R-2012-136-2012-10-08RESOLUTION NO. R2012-136
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A CONTRACT FOR ENGINEERING SERVICES
ASSOCIATED WITH THE WALNUT LIFT STATION PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for engineering services associated with the
Walnut Lift Station Project, a copy of which is attached hereto as Exhibit "A" and made a
part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for engineering services associated with the
Walnut Lift Station Project.
PASSED, APPROVED and ADOPTED this the 8th day of October, A.D., 2012.
ATTEST:
NG / RFING, T
Y SE RETARY
APPROVED AS TO FORM:
NGHIEM V. DOAN
DEPUTY CITY ATTORNEY
TOM REID
MAYOR
Resolution No. R2012-136
Exhibit "A"
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into on October 8,02012, by and between the City of Pearland
("CITY") and GC Engineering, Inc ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Walnut Lift Station ("PROJECT"). (Project # WW1203)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
The CONSULTANT shall provide Design Engineering Services for the proposed Walnut
Street Regional Lift Station. The proposed project will reconstruct and relocate the
existing Walnut Lift Station, converting it into a regional lift station to service
approximately 2,100 residents. GC Engineering, Inc. will provide design, bid and
construction phase professional services and retain sub -consultants for the electrical,
surveying and geotechnical services within the scope of this contract.
A. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT
schedule. The PROJECT schedule shall be submitted in digital and hard copy
form in the Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and/or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
Design 1 of 6 D1. Revised 2/10
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
F. The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)
Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non -owned vehicles, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
Design 2 of 6 D1. Revised 2/10
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end September 30, 2013.
SECTION III - CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is lump sum for Design Phase
services in the amount of $96,638.80 and hourly not to exceed rate for Bid and
Construction Phase services in the amount of $15,000.00. Total compensation
for the services performed and reimbursable expenses shall be $111,638.00.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT subject
to the following limitations:
1. Prior to approval of the preliminary design (30% plans), payments to the
CONSULTANT shall not exceed 50 % of the total CONTRACT amount.
2. Prior to approval of the final design documents, payments to the
CONSULTANTS shall not exceed 85% of the total CONTRACT amount.
The final approval and payment will be made within a reasonable period
of time regardless of the project construction schedule.
3. If the scope of work of this CONTRACT includes the preparation of
studies, design concepts, or other investigations, progress payments shall
not exceed 33% of the total CONTRACT amount prior to submittal of the
final report deliverables.
B. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis.
Design 3 of 6 D1. Revised 2/10
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub-consultant(s) or in any way affect the CONSULTANT'S status as an
independent contractor of the CITY.
SECTION V - TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -
- with or without cause -- by delivering written notice to CONSULTANT
personally or by certified mail at GC Engineering, Inc., 2505 Park Avenue,
Pearland, Texas 77581. Immediately after receiving such written notice, the
CONSULTANT shall discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
Design 4 of 6 D1. Revised 2/10
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties.
SECTION VI — ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII — COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
Design 5 of 6 D1. Revised 2/10
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
The parties have executed this CONTRACT this 8th day of October, 2012.
CITY 0 ARLAND, TEXAS
CONSULTANT
Design
6 of 6 D1. Revised 2/10
EXHIBIT A
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UTILITIES SCOPE OF SERVICES
FOR
Walnut Lift Station
Design 1 of 5 D10.Revised 12/11
BASIC SERVICES: The Consultant shall render the following professional
engineering services to the OWNER in connection with the construction of the
Project.
Preliminary Design Phase Services
1. Data Collection
a) Attend Design Kick-Off meeting with City.
i. Review City informational resources and make arrangements to
obtain these.
ii. Discuss objectives of project and adjacent projects.
b) Procure such additional data as required through other services and/or
sub consultants.
c) Provide survey(metes, bounds & topo) info
d) Geotechnical data as required.
e) Environmental if required.
