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R2001-0186 12-10-01RESOLUTION NO. R2001-186 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, APPROVING A CHANGE ORDER FOR CONSTRUCTION SERVICES FOR INFLOW AND INFILTRATION IMPROVEMENTS IN THE LONGWOOD SERVICE AREA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain change order by and between the City of Pearland and BRH Garver, Inc., a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a change order with BRH Garver, Inc., for inflow and infiltration improvements in the Longwood Service area. PASSED, APPROVED and ADOPTED this the 10 day of December , A.D., 2001. TOM REID MAYOR ATTEST: APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Carter:Burgess November 16, 2001 Mr. Jerry Burns Director of Public Works City of Pearland 3501 East Orange Street Pearland, TX 77581 RE: I/1 Project Mr. Burns, 55 Waugh Drive Suite 800 Houston, Texas 77007-5833 P.O. Box 131487 Houston, Texas 77219-1487 Phone: 713.869.7900 Fax: 713.869.5502 www.c-b.com As part of our ongoing contract with the City of Pearland, we have continued to perform additional investigations into the existing sewer lines within the study areas for the Inflow / Infiltration (1/1) project. These investigations have identified additional sources for 1/1 within the Longwood subdivision. These additional sources include the existing 8" sanitary sewer line along Longwood Drive. Associated with the rehabilitation of this line would be the rehabilitation of additional service connections and manholes. These repairs can be constructed in either of two methods. They could be bid as part of the Phase II Inflow/Infiltration project for this area or they can be included in a change order as part of the existing project. As a reminder, the plans and specifications for the Phase II project cannot be completed until the flow meters on the Phase I project have been installed for a sufficient amount of time to collect adequate data on the volume of flow entering the service area for other portions of the system. This will most likely be in February of 2002. After this there will be an approximate 2 month period for approval of the plans from the Texas Water Development Board (TWDB) and then an additional 3 months before construction can start. Given the time required to receive TWDB approval for the Phase II project, incorporating these repairs into the Phase! project by change order is recommended. The change order will be eligible for TWDB funding and the work can be done much sooner than if the work was bid as part of the Phase II project. In addition, the unit prices received for the Phase 1 project were very competitive and the Contractor appears to have preformed excellent work so far. The estimated costs for the additional work is as follows: Pipe burst 3,000 feet of 8" to 8" @ $29.00 per linear foot Replace 25 service connections @ $425.00 each The rehabilitation of 40 feet of manholes @ $92.00 per vertical foot Total Cost of Additional Work $ 87,000.00 $ 10,625.00 $ 3,680.00 $101,305.00 Carter & Burgess, Inc. Carter & Burgess Consultants, Inc Nixon & Laird Architects/Engineers, P.C. Nixon & Laird Architects/Engineers, Inc. CSB Nevado, Inc. If you have any questions please let me know. Sincerely, Carter & Burgess, Inc. Vernon Webb, PE Project Manager CC: Gene Simeon L:\0301 \030147.010\PUBL\DOC\BURNS-L04.DOC Carter & Burgess, Inc. 55 Waugh Drive, Suite 800 Houston, Texas 77007-5833 Phone: 713.869.7900 Fax: 713.869.5502 www.c-b.com CHANGE ORDER FOR INFLOW/INFILTRATION REDUCTION: SLEEPY HOLLOW AND LONGWOOD SERVICE AREAS PEARLAND, TEXAS Date of Issuance: December 18, 2001 Owner: City of Pearland Contractor: Garver Construction, Ltd Engineer: Carter & Burgess, Inc. Change Order Number: 1 Owner's Project Number: B2001-045 Contractor's Project Number: Engineer's Project Number: 30147.010 Explanation of this Change Order: This change order is being issued to authorize additional rehabilitation along Longwood Drive, consisting of the following items: 3,000 LF of pipe bursting 8" to 8" @ $29.00 per LF = 25 Service connections @ $425.00 per Each = 40 VF of Manhole Rehabilitation @ $92.00 per VF = Contract Amount: Original Contract Price: Previous Change Order(s): Contract price prior to this change order Net increase (decrease) from this change