope of work of this CONTRACT includes the preparation of studies, design concepts, or other investigations, progress payments shall not exceed 90% of the total CONTRACT amount prior to submittal of the final report deliverables. C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. Design 3 of 6 D1. Revised 2/10 B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub-consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason - - with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 10401 Stella Link Road, Houston, Texas 77025. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. Design 4 of 6 DI. Revised 2/10 F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations; or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. Design 5 of 6 D1. Revised 2/10 SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. The parties have executed this CONTRACT this 22nd day of July, 2013. CITY OF EARLAND, TEXAS BILL EISEN CITY MANAGER Design 6 of 6 DI. Revised 2/10 EXHIBIT A Scope of Services LANDSCAPE ARCHITECT & ENGINEERING SCOPE OF SERVICES FOR CENTENNIAL PARK PHASE 2 July 2013 Centennial Park, Phase 2 July 2013 Page 2 of 6 Architectural Services Services provided would include complete landscape architecture, structural, mechanical, electrical, plumbing, and civil design services as needed. In addition the following services will be included. BASIC SERVICES Project Management and Landscape Architect Services I. General 1. Attend project kick-off meeting and monthly project meetings, bringing subconsultants as necessary. II. Programming Phase 1. Facilitate meetings with City staff and external agencies including County, State and Federal entities having authority over the project, as required, to identify, and solicit necessary information and requirements, including a pre -development meeting. 2. Gather existing information from the City particular to the project such as record drawings and/or As -Built information from previously constructed private projects, public utilities and public infrastructure as required from: i. Survey and Base plans ii. Geotechnical Consultants iii. Environmental Consultants, if required iv. Record drawings and/or As -Built information from previously constructed private projects, public utilities, public infrastructure v. Planned public infrastructure vi. External agencies and/or authorities vii. City Parks department 3. Obtain Topographical Survey for the property from CL Davis & Company (see Additional Services). Review, survey and alert City to any issues found. 4. Coordinate w/ Civil Engineer to create a land plan for the park in accordance with the Parks Master Plan, Unified Development Code (UDC), site utilities, facilities and drainage planning. Future planned public infrastructure should also be considered in the design. 5. Coordinate with the civil engineer to develop drainage concepts for floodplain management along Mary's Creek. 6. Confirm the Program of Spaces for parkland and associated structures. 7. Develop basic components of park building program and coordinate with the Civil Engineer with regard to traffic planning. 8. Provide a schematic cost estimate and conceptual project schedule. 9. Prepare and submit three (3) sets of the Land Plan, program of spaces, and adjacencies layout for review and approval. Centennial Park, Phase 2 July 2013 Page 3 of 6 III. Schematic Design Phase 1. Facilitate meetings with City staff and facilitate discussion of park programming, required utilities, drainage, and traffic needs to develop Schematic Design Documents. 2. Review design against applicable City standards and guidelines for design (Park Master Plan, Design Criteria Manual, and Unified Development Code) and provide design that meets City codes 3. Prepare preliminary site plan of Phase 2 of the park. 4. Work with Civil Engineer to develop layout for softball fields, including lighting. 5. Work with Civil Engineer to develop layout and details for connectivity to the trail system. 6. Develop preliminary designs for shade structure/restroom facilities. 7. Develop preliminary landscape concepts. 8. Develop preliminary park signage concept. 9. Develop preliminary paving layouts for parking lots. 10. Develop preliminary grading and drainage plan. 11. Develop preliminary underground utilities plan. 12. Prepare existing conditions drainage analysis. 13. Prepare proposed conditions drainage analysis. 14. Prepare preliminary storm water detention pond design. 15. Obtain a Geotechnical Report from HVJ (see Additional Services) which recommends building foundations, light foundation and paving design. Review report and alert City of any issues found. Coordinate structural as related to the design. 16. Conduct meetings with BDD4 to discuss drainage concepts. 17. Coordinate with private utilities and service providers. 18. Submit schematic design package to City and other agencies. 19. Attend review meeting with City staff to discuss comments. 20. Respond in writing to all City comments on plans and specifications and incorporate changes into the 60% submittal. IV. Design Development Phase 1. Facilitate meetings with City staff to develop Design Development Documents. 2. Develop designs and specifications for fencing and lighting at softball fields. 3. Develop designs and specifications for shade structure. 4. Develop designs and specifications for restroom facilities 5. Develop designs and specifications for the site landscaping and irrigation. 6. Prepare overall site plans. 7. Prepare site grading and drainage plans, details, and specifications. 8. Prepare underground utilities plans, details, and specifications. 9. Prepare storm water detention plans, details, and specifications. 10. Review requirements of the governing drainage entity (BDD4). Identify any requirements that may impact the drainage system being contemplated. Centennial Park, Phase 2 July 2013 Page 4 of 6 11. Prepare mitigation plan and report for the proposed conditions model to ensure no impacts. 12. Identify utility conflicts with private and other public utilities, submit plans to all affected entities and organize and chair a Utility Relocation Conference to coordinate relocation schedule and efforts. 13. Coordinate final utility plans, including public and private service connections. 14. Submit design development package to City and other agencies. 15. Attend coordination meetings with BDD4. 16. Respond to review comments. 17. Attend review meeting with City staff. 18. Respond in writing to all City comments on plans and specifications and incorporate changes into the 90% submittal. V. Construction Documents Phase 1. Prepare construction plans and specifications for pavilion. 2. Prepare construction plans and specifications for restroom facilities. 3. Prepare construction plans and specifications for site landscaping and irrigation. 4. Finalize overall site plans, details, and specifications. 5. Finalize site grading and drainage plans, details, and specifications. 6. Finalize underground utilities plans, details, and specifications. 7. Finalize storm water detention pond plans, details, and specifications. 8. Prepare construction plans and specifications for fencing and lighting at softball fields. 9. Complete final coordination with private utilities and service providers. 10. Submit Construction Documents Package. 