2. Prepare and Submit Preliminary Engineering Report (PER), consisting of,
but not limited to:
i. Sizing for the new station.
ii. Recommendation for structural design.
iii. Proposed construction methodology and materials.
iv. Cost estimate with 15% contingency.
v. 30% Plans consisting of Plan & Profile Topographic Survey with
parcel data
vi. Analysis of Utility Relocation Effort required in notification of utility
companies.
vii. Review, consolidate and prepare written response to City's review
committee.
viii. Review report per comments and submit final former report.
Design 2 of 5 D10.Revised 12/11
Design Phase Services
a) Prepare Construction Plans and Specifications
b) Cost Estimates
i. Submit for review detailed construction plans at 60% & 90%
(along with specifications form at 60% - include bid form &
completed "front end documents" at 90%).
ii. Submit 60% & 90% plans to Utility companies and coordinate
work for relocation or service changes, if required.
iii. Coordinate with external regulatory and permitting agencies,
including but not limited to TCEQ, TXDOT, Brazoria DD #4 &
Harris County Flood Control & USACE (US Army Corp of
Engineers).
iv. Provide Traffic Control plan and SWP3 plans and specifications, if
required.
v. Submit plans for City Engineer's signature.
vi. Prepare bid sets for distribution via the City's e-bid system.
Bid Phase Services
1. Bid Phase Services
a. Provide Notice to Bidders (NTB) and list of bid items to the Project
Manager in an electronic form appropriate for the e-bid system
format. City is responsible for advertising.
b. Provide electronic copy of bid-ready plans to the Project Manager
for the e-bid system.
c. Chair pre-bid meeting and attend Bid Opening
d. Respond in writing to questions from bidders and prepare addenda,
coordinate with Project Manager as necessary.
e. Assist with design of Bid Proposal*
f. Prepare Engineer's Recommendation of Award Letter that includes
the following required content:
Design 3 of5 D10.Revised 12/11
i. Check for math errors and reconcile any mathematical
discrepancies
ii. Review for unbalance bid items
iii. Certified Bid Tabulation including Engineer's estimate
iv. Review of contractor's financial standing and references
provided
v. Explanation of discrepancies between the Engineer's
estimate and bids
vi. Recommendation to award
2. Attend City Council meeting and recommendation for award of Contract
for Construction.
3. Produce and transmit to selected contractor five (5) sets of plans and
project manuals in hard copy, and one electronic format copy to Project
Manager, in a format ready for execution with City's Notice of Intent to
Award (NOI).
*This is the use of bid strategies to attain lowest possible prices for work, use of
alternatives, etc.
Construction Phase Services
4. Construction Phase Services
a. Construction Administration
i. Attend pre-construction meeting to provide information &
answer questions
ii. Attend monthly progress meetings with Construction
Manager, Contractor& City of Pearland
iii. Review & comment on Construction's submittals, RFIs,
RCOs including coordination with Construction Manager on
Change Directives & Change Orders using the City of
Pearland's Pro Trak system
Design 4 of 5 D10.Revised 12/11
iv. Review & approve monthly pay applications coordinating
with Construction Manager using the City of Pearland's Pro
Trak system
v. Provide interpretive guidance for Contractor, Construction
Manager in resolution of problems
vi. Coordinate with Construction Manager to review progress of
work for Substantial Completion; with production of punch
list; substantiation that items are completed; and issue both
Certificate of Substantial Completion & Final Acceptance
vii. Issue letter to City recommending acceptance & release of
final payment
viii. Coordinate contracts, CM/CI to provide complete record of
As-Builts
ix. Provide Record Drawings from Contractor's As-Builts in
electronic format (CD) & hard copy format
Definition:
1) As-Builts "redlines": Contractor's record of field changes to the work in line,
grade & elevation
2) Record Drawings: Engineer's incorporation of contractor's As-Builts
Design 5 of 5 D10.Revised 12/11
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EXHIBIT"A"
PROFESSIONAL ENGINEERING SCOPE OF SERVICES
FOR
Walnut Street Lift Station
City of Pearland,Pearland, Texas
Project Description
The proposed project is comprised of the reconstruction of the Walnut Regional Sanitary Sewer
Lift Station on Walnut Street in Pearland, Texas. The City of Pearland (The City) intends to
remove/demolish the existing Sanitary Sewer Lift Station(SSLS) and build a new SSLS adjacent
to the existing SSLS and within the approximately 20-25 feet wide back alley Right-of-Way.
