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HomeMy WebLinkAboutOrd. 1467-A 2012-09-24 ORDINANCE NO.1467-A
AN APPROPRIATION ORDINANCE ADOPTING A REVISED
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30,
2012 AND ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30,
2013, AND PAY PLANS FOR FISCAL YEAR 2013.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City Manager's estimated 2011-2012 Budget and
proposed 2012-2013 Budget, attached hereto as Exhibit "A" and Exhibit "B", be adopted
in compliance with provisions of Article 8 of the Home Rule Charter of the City of
Pearland, Texas which sets forth certain specific requirements as to the City of
Pearland,
Section 2. The City Council hereby adopts a revised budget for the current
fiscal year ending September 30, 2012 consisting of certain appropriations, more
specifically identified on Exhibit "A" attached hereto.
Section 3. That City Council hereby appropriates certain sums, more
specifically identified on Exhibit "B" attached hereto, for the proposed fiscal year 2012-
2013 Budget.
Section 4. That the City Council hereby confers upon the City Manager
general authority to contract for expenditures without further approval of the Council for
all budgeted items the cost of which do not exceed the constitutional and statutory
requirements for competitive bidding.
Section 5. That the City Council deems the Pay Plans (Exhibit "C") and
Organizational Plan contained in the 2012-2013 Budget to be in the best interest of the
City and is hereby adopted.
Section 6. That this ordinance shall become effective from and after its
passage on second and final reading.
ORDINANCE NO. 1467 -A
PASSED and APPROVED ON FIRST READING this the 17th day of September,
A. D., 2012.
<--______ _q-j—K, .644e
TOM REID
MAYOR
ATTEST:
Y• iNG r7 I r R, , =� ,..�
T S'PRETARY /+ 1‘0\.. �� �'+
PASSED and APPROVED ON SECOND and FINAL READING this the 24th day
of September, A. D., 2012.
- -------30/1t2 772i-trieL_____
TOM REID
MAYOR
ATTEST:
eitfi :4QARo'l:
U `'�` i
TY CRETARY ``''' ,\
APPROVED AS TO FORM:
0a---2- ir eg\
DARRIN M. COKER
CITY ATTORNEY
2
Exhibit"A"
Ordinance No. 1467 -A
EXHIBIT A
City of Pearland
Fiscal Year 2011-2012 Revised Budget
REVENUES EXPENDITURES
2012 2012 2012 2012
Fund# Fund Description Adopted Revised $Change Adopted Revised $Change
010 General $51,071,229 $52,983,467 $1,912,238 $51,525,953 $53,012,700 $1,486,747
015 P.E.D.C. $7,193,784 $7,599,105 $405,321 $7,016,181 $3,819,644 ($3,196,537)
020 Debt Service-General $26,141,191 $79,782,094 $53,640,903 $27,055,689 $80,385,993 $53,330,304
Proprietary Funds
030 Water and Sewer $29,137,779 $30,260,136 $1,122,357 $31,915,320 $33,592,750 $1,677,430
031 Solid Waste $7,405,217 $7,599,638 $194,421 $7,444,474 $7,603,775 $159,301
Special Revenue Funds
017 Municipal Court $57,295 $59,862 $2,567 $72,720 $59,018 ($13,702)
018 Citywide Donation $24,587 $31,969 $7,382 $929 $22,551 $21,622
019 Court Technology $68,448 $73,905 $5,457 $52,601 $46,360 ($6,241)
023 Court Juvenile Management $62,846 $71,087 $8,241 $58,314 $54,245 ($4,069)
035 Traffic Impact Improvement $1,478 $600 ($878) $0 $0 $0
043 Regional Detention $0 $24,850 $24,850 $0 $24,750 $24,750
045 Hotel/Motel $627,814 $769,923 $142,109 $434,627 $445,944 $11,317
046 Parks Donations $27,446 $82,985 $55,539 $28,500 $70,046 $41,546
047 Park&Recreation Development $39,562 $57,693 $18,131 $58,000 $507,997 $449,997
049 Tree Trust $13 $3,055 $3,042 $4,000 $9,250 $5,250
055 Sidewalk $20,646 ($1,870) ($22,516) $12,072 $12,072 $0
060 Police State Seizure $50,444 $149,960 $99,516 $107,135 $66,086 ($41,049)
062 Federal Police $67 $7,501 $7,434 $0 $0 $0
101 Grant $667,991 $1,025,388 $357,397 $667,930 $1,025,383 $357,453
105-110 Community Development $277,102 $719,637 $442,535 $277,102 $719,637 $442,535
116 Community Development Recovery $0 $19,933 $19,933 $0 $19,933 $19,933
140 University of Houston $300,819 $248,245 ($52,574) $300,774 $248,215 ($52,559)
145 Municipal Channel $0 $169,500 $169,500 $0 $67,119 $67,119
095 Property/Liability Insurance Fund $1,045,748 $1,075,593 $29,845 $1,045,748 $1,082,062 $36,314
099 Medical Self Insurance $0 $5,350,655 $5,350,655 $0 $5,521,857 $5,521,857
Sub-Total Operations $124,221,506 $188,164,911 $63,943,405 $128,078,069 $188,417,387 $60,339,318
Page 1 of 2
REVENUES EXPENDITURES
2012 2012 2012 2012
Fund# Fund Description Adopted Revised $Change Adopted Revised $Change
CAPITAL IMPROVEMENT PROGRAM(CIP)
Water/Sewer CIP
042 Utility Impact Fee $6,133,919 $6,317,225 $183,306 $6,950,950 $8,699,474 $1,748,524
044 Shadow Creek Impact Fee $756,244 $4,020,005 $3,263,761 $877,222 $3,377,222 $2,500,000
064 1998 Certificate of Obligation $0 $460 $460 $0 $923,907 $923,907
067 1999 W&S Revenue Bonds $7,791,037 $7,936,230 $145,193 $9,661,608 $17,831,404 $8,169,796
301 Water/Sewer Pay As You Go $1,259,997 $1,260,180 $183 $1,666,759 $2,449,784 $783,025
Capital Proiects Funds
050 Capital Projects $725,000 $1,346,164 $621,164 $1,012,014 $5,662,679 $4,650,665
068 Capital Projects-CO 2001 $339,493 $1,570,077 $1,230,584 $2,309,604 $3,381,142 $1,071,538
070 Capital Projects Mobility CO 2001 $0 $55,318 $55,318 $743,549 $6,379,388 $5,635,839
200 Capital Projects-CO 2006 $2,429 $865 ($1,564) $68,164 $700,930 $632,766
201 Capital Projects-CO 2007 $2,700 $824 ($1,876) $0 $1,537,286 $1,537,286
202 Capital Projects-GO 2007A $0 $498,517 $498,517 $64,811 $3,212,596 $3,147,785
203 Capital Projects-GO 2009 $9,587,212 $6,303,756 ($3,283,456) $9,715,322 $10,546,297 $830,975
Sub-Total CIP $26,598,031 $29,309,621 $2,711,590 $33,070,003 $64,702,109 $31,632,106
TOTAL: $150,819,537 $217,474,532 $66,654,995 $161,148,072 $253,119,496 $91,971,424
Page 2 of 2
EXHIBIT B
City of Pearland
Fiscal Year 2012-2013 Adopted Budget
REVENUES EXPENDITURES
Fund# Fund Description 2013 Adopted 2013 Adopted
OPERATIONS-
010 General $56,387,521 $58,575,184
015 P.E.D.C. $7,948,134 $9,063,597
020 Debt Service-General $27,836,410 $29,273,034
Special Revenue Funds
017 Municipal Court $61,162 $69,135
018 Citywide Donation $31,013 $16,098
019 Court Technology $78,638 $308,905
023 Court Juvenile Management $75,689 $61,206
035 Traffic Impact Improvement $425 $42,258
043 Regional Detention $5 $0
045 Hotel/Motel $931,082 $579,397
046 Parks Donations $81,240 $70,640
047 Park&Recreation Development $50,675 $187,923
049 Tree Trust $3 $5,000
055 Sidewalk $5,083 $0
060 Police State Seizure $50,115 $128,125
062 Federal Police $20 $0
101 Grant $552,925 $552,925
105-110 Community Development $284,818 $284,818
140 University of Houston $258,493 $258,458
145 Municipal Channel $226,260 $65,700
095 Property/Liability Insurance Fund $1,160,052 $1,160,052
099 Medical Self Insurance $6,341,267 $5,875,923
Proprietary Funds
030 Water and Sewer $31,227,456 $31,056,296
031 Solid Waste $8,048,371 $8,094,361
SUB TOTAL - OPERATIONS $141,636,857 $145,729,035
CAPITAL IMPROVEMENT PROGRAM (CIP) -
Water/Sewer Capital Projects Funds
042 Utility Impact Fee $2,707,320 $3,549,698
044 Shadow Creek Impact Fee $1,366,068 $736,313
067 1999 W&S Revenue Bonds $1,984 $411,211
301 Water/Sewer Pay As You Go $1,133,137 $1,132,637
Capital Projects Funds
050 Capital Projects $9,932,297 $8,826,231
068 Capital Projects-CO 2001 $0 $685,502
070 Capital Projects Mobility CO 2001 $82 $17,227
200 Capital Projects-CO 2006 $238,000 $750,000
201 Capital Projects-CO 2007 $505,034 $683,920
202 Capital Projects-GO Series 2007A $630 $595,692
203 Capital Projects-GO Series 2009 $11,828,962 $10,050,060
SUB TOTAL - CIP $27,713,514 $27,438,491
GRAND TOTAL: $169,350,371 $173,167,526
CITY OF PEARLAND
EMS PAY PLAN
(FY 2011)
Salary MINIMUM MIDPOINT MAXIMUM
Range Job Title Annual Hourly Annual Hourly Annual Hourly
E-1 EMT-Basic $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
E-2
E-3 EMT-Intermediate $28,659 $13.7783 $35,824 $17.2229 $42,988 $20.6675
E-4
E-5 Paramedic $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
E-6
E-7 Lieutenant $40,496 $19.4692 $50,620 $24.3365 $60,744 $29.2038
E-8
E-9 Captain $46,964 $22.5788 $58,705 $28.2235 $70,446 $33.8682
10/01/11
POLICE PAY PLAN
EFFECTIVE 10/1/12
0-6
mos.
Police $14.9807
Cadet
0 1 2 3 4 5 6 7 8 9 10 I 11
Police $22.8625 $23.5484 $24.2549 $24.9825 $25.7320 526.5040 527.2991 $28.1181 $28.9616 529.8304 530.7254 531.8471
Officer 53,962.84 54,081.73 54.204.18 54,330.30 $4,460.21 $4,594.02 $4,731.84 54,873.80 55,020.01 55.170-61 55,325.73 55,485.50
547554.10 548.980.72 550.457.14. $51,963.65 553,522.56 $55,128.24 $56,782.08 558,485.54 560,240.11_ $62,047.31 $63,908.73 565,826.00
1st year 2nd year 3rd year 4th year 5th year 6th year Education/Incentive Pay
532.5965 533.5744 534.5817 535.6191 536.6877 537.7883
AU Officers shall receive certification pay as follows,after
Sergeant $5.650.06 $5,819.57 $5,394.15 $6,173.98 $6,359.20 $6,549.97 successful completion of their probationary period:
$67,800.78 $69,834.80 571,929 84 574,087.74 $78,310.37 $78,599.68
1st year 2nd year 3rd year TCLEOSE Basic Certificate $0.00/month $0.00/hour
TCLEOSE Intermediate Certificate $50.00/month $0.29/hour
538.9220 $40 0896 94•:2973 TCLEOSE Advanced Certificate $100.00/month $0.58/hour
Lieutenant 56,746.47 $6,948.87 $7.15733 TCLEOSE Basic Certificate $150.00/month $0.87/hour
$80,957.67 583,386.40 585,887.99 In addition,add the following to the above if the Officer holds an
1st year 2nd year 3rd year 4th year Intermediate,Advance or Master Certificate and has:
542.5311 543.8070 545.1212 546.4749
Associate Degree $100.00/month $0.58/hour
Captain $7,372.05 $7,593.21 $7,921 01 $8,055.64
Bachelors Degree $150.00/month $0.87/hour
$88,464.63 591.118.57 $93,852.13 596.667.69 , Masters Degree $200.00/month $1.15/hour
All college degrees must be issued by an approved institution of higher education which is duly accredited by one of the regional accreditation agencies.
No mail order degree will be approved.
Monthly longevity pay is received by the Classified Employees of the City of Pearland in accordance with the Local Government Code,Chapter 141.032.
All overtime for any classification shall be paid in accordance with applicable State and Federal law.
Shift Differential Pay-Officers who are permanently assigned to work a regularly scheduled shift from 6:00 pm to 6:00 am or 7:00 pm to 7:00 am
shall receive$86.00 bi-weekly as additional compensation.
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Recreation Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Ballfield Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Fitness Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Recycling Center Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Lifeguard 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
8 $17,490 $8.4086 $21,862 $10.5108 $26,235 $12.6129
Lifeguard w/WSI 9 $17,929 $8.6195 $22,411 $10.7744 $26,893 $12.9292
10 $18,375 $8.8343 $22,969 $11.0428 $27,563 $13.2514
Head Lifeguard 11 $18,835 $9.0554 $23,544 $11.3193 $28,253 $13.5832
12 $19,307 $9.2820 $24,133 $11.6025 $28,960 $13.9230
13 $19,791 $9.5149 $24,739 $11.8937 $29,687 $14.2724
14 $20,284 $9.7518 $25,355 $12.1897 $30,426 $14.6277
Animal Shelter Attendant 15 $20,791 $9.9955 $25,988 $12.4944 $31,186 $14.9933
Water Safety Instructor 15 $20,791 $9.9955 $25,988 $12.4944 $31,186 $14.9933
16 $21,311 $10.2456 $26,639 $12.8070 $31,966 $15.3684
17 $21,844 $10.5021 $27,305 $13.1276 $32,766 $15.7531
Humane Officer-in-Training 18 $22,390 $10.7644 $27,988 $13.4555 $33,585 $16.1466
Custodian 19 $22,950 $11.0337 $28,688 $13.7921 $34,425 $16.5505
Administrative Clerk 20 $23,523 $11.3093 $29,404 $14.1366 $35,285 $16.9639
Receptionist/Switchboard Operator 20 $23,523 $11.3093 $29,404 $14.1366 $35,285 $16.9639
Police Receptionist 20 $23,523 $11.3093 $29,404 $14.1366 $35,285 $16.9639
1 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Parks Maintenance Worker I 21 $24,112 $11.5922 $30,140 $14.4903 $36,168 $17.3883
Building Maintenance Helper 21 $24,112 $11.5922 $30,140 $14.4903 $36,168 $17.3883
Fleet Services Assistant 21 $24,112 $11.5922 $30,140 $14.4903 $36,168 $17.3883
Water&Sewer Line Maintenance Worker 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Water&Sewer Construction Worker 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Lift Station Operator-in-Training 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Water Production Operator-in-Training 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Wastewater Operator-in-Training 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Senior Center Shuttle Bus Driver 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Customer Service Clerk 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Utility Billing Cash Clerk 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Permit Clerk I 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Records Clerk 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Records Technician(City Secretary) 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Court Records Specialist 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Utility Billing Records Technician 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Utility Billing Clerk 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Sign Technician 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Park Maintenance Worker II 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
ROW Inspector 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Deputy Court Clerk I 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Court Bailiff 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Light Equipment Operator 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Preventative Maintenance Mechanic 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Accounts Payable Clerk 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Mechanic I 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Secretary 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Field Services Technician 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Delinquent Account Specialist 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Recycle Center Technician 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
2 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Collections Coordinator 27 $27,962 $13.4434 $34,953 $16.8043 $41,943 $20.1651
Humane Officer 27 $27,962 $13.4434 $34,953 $16.8043 $41,943 $20.1651
Shelter Coordinator 27 $27,962 $13.4434 $34,953 $16.8043 $41,943 $20.1651
28 $28,659 $13.7783 $35,824 $17.2229 $42,988 $20.6675
Senior Court Clerk 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Plans Coordinator 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Records Coordinator 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Heavy Equipment Operator 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
GPS Field Technician 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Juvenile Case Manager 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Police Records Team Leader 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
CCTV Technician 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Traffic Signal Trainee 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Senior Humane Officer 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Administrative Secretary 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
HR Assistant I 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
Accounting Technician 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
Project Coordinator 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
GPS Technician II 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
Traffic Signal Technician I 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
31 $30,862 $14.8376 $38,578 $18.5470 $46,293 $22.2564
Custodial Crew Leader 32 $31,636 $15.2098 $39,545 $19.0122 $47,454 $22.8147
Parks Crew Leader 33 $32,427 $15.5898 $40,534 $19.4873 $48,640 $23.3847
Property Room Technician 33 $32,427 $15.5898 $40,534 $19.4873 $48,640 $23.3847
3 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Public Works Operator I 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Office Coordinator 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Computer Technician 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Mapping Specialist 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Recycle Center Coordinator 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Utility Inspector 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Legal Secretary 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
HR Assistant II 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Accounts Payable Supervisor 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Customer Service Supervisor 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Engineering Inspector II 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Traffic Signal Technician II 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Building Maintenance Technician-Aquatics 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Building Maintenance Technician 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Code Enforcement/Health Officer 36 $34,920 $16.7883 $43,650 $20.9854 $52,380 $25.1825
Executive Secretary 36 $34,920 $16.7883 $43,650 $20.9854 $52,380 $25.1825
Program Specialist 36 $34,920 $16.7883 $43,650 $20.9854 $52,380 $25.1825
Jailer 37 $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
Telecommunications Operator 37 $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
Crime Victim Specialist 37 $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
Public Works Crew Leader 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Public Works Operator II 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Field Service Crew Leader(UB) 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Building Maintenance Technician-Electrician 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Recreation Specialist 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Assistant Athletic Coordinator 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Marketing Specialist 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Chief Mechanic 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
GIS Technician 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Multimedia Specialist 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
4 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Building Inspector Trainee 39 $37,604 $18.0790 $47,005 $22.5988 $56,407 $27.1185
Senior Code Enforcement/Health Officer 39 $37,604 $18.0790 $47,005 $22.5988 $56,407 $27.1185
PT Volunteer Fire Recruitment&Retention Coordinator 39 $37,604 $18.0790 $47,005 $22.5988 $56,407 $27.1185
Therapeutic Recreation Specialist 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
Senior Engineering Technician 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
Engineering Inspector III 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
Safety Officer 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
Public Works Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Park Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Building Maintenance Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
GIS Specialist 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Engineering Designer 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Deputy City Secretary 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Urban Forester 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Project Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Athletic Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Recreation Center Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Senior Center Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Special Events Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Youth Development Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Telecommunications Team Leader 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Crime Victim Liaison 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Building Inspector 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Fire Inspector/Investigator 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Emergency Management Planner 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Assistant Recreation Center Manager 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Assistant Aquatics Manager 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Buyer I 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Plans Examiner 43 $41,509 $19.9562 $51,886 $24.9453 $62,263 $29.9343
Planner I 43 $41,509 $19.9562 $51,886 $24.9453 $62,263 $29.9343
Computer Technician III 43 $41,509 $19.9562 $51,886 $24.9453 $62,263 $29.9343
5 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Staff Accountant III 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
HR Generalist 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Recreation Center Manager 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Aquatics Manager 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Resource Development Manager 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Police Systems Administrator 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Deputy Building Official 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Deputy Fire Marshal 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Chief Engineering Inspector 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Planner II 46 $44,700 $21.4906 $55,876 $26.8633 $67,051 $32.2359
47 $45,819 $22.0286 $57,274 $27.5357 $68,729 $33.0429
Jail Division Coordinator 48 $46,964 $22.5788 $58,705 $28.2235 $70,446 $33.8682
Support Services Supervisor 48 $46,964 $22.5788 $58,705 $28.2235 $70,446 $33.8682
49 $48,138 $23.1432 $60,172 $28.9290 $72,207 $34.7148
Senior Accountant 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
Budget Analyst 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
Economic Development Specialist 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
Grants Coordinator 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
Park and Building Maintenance Superintendent 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Recreation Superintendent 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Accounting Supervisor 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Acquisition Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Fleet Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Traffic Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Public Works Superintendent 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Animal Control Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
6 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Network Administrator 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
Senior Planner 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
Municipal Court Administrator 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
Utility Billing Manager 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
53 $53,134 $25.5451 $66,417 $31.9314 $79,701 $38.3177
54 $54,463 $26.1841 $68,079 $32.7301 $81,694 $39.2761
Public Affairs Manager 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Assistant City Attorney I 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Project Manager 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Old Townsite ED Coordinator 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
GIS Coordinator 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Director of Marketing(PEDC) 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
EMS Administrative Captain 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Assistant Director of Public Works 56 $57,220 $27.5096 $71,525 $34.3870 $85,830 $41.2644
Assistant Director of Parks&Recreation 56 $57,220 $27.5096 $71,525 $34.3870 $85,830 $41.2644
Purchasing Officer 57 $58,651 $28.1976 $73,314 $35.2470 $87,977 $42.2964
Budget Officer 57 $58,651 $28.1976 $73,314 $35.2470 $87,977 $42.2964
Information Technology Manager 57 $58,651 $28.1976 $73,314 $35.2470 $87,977 $42.2964
58 $60,118 $28.9028 $75,147 $36.1285 $90,177 $43.3542
Assistant City Engineer 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
Assistant Director of Finance 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
Assistant Director of Capital Projects 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
City Secretary 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
7 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Building Official 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
City Planner 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
Fire Marshal&Emergency Mgmt.Coordinator 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
EMS Operations Director 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
Training Battalion Chief 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
61 $64,740 $31.1252 $80,926 $38.9065 $97,111 $46.6878
62 $66,359 $31.9034 $82,949 $39.8793 $99,539 $47.8552
Vice President,EDC 63 $68,018 $32.7008 $85,022 $40.8760 $102,027 $49.0512
Deputy City Engineer/Transportation 63 $68,018 $32.7008 $85,022 $40.8760 $102,027 $49.0512
Assistant City Attorney II 64 $69,718 $33.5183 $87,148 $41.8978 $104,577 $50.2774
65 $71,461 $34.3563 $89,327 $42.9454 $107,192 $51.5345
Assistant Chief of Police 66 $73,246 $35.2145 $91,558 $44.0181 $109,869 $52.8218
Deputy City Attorney 67 $75,079 $36.0957 $93,849 $45.1197 $112,619 $54.1436
President,EDC 68 $76,956 $36.9980 $96,195 $46.2476 $115,434 $55.4971
Director of Human Resources 68 $76,956 $36.9980 $96,195 $46.2476 $115,434 $55.4971
Director of Parks&Recreation 69 $78,879 $37.9224 $98,598 $47.4030 $118,318 $56.8836
Fire Chief 70 $80,852 $38.8713 $101,065 $48.5891 $121,279 $58.3070
Director of Public Works 70 $80,852 $38.8713 $101,065 $48.5891 $121,279 $58.3070
City Engineer/Deputy Director 70 $80,852 $38.8713 $101,065 $48.5891 $121,279 $58.3070
71 $82,872 $39.8423 $103,590 $49.8028 $124,308 $59.7634
8 of 9 09/06/12
SALARY RANGES PER JOB CLASS EXHIBIT C
(In Salary Range Order)
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Police Chief 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
Director of Finance 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
Director of Community Development 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
Director of Engineering and Capital Projects 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
73 $87,068 $41.8597 $108,835 $52.3247 $130,602 $62.7896
74 $89,245 $42.9062 $111,556 $53.6328 $133,867 $64.3593
City Attorney 75 $91,476 $43.9787 $114,345 $54.9733 $137,213 $65.9680
76 $93,762 $45.0781 $117,203 $56.3476 $140,644 $67.6172
77 $96,108 $46.2060 $120,136 $57.7575 $144,163 $69.3090
Assistant City Manager 78 $98,511 $47.3609 $123,138 $59.2011 $147,766 $71.0413
79 $100,972 $48.5442 $126,215 $60.6802 $151,458 $72.8162
80 $103,497 $49.7583 $129,372 $62.1979 $155,246 $74.6375
81 $106,083 $51.0015 $132,604 $63.7518 $159,125 $76.5022
82 $108,736 $52.2770 $135,920 $65.3462 $163,104 $78.4154
83 $111,456 $53.5848 $139,321 $66.9810 $167,185 $80.3772
84 $114,241 $54.9236 $142,801 $68.6545 $171,362 $82.3854
85 $117,098 $56.2971 $146,373 $70.3714 $175,647 $84.4457
City Manager 86 $120,025 $57.7045 $150,032 $72.1307 $180,038 $86.5568
9 of 9 09/06/12
CITY OF PEARLAND
FIRE PAY PLAN
Effective 10/01/12
Salary MINIMUM MIDPOINT MAXIMUM
Range Job Title Annual Hourly Annual Hourly Annual Hourly
F-1 Firefighter $38,000.00 $13.7881 $47,500.00 $17.2351 $57,000.00 $20.6821
F-2 Driver/Operator $44,920.00 $16.2990 $56,150.00 $20.3737 $67,380.00 $24.4485
F-3 Fire Lieutenant $51,839.00 $18.8095 $64,798.75 $23.5119 $77,758.50 $28.2143
F-4
F-5 Battalion Chief $63,161.00 $22.9176 $78,951.25 $28.6470 $94,741.50 $34.3765
F-6
(Hourly Rate or regular rate of pay based on 2756 Regular Hours.)