11. Attend review meeting, as needed. 12. Address final comments from the City and other agencies. 13. Acquire approvals from the City and BDD4. 14. Acquire signature of City Engineer and CBO. 15. Submit plans to Texas Department of Licensing and Regulation (TDLR) or Registered Accessibility Specialist (RAS) for accessibility review. 16. Prepare bid sets for distribution via the City's e -bid system. Bid sets shall be PDF files not to exceed 20mb. VI. Bid Phase 1. Provide Notice to Bidders (NTB) to the Project Manager in an electronic form appropriate for the e -bid system format. City is responsible for advertising. 2. Provide electronic copy of bid -ready plans to the Project Manager for the e -bid system. 3. Co-chair pre-bid meeting with City's Project Manager and attend the Bid Opening 4. Respond in writing to questions from bidders and prepare addenda as necessary. 5. Prepare Engineer's Recommendation of Award Letter that includes the following required content: i. Review for unbalance bid items ii. Review of contractor's financial standing and references provided Centennial Park, Phase 2 July 2013 Page 5 of 6 iii. Explanation of discrepancies between the Engineer's estimate and bids iv. Recommendation to award 6. Attend City Council meeting and recommendation for award of Contract for Construction. 7. Produce and transmit to selected contractor five (5) sets of project manuals ready for execution with City's Notice of Intent to Award (NOI). 8. Provide two plan sets to the City (one for Purchasing and one for Project Manager) and five plan sets to the Contractor as part of the award process. VII. Construction Administration Phase 1. Attend Pre -Construction meeting and monthly construction progress meetings and additional meetings as the need arises during construction phase. 2. Review and approve submittals, shop drawings, Request for Information, etc. using the City of Pearland Pro -Trak system 3. Review Construction Materials Testing reports in Pro -Trak. 4. Review and approve applications for payment using the city's Pro -Trak system. 5. Coordinate with Construction Manager or Project Manager on all Request for Change Proposals, Change Orders, etc. in Pro -Trak. 6. Participate in Substantial Completion Inspection, coordinate with Construction Manager/Project Manager to create punch list, substantiate that items noted are completed, issue Substantial Completion Certificate. 7. Prepare Record Drawings for the Project from Contractor as-builts. 8. Attend Final Acceptance walk-through to verify satisfactory completion of punchlist items. 9. Review and Approve O&M Manual Submittals. Centennial Park, Phase 2 July 2013 Page 6 of 6 ADDITIONAL SERVICES A. Survey (CL. Davis & Company Engineering) a. Title Survey - b. Topographical Survey - B. Geotechnical Services (HVJ Associates) a. Conduct field operations, laboratory testing, and prepare a Geotechnical Engineering Report with recommendations for shade structure, restroom facility, and light pole foundation design and construction, pavement design guidelines, structural fill requirements and general earthwork recommendations. C. Windstorm Certification a. Perform Windstorm Inspections and Certifications on the concession stand /restroom facilities and pavilion structure in accordance with TWIA requirements. July 15, 2013 Cara Davis City of Pearland 3519 Liberty Drive Pearland, TX 77581 Re: Centennial Park, Phase 2 Dear Cara: CLARK CONDON ASSOCIATES LANDSCAPE APCH?TECTLiRE. We are pleased to make this proposal for landscape architectural design associated with the proposed improvements for Centennial Park, Phase 2. For the purposes of this proposal, you will be referred to as the Client and Clark Condon Associates, Inc. as the Landscape Architect. SCOPE OF WORK - Prepare design and construction documents for bid based on the program shown in Master Plan 2004 and construction budget of $1.6 million. During all phases of design, the Landscape Architect will coordinate with the Design Team for the Fite Road project to identify locations and numbers of driveways and other pedestrian improvements. A summary of the approved program is outlined below: 1. Softball Fields (2) a. Dugouts. b. Lights. c. Artificial turf as alternate. 2. Pavilion / Restroom a. Men's and women's restrooms - 5 water closets each. b. Fabric shade structure. c. Site furniture. d. Restrooms will be located outside of flood plain. 3. Parking a. Approximately 100 spaces. b. Serve as trail head with graphics (as provided in separate contract). c. Parking lot entrance and exit will be located off of Fite Road. 4. Detention a. Review detention requirements and expand detention if needed. 5. General Site Work a. Grading and drainage. b. Utilities. c. Trails/sidewalks to connect to existing walks in park. 6. Landscape a. Tree plantings, grass. b. Irrigation - We will meet with City maintenance staff to review existing irrigation system and determine best approach for irrigation design, including an alternate item to add irrigation to existing fields. 10401 Stella Link Road Houston, Texas 77025 TEL 713.871.1414 FAX 713.871.0888 www.clarkcondon.com PRELIMINARY PLANS — Based on the approved conceptual plan, the Landscape Architect will prepare Preliminary Plans for the project. The plans will illustrate design concepts based on Master Plan 2004. Services to be provided in this phase include: 1. Initiate site, topographic and utility survey (our sub -consultant). 2. Attend scheduled meetings with the Client to review progress of the work. 3. Site Plans showing all hardscape and softscape elements prepared in AutoCAD format. 4. Review wet utility capacities and availability. Prepare a letter of request for utility capacities and availability and submit to City for water and waste water service. 5. Prepare preliminary drawings of the site utilities (water, sewer and drainage). 6. Prepare a storm water detention review to determine agency requirements. 7. Coordinate electrical power needs with power company. 8. Preliminary environmental graphics concepts. 9. Preliminary cost estimates. DESIGN DEVELOPMENT — Design Development will be initiated after the Client's approval of the Preliminary Plans. During this phase, the Landscape Architect will refine the design and budgets for the project. Design Development plans will depict actual materials, sizes and locations of all elements approved during the Preliminary Phase. Services to be provided in this phase include: 1. Materials selection for all elements: a. Building materials. b. Site furniture. c. Shade structures. d. Plant material. e. Hardscape. f. Fields. 2. Refinement of utility layouts, mechanical, lighting and plumbing systems. 3. Refinement of grading plan. 4. Site lighting layout and fixture selection. 5. Architectural floor plans and elevations. 6. Refinement of graphics. 7. Planting design. 8. Irrigation concept and main line layout. 9. Cost estimates based on Design Development plans. 10. Presentations to Client. CONSTRUCTION DOCUMENTS — The Construction Documents phase will be initiated after the Client's approval of the Design Development plans. The Landscape Architect will prepare all Construction Documents and Technical Specifications for bidding and installation of all project components. Services to be provided in this phase include: 1. Site Plans at 1" = 20' scale indicating all hardscape elements, building, trails, parking, lighting, graphics, etc. as approved in Design Development phase. 