The City requested that GC Engineering, Inc. (GCE) prepare a scope of work to perform
professional engineering services for the new SSLS. Based on the flow estimate provided by the
City, the new SSLS design will be based on a pumping capacity of 1,858 gallons per minute
(gpm). The scope of services presented herein includes preliminary design and preparation of a
Preliminary Engineering Report(PER).
GCE attended a meeting with the City's staff on March 20, 2012 and gathered following
information on the proposed project.
• New SSLS will be tied into the two existing 16" and 10" forcemains. The existing
16" forcemain, which is approximately 10 years old, discharges to the sanitary sewer
line located at Veterans Drive and Magnolia Street. The existing 10" forcemain is
connected to a manhole located on Walnut Street east of SH-35. The existing pumps
(3 Nos.) discharge to the 16" and 10" forcemains through a manifold with the ability
to control flows to each forcemain.
• Two gravity sewer lines, a 21" diameter line through Veterans Drive, and, a 10"
diameter line from the east side (SH-35 side) flow into a manhole located on Walnut
Street pavement in front of the existing SSLS. A single gravity sewer line from this
manhole directs flows to the existing SSLS.
• The existing SSLS consists of SCADA System including a SCADA tower. The
SCADA control system will be relocated to the new SSLS while utilizing the existing
SCADA tower at its current location. SCADA system alternates the Walnut Street
SSLS discharge with Veterans and Magnolia Lift Stations to prevent overloading the
existing sewer system.
• Existing SSLS has three, 8" pumps with a total capacity of approx. 1,500 gpm. The
bottom of the existing wet well is approximately 28 feet below ground surface.
• The City typically use pumps manufactured by Flygt or Gorman Rupp.
City of Pearland, Texas August 22,2012 Page 1 of 11
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• New SSLS will be connected to the existing two forcemains and the two gravity
sewer lines indicated above.
• Site work will include demolition of the existing SSLS and access driveway, minor
drainage work,perimeter fencing, lighting, and paving for new SSLS.
• As part of the proposed project, the dry well at existing SSLS will be demolished and
the existing wet well will be converted into a manhole. The sewer flows will be
directed to the new SSLS through the converted manhole.
ARTICLE 1
BASIC SERVICES: GCE shall render the following professional services to the City in
connection with the development of the Project.
A. PRELIMINARY ENGINEERING SERVICES
Task 1 —Project Administration/Kick-off Meeting
a. Attend a kick-off meeting with the City's representatives to establish requirements for
the Project.
b. Attend monthly progress meetings with the City.
Task 2—Data Collection
a. Perform a site reconnaissance to;
i. Ascertain visible characteristics of the existing Walnut Street SSLS and the
new SSLS location. GCE will also observe the dry well of the existing
SSLS in coordination with the City Staff in order to determine current
configuration.
b. GCE will collect, and assemble the following data:
i. Flood mapping for the area..
ii. "As-built"plans for the existing SSLS.
iii. Existing utility information from available sources.
iv. The service area for the SSLS including the information required to
determine design flows for the system.
c. GCE will retain subcontractors for surveying and geotechnical engineering services
for the project.
City of Pearland, Texas August 22,2012 Page 2 of 11
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Task 3—Surveying
GCE will determine the survey needs based on the available information. The following survey
tasks are anticipated:
• Topographic survey - Topographic survey will cover approx. 100-foot distance from the
north curb of Walnut Street and 10 feet beyond the ROW of the back alley (approx. 100'
x 45' area). Survey will also include locating the existing SSLS, ROW, forcemains,
gravity sewers, SCADA tower and other visible existing features within the project area.