10/01/11
GENERAL FUND (FUND 10) CHANGES
FY2011-12 PROJECTED BUDGET
Beginning Fund Balance $14,523,546
Revenues: $52,983,467
TOTAL REVENUES $52,983,467
Expenditures: $53,012,700
TOTAL EXPENDITURES $53,012,700
Net Revenues Over/(Under) Expenses -$29,233
Ending Fund Balance $14,494,313
FY2012-13 PROPOSED BUDGET
Beginning Fund Balance $14,494,313
Revenues: $56,387,521
TOTAL REVENUES $56,387,521
Expenditures: $58,575,184
Additional Health Code Officer(and vehicle) - 1630 $72,252
Reduction for Group Medical in Police Patrol -2212 -$72,252
TOTAL EXPENDITURES $58,575,184
Net Revenues Over/(Under) Expenses -$2,187,663
Ending Fund Balance $12,306,650
Filed Ending Fund Balance $12,306,650
HOTEL/MOTEL FUND (FUND 45) CHANGES
FY2011-12 PROJECTED BUDGET
Beginning Fund Balance $1,454,892
Revenues: $769,923
TOTAL REVENUES $769,923
Expenditures: $445,944
TOTAL EXPENDITURES $445,944
Net Revenues Over/(Under) Expenses $323,979
Ending Fund Balance $1,778,871
FY2012-13 PROPOSED BUDGET
Beginning Fund Balance $1,778,871
Revenues: $931,082
TOTAL REVENUES $931,082
Expenditures: $704,397
Reduction in Cultural Arts Study -$125,000
TOTAL EXPENDITURES $579,397
Net Revenues Over/(Under) Expenses $351,685
Ending Fund Balance $2,130,556
Filed Ending Fund Balance $2,005,556
CAPITAL PROJECT FUND (FUND 68) CHANGES
FY2011-12 PROJECTED BUDGET
Beginning Fund Balance $2,602,674
Revenues: $1,570,077
TOTAL REVENUES $1,570,077
Expenditures: $3,365,165
Barry Rose-Segment C additional funds needed $15,977
TOTAL EXPENDITURES $3,381,142
Net Revenues Over/(Under) Expenses -$1,811,065
Ending Fund Balance $791,609
FY2012-13 PROPOSED BUDGET
Beginning Fund Balance $791,609
Revenues: $0
TOTAL REVENUES $0
Expenditures: $685,502
TOTAL EXPENDITURES $685,502
Net Revenues Over/(Under) Expenses -$685,502
Ending Fund Balance $106,107
Filed Ending Fund Balance $122,084
GRANT FUND (FUND 101 ) CHANGES
FY2011-12 PROJECTED BUDGET
Beginning Fund Balance $27,450
Revenues: $1,025,388
TOTAL REVENUES $1,025,388
Expenditures: $1,025,383
TOTAL EXPENDITURES $1,025,383
Net Revenues Over/(Under) Expenses $5
Ending Fund Balance $27,455
FY2012-13 PROPOSED BUDGET
Beginning Fund Balance $27,455
Revenues: $659,925
Grant funding for Police mobile command unit -$107,000
TOTAL REVENUES $552,925
Expenditures: $659,925
Grant funding for Police mobile command unit -$107,000
TOTAL EXPENDITURES $552,925
Net Revenues Over/(Under) Expenses $0
Ending Fund Balance $27,455
Filed Ending Fund Balance $27,455
CAPITAL PROJECT FUND (FUND 202) CHANGES
FY2011-12 PROJECTED BUDGET
Beginning Fund Balance $4,503,434
Revenues: $498,517
TOTAL REVENUES $498,517
Expenditures: $3,244,096
Reduction for Town Ditch III project -$31,500
TOTAL EXPENDITURES $3,212,596
Net Revenues Over/(Under) Expenses -$2,714,079
Ending Fund Balance $1,789,355
FY2012-13 PROPOSED BUDGET
Beginning Fund Balance $1,789,355
Revenues: $630
TOTAL REVENUES $630
Expenditures: $595,692
TOTAL EXPENDITURES $595,692
Net Revenues Over/(Under) Expenses -$595,062
Ending Fund Balance $1,194,293
Filed Ending Fund Balance $1,162,793
CAPITAL PROJECT FUND (FUND 203) CHANGES
FY2011-12 PROJECTED BUDGET
Beginning Fund Balance $2,919,297
Revenues: $5,971,425
Development agreement for Hickory Slough $332,331
TOTAL REVENUES $6,303,756
Expenditures: $10,213,966
Development agreement for Hickory Slough $332,331
TOTAL EXPENDITURES $10,546,297
Net Revenues Over/(Under) Expenses -$4,242,541
Ending Fund Balance -$1,323,244
FY2012-13 PROPOSED BUDGET
Beginning Fund Balance -$1,323,244
Revenues: $11,828,962
TOTAL REVENUES $11,828,962
Expenditures: $10,050,060
TOTAL EXPENDITURES $10,050,060
Net Revenues Over/(Under) Expenses $1,778,902
Ending Fund Balance $455,658
Filed Ending Fund Balance $455,658
City of Pearland, Texas
Fiscal Year Adopted Bud •
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CITY OF PEARLAND, TEXAS
ADOPTED BUDGET
FOR FISCAL YEAR OCTOBER 1, 2012 TO SEPTEMBER 30, 2013
TOM REID
MAYOR
WOODY OWENS SCOTT SHERMAN,
COUNCIL MEMBER, POSITION 1 COUNCIL MEMBER, POSITION 2
SUSAN SHERROUSE
COUNCIL MEMBER, POSITION 3
MAYOR PRO-TEM
KEITH ORDENEAUX GREG HILL
COUNCIL MEMBER, POSITION 4 COUNCIL MEMBER, POSITION 5
PRESENTED BY:
BILL EISEN
CITY MANAGER
MIKE HODGE JON BRANSON CLAIRE BOGARD
ASSISTANT CITY ASSISTANT CITY DIRECTOR OF
MANAGER MANAGER FINANCE
BUDGET AND RESEARCH STAFF
BOBBY PENNINGTON, BUDGET OFFICER
JUNE ELLIS, BUDGET ANALYST
PAULETTE ENGLUND, BUDGET ANALYST
JOEL HARDY, GRANT COORDINATOR
For more information contact:
The City of Pearland; 3519 Liberty Drive; Pearland, Texas 77581
(281) 652-1600
www.ci.pearland.tx.us
•
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO .
City of Pearland
Texas
For the Fiscal Year Beginning '
October 1, 2011 ,
Art.,44v-0 ,girejerg•-•09.4goarg.,
President Executive Director .
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to the City of Pearland, Texas, for its annual budget for the fiscal
year beginning October 1, 2011. In order to receive this award, a governmental unit must publish a budget .
document that meets program criteria as a policy document, as an operations guide, as a financial plan,
and as a communications device. '
This award is valid for a period of one year only. We believe our current budget continues to conform to
program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
CITY OF PEARLAND
ADOPTED BUDGET FY 2013
TABLE OF CONTENTS
INTRODUCTION
Table of Contents 1
Principal City Officials 5
Organization Chart 6
Introduction to the City 7
Demographics and Statistics 8-9
TRANSMITTAL LETTER
City Manager's Budget Message i-ix
OVERVIEW
City Council Strategic Initiatives 11-12
Reader's Guide to the Budget 13
Organization of the Budget Document 13-14
Fund Structure 15
Budget Objectives and Philosophy 16
Basis of Budgeting and Accounting 16-17
Budget Procedures 17-18
Procedure to Amending the Budget 18
FY 2013 Budget Calendar 19-20
COMPREHENSIVE FINANCIAL MANAGEMENT POLICY STATEMENTS 21-22
I. Accounting, Auditing and Financial Reporting 23
II. Budget and Long Range Financial Planning 24-25
III. Revenues 26-27
IV. Expenditures 27
V. Fund Balance and Reserves 27-29
VI. Capital Expenditures and Improvements 29-30
VII. Debt 30-33
VIII.Cash Management and Investments 33-34
IX. Grants and Intergovernmental Revenues 34-35
X. Financial Consultants 35-36
HIGHLIGHTS 37
General Fund Highlights 38-40
Grant Fund Highlights 41-42
Water& Sewer Fund Highlights 43-44
Staffing Changes 45-46
Revenue Enhancements—General Fund 47-50
Budget Reductions—General Fund 51-53
TRENDS AND FINANCIAL SUMMARIES
General Fund and Water& Sewer Fund Trends— Revenues, Expenditures and Other Sources 55-60
Revenues and Expenditures Summary—All Funds 61
Revenues and Expenditures—Graphs—All Funds 62
Analysis of Fund Balance and Cash Equivalents—All Funds 63
Special Revenue Funds 63
Governmental Capital Project Funds 64
Individual Proprietary Funds 64
Individual Proprietary Capital Project Funds 64
Internal Service Funds 65
P.E.D.0 65
PROPERTY TAXES
Overview 67
Tax Collections 68
Effective Tax Rate Publication 69-70
Assessed Valuation, Tax Levied and Tax Collected 71
Assessed Valuation -Graph 72
1
.
PROPERTY TAXES (continued)
Tax Rate Distribution for Debt Service & General Fund 73 '
Principal Taxpayers 74
DEBT SERVICE FUND
Overview 75
Debt Service Fund Revenues, Expenditures and Fund Balance 76 '
Revenue Detail 77
Governmental Debt Maturity Schedule 78
Governmental Debt to Maturity Graph 79 '
General Debt Schedule 80-83
'GENERAL FUND •
Overview
85-88
Total Revenue and Total Expenditure Graph 89
Revenue Detail 90-93
Expenditure Summary -All General Fund Departments by Category 94
Expenditure Summary -All General Fund Departments by Function 95-96
General Government Expenditure and Staffing Summary 97-98
1010 -City Council 99-101
1020 -City Manager 102-104
1040 - Human Resources 105-108
1050 - City Secretary 109-112
1080 - Legal 113-115
1250 - Information Technology 116-119
1260 - Finance 120-123
1270 -Other Requirements 124
1380 - Library 125-126
Public Safety Expenditure and Staffing Summary 127-128 '
Police Department Organization Chart 129
Police Department Overview and Key Budget Items 130
2211 - Police -Administration 131-133
2212 - Police - Patrol Operations 134-136
2213 - Police - Investigations 137-139
2214 - Police - Community Services 140-142
2215 - Police - Support Services 143-145
2216 - Police - Jail 146-148 '
2217 - Police - License & Weight 149-151
2218 - Police - School Resource Officer 152-154
2219 - Police-Traffic Enforcement 155-157
2221 - Police -Special Investigations 158-160
2222 - Police -Training 161-163
2320 - Fire Department 164-167 '
2340 - Fire Marshal 168-171 m
2350 - Emergency Management 172-173
2460 - Emergency Medical Services 174-177
Community Services Expenditure and Staffing Summary 178-179
Community Development Overview and Key Budget Items 180-182
1605 - Community Development Administration 183-184 .
1610 - Permits and Inspections 185-187
1630 - Environmental & Health 188-190 '
1650 - Planning 191-194
1520 -Animal Control 195-198
1530 - Public Affairs 199-202
1540 - Municipal Court 203-206
Public Works Expenditure and Staffing Summary 207
Public Works Overview and Key Budget Items 208-209
3520 - Public Works Administration 210-212
3530 - Fleet Maintenance 213-215
3570 - Streets & Drainage 216-218
3590 - Service Center 219-220
3548 - PW Geographical Information System (GIS) 221
7
GENERAL FUND (continued)
Engineering & Capital Projects Overview and Key Budget Items 222
1405 - Engineering & Capital Projects Administration 223-225
1440 - Capital Projects 226-229
1460 - Geographical Information System (GIS) 230-232
1420 - Engineering 233-235
1425 - Traffic Operations & Maintenance 236-238
Parks & Recreation Expenditure and Staffing Summary 239-241
Parks & Recreation Overview and Key Budget Items 242-243
3395 - Parks & Recreation -Administration 244-246
3340 - Parks & Recreation - Recreation Center/Natatorium 247-249
3341 - Parks & Recreation -Westside Events Center 250-252
3389 - Parks & Recreation — Medians/ROWs Maintenance 253-255
3390 - Parks & Recreation - Parks Maintenance 256-258
3320 - Custodial Services 259-261
3321 - Facilities Maintenance 262-264
3391 - Parks & Recreation - Community Center 265
3392 - Parks & Recreation -Athletics 266-268
3393 - Parks & Recreation - Special Events 269-271
3394 - Parks & Recreation - Senior Program 272-274
3396 - Parks & Recreation -Youth Development 275-277
3397 - Parks & Recreation -Aquatics 278-280
3351 - Recycling 281-283
ENTERPRISE FUND
Water& Sewer Fund Overview, Revenue and Expense Summary 285-286
Water& Sewer Fund Revenue Detail 287
Water& Sewer Fund Expense and Staffing Summary -All Departments 288
Public Works Overview and Key Budget Items 289-290
4041 - Lift Stations 291-293
4042 -Wastewater Treatment 294-296
4043 -Water Production 297-300
4044 - Distribution & Collection 301-303
4047 -Water& Sewer Construction 304-305
4048 - PW Geographical Information System (GIS) 307-309
4145 -Water& Sewer Billing & Collections 310-313
4246 -Other Requirements/Debt Service 314
Enterprise Fund Debt Maturity Schedule 315
Enterprise Fund Debt to Maturity Graph 316
Enterprise Fund Debt Schedule 317-318
Solid Waste Fund 31 - 3350 319-321
CAPITAL PROJECT FUNDS
Capital Projects Funds 323-324
Fund 50 Capital Projects Pay-As-You-Go CIP 325
Fund 68 Capital Projects— Certificate of Obligation 2001 326
Fund 70 Capital Projects— Mobility Certificate of Obligation 2001 327
Fund 200 Capital Projects— Certificate of Obligation 2006 328
Fund 201 Capital Projects—Certificate of Obligation 2007 329
Fund 202 Capital Projects— GO Series 2007A 330
Fund 203 Capital Projects—GO Series 2009 331
Fund 42 Utility Impact Fee 332
Fund 44 Shadow Creek Impact Fee 333
Fund 64 1998 Certificate of Obligation 334
Fund 671999 W& S Revenue Bonds 335
Fund 301 Water/Sewer Pay-As-You-Go CIP 336
Impact on Operating Funds 337-342
SPECIAL REVENUE FUNDS
Special Revenue Funds Definition 343-344
Court Security Fund — 17 345-346
Citywide Donation Fund — 18 347-348
3
SPECIAL REVENUE FUNDS (continued)
Court Technology Fund — 19 349-350 '
Juvenile Management Fund—23 351-352 •
Traffic Impact Improvement Fund—35 353-354
Regional Detention Fund—43 355-356 '
Hotel/Motel Occupancy Tax Fund —45 357-358
Parks Donations Fund—46 359-360
Park& Recreation Development Fund —47 361-363
Tree Trust Fund—49 364-365
Sidewalk Fund —55 366-367
Police State Seizure Fund —60 368-369 '
Federal Seizure Police Fund—62 370-371
Grant Fund— 101 372-374
Community Development Fund—105-110 375-376
Community Development-Recovery Fund — 116 377-378
Management District 1 Fund— 120 379-380
University of Houston Fund — 140 381-382
Municipal Channel— 145 383-384
INTERNAL SERVICE FUND
Internal Service Funds Definition 385 '
Property/Liability Insurance—95 386-387
Medical Self-Insurance—99 388-389
P.E.D.C.
Component Units Definition 391 '
P.E.D.C. Overview 392-394
P.E.D.C. Revenue Detail 395
P.E.D.C. Expenditure and Staffing Summary 396
P.E.D.C. Goals, Accomplishments, Objectives, Performance Measures 397-398
P.E.D.C. Debt to Maturity Schedule 399
P.E.D.C. Debt to Maturity Graph 400
P.E.D.C. Debt Schedule 401
FIVE-YEAR FORECAST 403-427
APPENDIX gb
New Personnel Funded 429
Staffing Chart 430
Full-Time Equivalents Per 1,000 Population Graph 431 ID
Full-Time Equivalents Graph 432
Employee by Service Area Graph 433
Supplemental & Capital Requests Funded—General Fund 434-438
Supplemental & Capital Requests Funded —General Fund MUD#4 439
Supplemental & Capital Requests Not Funded—General Fund 440-443
Supplemental & Capital Requests Funded—Water& Sewer Fund 444-445
Supplemental & Capital Requests Funded—Water& Sewer Fund MUD#4 446
Supplemental & Capital Requests Funded —Other Funding Sources 447
City Charter of Pearland 448-451
Ordinance Adopting the Budget 452-453
Exhibit A- FY 2011-2012 Budget Comparisons 454-455
Exhibit B - FY 2012-2013 Adopted Budget 456-457
Exhibit C - FY 2012-2013 General Pay Plan 458-466
EMS (Emergency Medical Services) Pay Plan 467
Fire Pay Plan 468
Police Pay Plan 469
Part-time Seasonal Pay Plan 470
Ordinance Levying Taxes 471-472
GLOSSARY
Glossary 473-478
Acronyms 479-483
4
CITY OF PEARLAND, TEXAS
PRINCIPAL CITY OFFICIALS
Elected Officials Position
Tom Reid Mayor
Woody Owens Councilmember, Position One
Scott Sherman Councilmember, Position Two
Susan Sherrouse Councilmember, Position Three,
Mayor Pro Tem
Keith Ordeneaux Councilmember, Position Four
Greg Hill Councilmember, Position Five
Appointed Officials
Bill Eisen City Manager
Darrin Coker City Attorney
Letitia Farnie Municipal Court Judge
City Management
Jon Branson Assistant City Manager
Mike Hodge Assistant City Manager
Claire Bogard Director of Finance
Matthew Buchanan President, P.E.D.C.
Daniel Baum Chief, Emergency Medical Services
Young Lorfing City Secretary
Danny Cameron Director of Public Works
Bonita Hall Director of Human Resources
Chris Doyle Police Chief
Lata Krishnarao Director, Community Development
Michelle Smith Director of Parks & Recreation
Vance Riley Fire Chief
Andrew Fearn Head Librarian
Trent Epperson Director of Engineering & Capital Projects
5
I.
CITY OF PEARLAND, TEXAS
ORGANIZATIONAL CHART
I.
CITIZENS OF
PEARLAND
I '
MAYOR AND
CITY COUNCIL
MUNICIPAL JUDGES BOARDS & ,
COMMISSIONS
CITY ATTORNEY
CITY MANAGER
ECONOMIC DEVELOPMENT '
ASSISTANT ASSISTANT
CITY MANAGER CITY MANAGER
'
ENGINEERING '
& CAPITAL COMMUNITY PARKS & HUMAN
PROJECTS DEVELOPMENT RECREATION RESOURCES
ADMIN. •
PLANNING PUBLIC ANIMAL '
CAPITAL WORKS CONTROL
PROJECTS PERMITS &
INSPECTIONS
ENGINEERING PUBLIC
AFFAIRS
HEALTH &
TRAFFIC ENVIRON. SVCS •
OPER. & MTCE.
GIS POLICE H L
FINANCE
EMERGENCY
MEDICAL SERVICES
INFORMATION
CITY SECRETARY
TECHNOLOGY ACCOUNTING
FIRE �"-' PURCHASING BUDGET
FIRE MARSHAL
W& S
EMERGENCY BILLING & MUNICIPAL
MANAGEMENT COLLECTIONS COURT
6
INTRODUCTION TO THE CITY OF PEARLAND, TEXAS
EARL,AND=_--
Established 1894
"WHERE TOWN AND COUNTRY MEET"
The City of Pearland, Texas was incorporated in December 1959 and adopted a Home Rule Charter on February 6,
1971. Located across the northern end of Brazoria County and sharing a common border with Houston, Texas to the
north, Pearland is the fastest growing City in Brazoria County, increasing from approximately 18,000 residents in
1990 to an estimated 104,100 in 2013. Pearland's location, coupled with its expressed goals of long-term planned
growth, is propelling the City's rapid economic growth and development. Five major highways are accessible by
Pearland residents, and the City is only six miles from Hobby Airport. The area of the City of Pearland is a total of
72.68 square miles, 48.39 of which is in the City limits, and 24.29 in the Extra-Territorial Jurisdiction (ETJ).
The City of Pearland is a home-rule City operating under a Council-Manager form of government. Policy-making
and legislative authority are vested in a governing council (Council) consisting of the mayor and five other members.
The Mayor and each Council member are elected at-large, and the Mayor and all other Council members hold office
for a period of three years and until his/her successor is elected and qualified. Council members shall be limited to
two full consecutive terms of office and there is no limitation on the office of the Mayor. The City Manager is
appointed by Council and is responsible for implementation of Council policy, execution of the laws and all day-to-
day operations of the City.
A full range of municipal services is provided by the City of Pearland, including public safety (police, fire and
emergency medical services), animal control, solid waste, traffic operations, water and wastewater utilities, public
improvements, repair and maintenance of infrastructure, recreational and community activities, general
administrative services, a library through a cooperative effort of the City of Pearland and the County of Brazoria.
Pearland's location is one of its greatest assets HO I 'TO['
6111 ip
Part of t
Located approximately 20 minutes from downtown Houston and a�. "�
less than 15 minutes from the Texas Medical Center, Pearland ` r`
offers the lifestyle of a small town, but still provides easy access a8
to the City of Houston's theater district, museum district, the ax
Galleria and other venues. N •
Pearland is 15 minutes from NASA's Johnson Space Center, w O F 51x
providing a highly educated workforce. Beltway 8, Houston's me. . ,„,„d,
second loop, runs along Pearland's northern boundary. In
To addition, Pearland is located off State Highway 288, which is Po
surrounded by some of the most desirable undeveloped land
around Houston, as well as recently developed neighborhood and
shopping districts. '+ pEI
A
For air travel, Houston's Hobby Airport is less than 10 minutes T 'EJX A
from Pearland's northern City limits on State Highway 35.
7
I
FY 2013 ADOPTED BUDGET '
INFORMATION ON THE CITY OF PEARLAND '
I
l 1 / - I
POPULATION PUBLIC SCHOOL ENROLLMENT I
25,000 - ■
130,000
90,700 20,000- 21,269 20,931
80 000 20,056 I
60 000 15,000- _ ■
I
�coo 10,000-
20,000 5,000- III
0
2009 2010 2011 2012 2013 0 I
2009 2010 2011 2012 2013
f I
16
i 1 l
MAJOR EMPLOYERS UNEMPLOYMENT RATE ■
2,500
12.0 ■
2,000 10.0- ■
1,500 8.0 ■
6.0
1,000
4.0 .._.......
■
500
0 14E1 I i QQ_� 2.0 ■
L a o 0.0
g � m v S W c � rl a g. .�
Ft, �@ , E 2 . 0 N L ( z 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012
d 5 C3 8 m � E mcn
a- —._Peariand State —A—National
/ ` 1 ■
I:
SINGLE FAMILY PERMIT VALUATION ' SINGLE FAMILY BUILDING PERMITS \
($ In Millions)
$250 1,200-
I
1,000-
$200- ■
800-0 ■
$150
600-
$100I:
400
$50 200
I
SO . 0- —
\ 2009 2010 2011 2012 2013 J 2009 2010 2011 2012 2013
8
CITY OF PEARLAND, TX - AT A GLANCE
Date of Incorporation December 1959 Education
Pearland and Alvin Independent School Districts
Date of Present Charter Adopted Home Rule Includes Pearland students attending Pasadena ISD
Charter Feb. 6, 1971; Number of students 23,771
Revised 5/2/1998; Ratio of students to teachers 18.08
Revised 5/8/2010 Number of K-12 schools in Pearland 27
University of Houston/Clearlake-Pearland Campus
Form of Government Council - Manager
City Employees
Area Full-time 581
City limits 48.39 square miles Part-time 131
ETJ 24.29 square miles
Total area 72.68 square miles Police Protection
Number of stations 1
Population Number of Police Officers 146
Estimated 2013 104,100 Number of civilian employees 52
Average Per Capita Income $ 34,154 Calls for service 152,525
Average home value $177,882
Median Age 34.1 Fire Protection
Number of households Number of stations 6
Single family 31,222 Number of manned stations 24/7 3
Multi-family 6,361 Number of paid Firefighter personnel 50
Median household income $ 85,985 Number of volunteers 60
Average years of education 14.2 Number of fire hydrants 4,776
Racial composition (2010 US Census): Calls for service 2,826
White 48.8
Hispanic 20.5 Fire Marshal & Emergency Management Center
Black/African-American 16.1 Number of paid personnel 8
Asian 12.3
Other 2.3 Emergency Medical Services
Number of paid Paramedics& EMT's 62
Property Tax rate (FY 2012) Number of volunteers 3
General Operating $0.2151 Number of stations 4
Debt Service $0.4900 Calls for service 7,668
Total $0.7051 Number of transports 4,810
Bond Ratings Recreation
Fitch (GO &W/S Revenue) AA-&A+ Number of parks 13
S&P (GO) AA- Senior and Recreation Centers 3
Recycling Center 1
Major Employers Sports playfields 8
Pearland ISD Sports courts 18
Wal-Mart Swimming pools 3
City Government Library
Kemlon Locations 2
HEB Number of holdings 123,180
Davis-Lynch
Sam's Club Utilities
Bass Pro Shop Average daily water production 11,775,000 gallons
Home Depot Maximum daily water production 21,809,300 gallons
Packaging Service Co., Inc. Daily water treatment capacity 47,100,000 gallons
9
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MEMORANDUM
TO: MAYOR REID AND MEMBERS OF THE CITY COUNCIL
FROM: BILL EISEN, CITY MANAGER
DATE: OCTOBER 1, 2012
SUBJECT: ADOPTED OPERATING BUDGET FOR FY 2012-13
The Adopted Operating Budget for the 2012-13 fiscal year accompanies this
memorandum. The budget addresses goals set by the City Council and seeks to respond to
challenges that the City will face in the coming year.
Introduction
Two factors played major roles in the development of the budget, the improving Houston
area economy and the City's increasing population, which will include the annexation of
Brazoria MUD No. 4 on December 31, 2012.
The improving regional economy will result in substantially improved revenues in the
coming fiscal year. Improved economic conditions will be most noticeable in two major revenue
sources - sales tax and building permit revenue.
Sales tax revenue for the current year is up by 10.4% over FY 2010-11 levels, as of the end of
August. The Adopted Budget for 2012-13 includes a total increase in sales tax of 5.4% over the
projected revenues from this year. This increase assumes an overall increase in the dollar
value of sales and also incorporates additional revenue from two major new sales tax
producers, Sam's Club and Kelsey—Seybold.
Building Permit revenue is also projected to maintain the strong levels that have
developed during the current fiscal year. The 2011-12 Adopted Budget was based on an
estimated 744 single-family permits. Due to the strengthening regional economy during the
current year, housing starts are expected to slightly exceed 1,000. The Adopted Budget for
2012-13 anticipates 1,142 single family permits.
Another economic factor that will impact revenues is an increase in property values, due
to new construction. Values of existing residential properties have declined slightly over the
past few years and indications are that this trend will continue for the upcoming year. The
3519 LIBERTY DRIVE• PEARLAND,TEXAS 177581.-5416•281-652-1600 • www.ci.pearland.tx.us
Printed on Recycled Paper
impact of increased residential and commercial construction will more than offset home values
for existing properties for 2013.
Another significant factor that impacts the Adopted Budget is a 7.1% increase in
population. This increase in population results in increased services to meet the needs of the
new residents. This projected increase in population is a combination of two factors — newly
constructed homes and multifamily dwellings and the annexation of Brazoria MUD No. 4 on
December 31, 2012.
The budget incorporates an increase of 2 cents in the property tax rate. The entire
increase is related to debt service. Of the total adopted tax rate of 70.51 cents per hundred
dollars valuation, the operating tax rate remains at 21.51 cents per hundred dollars and the debt
service tax rate is 49 cents. With this increase, the overall tax rate will have increased by 5.25
cents since the 2007 bond election. Prior to the election, voters were informed that approval of
the bond propositions could result in a tax increase of 13 cents per hundred dollars of value.
Water and sewer rates are to remain at current rates for the fourth consecutive year.
Charges for various services and permits were reviewed as part of the budget process to
determine their competitiveness relative to other area cities. As a result, increases in several
charges and fees are included in this document.
Council Goals
In February of this year, the City Council conducted its annual goal-setting meeting for the
upcoming year. Several of those goals have budgetary implications and are addressed in this
document.
• Maintaining appropriate Street Crimes Unit staffing in the Police Department will be
made possible by the addition of six Police Officer positions (4 in October and 2 in April.)