2. Layout plans dimensioning all proposed improvements. 3. Final grading and drainage plans. 4. Prepare necessary documents to be used by Contractor for compliance with Stormwater Pollution Prevention Plan. 5. Architectural plans for pavilion/restroom, including structural and MEP plans. 2 6. Electrical plans for all proposed site lighting, parking lot lighting. 7. Environmental Graphics plans complete with specifications. 8. Planting plans including all tree, shrub, vine and groundcover selections for all locations. A plant list including plant names, sizes and character desired will be provided. 9. Prepare irrigation plans including specifications, identification, location and sizing of the irrigation system and its component parts. 10. Details for all landscape materials with specifications as required for proper construction, installation or finishing of all landscape components. 11. Specifications in MasterSpec format, front end and Special Conditions supplied by Client. 12. Final construction cost estimate to include unit costs at current construction dollars. 13. Submit plans to TDLR for review. Fees for application will be billed as reimbursable expense. BIDDING — After completion and approval of the Construction Documents, the Landscape Architect will assist the Client in putting the plans out for public bid. Services to be provided in this phase include: 1. Prepare Bid Documents for electronic bidding. Client will upload documents for electronic bidding. 2. Preparation of addenda as necessary. 3. Evaluate bids and make recommendations for contracts. 4. Assist Client in contract preparation. CONSTRUCTION ADMINISTRATION — The Landscape Architect will provide Construction Administration for the project. Services to be provided in this phase include: 1. Periodic visits (15 visits) to the site to observe the progress and quality of construction and to insure the integrity of the design as indicated in the Construction Documents. This shall not involve exhaustive or continuous on-site inspections to check the quality of quantity of work or materials. The consulting team shall not be responsible or liable for the Contractor's failure to perform the construction work in accordance with the contract documents. 2. Consult with and provide advice to the Client. 3. Preparation of elementary and supplementary sketches required to resolve field conditions related to design. 4. Approval of submittals and shop drawings submitted by contractors for conformance with the design concept. 5. Tagging and inspection of plant materials, pre -delivery and on-site to assure conformance with plans and specifications, if necessary. 6. The Landscape Architect and Client will review and approve all certificates for payment submitted by the Contractor. 7. The Landscape Architect will prepare change orders for review and approval by the Client. 8. Coordinate substantial completion walk through with the Client at the conclusion of the construction and provide a punch list to Contractor to complete the project. 9. Attend one-year warranty walk through and document findings. 10. Review record drawings submitted by Contractor. 3 FEE - The total fee for this project is a lump sum based upon the estimated time for professional services as outlined below, plus reimbursable expenses. Basic Services Preliminary Plans $20,120.00 Design Development $20,820.00 Construction Documents $80,045.00 Bidding $5,750.00 Construction Administration $23,535.00 Total Basic Services $150,270.00 Additional Services Survey $15,500.00 Geotechnical Engineering $14,112.00 Total Additional Services $29,612.00 Reimbursable Expenses $15,000.00 GRAND TOTAL $194,882.00 REIMBURSABLE EXPENSES - The Client shall pay the Landscape Architect for the cost of mileage, printing, and other directly related costs. All expenses will be billed at cost plus 10%. EXTRA SERVICES - Additional services, if requested by the Client, will be considered as extra services and be billed hourly at the rates listed below. Principal $150.00/hour Senior Associate $115.00/hour Project Manager $100.00/hour Assistant Project Manager $75.00/hour Project Staff $65.00/hour Administrative $55.00/hour EXCLUSIONS - 1. Full drainage analysis (hydrologic and hydraulic analysis and flood plain mitigation modeling with CLOMR/LOMR). BILLING - Billing shall be monthly based on the portion of the total estimated fee. Invoices shall be due upon receipt. A service charge equal to six (6) percent will accrue on all unpaid sums beginning thirty (30) days after billing date. 4 JURISDICTION — The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects in Texas. The Board may be reached at the following address: Texas Board of Architectural Examiners P.O. Box 12337 Austin, TX 78711-2337 (512) 305-9000 — Phone / (512) 305-8900 Fax I appreciate the opportunity to submit this proposal to you and look forward to working with you. Sincerely, /Av.& Sh‘6,7 Sheila M. Condon FASLA President / Landscape Architect APPROVED: DATE: 5 Li .1 as ▪ a▪ s•U 0. Ocn f0 N C Q c C r O O 'O •a cp c ca O -a U c m co m L L a • mcC Q' U w O a >, • E ▪ a Z >- Z 0 Z U • Q v E Z E. O IXO O 0 d 0 0 u U �ricouio tv op 69 ^ O to 1 OC 59 O CO O 7 r. trn O r4 kr) ,.. M 65 O O En ri •--. •- O O M 6s 69 O C © O C N 887 O CD C O C r H3 1 COt C., CC L C., L _� i :-e _ 00 C 00 7 ,Th N -t-N vl TOTAL LABOR HOURS & COSTS O O vD b4 CDC r N 44C ADMIN 545 $65.00 CDO N V M 69 VI ,D O v3 360 O M 40 PROJECT STAFF 00 SL$ 0 O O O 69 ASST. PROJECT MANAGER 35 O V C O — O 00 O O p O 0'1 C b9 O O p vl op,-, 59 PROJECT MANAGER O O O vl --- -- 69 O O O 69 SENIOR ASSOCIATE O O tN.-� O V") 69 p • oD pp V 69 00 00 .- v . PRINCIPAL Cr) ce E -F m a xc O a 'T• - ITOTAL LABOR COSTS . o 73 c_ c r C N o C] 6 U _ :D q CC C < 6 U TASK DESCRIPTION O C N v9 SUBTOTAL LANDSCAPE ARCHITECTURE REIMBURSABLE EXPENSES O 7 oe TOTAL LANDSCAPE ARCHITECTURE ARCHITECTS 2815 Tangley Road, Houston, Texas 77005, Phone 713- 523-6070 July 15, 2013 Sheila Condon, FASLA Clark Condon Associates 10401 Stella Link Road Houston, Texas 77025 Re: Centennial Park, Phase 2 Expansion Pearland, Texas Sheila: This proposal/agreement letter is for architectural services for the proposed Centennial Park Expansion in Pearland, Texas, hereinafter referred to as the Project. For purposes of this agreement The City of Pearland, Texas is the Client, Clark Condon Associates, Inc. (CCA) is the Prime Consultant and MCCM Architects, Inc. (MCCM) is the Sub -Consultant. Following is a description of our proposed scope of basic services, compensation and other terms and conditions for the Project. PROJECT DESCRIPTION The Project shall consist of the following facilities located in the vicinity of two new softball fields: 1. Restrooms for Men and Women. Restrooms shall have 5 water closets for men and 5 water closets for women. 2. Fabric Shade Structure detached from restrooms. 3. Restrooms will be located outside of flood plain. Following is a description of our proposed scope of basic services, compensation and other terms and conditions for the Project. BASIC SERVICES Basic services for architectural services shall consist of the following: Schematic Design Phase 1. Design and preparation of drawings and other documents illustrating the size, scale, and relationships of the facilities based upon the approved program and budget requirements. Page 2 of 4 2. Preliminary materials selections. 