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R-2012-126-2012-10-24RESOLUTION NO. R2012-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BETWEEN THE REGION 4 EDUCATION SERVICE CENTER, WHICH SPONSORS THE COOPERATIVE PURCHASING NETWORK (TCPN), PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES; DESIGNATING THE CITY MANAGER OR HIS DESIGNEE AS OFFICIAL REPRESENTATIVE OF THE CITY OF PEARLAND, TEXAS RELATING TO THE PROGRAM; AND AUTHORIZING THE PURCHASE OF TIRES THROUGH THE TCPN. WHEREAS, the City Council of the City of Pearland, Texas has been presented a proposed Interlocal Agreement by and between the Region 4 Education Service Center, which sponsors The Cooperative Purchasing Network, and the City of Pearland, Texas and found to be acceptable and in the best interests of the City of Pearland, Texas and its citizens, are hereby in all things approved. WHEREAS, the City of Pearland, Texas pursuant to the authority granted under Sections 271.101 to 271.102 of the Local Government Code, desires to participate in the described purchasing program sponsored by the Region 4 Education Service Center which is known as The Cooperative Purchasing Network, and in the opinion that participation in this program will be highly beneficial to the taxpayers through the anticipated savings to be realized. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. The Terms and conditions of the agreement having been reviewed by the City Council of the City of Pearland, Texas and found to be acceptable and in the best interests of the City of Pearland, Texas and its citizens are hereby in all things approved. RESOLUTION NO. R2012-126 Section 2. The City Manager or his designee of the City of Pearland, Texas under the direction of the City Council of the City of Pearland, Texas is hereby designated to act for the City of Pearland, Texas in all matters relating to The Cooperative Purchasing Network including the designation of specific contracts in which the City of Pearland, Texas desires to participate. Section 3. The City Council hereby authorizes the purchase of fleet vehicle tires through the TCPN contract with the Good Year Tire and Rubber Company. Section 4. This resolution shall become effective from and after its passage. PASSED, APPROVED and ADOPTED this the 8 TH day of October, A.D., 2012. ATTEST: ITY S CRETARY APPROVED AS TO FORM: NCJHIEM V. DOAN DEPUTY CITY ATTORNEY TOM REID MAYOR 2 Peftel i Al INTERLOCAL AGREEMENT Resolution No. R2012-126 Exhibit "A" Region 4 Education Service Center off Contracting Parties School District or Public Entity County-District Number Region 4 Education Service Center 101 - 950 County-District Number This agreement is effective and shall be automatically renewed unless either party gives sixty(60) days prior written notice of non-renewal. This agreement may be terminated with or without cause by either party upon(60) days prior written notice, or may also be terminated for cause at anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty(30) day period to cure any breach. Statement of Services to be Performed: Authority for such services is granted under Government Code,Title 7, Chapter 791 Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code,Title 8, Chapter 271, Subchapter F, Section 271.101 and Section 271.102.The purpose of this cooperative is to obtain substantial savings for member school districts and public entities through volume purchasing. Role of the Purchasing Cooperative 1. Provide for the organizational and administrative structure of the program. 2. Provide staff time necessary for efficient operation of the program. 3. Receive quantity requests from entities and prepare appropriate tally of quantities. 4. Initiate and implement activities related to the bidding and vendors selection process. 5. Provide members with procedures for ordering, delivery, and billing. Role of the Member School District or Public Entity: 1. Commitment to participate in the program as indicated by an authorized signature in the appropriate space below. 2. Designate a contact person for the cooperative. 3. Commit to purchase products and services that become part of the official products and services list when it is in the best interest of the member entity. 4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by the Purchasing Cooperative. 5. Accept shipments of products ordered from vendors in accordance with standard purchasing procedures. 6. Pay vendors in a timely manner for all goods and services received. Revised 03/06(QP134-MEM1 Rev. 1) Authorization: Region 4 Education Service Center and The Cooperative Purchasing Network(TCPN) executed a contract to provide cooperative purchasing opportunities to school districts and public entities. Please send a signed Interlocal Agreement to Region 4 ESC,Attn: TCPN, 7145 W. Tidwell,Houston,TX 77092-2096. School District or Public Entity Region 4 Education Service Center By By Authorized Signature Authorized Signature Deputy Executive Director,Support Services Title Title Date Date Jason Wickel—President-TCPN Contact Person Contact Person (713)-554-0449 Title of Contact Telephone Number jwickel(a,tcpn.org Street Address E-mail Address City, State Zip Contact's Telephone Number E-mail Address Revised 03/06(QP134-MEM1 Rev. 1) INTERLOCAL AGREEMENT Region 4 Education Service Center Contracting Parties School District or Public Entity County-District Number Region 4 Education Service Center 101 - 950 County-District Number This agreement is effective and shall be automatically renewed unless either party gives sixty(60)days prior written notice of non-renewal. This agreement may be terminated with or without cause by either party upon(60)days prior written notice, or may also be terminated for cause at anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty(30)day period to cure any breach. Statement of Services to be Performed: Authority for such services is granted under Government Code,Title 7, Chapter 791 Interlocal Cooperation.Contracts, Subchapter B and Subchapter C,and Local Government Code,Title 8, Chapter 271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain substantial savings for member school districts and public entities through volume purchasing. • Role of the Purchasing Cooperative 1. Provide for the organizational and administrative structure of the program. 2. Provide staff time necessary for efficient operation of the program. 3. Receive quantity requests from entities and prepare appropriate tally of quantities. 4. Initiate and implement activities related to the bidding and vendors selection process. 5. Provide members with procedures for ordering, delivery, and billing. Role of the Member School District or Public Entity: 1. Commitment to participate in the program as indicated by an authorized signature in the appropriate space below. 2. Designate a contact person for the cooperative. 3. Commit to purchase products and services that become part of the official products and services list when it is in the best interest of the member entity. 4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by the Purchasing Cooperative. 5. Accept shipments of products ordered from vendors in accordance with standard purchasing procedures. 6. Pay vendors in a timely manner for all goods and services received. Revised 03/06(QP134-MEM1 Rev. 1) Authorization: Region 4 Education Service Center and The Cooperative Purchasing Network(TCPN)executed a contract to provide cooperative purchasing opportunities to school districts and public entities. Please send a signed Interlocal Agreement to Region 4 ESC,Attn: TCPN, 7145 W.Tidwell,Houston,TX 77092-2096. School District or Public Entity. Region 4 Education Service Center By By -- Authorized Signature Authorized Signature Deputy Executive Director, Support Services Title Title Date Date Jason Wickel—President-TCPN Contact Person Contact Person (713)-554-0449 Title of Contact Telephone Number jwickel@tcpn.org Street Address E-mail Address • City, State Zip Contact's Telephone Number E-mail Address Revised 03/06(QP134-MEM1 Rev. 1)