• Establish horizontal and vertical control points.
The survey work will be performed by GCE's subconsultant, C.L. Davis & Company,
located in Pearland, Texas. The scope of work for surveying tasks by C. L. Davis &
Company is enclosed.
Task 4 - Geotechnical Investigations
A limited geotechnical study will be performed to characterize the subsurface material as they
exist within the site. The information developed will be used for determining the suitability of
the site soils for the proposed project. The following geotechnical tasks are anticipated:
• Subsurface exploration program will include one boring drilled to a 50-foot depth in the
proposed SSLS area.
• Install a piezometer in the boring for groundwater level measurements at 24 hours and 30
days.
• Perform geotechnical laboratory testing to determine the physical and engineering
properties of selected representative soil samples from the borings.
• Prepare a geotechnical investigation report based on the findings from the geotechnical
explorations.
Geotechnical study will be performed by GCE's subconsultant Geotest Engineering, Inc.,
located in Houston, Texas. The scope of work for geotechnical tasks by Geotest
Engineering, Inc. is enclosed.
Task 5—Preliminary Design/Prepare and Submit Preliminary Engineering Report(PER)
GCE will perform design and prepare a Preliminary Engineering Report (PER) in general
accordance with the requirements of the City. In addition, GCE will prepare 30% plans. Plans
will include demolition of existing SSLS, civil, mechanical, electrical, and structural sheets for
the new SSLS. GCE will also provide preliminary construction staging plans.
City of Pearland, Texas August 22,2012 Page 3 of 11
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The PER will include the following components:
• Sizing of SSLS including pumps and appurtenances, and wet well.
• Bottom Slab/Top Slab structural design.
• Gravity sewer and forcemain connections to the SSLS.
• Hydraulics— SSLS will be designed to satisfy the hydraulic conditions of the new SSLS.
The friction head will be determined taking into account all pipe and minor losses.
Pump/system curves will be shown for individual and combined simultaneous pump
operation. The design calculations will be provided with design assumptions, limitations
and restrictions.
• Electrical system design. Coordination with CenterPoint Energy on the transfer of the
electrical service from the existing SSLA to new SSLS.
• Site Paving, Grading - Site grading will be designed to prevent local ponding and to
provide positive drainage away from structures. Storm runoff from the SSLS site will be
designed in compliance with the City's Drainage Design criteria.
• Access -Adequate access for maintenance vehicles will be provided.
• Perimeter Fence - Perimeter fence and gate surrounding the SSLS will be designed to
discourage unauthorized access.
One copy of the PER will be submitted at the 30% completion level for review by the City. PER
will also include cost estimate with 15% contingency.
B. DESIGN PHASE SERVICES
Upon approval of the PER for the new SSLS and authorization from the City, GCE will proceed
with the performance of design phase services as described below.
Task 6- Prepare and Submit 60% and 90% Plans
Submit 60%- and 90%-Complete Plans for the City's review and comments. GCE will provide
written responses to comments by the City for the 30%-Complete Plans. In addition, GCE will
provide engineer's construction cost estimate with 60%- and 90%- Complete Plans, and
construction specifications with 90%-Complete Plans.
City ofPearland, Texas August 22,2012 Page 4 of 11
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C. BID PHASE SERVICES
Task 7- Bid Phase Services
1. Bid Phase Services
a. Provide Notice to Bidders (NTB) to the Project Manager. The City is
responsible for advertising.
b. Reproduce and disseminate bid sets in electronic format to Dodge, AGC, ABC,
and Amtek)
c. Chair pre-bid meeting and attend Bid Opening.
d. Respond in writing to questions from bidders and prepare addenda as
necessary.
e. Prepare Engineer's Recommendation of Award Letter that includes the
following required content:
i. Check for math errors and reconcile any mathematical discrepancies.
ii. Review for unbalance bid items.
iii. Certify Bid Tabulation including Engineer's estimate.
iv. Review of contractor's financial standing and references provided.
v. Explanation of discrepancies between the Engineer's estimate and
bids.
vi. Recommend to award.