3. Coordination with work of other disciplines. 4. Meetings with the Client, CCA and other design team members. Design Development Phase 1. Preparation of drawings and other documents to fix and describe the size and character of the facilities including materials, and such other elements as may be appropriate based upon the approved Schematic Design Documents. 2. Coordination with work of other disciplines. 3. Meetings with the Client, CCA and other design team members. Construction Documents Phase 1. Preparation of drawings and specifications setting forth in detail the architectural, requirements for the construction of the facilities based upon approved Design Development Documents. 2. Advice on any required adjustments to the budget will be provided. 3. Coordination with work of other disciplines. 4. Meetings with the Client, CCA and other design team members. Bidding Phase 1. Attend pre-bid conference and respond to bidder's questions 2. Clarifications during bidding and preparation of required addenda. 3. Assist CCA in the evaluation of bids. Construction Administration Phase 1. The review of submittals associated with our work. 2. Response to requests for information and the preparation of change orders pertaining to work for which MCCM is responsible. 3. Three site visits by MCCM Architects are included in the Basic Services. SERVICES BY OTHERS It is our understanding that topographic and geotechnical surveys will be performed by others and that these surveys will be made available to MCCM. It is our understanding that utilities will be available at our site. It is our understanding that civil engineering services will be provided by other design team members It is our understanding that structural engineering services will be provided by other design team members. It is our understanding that MEP engineering services will be provided by other design team members. Page 3 of 4 It is our understanding that landscape architectural services will be provided by CCA. COMPENSATION Compensation for basic services stipulated above shall be a fixed fee in the amount of $20,000.00 payable as follows: Schematic Design Phase: Design Development Phase: Construction Documents Phase: Bidding Phase: Construction Phase: Total Fee Reimbursable Expenses ADDITIONAL SERVICES $2,500.00 3,500.00 7,750.00 750.00 3,000.00 $17,500.00 $1,000.00 Compensation for services requested by CCA in addition to the Basic Services stipulated above, or required due to changes in the program requirements or increased construction budget, shall be based on a fixed amount as mutually agreed upon in writing by both parties, or calculated on an hourly basis at the following rates: Principal time: $125.00/hour Associates time: $90.00/hour Clerical time: $60.00/hour Consultant time: Amount billed MCCM plus 15 percent. REIMBURSABLE EXPENSES Reimbursable expenses incurred in the interest of the project such as reproduction, delivery and handling, postage, and travel and transportation expenses are reimbursable at cost plus 10 percent. BILLING Billings shall be made monthly for compensation earned and reimbursable expenses incurred. STATEMENT OF JURISDICTION Please be advised that the Texas Board of Architectural Examiners (TBAE) has jurisdiction over complaints regarding a registrant's professional practices. The TBAE may be contacted at 512- 305-9000. Page 4 of 4 TERMINATION This agreement may be terminated by either party by so notifying the other party in writing. Compensation for services performed and reimbursable expenses incurred shall be paid to the time of termination. OTHER TERMS AND CONDITIONS It is agreed that performance of the work shall be in accordance with the General Services Agreement between MCCM and CCA executed on June 21, 2012. If this letter meets with your approval, please acknowledge in the space provided below and return one copy to my office. We look forward to the opportunity to work with you on this project. Please don't hesitate to call me if you have any questions or need additional information. Sincerely, Richard P. Cate, AIA, LEED® AP AGREED: Sheila Condon, FASLA Date COMPANY NAME: MCCM Architects PROJECT NAME: Pearland Centennial Park CONTRACT NUMBER: Contract With: Clark Condon Associates SUBTOTAL ARCHITECTURE $17,500.00 REIMBURSABLE EXPENSES $1,000.00 TOTAL ARCHITECTURE $18,500.00 TASK DESCRIPTION PRINCIPAL SENIOR ASSOCIATE PROJECT MANAGER ASST. PROJECT MANAGER PROJECT STAFF ADMIN TOTAL LABOR HOURS & COSTS Fee Architectu re-Phase/Task PreliminaryDesign 20 20 $2,500.00 Design Development 28 28 $3,500.00 Construction Documents 62 62 $7,750.00 Bidding 6 6 $750.00 Construction Administration 24 24 $3,000.00 1 -LOUR SUBTOTALS 140 0 0 0 0 0 140 LABOR RATE PER HOUR $125.00 $0.00 $0.00 $0.00 $0.00 $0.00 $125.00 TOTAL LABOR COSTS $17,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,500.00 $17,500.00 SUBTOTAL ARCHITECTURE $17,500.00 REIMBURSABLE EXPENSES $1,000.00 TOTAL ARCHITECTURE $18,500.00 JiiEr.g. miller engineers, inc. July 15, 2013 Ms. Sheila Condon, FASLA Principal, CEO Clark Condon Associates, Inc. 10401 Stella Link Road Houston, TX 77025 Attn: Ms. Elizabeth Gilbert RE: Centennial Park Phase 2 Scope and Fee Dear Ms. Condon: Since 19Fi5 1966 R. G. Miller Engineers, Inc. (RGME) respectfully submits the following Scope of Work (SOW) and Level of Effort (LOE) regarding civil engineering efforts for the above referenced Project. RGME will provide the necessary civil engineering work (plans and associated specifications) to be included in the overall Centennial Park Phase II expansion project for the City of Pearland (City). All civil work shall conform to the latest City standards for site development work (grading, utilities, parking, driveways, etc.). The overall SOW is to prepare plans for the addition of two (2) softball fields, grading of these fields, restrooms & shade structures, storm water calculations, drainage detention/mitigation as necessary and future parking spaces (100+/-). Currently, the location of the new softball fields has soccer fields with existing field lighting. RGME will provide grading (minor) plans to get the new fields to drain properly and to set the restrooms/shade structures slabs accordingly without affecting the current drainage patterns/fill within a flood zone. Field lighting demolition and new field lighting will be by others. In regards to the utilities necessary for the new restrooms, water and wastewater will be required. Based on the email dated May 21, 2013 from the City, a 8 -inch sanitary sewer stub -out will be available for tie-in of the new restrooms discharge. This new 8 -inch sewer stub -out will be installed with the Hatfield Basin Trunk Sewer plans. RGME will assume for LOE purposes that this line will be used for tie-in. For the water service, from the City GIS Map, there appears to be a 12 -inch waterline along the east side of Veterans that could be used for the service tap. It should also be noted that from the field visit, it appears that there are taps along the north side of Mary's Creek, east of Veterans, which are used for watering the existing soccer fields (proposed softball fields). The utilities for the restrooms, etc. designed by RGME will