1995-08-03 PEARLAND ECONOMIC DEVELOPMENT CORPORATION BOARD REGULAR MEETING MINUTESMINUTES OF A REGULAR
MEETING OF THE PEARLAND ECONOMIC
DEVELOPMENT CORPORATION BOARD, OF THE CITY OF PEARLAND, TEXAS,
HELD THURSDAY, AUGUST
3, 1995 AT 11:30 A.M., IN THE FIRST FLOOR
CONFERENCE ROOM, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
The meeting was called to order at 11:45
a.m. with the following present:
Chairman
Dennis Frauenberger
Vice President
Tricia Holland
Secretary
Susan Lenamon
Board Member
Connie Beaumont
Board Member
Bob Lewis
Board Member
Stella Roberts
Board Member
Charles Sones
Marketing & Events
Terrie Morgan
Coordinator
City Manager
Paul Grohman
Assistant City
Richard Burdine
Manager
City Attorney
Amy Motes McCullough
Assistant Director
Wendy Standorf
Administrative Svcs.
Tritech Regional
John Knox
Council
Chamber of Commerce
Billye Arcemant
Chamber of Commerce
Tom Everett
Grants Director
Nydia Rafols-Blair
1
Approval of Minutes. Vice Chairman Tricia Holland made the motion, seconded by Secretary
Susan Lenamon to approve the minutes of the July 6, 1995 regular meeting as submitted.
Motion Passed 7 to 0.
Briefing - Teras Open Meetings Act. City Attorney Amy Motes McCullough advised the Board
that they may want to table this item because of time constraints. It will require approximately 25
minutes for the video, plus handouts and any discussion.
Secretary Susan Lenamon made the motion, seconded by Board Member Connie Beaumont, to table
this agenda item until the next regular meeting date.
Motion Passed 7 to 0.
Review & Adopt Revised 1994-95 Budget and Proposed 1995-96 Budget. City Manager Paul
Grohman requested that this agenda item be deferred until after the Executive Session discussion
of personnel.
Other Business.
City Attorney Amy Motes McCullough advised the Board that they would not be able to discuss
Section 551.074 - Personnel - Discussion - Possible Hiring of Financial Consultant for Economic
Development Project; it was placed improperly on the agenda.
The Board adjourned into executive session under Texas Government Code at 11:47 a.m. to discuss
the following:
SECTION 551.074 - PERSONNEL - DISCUSSION - BOARD DECISION ON
FILLING EXECUTIVE DIRECTOR POSITION.
The Board reconvened in open session at approximately 12:47 p.m.
Board Decision on Filling Executive Director Position. Secretary Susan Lenamon made the
motion, seconded by Vice Chairman Tricia Holland to appoint Jim Berry to the Executive Director
position with a base salary of $72,000; with a target arrival date of September 1, 1995. She also
requested that he provide job description requirements for an Executive Secretary/Administrative
Assistant so he can have these resumes available to him when he arrives to start his position.
Motion Passed 7 to 0.
Possible Hiring of Financial Consultant for Economic Development Project. No discussion,
placed improperly on agenda.
Review & AdQpt Revised 1994-95 Budget and Proposed 1995-96 Budget. City Manager
0
Grohman gave the Board a budget cover letter and a copy of the budget (attached). Mr. Grohman
reminded the Board that the EDC budget is to be complete prior to the formulation of the City
budget. However, because of the time the EDC Board was formed and with time constraints, it was
not possible to follow that procedure for this particular budget.
Mr. Grohman further informed the Board that the process used to formulate the EDC budget was
to find comparable areas, wages and historical information to fill our needs. We also tracked what
we've talked to the public about when the 1/2 cent sales tax was passed (i.e. marketing, staffing,
direct infrastructure, business inducements), and included these items.
Mr. Grohman presented the budget by line item and answered questions the Board Members had.
See attached budget for breakdown.
Board Member Bob Lewis made the motion, seconded by Board Member Connie Beaumont to
approve the 1994-95 budget and the proposed 1995-96 budget as amended.