2. Attend City Council meeting and recommendation for award of Contract for
Construction.
3. Produce and transmit to selected contractor five (5) sets of project manuals ready
for execution with City's Notice of Intent to Award (NOI).
D. CONSTRUCTION PHASE SERVICES
Task 8- Construction Phase Services
It is anticipated that the construction will be completed within 5 months of Notice to Proceed
(NTP).
Construction Administration
i. Attend pre-construction meeting to provide information, answer questions
ii. Attend monthly progress meetings with Construction Inspector, Contractor
and City of Pearland as requested
iii. Review, approve and/or comment on Contractor's submittals, Request for
Information (RFI), Request for Proposals (RFP), Change Order (CO) using
the City of Pearland's Pro-Trak; including coordination with Project
City of Pearland, Texas August 22,2012 Page 5 of 11
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Manager on Proposals and Change Orders
iv. Provide interpretive guidance for Contractor and Construction Inspector in
resolution of problems
v. Conduct Substantial Completion Inspection with PM to:
1. review progress of work for Substantial Completion
2. generate a punch list of items for correction
3. substantiate items that are completed
4. issue Certificate of Substantial Completion (signed/sealed from
Design Engineer) and Final Acceptance
5. Conduct inspection to verify correction/completion of punch list
items
vi. Issue Certificate of Final Completion and Acceptance letter to City
recommending acceptance and release of final payment
vii. Within thirty (30) days after receipt of As-Builts from the contractor, the
project Engineer shall provide to the City one(1) set of full size reproducible
record drawings, an electronic file copy (PDF format) and an AutoCAD file
(.dwg), or compatible .dxf file
viii. Schedule, coordinate and attend one year warranty walkthrough with City
and Contractor; provide written list of any non-compliant conditions to
Owner
ASSUMPTIONS
The proposal presented is based on the following assumptions:
I. No environmental services are anticipated for the project as the new SSLS will be located
within the City's ROW.
II. The City will provide previous reports, construction plans prepared for the existing SSLS.
The City will provide safe access and right of entry authorization to the new SSLS
property.
ARTICLE 1I
ADDITIONAL SERVICES: Services that are not specifically listed in above Scope of Services
or Attachments shall be considered as Additional Services to be performed by GCE, if
authorized by the City and will be paid for as stated in Exhibit"B" - Compensation, Item D.
ARTICLE 1II
TIME OF COMPLETION: GCE is authorized to commence work on the Project upon
execution of this AGREEMENT and agrees to complete the services called for in Basic Services
categories for Preliminary and Final Engineering Services within twenty four (24) weeks
City of Pearland, Texas August 22,2012 Page 6 of 11
GC Engineering,Inc. Walnut Station Lift Station
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�► thereafter. An estimated total duration of five weeks was included for reviews by the City,
acquiring approvals, and permits in the above estimate.
If GCE's services are delayed or suspended in whole or in part by the City, or if GCE 's services
are extended by the Contractor's actions or in actions for more than 90 days through no fault of
GCE, GCE may be entitled to equitable adjustment of rates and amounts of compensation.
City of Pearland, Texas August 22,2012 Page 7 of 11
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EXHIBIT "B"
COMPENSATION FOR
Walnut Street Lift Station
City of Pearland, Pearland,Texas
COST PLUS WITH NOT-TO-EXCEED BUDGET
For and in consideration of the services to be rendered by GCE, the City shall pay the fees
hereinafter set forth.
A. COMPENSATION:
Basic Services: Compensation to GCE for the Basic services as defined in Exhibit "A" shall be
on a cost plus basis with a not-to-exceed cost of $111,638.80. If GCE sees the Scope of
Services changing so that additional services are needed, GCE will notify the City for the City's
approval before proceeding.