These new personnel will also assist in addressing increased calls for service due in part
to the increase in population.
• During development of the budget, a Council workshop was held to update the Council
on area economic conditions and projections for the coming year. An economist for the
Greater Houston Partnership provided a briefing on these issues in April. The Five (5)
Year Forecast for all major operating funds and the Debt Service fund have been
updated to provide the best possible information on financial trends.
• Nine (9) projects (seven road segments and two trails) have been submitted to H-GAC
for possible state and or federal funding. If any, or all, of these projects are funded by
grants, city costs could be dramatically reduced over the next few years.
• Funding for the Westside Library with an anticipated opening in January 2013 is
included.
• Funding for staff and for incentives to recruit new business to the City continues to be
provided in the Pearland Economic Development Corporation's budget. Three
businesses that were recruited and provided incentives by PEDC will open during the
2012-13 fiscal year. Kelsey Seybold, Merit Medical Systems, and Ref-Chem will add
approximately 1,000 new jobs to the City employment base when all three facilities are
opened.
11
Adopted Budget Reductions and Revenue Increases
The staff has continued to evaluate the budget to determine ways to reduce current
expenditures. Over the past 3 years, a total of $4.4 million in General Fund budget reductions
have been implemented. The Adopted Budget includes another $330,227 in reductions. Major
reductions include eliminating the audio services ($3,276) used to make audio recordings
available on the web site. This system has been replaced with the video recording system.
Other reductions include:
• Change in funding formula for the Westside Library that results in the County paying all
personnel costs ($32,678).
• Change EMS Billing Contractor. A bid process has been conducted, and a savings of
$141,967 is projected.
• Existing fees for services and programs have been reviewed and a number of changes
to fee structures are anticipated to recover more of the costs of the services and to more
closely reflect the fees charged by neighboring communities. These fee increases
include the following:
o Increase building permit fees to more closely reflect those in surrounding
communities ($188,501).
o Increase permit fees for health permits charged to food service establishments
($68,575)to help recover costs for two additional health code inspectors.
o Increase fees for zoning applications for tracts other than small residential properties
($20,000).
o Institute fees for third and fourth call-backs for fire inspections ($32,500).
o Increase or institute various fees at the Recreation Center/Natatorium for Learn-To-
Swim Classes, score-board sponsorships, initiation fee for memberships, and the
addition of new fee-based programs. Total revenue from the new and increased
fees and programs is projected to be $71,970.
o Increase in outdoor pool admissions, rentals, pool passes, Learn-To-Swim Classes,
concession fees, and rentals ($35,385).
Other Major Issues
The budget includes the addition of 12 new personnel, ten in the General Fund and two in
the Water and Sewer Fund. These Include:
• Six new Police Officers (four in October and two in April) due to the increase in
population and in call volume ($518,177, including vehicle cost).
• Addition of a new jailer position in the Police Department due to increased number of
inmates and the need to provide a safe environment for both prisoner and jail personnel.
The addition of this position will allow for a reduction in overtime cost for existing
personnel (net cost of$33,326).
iii
• Addition of a Records Clerk in the Police Department to accommodate an increase in the
number of cases, incoming phone calls, and alarm notices handled by this unit.
($37,974).
• Addition of two Code Enforcement/Health Officers: The City has approximately 400
business establishments that have some form of food service. Currently, there is only
one person doing inspections of these facilities. Due to an increase in the number of
establishments, one person cannot complete the two inspections per year required by
the City Ordinance. The cost of these new positions and vehicles ($144,504) will be
partially offset by an increase in permit fees charged to food establishments.
• In addition, the General Fund Budget includes conversion of a part-time position in
Community Development to a full-time position. ($24,734) The additional position is
added due to increased activity in the department. Also, one part-time position in
Municipal Court is added due to increases in both the number of charges filed and the
number of trials requested ($12,747).
The Water and Sewer Fund Budget includes funding for two new positions:
• The Water and Sewer Maintenance Division includes a new Maintenance Worker
position, which will allow for greater capabilities for Vactor operation and for the unit that
televises sewer liners ($39,246).
• A GPS Field Technician is also added. This position will allow increased ability to gather
data points for maintenance of GIS layers ($64,323, including new vehicle).
The budget also includes a 3% increase in the Police Pay Plan and an average 3% pay for
performance increase for all civilian personnel. Police Civil Service employees will
automatically receive the 3% increase on October 1. In addition, Civil Service employees who
have not reached the top of their pay range will also receive a 3% step increase on their
anniversary dates. Civilian personnel will receive an increase on October 1. The percent
increase for each civilian employee will vary based upon performance evaluations.
This document includes a number of summaries intended to make it easier for readers to
understand. These include:
• Overviews of each Fund are provided at the beginning of each fund's budget.
• An overview of Property Tax Collection begins on page 67.
• A Highlight section which describes major changes in expenditures, revenues, and
staffing in the largest funds begin on page 37.
• Lists of funded supplemental and capital requests begin on page 434.
• A list of unfunded requests begins on page 440.
iv
General Fund
Revenues
Total General Fund Revenues are projected to be $56,387,521, an increase of 10.2%
over the 2011-12 Amended Budget. The increase in revenue is attributable to a number of
factors including improving economic conditions and increase in population and resulting
expanded economic activity. Changes in major categories of revenues from the 2011-12
Amended Budget include:
• An increase to the General Fund in current Property taxes of $231,138. Although the
operating tax rate will remain the same, a relatively small increase to the General Fund
is anticipated due to new construction.
• An increase in Sales Tax Revenue of $1,501,123. This increase is due to several
factors; increases in the number of sales due to the improving economy, additional sales
outlets (such as Sam's Club), and, although it was relatively low for the past year, an
increase in the price of goods subject to the sales tax.
• An increase in Franchise Fees of $654,996 due primarily to the increase in population
and housing units and new business in the City.
• An increase in the Licenses and Permits category which is primarily made up of building
permit related fees of $828,690. This revenue increase is due to substantially higher
single-family construction activity that began to materialize during the current fiscal year.
• An increase in Ambulance Fees revenue of $338,000 resulting from an increase in the
number of calls for service.
• An increase in TIRZ Administration Fees of $489,703 due to an increase in total tax levy
in TIRZ No. 2 (Shadow Creek Ranch).
Expenditures
Operating Expenditures of $56,829,532 are an increase of 10.8% over the 2011-12
Amended Budget. A number of factors contribute to this increase. A detailed description can
be found immediately following the General Fund Summary page. Some of the major factors
include an emphasis on Public Safety, pay adjustments to reward performance and retain
employees, new personnel previously discussed, increased cost for medical insurance, the
opening of the Westside Library, and the annexation of MUD No. 4.
The emphasis on public safety includes funding for new personnel in the Police
Department, replacement of major equipment for Fire and EMS, and expanded emergency
dispatch capability for the three departments.
The eight new personnel in Police will provide additional patrol capability, addition of a
motorcycle officer to respond to neighborhood traffic concerns, the ability to serve a newly
annexed area, and expanded staffing of the Jail and Records Divisions.
The Police Budget also includes funding for shift differential pay for those employees
who work the night shift. It is becoming more common for employers to provide additional
v
compensation to the persons who work these shifts. The Budget proposes an additional one
dollar per hour for persons in Patrol, Jail, Records and Communications (Dispatch) Divisions
that work this shift. The total cost of this shift differential pay for the year is $173,016.
As call volumes increase in Police, Fire, and EMS, the need for additional dispatch
personnel has also arisen. The Chiefs of the three public safety departments have evaluated
options to increase dispatch capabilities and have concluded that the most cost beneficial
method is to contract for dispatch services for Fire and EMS. This will eliminate the need to add
new personnel and will provide an opportunity for the Fire and EMS Departments to contract
with an entity that specializes in Fire and EMS calls. The Police Department dispatchers will
then be able to specialize in Police calls.
The Fire Department Budget will replace two major pieces of apparatus due to age and
reduced reliability of the existing equipment. The apparatus to be replaced includes a ladder
truck that is over 10 years old and that has reliability problems ($790,000) and a 20-year old
pumper($560,000.) Both of these units will be financed through a lease purchase program.
The Fire Budget also includes creation of a Driver/Operator classification with one
person, per shift, per station, holding the new title. This classification is very common in Fire
Departments and acknowledges the additional responsibility and knowledge of persons who
perform this function. Existing positions will be reclassified to this new job title. No new
positions will be created ($69,054).
The EMS Budget includes replacement of one ambulance and the remounting of a
second unit. Both units being replaced have in excess of 120,000 miles and will not be reliable
for another full year of operations ($220,664).
The Health Insurance Fund experienced an increase in large claims during the current
year. As a result reserves for claims were depleted, making it necessary to increase health
insurance premiums by 11% and transfer money from the General Fund, Water and Sewer
Fund, and PEDC to replenish reserves. The General Fund share of health insurance premium
increases is $446,384.
The budget includes funding for the Westside Library with a projected opening date in
January 2013. Operating costs for the partial year are estimated to be $117,288.
Over the past two years, the acreage maintained by the Parks Maintenance division has
increased by 38%. The budget includes $116,000 for contract maintenance of Pearland
Parkway and Dixie Farm Road. Contracting out the maintenance of these areas will allow for
the transfer of two existing personnel to the Parks Maintenance crew so that we can more
proactively maintain parks. The budget also includes $81,577 in the General Fund and
$187,923 in the Parks Development fund to repair and replace equipment and facilities in
various parks.
Another significant project included in the budget is the first year of a two-year program
to update the Comprehensive Plan. The current plan was adopted in 1999, with minor
amendments in 2004 and 2009. In 2010, minor updates were made to the Land Use Map. The
budget includes $100,000 for the first year of the two-year process. Updating the plan has been
identified as a major priority by the Planning and Zoning Commission.
vi
The budget also includes $470,060 to replace data and phone systems in City Hall, the
Service Center, Parks Maintenance, and Fire Marshal buildings. The existing system is 13
years old and has been discontinued by the manufacturer. As a result, parts are no longer
produced for the system and a system failure could result in an extended system outage
($470,060 to be funded through lease purchase).
Continuation of the repair program for both sidewalks and streets is included in the
budget. Sidewalk replacement and point repairs are funded in the amount of $437,000. The
asphalt street resurfacing program, which is done in partnership with Brazoria County, is funded
for $600,000. A list of streets to be accomplished during the year can be found in the General
Fund Highlights section of this budget document.
Due to the strengthening of the economy during the current fiscal year and the strong
fund balance carried into the current fiscal year, General Fund balance at the end of the current
fiscal year, is projected to exceed the amount required by City Policy by $6.3 million. The
budget proposes to utilize $2.19 million of this fund balance for non-recurring capital
expenditures. Use of these funds will still leave a fund balance at the end of the fiscal year
2012-13 that is $3.4 million in excess of the amount required to meet policy.
Water and Sewer Fund
Revenues
Revenue from Water and Sewer usage fees is projected to increase by 5.6% over the
current year. The projected increase is due to an increase in number of customers. The
number of customers will increase due to new construction and the December 31 annexation of
MUD No. 4 with its 1,403 connections.
No change in water and sewer rates will be required to meet either bond converge
requirements or cash reserve policy levels.
Expenses
The budget includes funding of $113,236 for 3% average merit salary increases, and
also includes the two new personnel previously mentioned in this memorandum.
The budget includes the continued use of cash on hand to make capital improvements
and capital purchases. The system's cash position is the result of the bond covenant
requirement to generate net revenues equal to 1.4 times the average annual debt service of the
Water and Sewer Fund. Cash on hand will be utilized for a number of purchases including the
following:
• Replacement of sand filters at the Northwest Wastewater Treatment Plant ($150,000).
• Sandblasting and painting of ten water plants ($67,200).
• Purchases of auto flushers to be installed on dead-end water lines. These units
periodically flush these lines to ensure improve water quality for customers served by the
lines ($68,350).
• An articulating loader for use by the Water and Sewer Construction crew ($114,553).
vii
• Purchase of a jetting unit for use by the Distribution and Collection Crew ($42,700).
• Replacement of vehicles that have reached the end of their useful, cost effective lives.
The budget will result in a projected bond coverage factor of 1.57, well in excess of the
required 1.4. Cash reserves of 30% of operating revenues are projected, which exceeds the
policy level of 25%.
General Obligation Debt Service Fund
Revenues ►
A two-cent increase in the debt service tax rate (and the total tax rate) is included. This
increase, along with a planned use of reserve funds, will be required to meet debt service
requirements. Use of reserves will still leave the funds with reserves in excess of the amount
required by policy.
Expenditures
Expenditures in this fund include payment of debt obligations, rebates to in-City MUD's
and lease purchase payments. A General Obligation Bond sale in the amount of$10.5 million is
anticipated during the 2012-2013 fiscal year.
Pearland Economic Development Corporation
Increased revenue from sales tax will match the percentage increase reflected in the
General Fund. Expenditures include $2,152,000 for incentives to business to locate in the City.
This incentive amount reflects obligations that already exist as well as funding for new business
opportunities that may come to light during the fiscal year.
Conclusion
I would like to express my appreciation to all members of the City staff who contributed
to the development of the budget and this document. I especially wish to thank Finance
Director Claire Bogard, Budget Officer Bobby Pennington, and all members of the budget staff
for their efforts.
Respectfully submitted,
Bill Eisen
City Manager
viii
CITY OF PEARLAND, TEXAS
CITY COUNCIL
STRATEGIC PRIORITIES FOR FISCAL YEAR 2012-2013
AND BUDGET IMPLICATIONS
Public Safety
A. Continue to implement Crime Prevention Initiatives.
B. Continue to implement a Proactive Public Communications Plan-Crime Data.
C. Maintain appropriate staffing levels for Street Crime Units.
$614,129 budgeted for six new Officers, four as of 10/1/12 and two as of 4/1/13, one Jailer
and one Records Clerk. $173,016 is budgeted for shift-differential pay for Officers, Jailers,
Dispatchers and Records Clerks working nights and split-shift.
II. Finance
A. Maintain Sound Financial Policies.
B. Maintain Financial Transparencies
1. Continue to communicate through regular"State of Finances Snapshot"
2. Continue to implement proactive ways to share information with the citizens.
C. Continue effective approach to budget preparation including a series of pre-budget workshops
presenting comparison data from internal and external sources to understand impact of trends on
revenue sources.
D. Take strategic approach to issuance of debt. Include impact of debt ratio as part of each
consideration—clarify whether consideration is from funded or new money.
The budget maintains a debt service fund balance that actually exceeds policy by 10%,
with debt per capita at$2,848 and 4.4%debt to assessed value.
E. Maintain quality content of fiscal information in executive summaries for council agenda items.
F. Continue to identify and plan for"worst case scenarios" in financial forecasting.
G. Continue to explore opportunities to contract services.
$116,000 budgeted for medians and right-of-ways maintenance for two large areas added during
FY12. $160,000 budgeted for EMS/FIRE emergency dispatch services, $67,564 for custodial
services at the Recreation Center/Natatorium, and$38,820 for contracted dog kennel cleaning at
Animal Control.
III. Transportation
A. Continue to efficiently execute current plan.
$1,037,000 budgeted for street and sidewalk improvements to improve mobility.
B. Continue to build relationships with all stakeholders and actively lobby elected officials/TxDOT to
ensure Pearland's priority transportation interests/needs are met.
Funding for contracting with Connect Transit is included. Consulting services of a Washington
DC firm are funded at $15,050 in FY13 to assist the city in understanding and affecting Federal
legislation on drainage, transportation and policy.
C. Continue discussion on FM 1128.
D. Staff will continue to take a proactive role in sub regional plan.
Funds in the amount of$44,827 were carried over from FY11.
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IV. Westside Library
I
A. Continue to pursue City/County Development of Facility.
$117,288 funded for the opening of the West Side Library facility anticipated January 2013.
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V. Capital Improvements
.
A. Continue to determine priorities through the budget process; emphasize Operations and Maintenance
impact of projects on budget.
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VI. Land Use/Annexation Plans •
A. Develop a 3-5 year plan — include comprehensive on-going costs/funding sources and possible
alternate uses.
$100,000 budgeted to fund the first of a two-year update to the Comprehensive Plan. '
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B. Continue public information process with focus on two-way communication.
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VII. Economic Development
A. Continue to look for economic opportunities to remain in pursuit of goals.
$385,530 for a Destination Marketing Contract with the Convention and Visitors Bureau is
budgeted in the Hotel/Motel Fund. The Economic Development Fund includes $3,148,493 for '
development of Business Center Drive as well as$2,152,000 for economic incentives.
VIII. Regional Detention .
A. Continue to work towards implementation of Cullen/FM 518 Regional Pond. '
$614,000 budgeted in Capital Improvement Projects Fund.
IX. Parks and Recreation '
I
A. Develop Strategy examining all options to move towards break-even status on the Recreation
Center/Natatorium. I
Budget includes$1,135,583 for memberships and programs at the Recreation Center/Natatorium.
Revenue enhancements of$71,970 were budgeted.
X. Animal Control
A. Develop Plan to reduce euthanasia rate.
XI. Other
A. Develop Plan to promote effective use of social media. '
Continued funding of televised Council meetings. $65,700 budgeted in the PEG Fund to upgrade
equipment for the Municipal Channel.
B. Establish an ethics policy for Council, Boards and staff.
C. Explore the value of establishing a Youth in Action Committee. I
D. Develop Strategic Plan for HOT taxes. '
1. Address the use of the entire fund for the best use of the whole community.
2. Conduct HOT taxes 101 Workshop.
a. Explore Venue '
b. Explore advisory committee
c. Protocol for allocation of dollars to meet requirements
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E. Conduct workshop to review long-term strategy for water supply.
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FY 2013 BUDGET
READER'S GUIDE TO THE BUDGET
The Fiscal Year 2012-2013 budget document has been prepared and presented in an effort to comply with the
guidelines and recommendations of the Government Finance Officers Association of the United States and Canada
(GFOA) Distinguished Budget Presentation Awards Program. In order to be considered for the budget award, the
following four areas must be included in the budget presentation: (1) the budget as a policy document, (2) the
budget as a financial plan, (3) the budget as an operations guide, and (4) the budget as a communications device. A
brief explanation of these criteria is presented below.
The budget as a policy document. This involves including a statement (or statements) of budgetary policies, goals
and objectives for the year and also an explanation of the budgeting process to the reader. Goals and objectives are
an integral part of this document, which we believe satisfy this requirement.
The budget as a financial plan. This criterion involves including an explanation of the financial structure and
operations of the City. The City's major revenue sources and fund structures are defined and amplified. The budget
contains an all-inclusive financial plan for all funds and resources of the City, and also includes a five-year financial
forecast. Included are projections of financial condition at the end of the fiscal year, projections of financial activity,
and historical comparisons. The budget also presents a consolidated picture of all operations and financing activities
in a condensed format. An explanation of the budgetary accounting basis (cash basis, modified accrual basis, or
other acceptable method) was employed in the development of the budget. The budget summary section, as well as
the various fund and department summaries, satisfies this requirement.
The budget as an operations guide. This criterion involves explaining the relationship between organizational
units (departments) and programs. An organizational chart, description of the departmental organizational structure
with staffing levels, and historical comparisons of staffing levels are therefore included. Explanations of how capital-
spending decisions will affect operations are offered. These issues are addressed throughout the document.
The budget as a communications device. The budget document is available to the public at the City Secretary's
Office in City Hall and at the Pearland Branch Library, as well as on the City's website. We also provide summary
information suitable for use by interested citizens and/or the media. As much as possible we have avoided the use
of complex technical language and terminology. Efforts are made to explain the basic units of the budget, including
funds, departments or activities, and disclosing sources of revenues and explanations of revenue estimates and
assumptions. This information is contained in the transmittal letter and budget summary sections.
In summary, each of the above four criteria is recognized by the GFOA as an integral part of any budget document
in order to convey to the reader the goals and objectives the City will address during the year, and how those goals
and objectives will be met and measured. We have attempted to present these goals and objectives to the reader in
such a manner that any reader, regardless of the reader's financial background or knowledge, will be able to gain a
basic understanding of them.
Organization of the Budget Document
Introduction Section includes the Table of Contents, a List of Principal City Officials, the City's Organization Chart,
an Introduction to the City, and City Demographics and Statistics.
Transmittal Letter Section includes the City Manager's budget message to City Council.
Overview Section includes City Council Goals, the Reader's Guide to the Budget, and the fiscal year 2013 Budget
Calendar.
Comprehensive Financial Management Policies includes statements assembling all of the City's financial policies
into one document. These statements are the tools used to ensure that the City is financially able to meet its current
and future service needs. The individual statements contained within serve as guidelines for both the financial
planning and internal financial management of the City.
Highlights includes descriptions and financial and staffing impact of new programs, services and buildings, as well
as significant changes to existing programs, revenue enhancements, and major reductions.
13
Trends & Financial Summaries Section includes General and Water & Sewer Funds revenue and expenditure '
trends, as well as summaries for All Funds-Revenues and Expenditures, Summary All Funds-Fund Balance and .
Cash Equivalents, individual analysis of Fund Balance and Cash Equivalents of Special Revenue, Governmental
Capital Projects, Proprietary and Component Units. '
Property Tax Section includes an overview of the City's property taxes, levy and collections for fiscal year 2013.
The effective tax rate calculation as required by State law is also included. Historical Assessed Valuation, Taxes '
Levied and Taxes Collected, along with Tax Rate Distribution and Principal Taxpayers information are in this •
section.
Debt Service Fund Section includes an overview of the General Obligation Debt Service Fund. Revenue and
expenditure summaries are followed by revenue and expenditure detail. Governmental and General Debt
Schedules are included, with a government debt to maturity graph. •
General Fund Section includes an overview comprised of revenue, expenditure and fund balance information. A '
revenue detail report is provided, followed by an expenditure summary for all general fund departments by function.
An expenditure and staffing summary by department precedes each functional area followed by a department
overview with key budget items, department expenditure and staffing summary, mission statement, organization '
chart, goals, accomplishments and objectives, and performance measures.
Enterprise Fund Section includes an overview of the Water & Sewer Fund that includes a revenue and expense '
summary and beginning and ending cash equivalents. A report on revenue detail and an expense and staffing •
summary by department is followed by the departmental budgets. An expense and staffing summary by department
precedes each functional area followed by a department overview with key budget items, department expense and '
staffing summary, mission statement, organization chart, goals, accomplishments and objectives, and performance •
measures.
Capital Project Funds Section includes a brief description of the Capital Projects with revenue totals and
expenditure detail by project. Also included is the impact of capital projects on operations.
Special Revenue Funds Section includes information on the Special Revenue Funds. Each fund includes
operating revenues and expenditures, with beginning and ending fund balances. Revenue detail is included along
with associated graphs.
Internal Service Fund Section includes an overview describing the each Internal Service Fund. The revenue and '
expenditure detail for the funds are also included.
P.E.D.C. Section includes a description of Component Units, and an overview of the Pearland Economic
Development Corporation (P.E.D.C.), a mission statement, organization chart, goals, objectives and performance •
and activities measures, followed by an expenditure and staffing summary by department that includes key items in
the budget or new positions and departmental staffing chart, an operating revenue and expenditure summary, with
beginning and ending fund balances, and detail revenue report, with debt to maturity schedules and graph.
Five-Year Forecast includes the financial forecast for the City of Pearland over a five-year timeframe, and is a
comprehensive, integrated forecast of the City's Debt Service (DS) Fund, General (GF) Fund, Water and Sewer
(W&S) Fund, and Pearland Economic Development Corporation (PEDC).
Appendix Section includes new personnel funded, staffing chart and graphs, the General Fund and Water& Sewer
Fund supplemental and capital requests funded and not funded, supplemental and capital requests funded from '
other funding sources. The General City and Police, Fire and EMS Pay Plans, and the City's charter and adopted
budget and tax ordinances are also included.
Glossary Section includes the glossary and acronyms. I
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Fund Structure
The City accounts for revenues and expenditures based on the Fund, an accounting system used by nonprofit
organizations and agencies, particularly governments. Because there is no profit motive, accountability is measured
instead of profitability. The main purpose of the Fund system is stewardship of financial resources to ensure funds
are received and expended in compliance with legal requirements. Funds are established to ensure accountability
and expenditure for designated purposes. Revenues must be raised and expended in accordance with special
regulations and restrictions. The budget is adopted and recorded in the accounts of the related fund.
(Total Budget
All Funds
/General Fund Enterprise Special /Debt Service (I-ntema!Servicd CCapita!Projec Component-\
Fund Revenue Funds Fund Funds Funds Units
\ /
I
Water' &Sewer` Soli' d Waste ` (Hotel/Motel� I Parks- (Property/Liabii" I PEDC
Fund Fund Tax Development, ity Insurance
- Donations,&
Tree Trust
Funds
/ \ / \ / J \ / \ J
Grants- " " Municipal ( Employee " 1 TIRZ
CDBG&Other Court,Court Medical
Grants Technology,& Insurance
Juvenile Mgt.
Funds
\ / \ J
Police—State (Traffic Impact, tDevelopment
Seizure Fund& Fund Authority
Federal Police
Fund
J
• Regional 1 (Sidewalk Fund
Detention Fund
\ J \ /
U of H Fund" ( Municipal
Channel
- (Public Educ.
&Gov't)Fund
15
"
BUDGET OBJECTIVES AND PHILOSOPHY "
BUDGET OBJECTIVES
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The FY 2013 budget has been prepared in an effort to clearly communicate to the citizens and staff of the City the •
overall policies and goals of the City Council and City Management and who we are and what we do, thereby
enabling the reader to gain valuable information about the City without requiring detailed accounting or budgetary "
knowledge. The budget document includes descriptions of various activities and programs (departments) of the City, .
and comparative performance indicators for each program or activity, where available.
BUDGET PHILOSOPHY
Budget philosophy varies from organization to organization, depending upon the local needs and concerns of the '
citizens. Other factors also affect budget philosophy, such as the state of the local economy, the needs of the I
organization, the demands of the public for increased services, unfunded mandates and requirements of federal and
state regulatory agencies. The budget prepared by the City takes a conservative perspective with regard to both '
revenues and expenditures. Although historical comparison and trends are very useful, current data and trends will I
sometimes take precedence over prior year trends. This means budgeting from a "conservative" perspective in that
revenues are often anticipated either at or slightly above prior levels, unless there are other known factors that will '
significantly affect anticipated revenues. In addition, expenditures are also estimated conservatively (i.e., •
allowances are projected regarding cost increases or unanticipated expenditures unless there are unknown factors
such as annexation of ETJ into the City). As a result, over the years this method has resulted in substantial ■
increases in actual fund reserves when compared to budgeted or projected fund reserves. The City continues to
use this method of budgeting rather than use unreasonable projections, which could have an adverse impact on the
City's reserves. I
BASIS OF BUDGETING AND ACCOUNTING
The financial information presented in the FY 2013 budget is similar to information presented in previous budget I
documents. The accounting and financial treatment that applies to a fund is determined by its measurement focus.
All governmental funds are accounted for using a current financial resources measurement focus.
