R2001-0128 10-08-01 RESOLUTION NO. R2001-128
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH
WALSH/FREESE AND NICHOLS, INC. FOR ENGINEERING SERVICES
ASSOCIATED WITH THE MYKAWA BRIDGE PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract amendment by and between the Cityof Pearland
and Walsh/Freese and Nichols, Inc., a copy of which is attached hereto as Exhibit "A" and
made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract amendment with Walsh/Freese and Nichols, I nc.
for engineering services associated with the Mykawa Bridge Project.
PASSED, APPROVEDandADOPTEDthisthe 8 dayof October .,
A.D., 2001.
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
DA~RIN M. COKER
CITY ATTORNEY
Exhibit
R200'1-'128
~ CONTRACT CHANGE AUTHORIZATION FORM
FREESE* NICHOLS
Client: CiW of Pearland F&N Project No.: PRL 98-769
Client Contract Ref.:
Date: 8~1-01
Project Description:
Mykawa Road Bridge Replacement at Hickory Slough
Description of Services Added:
Basic fee increase due to higher estimated construction cost. Aisc, fee increases for TxDOT
coordination and Misc. Reimbursables.
Deliverables:
Plans, spec., quantity, and details
Compensation shall be adjusted as follows:
Basic engineering services' fee based on revised estimated construction cost. Final fee will be
adjusted, up or down, based on Iow bid or Engineer's latest estimate if project is not bid as called out in
original contract. The basic services fee increases from estimated $67,680 to $89,098 ($1,661,500 x 8.25% x
65%= $89,098). Additional Services fee for TxDOT Coordination increases from $4,000 to $6,000, and Misc.
Reimb. fee increases from $2,000 to $3,000.
$67,680 (basic fee)
$4,000 (TxDOTCoord.)
$2,000 (Misc. Rimb)
$89,098(basic fee)
Revised Total Contract $6,000 (TxDOTCoord.)
$3,000 (Misc. Rimb)
Schedule shall be adjusted as follows:
The above described services shall proceed upon return of this Contract Change Authorization. Services will
be billed as they ara done. All Other provisions, terms, and conditions of the agreement for services which ara
not expressly amended shall remain in full force and effect.
[3 A contract modification wilt be submitted.
I~ This Contract Change Authorization will serve as contract modification.
WALSH/FREESE AND NICHOLS, INC.: CLI~/~ _
BY: ,/4~.'d~-~----' ~ - BY: ~ill Eisbn, City ganager
TITLE: Clffi~'~ f~/l~n:~n~ar TITLE:
DATE: August t, onni DATE: October_ 8, Z001 '
DISTRIBUTION: PM, GROUP MGR., __ DISC. LDR., __ OPER. ANAL., __ CONTRACT ADMIN.
4055 INTERNATIONAL PLAZA, SUITE 200 · FORT WORTH, TEXAS 76109-4895 · TELEPHONE; 817-735-7300 - METRO: 817-429-1900 · FAX: 817-735-7491
U:~FORMS\CONTRAC~CONTRACT CPIANGE REQUEST.O(3C
Exhibit
R2001-'128
'~"' CONTRACT CHANGE AUTHORIZATION FORM
FREESE · NICHOLS
Client: City of Pearland F&N Project No.: PRL 98-769
Client Contract Ref.:
Date: 8-1-01
Project Description:
Mykawa Road Bridge Replacement at Hickory Slough
Description of Services Added:
Basic fee increase due to higher estimated construction cost. Also, fee increases for TxDOT
coordination and Misc. Reimbursables.
Deliverables:
Plans, spec., quantity, and details
Compensation shall be adjusted as follows:
Basic engineering services' fee based on revised estimated construction cost. Final fee will be
adjusted, up or down, based on Iow bid or Engineer's latest estimate if project is not bid as called out in
original contract. The basic services fee increases from estimated $67,680 to $89,098 ($1,661,500 x 8.25% x
65%= $89,098). Additional Services fee for TxDOT Coordination increases from $4,000 to $6,000, and Misc.
Reimb. fee increases from $2,000 to $3,000.
$67,680 (basic fee)
Original Contract $4,000 (TxDOTCoord.)