B. COMPENSATION TERMS:
1. "Sub-Consultant Expense" is defined as the expense that is incurred by GCE in
employment of others in outside firms for services in the nature of borings, testing,
surveying, electrical and similar services that are not included in the Basic Services.
2. "Direct Non-Labor Expense" is defined as that expense for any assignment incurred by
GCE for supplies, transportation and equipment, travel, communications, subsistence and
lodging away from home and similar incidentals in connection with that assignment.
C. BASIC SERVICES:
Upon authorization from the City, GCE shall proceed with the services outlined in Exhibit "A".
For the purposes of preparing monthly statements for the preliminary and design phase of the
Project, GCE shall submit to the City payment requests based on direct labor and expenses for
the services provided as evidenced by monthly statements. Final payment shall be due upon the
completion of service, whether the work be constructed or not.
D. ADDITIONAL SERVICES:
If Additional Services are required and authorized by the City, GCE shall be compensated as
follows:
a. Where the services of individuals are supplied by GCE, as authorized by the
City, payment for these services will be based on Hourly Rate Schedule
attached.
b. Services for direct non-labor expense and sub-contract expense provided by
GCE shall be reimbursed at cost times a multiplier of 6%.
City of Pearland, Texas August 22,2012 Page 8 of 11
o�p°II4+a
3rra\\s GC Engineering,Inc. Walnut Station Lift Station
GCEr
,\\/ Pearland, Texas
SCHEDULE OF CHARGES
Walnut Street Lift Station
City of Pearland,Pearland, Texas
Direct labor: Direct labor will be charged at the following rates:
Labor Category Direct Labor
Rate
Principal-in-Charge $190
Project Manager $165
Project Engineer $140
Civil Engineer $110
CAD Technician $90
Construction Inspector $68
Clerical $40
The individual salaries will be adjusted annually.
Direct Expenses: Direct Expenses will be charged at the following rates:
Plotting Reproduction Mileage
Bond $2.50 Blue/Blacklines $0.20/square Foot IRS approved rate
Color $5.75
Vellum$5.00
Mylar $8.00
Other Direct Expenses: Other direct expenses are reimbursed at actual cost times multiplier of
1.10. They include outside printing and reproduction expense, communication expense, travel,
and transportation, and other miscellaneous expenses directly related to work, including costs of
laboratory analysis, and other work required to be done by independent persons other than staff
members.
City of Pearland, Texas August 22,2012 Page 9 of 11
lEQRi,1,
O�MAili °z GC Engineering,Inc. Walnut Station Lift Station
r.
Pearland, Texas
CITY OF PEARLAND
ENGINEERING SERVICES FOR WALNUT STREET LIFT
STATION, PEARLAND,TEXAS
Project Budget
Basic Services
SCOPE
TASK
PHASE NOS. PERCENT TOTAL
Preliminary Design 1,2,5 40% $40,000
Final Design 6 45% $45,000
Bidding Services 7 5% $5,000
Construction Services 8 10% $10,000
Total -Basic Services 100% $100,000
Sub Cost+6%
Additional Services Fee
Survey 3 $6,137.40
Geotech 4 $5,501.40
Total -Additional
Services $11,638.80
aid Fag OM,668.80
City of Pearland, Texas August 22,2012 Page 10 of 11
:e%\1°:
= GC Engineering,Inc. Walnut Station Lift Station
°GCE
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CITY OF PEARLAND
ENGINEERING SERVICES FOR WALNUT STREET
LIFT STATION,PEARLAND,TEXAS
Tentative
Project Schedule
Task Weeks
Draft PER to the City 8
City Review 2
Final PER 1
City Review and Approval 1
60%Design 5
City Review 1
90% Design 3
City Review 1
Final PS&E 2
'Fad Duration fl
M:1ProposaIs12012 Proposals1016-Walnut St.Lift StationlProposa11120831 Revised Proposa11120831 12-016 Walnut Lift Station Proposal.doc
City of Pearland, Texas August 22,2012 Page 11 of 11
C. L. DAVIS & COMPANY
LAND SURVEYING
1500 Winding Way
Friendswood,Texas 77546
281.482.9490
FAX 281.482.1294
cldavis(a cldaviscomnanv.com
March 29,2012
REVISED: August 22,2012
Ms.Chandi S.Rodrigo,P.E.