terminate 5 -feet from the building slabs for continuation by others. RGME will coordinate these tie-in locations with the other Team members. Texas Firm Registration No. F-487 12121 wickchester lane • suite 200 • houston, texas 77079 • 713.461.9600 • fax 713.46L8455 r. g. miller engineers inc. Ms. Elizabeth Gilbert Clark Condon Associates, Inc. July 15, 2013 Page 2 Based on the Master Plan for Centennial Park and a site visit, there is an existing Detention Basin serving the existing site. The project site (new softball fields and parking lot) currently lies within a designated flood zone AE (Map # 48039CX0045 J). Furthermore, the project site lies partially within the floodway of Mary's Creek. RGME will perform a Detention calculation to determine if detention of drainage runoff from the new development will be necessary. If there is further Drainage Analysis work necessary (Hydrologic and Hydraulic Analysis & Floodplain Mitigation modeling with CLOMR/LOMR), this work will be considered as additional (separate) services. Based on the Master plan for Centennial Park, there will be a parking lot constructed for the new softball fields. The number of spaces is listed as "100+/-" and the entrance and exit for this new parking lot will be from Fite Road. At this time, drainage for the parking lot will be an underground storm sewer discharging into the existing Detention Basin. All Survey, Geotechnical and other non -civil work necessary for the design of the Project will be by others and supplied to RGME when data becomes available. RGME will coordinate directly with Clark Condon Associates, Inc. for all direction and requests for information. The plans will be completed using AutoCADD, V12 with base maps interchangeable between Clark Condon and RGME. The Fee for the above described Scope of Work (not including Drainage Analysis Services) will be $35,605.00. The estimated LOE for this Fee is attached and includes all necessary meetings, civil construction documents (Plans, Details, SWPPP, etc.) and associated tasks/fees for the Project. If you have any questions or require further information regarding the above, please do not hesitate to contact me. Sincerely, R. G. Miller Engineers, Inc. Martin J. qfistofaro, P. .', R.P.L.S., CFM Public Works Manager MC ATTACHMENTS M:\3817 PearlandPark&Trail\Coorespondence\Centennial Park Phase II ScopeFee_071513 Letter.docx COMPANY NAME: R. G. Miller Engineers, Inc. PROJECT NAME: Centennial Park PH II CONTRACT NUMBER: 3817 Centennial Trail PH 2 Contract With: Clark Condon & Associates, Inc. TASK DESCRIPTION SENIOR PROJECT PROJECT MANAGER PROJECT ENGINEER ENGINEER ASSISTANT PROJECT STAFF CADD STAFF ADMIN I TOTAL LABOR HOUR & COSTS Fee lv1FUNH V Cn CIVIL ENGINEERING Project Meetings/Site Visits (2 hrs/mtg-visit) 12 16 28 $3,340.00 Prepare Construction Documents (Design, Plans. Specs, Cost estimate) 20 40 80 120 8 268 $28,620.00 Detention Requirement Calculation (See Detention Tab for detail) 8 16 2 1 27 $2,975.00 HOUR SUBTOTALS 40 0 40 112 2 120 LABOR RATE PER HOUR TOTAL LABOR COSTS $165.00 $130.00 $120.00 $85.00 $115.00 I $110.00 $6.600.00 $0.00 $4,800.00 $9,520.00 $230.00 $65.00 $13,200.00 1 $585.00 $34,935.00 1 $34,935.00 SUBTOTAL CIVIL ENGINEERING $34,935.00 DIRECT EXPENSES - Estimated MILEAGE (530 miles @ $.565 per mile) IN-HOUSE PRINTING - LARGE FORMAT (24x36), (36x42), (30x42) IN-HOUSE PRINTING - 1 Ix 17 and 8 1/2 x11 DELIVERIES (UPS, Fedex, US Mail) $300.00 $100.00 $120.00 $150.00 SUBTOTAL DIRECT EXPENSES $670.00 TOTAL $35,605.00 CENTENNIAL PARK PH II And TRAILS PH II RATE SCHEDULE R.G. Miller Engineers Schedule of Billing Rates JOB CLASSIFICATION RATE Senior Project Manager $165.00 Project Manager $130.00 Project Engineer $120.00 Project Staff $115.00 Engineer Assistant $85.00 CADD Staff $110.00 Administrative $65.00 ParkTrail_Rate_Schd Page 1 of 1 6/27/2013 *DBR FUGIN RIN6 CONS1IITANTS May 24, 2013 Ms. Sheila Condon Clark Condon Associates 10401 Stella Link Road Houston, Texas 77025 FEE PROPOSAL FOR CENTENNIAL PARK RENOVATIONS — MEP SERVICES PEARLAND, TEXAS Dear Ms. Condon: 9990 Richmond Avenue South Building, Suite 300 Houston, TX 77042 v 713.914.0888 f 713.914.0886 www.dbrinc.com DBR Engineering Consultants, Inc. is pleased to submit a fee proposal for Mechanical, Electrical and Plumbing (MEP) Engineering Services on the above referenced project. Performance of the work will be in accordance with the GSA executed on July 23, 2012. 1. We understand this project to consist of MEP engineering services Centennial Park in Pearland, Texas. Our scope shall consist of the following: • Restroom Building • Ball Field Lighting • Parking Lot Lighting • Misc. Site Lighting • Coordination of service requirements with the utility company. • Two (2) coordination meetings. 2. Our fee, including expenses, shall be Fifteen Thousand Five Hundred Dollars ($15,500.00). 3. We have allowed manpower for a general site observation/investigation of the existing conditions of the installed MEP systems. 4. Construction Administration shall be the review of shop drawings and two (2) site observations. 5. The hourly billing rates shall be as follows: Partner $210.00/hour Senior Project Manager $180.00/hour Project Manager $165.00/hour Senior Engineer $150.00/hour Engineer/Sr. Designer $120.00/hour Senior Technology Designer $140.00/hour Technology Designer $130.00/hour Commissioning Agent $120.00/hour Senior Construction Administrator$120.00/hour Construction Administrator $110.00/hour Sustainability Advisor $110.00/hour HOUSTON 1 SAN ANTONIO 1 MCALLEN 1 CORPUS CHRISTI TBPE Firm Registration No. 2234 Page 12of2 Clark Condon Associates Centennial Park Renovations — MEP Services Designer $110.00/hour CAD Operator $65.00/hour Administrative $60.00/hour If this proposal meets your approval, please indicate your acceptance by providing your signature in the space provided below and returning this signed original to our office. We will proceed with the work upon receipt of the executed proposal. ACCEPTED: By: Date: SUMMARY AND CONCLUSION DBR Engineering Consultants, Inc. is very pleased that you would consider our firm for this project. We are looking forward o working with you again. Please contact us if we can be of any further assistance or if you require further rm.r on. Brlen ins Partner BSJ/Im rt: REC, BSJ, AHA, LC, BG, DT HOUSTON 1 SAN ANTONIO 1 MCALLEN 1 CORPUS CHRISTI TBPE Firm Registration No. 2234 DBR Engineering Consultants, Inc. PROJECT NAME: Pearland Centennial Park CONTRACT NUMBER: Contract With: Clark Condon Associates, Inc. TASK DESCRIPTION Landscape Architecture-Phase/Task Preliminary Design SENIOR PROJECT MANAGER PROJECT MANAGER SENIOR ENGINEER ENGINEER/ SENIOR DESIGNER DESIGNER SENIOR CONSTRUCTION ADMINISTRATION CONSTRUCTION ADMINISTRATION CAD OPERATOR ADMIN TOTAL LABOR HOURS & COSTS Fee Design Development 2.00 8.00 4.00 1.00 8.00 8.00 Constriction Documents Bidding 5.00 3.00 24.00 24.00 4.00 1.00 1.00 3.00 2.00 1.00 2.00 2.00 Cons0uction Administration Construction Management 1.00 4.00 2.00 4.00 1.00 2.00 15.00 18.00 $1,795.00 65.00 5.00 $2,070.00 $7,590.00 $745.00 12.00 1.00 8.00 4.00 13.00 $1,370.00 $1,565.00 HOUR SUBTOTALS LABOR RATE PER HOUR TOTAL LABOR COSTS 0.00 11.00 3.00 46.00 40.00 12.00 8.00 6.00 $180.00 50.00 $165.00 $150.00 5120.00 5110.00 $120.00 5110.00 $65.00 51,815.00 $450.00 $5,520.00 $4,400.00 $1,440.00 $880.00 $390.00 4.00 $60.00 128.00 5240.00 515,135.00 $15,135.00 $15,135.00 S UBTOTAL LANDSCAPE ARCIIITECTURE DIRECT EXPENSES - Estimated MILEAGE (Omiles @ 5.565 per mile) IN-HOUSE PRINTING - LARGE FORMAT (24x36), (36x42), (30x42) IN-HOUSE PRINTING - 1 lx 17 and 8 1/2 xI 1 DELIVERIES (UPS, Fedex, US Mail) est 180 miles 5101.70 24 sheets .