EDC Budeet Amendments:
1. Add to 1994-95 Budget $1,800. in account # 5507 for TEDC advertisement.
2. Add to 1995-96 Budget $12,000. in account # 5507 for advertising & marketing.
3. Change 1995-96 budget amount to $b,000. in account 1; -)-')19 for telephone.
4. Show line item for funds available after expenses. (i.e. Inducements & Infrastructure).
Motion Passed 7 to 0.
Adjournment.
Board Member Bob Lewis made the motion, seconded by Board Member Charles Sones to adjourn
the meeting.
Adjourned 1:33 p.m.
Minutes approved as submitted and/or corrected t
ATTEST:
N�Iendy Stand -Orf, Assistant Director
Administrative Services
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3519 liberty Drive • Pearland, Texas 77581-5416
(713) 485-2411 • Fax (713) 485-8764
MEMORANDUM
To: Pearland Economic Development Corp. Board
Through: Paul Grohman, City Manager
From: Richard-Burdine, Assistant City Manager
Subject: Estimated 1994-95 and Proposed 1995-96 Budgets and Cost
Allocation Plan
Date: August 3, 1995
Attached are the above referenced documents. Following are the
assumptions made at the time the budgets were formulated:
1) Salaries & Wages - provides for an executive director in the
$70s, a junior economic developer in the $50s, a marketing & events
coordinator at $32 and a secretary at $20. Overtime would only
apply to the secretary at an average of 2.4 hours per week. The
incentive pay line item anticipates some sort of bonus provisions
in the executive director's contract. Social security and
retirement are 7.65% and 6.88% of wages, respectively.
2) Supplies - the important item here is programs, out of which 5%
of revenues would be paid to the Pearland/Hobby Chamber of
Commerce.
3) Miscellaneous Services - provides a $300 per month auto
allowance for the junior economic developer. Rental of equipment
covers rental of a copier @ $175/month and lease of a vehicle @
$650/month. Printing would cover production of brochures,
reproduction of videotapes and the like. Professional development
will cover interview expenses, moving costs, travel, training,
memberships, books, etc.
4) Sundry Charges - provides a $76,000 transfer to the General Fund
for services and building use costs. A separate schedule is
attached and is addressed below.
5) Capital Outlay - includes office furniture and accessories and
personal computers and peripherals for the ED office.
Page 1.
Memorandum of August 3, 1995 continued Page 2.
Assumptions for the General Fund Cost Allocation Plan to the PEDC
Fund were:
1) 5% of the city manager department cost was allocated to
reimburse time spent by the city manager and his staff (grants
director and assistant city manager) on economic development
activities.
2) 2% of personnel department based on 4 out of 180 total employees
and provision of switchboard service.
3) 2% of city secretary department for records management and
public notice administration.
4) 8% of finance department based on PEDC revenues as a percent of
total General Fund and PEDC Fund revenues. Payroll is alos
provided here.
5) 5% of legal department as an estimate of city attorney time
spent attending PEDC meetings, reviewing contracts, tec.
6) 4% of custodial service department to reflect the amount of
space used for offices and the shared use of other City Hall
meeting rooms.
7) 2% of MIS/communications department for telephone maintenance
and PC troubleshooting.
8) 2% of city garage department for vehicle maintenance.
9) 2% of City Hall department for central office supply, coffee
service, building operations, utilities, central computers, etc.
10) 2% of other requirements department to cover unemployment
insurance, workers compensation, health & dental coverage, property
and liability insurance and auditing.
