R2012-168-2012-12-03RESOLUTION No. R2012- 168
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, CREATING CONVENTION AND VISITORS
BUREAU ADVISORY BOARD; ESTABLISHING MEMBERSHIP
CRITERIA; DETERMING BOARD AUTHORITY AND ADOPTING
RULES FOR MEETINGS OF THE BOARD.
Whereas, the City currently collects hotel occupancy tax funds as authorized by
V.A.T.S. Tax Code, Section 351.101; and
Whereas, the City Council recognizes that it is in the best interest to create a
Convention and Visitors Bureau Advisory Board to advise and provide oversight of the
tax funds for the promotion of tourism within the City.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. Establishment. The following terms, words, and abbreviations shall have
the meanings given in this section.
Board means the Convention and Visitors Bureau Advisory Board.
Board member means an individual who has been appointed to serve as a voting
member of the Convention and Visitors Bureau Advisory Board.
Chairperson means the chairperson of the Convention and Visitors Bureau
Advisory Board.
Director means the staff person appointed by the City Manager to be responsible
for implementing programs designed to increase tourism in the City.
Section 2. Membership Criteria; Term of Office; Method of Appointment.
(a) The membership of the Convention and Visitors Bureau Advisory Board shall
be comprised of seven (7) Board members who shall be appointed by the City
Council.
(b) A minimum of two (2) Board members, and a maximum of three (3) Board
members, shall be representatives of hotels located in the City.
(c) One Board member shall be a representative of a business that directly
benefits from tourism in the City.
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(d) All remaining Board members shall be residents of the City.
(e) All Board members shall serve three (3) year terms with the initial Board
members being appointed to staggered terms as determined by the City
Council.
(f) Board members shall be limited to two (2) full consecutive terms, but shall be
eligible for reappointment after not serving for one full term.
(g) In the event that a Board member's position becomes vacant for any reason,
the City Council shall fill the vacancy for that Board member.
(h) In addition to the seven (7) voting members of the Board, the Pearland and
Alvin Independent School Districts shall each have a non-voting
representative on the Board. Non-voting members of the Board shall not be
subject to the term limit provisions that apply to other Board members.
Section 3. General Powers and Duties.
(a) The Board shall advise and provide oversight to the City on the use of Hotel
Occupancy Tax funds for implementing programs associated with the
Convention and Visitors Bureau.
(b) The Board shall:
(1) Be responsible for recommending to the City Council the proposed
annual budget for tourism promotion associated with the Convention
and Visitors Bureau.
(2) Monitor expenditures of tourism promotion funds for conformity to the
adopted budget, and make recommendations to the City Council on
amendments to the budget.
(3) Advise the Director on funding requests from sponsors for use of the
funds to promote events.
Section 4. Chairperson and other Officers.
(a) A Chairperson shall be elected on an annual basis by majority vote of the
Board, shall serve a twelve (12) month term, and shall be eligible for
reelection.
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(b) The Board may establish such other offices or committees as the Board may
deem appropriate.
Section 5. Meetings.
(a) The Board shall meet a minimum of once every quarter, and all such
meetings shall comply with the Texas Open Meetings Act., as set forth in
V.T.C.A., Government Code Chapter 551.
(b) The quorum for conducting a meeting of the Board shall consist of four (4)
Board members.
(c) Meetings shall be conducted in accordance with Robert's Rules of Order.
(d) The agenda for the meetings of the Board shall be established by the
Director, and any two (2) Board members shall have the right to place proper
items of business on the agenda by placing a written request with the
Director.
(e) Attendance at meetings of the Board is mandatory. Any Board member with
two (2) consecutive unexcused absences in a calendar year, beginning each
January and ending each December shall automatically forfeit their term of
office, and City Council shall appoint a new member to complete the
unexpired term of office. Any Board member who knows in advance that he or
she will be unable to attend a meeting shall notify the Chairperson at the
earliest possible time of the reason of the absence, The Board shall
determine the reasonableness and the acceptability of any absence, and shall
excuse any absence it considers unavoidable or reasonable.
PASSED and APPROVED on First and Only Reading this the 3rd day of December A.
D., 2012.
4-; 2- Et
g f tom. TOM REID
'F MAYOR
ATTEST:
MARIA IRODRIG EZ
DEPUTY CITY SECRETARY
R2012- 168
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
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