@5.00/sheet $120.00 40 .@0.30/sheet 512.00 $233.70 SUBTOTAL DIRECT EXPENSES OTAL $15,368.70 1 C. L. DAVIS & COMPANY LAND SURVEYING 1501) Winding Way F riend swood, Texas 77546 281.482.9491) FAX 281.482.1294 :t(ta k rr ctdar i.ce?tog>artr,cosar April 3.2013 REVISED: April '16, 2013 Ms. Sheila M. Condon, Principal Clark Condon Associates. Inc. Landscape Architecture 10401 Stella Link Road Houston. Texas 77025 Re: City of Pearlarnd Project — Centennial Park 2013 Expansion Proposal No. 2013-046 (R1) Dear Nis. Condon: Our proposal fix land surveying services for the above referenced project is as t llows: 1. Establish 1lorizontal Control based on North American Datum 1983 and Vertical Control based on :'North American Vertical Datum 1988, 201/1 Adjnstnrcnt Fee based on the f011owing levels of efforts: Principal — 2 hours x 175 5350.00 R.P.i_ S -• 5 hours 125 5625.0/1 C41) — 0 hours .v 95 50.00 -Three-mein_ field crew -4 hours x 145 $580.00 Data Collector —4 hours x 40 $160.00 Clerical — 2 hours .v 55 5110.00 Subtotal S1,825.00 2, Re-establish perimeter boundary of C'entertnittl Park Fee based on the:ftllanving levels of efforts: Principal —4 hours x 175 6700.00 R. P.L.S. — 6 hours x 125 S750.00 CAD -- 5 hours x 05 $475.00 Three -minefield crew— 4 hours .v 145 .550.00 Pato Collector —4 hours x 40 5160.00 Clerical .-- 2 hours .v 55.. $110.00 .Subtotal 52, 775.00 :'.1'� i 3 : ie ; ; It 1 : t.'0Il' !'r.:j • Carucnnial Park 2011 .s.p• ll,ioi+ Ms. Sheila M. Condon Proposal No. 2013-046 (RI) April 16, 2013 Page 2 3. Topographic and Utility Investigation Survey on portion of Centennial Park Or proposed .softball fields and fixture parking lot (See Area "A" on attached exhibit for Survey limits) (Fee inclines portion of Veterans Road fronting Centennial Park) Fee hosed on the following levels of efforts: Principal - 4 hours .v 175 3700.00 R.P.1...S. -- ti hours .v 125 3750.00 CAI) - 30 hoursx 95 32.850.00 Three-man field crew - 24 hours .v 145 33,480.00 Data Collector .- 24 horns .v 411 5960.00 Clerical -- 0 hours .s. 55 50.011 Subtotal S8,740.110 Total Amount of Proposal $13,340.00 Any changes or revisions in the scope of the project after authorization to proceed will be billed on an hourly basis as described below: Principal SI 75.00 Registered Professional land Surveyor (RPLS) S125.00 STechnical/CAE) 95 00 • Three -ratan field crew 5145.00 • Data Collector• 5`3().00 Clerical 555.00 All surveying services are under the jurisdiction of the Texas Board of Land Surveying: 7701 North Lamar. Suite 400: Austin, Texas 78752: phone number: 512-452-9427. Any complaints about surveying services should be sena to the above address to the attention ofcomplaints Officer of the Board. Thank you for the opportunity to submit this proposal and we look forward to working with you. Sincerely, C. l_. Davis. R.P.I.. S ..4`1 t,)1r. ,l; ", 1„:4",11' 1'.1,1 • / cntrimi,11 i ;irk ,'2711 P.Xp:+nvi.m Approved &Accepted Ms. Sheila Ni. Condon Clark Condon :\.ssoicates. Inc. Date ASSOCIATES _July 15, 2013 Ms. Elizabeth Gilbert Clark Condon Associates, Inc. 10401 Stella Link Road Houston, Texas 77025 Re: Geotechnical Investigation Centennial Park, Phase 2 Pearland, Texas Owner: City of Pearland HVJ Proposal No.: HG1313080 Houston Austin Dallas San Antonio 6120 S. Dairy Ashford Rd. Houston,TX 77072-1010 281.933.7388 Ph 281.933.7293 Fax www.hvj.com Dear Ms. Gilbert: HVJ Associates, Inc. is pleased to submit this proposal for the above project. This proposal outlines our understanding of the project and our approach for providing a geotechnical study for the proposed project. The geotechnical investigation will include geotechnical investigation at the Centennial Park in Pearland, Texas for the 22 acre expansion. We understand that proposed expansion will include ballfield lighting for two softball fields, restroom & shade structure, parking lot, and parking lot lighting. We understand that the site is accessible to truck -mounted drilling equipment. The purpose of this study is to provide foundation recommendations for the proposed structures. Scope of Work As per your request, we propose to drill one 10 -foot boring for the proposed parking lot, one 25 - foot boring for the parking lot lighting, and five 30 -foot borings for the ballfield lighting for the two softball fields, and the restroom and shade structure foundation. Soil samples will be obtained continuously to a depth of 20 feet and then at 5 -foot intervals thereafter to the termination depth of the borings. The boreholes will be drilled using truck -mounted drilling equipment and will be properly backfilled with soil cuttings after obtaining groundwater levels. Geotechnical drilling and sampling includes obtaining representative samples of subsurface materials. All the field and laboratory tests will be performed according to ASTM standards, where applicable, or with other well-established procedures. Results of the field and laboratory data will be used to develop recommendations for the proposed light pole. A report of our study will be prepared by an engineer specializing in geotechnical engineering, after reviewing available structural, boring and laboratory data. Ms. Elizabeth Gilbert HG1313080 July 15, 2013 The anticipated number of lab tests is indicated in the attached cost breakdown. The lab testing will include: Moisture Content ASTM D-2216) Unconsolidated Compression (ASTM D-2166) Atterberg Limits (ASTM D-4318) Percent Passing #200 Sieve (ASTM D-1120) In general, the following items will be included in the report: • Boring log and test data, • Groundwater conditions, • Generalized subsurface conditions, • Shade structure and restroom foundation recommendations, • Light pole for the two softball fields and the parking lot foundation recommendation, • Parking lot pavement recommendation, and • Structural fill requirements and general earthwork recommendations. We expect to complete this assignment in about four weeks following our receipt of your written notice to proceed. If requested, verbal recommendations can be provided throughout the progress of the investigation as testing is completed. Fees and Conditions Based .on the scope of work outlined, the lump sum fee for geotechnical services is $12,829. This estimate is given with the assumption that the site is accessible to a truck -mounted drilling rig. Our credit terms are net 30 days. HVJ Associates Inc. uses the Texas One Call System to locate buried utilities. Clark Condon Associates will be responsible for notifying us of any other utilities that may be present at the site, and for locating them. We will take care to minimize damage to the existing facilities; however, our activities may result in damage to vegetation or unidentified existing utilities. This proposal specifically excludes any costs associated with restoration of vegetation or repair of such utilities damaged by our operations. Our proposal does not include the costs of precise surveying of the horizontal and vertical location of the