BASIS OF BUDGETING
GOVERNMENTAL FUNDS .
The governmental fund types use the modified accrual basis of accounting. Under the modified accrual basis of
accounting, revenues are budgeted when they are measurable and available and expenditures are budgeted in the
period in which the liability is incurred, which is in accordance with Generally Accepted Accounting Principles.
"Measurable" means the amount of the transaction can be determined and "available" means the collectible period. '
The City considers the majority of its major revenues as available when collected. Expenditures are recorded when I
the related fund liability is incurred. Principal and interest on general long-term debt are recorded as liabilities when
due. '
Those revenues susceptible to accrual under the modified accrual method are property taxes and other taxes,
intergovernmental revenue, and interest revenue. Licenses and permits, including fines and forfeitures revenues, I
are not susceptible to accrual because generally they are not measurable until received in cash. I
The fund balance approach of governmental funds or working capital approach can be identified as current assets .
less current liabilities. Governmental funds budget capital outlays as expenditures, but do not budget for non-cash
expenditures such as accruals for sick and vacation liabilities and depreciation.
PROPRIETARY and INTERNAL SERVICE FUNDS
I
The Water and Sewer Enterprise Fund, Solid Waste Fund, and Property Insurance Fund are budgeted using a flow .
of economic resources, which is similar to the accrual basis of accounting, with exceptions listed below. Available
balances are determined using the cash equivalent approach: cash + investments + accounts receivable + prepaid '
expenses—accounts payable = cash equivalent available. .
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• Revenues are budgeted in the period they are earned and measurable,
• Expenses are budgeted in the period in which the liability was incurred,
• Depreciation of assets is not budgeted,
• Capital outlay is budgeted as an expense in the year purchased,
• Principal payments are budgeted as an expense rather than a reduction to the liability,
• Proceeds from bond sales are budgeted as revenue,
• Transfer of bond proceeds to the Capital Projects Fund is budgeted as an expense.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All
governmental and fiduciary funds are accounted for using the modified accrual basis. Revenues are recognized in
the accounting period when they are measurable and available. Revenues subject to accrual include interest
income and charges for services. Expenditures are recognized in the accounting period in which the liability is
incurred, if measurable. Capital outlays are recorded as additions to fixed assets at fiscal year-end and the cost of
those assets are depreciated over their estimated useful lives for the government-wide financial statements.
All proprietary funds are accounted for on an accrual basis. Revenues are recognized in the period in which they
are earned and become measurable, and expenses in the period in which they are incurred and measurable.
Proprietary funds also record depreciation and amortization. Payment of principal is recorded as a reduction to the
long-term liability.
GOVERNMENT-WIDE FINANCIAL STATEMENTS (GASB 34)
The City of Pearland fully implemented government-wide financial statements with the year ended September 30,
2007. The government-wide statements present information about the City in a manner similar to those used by
private sector companies. These statements include all assets and liabilities on an accrual basis of accounting,
which is similar to the basis of accounting used by most private sector entities. The City has realized no impact to
the annual budget based on the new reporting model.
BUDGET PROCEDURES
The budget process begins with the distribution of budget instructions to the department heads. Each department
receives worksheets for its respective operations, personnel requirements, and capital outlay. The budget
worksheets for the departmental operations contain: 2-prior year actuals, current year original budget, current year
amended budget, current year actuals to date, current year projected expenditures, next fiscal year base budget,
next fiscal year supplemental request, next year total request and % change. This financial information is to be
used by the department heads as a guide to complete the proposed budget. It is assumed that the prior year's
financial needs are a good indicator of future base financial needs and the budget is projected on this basis.
Using the budget worksheets, each department head projects the financial needs of their department. Supplemental
requests for capital, annexation, growth and development or other items that don't fit within normal operating
budgets are requested and justified separately. Upon completion of the proposed budget, each department head
then meets with the City Manager and Director of Finance to review their budget. During this meeting, the budget is
refined and adjustments made.
The budget office prepares the revenue budget, with review by appropriate departments, Director of Finance and
City Manager. Property tax revenue is budgeted using data provided in the preliminary or certified tax rolls received
from the Brazoria, Fort Bend and Harris County Appraisal Districts. All other revenues are budgeted with the use of
comparative financial information provided by the prior year's actual revenue, current year estimated revenue, and
known factors that may affect receipt of revenue.
The City Manager and Director of Finance then submit a balanced budget of expenditures and revenues to the City
Council for review through a series of budget workshop sessions.
17
I
The following procedures are followed for formal adoption of the budget: '
I
1. The City Manager submits to the City Council a proposed operating budget for the fiscal year
commencing the following October 1, which must be adopted by the last regularly scheduled '
Council meeting of September. The operating budget includes proposed expenditures and the .
means of financing them.
2. Public notices and hearings are conducted pursuant to state law.
3. The budget is legally enacted through passage of an ordinance. ■
4. The legal level of control is the total approved budget for each fund.
5. All funds are included in the budget development process and submitted to the Council for adoption I
each year and are monitored by department administrators and budget analysts during the year.
These funds include the General Fund, Capital Improvement Fund(s), Special Revenue Funds, ■
Debt Service Funds, Water and Sewer Fund, Solid Waste Fund, Internal Revenue Service Funds,
and Economic Development Corporation Fund. '
I
6. Operating fund appropriations lapse at year-end.
I
7. See the Pearland City Charter, Article 8, in the Appendix section for further budget procedures and I
rules for the adoption of the budget.
PROCEDURE TO AMENDING THE BUDGET
EMERGENCY APPROPRIATIONS:
I
At any time in any fiscal year, the Council may make emergency appropriations to meet a pressing need for public
expenditure, for other than regular or recurring requirements, to protect the public health, safety or welfare. Such ■
appropriations shall be by ordinance adopted by the majority vote of the Council members at one special or regular •
meeting.
TRANSFER OF APPROPRIATIONS: '
I
At any time during the fiscal year, the City Manager may approve an amendment to the budget that transfers part or
all of any unencumbered appropriation balance among programs within a department, division, or office, upon
written request by department heads. The City Council must approve any budget amendments that increase the '
appropriation for any fund. .
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BUDGET CALENDAR for FY 2012-2013
Distribution of Budget packets to Directors/Department Heads
by Finance. March 6
Budget Training Workshop March 7
Budget requests submitted to Finance Department with all
supporting documents April 13
Preliminary revenue estimates issued by Finance for current
and next fiscal year April 30
Discussion of Budget Requests with Departments May 29—June 6
Finalize preliminary income statements for General Fund and Debt Service Fund.
Review with Management week of June 11
Update Water/Sewer Rate Model week of June 25
Complete and update Final Payroll information June 15
Review funding requests, impact on funds, pare down list. June 15-June 20
Review all funds and totals with City Manager June 19 -July 2
Final adjustments made and budget submitted to City Manager July 5
Finalize budget, write Transmittal Letter, Budget packets prepared,
agenda and PowerPoint prepared July 6 -July 30
City Manager's recommended budget filed with the City Council July 30
City Council Budget Workshop#1 August 6
City Council Budget Workshop#2; including CIP August 13
City Council Budget Workshop#3 August 20
a. Public Hearings on Budget and Order publication
(Charter Requirement)
b. Public Hearings on Tax Rate, if required, and dates on which
the tax rate will be voted upon
Mission/Goals/Performance Measures due August 13
Send Notice of Effective Tax Rate to paper August 14
Budget Public Notice sent to paper. August 21
Send to Pearland Reporter News the"Notice of Public Hearing on Tax Increase"
for publication; put on City's website and Municipal Channel August 21
City Council Budget Workshop#4 August 27
19
■
BUDGET CALENDAR for FY 2012-2013 (continued)
City Council Budget Workshop#5 September 4
■
First Public Hearing on the Budget and Tax Rate September 4
■
Second Public Hearing on the Budget and Tax Rate September 10 ■
Send "Notice of Tax Revenue Increase" to Pearland Reporter News '
for publication; put on City's website and Municipal Channel September 11 .
First reading of ordinance to adopt the 2012 tax rate** ■
First reading of ordinance to adopt a revised current year budget and
FY2013 budget September 17
Second and final reading of ordinance to adopt the 2012 tax rate •
Second and final reading of ordinance to amend current year budget
■
Second and final reading of ordinance to adopt FY2013 budget September 24
Adoption of Capital Improvement Program (CIP) September 24 [
*The meeting to vote on the tax rate must take place no less than three days and no more than fourteen '
days after the second public hearing.
The City of Pearland Charter requires that the City's annual budget must be adopted by the last regularly '
scheduled Council meeting in September.
411111
4111
20
CITY OF PEARLAND, TEXAS
COMPREHENSIVE FINANCIAL MANAGEMENT POLICY STATEMENTS
ADOPTED
SEPTEMBER 2011
21
I
Comprehensive Financial Management Policy Statements '
Purpose '
The Comprehensive Financial Management Policy Statements assembles all of the City's financial policies into one
document. These statements are the tools used to ensure that the City is financially able to meet its current and
future service needs. The individual statements contained herein serve as guidelines for both the financial planning '
and internal financial management of the City.
Municipal resources must be wisely used to ensure adequate funding for the services, public facilities, and
infrastructure necessary to meet immediate and long-term needs. These policy statements safeguard the fiscal •
stability required to achieve the City's objectives and ensure long-term financial health.
Objectives
A. To guide City Council and management policy decisions that have significant fiscal impact.
B. To employ balanced revenue policies that provides adequate funding for services and service levels.
C. To maintain appropriate financial capacity for present and future needs.
D. To maintain sufficient reserves so as to maintain service levels during periods of economic downturn.
E. To promote sound financial management by providing accurate and timely information on the City's financial
condition.
F. To protect the City's credit rating and provide for adequate resources to meet the provisions of the City's •
debt obligations on all municipal debt.
G. To ensure the legal use of financial resources through an effective system of internal controls.
H. To promote cooperation and coordination with other governments and the private sector in financing and
delivery of services.
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I.
ACCOUNTING, AUDITING, AND FINANCIAL REPORTING
Maintain accounting practices that conform to generally accepted accounting principles and comply with prevailing
federal, state, and local statutes and regulations. Provide for, prepare and present regular reports that analyze and
evaluate the City's financial performance and economic condition.
A. Accounting Practices and Principles
The City will maintain accounting practices that conform to generally accepted accounting principles (GAAP) as
set forth by the Governmental Accounting Standards Board (GASB), the authoritative standard setting body for
units of local government. All City financial documents, except monthly interim financial reports, including
official statements accompanying debt issues, Comprehensive Annual Financial Reports and continuing
disclosures statements will meet these standards. Monthly interim financial reports are on a cash basis and will
be reported as budgeted. At year-end, the general ledger and financials will be converted to GAAP and GASB.
B. Financial and Management Reporting
1. Interim Financial Reports will be provided monthly to management and City Council that explain key
economic and fiscal developments and note significant deviations from the budget. These reports will be
distributed monthly by the end of each month for the prior month.
2. Quarterly, departments will report on program measures and indicators as compared to target and last year
to Finance. A quarterly report will be submitted to the City Manager, highlighting significant variations.
3. As an additional independent confirmation of the quality of the City's financial reporting, the City will
annually seek to obtain the Government Finance Officers Association Certificate of Achievement for
Excellence in Financial Reporting.
C. Annual Audit
1. Pursuant to State Statute, the City shall have its records and accounts audited annually and shall have an
annual financial statement prepared based on the audit. The audit shall be performed by certified public
accounting (CPA) firm, licensed to practice in the State of Texas. The annual financial statement, including
the auditor's opinion, shall be filed within 180 days after the last day of the City's fiscal year. The audit firm
shall also provide a Single Audit of Federal and State grants, when necessary. An official Comprehensive
Annual Financial Report (CAFR) shall be issued no later than six (6) months following the end of the fiscal
year. The Director of Finance shall be responsible for establishing a process to ensure timely resolution of
audit recommendations.
2. Audit Committee
The Mayor shall appoint or confirm the audit committee, consisting of at least three members of the City
Council, with the Mayor being one of the members. The primary purpose of the audit committee is to assist
City Council and the City Manager in fulfilling oversight responsibilities for financial reporting, audit
processes, and effective internal control systems. The City shall maintain an Audit committee charter which
outlines the duties and responsibilities of the audit committee.
3. Annual Financial Disclosure
As required by the Securities and Exchange Commission (SEC) Rule 15c2-12, the City will provide certain
annual financial information to various information repositories through disclosure documents or set of
documents that include the necessary information. This will include any periodic materials event notices as
required by the SEC.
D. Signature of Checks
Pursuant to the City Charter, all checks shall have two signatures, signed by the City Manager or Mayor and
countersigned by the City Secretary, or the City Treasurer, or one member of Council. City Treasurer is further
defined as the Director of Finance. Signatures shall be affixed on all City checks via facsimile signatures, either
with a signature plate used with a check signing machine or with a secure laser check printing system.
Component unit check signers are officers elected by the board, where applicable. Component unit's checks
shall also have two signatures.
E. Compliance with Council Policy Statements
The Financial Management Policy Statements will be reviewed bi-annually and updated, revised or refined as
deemed necessary. Policy statements adopted by City Council are guidelines, and occasionally exceptions may
be appropriate and required. Exceptions will be identified, documented, and explained to City Council and/or the
City Manager.
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II. '
BUDGET AND LONG RANGE FINANCIAL PLANNING ■
A. Balanced Budget '
The City Manager shall file annually, a structurally balanced budget for the ensuing fiscal year with City Council
pursuant to the prevailing state and local law. A structurally balanced budget is further defined as recurring •
revenues funding recurring expenditures and adherence to fund balance policies. Short-term loans will be
avoided as budget balancing techniques. ■
B. Current Funding Basis (Recurring Revenues)
The City shall budget and operate on a current funding basis. Recurring expenditures shall be budgeted and ■
controlled so as not to exceed current revenues. Recurring expenses will be funded exclusively with recurring
revenue sources to facilitate operations on a current funding basis. '
C. Use of Non-Recurring Revenues
Non-recurring revenue sources, such as a one-time revenue remittance of fund balance in excess of policy can '
only be budgeted/used to fund non-recurring expenditures, such as capital purchases or capital improvement
projects. This will ensure that recurring expenditures are not funded by non-recurring sources.
D. Tax Rate
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The City Manager will recommend a tax rate that the City finances require in order to operate efficiently, yet
effectively, and pay its debt. ■
1. Homestead Exemption
The City shall review the homestead exemption annually as part of the budget process. When the financial
health of the City's finances and economic and market conditions of the local economy justify, the City ■
Manager may recommend a change to the homestead exemption. In accordance with state statute, any
recommended change in the homestead exemption will be presented to Council for approval prior to July 1.
The total exemption percentage granted shall not exceed the state statute limitation.
2. Over-Age and Disabled Persons Exemptions
The City currently grants a $40,000 exemption for persons 65 or older and for disabled persons. This '
amount shall remain stable during a period in which the City is considering increasing the homestead •
exemption.
E. Pay As You Go Capital Projects
The transfer from the City's General Fund and the City's Utility Fund to fund pay-as-you-go capital projects will
be budgeted when financially feasible and when projects present themselves for funding. The transfer will be
based on the financial health of each fund with the long-term goal of adequately funding rehabilitation.
F. Revenue Estimating for Budgeting
1. In order to protect the City from revenue shortfalls and to maintain a stable level of service, the City shall
use a conservative, objective, reasonable and analytical approach when preparing revenue estimates. '
The process shall include historical collection rates, trends, development, and probable economic changes.
This approach is intended to reduce the likelihood of actual revenues falling short of budget estimates and
should avoid mid-year service charges.
2. The City whenever possible, will seek outside sources of revenue, such as federal, state, and local •
grants, in order to leverage local dollars.
3. Estimates from grant sources will be projected only to the specific date on which the entitlement will end.
4. The Utility Fund water and wastewater revenues will be budgeted based on the average
rainfall/consumption over the last three years, pursuant to the rate model. The City will anticipate neither
drought nor wet conditions.
G. Performance, Merit Pool, and Police Step Increases
The budget shall include an amount adequate to cover an overall average performance and merit pool, as well
as an amount for police step increases, as determined annually by the City Manager. This amount will be
calculated for each fund, based on budgeted salaries for the year, and will be placed in a Performance and Merit
Pool in each operating fund. In addition, funds may be budgeted when appropriate, to bring identified jobs up to ■
market salary rates.
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■
H. Budget Preparation
1. Department Directors have primary responsibility for formulating budget proposals. New or expanded
services should support City Council goals, City Manager priority direction and department goals.
Departments are charged with implementing them once they are approved.
2. All competing requests for City resources will be weighted within the formal annual budget process.
3. Actions on items that come up throughout the year with significant financial impacts should be withheld until
they can be made in the full context of the annual budget process and long-range plan, unless unforeseen
circumstances present themselves.
4. Every five (5) years at a minimum or sooner as may be necessary, the city will incorporate a service needs
review into the budget process to ensure the most efficient and effective use of resources.
5. Annually, the City will seek to obtain the Government Finance Officers Associate Distinguished Budget
Presentation Award. The Budget will be presented in a way that not only meets the criteria of the award, but
also clearly communicates the budget to the public.
I. Budget Management
The City Council shall delegate authority to the City Manager in managing the budget after it is formally adopted
by the City Council, including the transfer of funds within departments, between divisions, and between
departments. The City Manager may further delegate levels of authority for the daily operations of the budget.
Expenditures/expenses are legally adopted by the fund level. Expenditures/expenses should not exceed the
adopted budget, plus subsequent changes approved by the City Council.
J. Amended Budget
In order to preserve fund balances/ending balances based on projected revenues and expenditures/expenses
for the current fiscal year, City Council will amend the annual budget for all funds, excluding capital
improvements funds, as set forth in the projections. City Council will amend the current fiscal year budget
annually during the budget process.
K. Performance Measurement
Performance measures will be utilized and reported in department budgets. The City will maintain a
measurement system that reports trends and comparisons to targets and previous year as a management tool
to monitor and improve service delivery.
L. Operating Deficits
The City shall take immediate corrective action if at any time during the fiscal year expenditure and revenue re-
estimates are such that"net income" is lower than budgeted. Corrective actions include:
• Deferral of capital equipment purchases
• Deferral of pay-as-you go capital improvements
• Expenditure reductions
• Deferral of certain positions
• Hiring freezes
• Freeze merit increases
• Use of fund balance
• Use of volunteers
• Increase fees
• Reduce work hours with subsequent reduction in pay
• Eliminate positions which may require laying-off employees if there are not other vacant positions for which
they are qualified.
Short-term loans as a means to balance the budget shall be avoided.
The use of fund balance, which is a one-time revenue source, may be used to fund an annual operating deficit,
only with a subsequent approval of a plan to replenish the fund balance if it is brought down below policy level.
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I
M. Long-Range Financial Plans
1. The City shall develop and maintain a five-year Financial Forecast for each major operating fund, in
conjunction with the annual budget process. Major operating funds are as follows:
General Fund
Debt Service Fund
Water/Sewer Utility Fund
Economic Development Corporation '
2. The forecast should enable current services and current service levels provided to be sustained over the
forecast period. Operating impacts from completed capital improvement projects in the City's five-Year CIP
shall be included in the forecast. Commitments/obligations already made that require future financial
resources shall also be included.
3. The forecasts should identify impact to property taxes and utility rates.
4. Major financial decisions should be made in the context of the Long-Range Plan.
The forecast assesses long-term financial implications of current and g- p proposed policies, programs, and
assumptions that develop appropriate strategies to achieve the City's goals. The forecast will provide an
understanding of available funding; evaluate financial risk; assess the likelihood that services can be sustained;
assess the level at which capital investment can be made; identify future commitments and resource demands;
and identify the key variables that may cause change in the level of revenue.
REVENUES
Design, maintain and administer a revenue system that will assure reliable, equitable, diversified and sufficient
revenue stream to support desired City services.
A. Balance and Diversification in Revenue Sources
The City shall strive to maintain a balanced and diversified revenue system to protect the City from fluctuations
in any one source due to changes in local economic conditions, which may adversely impact that source.
B. User Fees- General Fund
1. For services that benefit specific users, the City shall establish and collect fees to recover the costs of those
services. Where services provide a general public benefit, the City shall recover the costs of those services
through property and sales taxes.
2. At a minimum, the City will strive to cover direct costs.
3. User fees should be reviewed, at a minimum, every two to three years and adjusted to avoid sharp changes.
4. Factors in setting fees shall include, but not be limited to: market and competitive pricing, effect of demand
for services, and impact on users, which may result in recovering something less than direct, indirect and
overhead costs.
5. The City may set a different fee for residents versus non-residents.
6. User fees should be adopted by Council Ordinance and included in the Annual Fee Schedule.
C. User Fees- Enterprise Funds
1. Utility rates and other Enterprise Fund user fees shall be set at levels sufficient to cover operating
expenditures (direct and indirect), meet debt obligations and debt service coverage, provide pay-as-you-go
funding for capital improvements, and provide adequate levels of working capital.
2. The City may set a different fee for residents versus non-residents.
3. The Five-Year Financial Plan (rate model) and proposed operating budget shall serve as the basis for rate
change considerations.
4. When necessary, the Five-Year Financial Plan (rate model) will be built around small rate increases
annually versus higher rate increases periodically.
D. One-Time/Unpredictable Revenue Sources
1. One-time, unpredictable revenue sources should not be used for ongoing expenses/expenditures.
2. One-time, unpredictable revenue sources will be used or one-time purchases such as increase in fund
balance requirements, capital equipment purchase, capital improvements, etc.
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E. Revenue Collection
The City shall maintain high collection rates for all revenues by monitoring monthly receivables. The City shall
follow an aggressive, consistent, yet reasonable approach to collecting revenues to the fullest extent allowed by
law for all delinquent taxpayers and others overdue in payments to the City.
Revenues actually received will be compared to budgeted revenues by the Director of Finance and any
variances considered to be material will be investigated. This process will be summarized in the monthly
financial report. (See Financial and Management Reporting.)
F. Write-Off of Uncollectible Receivables
(excludes property taxes, court fines and warrant)
1. Receivables shall be considered for write-off as follows:
a. State statute authorizing the release of extinguishment, in whole or in part, of any
indebtedness, liability, or obligation, if applicable.
b. Accounts outstanding for 3 years, identified as uncollectible, and all attempts to collect have
been taken.
2. Accounts shall be written-off annually near year-end. Upon approval, accounts will be forwarded to a credit
reporting agency.
3. The write-off of uncollected accounts is a bookkeeping entry only and does not release the debtor from any
debt owed to the City.
IV.
EXPENDITURES
Identify services, establish appropriate service levels and administer the expenditure of available resources to
assure fiscal stability and the effective and efficient delivery of those services.
A. Maintenance of Capital Assets
Within the resources available each fiscal year, the City shall maintain capital assets and infrastructure at
sufficient level to protect the City's investment, to minimize future replacement and maintenance costs, and to
maintain service levels.
B. Periodic Program/Services Reviews
The City Manager and staff shall undertake periodic reviews of City programs and services for both efficiency
and effectiveness. Programs or services determined to be inefficient and/or ineffective shall be recommended
through the annual budget process to be reduced in scope or eliminated.
C. Purchasing
All City purchases of goods and services shall be made in accordance with the City's current Purchasing
manual.
V.
FUND BALANCE AND RESERVES
Maintain the fund balance and working capital of the various operating funds at levels sufficient to protect the City's
credit worthiness as well as its financial position during emergencies or economic fluctuations.
A. General Fund Unrestricted Fund Balance
The City shall maintain the General Fund unrestricted fund balance equivalent to 2 months of recurring
operating expenditures, based on current year expenditures. If the fund balance exceeds this amount, funding
non-recurring expenditures in the following fiscal year may be used to draw down the balance.
B. Water/Sewer Unreserved Working Capital
The City shall maintain a working capital sufficient to provide for reserves for emergencies and revenue
shortfalls. A cash equivalent operating reserve will be established and maintained at 25% of the current year's
budget appropriation for recurring operating expenses.
The cash operating reserve is derived by dividing the total cash equivalents balance by recurring operating
expenses.
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"
C. Use of Fund Balance/Working Capital "
Fund balance/Working Capital shall only be used for emergencies, non-recurring expenditures/expenses or ,.
major capital purchases that cannot be accommodated through current year savings. Should such use reduce
balances below the level established as the objective for that fund, restoration recommendations will "
accompany the request/decision to utilize said balances.
D. Debt Service Fund Unrestricted Fund Balance "
The City shall maintain the debt service fund balance at 10% of annual debt service requirements OR a fund
balance reserve as required by bond ordinances, whichever is greater.
E. Property/Liability Insurance Fund Unrestricted Fund Balance
The Property/Liability Insurance Fund accounts for uninsured and deductible claims for the City's property and
liability insurance. Claims cannot be reasonably predicted and budgeted for; therefore the fund will maintain a "
balance that approximates the prior average annual expense for the last three years, excluding extra-ordinary •
expenses in the fund.
F. Employee Benefits Fund Unrestricted Fund Balance
The Employee Benefits Fund is funded through City and employee contributions. Estimated costs shall be
determined during each budget year and the contributions adjusted accordingly. There is no minimum balance is
for this fund.
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G. Economic Development Corporation '
As sales tax revenue fluctuates due to changes in economic conditions, the PEDC shall maintain a fund balance
of no less than 10% of budgeted sales tax revenues.
H. Water/Sewer Revenue Debt Coverage Reserves
Revenues shall be maintained at 1.15 times coverage in a fiscal year where the water/sewer fund is not issuing
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additional debt and 1.4 times coverage in a year where debt is anticipated to be issued. ■
I. Bond Issuance Reserves '
Debt service reserves should be maintained for each bond issue as required by bond covenants. ■
J. Contingency Fund
Pursuant to the City Charter, a provisions shall be made within the annual budget for a contingency fund in an •
amount not more than seven percent of the total budget (General Fund) to be used in case of unforeseen items
of expenditure.
K. Fund Balance Classification •
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The governmental fund financial statements will present fund balances based on classifications that comprise a
hierarchy that is based primarily on the extent to which the City is bound to honor certain constraints on the use I
of the financial resources within the governmental funds. The classifications used will be as follows:
• Nonspendable: Amounts that cannot be spent because they are either (a) not in spendable form or (b) ■
legally or contractually required to be maintained intact. Examples include Inventories, prepaid items, and
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long-term receivables.
• Restricted: Amounts for which constraints have been placed on the use of resources either (a) externally ■
imposed by creditors, grantors, contributors, or laws or regulations of other governments, or (b) imposed by
law through constitutional provisions or enabling legislation. Restricted fund balances include but may not '
be limited to: Debt Service Reserves, Special Court Funds created by State Statute, Debt Service Funds, •
Hotel Occupancy Tax, State and Federal Forfeitures/Seizures, Parkland, Detention, Sidewalk, Tree Trust,
and Park and City-Wide Donation revenues, University of Houston Fund, Unspent bond proceeds, Unspent '
grant funds, Unspent Capital Lease proceeds, and Unspent funds received pursuant to funding, developer, •
and/or TxDOT agreements.