order $87,000.00 $10,625.00 $ 3,680.00 $860,135.00 $0.00 $860,135.00 $101,305.00 Contract price with all change orders to date (including this change order): $961,440.00 Contract Time: The Contractor shall have 30 days from receipt of fully executed change order to complete these items. The completion of these items is not required for the contractor to receive the early completion bonus; however, if the time required for the completion of these items extends beyond 30 days, liquidated damages will apply. Overall contract time remains at 150 days for substantial completion and 180 days for final completion, with the exception of this change order as described above. RECOMMENDED: By: . By: ACCEPTED: Engineer Contractor Date: /Zi/oc4] 40 e,L pe Q0-/ Date: 7, -�© L:\0301\030147.010\Publ\Const Admin\CO1.doc Change Order No. 1 B APPROVED: Date: -. /g e 2- Page 1 of 1 GARVER CONSTRUCTION, Ltd. BRH-GARVER, INC., GENERAL PARTNER February 19, 2002 Mr. Gene Simeon 3519 Liberty Dr. P earland, TX 77581 5402 LAWNDALE HOUSTON, TEXAS 77023 713-921-2929 FAX 713-921-2487 Our independent auditors, PricewaterhouseCoopers LLP, 1201 Louisiana St., Suite 2900, Houston, TX 77002, Attn: Mark Solak, are engaged in an audit of our financial statements. For verification purposes only, would you kindly respond to them about the accuracy of the following information regarding our contract with you as of December 31, 2001: Contract number and description: I & I RED. SLEEPY HOLLOW Original contract price $1,711,273.00 Total approved change orders through Change order # $ 0.00 Total contract price including change orders $1,711,273.00 Total amount of progress billings as of December 31, 2001 $556,500.65 L ess total amount of remittances as of December 31, 2001 506,976.18 L ess total amount of retainage as of December 31, 2001 27,825.03 Total unpaid progress billings as of December 31, 2001 $ 21,699.44 Please indicate below whether this is in agreement with your records. If there are differences, please provide any information that will assist our auditors in reconciling the differences. In addition, please provide details of any claims, back charges, or disputes that you are aware of concerning this contract. Please be sure to sign and date your response and fax to PricewaterhouseCoopers LLP at (713) 356-5730, Attn: Mark Solak. Also, please mail your reply (the entire letter, please) directly to PricewaterhouseCoopers LLP, 1201 Louisiana St., Suite 2900, Houston, TX 77002, Attn: Mark Solak in the enclosed return envelope. PLEASE DO NOT MAIL PAYMENTS ON YOUR ACCOUNT TO OUR AUDITORS. Very tr 1y-yours, Fred Gular Controller To: PricewaterhouseCoopers LLP The preceding information about I & 1 RED. SLEEPY HOLLOW is correct as of December 31, 2001 with the following exceptions (if any) (Please elaborate on any disputes, claims, back charges, etc.): CkeATe _dy 1Qot (tv See Ate it k "pot-- i 1 Ul3o.5 Signatu Title: As4; Sebvi -I' 13 id eC, Date: felliduv1/4) aSjOot� PROJECT: OWNER Address: ATTN: Garver Construction, Ltd. 5402 Lawndale Houston ,Texas 77023 713-921-2929 Estimate and Certification for Payment Inflow/Infiltration Reduction For Sleepy Hollow and Longwood Service Areas PHASE 1 CITY OF PEARLAND 3501 East Orange Pearland, Texas 77581 Vemon Webb Estimate No: 2 Invoice No. 2 Start Date: 17-Sep-01 Current Contract Completion Date: Estimate Cut Off Date: 25-Nov-01 Date of Estimate: 11-Dec-01 A. Contract Amount to Date: 1. Contract Price: 2 Approved Change Orders: 16-Mar-02 Total Changes to Date: B. Earnings to Date: 1. Previous Work Completed: 2. Work Completed this Period: 3. Materials on Site: C. Reductions: Current Approved Extensions + or - Previous Approved Extensions + or - Total Contract Time Spent Days Days Remaining Rain Days To Date (Date) 35.00% 36.80% (Amount) days days days 180 days 111 days 69 days 0 days $860,135.00 Total Contract Amount: Previous Earnings: Eamings This Period: Total Earnings: 1. Retainage: 5.00% of $618,894.10 Total Payments Due: Less Previous Estimates: Total Amount Due Contractor This Estimate: +or- $0.00 $860,1 35.00 $305,249 80 $313,644.30 $618,894.10 -($30,944.71) $587,949.40 $289,987.31 $297,962.09 The undersigned Contractor certifies that to the best of his knowledge, information and belief that the Work has been completed in accordance with