borings. Clark Condon Associates will be responsible for providing a site plan, with facility locations shown, suitable for use as a base map for our plan of borings. Laboratory samples will be held for no more than a period of 30 days following completion of the final report or 120 days following completion of the draft report. Insurance certificates verifying HVJ Associates' general liability, auto, worker compensation, and errors and omissions insurance coverage, listing the Clark Condon Associates as a certificate holder, will be provided upon request. If this proposal meets with your approval, please sign and complete the indicated spaces below and forward a copy of the proposal to us. Ms. Elizabeth Gilbert HG1313080 July 15, 2013 HVJ Associates, Inc. is pleased to be of service on this project. Please contact us if you have any questions or require additional information. Sincerely, HVJ ASSOCIATES, INC. 110 War Ziad AlAawar, PE Project Manager ZA:pc Agreed to this day of , 20 By: Title: Firm: 713-871-1414 Date to Start Work: HVJ ASSOCIATES, INC. CONSTRUCTION MATERIALS ENGINEERING SERVICES STANDARD FEE SCHEDULE CODE DESCRIPTION HOURLY RATES I Principal $ 167.00 2 Sr. Engineer $ 123.00 3 Project Engineer $ 96.00 4 Staff Engineer $ 76.00 5 CMT Manager $ 76.00 6 Technician NICET IV $ 62.00 7 Technician NICET III, HMA II $ 56.00 8 Technician NICET II, ACI-Ior HMA IA $ 50.00 9 Technician HMA -113 $ 48.00 10 Technician, Non -Certified $ 37.00 1 I Welding Inspector (CWI) $ 78.00 12 Welding Inspector (Associate CWI) $ 56.00 13 NDT Inspector (ASNT Level 11) $ 60.00 14 NDT Inspector (ASNT Level 111) $ 96.00 15 NDT Inspector Level 11 with asst. (2 man crew) $ 101.00 16 Support Personnel * (Drafting, Word Processing) $ 36.00 17 Vehicle Charge $ 7.50 18 Traffic Control Cost + 10% MATERIAL TESTING UNIT PRICE 100 Concrete Aggregates. 101 Screen or Sieve Analysis (ASTM C -I 36) $ 46.00 102 Specific Gravity (ASTM C- 127 or C128) $ 42.00 103 Unit Weight (ASTM C-29) $ 33.00 104 Absorption (ASTM C-127 or C-128) $ 39.00 105 Finer than 200 Mesh (ASTM C-117) $ 42.00 106 Organic Impurities (ASTM C-40) $ 41.00 107 Scratch Hardness (ASTM C-851) $ 39.00 108 Abrasion Tests (ASTM C-131 or C-535) $ 179.00 109 Clay Lumps (ASTM C-142) $ 47.00 110 Light Weight Pieces (ASTM C-123) $ 55.00 1 1 I Sand Equivalent (ASTM D-2419) $ 56.00 112 Sodium/Magnesium Sulfate Soundness (5 Cycles) $ 304.00 1 13 Sodium/Magnesium Sulfate Soundness Additional Cycles $ 175.00 114 Petrographic Examination of Concrete Aggregates (ASTM C-295) By Quotation 1 of 4 HVJ ASSOCIATES, INC. CONSTRUCTION MATERIALS ENGINEERING SERVICES STANDARD FEE SCHEDULE CODE DESCRIPTION UNIT PRICE 200 Concrete Mix Design Inspection and Testing Mix Design Review (using previously determined aggregate properties and other design factors) Excluding Test 201 Costs Trial Batch Tests (ASTM C-192) (Using aggregate admixtures and cement proposed for use in the project) each 202 batch or each curve point 203 Cylinders (ASTM C-39) test or hold, each $ 15.00 204 Beam Test (ASTM C-78, C-293) or Hold, Each $ 23.00 205 Concrete Coring (4" Dia Up to 6" Thickness) ASTM C-42 includes $ 90.00 Personnel, Vehicle and Patching Holes 206 Measuring Thickness of Concrete Cores (ASTM C-174) $ 11.00 207 Additional Thickness (6"to 12")/ (Inch) $ 8.00 208 Additional Thickness (Over 12" )/ (Inch) $ 10.00 209 Concrete Coring, Minimum Charge (Min. 3 Cores)/ (LS) $ 290.00 210 Preparation of Cores, Capping & Test (ASTM C42, C-39) $ 67.00 211 Cement Compressive Strength, one age (ASTM C-109)/(Set) $ 120.00 212 Cement Compressive Strength, two age (ASTM C-109)/ (Set) $ 127.00 213 Mortar/Grout Compressive Strength Cubes (ASTM C-109) $ 20.00 214 Mortar/Grout Compressive Strength 3" x 6" (ASTM C-495) $ 20.00 215 Mortar/Grout Compressive StrengthGrout Prisms (ASTM C-1019) $ 44.00 216 Structural Coring By Quotation 217 Windsor Probes (ASTM C-803) $ 79.00 218 Bar Linear Shrinkage/ (Set) $ 282.00 219 Unit Weight of Lightweight Cylinders/ (Set) $ 70.00 220 Split Tensile Strength including preparation (ASTM C-496) $ 94.00 221 Petrographic Examination of Hardened Concrete (ASTM C-856) By Quotation 222 Concrete Shrinkage Test (ASTM C -I 57, C-490)/ (Test) $ 138.00 $ 125.00 $ 225.00 700 Nondestructive Testing (Steel). 701 Radiographic Films (ASTM E-142) Cost + 10% 702 Radiographic Source, Iridium (E -I 1 14) $ 106.00 703 Radiographic Source, Cobalt 60 $ 122.00 704 Ultrasonic Equipment (AWS DI.I) $ 78.00 2 of 4 HVJ ASSOCIATES, INC. CONSTRUCTION MATERIALS ENGINEERING SERVICES STANDARD FEE SCHEDULE CODE DESCRIPTION UNIT PRICE 800 Asphalt Concrete Mix Design & Inspection 801 Mix Design Review (using previously determined aggregates properties and other design factors) Excluding Test $ 187.00 802 Trial Batch Test (up to 5 curve points) $ 1,403.00 803 Additional Curve Points for item 802, Per Point $ 202.00 804 Extraction & Gradation Test (ASTM D-2172, ASTM C-136 or TEX - 21 OF) $ 174.00 805 Specific Gravity (ASTM D-2041 TEX 201 F) $ 62.00 806 Stability: Hveem (3 Per Set) (ASTM D-1559) $ 82.00 807 Bulk Density of Lab Molded or Field Specimen (Core), (TEX - 207F)/(Set) $ 46.00 808 Molding Specimens (3 Per Set) for 806 & 807 (ASTM 0-1560, TEX-208F)/(Set) $ 54.00 809 Penetration (ASTM D-5) $ 74.00 810 Ductility (ASTM D-113) $ 99.00 811 Viscosity (ASTM D-2170) $ 82.00 812 Asphalt Coring (4" Dia Up to 6" Thickness) includes Personnel, Vehicles $ 80.00 and Patching Holes 813 Asphalt Coring Minimum Charge/ (LS) $ 290.00 814 Additional Thickness over 6"/ (Inch) $ 7.00 815 Abson Recovery (TEX-21 I F) $ 281.00 816 Measuring Thickness of Asphalt Cores $ 8.00 817 Maximum Theoretical Specific Gravity (TEX 227F) $ 78.00 818 Hot Mix In -Place Asphalt Design $ 1,870.00 819 Apparent Specific Gravity (TEX 227F) $ 58.00 820 Moisture Susceptibility Test (TEX 531 C) $ 409.00 821 PMA Extraction/Gradation (ASTM D-2172) $ 234.00 822 PMA Extraction/Gradation by Ignition (ASTM D-2928) $ 145.00 900 Build-up Roof and Roof Fill 901 Cut Out Roofing Sample Evaluation/Analysis (ASTM D-2928) $ 324.00 902 Dry Density and 28Day Compressive Strength Tests (ASTM C-495) $ 73.00 903 Laboratory Preparation of Sample for Testing 3 of 4 HVJ ASSOCIATES, INC. CONSTRUCTION MATERIALS ENGINEERING SERVICES STANDARD FEE SCHEDULE CODE DESCRIPTION 1000 Soils Tests; UNIT PRICE 1001 Liquid and Plastic Limits: (Atterberg Limits) (ASTM D-4318) $ 53.00 1002 Moisture Content Only (ASTM D-2216) $ 8.00 1003 Mechanical Sieve Analysis, Through #200 Sieve (ASTM D-422) $ 49.00 1004 Percent Passing #200 Sieve (ASTM D -I 120) $ 41.00 1005 Specific Gravity (ASTM D-854 & D-204) $ 51.00 1006 OMD Standard Compaction (ASTM D-698) $ 175.00 1007 OMD Modified Compaction (ASTM D-1557) $ 187.00 1008 OMD Lime or Cement Stabilized Soil (ASTM D-698, D-558, D-1557) $ 193.00 1009 California Bearing Ratio (ASTM D-1883) $ 185.00 1010 Percent Solids in Lime Slurry /(Test) $ 37.00 101 I Four Point Lime Content Recommendation Series (PI)/(Set) $ 208.00 1012 Cement Content of Freshly Mixed CSS Mixture (ASTM D-806) $ 269.00 1013 Nuclear Density Equipment Rental/ (Hr) $ 9.00 1014 Comp. Strength of CSS Sample, Including Molding (ASTM D-1632 & D-1633) $ 61.00 1015 Maximum & Minimum Density (Sands) (ASTM D-4254)/ (Test) $ 182.00 1016 Density and Moisture of Soil Sample $ 19.00 1017 Unconfined Compression (ASTM D-2166) $ 39.00 1018 Unconsolidated Undrained (ASTM D-2850) $ 54.00 1019 Consolidation (One cycle) (ASTM D-2435) $ 310.00 1020 Consolidation - Additional Increments $ 44.00 1021 Ph of Soil (ASTM D-4972) $ 15.00 1022 Optimum Lime Content Ph Method $ 202.00 1023 Sieve Analysis - Base Materials (ASTM C -I 36) $ 82.00 1024 Compressive Strength of Cement Stablilized Base Materials, $ 222.00 (TEX-120E, ASTM D-2166) 1025 Soil Shrinkage Factor (ASTM D-427) $ 54.00 1026 One Dimensional Swell Cohesive Soils $ 251.00 1027 Triaxial Testing By Quotation 1028 Permeability Test, Constant Head Method (ASTM D-2434) $ 199.00 1029 Pinhole Test $ 246.00 1030 Crumb Test (ASTM D-4647) $ 33.00 1031 Double Hydrometer (ASTM D-4221) $ 152.00 1032 Free Swell (FHA) $ 75.00 1033 Soil Suction - Filter Paper Method $ 49.00 1300 Reimbursable Expenses. 