• Committed: Amounts that can only be used for specific purposes pursuant to constraints imposed by formal
action of the City Council. These amounts cannot be used for any other purpose unless the City Council
removes or changes the specified use by taking the same type of action that was employed when the funds
were initially committed.
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• Assigned: Amounts that are constrained by the City's intent to be used for specific purposes but are neither
restricted nor committed. In governmental funds other than the general fund, assigned fund balances
represents the amount that is not restricted or committed. This indicates that those resources are, at a
minimum, intended to be used for the purpose of that fund. Examples include: residual funds in all
governmental funds except the General Fund and outstanding encumbrances at year-end.
• Unassigned: Is the residual classification of the general fund and includes all amounts not contained in
other classifications. Unassigned amounts are technically available for any purpose.
Commitment of Fund Balance
The City Council is the City's highest level of decision making authority and the formal action that is required to
be taken to establish, modify, or rescind a fund balance commitment is an ordinance approved by the City
Council at a regular City Council meeting. The ordinance must either be approved or rescinded, as applicable,
prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint
may be determined in a subsequent period.
Assignment Fund Balance
The City Council has authorized the Director of Finance as the official authorized to assign fund balance to a
specific purpose pursuant to the guidelines.
Order of Expenditure of Funds
When multiple categories of fund balance are available for an expenditure, the City would typically use
Restricted fund balances first, followed by Committed, and then Assigned, but reserves the right to selectively
spend from any of the categories, including Unassigned based upon the individual circumstances.
VI.
CAPITAL EXPENDITURES AND IMPROVEMENTS
Annually review and monitor the state of the City's capital equipment and infrastructure, setting priorities for its
replacement and renovation based on needs, funding alternatives, and availability of resources.
A. Capitalization Threshold for Tangible Capital Assets
1. Tangible capital items should be capitalized only if they have an estimated useful life of 2 years or more
following the date of acquisition or significantly extend the useful life of the existing asset and cannot be
consumed, unduly altered, or materially reduced in value immediately by use and have a cost of not less
than $5,000 for any individual item.
2. The capitalization threshold of $5,000 will be applied to individual items rather than to a group of similar
items. (i.e.: desks, chairs, etc.)
3. To maintain adequate control over non-capitalized tangible items, items costing $1,000 - $4,999 will be
monitored, tagged, and tracked through the City financial software system.
4. Accurate inventories of all tangible items will be maintained to ensure proper stewardship of public property.
B. Five-Year Capital Improvement Plan (CIP)
1. The City shall annually prepare a five-year capital improvement plan based on the needs for capital
improvements and equipment, the status of the City infrastructure, replacement and renovation needs, and
potential new projects. Capital projects are improvements or additions to the City's physical
plant/facilities/infrastructure and become a part of the City's asset inventory. Capital projects can be further
categorized into land, buildings, improvements other than buildings, and infrastructure, which includes
roads, sidewalks, bridges, utility lines, physical plants, etc. Capital costs typically consist of preliminary
design, final design, and construction, and may involve the acquisition of land or easements. For purposes
of the CIP Plan, a Capital Improvement Project should generally exceed a cost of$100,000.
2. For the most part, projects in the CIP should be based upon master plans or developer agreements. This
ensures that the City's CIP, which is the embodiment of the recommendations of these individual planning
studies, is responsive to the officially stated direction of the City as contained in the Comprehensive Plan
and supporting master plans. Examples of these supporting documents are: Water and Wastewater
Modeling Plans, Thoroughfare Plan, Parks Master Plan, Trail Plan, Municipal Facilities Plan, etc.
3. For every project identified in the CIP, a project scope and project justification will be provided. Also, project
costs shall be estimated, funding sources identified and annual operation and maintenance costs computed.
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4. Parks Board and the Planning and Zoning Commission will be provided opportunities to review the list of
CIP projects for the CIP and may suggest additions and/or changes to the plan as appropriate. Pursuant to
the City Charter, the Planning and Zoning Commission makes recommendation to the City Manager.
5. The City Manager is charged with recommending a Capital Improvement Plan to City Council. The CIP
shall be filed and adopted in conjunction with the annual budget.
6. Annually, through the budget process and at year-end, projects are to be reviewed. For those identified as
complete, any remaining funds will close to fund balance. For those projects with identified savings, the
project budget will be reduced and the subsequent savings will flow to fund balance. These funds can then
be re-appropriated during the next fiscal year capital budget. Funds remaining from bond proceeds will only
be used in accordance with the legal use of those funds.
7. Appropriations for capital projects are for the life of the project; therefore re-appropriation of capital funding
for each fiscal year for budgeted projects is not necessary.
C. Infrastructure Evaluation and Replacement/Rehabilitation
Water, wastewater, drainage, street lighting, streets and sidewalks, municipal facilities and other infrastructure
are fundamental and essential functions for public health and safety, environmental protections and the
economic well being of the City. As a result, the City's CIP should be focused on ensuring that infrastructure is
replaced as necessary to protect the City's investment, to minimize future replacement and maintenance costs,
and to maintain existing levels of service and accommodate growth.
1. High priority should be given to replacing/rehabilitating capital improvements prior to the time that they have
deteriorated to the point where they are hazardous, incur high maintenance costs, negatively affect property
values, or no longer serve their intended purpose.
2. The decision on whether to repair, replace or to rehabilitate an existing capital asset will be based on which
alternative is most cost-effective, which would include life-cycle costing, and provides the best value to the
City.
D. Replacement of Capital Assets on a Regular Schedule
(Fleet, Fire Trucks, and High-Tech)
The City shall annually prepare a schedule for the replacement of its fleet, fire trucks, and high technology
capital assets. Funding for the replacement of these assets will be accomplished through the annual budget
process, within the resources available each fiscal year. A variety of funding options will be explored, including
but not limited to cash on hand and lease/purchase, based upon a determination of what would be in the best
interest of the City.
E. Capital Expenditure Financing
The City recognizes that there are three basic methods of financing its capital requirements: Funding from
current revenues; funding from fund balance; or funding through the issuance of debt. Types of debt and
guidelines for issuing debt are set forth in the Debt Policy Statements.
F. Pay-As-You-Go Capital Improvements
1. The City will pay cash for capital improvements within the financial affordability of each fund versus issuing
debt when funding capital improvements and capital purchases. This will reduce/minimize the property tax
and utility rate impacts on Pearland citizens.
2. The City will seek out and use intergovernmental funding sources for capital improvements in order to
leverage City funding and to minimize property and utility rate impacts.
G. Capital Improvements/Project Reporting
A summary/status report on the City's various capital projects will be prepared monthly and available to the City
Manager and to City Council. Income statements on the City's CIP funds will be prepared monthly and include
budget-to-actual for each project as well as list of major contracts, expense to date, and % contract completion.
VII.
DEBT
Establish guidelines for debt financing that will provide needed facilities, land, capital equipment and infrastructure
improvements while minimizing the impact of debt payments on current and future revenues.
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A. Use of Debt Financing
Debt financing, to include general obligation bonds, revenue bonds, certificates of obligation, certificates of
participation, lease/purchase agreements, and other obligations permitted to be issued or incurred under Texas
law, shall only be used to purchase capital assets that cannot be prudently acquired from either current
revenues or fund balance and to fund infrastructure improvements and additions. Debt will not be used to fund
current operating expenditures.
The City will pay cash for capital improvements within the financial affordability of each fund versus issuing debt
when funding capital expenditures and capital improvements, which shall include, but not be limited to, sales
tax, utility system revenues, developer fees, inter-local agreements, and state and federal grants.
B. Affordability
The City shall use an objective analytical approach to determine whether it can afford to issue general-purpose
debt, both General Obligation and Certificates of Obligation, water/sewer debt, sales tax revenue debt, and any
other financing permitted by State law. The process shall include an internal feasibility analysis for each long-
term financing which analyzes the impact on current and future budgets, which would include the tax and utility
rates. The process shall also include the benefits of the proposed projects. The decision on whether or not to
issue new debt shall be based on the benefits of the project, current conditions of the municipal bond market,
and the City's ability to"afford" new debt.
In no case will the City issue general obligation debt that will require a debt service tax rate of $1.50 per $100
assessed valuation, based on a 90% collection rate, which is the maximum tax rate permitted by State law.
C. Types of Long-Term Debt
1. General Obligation Bonds (GO)
General Obligation bonds require voter approval and are secured by a promise to levy taxes in an amount
necessary to pay annual debt service.
a. General Obligation bonds must be issued for projects that are in accordance with the wording in the
bond proposition.
2. Certificates of Obligation
Certificates of Obligation may be issued without voter approval to finance any public works project or capital
improvement, as permitted by State law. It is the City's policy to utilize Certificates of Obligation to finance
public improvements in certain circumstances and only after determining the City's ability to assume
additional debt. Circumstances in which Certificates might be issued include, but are not limited to the
following.
a. The City may issue CO's when there is insufficient funding on a general obligation bond-
financed capital improvement.
b. The City may issue CO's when "emergency" (urgent, unanticipated) conditions require a capital
improvement to be funded rapidly.
c. The City may issue CO's for projects when the City can leverage dollars from others to reduce
the City's capital cost for a community improvement.
d. The City may issue CO's for projects when there is no other adequate funding source available
(ie: GO or developer funding), the project is determined to be in the best interest of the City,
and where a determination is made that waiting for the next bond referendum or having a bond
referendum for a small amount of money or a small number of projects is impractical and where
public notice versus a voted bond referendum is deemed acceptable by the City Council.
e. The City may issue CO's if it would be more economical to issue Certificates of Obligation
rather than issuing revenue bonds; and
f. The City may issue CO's for projects for which the City will be reimbursed by Developer
(principal plus interest)
3. Revenue Bonds
Revenue bonds are generally payable from a designated source of revenue. They do not require voter
approval.
For the City to issue new revenue bonds, revenues, as defined in the ordinance authorizing the revenue
bonds in question, shall meet the bond coverage ratio as defined in the ordinance. Annual adjustments to
the City's rate structures for Enterprise Funds will be made as necessary to maintain the coverage factor.
If the City should issue CO's for Water/Sewer Improvements, the Water/Sewer Fund will pay the annual
debt service associated with the issue.
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D. Debt Structures
The City shall normally issue bonds with a life not to exceed 25 years for general obligation bonds and 30 years ■
for revenue bonds, but in no case longer than the useful life of the asset. The City shall seek level or declining
debt repayment schedules and shall seek to retire 90% of the total principal outstanding within 20 years of the '
year of issuance. There should be no debt structures that include increasing debt service levels in subsequent •
years, with the first and second year of a bond payout schedule the exception or as special situations may
warrant. There shall be no "balloon" bond repayment schedules, which consists of low annual payments and '
one large payment of the balance due at the end of the term. There shall always be at least interest paid in the
first fiscal year after a bond sale and principal payments starting generally no later than the second fiscal year
after the bond issue. Normally, there shall be no capitalized interest included in the debt structure except for '
debt issuances reimbursing developers for infrastructure or in the case in which the project will generate
revenue, but it takes a couple of years to produce the revenue. Capitalized interest should normally not exceed
2 years.
The City currently has a level debt service structure. As such, unless there is growth (increased valuation, '
increase in number of connections, etc.) or reallocation of the tax rate to debt service, there is no room for
additional debt without increasing rates. The City shall seek to begin making attempts to structure future debt
issuances, where affordable, to a declining structure.
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The City will issue debt based on a fixed rate and will limit use of variable-rate debt due to the potential volatility
of such instruments.
E. Debt Refunding
The City's financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings
by refunding outstanding debt. As a general rule, the net present value savings of a particular refunding should
exceed 3.0% of the refunded maturities unless (1) a debt restructuring is necessary or (2) bond covenant
revisions are necessary to facilitate the ability to provide services or to issue additional debt or (3) the refunding
is combined with a new debt issuance
F. Interest Earnings on Debt Proceeds
Debt interest earnings will be limited to funding changes to the bond financed Capital Improvement Plan in
compliance with the voted propositions, cost overruns on bond projects, or be applied to debt service payments
on the bonds issued.
G. Bond Elections
1. Timing of general obligation bond elections shall be determined by the inventory of current
authorized, unissued bonds remaining to be sold and the Five-Year Capital Improvement Plan.
2. The total dollar amount of bond election propositions recommended to the voters should typically not
exceed the City's estimated ability to issue the bonds within a 7-year period.
3. An analysis showing how the new debt combined with current debt impacts the City's tax rate and
debt capacity will accompany every future bond issue proposal.
H. Sale Process
The City shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a
negotiated sale. The City will utilize a negotiated process when the issue is, or contains, a refinancing that is
dependant on market/interest rate timing, if the interest rate environment or market/economic factors may affect
the bond issue, or if the nature of the debt is unique and requires particular skills from the underwriters involved.
The City shall award the bonds based on a true interest costs (TIC) basis. However, the City may award bonds
based on a net interest cost (NIC) basis as long as the financial advisor agrees that the NIC basis can
satisfactorily determine the lowest and best bid.
I. Underwriting Syndicates 1411
The City's financial advisor shall attempt to involve qualified and experienced firms, which consistently submit
ideas to the City and financial advisors and actively participate in the City's competitive sale in its negotiated 141
underwritings. In conjunction with the City, the City's financial advisor shall recommend the structure of
underwriting syndicates, which will be optimal for the type and amount of debt being issued.
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J. Bond Ratings
Full disclosure of operations and open lines of communications shall be maintained with the rating agencies.
Credit ratings will be sought from one or more of the nationally recognized municipal bond rating agencies, as
recommended by the City's financial advisor.
The City will continually strive to maintain or increase the City's current bond ratings by prudently managing its
funds and by reviewing and monitoring financial policies, budgets, forecasts and the financial health of the City.
K. Covenant Compliance
The City will comply with all covenants stated in the bond ordinance, including providing for annual disclosure
information and providing for material event notices.
L. Arbitrage Rebate Monitoring and Reporting
Arbitrage is the interest earned on the investment of bond proceeds above the interest paid on the debt. The
City will maintain a system of recordkeeping and reporting to meet the arbitrage rebate compliance requirement
of the IRS regulation. The recordkeeping shall include tracking project expenditures, interest earned on the
bonds, calculating rebate payments, and remitting any rebatable earnings to the federal government in a timely
manner in order to preserve the tax-exempt status of the outstanding debt. Arbitrage rebate calculations will be
performed annually on all debt issues and the liability recorded for any positive arbitrage. Due to the specialized
nature of the calculations, this function will typically be outsourced.
M. Lease/Purchase Agreements
The City will use lease/purchase agreements for the acquisition of equipment when it is cost-effective and
provides for attractive terms. All lease purchase agreements will be approved by City Council no matter the
dollar amount.
VIII.
CASH MANAGEMENT AND INVESTMENTS
To maintain the City's cash in such a manner so as to ensure the absolute safety of principal, to meet the liquidity
needs of the City, and to achieve the highest possible yield.
A. Investment Management
1. All aspects of cash/investment management shall be designed to ensure safety and integrity of the City's
financial assets.
2. Cash/Investment management activities shall be conducted in full compliance with prevailing local, state,
and federal regulations. (See City's Investment Policy and Strategy)
3. The City will utilize competitive quotes from approved broker/dealers, affording no special advantage to any
individual or corporate member of the financial or investment community.
4. The City will only do business with City authorized broker/dealers and/or financial institutions as approved
by Council and who have executed a written certification of their review of the City's Investment Policy.
5. The City shall design and establish policies relating to a variety of cash/investment management issues,
such as the eligibility and selection of various broker/dealers, safekeeping requirements, collateral
requirements, delivery versus payment requirements, weighted average maturity requirements and other
such aspects of the program, which necessitate standard setting in pursuit of appropriate prudence and
enhanced protection of assets. (See City's Investment Policy
6. Investments of the City shall be made with the exercise of judgment and care which persons of prudence,
discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for
investment.
B. Investment Strategy
The City of Pearland maintains a consolidated portfolio in which it pools its funds for investment purposes. The
City's investment program seeks to achieve safety of principal, adequate liquidity to meet cash needs, and
reasonable yields commensurate with the preservation of principal and liquidity. (See City's Investment
Strategy)
C. Interest Income
Interest earned from investments shall be distributed to the funds from which the funds were provided.
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D. Arbitrage Investments '
Investment on bond proceeds will be made with safety of principal and liquidity in mind, but with a competitive
rate of return. If there is positive arbitrage, the rebatable earnings will be sent to the IRS, as necessary.
E. Depository
The City will select its official bank through a formal bidding process in order to provide the City with the most
comprehensive, flexible, and cost-effective banking services available. The City will, at a minimum, bid '
depository services every five years. The City will review the financial health of the City's depository annually to
include but not be limited to earnings, assets, capital, and liquidity.
F. Collateralization of Deposits
1. The City shall have pledged collateral held at an independent third-party institution and evidenced by a
written receipt. ■
2. The value of the pledged collateral should be marked to market monthly and shall be at least 102 percent of
par or market value of the investments, whichever is greater. '
3. Substitutions of collateral shall meet the requirements of the collateral agreement. Collateral shall not be
released until the replacement collateral has been received, if the release of the collateral should result in
the value being under 102 percent of par value.
4. The pledge of collateral shall comply with the City's investment policy. i
IX.
GRANTS AND INTERGOVERNMENTAL REVENUES
The City will seek, apply for, and effectively administer federal, state and local grants, which support the City's '
current priorities and policy objectives. The City should take advantage of opportunities to enhance service delivery i
through intergovernmental cooperation, shared revenues, and grants.
A. Grant Guidelines
1. The City shall apply and facilitate the application for only those grants that are consistent with the objectives
and high priorities identified by Council and management.
2. Grant funding will be considered to leverage City funds. Inconsistent and/or fluctuating grants should not be
used to fund ongoing programs and services.
3. The potential for incurring ongoing costs, to include assumptions of support for grant-funded positions from
local revenues, will be considered prior to applying for a grant.
B. Grant Review Process
1. A uniform grants pre-application process will be utilized to assure the City has all the information necessary •
to make a decision regarding a potential grant. Information to be provided should include, but not be
limited to:
a. The grant being pursued and the use to which it would be placed
b. The objectives or goals of the City which will be achieved through the use of the grant.
c. The local match required, if any, plus the source of the local match 5
d. The increased cost to be locally funded upon termination of the grant
2. All grant agreements will be reviewed by the appropriate City staff, including Finance, Legal, HR, and the
sponsoring department, to ensure compliance with state, federal, and City regulations.
3. The City Manager shall approve all grant submissions and City Council shall approve all grant acceptances
over$50,000.
C. Budgeting for Grant Expenditures
Annually via the budget process, departments will submit for possible funding, known grant opportunities.
These grant opportunities will be prioritized and ranked along with all other supplemental requests. If approved,
the expenditure and associated revenue will be appropriated in the Grant Fund. If there are grant opportunities
that arise during the year and are received by the City, the budget will be amended via the projections, if the City
can fund the local match required.
D. Grant Termination and/or Reduced Grant Funding
1. In the event of reduced grant funding, City resources will be substituted only after all program priorities and
alternatives are considered during the budget process, unless the City is obligated through the terms of the '
grant to maintain the positions, services, or equipment.
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2. The City shall terminate grant-funded programs and associated positions when grant funds are no longer
available, and it is determined that the program no longer supports City goals and/or is no longer in the best
interest of the City, unless the City has obligated itself through the terms of the grant to maintain the
positions, services, or equipment.
X.
FINANCIAL CONSULTANTS
The City will employ qualified financial advisors and consultants as needed in the administration and management of
the City's financial function. These areas include but are not limited to audit services, debt administration,
delinquent tax collection attorney, and financial modeling. The principal factors in the selection of these consultants
will be experience/expertise, ability to perform, the services offered, references, and methodology to name a few.
In no case should price be allowed to serve as the sole criterion for the selection.
A. Selection of Auditors
At least every seven years, the City shall request proposals from qualified firms, including the current auditors if
their past performance has been satisfactory. The City Council shall select an independent firm of certified
public accountants to perform an annual audit of the accounts and records, and render an opinion on the
financial statements of the City.
It is the City's preference to rotate auditor firms every seven years at the maximum, to ensure that the City's
financial statements are reviewed and audited with an objective, impartial, and unbiased point of view. The
rotation of the audit firm will be based upon the proposals received, the qualifications of the firm, and the firm's
ability to perform a quality audit.
However, if through the proposal and review process, management and the Audit Committee select the current
audit firm, then, it is the City's preference that the lead audit partner be rotated, as well as the lead reviewer,
after a maximum of seven years.
B. Arbitrage
1. The City shall calculate positive/negative arbitrage on each bond issue annually. While the City is
responsible to ensure that the records are in order, the calculations made, reporting completed, and filings
made, the actual arbitrage calculation and reporting shall be contracted out to a qualified firm.
2. Requests for proposals and statement of qualifications are to be solicited at least every seven years. There
is not a requirement for rotation.
C. Delinquent Tax Collection Attorney
1. Due to the nature and expertise required, the City shall hire a delinquent tax collection attorney to collect
delinquent taxes, represent the City in filing bankruptcy claims, foreclose on real property, seize personal
property, and represent the City in court cases and property sales.
2. Requests for proposals and statement of qualifications are to be solicited at least every seven years. There
is no requirement for rotation.
D. Bond Counsel
1. Bond Counsel to the City has the role of an independent expert who provides an objective legal opinion
concerning the issuance and sale of bonds and other debt instruments. As bond counsel are specialized
attorneys who have developed necessary expertise in a broad range of practice areas, the City will always
use a consultant for these services. Generally, bonds are not marketable without an opinion of nationally
recognized bond counsel stating that the bonds are valid and binding obligations stating the sources of
payment and security for the bonds and that the bonds are exempt from Federal income taxes.
2. Due to the complexity of the City's financial structure and the benefits that come with the history and
knowledge of the City, the contract with Bond Counsel shall be a maximum of ten (10) years, however with
a termination clause, at the discretion of the City. A contract may be renewed after a competition process in
which the Council determines that continuation with the incumbent firm is in the best interest of the City.
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E. Financial Advisory Services "
1. The City issues various types of securities to finance its capital improvement program. Debt structuring and Is
issuance requires a comprehensive list of services associated with municipal transactions, including but not
limited to: method of sale; analysis of market conditions; size and structure of the issue; coordinating rating
agency relations; evaluation of and advice on the pricing of securities, assisting with closing and debt •
management; calculation of debt service schedules; and advising on financial management. As financial
advisors to governmental entities have developed the necessary expertise in a broad range of services, the '
City will use a consultant for these services.
2. Due to the complexity of the City's financial structure and the benefits that come with the history and
knowledge of the City, the contract with the Financial Advisor shall be a maximum of ten (10) years, ■
however with a termination clause, at the discretion of the City. A contract may be renewed after a
competition process in which the Council determines that continuation with the incumbent firm is in the best
interest of the City. '
F. Depository Bank
Pursuant to State law, the City may approve a depository contract whose term does not exceed five years. ■
There is no requirement for rotation. The City will select its official banking institution through a formal process
based on best value in order to provide the City with the most comprehensive, flexible, and cost-effective '
banking services available.
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Funding Highlights
• General Fund
• Grant Fund
• Water/ Sewer Fund
Staffing Highlights
• General Fund
• Water/ Sewer Fund
Supplemental Funding
• General Fund
• General Fund MUD 4
• Water/ Sewer Fund
• Water/ Sewer Fund MUD 4
• Other
Revenue Enhancements
• General Fund
Budget Reductions
• General Fund
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General Fund
Funding Highlights
FY 2013 Adopted Budget •
Parks Improvements/Enhancements $ 197,577 '
The acreage maintained by the Parks Maintenance department has increased 21% over the last
year, and 38% over a two-year period. This has led to a decrease in the ability of staff to provide
the attention desired to the amenities in the parks. As a result, to address safety and aesthetic '
issues, the fiscal year 2013 budget includes a total of $269,500 for parks •
improvements/enhancements. $81,577 is budgeted in the General Fund and $187,923 in the
Parks Development Fund to repair and replace equipment in parks and improve landscaping. To '
further improve the maintenance of the parks, $116,000 is budgeted for contracting the mowing •
and maintenance of Pearland Parkway and Dixie Farm Road, lessening the burden on the
mowing crew, so that two personnel from that department may be transferred to Parks '
Maintenance to proactively maintain the parks.
Improvements/Enhancements include: •
Centennial Park Southdown Park
Renovate 2 pavilions Renovate/paint restroom area '
Install 2 shade structures over Install 2 shade covers over •
playgrounds playgrounds
Replace 8 shade covers/screenings at Repaint splash pad play area '
playfields
Renovate 4 softball fields Pine Hollow Park
Replace playground equipment •
Independence Park
Renovate restrooms Zychlinski Park
Install 2 shade covers over '
Woody Park playgrounds •
Install parking and jogging track material
Install shade cover over 1 picnic area •
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Fire Ladder Truck and Pumper Replacements $1,350,000 •
Pursuant to the department apparatus replacement plan, the budget includes $790,000 to replace
a Ladder Truck that is over 10 years old and $560,000 to replace a Fire Engine Pumper that is '
over 20 years old. The ladder truck will serve as a reserve and the pumper will be used for
training. Both have had an extensive amount of costly repair work and, as a result, have been
out of service for lengthy periods during the last year. This will be funded via lease/purchase
proceeds. This is in response to the City Council's Public Safety Priority.
EMS Ambulance Replacement and Refurbishment $ 220,664 '
The budget includes $129,307 for a replacement ambulance needed to replace an existing
ambulance that is over 6 years old with mileage of 131,350, which is considered excessive for an1111
ambulance. There have been numerous major repairs during the lifespan of the existing unit. In
addition, $91,357 is included in the budget for one of the existing ambulances to be refurbished,
which has over 120,295 miles, is over 5 years old, and has had extensive repairs. This will be
funded via lease/purchase proceeds. This addresses the City Council's Public Safety Priority.
Contracted Fire/EMS 911 Dispatch Services $ 160,000
Calls for service for Fire have increased 5% over the last year, and 21% over a two-year period.
Calls for EMS have increased 9% from last year, and 19% since 2010. In addition, there has
been a 62% increase in 911 calls received by Police Dispatch in the last year. There is a need to '
improve dispatching capabilities. In lieu of adding several staff which would also require
additional workstations, space, equipment, and technology, the budget includes funds to contract
with another entity to dispatch Fire and EMS calls, thereby realizing savings and relieving some
of the burden on Police Dispatch for increasing Police call volume without affecting the quality of
service and response time. Benefits include: additional Dispatchers on duty, faster processing of
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General Fund
Funding Highlights
FY 2013 Adopted Budget
incidents, and additional reporting capabilities. Cost here is for nine months of which $40,000 is
initial hardware-software costs. Annual cost thereafter is $160,000. This supports the City
Council's Public Safety Priority.
Employee Compensation $1,206,442
Pursuant to civil service, the 2013 budget includes $90,773 for a civil service step increase of
3% on the anniversary of date of hire.