$2,000 (Misc. Rimb)
$89,098(basic fee)
Revised Total Contract $6,000 (TxDOTCoord.)
$3,000 (Misc. Rimb)
Schedule shall be adjusted as follows:
The above described services shall proceed upon return of this Contract Change Authorization. Services will
be billed as they are done. Ail other provisions, terms, and conditions of the agreement for services which are
not expressly amended shall remain in full force and effect.
A contract modification will be submitted.
This Contract Change Authorization will serve as contract modification.
B~Fll ~sen, City Manager
TITLE: n~i~ [~?~=~ TITLE:
DATE: A'~'~* ~, ~1 D&TE: 0c~ober 8. 2001
DISTRIBUTION: PM, GROUP MGR., ~ DISC. LDR .... OPER. ANAL., ~ CONTRACTADMIN.
4055 INTERNATIONAL P~A, SUITE 200 · FORT WORTH, TEXAS 76109~95 · TELEPHONE: 817-73~.1300 · METRO: 857~29-1 g00 · F~: 857-735-749t
U:~FOR MS~CONT~C~CONTRACT CHANGE REQUEST.~C
, : A C E N T U R Y 'O F S E FI V I O E
WALSH/FREESE -NICHOLS
~ugust 1, '~001
WFN ~98769
Mr. Alan Muellcr
Deputy City Manager
City of Pearland
3519 Liberty
Pearland, TX 77581
Re: Mykawa Bridge Replacemem
~ Hickory Slough
Dear Alan,
Please find enclosed two (2) original copies of contract Change Authorization Forms and one copy of
TxDOT's latest construction cost estimate for the referenced project. The total construction cost estimate
is approximately $1,767,200. The portion of the estimated construction cost, which we are preparing the
construction plans and specifications for, is $1,661,500.
As you know, we have been working with TxDOT through a number of changes to the project, which
directly affected the construction cost. We have accrued charges on the project as a result of additional
requirements for man-hours to complete the work, but since we have not increased the construction cost
estimate, we have not been able to invoice to cover our basic engineering costs.
As you know, our basic engineering fee is based on percent of construction. Based on the above latest
construction cost, affecting our work, the estimated fee would increase to $89,098 ($1,661,500 x 8.25% x
65% = $89,098). This fee will be adjusted per low bid.
We would also request a fee increase in two additional Engineering Services tasks. One is our not-to-
exceed budget for Coordination with TxDOT. Since their change of project manager, we have and
cominue to spend more time with the new project manger on different issues. We recently met with him
twice. We would like the City to consider increasing this not-to-exceed budget ~om $4,000 to $6,000.
The other not-to-exceed budget is for Miscellaneous Reimbursables, which include the cost for extra
prints we do for various TxDOT submittals. We would like the City to consider increasing this budget
fi~om $2,000 to $3,000 to cover the cost of miscellaneous reimbursables through the end of the project.
Walsh/Freese and Nichols, inc. · Engineers · Environmental Scientists · Architects
2010 East Broadway · Pearland, Texas · 77581-5502
281-485-2404 · Fax281-485-4322 · www.freese.com
August 1, 2001
Also, as I mentioned in our July 30, 2001 meeting, TxDOT is requesting changes to the pedestrian ramp,
per their latest design criteria, which recently came out. This will affect our drawings and signal plans
considerably. We are currently awaiting their review and approval ora coneeptual drawing we submitted.
We will assess the extra engineering, draffing, and mb-consultant's cost associated with this revision once
we have their approval. We will submit a separate change of contract at that time.
We appreciate your consideration of this request. If this meets your approval, please forward us one copy
of executed form. Please call me if you have any questions.
Sincerely,
Mehran Bavarla% P.E.
Office Manager
Enc.