the Plans and Specifications and the current payment shown on this Application for Payment is now due. Date: 11-Dec-01 Prepared By: Ken Benton Contractor: Ken Benton, Garver Construction Ltd. The foregoing estimate of work completed is true and correct to the best of my knowledge and belief. Approved by: ,•'77 Enginqpr• Vernon Webb,j�RE., Carter Burgess Approved by: r� - 2i �)1.4•A "f > Public Works: Cecil Bowery, City crf Pearland Date: f44z Date: / _ v 0t Contract for Engineering Services for Inflow/Infiltration Reduction Phase II Additional Work Exhibit A — Scope of Services and Compensation A. DEFINITION OF PROJECT The City of Pearland (City or Client) has requested that Carter & Burgess, Inc. (Engineer) provide a contract for engineering services necessary to assist the Client with the preparation of plans and specifications along with Texas Water Development Board (TWDB) coordination for the following project • Additional work for the Inflow/Infiltration Reduction Phase II (I/1 Phase II) The additional work for the I/1 Phase II project will consist of the review of existing television inspection tapes of the sewer lines along Yost and Barry Rose Roads. Rehabilitation methods will be recommended and incorporated into the existing plans and specifications for the I/1 Phase II project. The Engineer will handle all coordination and approvals for this project with the TWDB. B SCOPE OF SERVICES DESIGN PHASE SERVICES The Engineer will review the television inspection tapes provided for Yost and Barry Rose Roads and make design recommendations based on this review. These recommendations will be incorporated into plan view drawings and specifications to be added to the current I/1 Phase II project. The existing drawings will be updated to match the City's current manhole numbering system. A table will be provided cross-referencing the current manhole numbering system with the previous system. The Engineer will coordinate all plans and specification approvals with the TWDB. CONSTRUCTION PHASE SERVICES The construction phase services shall include the following: • Coordinate (1) Pre -bid Meeting • Coordinate distribution of plan sets to bidders • Prepare and issue addenda for the bid documents as required • Attendance at (1) bid opening to be coordinated by the City of Pearland • Review of bids submitted, creation of a bid tabulation, and Engineers recommendation for award • Coordination of (1) pre -construction. meeting • Review of shop drawings & Requests. For Information (RFI) submitted by the Contractor or Owner in writing. Notes Only RFIs submitted in writing will be officially reviewed by the Engineer and all official responses will be in writing • Review requests for change ordersand create official change order documents along with submittal to the TWDB. Note: Change orders that expand the project beyond the existing project boundaries shall be an additional service. • Once a month site visits to determine if (in general) the work is proceeding in accordance with the Contract Documents Inflow/Infiltration Reduction Phase II 05/22/2003 Page 1 of 2 A Contract for Engineering Services for Inflow/Infiltration Reduction Phase II Additional Work Exhibit A — Scope of Services and Compensation • Review of monthly and final payestimates for compliance with the Contract Documents. Note: Field verification of the installed quantities shall be the responsibility of the City s Inspector. • Conduct in company with the Owner (1) substantial completion inspection. • Issue a certificate of substantial completion with a list of defects to be corrected by the Contractor. • Conduct in company with the Owner (1) final completion inspection. • Issue a certificate of final completion • Submit project close out documents to the TWDB. ADDITIONAL SERVICES The following services are not anticipated for the I/1 phase II project and are not included in this proposal • Survey • Geotechnical investigation • Preparation of plan and profile drawings. DELIVERABLES The project will be produced with 22" x 34"'construction drawings. The specifications will be produced on 8'/2" by 11" paper and bound into a single booklet. The following deliverables are included in the scope of work for this project: Review Submittal — 3 sets of full-size construction drawings & specifications