In addition, shift differential pay of $86.00 per paycheck for employees working nights and
$80.00 per paycheck for those on a split-shift has been budgeted, amounting to $173,016. This
includes Patrol Officers, Jailers, Dispatchers and Records Clerks. Shift differentials are
additional pay to compensate for working shifts other than day. Shift work has been proven to
be related to a number of serious health conditions and has short-term effects such as insomnia,
increased injuries and accidents, and a general disruption of home life.
The budget also includes the conversion of 9 full-time Firefighters to 9 Driver/Operator positions
with a pay increase of$69,054. The conversion will improve Fire Department safety, succession
planning, maintenance, and put the City more in line with other area fire departments. This will
also help future recruiting efforts of full-time Firefighters.
In fiscal year 2012, civil service personnel received a 2% step increase, and civilian employees
received a one-time 2% average merit pay. In fiscal year 2011, there were no increases for
civilian personnel. The 2013 budget incorporates an average 3% pay for performance for
civilians and a 3% increase in the civil service step, $873,599.
Police Officers $ 518,177
The number of calls resulting in a unit being dispatched is up 5% from last year, and the number
of dispatched calls per Patrol Officer is up 4% from last year. The City will be annexing Brazoria
County MUD #4 on December 31, 2012, 601 acres and approximately 3,700 residents and we
also anticipate a base population growth of 3,200. The 2013 budget includes the addition of 6
Officers, 4 effective October 2012 and 2 effective April 1, 2013. Based on the anticipated
population growth, the City is adding 1 Officer per 1,000 population. This meets the City Council
Strategic Priority to maintain appropriate staffing levels for street crime units.
Data & Phone System Replacement $ 470,060
The systems at City Hall, the Service Center, Parks Maintenance, EMS and Fire Marshal
buildings are 8-13 years old and the new Public Safety Building and the Recreation Center are on
a different system than the rest of the City buildings. Recently, AT&T has advised the City that
maintenance for the Meridian system, currently at City Hall and these other buildings, will no
longer be covered as the manufacturer has discontinued the product line and classified as end-of-
life. In the event of needed repairs or service disruption due to software or equipment failure, the
system could be down for days due to a search for parts no longer produced. In addition, the
current voice mail hard drives cannot be upgraded, so there is limited space for the retention of
voice mail. Newer technology, VOIP, will be installed, which will mirror our newer facilities, and
will connect all facilities. The fiscal year 2013 budget includes $470,060 for the replacement of
the data and phone system at City locations, with a $75,210 contribution from the Water& Sewer
Fund.
Comprehensive Plan Update $ 100,000
The Comprehensive Plan is a document that guides public policy in terms of transportation,
utilities, land use, recreation, housing, economic development, among others. The Texas state
law requires that in order to regulate the use of land within its corporate limits, a City must
prepare a Comprehensive Plan for its future development. The existing Comprehensive Plan
was prepared in 1999, with minor updates in 2004 and 2009. In 2004, limited additions were
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General Fund
Funding Highlights
FY 2013 Adopted Budget '
•
made to the Plan to include topics that had not been addressed before. In 2010, only the Future
Land Use Map was reviewed with respect to vacant land and some changes were made. •
Because of Pearland's expanded population growth since the 1990's, emerging issues have
diminished the effectiveness and validity of the current Plan. In addition, individual sections of the '
Plan, such as Parks, Water & Sewer, have been updated independently, but not incorporated. •
Funding in the fiscal year 2013 budget is year one of a two-year plan for an all-inclusive update to
the Comprehensive Plan to reflect changes that have occurred since 1999, as well as to better '
manage Pearland's population growth that will likely continue into the future. This meets the City •
Council's Land Use Strategic Priority. In addition, the Planning & Zoning Commission has made
updating the Comprehensive Plan one of its Strategic Priorities. ■
Public Works Sidewalk Replacement Program $ 437,000 '
In 2007, the City's Public Works Departments created and implemented a sidewalk replacement •
program to replace sidewalks that created a trip hazard for its residents, as well as for those that
were uprooted due to repair projects. The continued funding for this program will assist in '
reducing the backlog of sidewalks in need of repair or replacement. The repair and replacement
of the sidewalks will be done based on priority, as well as those with the highest percentage of
damage. This Program meets the City Council Capital Improvement Strategic Priority.
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Public Works Asphalt Road Rehabilitation $ 600,000
The City of Pearland continues to emphasize the maintenance of its roadways and evaluates '
them in accordance with the City's standards. The City also works in partnership with Brazoria •
County Precinct #3 on various pavement rehab projects. In fiscal year 2013 the City plans to
rehab the following roads: Hawk Meadows, Figland, E. Industrial, Garden, Buckhold, Westfield, •
Washington Irving, Woodcreek, Navarre, Wagon Trail, E. Orange, Creekridge, Hawk, Adamo and •
Brookside. In addition to these roads, the City plans to do repairs on the following roads: Becky,
Jerrycrest, Larrycrest, Patridge, Willow, Washington Irving, Butler, Taylor, Hatfield, Wagon Trail,
Fite, Herbert, Hampshire, Westminister, Paul, McDonald, Longwood, Willits, Westgate, Keis, •
Warren, Williams, and Stone. This Program meets the City Council Capital Improvement and
Transporation Strategic Priorities. The Capital Improvement Program (CIP) continues to
efficiently execute the City's transportation plan.
Code Enforcement/Health Officers $ 144,504 ■
In 2004, the City population was 54,000 with 3 Code Enforcement/Health Officers. Today the
City population is 97,200 with 4 Officers and we have approximately 400 restaurants, bars and
schools that require 2 health inspections per year, as well as foster homes, in addition to the
monitoring and enforcement of non-compliance of nuisance properties. The additional Officers
will help ensure that restaurants are inspected twice a year as well as maintain customer service '
and responsiveness that our customers/citizens expect. •
Library $ 117,288 •
Funding for the anticipated opening of the West Side Library January 2013 includes lease •
payments with six months free for the first year, custodial, utilities, and annual book subscriptions.
This is in line with the City Council's Strategic Priority for continuing development of a facility on •
the west side of the City.
Total Highlights $5,521,712
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Grant Fund
Funding Highlights
FY 2013 Adopted Budget
Emergency Management Performance Grant(EMPG) $ 43,434
The Texas Department of Public Safety — Division of Emergency Management issues formula
grant funds to the City of Pearland Fire Marshal Department for the purpose of providing
emergency preparedness resources for the citizens of Pearland. The City of Pearland utilizes
these funds for personnel who coordinate the training needed by community-based
organizations and agencies that provide mutual aid to the City and assist citizens with
evacuation readiness, homeland security preparedness, and public safety efforts during
hurricanes and other natural disasters. Funding covers roughly 9% of the department's
personnel costs. Due to budgetary constraints at the State and federal levels, this annual grant
may be subject to adjustments to the amount of the award.
Crime Victim Specialist $ 38,499
The Office of the Attorney General provides grant funds for Crime Victim Liaison personnel and
the City has applied for this grant as an adjunct to the funds the City receives from the Criminal
Justice Division. The Pearland Police Department staff provides various types of social services
assistance to victims of domestic violence, theft, burglary, robbery and other crimes against
persons. The Crime Victim Specialist will assist the Crime Victim Liaison with efforts to provide
Pearland residents in need with referrals to human services organizations, counseling,
transportation assistance, legal aid and emergency shelter for victims of domestic violence. The
two years of grant funds cover 87% of program costs, including personnel and minor
professional development expenses.
Crime Victim Liaison $ 59,841
The Office of the Governor's Criminal Justice Division is providing grant funds for Crime Victim
Liaison personnel and a Police Mobile Command Unit. The Pearland Police Department Crime
Victim Liaison provides various types of social services assistance to victims of domestic
violence, theft, burglary, robbery and other crimes against persons. The Crime Victim Liaison
assists Pearland residents in need with referrals to human services organizations, counseling,
transportation assistance, legal aid and emergency shelter for victims of domestic violence.
Funding covers 80% of program costs.
Staffing for Adequate Fire and Emergency Response (SAFER) $ 28,605
The City is in year two of a four-year grant totaling $146,802 to implement recruiting and
retention efforts designed to improve the volunteer firefighter capacity of the Pearland Fire
Department. This grant comes from the U.S. Department of Homeland Security, through its
Federal Emergency Management Agency (FEMA). FEMA administers two SAFER funding
programs that make grants available to local fire departments throughout the nation — Hiring of
New Firefighters and Recruitment/Retention of Volunteer Firefighters. Pearland Fire Department
will use the $28,605 in fiscal year 2013 to maintain volunteer firefighter recruitment coordinator
staff and continue to implement its marketing program to attract new volunteer firefighters. The
remaining two years of funding will be used for recruiting and retention of firefighters.
Staffing for Adequate Fire and Emergency Response (SAFER) $ 337,646
The City is in year two of its three-year SAFER's Hiring of New Firefighters program totaling
$703,089, which has allowed the City's Fire Department to hire six (6) new base-level
firefighters. This three-year program requires that the City maintain the six (6) newly-hired
personnel for a period no less than twelve months following the end of the two-year federally-
funded portion of the program. These firefighters are being utilized to help Pearland Fire
Department to maintain compliance with National Fire Protection Association standards, as well
as OSHA regulations.
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Grant Fund
Funding Highlights ■
FY 2013 Adopted Budget
Texas Department of State Health Services $ 35,000
The Texas DSHS Local Program Grant (LPG) for fiscal year 2013 will provide the City's ■
Emergency Medical Services (EMS) department with matching funds towards the purchase of a
new ambulance. This will allow the City to continue to provide effective response times to
medical and health emergencies as annexations and new residential growth require increases in
service capacity.
Bulletproof Vest Partnership (BVP) Grant $ 9,900
U.S. Department of Justice distributes matching grant funds to law enforcement jurisdictions for
the purpose of assisting them with purchases of bulletproof vests for officers. Vests that are '
pending expiration of their traditional 5-year warranties are eligible for replacement. The
department typically replaces approximately 25 vests per year, ensuring that officers have the
most effective personal protective equipment possible while in the field. Replacement vests for '
25 police officers will be purchased in FY '13. BVP funds provide a 50% match for all eligible
vests that grant funds are requested to replace.
Total Highlights $ 552,925
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Water& Sewer Fund
Funding Highlights
FY 2013 Adopted Budget
Sand Filter Repair and Rehabilitation $ 150,000
One of the goals of the Wastewater Treatment Plant department is to"discharge effluent that is of
higher quality than the receiving stream." In the 2013 budget, funding was added for the Far
Northwest Wastewater Treatment Plant to repair and rehabilitate the sand filter used to clean
wastewater effluent before disinfection and discharge into the creek. Currently, because of
normal wear and tear and the age of the equipment, many of the underdrain network of cells have
collapsed, which reduce the ability of the equipment to properly filter the effluent. The funding will
allow for a more in-depth rehabilitation of the filter, needed for continued operation.
Sandblast and Paint Water Plants $ 67,200
To ensure compliance with State and Federal regulations related to the general appearance of
the Water system's facilities, funding is included to sandblast and paint ten water plants. Those
plants include: McLean, Liberty, Garden, Shadow Creek, Cullen, Green Tee, Southeast, Old City
Hall, Magnolia, and FM 518/Mary's Creek. Sandblasting and painting not only slow down
corrosion, it helps to instill confidence and a sense of pride in residents, since all water facilities
are visible to the public. Once painted, it will last more than five years.
Auto Flushers $ 68,350
In order to reduce water quality concerns and improve water quality where needed, the budget
includes 25 auto flushers that will maintain chlorine residual levels and flush by-product to keep
the water fresh and safe. The auto flushers can be programmed to run any time of the day and
for any length of time, reducing any possible inconvenience to residents. Also, installing these
auto flushers will assist the City in maintaining a chlorine residual that is in compliance with State-
required standards.
Jetting Unit $ 42,700
The purchase of a high-pressure jetting unit machine will prevent the Water & Sewer Distribution
and Collection department crew from having to stop one sewer repair operation to work on
another operation, as it currently does. It will allow the department to run two sewer cleaning and
inspection operations at the same time during daily maintenance operations, in turn increasing
efficiency and effectiveness, and providing quality, prompt service to residents.
Articulating Loader $ 114,553
This four-wheel drive, 128 HP loader is needed when the construction crew works on a project
that requires moving heavy loads. Currently a backhoe is used, but it's taken from another
department, causing that department's concrete work to suffer. Additional, a backhoe is designed
to dig, not carry heavy items. The articulating loader has the power to lift heavy loads such as
water and sewer pipe, sand, gravel, and base rock.
Water& Sewer Maintenance Worker $ 39,246
Currently the Distribution and Collection Department does not have two people assigned, on a
consistent schedule, to the vactor truck, which cleans sewer lines, nor two assigned to the CCTV
truck, which televises the line. Two people are needed for each to operate them safely. The
addition of this position will allow for a two-man crew on each truck and will prevent operations
from having to stop in order to set up the two-man crew for the next operation. This new
arrangement will allow increased productivity and efficiency in the field by up to 50%, and will
allow both operations to run at the same time.
GPS Field Technician &Vehicle $ 64,323
Currently there is only one GPS Field Technician in the department. That person spends most of
his time in the field collecting GPS points for the entire city infrastructure, and any time new data
is needed for the GIS system this person is responsible for gathering that data. Additionally, any
new construction points that need to be added are handled by the person in this position. A
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Water & Sewer Fund
Funding Highlights
FY 2013 Adopted Budget ■
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second GIS Field Technician is needed in order to assist the Field Technician and acquire the
necessary data for new layers. Production is expected to increase with the addition of this new ■
position, as some of the less technical tasks can be transferred to this new position.
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Merit Increase $ 113,236 1
The budget incorporates an average 3% merit increase based on performance. In fiscal year
2012, civil service personnel received a 2% step increase, and civilian employees received a one-
time 2% average merit pay. In fiscal year 2011, there were no increases for civilian personnel. m
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Total Highlights $ 659,608
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STAFFING CHANGES FY 2013
GENERAL FUND
Department FTE Position Title Justification/Services Affected
FY 12 Base 527.75 464.75 FT Headcount 126 PT Headcount
Additions Community Development Increasing part-time position to full-time. With the re-organization in
Administration 0.5 Administrative Clerk FY 2012, this position now serves 9 individuals, up from 5, and will
assist code enforcement in scheduling all pre-development meetings.
In 2004, the City population was 54,000 with 3 Code Enforcement/
Health Officers. Today the City population is 97,200 with 4 Officers
and we have approximately 400 restaurants, bars and schools that
Environmental & Health 2 Code Enforcement/ require 2 health inspections per year, as well as foster homes, in
Health Code Officer addition to the monitoring and enforcement of non-compliance of
nuisance properties. The additional Officer will help ensure that
restaurants are inspected twice a year as well as maintain customer
service and responsiveness that our citizens expect.
This position is added to address the increase in the number of case
Municipal Court 0.5 Part-time Deputy Court Clerk filings, FTA cases, delinquency notices and trials. The number of
charges brought in have increased 17% over the last year, and the
number of trials have increased 71%. V.
Six new Officer positions are added to accommodate MUD 4
annexation and general growth of the City. The city is adding
Police Patrol 6 Police Officers approximately 1 Officer per 1,000 growth in population in order to
maintain visibility and response times. Two Officer positions are
funded to begin April 1, 2013.
A Records Clerk position is funded to accommodate an increase in the
Police Support Services 1 Records Clerk number and complexity of cases, phone calls and alarm notices
handled by the Clerks. There has been a 7% increase over the last
year and a 40% increase in cases over the last 4 years.
Additional Jail personnel are needed due to the expansion of the Jail
facility and the increase in the number of inmates and to ensure a safe
environment. The Jail Division has the added responsibility of
Police Jail 1 Jailer maintaining a customer service window in the jail lobby, monitoring of
cameras and alarms in the jail. The housing of additional prisoners
has resulted in elevated demand on Jail personnel. With the addition
of this new Jailer, the Police Department will be able to reduce
overtime by $21,000.
Total Change 11.00 11 FT
FY 13 Budget 538.75 475.75 126 PT Headcount - Total Headcount 600.75
• •
STAFFING CHANGES FY 2013
WATER & SEWER FUND
Department FTE Position Title Justification/Services Affected
FY 12 Base 97.25 95.25 FT Headcount 4 PT Headcount
Additions
W&S Distribution 1 Line Maintenance Worker I This position is added to improve response to sewer line maintenance
& Collection and repairs and ensure employee safety by providing two employees
on the vactor.
This position is added to address an increase in the demand for
W&S Public Works GIS 1 GPS Field Technician locating and recording infrastructure, including street lights, storm and
drainage lines, sidewalks, and the need to be present at construction
job sites.
Total Change 2 2 FT 0 PT
FY 13 Budget 99.25 97.25 FT 4 PT - Total Headcount 101.25
GENERAL FUND
REVENUE ENHANCEMENTS - BY DEPARTMENT
FISCAL YEAR 2012-2013
Revenue Revenue Details or
Department Proposed By Category Impact Analysis
Fire Marshal
(2340) 32,500 Fire Inspections Charge fees for reinspections after the 1st re-inspection.
Finance (1260) 82,444 Misc. Use OnPay solutions credit card and ACH payment to vendors for a 1% rebate, increasing
revenues.
Permits & Permits 10% increase on Inspections for Building Permits. 15% increase on Mechanical, Plumbing,
Inspections 188,501 Electrical. Last fee increase 2000 or before.
(1610)
Health & 68,575 Permits $25 increase on Health Permits and a new fee structure for re-inspections of food related
Environmental establishments. Eliminate food handler classes.
Services (1630)
Planning (1550) 20,000 Planning Fees Increase of fees for Zoning Change Applications.
Parks and 13,000 Learn-To Swim Increase the fees charged for Learn-To Swim Group Classes in line with the Revenue
Recreation -RCN Program Management Plan.
(3340)
Parks and 3,000 Natatorium Only - Pool Offering Natatorium only non-themed party option for customers not wanting a full-service
Recreation -RCN Party Package themed package. Anticipated average fee would be approximately $150.
(3340)
Parks and 5,000 Additional Scoreboard Natatorium Scoreboard Sponsorships range in cost from $2,500 to$5,000 for space around
Recreation -RCN Sponsors for the Numeric Board and $5,000 around the Galaxy Matrix Board. The new goal would be to sell
(3340) Natatorium at least two additional packages in FY 2013.
Parks and 22,500 Memberships Charge a one-time, $25, initiation fee for memberships.
Recreation -RCN
(3340)
Parks and 2,000 Rentals Locker Rentals- Renting lockers so members can keep belongings over night versus hauling
Recreation -RCN back and forth. This number is based on renting 10 lockers in each locker room (half of the
(3340) available lockers to rent) for$100 a year.
Parks and 5,000 Memberships Punch cards for group exercise classes for non-member participants at$50 a card with 20
Recreation -RCN punches equates to $2.50 a class. This number is based on 100 people purchasing a punch
(3340) card per year, which averages around 8 people a month; which is attainable. Alternative is a
10-punch card for$25 per card.
Parks and 7,000 Preschool Classes Preschool classes have always been successful for Parks and Recreation. We can utilize one
Recreation -RCN of the Multi-Purpose rooms for a preschool classroom using portable systems to give us the
(3340) capability of running other programs/ rentals. Will adjust schedules/staffing and contract
employment to accommodate. A Mother's Day Out Program-2 days a week.
GENERAL FUND
REVENUE ENHANCEMENTS - BY DEPARTMENT
FISCAL YEAR 2012-2013
Revenue Revenue Details or
Department Proposed By Category Impact Analysis
Parks and 9,470 Rentals Increase birthday party fees by 20%. With this pricing structure and what we offer with our
Recreation -RCN parties, we are still very competitive.
(3340)
Parks and 5,000 Ad Space There are plenty of spaces within the recreation center that can hold advertising space for a
Recreation -RCN fee. We can hang banners and ads on scoreboard panels. Could be more depending on fee
(3340) structure and demand.
Parks and 2,337 Events& Programs Hosting of an entertainment expo providing surrounding communities the opportunity to meet
Recreation -Special entertainers in a one-stop shopping environment for booking event entertainment. Admission
Events (3393) would be charged to either the presenters or the communities.
Parks and 4,375 Events & Programs Increase the non-resident fee from $25/year to$50/year to progress toward meeting the
Recreation -Senior Revenue Management Plan.
Center(3394)
Parks and 16,000 Facility Rentals Increase by 20% rental fees for pavilions, gazebos and barbeque shelter.
Recreation -
Administration
(3395)
Parks and 8,941 Outdoor Pool The current pool entry fee of$2.00 was put into place for FY 2011 (10,900 paid entries in
Recreation- 2011 = $21,057). A quick comparison of other area cities found the following: La Porte-
Aquatics (3397) $1.00; Pasadena $1.25 for residents and $1.50 for non-residents; Deer Park$2.00 all
swimmers; Bellaire 3-17$2.00; 18-59 $3.00; 60+ $2.00; Alvin and Lake Jackson sell monthly
pool passes.
Increase the entry fee to use the City Outdoor Pool to$3 for users ages 7+. Summer 2011 -
10,900 paid users @$2 = $21,059. Summer 2013 Projection - 12,000 paid users @ $2.50 =
$30,000.
Parks and 2,290 Outdoor Pool The current age in which fees are collected is 7 years of age. Proposal to decrease the
Recreation- minimum age that pays an entry fee to use the pool to 3 and older. In 2011, 2,693 children
Aquatics (3397) under the age of seven used the pool. There is no hard data to say what the breakdown of
exact ages was. An estimate is that 80-90% of those were ages 3-6. A quick comparison of
other area cities found the following: La Porte, Pasadena, Bellaire begin charging at age 2.
Deer Park charges all swimmers. Discounted entry fee (children 3-6) of$1.00 x 2,290.
GENERAL FUND
REVENUE ENHANCEMENTS - BY DEPARTMENT
FISCAL YEAR 2012-2013
Revenue Revenue Details or
Department Proposed By Category Impact Analysis
Parks and 470 Outdoor Pool The fees currently in place for Pool Passes for Individual Passes are $20 for Residents and
Recreation- $40 for Non-Residents. Fees for Family Passes are $50 for Residents and $75 for Non-
Aquatics (3397) Residents. There was little promotion of this program fee in the past.
Summer 2011 Revenue from Pool Passes = $780
The proposed fees for Individual Passes are $30 for Residents and $50 for Non-Residents.
Fees for Family Passes are $75 for Residents and $105 for Non-Residents.
There would be an increase marketing campaign for this service/fee. Projected total income
with proposed increases for Summer 2013 = $1,250.
Parks and 13,587 Outdoor Pool Increase the fees charged for Learn-To Swim Classes.
Recreation- Current Fee Structure:
Aquatics (3397) Water Baby 1/2, Preschool A/B/C = $35 R/$55 NR
Adult, Levels 1-6 = $40 R/$60 NR
649 Paid Participants - Summer 2011 LTS = $26,413
Proposed Fee Structure:
Water Baby 1/2, Preschool A/B/C = $50 R/$80 NR* o
Adult, Levels 1-6 = $60 R/$90 NR*
$30 difference is inline with Revenue Management Plan. Summer 2013 Goal = $40,000
Parks and 8,438 Concession Revenue Increase the retail price of individual items sold through the program. Fees are far below
Recreation- pricing at like venues such as Centennial Park, movies, etc. There has been no increase
Aquatics (3397) since 2000 or before. Summer 2011 Concessions Revenue = $11,562. Summer 2013 Goal
= $20,000.
Parks and 383 Swim Team Revenue Increase the per hour fee charged to Swim Teams using Pool space at the Outdoor Pool for
Recreation- swim practices. Historically, two swim teams have rented pool space between Mid April and
Aquatics (3397) the end of July each summer. The teams rent pool space Monday through Thursday 5:00pm
to 7:00pm in April and May and then 5:45am to 7:45am Monday-Friday and 7am to 10am on
Saturdays in June and July. Proposal is to increase fee from $15 per hour to $20 per hour
(33% increase).
Team Practice Rental Total in 2011 = $1,162. Increase by 33% to $1,545.
GENERAL FUND
REVENUE ENHANCEMENTS - BY DEPARTMENT
FISCAL YEAR 2012-2013
Revenue Revenue Details or
Department Proposed By Category Impact Analysis
Parks and 1,276 Outdoor Pool Increase revenue by increasing the rates being charged for private function rentals such as
Recreation- birthday parties. Rental rates are based on the number in attendance.
Aquatics (3397) Current rates with Summer 2010 Rental#: 28/$3,724
1-50 = $50(R)/$70(NR) per hour; 11
51-100 = $55(R)/$80(NR) per hour; 8
101-150 = $65(R)/$90(NR) per hour; 5
151-250 = $80(R)/$100(NR) per hour; 4
Increase Rates to:
1-50 = $70(R)/$100(NR) per hour;
51-100 = $90(R)/$120(NR) per hour;
101-150 = $110(R)/$140(NR) per hour;
151-250 = $150(R)/$180(NR) per hour.
TOTAL REVENUE $522,087
ENHANCEMENTS kn
GENERAL FUND
BUDGET REDUCTIONS - BY DEPARTMENT
FISCAL YEAR 2012-2013
Reductions
Department Proposed By Category Description
City Council (1010) 3,300 Hosting Hosting BCCA Monthly Meeting; bi-annual
City Council (1010) 3,276 Special Services Granicus Audio Service; Council meetings now videotaped.
City Manager(1020) 650 Professional Dev. Reduce Conference to 1 person; ICMA to 1 person.
City Manager(1020) 940 Membership Dues Reduce ICMA to 1 person.
City Manager(1020) 1,400 Travel Reduce TML to 1 person.
Human Resources (1040) 1,000 Office Supplies Reduce the amount of supplies purchased.
Human Resources (1040) 1,000 Materials & Supplies Reduce the number of Civil Service examinations.
Human Resources (1040) 500 Minor Tools Reduce the number of printer drums used.
Human Resources (1040) 1,000 Books & Subscriptions Reduce the number of books purchased but will keep essential material such
as FLSA, ADAA, FMLA, etc. updates.
Human Resources (1040) 10,328 Printing Have the policies revised and printed before the end of FY12 and subsequent
amendments will be sent via email and/or placed on the city hall drive so
copies may be made by the department.
Human Resources (1040) 3,830 Professional Dev. Reduce the number of personnel attending same conferences.
Human Resources (1040) 2,685 Travel Reduce the number of personnel attending same conferences.
Legal (1080) 7,262 Special Services Special services for legal fees based on activity. If needed use contingency.
Library (1380) 32,678 Contract Employment Due to Westside Library opening, BCLS will begin to pay for all personnel
costs as they do with other system libraries.
Traffic (1425) 7,543 Parts and Materials Parts and other materials for repair reduced for traffic signals.
Traffic (1425) 10,000 Maintenance of Streets New road striping and the restriping of existing roads where the old striping is
no longer visible or reflective will be reduced in FY2013.