Myka~¥a Bridge Estimate
~,.£~tember 17, 2001 Current
Estimate Local Share
Construction Cost Estimate $1,767,200 $353,440
Mykawa Bridge Estimate
September 17, 2001 Current
Estimate Local Share
Construction Cost Estimate $1,767,200 $353,440
Expenditures to Date (July 31, 2001) * $289,462 $289,462
Right of Way $50,000 $10,000
Wetlands Permitting and Mitigation $25,000 $25,000
Testing/Misc. $25,000 $25,000
Remaining Current Engineering Contract $16,411 $16,411
Additional Design Fee-New ADA Ramp Design/Signal $11,950 $11,950
Additional Design Fee due to revised cost estimate $21,418 $21,418
Additional Fee-TxDOT Coordination $2,000 $2,000
Additional Fee-Reimburseables $1,000 $1,000
Total Cost Estimate $2,209,441 $755,681
1997 CIP Allocation $450,000
Engineering Construction
Additional Allocation Required $305,681 $36,368 $269,313
Available CO Contingency $331,172
Note: Original Engineering Contract based on construction cost estimate of $1,225,000
* "Expenditures to Date" include current bridge design and previous design prior to TxDOT involvement. The City had completed the bridge design to local requirements prior to the TxDOT funding commitment.
In 1998, in order to get TxDOT construction funding, the City agreed to fund a re-design to meet TxDOT requirements.
The City has submitted "final" plans to TxDOT three times, but design requirements have repeatedly changed.
Original Engineering Contract $136,848
Proposed Engineering Contract Additions $36,368
Revised Engineering Contract $173,216
Exhibit
CONTRACT CHANGE AUTHORIZATI~ORM
FREESE o NICHOLS
Client: Citv of Pearland No.: PRL 98-769
Client Contract Ref.:
Date: 8-17-01
Project Description:
Mykawa Road Bridge Replacement at Hickory Slough
Description of Services Added:
Extra Engineering and Surveying to modify roadway plans, signal plans, and ROW acquisition plans
to inc ude 2 additional parcel tak ngs due to TxDOT s requested changes to McHard/Mykawa Roads
intersection.
Deliverables:
Plans, spec., quantity~ and details
Compensation shall be adjusted as follows:
Extra Engineering to revise roadway plans & details = $5,000 (NTE)
increase signal Subcont. fee by $4,950 to revise signal plans (Subcont. Plus 10%) = $4,950
Increase Surveying not-to-exceed budget by $2,000 to prepare 2 extra parcel takings = $2,000
Total increase =$11,950
Extra Eng. = $0.00 /Il-
Original Contract Signal Dgn =
Surveying = $4,00~). I
Extra Eng. =$5,000 ~"
Revised Total Contract Signal Dgn.= $13,750
Surveying = $6,000
Schedule shall be adjusted as follows:
The above described services shall proceed upon return of this Contract Change Authorization. Services will
be billed as they are done. All other provisions, terms, and conditions of the agreement for services which are
not expressly amended shall remain in full force and effect.
~ A contract modification will be submitted.
This Contract Change Authorization will serve as contract modification.
WALSH/FREESE AND NICHOLS, INC.: CLIENT:/ .,~//.~ .
Bill Eisen, City Manager
TITLE: Office Manager TITLE:
DATE: August 17, 2001 DATE: October 8, 200].
DISTRIBUTION: -- PM, GROUP MGR., -- DISC. LDR., OPER. ANAL., -- CONTRACT ADMIN.
4055 INTERNATIONAL PLAZA, SUITE 200 · FORT WORTH, TEXAS 76109-4895 · TELEPHONE: 8t7-735-7380 · METRO: 817-429-1900 · FAX: 817-735-7491
U:\FORMS~.CONT RACT~CONTRACT CHANGE REQUEST.DOC
. TEDSI INFRASTRUCTURE GROUP
Consulting Engineers
5700 NW Central Dr., Suite 220, Houston, Texas 77092
August 13, 2001 ~
Mr. Mehran Bavarian, P.E.
Office Manager ~
Walsh/Freese and Nichols, Inc.
2010 East Broadway
Pearland, Texas 77581-5502
Re: Traffic Signal Design Modifications
ltlykawa Road at McHard Road Intersection
"Supplemental Proposal"for Traffic Engineering Services
Dear Mr. Bavarian:
In accordance with your instructions, pursuing the request from the Texas Department of
Transportation (TxDOT) and the City of Pearland (COP), TEDSI Infrastructure Group
(TEl)SI) is pleased to submit a "Supplemental Proposal" to Walsh/Freese and Nichols, Inc.
