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1996-12-02 PEARLAND ECONOMIC DEVELOPMENT CORPORATION BOARD REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE PEARLAND ECONOMIC DEVELOPMENT CORPORATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD MONDAY, DECEMBER 2, 1996 AT 4:00 P.M., IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. I. The meeting was called to order at 4:00 p.m. with the following present: BOARD MEMBERS Chairman Dennis Frauenberger Vice President Tricia Holland Secretary Susan Lenamon Board Member Bill Berger Board Member Stella Roberts Board Member Connie Beaumont Board Member Bob Lewis EX -OFFICIO BOARD MEMBERS City Manager Paul Grohman Chamber of Commerce Billye Everett Mayor Tom Reid Tritech John Knox STAFF MEMBERS Executive Director Glen Erwin Assistant Executive Director John R. Bowman Marketing & Events Coordinator Terrie Morgan Also in attendance: Assistant City Manager Richard Burdine, City Engineer John Hargrove and City Attorney Amy Motes McCullough. 1 Minutes of Regular Meeting December 2, 1996 H. Approval of Regular Meeting Minutes of November 4, 1996 - Board member Stella Roberts made the motion, seconded by Vice President Tricia Holland to approve the minutes as presented. Motion Passed: 7 to 0 in. Board Member Reports - Member reports included the Banker's Roundtable Luncheon on November 13 and the Strategic Planning Workshop on November 14, 1996. City Attorney Amy McCullough introduced the city's new Assistant City Attorney Denise Lopen stating that her duties would include prosecution of the municipal court cases and other miscellaneous tasks. IV. Executive Director and Staff Reports - Executive Director Glen Erwin informed the board that a copy of the new city map was available for review and critique purposes after the meeting and would be on display at the Pearland/Hobby Area Chamber of Commerce. Mr. Erwin also gave a short report on the Banker's Luncheon that took place on November 13, 1996. Mr. Erwin introduced Mr. Mehran Bavarian of Walsh Engineering who gave a detailed evaluation report regarding the proposed Mykawa/SH 35 overpass project. Mr. Bavarian's report included handouts containing the recommended route as well as alternate routes available. V. NEW BUSINESS A. Board member absences - Board member Stella Roberts made the motion, seconded by Vice President Tricia Holland to excuse board members Connie Beaumont, Bob Lewis and Secretary Susan Lenamon for not attending the PEDC Regular Board Meeting on November 4, 1996. Motion Passed: 7 to 0 B. Financial Workshop Discussion- The city's financial advisor Mr. Frank Illdebrando and Mr. Rick Witte from Mayor, Day, Caldwell & Keeton, L.L.P. presented a written and oral summary on some of the major financing options available to cities under Texas Law. Issues discussed were the various types of municipal bonds and the current bond market. C. Bond Issue - Board member Bob Lewis made the motion, seconded by Secretary Susan Lenamon to commit to the issuance of bonds in an amount not to exceed $5 million (amended from $4 million) for public projects in accordance with the Development Corporation Act of 1979, as amended, and PEDC Corporate Bylaws, including but not limited to the Mykawa/SH35 connector and railroad overpass project; and request for approval of said issuance by City Council. Motion Passed: 7 to 0 Minutes of Regular Meeting December 2, 1996 D. Executive Director's Authorization - Secretary Susan Lenamon made the motion, seconded by Board member Connie Beaumont to authorize Executive Director Glen Erwin to enter into an agreement with a financial advisor and bond council for purposes of issuing bonds for the Mykawa/SH35 connector and railroad overpass project. Motion Passed: 7 to 0 E. Executive Director's Authorization - Vice President Tricia Holland made the motion, seconded by Secretary Susan Lenamon to authorize Executive Director Glen Erwin to enter into an agreement with an engineering firm to design engineering plans for the Mykawa/SH35 connector and railroad overpass project. Motion Passed: 7 to 0 F. Executive Director's Authorization - Vice President Tricia Holland made the motion, seconded by Secretary Susan Lenamon to authorize Executive Director Glen Erwin to enter into agreement(s) with consultant(s) for purposes of conducting economic development impact studies and cost/benefit analyses for projects. Motion Passed: 7 to 0 G. Incentive Package - Board member Stella Roberts made the motion, seconded by Vice President Tricia Holland to approve an incentive package for industrial prospect No. 9611 in the amount of $6,500.00 for infrastructure improvements. Motion Passed: 7 to 0 H. Executive Director's Authorization - Secretary Susan Lenamon made the motion, seconded by Board member Stella Roberts to authorize Executive Director Glen Erwin to schedule a public hearing for the PEDC project to extend sewer services along SH3 5 and Industrial Drive. Motion Passed: 7 to 0 I. Executive Director's Authorization - Vice President Tricia Holland made the motion, seconded by board member Connie Beaumont to authorize Executive Director Glen Erwin to enter into an agreement with an architect for preliminary design and cost estimate to expand current PEDC office space. Motion Passed: 7 to 0 J. Executive Directors Authorization - Vice President Tricia Holland made the motion, seconded by Secretary Susan Lenamon to authorize Executive Director to organize and schedule a Continuing Education Seminar for the Board of Directors. Motion Passed: 7 to 0 Minutes of Regular Meeting December 2, 1996 K. Mission Statement - Secretary Susan Lenamon made the motion, seconded by Vice President Tricia Holland to approve the PEDC Mission Statement as follows: "The Pearland Economic Development Corporation acts as a catalyst, improving private investment in the local economy to benefit citizens, education, government and Pearland's future". Board member Stella Roberts chose to abstain from this motion. Motion Passed: 6 to 0 Abstained: 1 VI. OTHER BUSINESS EXECUTIVE SESSION - Board entered into Executive Session Section 551.074 - Personnel at 6:22 p.m. and reconvened into open session at 7:06 p.m. NEW BUSINESS (Cont.) L. Recommendation - Vice President Tricia Holland made the motion, seconded by Secretary Susan Lenamon to recommend to the City Manager that Executive Director Glen Erwin assume a full time position as Executive Director of the Pearland EDC and his benefits package and salary transferred to the PEDC budget. Motion Passed: 7 to 0 VI. ADJOURNMENT Board member Stella Roberts made the motion, seconded by Secretary Susan Lenamon to adjourn the meeting. Motion Passed: 7 to 0 Time: 7:08 p.m. Minutes approved as submitted and/or corrected t l day of,1,,��_1,. A.D., 1997. Dennis Frauei ATTEST: erla N. Lehman, Administrative Assistant