� I s
GENERAL FUND
BUDGET REDUCTIONS - BY DEPARTMENT
FISCAL YEAR 2012-2013
Reductions
Department Proposed By Category Description
Public Affairs (1530) Printing Quantities of the publication offered only at community centers and City Hall
10,491 or on web-site.
Public Affairs (1530) Design Staff will make design changes in house.
4,000
Engineering (1620) Consultant TIA Additional Reviews by City Staff
5,754 Reviews & Warrant
Studies
Engineering (1620) Salaries Reclassification. Decrease experience level of inspector. Reduction beginning
6,043 in FY2013.
EMS (2460) Ambulance Billing Conduct an RFP for new EMS Billing Provider. Currently pay 11.25% in fees
141,967 for billing services. Industry standard is between 5% and 7%. Reduction is
based on contract at 7%.
Emergency Management (2350) Special Services Reducing Weatherwarn option from the Everbridge subscription.
2,900
Emergency Management (2350) Special Services GroupBuilder will not be needed with the addition of Everbridge.
2,500
Parks and Recreation -Medians Overtime Delete portion of overtime account as history indicates it is not needed.
and ROWs (3389) 7,500 However, could affect services with an increase in special events, after hours
on-calls for emergencies, and make-up work after periods of rain or holidays.
Parks and Recreation -Medians Fertilizer Reduce fertilization or seeding of Rye Grass of medians and roadways. Still
and ROWs (3389) 5,500 have $7,000.
Parks and Recreation -Medians Equipment Rental Minimum impact as there are no major projects scheduled requiring
and ROWs (3389) 1,000 equipment rental next year.
Parks and Recreation -Athletics Contract Employment Reduce program offerings for the tennis program, for which participation has
(3392) 11,790 decreased over the last year.
Parks and Recreation -Special Programs Eliminate the Ladies and Little Gents program as it does not fall in line with
Events (3393) 1,500 the current Revenue Management Plan.
Parks and Recreation -Senior Programs Cut 11 monthly dances. Currently there are 20 other area dances within easy
Center(3394) 1,920 commuting distance.
GENERAL FUND
BUDGET REDUCTIONS - BY DEPARTMENT
FISCAL YEAR 2012-2013
Reductions
Department Proposed By Category Description
Parks and Recreation -Youth Personnel Reduce a full-time Recreation Specialist position to part-time, 35/hours per
Development(3396) 17,070 week to assist with Volunteer Program.
Parks and Recreation -Youth Special Services PISD has agreed to reduce the cost of leasing Bailey Campus from PISD for
Development(3396) 17,900 the 3.5 months for summer camp.
Parks and Recreation -Recycling Propane camp No longer accept Propane camp cylinders, impacting less than 1% of
Center(3351) 5,000 cylinders customers.
TOTAL BUDGET REDUCTIONS $330,227
L
THIS PAGE INTENTIONALLY LEFT BLANK
54
General Fund and Water & Sewer Revenues, Expenditures and Other Sources
Trends for Fiscal Year 2013
General Fund revenues and other sources are projected to increase from $52,983,467 in FY 2012 to $56,387,521
in FY 2013, an increase of$3,404,054 or 6.4%, due mainly to an increase in Sales Tax, TIRZ Administration Fees,
and Capital Lease Proceeds.
Five Year Revenue Trend
$56.39
$60.00 $50.54 $50.31 $52.98
$48.99
�r
$50.00 -
o $40.00
$30.00 -
• $20.00
$10.00
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
� J
l 1
Revenue Sources for FY 2013
Transfers, 7% Other Sources, 3% Property Taxes,
Miscellaneous, 1% 19%
Charges for
Service, 22% 1
Fines&Forfeitures,
5%
License&Permits, Franchise Fees, Sales Tax,27%
5% 11%
J
General Fund Current Property Taxes are expected to increase from a projected $10,480,519 in FY 2012 to
$10,711,657 in FY 2013, an increase of$231,138 or 2.2%, due to a slight increase in development.
Other Taxes, primarily composed of sales taxes, are estimated to increase from a projected $14,363,666 in FY
2012 to $15,125,235 in FY 2013, an increase of $761,569 or 5.3%. The sales tax increase is the result of the
improvement in the local economy.
Sales Taxes Five Year History
$16.00 $15.13
$13.76 $13.08 $13.33 $14.36
$14.00
$12.00
o• $10.00
$8.00
$6.00
to-
$4.00
$2.00
$
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
55
I
Franchise Fees are expected to increase from a projected $5,697,733 in FY 2012 to $6,016,906 in FY 2013, an
increase of$319,173 or 5.6%, due to anticipated growth in Electric, Cable Television and Sanitation Fees.
Franchise Fees by Type for FY 2013 •
I
Sanitation 21% Gas 5%
Cable TV 20% lib I
le
Electric 49%
I
Telecommunications
5% le
I.
Licenses & Permits are estimated to increase from a projected $2,224,046 in FY 2012 to $2,620,219 in FY 2013,
an increase of$396,173 or 17.8% due mainly to growth in development.
Fines & Forfeitures are expected to increase from a projected $2,999,214 in FY 2012 to $3,107,512 in FY 2013, -
an increase of $108,298 or 3.6%, due to an increase in the number of citations and increased warrant collections
with the assignment of a second Warrant Officer for the full year. S
Charges for Services are estimated to increase from a projected $11,564,231 in FY 2012 to $12,330,342 in FY •
2013, an increase of$766,111, or 6.6%. There is an increase of$436,064 due to growth of assessed valuation in •
the TIRZ and 2.9% increase in the tax rate, and an increase in the ambulance services revenues of$105,000.
Miscellaneous Revenue is anticipated to decrease from a projected $422,675 in FY 2012 to $323,891 in FY 2013.
The decrease is mainly due to the sale of property in FY 2012, a decrease in street light charges, and less
anticipated Recycling Center revenue.
Inter/Intra Governmental Revenues increase from a projected $3,763,560 in FY 2012 to $3,776,850 in FY 2013,
an increase of $13,290 or 0.4% mainly due to an increase in transfers from capital project funds for project
management and inspection.
Other Financing Sources is budgeted at $2,037,400 for FY 2013 and will be obtained through capital lease
proceeds to fund the purchase of replacement vehicles, a replacement ambulance and a refurbished ambulance, a
new fire pumper engine and a fire ladder truck, a replacement data/phone system, and a padfoot roller for street
maintenance.
56
CITY REVENUES - FIVE YEAR TRENDS
GENERAL GOVERNMENTAL REVENUE BY SOURCE
100%
-.moo__ 111=11 -.rrwr C Other
90%-
■ II - Er
..•III ■Inter-Gov't
80% Revenue
70% O Franchise
Fees
60%- t' ■Charges for
Services
50%
■Fines and
Forfeitures
40%
o Licenses
30% and Permits
•Sales/Other Taxes
20%-
10%- ■ Property Tax
(General&Debt
0% Service Funds)
2009 2010 2011 2012* 2013"
1
*2012 Estimate
**2013 Adopted Budget
PROPERTY TAX RATE , / ASSESSMENT VALUE(billions)
0.7100- 7.0 -
0.7000- $0.7051'
6.5 -
0.6900-
0.6800- ,' 6.0 - $6.3 $6.3 $6.4
$0.6851
7 :
11111-1
0.6700 $s.s
5.5 --
0.6600- $0.6661
5.0 -
0.6500- $0.6526 $0.6526 -
0.6400 - I
4.5 - Mil
0.6300 -
4.0 ,
0.6200 2009 2010 2011 2012 2013
2009 2010 2011 2012 2013 ` J
PROPERTY TAX REVENUE(millions) , SALES TAX REVENUE(millions)
39.0-
23.0-
38.0 -
22.5-.............._._
37.0 -_ $37.6 22.0-
36.0 - 21.5-
35.0 21.0- .
34.0 20.5
33.0- $34. $20.4 „
$33.5 ..... .;._ 20.0-..
32.0 $32.9 ` ..._
19.5-...
31.0-.. $31.3 i 19.0-... ...__
30.0- 18.5-... .. ..
29.0- ... _ 18.0-... _-
28.0 - i_ 17.5
2009 2010 2011 2012 2013 ` 2009 2010 2011 2012 2013 J
57
le
GENERAL FUND EXPENDITURES a
General Fund expenditures are proposed to increase from a projected $53,012,700 in FY 2012 to$58,575,184 in a
FY 2013, an increase of$5,562,484 or 10.5%.
a
Five Year Expenditure Total S
$60 $58.57
$51.85 $48 65 $53.01
$50 - $48.34 a
$40 -
o
$30 a
111
to $20 a
a
$10
$- -- - , -I I -, a
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 a
J
The increase is mainly due to an increase in compensation and benefit rates, the purchase of hardware/software,
equipment and vehicles, an increase in maintenance of parks and facilities, as well as new positions. Personnel
increases include two new Health Code/Sanitation Enforcement Officers, 4 Police Officers to accommodate the
annexation of Brazoria County MUD#4, and 2 Police Officers to be added mid-year to maintain the policy of adding
1 new Officer for every 1,000 in population. In addition, 1 Jailer and 1 Records Clerk are added to the Police
Department, a part-time Deputy Court Clerk is added to accommodate the increase in Municipal Court cases, and a
part-time Administrative Clerk in Community Development Administration is increased to full-time. The budget
includes an average 3% merit pay increase for civilian personnel and Police Officers, and a Police Pay Plan step
increase for police certified personnel.
c 1
Historical Operating Expenditures as% of Total-General Fund
FY 2009-FY 2011 Actuals
FY 2012 Estimate& FY 2013 Adopted Budget
100%J
Ili I.
■ Parks::::eatI01
80%J • ©Publc
60%�
■Community Services
40%-------- 1
❑Public Safety
20%— / ,,---1
A General Government
0% 1 I I
r
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Actual Projection Adopted
Budget
58
WATER AND SEWER FUND REVENUES
Water and Sewer Fund revenues are projected to increase by 3.2%, or$967,320, from a projected FY 2012 amount
of $30,260,136 to $31,227,456 in FY 2013. The increase is mainly attributable to an increase in the sale of water
and sewer charges, with the annexation of Brazoria County MUD #4 and an anticipated 7.1% growth in population,
as well as associated commercial growth.
� 1
Five-Year Water and Sewer Revenue
Comparison by Source
S18
* ♦ Sale of Water
�♦
$15 ♦_____ + - Sewer
Revenues
S12 -A-Services
Charges
S9 ---II-Interest Income
E
Other Utilities
$6 ' - Income
Transfers In
S3 - __ —• t Bond/Lease
♦ A - ♦ ♦ Proceeds
$o-I- - _ �T=TAT_ Grant
FY2009 FY2010 FY2011 FY2012 FY2013
l 1
Historical Revenues as%of Total-Enterprise Fund
FY 2009-FY 2011 Actuals
FY 2012 Estimate & FY 2013 Adopted Budget
■GrantBond
100% ■
90% AL. ■ /Lease Proceeds
80%
70% CITransfers In
60% ■ Interest Income
50% 1
40% •Other Misc. Income
30%
JIIUOtherServKeChares
20%
10% ❑Sewer Revenues
0%
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 •Sale of Water
Actual Actual Actual Projection Adopted
Budget
59
I
WATER AND SEWER FUND EXPENSES 1
Expenses for the fund are anticipated to decrease by $2,536,454, or 7.6%, from $33,592,750 in FY 2012 to 1
$31,056,296 in FY 2013. Excluding other requirements, expenses are projected to increase by $508,215, or 3%,
going from $17,053,931 to $17,562,146. This increase is mainly due to expenses associated with the annexation of
Brazoria County MUD#4, as well as the addition of two positions to accommodate the annexation.
I
Water& Sewer Expense Comparison by Department
I
FY 12 FY 13
FY 2011 Amended FY 12 Adopted % Change
Department Actual Budget Projection Budget Inc/(Dec)
I
Lift Stations 897,489 1,077,115 1,127,577 970,298 -14%
I
Wastewater Treatment 3,506,662 3,468,700 3,318,340 3,705,030 12% •
Water Production 5,957,150 6,482,722 6,988,484 6,995,463 0%
Distribution&Collection 1,836,657 1,728,066 1,997,252 2,216,757 11% •
Construction 1,333,772 922,901 921,213 1,184,839 29%
GIS 141,263 255,393 234,129 269,683 15%
W&S Revenue Collections 1,927,245 2,097,363 2,466,936 2,220,076 -10% [
Sub-Total 15,600,238 16,032,260 17,053,931 17,562,146 3%
Other Requirements 14,428,496 16,946,698 16,538,819 13,494,150 -18% [
Total 30,028,734 32,978,958 33,592,750 31,056,296 -8%
An 18.4% decrease is anticipated in Other Requirements, from $16,538,819 in FY 2012 to $13,494,150 in FY 2013
due to pay-as-you-go for various capital projects in FY 2012.
Historical Expenses as %of Total - Enterprise Fund
FY 2009-FY 2011 Actuals
FY 2012 Estimate &FY 2013 Adopted Budget
100% ■PW GIS
0
0IM ■ ■ ■ ■Lift Stations
80% /I • . 4 in
70% /I ■ ■ ■ ■ ■ o W&S Re'.enue Collections
60% /I II
. III II III ■ •Construction
50% . .z ■
o11
•Distribution& Collection
40% /) ■ •
30% /I ■ Il •Water Production
20% I ■ ■ •
❑Wastewater Treatment .
10% III IIII No .
0% / •Other Requirements •
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 i
Actual Actual Actual Projected Adopted
Budget •
60
FY 2013 ADOPTED BUDGET
SUMMARY ALL FUNDS
REVENUES AND EXPENDITURES
FY2012 FY2012 FY2013
FY2011 AMENDED YEAR END ADOPTED
REVENUES ACTUAL BUDGET PROJECTION BUDGET
Property Taxes $ 33,453,978 $ 34,167,330 $ 33,950,668 $ 37,596,165
Sales Taxes 19,925,160 20,377,465 21,479,358 22,621,712
Licenses and Permits 1,720,856 1,791,529 2,224,046 2,620,219
Fines and Forfeitures 2,894,695 3,038,422 3,203,343 3,322,746
Charges For Services 46,665,230 44,989,097 46,094,202 48,854,338
Franchise Fees 5,605,394 5,361,910 5,697,733 6,016,906
Interest Income 193,874 74,388 124,869 79,102
Hotel/Motel Occupancy Tax 652,110 626,014 768,930 930,059
Bond/Lease Proceeds 21,845,134 70,190,763 5,774,475 15,425,677
Grant Revenue 688,329 2,149,239 2,101,801 547,975
Miscellaneous 9,119,674 7,732,766 21,075,185 12,008,069
Other Revenue Sources 1,427,597 1,414,618 55,461,585 5,955,776
TOTAL REVENUES $ 144,192,031 $ 191,913,541 $ 197,956,195 $ 155,978,744
Transfers from Other Funds 15,607,589 15,796,848 19,518,537 13,371,627
TOTAL AVAILABLE RESOURCES $ 159,799,620 $ 207,710,389 $ 217,474,732 $ 169,350,371
EXPENDITURES
General Government $ 6,210,731 $ 6,297,503 $ 6,411,407 $ 6,909,129
Public Safety 23,716,464 26,254,629 26,389,773 29,728,329
Community Services 3,027,088 3,123,293 3,187,440 3,450,700
Public Works 43,132,616 39,716,351 39,963,720 42,192,429
Utility Billing 1,927,245 2,097,363 2,466,936 2,220,076
Parks& Recreation 7,171,812 7,406,800 7,463,214 8,275,021
Debt Service 27,104,069 80,839,770 80,485,993 29,348,034
Construction1 38,540,015 57,552,034 54,153,168 22,604,253
Insurance Coverage 1,049,506 965,748 982,062 1,080,052
Economic Development Corporation 4,387,046 6,837,324 3,654,006 5,698,664
Other2 1,611,169 2,892,537 8,443,240 8,289,212
TOTAL EXPENDITURES $ 157,877,761 $ 233,983,352 $ 233,600,959 $159,795,899
Transfers to Other Funds 15,607,589 15,796,848 19,518,537 13,371,627
TOTAL EXPENDITURES AND OTHER USES $ 173,485,350 $ 249,780,200 $ 253,119,496 $ 173,167,526
Revenues Over/(Under) Expenditures (13,685,730) (42,069,811) (35,644,764) (3,817,155)
'Capital projects are budgeted for project length. Construction is based on annual funding and not dollars spent.
20ther includes expenditures for all Special Revenue Funds, excluding transfers.
61
Summary Revenues All Funds FY 2013 Adopted Budget ■
Charges For
Services 29% .
Franchise Fees 4%
Hotel/Motel Occup.
Fines and Tax 0.5%
Forfeitures 2% Interest Income 0%
Licenses and 41111111011% Bond/Lease
Permits 1.5% Proceeds 9%
Grant Revenue 0% L
Sales Taxes 13%
Miscellaneous 7% ■
.
Other Sources 4% .
Transfers from
Property Taxes Other Funds 8%
22% ■
■
/ .
Summary Expenditures All Funds FY 2013 Adopted Budget
Public Safety 17%
General Government ■
4%
Community Services
Transfers to Other 2%
Funds 8%
Other 5%
Public Works 24%
PEDC 3% ■
Insurance Coverage
1%
Construction 13% Utility Billing 1%
Parks& Recreation
Debt Service 5%
17%
62
FY 2013 ADOPTED BUDGET
SUMMARY ALL FUNDS
ANALYSIS OF FUND BALANCE AND CASH EQUIVALENTS
FY 2013 FY 2013 FY 2013 FY 2013
ADOPTED ADOPTED ADOPTED ADOPTED
FUND BEG BALANCE REVENUES EXPENDITURES END BALANCE*
General Fund $14,494,313 $56,387,521 $58,575,184 $12,306,650
Special Revenue Funds 4,149,589 2,687,646 2,630,588 4,206,646
Governmental Capital Project Funds 1,816,179 22,505,005 21,608,632 2,712,552
Governmental Debt Service Fund 4,555,640 27,836,410 29,273,034 3,119,016
Proprietary Funds 10,627,213 39,275,827 39,150,657 10,752,383
Proprietary Capital Project Funds 3,855,109 5,208,509 5,829,859 3,233,759
Internal Service Fund 108,223 7,501,319 7,035,975 573,567
P.E.D.C. Fund 10,931,226 7,948,134 9,063,597 8,316,467
FY 2013 BUDGET $50,537,492 $169,350,371 $173,167,526 $45,221,040
*Exclusive of any reserve requirements
SUMMARY SPECIAL REVENUE FUNDS
ANALYSIS OF FUND BALANCE
FY 2013 FY 2013 FY 2013 FY 2013
ADOPTED ADOPTED ADOPTED ADOPTED
FUND BEG BALANCE REVENUES EXPENDITURES END BALANCE
17 Court Security $140,884 $61,162 $69,135 $132,911
18 City Wide Donation 70,186 31,013 16,098 85,101
19 Court Technology 236,983 78,638 308,905 6,716
23 Court Juvenile Management Fund 36,243 75,689 61,206 50,726
35 Traffic Impact Improvement Fund 592,004 425 42,258 550,171
43 Regional Detention 100 5 0 105
45 Hotel/Motel Tax 1,778,871 931,082 579,397 2,130,556
46 Park Donations 85,822 81,240 70,640 96,422
47 Park& Recreation Development 603,251 50,675 187,923 466,003
49 Tree Trust 9,870 3 5,000 4,873
55 Sidewalk 205,306 5,083 0 210,389
60 Police State Seizure 226,572 50,115 128,125 148,562
62 Federal Police 32,153 20 0 32,173
101 Grant 27,455 552,925 552,925 27,455
105 Community Development 205 284,818 284,818 205
116 Community Development Recovery 7 0 0 7
140 University of Houston 1,294 258,493 258,458 1,329
145 Municipal Channel 102,381 226,260 65,700 262,941
TOTAL $4,149,589 $2,687,646 $2,630,588 $4,206,646
63
I
FY 2013 ADOPTED BUDGET '
GOVERNMENTAL CAPITAL PROJECT FUNDS
ANALYSIS OF FUND BALANCE
FY 2013 FY 2013 FY 2013 FY 2013 i
ADOPTED ADOPTED ADOPTED ADOPTED I
FUND BEG BALANCE REVENUES EXPENDITURES END BALANCE
50 Capital Projects General -$1,106,066 $9,932,297 $8,826,231 $0 •
68 Capital Projects-CO 2001 791,609 0 685,502 106,107 1
70 Capital Projects Mobility GO 2001 222,816 82 17,227 205,671
.
200 Capital Projects-CO 2006 1,262,823 238,000 750,000 750,823
201 Capital Projects-CO 2007 178,886 505,034 683,920 0 i
202 Capital Projects-GO 2007A 1,789,355 630 595,692 1,194,293 i
203 Capital Projects-GO 2009 -1,323,244 11,828,962 10,050,060 455,658
TOTAL $1,816,179 $22,505,005 $21,608,632 $2,712,552
I
INDIVIDUAL PROPRIETARY FUNDS '
ANALYSIS OF FUND BALANCE AND CASH EQUIVALENTS I
FY 2013 FY 2013 FY 2013 FY 2013 '
ADOPTED ADOPTED ADOPTED ADOPTED 1
FUND BEG BALANCE REVENUES EXPENDITURES END BALANCE*
30 Water& Sewer Fund $10,415,044 $31,227,456 $31,056,296 $10,586,204 '
31 Solid Waste Fund 212,169 8,048,371 8,094,361 166,179 I
TOTAL $10,627,213 $39,275,827 $39,150,657 $10,752,383
*Exclusive of any reserve requirements
INDIVIDUAL PROPRIETARY CAPITAL PROJECT FUNDS i
ANALYSIS OF FUND BALANCE AND CASH EQUIVALENTS III
FY 2013 FY 2013 FY 2013 FY 2013 I
ADOPTED ADOPTED ADOPTED ADOPTED
FUND BEG BALANCE REVENUES EXPENDITURES END BALANCE
42 Utility Impact Fee Fund 1,779,032 2,707,320 3,549,698 936,654
44 Shadow Creek Impact Fee 1,087,768 1,366,068 736,313 1,717,523
67 W&S Revenue Bonds 973,525 1,984 411,211 564,298
301 Water/Sewer Pay As You Go CIP 14,784 1,133,137 1,132,637 15,284
TOTAL $3,855,109 $5,208,509 $5,829,859 $3,233,759
64
FY 2013 ADOPTED BUDGET
INTERNAL SERVICE FUNDS
ANALYSIS OF FUND BALANCE
FY 2013 FY 2013 FY 2013 FY 2013
ADOPTED ADOPTED ADOPTED ADOPTED
FUND BEG BALANCE REVENUES EXPENDITURES END BALANCE
95 Property Liability Insurance $70,217 $1,160,052 $1,160,052 $70,217
99 Medical Self-Insurance 38,006 6,341,267 5,875,923 503,350
TOTAL $108,223 $7,501,319 $7,035,975 $573,567
P.E.D.C.
ANALYSIS OF FUND BALANCE
FY 2013 FY 2013 FY 2013 FY 2013
ADOPTED ADOPTED ADOPTED ADOPTED
FUND BEG BALANCE REVENUES EXPENDITURES END BALANCE*
15 Economic Development Fund $10,931,226 $7,948,134 $9,063,597 $8,316,467
TOTAL $10,931,226 $7,948,134 $9,063,597 $8,316,467
*Net of Debt Service Reserves
65
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66
FY 2013 ANNUAL BUDGET
PROPERTY TAX COLLECTIONS
OVERVIEW
The City's property tax is levied each October 1 on the certified assessed value as of January 1 for all real and
personal property. The appraisal of property is the responsibility of the Brazoria, Fort Bend and Harris County
Central Appraisal Districts, as the City lies in all three Districts. Appraisals may be challenged through various
appeals and, if necessary, legal action. The City is permitted by the State of Texas Constitution to levy taxes up
to $2.50 per $100 of assessed valuation for general government services including the payment of principal and
interest on general obligation long-term debt. In tax year 1998, TIRZ#2 was formed, which is the Shadow Creek
Ranch development. Taxes assessed and collected by the participating entities over and above the base value of
the property upon creation of the TIRZ are deposited to the benefit of the TIRZ to support improvements within
the TIRZ. The City contracts with Brazoria County for the billing and collection of property taxes. The budget, as
adopted, is based on certified values from Brazoria County and preliminary values from Fort Bend and Harris
Counties.
The net taxable value based on values used total $6,541,399,683, a 2.71% or $172.8 million increase over the
current adjusted tax roll. New value totals of$155,376,788 are offset by lower valuations on existing properties.
The TIRZ value is estimated at$1,456,116,708, a 3.1% or$43.5 million increase over last year.
The tax rate for the adopted budget totals $0.7051 per $100 valuation, an increase of $0.0200 or 2.9%. The
budget allocates $0.4900 of the tax rate to the Debt Service Fund to support current debt and $0.2151 to the
General Fund, for a total tax rate of $0.7051. The General Fund component of the tax rate remains the same
and the Debt Service tax rate increases by $0.0200, from $0.4700 to $0.4900.
The tax analysis prepared in 2007 for the $162 million bond referendum showed that a 13-cent debt service tax
rate increase was needed for the completion of the 2001 and the implementation of the 2007 bond referendums.
The debt service tax rate has increased 11 cents since 2007 including the sales tax transfer for debt service;
however the total tax rate of $.7051 is only up 5.25 cents from 2007. This can be attributable to construction
savings on bond related projects, delay of capital projects, operating budget reductions of $4.5 million in fiscal
years 2011 through 2013, new development and sales tax increases since 2007.
Based on these assumptions and the collection rate, a tax levy of$10,061,737 will be conveyed to the TIRZ and
$35,109,453 will remain with the City.
67
I
CITY OF PEARLAND
TAX COLLECTIONS
I
FY 2012 FY 2012 FY 2012 FY 2013
•
CERTIFIED ADJUSTED YEAR END PRELIMINARY
LEVY LEVY PROJECTION ROLL
REVENUES
City Levy- 100% 34,079,761 33,819,623 33,378,039 35,644,114
TIRZ- 100% 9,528,994 9,677,662 9,517,981 10,267,079 I
TOTAL at 100% 43,608,755 43,497,285 42,896,020 45,911,193 I
I
Collection Rate 100% 100% 98.6% 98.4%
I
I
ALLOCATION:
.
•
General Fund 10,701,045 10,618,305 10,480,519 10,711,657
Debt Service Fund 23,378,716 23,201,318 22,897,520 24,397,796
TIRZ 9,528,994 9,677,662 9,517,981 10,061,737
TOTAL ALLOCATION 43,608,755 43,497,285 42,896,020 45,171,190
Certified Adjusted Preliminary I
Tax Year 2011* 2011 2012
I
Taxable Value 6,365,312,309 6,368,606,472 6,541,399,683
TIRZ Added Value 1,390,890,935 1,412,591,165 1,456,116,708 I
I
Taxable Value to City 4,974,421,374 4,956,015,307 5,085,282,975
I
Tax Rate per$100
General Fund 0.2151 0.2151
Debt Service Fund 0.4700 0.4900
Total Tax Rate 0.6851 0.7051
Tax Rate Split
General Fund 31.40% 30.51%
Debt Service Fund 68.60% 69.49%
Total 100.00% 100.00%
Note: Includes values pending at time of certification.