1301 Reimb Expenses Including Outside Testing, Equipment and Supplies Cost + 10% Geneneral Notes * Services on an hourly basis will be invoiced based on unit rates presented above. Overtime rates of 1.5 times the regular hourly rates will be charged for time worked over 8 hours or before 6:00 AM or after 6:00 PM on Monday through Friday, and all hours worked on Saturdays, Sundays, or holidays. * A minimum charge of four (4) hours applies to time worked less than four hours in any service call. 4 of 4 SUBTOTAL LANDSCAPE ARCHITECTURE f6 c a) (1) y a) c U .3 0 a as 7.3 L (a < "-o 0 .� U > Y 2 U W R W • w V QZ-c ZZ�+' O Z O CG o 0 O a. O O vMi 00 O W z Geotechnical-Phase/Task HOUR SUBTOTALS O O O O C O O O O O O O O o6 O M o O O Lr-) M N eel :7 rbeF fes-, G# O M 00 C tri 0, SUBTOTAL: Field Exploration aJ o U N :a cn c E o 0 O N N o bA .} O u o .� U H o T u G abn 73 e - p :,O o 0V, _ u .sm SUBTOTAL: C 0 00 0, BECL'i 10401 Westoffice Dr Houston, Texas 77042 Tel: (281) 664-8440 Fax: (281) 664-8457 Texas Engineering Firm #lF-13056 April 17, 2013 E. Violet Mak RLA, RAS Clark Condon Associz:t.es, inc. I.ANr cAr'E A.R(.�:it[+: fLJR 10401 stella Link Road Houston, TX 77025 713-871-1414 phone 713-871-0888 fax www.clarkconclon.com Re: Structural Engineering Fee Proposal Pearland Park Project - Centennial Park Renovation Dear Violet: It is our pleasure to submit this proposal for providing structural engineering services for the referenced project. This involves the structural design for the following: Centennial Park Renovation: • Restroom Building Foundation and Framing • Dugout/Shade Structure Foundation • Fencing and Backstop Foundation • Parking Lot Lighting Foundations • Misc. Site Lighting Foundations Our service will include, Design studies to determine the structural system, Coordination during the design phase, Final structural design and production of construction drawings, Assistance in preparation of specifications that involve structural work, Interpretation of our documents during bidding phase. We propose to furnish the above services for a fee of Four Thousand Eight Hundred Dollars ($4,800). A fee of One Thousand Two Hundred Fifty Dollars ($1,250) will be invoiced for construction administration including, shop drawing reviews, observations and coordination during the construction phase Additional services, such as major changes will be charged based on an hourly rate of $135 per hour for engineering and $85 per hour for drafting. Reimbursable expenses such as delivery service and reproduction of construction documents will be invoiced for its actual cost plus 10% handling, Upon acceptance of this proposal / contract the work as outlined above will proceed. If you have any questions or require additional information please contact the undersigned at 281-664-8441 or 832-435-1108. We appreciate this opportunity and are looking forward to working with you on this project. Sincerely, BEC -LIN Engineering, LP 144.1 _ Accepted By: Karl Breckon, PE President Print Name: BEC -LIN Engineering, LP Date: Performance of the Work will be in accordance with the General Services Agreement executed June 25, 2012. COMPANY NAME: BEC -LIN Engineering, LP PROJECT NAME: Pearland Park Project - Centennial Park Renovation CONTRACT NUMBER: Contract With: Structural Engineering ./Design Restroom Building Foundation and Framing Dugout/Shade Structure Foundation Fencing and Backstop foundations Parking Lot Lighting Foundations Misc. Site Lighting Foundations Construction Administration 3.0 2.0 8.0 2.0 15.0 1.0 1.0 2.0 6.0 1.7 10.7 $1,605.00 $1,070.00 2.0 4.0 1.0 8.0 1.0 2.0 4.0 1.0 8.0 1.0 2.0 1.0 1.0 1.0 9.7 2.0 4.0 13.7 $865.00 $865.00 $395.00 $1,250.00 HOUR SUBTOTALS 8.0 9.0 33.7 8.7 59.4 LABOR RATE PER HOUR TOTAL LABOR COSTS $175.00 $150.00 $85.00 550.00 $1,400.00 $1,350.00 $2, 865.00 $435.00 $6,050.00 $6,050.00 SUBTOTAL STRUCTURAL ENGINEERING / DESIGN $6,050.00 TASK DESCRIPTION PRINCIPAL PROJECT MANAGER PROJECT STAFF ADMIN TOTAL LABOR HOURS & COSTS Fee Structural Engineering ./Design Restroom Building Foundation and Framing Dugout/Shade Structure Foundation Fencing and Backstop foundations Parking Lot Lighting Foundations Misc. Site Lighting Foundations Construction Administration 3.0 2.0 8.0 2.0 15.0 1.0 1.0 2.0 6.0 1.7 10.7 $1,605.00 $1,070.00 2.0 4.0 1.0 8.0 1.0 2.0 4.0 1.0 8.0 1.0 2.0 1.0 1.0 1.0 9.7 2.0 4.0 13.7 $865.00 $865.00 $395.00 $1,250.00 HOUR SUBTOTALS 8.0 9.0 33.7 8.7 59.4 LABOR RATE PER HOUR TOTAL LABOR COSTS $175.00 $150.00 $85.00 550.00 $1,400.00 $1,350.00 $2, 865.00 $435.00 $6,050.00 $6,050.00 SUBTOTAL STRUCTURAL ENGINEERING / DESIGN $6,050.00 X 4 Ja,�,es emote Irrigation Consultants Irrigation Design, Consulting, and Landscape Water Management March 28, 2013 Ms. Violet Mak Clark Condon Associates 10401 Stella Link Road Houston, Texas 77025 Violet, James Pole Irrigation Consultants does propose to furnish landscape irrigation system design services for your Centennial Park ,Additions and Renovations project in Pearland, Texas to include: 1, Complete irrigation system design services. 2. Construction drawings in electronic format ( ACad base files to be provided by CCA ) 3. Construction details. 4. Review of contractor submittals. 5. Coordination with existing irrigation equipment. 6. Coordination with all current irrigation code requirements. 7. Preliminary and final plan submittals. Fees: Base Area: Alternate Area: $2,250.00 $3,400.00 Total: $5,650.00 Thank you for the opportunity Respectfully, James Pole Includes two new ball fields, adjacent sidewalk areas, and parking. Includes renovation / re -design for four existing ball fields. Includes both areas described above. to work with you on this project. Please call with any questions. 100 North Locust Street, Suite 3 . Denton, TX 76201 Texas Licensed Irrigator #658 Phone 940.243.2364 COMPANY NAME: James Pole irrigation Consultants PROJECT NAME: Pearland Centennial Park CONTRACT NUMBER: Contract With: Clark Condon Associates TASK DESCRIPTION PRINCIPAL SENIOR ASSOCIATE PROJECT MANAGER ASST. PROJECT MANAGER PROJECT STAFF ADMIT _ TOTAL LABOR HOURS & COSTS Fee Landscape Architecture-Phase/Task Preliminary Design 0 $0.00 Design Development 4 4 15 23 $1,490.00 Construction Documents 3 16 50 69 $4,160.00 Bidding 0 0 0 0 0 0 0 $0.00 Construction Administration 0 0 0 0 0 0 0 $0.00 Construction Management 0 0 0 0 0 0 0 $0.00 HOUR SUBTOTALS 7 0 20 0 65 0 92 LABOR RATE PER HOUR $100.00 $0.00 $85.00 $0.00 $50.00 $0.00 TOTAL LABOR COSTS $700.00 $0.00 $1,700.00 $0.00 $3,250.00 $0.00 $5,650.00 $5,650.00 SUBTOTAL Irrigation Design $5,650.00