Economic Development
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1993-1994
1994-1995
1994-1995
1995-1996
EXPENSE ACCOUNT
3100
SALARIES & WAGES
3101
Executive 2
15,400
128,000
3103
Clerical 2
11800
52,000
3109
Overtime
200
1,200
3110
Incentive
0
5,000
3115
Social Security
1,790
14,250
3116
Retirement
1,610
12,810
TOTAL
0
0
26,800
213,260
4200
SUPPLIES
4203
Office Supplies
300
1,000
4214
Fuel
200
2,000
4235
Programs
31150
60,000
TOTAL
0
0
41250
63,000
5300
MAINTENANCE OF BUILDINGS
& GROUNDS
5301
Buildings & Grounds
500
500
TOTAL
0
0
500
500
5400
MAINTENANCE OF EAUIPMENT
5401
Furniture & Office
Equipment
11000
5402
Vehicle
500
5403
Radio
150
TOTAL
0
0
0
1,650
Economic Development
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1993-1994
1994-1995
1994-1995
1995-1996
EXPENSE ACCOUNT
5500
MISCELLANEOUS SERVICES
5506
Auto Allowance
300
3,600
5507
Advertising/Public Notice
11800
121000
5509
Rental of Equipment
950
9,900
5511
Special Service
5,000
101000
5519
Telephone
600
6,000
5524
Printing
0
5,000
5525
Postage
0
1,200
5533
Professional Development
5,000
12,000
TOTAL
0
0
13,650
59,700
5600
SUNDRY CHARGES
5607
Medical Exams
300
150
5618
Transfer to General Fund
0
76,000
TOTAL
0
0
300
76,150
TOTAL EXPENSE
0
0
451500
414,260
6000
DEBT SERVICE REQUIREMENT
6001
Debt Service
0 , U
TOTAL
0
0
0
O 1
6500
CAPITAL OUTLAY
6536
Grants
0
% Zvi ( "� C)
Economic Development
ACTUAL BUDGET ESTIMATED PROPOSED
1993-1994 1994-1995 1994-1995 1995-1996
EXPENSE ACCOUNT
6571 Office Equipment 10,000 2,000
6583 Miscellaneous (computer) 5,000 3,000
TOTAL CAPITAL OUTLAY 0 0 15,000 5,000
TOTAL DEPARTMENT 0 0 60,500 11200,000
----------------------------------------
----------------------------------------
GENERAL FUND COST ALLOCATION TO PEDC FUND
2210
Police
Budget
1995-96
I Percent
Gen. Fund
I $ Amount
Gen. Fund
Acct.1
Department
1010
City Council
67,200
0.00%
0
1020
City Manager
267,366
5.00%
13,368
1030
Public Works
120,896
0.00%
0
1040
Personnel
211,741
2.00%
4,235
1050
City Secretary
92,757
2.00%
1,855
1060
Finance
180,306
8.00%
14,424
1070
Tax
84,200
0.00%
0
1080
Legal
163,223
5.00%
8,161
1090
Municipal Court
155,605
0.00%
0
1110
Custodial Service
122,923
4.00%
4,917
1120
Engineering
228,638
0.00%
0
251,100
Subtotal
1,694,855
2.77%
46,961
2210
Police
2,881,539
0.00%
0
2220
Fire
103,200
0.00%
0
2230
Health/Animal Shelte
133,529
0.00%
0
2240
Fire Marshal
60,557
0.00°%
0
2250
MIS/Communication
127,787
2.00%
2,556
2260
EMS/EM Coord.
479,936
0.00°%
0
2270
Warrant Officer
0
0.00%
0
2290
Service Center
112,000
0.00%
0
Subtotal
3,898,548
0.07°%
2,556
3310
Inspection
190,993
0.00°%
0
3320
Community Services
100,000
0.000/0
0
3330
City Garage
193,044
2.00%
3,861
3340
City Hall
251,100
2.00°%
5,022
3350
Sanitation
1,299,000
0.00°%
0
3360
Other Requirements/
950,079
2.00%
19,002
Debt Service
0
0.00°%
0
3370
Streets $ Drainage
1,567,275
0.00%
0
3380
Library
18,650
0.00°%
0
3390
Parks Admin & Maint
534,178
0.00%
0
3391
Recreation
196,506
0.00%
0
3392
Athletics/Aquatics
226,585
0.009'0
0
Subtotal
5,527,410
0.50%
27,884
Total
11,120,813
0.70°%
77,401