Construction documents — 7 sets for use by the Contractor, Inspector, and/or City After the completion construction, the Engineer will incorporate the comments from the contractor's as built drawings onto the original project mylars. These will be submitted to the City for use as 'As -Built" drawings. C. BASIS OF COMPENSATION The fee for this project shall be based on a maximum of 4% of the estimated construction cost for the additional improvements. Compensation will be billed based on actual salaries times a multiplier of 3.25. Expenses and sub -consultants will be billed at a multiplier of 1.10. Maximum Fee: $46,300 C:\Documents and Settings\webbvh.C-B\My Documents\Work\Pearland I&I\Phase II Proposal.doc Inflow/Infiltration Reduction Phase II 05/22/2003 Page 2 of 2 Irmo ctty Wales H. Madden, Jr., Chairman William W Meadows, Member Dario Vidal Guerra, Jr., Member March 6, 2002 Mr. John Hargrove, P E City Engineer City of Pearland 3519 Liberty Drive Pearland, Texas 77581 Craig D. Pedersen Executive Administrator Re: City of Pearland Inflow/Infiltration Reduction for Sleepy Hollow & Longwood Service Areas -Phase I SRF 3393-02-03 Change Order No.1 Approval Jack Hunt, Member Thomas Weir Labatt III, Member E. G. Rod Pittman, Member Dear Mr. Hargrove: Please find enclosed for your records a copy of the approved Change Order No.1 for the referenced project. Our records show that the impact of Change Order No.1 on the referenced contract is as follows: Total Amount SRF Eligible SRF Ineligible Current Contract Amount $860,135.00 $0.00 $860,135.00 Change Order No.1 101,305.00 0.00 101,305.00 New Contract Amount $961,440.00 $0.00 $961.440.00 Our records show that Change Order No.1 added additional lineal footage of pipe bursting, service connections and manhole rehabilitation at contract bid prices to the Contract Amount. Our records also show that no additional Contract Time was added for Change Order No.1. Overall contract time remains at 150 days for substantial completion and 180 days for final contract completion. Our Mission Provide leadership, technical se mires and financial ctssistance to support planning,. conservation, and responsible development of ware rfor Texas. P.O. Box 13231 • 1700 N. Congress Avenue • Austin. Texas 7871I-3231 Telephone (512) 463-7847 • Fax (512)475-205 i I-800-RELAYTX (for the hearing impaired) URL Address: http://www.twdh.state.tx.us E-Mail Address: into@'twdh.state.tx.us TNRIS - The Texas Information Gateway • www.tnris.state.tx.us A illentber of the Te.cus Geographic. tit%orntutian Council (TGIC) Cr Mal Z CHANGE ORDER FOR INFLOW/INFILTRATION REDUCTION: SLEEPY HOLLOW AND LONGWOOD SERVICE AREAS PEARLAND, TEXAS Date of Issuance: December 18, 2001 Owner: City of Pearland Contractor: Garver Construction, Ltd Engineer: Carter & Burgess, Inc. Change Order Number: 1 Owner's Project Number: B2001-045 Contractor's Project Number: Engineer's Project Number: 30147.010 Explanation of this Change Order: This change order is being issued to authorize additional rehabilitation along Longwood Drive, consisting of the following items: 3,000 LF of pipe bursting 8" to 8" @ $29.00 per LF = 25 Service connections @ $425.00 per Each = 40 VF of Manhole Rehabilitation @ $92.00 per VF TEXAS WATER Contract Amount: Original Contract Price: Previous Change Order(s): Contract price prior to this change order DEVEI REVIEV\ APPR DATE: $87,000.O0 $10,625.00 $ 3,680.00 $860,135.00 $0.00 $860,135.00 Net increase (decrease) from this change order $101,305.00 Contract price with all change orders to date (including this change order): $961,440.00 Contract Time: The Contractor shall have 30 days from receipt of fully executed change order to complete these items. The completion of these items is not required for the contractor to receive the early completion bonus; however, if the time required for the completion of these items extends beyond 30 days, liquidated damages will apply. Overall contract time remains at 150 days for substantial completion and 180 days for final completion, with the exception of this change order as described above. RECOMMENDED: By: �-`� By:7-ifBy. Engineer Contractor Date: I %',' '�,rCr- e) Date: 1 V/01-•' ACCEPTED: ., c •' Lite\ Date: APPROVED: Owner ity ,d 2�7 L:103011030147.0101PubRRConst Admin\COI.doc Change Order No. 1 Page 1 of 1