GC Engineering, Inc.
2505 Park Avenue
Pearland,Texas 77581
Re: City of Pearland—Walnut Lift Station Project
Proposal No.2012-047(R1)
Dear Ms. Rodrigo:
Our proposal for land surveying services for the above referenced project is as follows:
1. Establish existing right-of-way of Walnut Street between Texas Avenue and
Sacramento Avenue and Boundary Survey Lift Station Site $2,590.00
2. Topographic and Utility Investigation Survey on existing Lift Station and
portion of Walnut Street $3,200.00
Total Amount of Proposal $5,790.00
Any changes or revisions in the scope of the project after authorization to proceed will be billed on an hourly
basis as described below:
• Principal $175.00
• Registered Professional Land Surveyor(RPLS) $125.00
• Technical/CAD $95.00
• Three-man field crew $145.00
• Data Collector $40.00
• Clerical $55.00
Sun/el/in/ tcu great State o f Texc's for VrZO �eocrs
2012-047(RI)CoP-walnut Lift Station Project.doc
Ms.Chandi S.Rodrigo,P.E.
Proposal No.2012-047(R1)
• August 22,2012
Page 2
All surveying services are under the jurisdiction of the Texas Board of Land Surveying: 7701 North Lamar,
Suite 400; Austin, Texas 78752; phone number: 512-452-9427. Any complaints about surveying services
should be sent to the above address to the attention of Complaints Officer of the Board.
Thank you for the opportunity to submit this proposal and we look forward to working with you.
Sincerely, Approved&Accepted
C.L. Davis,R.P.L.S. Ms. Chandi S.Rodrigo,P.E. Date
GC Engineering,Inc.
SurUeiiin9 true 9ret State o f Texas for o1er,ZO IlePt.rs
2012-047(RI)CoP-Walnut Lift Station Projectdoc
E TE T EN INEEPING , INC
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f sbx}-'� K Geotechnical Engineers&Materials Testing
Vt t
r;`'µI 5600 Bintliff Drive Houston,Texas 77036 Telephone:(713)266-0588
Fax: (713) 266-2977
Proposal No. 1140313099 -
April 2, 2012
Ms. Chandi S. Rodrigo,P.E.
GC Engineering,Inc.
2505 Park Avenue
Pearland, Texas 77581
Re: Proposal for Geotechnical Investigation
Walnut Lift Station
Pearland,Texas
Dear Ms. Rodrigo:
As per your request, Geotest Engineering, Inc. (Geotest) is pleased to submit this revised
proposal for the above referenced project.
Purpose and Scope
The purpose of this study is to explore the subsurface conditions at the proposed site and
to develop geotechnical recommendations pertinent to the design and construction of new
Walnut lift station behind existing lift station located adjacent and north of east Walnut Street in
the City R.O.W. The Walnut new lift station is approximately 12 feet in diameter and about 28
to 30 foot deep.
The scope of services is based on the information provided to us on March 28, 2012 and
our discussions on March 29, 2012 and April 2, 2012 and consists of the following tasks:
• provide utilities clearance for new boring locations. It includes:
• all Texas One Call referencing with street name and Key Map block
number and
Ms. Chandi S. Rodrigo, P.E. Proposal No. 1140313099
Page 2 April 2,2012
■ mark the boring location and coordinate with representative of utility
companies to clear the marked boring location.
• drill and sample:
• 1 boring—50 feet deep for lift station at Walnut lift station site.
• convert the lift station boring into a piezometer to monitor the steady
groundwater level. Obtain the 24 hour and 30 day water level measurements
and abandon the piezometer after 30 days water level measurements.