(WFN), for traffic engineering services for the aforementioned project.
This supplemental proposal is based on the "revised" intersection design drawings that would be
prepared and provided by WFN for the intersection of Mykawa Road at McHard Road
incorporating the recommendations received from the TxDOT and COP and the required Right-
Of-Way to install the traffic signal equipment.
Since our 90% submittal, TxDOT and COP have requested additional modifications to the
proposed intersection, which will require some modifications to the proposed traffic signal
design drawings. These revisions and additions included revisions to the intersection geometry,
which will require relocation of signal poles and replacement with long mast arm installation
upgrading, and inclusion of new standard drawings, relocation and/or addition of pedestrian
signals and push buttons, wheel chair ramps, relocation of loop detectors, conduits, updating the
Service Outlet Locations, etc.
As you know, the changes required an additional effort on our part to modify the traffic signal
design drawings. In this regard, we kindly request your consideration and the approval of the
COP for an additional lump sum amount of $4,500.00 for the required design modifications
requested by TxDOT.
o Tel: 713/895-9810 , ~ , Fax: 713/895-9823
Mr. Mehran Bavarian, P.E.
August 13, 2001
Page 2
As previously discussed with you, we are making an effort to re-use as much as possible, the
equipment that was acquired by the COP from the contractor of the original traffic signal
installation.
Thank you for the opportunity to provide this supplemental proposal to Walsh/Freese and
Nichols, Inc. We trust that the information provided is sufficient for you and the City of
Pearland to evaluate this supplemental proposal. However, should you have any questions or
need additional information, please let me know.
Sincerely,
TEDSI INFRASTRUCTURE GROUP
Ricardo Rivero "?
Manager of Engineering
C.C. File
,. Exhibit
, - R200'1-'128
FREESE'NICHOLS CONT~I'~HA~GE AUTHORIZATION FORM
Client: Citv of Pearland F&N Project No.: PRL 98-769
Client Contract Ref.:
Date: 8-17-01
Project Description:
Mykawa Road Bridge Replacement at Hickory Slough
Description of Services Added:
Extra Engineering and Surveying to modify roadway plans, signal plans, and ROW acquisition plans
to include 2 additional parcel takings due to TxDOT's requested changes to McHard/Mykawa Roads
intersection.
Deliverables:
Plans, spec., quantity, and details
Compensation shall be adjusted as follows:
Extra Engineering to revise roadway plans & details = $5,000 (NTE)
Increase signal Subcont. fee by $4,950 to revise signal plans (Subcont. Plus 10%) = $4,950
Increase Surveying not-to-exceed budget by $2,000 to prepare 2 extra parcel takings = $2,000
Total increase =$11,950
Extra Eng. = $0.00
Original Contract Signal Dgn = $8,800
Surveying = $4,000
Extra Eng. =$5,000
Revised Total Contract Signal Dgn.= $13,750
Surveying = $6,000
Schedule shall be adjusted as follows:
The above described services shall proceed upon return of this Contract Change Authorization. Services will
be billed as they are done. All other provisions, terms, and conditions of the agreement for services which are
not expressly amended shall remain in full force and effect.
~ A contract modification will be submitted.
This Contract Change Authorization will serve as contract modification.
WALSH/FREESE AND NICHOLS, INC.: CLIEN~ ~ ~
BY: '~.... ~ BY:
B{ll Eisen, City Manager
TITLE: Office Manager TITLE:
DATE: August 17, 2001 DATE: October 8. 2001
DISTRIBUTION: PM, __GROUP MGR., __ DISC. LDR., __OPER. ANAL., __ CONTRACTADMIN.
4055 INTERNATIONAL PLAZA, SUITE 200 · FORT WORTH, TEXAS 76109-4895 · TELEPHONE: 817-735-7500 · METRO: 817-429-1900 · FAX: 817-735-7491
U:\FO RMS~CO NTRACT~CONTRACT CHANGE REQUEST.DOC
, TEDSI INFRASTRUCTURE GROUP
Consulting Engineers
5700 NW Central Dr., Suite 220, Houston, Texas 77092
August 13, 2001 ~
Mr. Mehran Bavarian, P.E.