• perform laboratory tests on selected representative soil samples to determine
the engineering properties of the soils and to select design soil parameters;
• perform engineering analyses in accordance with City of Pearland guidelines
to develop geotechnical recommendations for the design and construction of
the proposed lift station;
• prepare a geotechnical report; and
It is understood that the survey information of the borings will be provided by GC
Engineering,Inc.
Project Schedule
We should be able to start the field work within one 0 week after receiving your written
authorization or one (1) week after obtaining right of entry permission, whichever is latest. It is
our understanding that right of entry will be obtained by GC Engineering, Inc. The field work
will be completed in about one (1) day, barring bad weather. The laboratory tests will be
completed in about two (2) weeks. The geotechnical investigation report, which will include
field and laboratory data and design recommendations,will be submitted in about eight(8)weeks
after receiving the written authorization.
Cost
Based on the scope of work outlined above, the cost of the field investigation, laboratory
testing, engineering analyses, and a final report will be a lump sum amount of$5,190.00. This
cost is based on the fact that the site is accessible truck mounted rig and no clearance will be
Ms. Chandi S. Rodrigo,P.E. Proposal No. 1140313099
Page 3 April 2, 2012
required. The cost breakdown is given on Attachment No. 1.
We appreciate the opportunity to propose on this project. We hope this proposal meets
your approval. Please sign one copy of this letter in the space below and return it to us along
with your purchase order. If you have any questions,please contact us.
Very truly yours,
GEOTEST ENGINEERING,INC.
Mohan C. Ballagere, P.E.
Vice President
MB\ego
Copies Submitted: (1)
Attachment No. 1
PC3 8\Geotechnical\Proposals\40313099R.DOC
ACCEPTED BY:
PRINTED NAME:
TITLE:
DATE:
Geotechnical Investigation Proposal No. 1140313099
Walnut Lift Station
' City of Pearland,Texas
ATTACHMENT NO. 1
COST BREAKDOWN
Field Investigation
Unit Cost
Quantity Unit Cost
Mob and Demob of Truck Mounted Drilling Rig 1 IS $300.00 $300.00
Drilling and Continous Sampling from 0 to 20 ft. 10 ft. $18.00 $180.00
Drilling and Intermittent Sampling,from 0 to 50 ft. 40 ft. $16.00 $640.00
Grouting of Boreholes-Cement Bentonite Grout 0 ft. $5.00 $0.00
Utility Clerance for Boring Locations 2 hr. $76.00 $152.00
Marking boring in the field 2 hr. $76.00 $152.00
Installation of Piezometer(mx.2-in.ID)in Existing Boring 50 ft. $14.00 $700.00
Water Level Readings in piezometer(24 hr and 30 day) 4 hr. $37.00 $148.00
Vehicle charge(for marking boring and taking water level readings) 8 hr. $7.50 $60.00
Abandonment of Piezometer($8 for Washboring+$5 for grouting) 50 ft. $13.00 $650.00
Subtotal $2,982.00
Laboratory Testing
Liquid and Plastic Limit 5 ea. $53.00 $265.00
Sieve Analysis through No.200 sieve 2 ea. $49.00 $98.00
Moisture Content 8 ea. $8.00 $64.00
Unconfined Compressive Strength-Soil 2 ea. $39.00 $78.00
Triaxial Compressive Strength,per Specimen or Stage:
Unconsoildated-Undrained 3 ea. $54.00 $162.00
Subtotal $667.00
Engineering Services
Sr.Project Manger 1.00 hr. $167.00 $167.00
Sr.Engineer 2.00 lu•. $123.00 $246.00
Staff Engineer 12.00 hr. $82.00 $984.00
Support Personnel,Word Processing 4.00 hr. $36.00 $144.00
Subtotal $1,541.00
Total $5,190.00
PC38\Geotechnical\Proposals\40313099R.xls\Cost ,