Office Manager
Walsh/Freese and Nichols, Inc.
2010 East Broadway
Pearland, Texas 77581-5502
Re: Traffic Signal Design Modifications
Mykawa Road at McHard Road Intersection
Supplemental Proposal for Traffic Engtneertng Servtces
Dear Mr. Bavarian:
In accordance with your instructions, pursuing the request from the Texas Department of
Transportation (TxDOT) and the City of Pearland (COP), TEDSI Infrastructure Group
(TEl)SI) is pleased to submit a "Supplemental Proposal" to WalsiffFreese and Nichols, Inc.
(WFN), for traffic engineering services for the aforementioned project.
This supplemental proposal is based on the "revised" intersection design drawings that would be
prepared and provided by WFN for the intersection of Mykawa Road at McHard Road
incorporating the recommendations received from the TxDOT and COP and the required Right-
Of-Way to install the traffic signal equipment.
Since our 90% submittal, TxDOT and COP have requested additional modifications to the
proposed intersection, which will require Some modifications to the proposed traffic signal
design drawings. These revisions and additions included revisions to the intersection geometry,
which will require relocation of signal poles and replacement with long mast arm installation
upgrading, and inclusion of new standard drawings, relocation and/or addition of pedestrian
signals and push buttons, wheel chair ramps, relocation of loop detectors, conduits, updating the
Service Outlet Locations, etc.
As you know, the changes required an additional effort on our part to modify the traffic signal
design drawings. In this regard, we kindly request your consideration and the approval of the
COP for an additional lamp sum amount of $4,500.00 for the required design modifications
requested by TxDOT.
o Te1:713/895-9810 . ~ . Fax: 713/895-9823
· .. Mr. Mehmn Bavarian, P.E.
August 13, 2001
Page 2
As previously discussed with you, we are making an effort to re-use as much as possible, the
equipment that was acquired by the COP from the contractor of the original traffic signal
installation.
Thank you for the opportunity to provide this supplemental proposal to Walsh/Freese and
Nichols, Inc. We trust that the information provided is sufficient for you and the City of
Pearland to evaluate this supplemental proposal. However, should you have any questions or
need additional information, please let me know.
Sincerely,
TEDSI INFRASTRUCTURE GROUP
Ricardo Rivero
Manager of Engineering
C.C. File
: A C E N T U R Y 0 F S E R V I C E
WALSH/FREESE * NICHOLS
August 17, 2001
WFN 98-769
Mr. Alan Mueller
Deputy City Manager
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Re: Mykawa Road Bridge Replacement
~ Hickory Slough
Dear Alan:
Please find enclosed two (2) original copies of Contract Change Authorization Forms for
the referenced project. The fee increase requested is in response to TxDOT's comment
that pedestrian ramps at the intersection of McHard Road must meet their latest design
criteria, recently adopted. As you know this change is being requested after we submitted
our plans for their 100%-complete review. This change requires modifications/redesign of
the four comers of the intersections and subsequent changes to the signal plans. The
change requested affects many plans, details, and quantities.
To make the changes necessary to meet their criteria, requires the signal poles to be placed
outside of the existing R.O.W. Per your request we will prepare field notes for the
acquisition of a small strip (2 parcel takings) on the west side to place the signal poles,
instead of acquiring much larger parcel to place the entire westbound turn-out.
Our proposal includes: engineering and drafting to revise our plans for new pedestrian
ramps as well as increasing the intersection radii to 3~', field surveying and .o, ffice works to
prepare the metes and bounds for the two parcel takingS, and a subcontractor s proposal
plus 10% to revise the signal plans.
Walsh/Freese and Nichols, Inc. · Engineers · Environmental Scientists · Architects
2010 East Broadway · Pearland, Texas · 77581-5502
281-485-2404 · Fax281-485-4322 · www.freese.com
Mr. Alan Mueller
August 17, 2001
We appreciate your review and approval of this change of contract. Upon completion of
this work we can submit our final plans to TxDOT for their final review and approvals.
Please call me if you have any questions.
Sincerely,
Mehran Bavarian, P.E.
Office Manager
MB:lw
Attachments:
T:PRL98769/Mueller5.doc