68
2012 Property Tax Rates in City of Pearland
This notice concerns the 2012 property tax rates for the City of Pearland. It presents information about three tax
rates. Last year's tax rate is the actual tax rate the taxing unit used to determine property taxes last year. This year's
effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This
year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start rollback procedures.
In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable
property)with adjustments as required by state law. The rates are given per$100 of property value.
Last year's tax rate:
Last year's operating taxes $12,774,034
Last year's debt taxes $27,911,650
Last year's total taxes $40,685,684
Last year's tax base $5,938,648,956
Last year's total tax rate $0.685100/$100
This year's tax rate:
Last year's adjusted taxes $30,890,504
(after subtracting taxes on lost property)
/This year's adjusted tax base $4,588,013,744
(after subtracting value of new property)
= This year's effective tax rate $0.673287/$100
(Maximum rate unless unit publishes notices and holds hearings.)
This year's rollback tax rate:
Last year's adjusted operating taxes $9,698,602
(after subtracting taxes on lost property and adjusting for any
transferred function tax increment financing, state criminal
justice mandate, and/or enhanced indigent healthcare expenditures)
/This year's adjusted tax base $4,588,013,744
= this year's effective operating rate $0.211390/$100
X 1.08 = this year's maximum operating rate $.228301/$100
+ This year's debt rate $0.490000/$100
= This year's total rollback rate $0.718301/$100
Statement of Increase/Decrease
If the City of Pearland adopts a 2012 tax rate equal to the effective tax rate of$0.673287 per$100 of value, taxes
would decrease compared to 2011 taxes by -$8,749,052.
69
■
Schedule A—Unencumbered Fund Balance
The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These
balances are not encumbered by a corresponding debt obligation.
Type of Property Tax Fund Balance
Maintenance & Operations $14,494,313
Interest& Sinking $4,555,640
■
Schedule B-2012 Debt Service ■
The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts
will be paid from property tax revenues (or additional sales tax revenues, if applicable).
Principal or Contract Interest to be
Payment to be Paid Paid from Other Amounts Total
Description of Debt From Property Taxes Property Taxes to be Paid Payment
All Series GO's & CO's $9,435,000 $12,818,392 $34,605 $22,287,997
Short Term Debt $735,498 $116,519 0 $852,017
MUD Rebates 0 0 $4,268,657 $4,268,657
Total required for 2012 debt service $27,408,671
-Amount (if any) paid from Schedule A $1,436,624
-Amount(if any) paid from other resources $2,729,433
- Excess collections last year $0
= Total to be paid from taxes in 2012 $23,242,614
+ Amount added in anticipation that the unit will
Collect only 100.00% of its taxes in 2012 $0
= Total debt levy $23,242,614
This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of
the full calculations at 451 N. Velasco, Rm 150, Angleton, Texas.
Name of person preparing this notice: Ro'Vin Garrett, RTA
Title: Tax Assessor-Collector
Date Prepared 08/06/2012
70
ASSESSED VALUATION, TAXES LEVIED AND TAXES COLLECTED
TEN YEAR SUMMARY OF ASSESSED VALUATION
WITH ESTIMATE FOR FISCAL YEAR 2011-2012
AND ADOPTED FOR FISCAL YEAR 2012-2013
CURRENT %OF CURRENT DELINQUENT
ASSESSED TAX TOTAL TAX TAXES TAX
YEAR VALUATION RATE TAX LEVY COLLECTIONS COLLECTED COLLECTION
2000-2001 1,563,403,093 0.6860 10,863,316 10,609,654 97.66% 179,483
2001-2002 1,875,009,660 0.6860 12,890,017 12,477,283 96.80% 199,030
2002-2003 2,049,246,251 0.6860 14,880,007 14,575,297 97.95% 343,374
2003-2004 2,343,903,166 0.6960 18,030,473 17,633,986 97.80% 358,048
2004-2005 2,755,557,144 0.6948 21,073,788 20,576,812 97.64% 440,000
2005-2006 3,576,439,129 0.6744 24,284,567 23,690,031 97.55% 450,000
2006-2007 4,412,821,949 0.6526 28,819,229 28,235,276 97.97% 276,124
2007-2008 5,389,790,165 0.6526 35,035,569 34,461,652 98.36% 310,112
2008-2009 5,904,826,560 0.6526 38,368,354 37,820,603 98.57% 592,199
2009-2010 6,269,047,937 0.6526 41,081,407 40,590,543 98.81% 274,230
2010-2011 6,331,723,029 0.6651 41,968,046 41,594,389 99.11% 318,250
*2011-2012 6,368,606,472 0.6851 43,497,285 42,896,020 98.62% 210,000
**2012-2013 6,541,399,683 0.7051 45,911,193 45,171,190 98.39% 236,387
DISBURSEMENTS OF AD VALOREM TAX LEVY
ACTUAL ESTIMATED ADOPTED ADOPTED
2011-2012 2011-2012 2012-2013 2012-2013
REQUIREMENTS Tax Rate Distribution Tax Rate** Distribution**
GENERAL FUND 0.2151 10,480,519 0.2151 10,711,657
DEBT SERVICE FUND 0.4700 22,897,520 0.4900 24,397,796
TIRZ - 9,517,981 - 10,061,737
0.6851 42,896,020 0.7051 45,171,190
*Estimated at 98.62%collections
**Adopted
71
I
ASSESSED VALUATION
I:
la
7.000 I:
6.000
e
5,000 -
N
C
O
4,000
E
C ,.
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r
2.000
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1 I F T 1 I I I I 1
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p0 00 p0 00 p0 00 p0 00 00 00 ON 0^ p<1;
L V L L L L L L L L `, .L ,xL
J
`Adjusted Valuation
**Adopted
72
TAX RATE DISTRIBUTION
LAST TEN YEARS
INCLUDES CURRENT FOR FISCAL YEAR 2011-2012
AND ADOPTED FOR FISCAL YEAR 2012-2013
FISCAL YEAR GENERAL FUND DEBT SERVICE TOTAL TAX RATE
2002 0.4300 0.2560 0.6860
2003 0.4060 0.2800 0.6860
2004 0.3457 0.3503 0.6960
2005 0.3389 0.3559 0.6948
2006 0.3455 0.3289 0.6744
2007 0.298974 0.353685 0.652659
2008 0.2503 0.4023 0.6526
2009 0.2201 0.4325 0.6526
2010 0.2201 0.4325 0.6526
2011 0.2151 0.4500 0.6651
2012 0.2151 0.4700 0.6851
2013 0.2151 0.4900 0.7051
Notes:
1. The maximum tax rate for the City of Pearland is$2.50 per$100 assessed valuation.
Within this$2.50 maximum, there is no legal limit upon the amount of taxes,which may be levied for debt.
2. The City does not have legal debt margin as the law does not mandate any debt limit on the City.
0.8000
0.7000-
0.6000-
0.5000
0.4000-
0.3000-
0.2000 -
0.0000 _
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
■GENERAL FUND 0 DEBT SERVICE
J
73
PRINCIPAL TAXPAYERS
FISCAL YEAR 2012-2013
% OF
ASSESSED VALUE ASSESSED
TAXPAYERS BUSINESS OF PROPERTY VALUE
1 Pearland Town Center LP Retail Center Management $ 68,763,470 1.05%
2 AmREIT SPF Shadow Creek LP Retail Center Management $ 43,671,670 0.67%
3 Weatherford US LP Oil Field Service, Rental& Fishing $ 37,689,240 0.58%
4 Pearland Investments LTD Prt Home Construction $ 35,554,380 0.54%
5 CenterPoint Energy Inc Utility Company $ 28,444,700 0.43% u
6 Shadow Creek Parkway LLC Multi-Family Residential $ 28,229,200 0.43%
7 Discovery Shadow Creek Multi-Family Residential $ 26,391,910 0.40%
8 Shadow Kirby, LTD, Prt Multi-Family Residential $ 25,000,000 0.38%
9 Pearland Lifestyle Center Retail $ 23,731,897 0.36%
10 Wal-Mart Realestate BUS TR Retail Stores $ 23,179,360 0.35%
I
TOTAL PRINCIPAL TAXPAYERS $ 340,655,827 5.21%
ALL OTHERS $ 6,200,743,856 94.79%
*TOTAL $ 6,541,399,683 100.00%
SOURCE: Brazoria County Tax Assessor Collector
U
TOP TEN TAX PAYERS
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
1
$20,000,000 11.1
1
$10,000,000 ,
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74
DEBT SERVICE FUND SUMMARY
FY 2013 ADOPTED BUDGET
OVERVIEW
The Debt Service Fund, also known as the interest and sinking fund, is established by ordinance and accounts for
the issuance of debt and provides for the payment of debt, including principal, interest and tax rebates to in-city
municipal utility districts as payments become due. In the Debt Service Fund, an ad valorem (property) tax rate
and tax levy are required to be computed and levied, which will be sufficient to produce the money to satisfy
annual debt service requirements. The City of Pearland has no general obligation legal debt limit other than a
ceiling on the tax rate specified by the State of Texas. Under the rules of the Texas Attorney General, the City
may issue general obligation debt in an amount no greater than that which can be serviced by a debt service tax
rate of$1.50 per$100 assessed valuation, based on a 90% collection rate.
Based on the values used, the budget adopted uses a Debt Service tax rate of $0.4900 per $100 assessed
valuation, as forecasted last year. Due to a relatively flat property valuation, resulting from flat or lower values on
existing residential and commercial properties and a modest rate of new development, an increase of$.0200 from
the current tax rate of$0.4700 is necessary to meet obligations. This is an increase of 4 cents over the last two
years and an increase of approximately 11.0 cents on the Debt Service tax rate and sales tax transfer needed
since 2007 in order to complete the 2001 and implement the 2007 voted bond referendums.
The tax rate generates $24,397,796 in current property taxes at a 98.5% collection rate. Revenues also include
$1,864,363 million in property taxes from the annexation of MUD 4. Revenues include $786,075 from U of H and
PEDC for debt service associated with the construction of the University of Houston-Clear Lake Pearland
Campus, which they occupy.
Expenditures total $29,273,034 for fiscal year 2013, and include $24,117,755 in principal and interest payments
and debt service associated with the MUD 4 annexation. New debt includes $10,490,000 in General Obligation
Bonds, which will represent the fifth installment of the $162 million approved by the voters. After this issuance
there remains $93.98 million to be sold. Also to be issued in 2013 will be $3.3 million in Certificates of Obligation
for a total of $13.8 million in debt to be sold for fiscal year 2013. Total principal outstanding at 9/30/2013 is
anticipated to be $296.5 million, including debt anticipated to be issued in 2013 and debt assumed with the
annexation of BC MUD #4. Tax rebates to in-city MUD's total $4,268,658, an increase of $276,365 from fiscal
year 2012, as newer districts continue to develop.
Fiscal year 2012 revenues and expenditures include $53.6 million which is associated with the refunding of$46.4
million in General Obligation Bonds and $3.5 million in Water/Sewer Bonds for a total savings of$5.3 million.
There is a planned drawdown of fund balance in the amount of$1,436,624, which will bring the fund balance at
9/30/2013 to $3,119,016 which is $191,713 over the reserve policy of$2,927,303, or 10% of expenditures. This
drawdown was anticipated in the 2011 forecast to mitigate the tax rate increase in fiscal year 2013 until
development turns around and new value added to the tax rolls. It is forecast that in fiscal years 2014 through
2017 a drawdown of fund balance will not be needed, and in each of those years the fund will remain above
reserve policy guidelines, with additional tax rate increases in years 2014-2016 (See long-range forecast).
75
I
DEBT SERVICE FUND - 20 m
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
I
I
FY 2012 FY 2012 FY 2013 i
FY 2011 Amended Year End Adopted
I
Actual Budget Projection Budget
I
OPERATING REVENUES •
I
Property Taxes $22,586,408 $23,326,941 $23,202,520 $26,603,728
Miscellaneous 834,289 826,191 808,302 794,110 i
Transfers 451,704 2,145,797 2,157,471 438,572 ■
Bond Proceeds 1,685,521 53,613,801 53,613,801 L
TOTAL 25,557,922 79,912,730 79,782,094 27,836,410
I
OPERATING EXPENDITURES
Rebates&Misc. 3,981,550 4,395,822 4,017,731 4,291,262
Bond Payment 22,619,497 75,617,725 75,730,712 24,129,755
Short-Term Note 503,022 626,223 637,550 852,017
TOTAL 27,104,069 80,639,770 80,385,993 29,273,034
REVENUES OVER(UNDER) 1
EXPENDITURES (1,546,147) (727,040) (603,899) (1,436,624)
I
FUND BALANCE -BEGINNING 6,705,688 5,159,539 5,159,539 4,555,640
Illi
FUND BALANCE -ENDING $ 5,159,540 $ 4,432,499 $ 4,555,640 $ 3,119,016
III
Reserve 10°/0 2,556,052 2,927,303
Over Policy 1,999,588 191,713
•
II
•
III
41111
76
DEBT SERVICE FUND - 20
REVENUES
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
020-0000-350.01-01 CURRENT TAXES 22,174,956 22,900,933 22,897,520 24,397,796
020-0000-350.01-02 DELINQUENT TAXES 198,935 197,790 130,000 146,387
020-0000-350.01-03 PENALTY& INTEREST 212,517 228,218 175,000 195,182
020-0000-350.01-06 ANNEXED MUD 1,864,363
*TAXES 22,586,408 23,326,941 23,202,520 26,603,728
020-0000-356.00-00 INTEREST INCOME 26,980 30,104 12,215 8,035
020-0000-356.06-00 UNREALIZED CAP GAIN (LOSS) 2,238
020-0000-358.99-00 MISCELLANEOUS 805,071 796,087 796,087 786,075
*MISCELLANEOUS 834,289 826,191 808,302 794,110
020-0000-359.09-00 FROM FUND 30 277,127 434,865 434,865 277,127
020-0000-359.45-00 FROM FUND 45 170,537
020-0000-359.18-00 FROM FUND 50 47,442 47,442
020-0000-359.43-00 FROM FUND 43 4,040
020-0000-359.24-00 FROM FUND 68 1,500,000 1,500,000
020-0000-359.36-00 FROM FUND 203 11,674
020-0000-359.99-00 FROM FUND 10 163,490 163,490 161,445
*GRANT, ISSUANCE, TRANSFER 451,704 2,145,797 2,157,471 438,572
020-0000-360.01-00 BOND PROCEEDS 1,630,000 49,805,000 49,805,000
020-0000-360.04-00 PREM/DISCT ON BONDS 55,521 3,808,801 3,808,801
*BOND PROCEEDS 1,685,521 53,613,801 53,613,801
TOTAL 25,557,922 79,912,730 79,782,094 27,836,410
77
I
GOVERNMENTAL DEBT MATURITY SCHEDULE '
AS OF 9/30/2012
GENERAL LONG-TERM DEBT* le
Fiscal Year Principal Interest Total m
2012-2013 9,435,000 12,368,885 21,803,885
2013-2014 9,995,000 12,002,514 21,997,514
2014-2015 10,000,000 11,586,940 21,586,940
2015-2016 10,475,000 11,127,871 21,602,871
1:
2016-2017 10,160,000 10,674,921 20,834,921
2017-2018 10,620,000 10,228,507 20,848,507
2018-2019 13,345,000 9,711,026 23,056,026
2019-2020 13,950,000 9,118,985 23,068,985
2020-2021 14,580,000 8,501,909 23,081,909
2021-2022 15,210,000 7,851,102 23,061,102
III
2022-2023 15,900,000 7,165,421 23,065,421
2023-2024 16,525,000 6,443,311 22,968,311
2024-2025 17,310,000 5,709,956 23,019,956 .
2025-2026 17,935,000 4,970,117 22,905,117 SO2026-2027 18,710,000 4,198,730 22,908,730
2027-2028 19,500,000 3,406,244 22,906,244
2028-2029 20,345,000 2,562,525 22,907,525 •
2029-2030 12,280,000 1,840,578 14,120,578
2030-2031 12,865,000 1,260,184 14,125,184
2031-2032 13,470,000 647,616 14,117,616 i
2032-2033 2,725,000 269,881 2,994,881
2033-2034 2,855,000 139,294 2,994,294
2034-2035 1,070,000 36,356 1,106,356
2035-2036 335,000 6,909 341,909
TOTAL 289,595,000 141,829,783 431,424,783
Series Name Principal Amount
Certificates of Obligation Series 2003 2,330,000
Permanent Improvement Bonds Series 2003 390,000
Certificates of Obligation Series 2004 1,805,000
Permanent Improvement and Refunding Bonds Series 2005 22,570,000
Certificates of Obligation Series 2006 9,160,000
Permanent Improvement and Refunding Bonds Series 2006 31,260,000
BC MUD 1 Series 2007 1,870,000
Permanent Improvement and Refunding Bonds Series 2007 68,565,000
Certificates of Obligation Series 2007 22,700,000
Permanent Improvement Bonds Series 2008 21,930,000
Certificates of Obligation Series 2008 8,585,000
Certificates of Obligation Series 2009 8,095,000
Certificates of Obligation Series 2009-A 10,865,000
Permanent Improvement and Refunding 2009* 15,755,000
Permanent Improvement Bonds Series 2010A 11,700,000
Permanent Improvement and Refunding Series 2010B 1,215,000
General Obligation Bonds Series 2011 5,340,000
Certificates of Obligation Series 2011 1,885,000
Permanent Improvement Refunding Bonds Series 2012* 43,575,000
TOTAL 289,595,000
Does not include new debt anticipated to be issued nor BC MUD#4.
*Excludes refunding portion associated with Water/Sewer.
78
GOVERNMENTAL DEBT MATURITY SCHEDULE
AS OF 9/30/2012
( \
$25,000,000
$20,000,000 -
$15,000,000 - —
—
$10,000,000 - — — — —
$5,000,000 - II
ti°0 ti°4' ti°0 ti°N6 ti°^� ti°0 ti°0 ti°�° ti°�"^ti°0 ti°�° ti°ri'� ti°q� ti°�6 ti°4\ ti°13 ti°0 ti°'b° ti°�^ ti°"a�ti° ti° ti°�� ti°+
•Principal ❑ Interest
79
I
GENERAL DEBT SERVICE SCHEDULE
FY 2013 ADOPTED BUDGET
AMOUNT
AMOUNT PAYMENT OUTSTANDING
DATE DESCRIPTION ISSUED PRINCIPAL INTEREST TOTAL AS OF 9/30/13
I
3/1/2013 Series 2003 Permanent Improvement 15,000,000 390,000 11,700 401,700
9/1/2013 Bonds
Fiscal Year Total 390,000 11,700 401,700 0
I
3/1/2013 Series 2003 Certificates 19,650,000 1,295,000 42,911 1,337,911
9/1/2013 of Obligation 18,630 18,630 1
Fiscal Year Total 1,295,000 61,541 1,356,541 1,035,000 ■
3/1/2013 Series 2004 Certificates of 21,000,000 385,000 36,100 421,100
9/1/2013 Obligation 28,400 28,400
Fiscal Year Total 385,000 64,500 449,500 1,420,000 •
I
3/1/2013 Series 2005 Permanent Improvement 37,015,000 1,845,000 517,754 2,362,754
9/1/2013 and Refunding Bonds 482,007 482,007 i
Fiscal Year Total 1,845,000 999,761 2,844,761 20,725,000
I
3/1/2013 Series 2006 Permanent Improvement 32,165,000 400,000 749,497 1,149,497
9/1/2013 and Refunding Bonds 741,497 741,497
Fiscal Year Total 400,000 1,490,994 1,890,994 30,860,000
I
3/1/2013 Series 2006 Certificates of 9,700,000 335,000 212,474 547,474
9/1/2013 Obligation 202,214 202,214
Fiscal Year Total 335,000 414,688 749,688 8,825,000
I
3/1/2013 Series 2007-BCMUD#1 1,940,000 38,933 38,933
9/1/2013 60,000 38,933 98,933
Fiscal Year Total 60,000 77,865 137,865 1,810,000
I.
3/1/2013 Series 2007 Permanent Improvement 69,640,000 1,940,000 1,587,931 3,527,931
9/1/2013 and Refunding Bonds 1,549,131 1,549,131
le
Fiscal Year Total 1,940,000 3,137,062 5,077,062 66,625,000
I
3/1/2013 Series 2007 Certificates of 23,250,000 250,000 514,325 764,325
9/1/2013 Obligation 507,763 507,763
Fiscal Year Total 250,000 1,022,088 1,272,088 22,450,000
I
3/1/2013 Series 2008 Permanent Improvement 22,835,000 235,000 530,638 765,638
9/1/2013 Bonds 524,763 524,763
le
Fiscal Year Total 235,000 1,055,401 1,290,401 21,695,000
I
3/1/2013 Series 2008 Certificates of 9,000,000 105,000 203,356 308,356
9/1/2013 Obligation 0 201,322 201,322
Fiscal Year Total 105,000 404,678 509,678 8,480,000
80
•
GENERAL DEBT SERVICE SCHEDULE
FY 2013 ADOPTED BUDGET
AMOUNT
AMOUNT PAYMENT OUTSTANDING
DATE DESCRIPTION ISSUED PRINCIPAL INTEREST TOTAL AS OF 9/30/13
3/1/2013 Series 2009 Certificates of 8,520,000 175,776 175,776
9/1/2013 Obligation 260,000 175,776 435,776
Fiscal Year Total 260,000 351,552 611,552 7,835,000
3/1/2013 Series 2009A Certificates of 12,145,000 640,000 188,483 828,483
9/1/2013 Obligation 182,083 182,083
Fiscal Year Total 640,000 370,565 1,010,565 10,225,000
3/1/2013 Series 2009 Permanent Improvement 16,735,000 380,000 329,459 709,459
9/1/2013 Bonds* 325,659 325,659
Fiscal Year Total 380,000 655,118 1,035,118 15,375,000
3/1/2013 Series 2010A Permanent Improvement 12,415,000 350,000 210,526 560,526
9/1/2013 Bonds 207,026 207,026
Fiscal Year Total 350,000 417,553 767,553 11,350,000
3/1/2013 Series 2010B Permanent Improvement 1,630,000 215,000 16,050 231,050
9/1/2013 Refunding Bonds 13,900 13,900
Fiscal Year Total 215,000 29,950 244,950 1,000,000
3/1/2013 Series 2011 General Obligation 5,400,000 140,000 100,953 240,953
9/1/2013 Bonds 99,466 99,466
Fiscal Year Total 140,000 200,419 340,419 5,200,000
3/1/2013 Series 2011 Certificates of 2,095,000 210,000 19,698 229,698
9/1/2013 Obligation 17,504 17,504
Fiscal Year Total 210,000 37,202 247,202 1,675,000
3/1/2013 Series 2012 Permanent Improvement 43,575,000 783,125 783,125
9/1/2013 Refunding Bonds* 783,125 783,125
Fiscal Year Total 0 1,566,250 1,566,250 43,575,000
TOTAL 363,710,000 9,435,000 12,368,885 21,803,885 280,160,000
*Excludes Water/Sewer component.
Does not include new debt anticipated to be issued nor BC MUD#4.
81
a
GENERAL DEBT SERVICE SCHEDULE '
FY 2013 ADOPTED BUDGET
Date Amount
Issued Amount Outstanding s
Description Rate Maturity Issued As of 9/30/13 Annual Requirements 1
Permanent 5%,6%,4.5%,4%, 2003 15,000,000 - 3/1/2013 390,000 Principal
Improvement Bonds 4.125%,4.25%,4.3%, 2028 3/1/2013 11,700 Interest •
Series 2003 4.375%,4.5% 9/1/2013 - Interest
I
Certificates of 5%,6%,4.5%,4%, 2003 19,650,000 1,035,000 3/1/2013 1,295,000 Principal •
Obligation 4.125%,4.25%,4.3%, 2023 3/1/2013 42,911 Interest
Series 2003 4.375%,4.5%,3.6%,3.7%, 9/1/2013 18,630 Interest i
3.75%,3.8%
I
General 4%,4,1%,4.68%,4.7%, 2004 21,000,000 1,420,000 3/1/2013 385,000 Principal
Obligation 4.2%,4.5%,4.625%, 2028 3/1/2013 36,100 Interest '
Series 2004 4.75%,5%,5,25% 9/1/2013 28,400 Interest i
Permanent Imp.and 3.25%,3.5%,3.625% 2005 37,015,000 20,725,000 3/1/2013 1,845,000 Principal •
Refunding Bonds 3.75%,3.875%,4%,5%, 2029 3/1/2013 517,754 Interest
Series 2005 4.1%,4.125%,4.2%,4.25% 9/1/2013 482,007 Interest '
4.3%,4.5%
I
Permanent Imp.and 4%,4.125%,4.25%, 2006 32,165,000 30,860,000 3/1/2013 400,000 Principal
Refunding Bonds 4.5%,5%,4.75% 2029 3/1/2013 749,497 Interest
Series 2006 9/1/2013 741,497 Interest a
Certificates of 6.125%,5.25%,4.125%, 2006 9,700,000 8,825,000 3/1/2013 335,000 Principal '
Obligation 4.2%,4.25%,4.3%,4.4%, 2029 3/1/2013 12,474 Interest
Series 2006 4.375%,4.4%,4.45%,4.5% 9/1/2013 02,214 Interest
la
Series 2007-
BCMUD#1 3.75%,3.8%,3.85%, 2007 1,940,000 1,810,000 3/1/2013 38,933 Interest
3.9%,4%,4.1%,4.2%, 2030 3/1/2013 60,000 Principal
4.3%,4.35% 9/1/2013 38,933 Interest i
Permanent Imp.and 4%,4.375%,4.5%,4.75%, 2007 69,640,000 66,625,000 3/1/2013 1,940,000 Principal
Refunding Bonds 5%,5.5% 2034 3/1/2013 1,587,931 Interest
Series 2007 9/1/2013 1,549,131 Interest
Certificates of 3.25%,4.25%,5%,5.25% 2007 23,250,000 22,450,000 3/1/2013 250,000 Principal i
Obligation 2034 3/1/2013 514,325 Interest
Series 2007 9/1/2013 507,763 Interest
Permanent Imp.
Bonds 4%,4.5%,4.625%, 2008 22,835,000 21,695,000 3/1/2013 235,000 Principal
Series 2008 5%,5.25%,5.5% 2034 3/1/2013 530,638 Interest
9/1/2013 524,763 Interest
Certificates of 3.75%,3.875%,4%, 2008 9,000,000 8,480,000 3/1/2013 105,000 Principal
Obligation 4.125%,4.25%,4.3%, 2034 3/1/2013 203,356 Interest
Series 2008 4.375%,4.4%,4.5%,5% 9/1/2013 201,322 Interest
Certificates of 4.5%,4.65%,4%,5%, 2009 8,520,000 7,835,000 3/1/2013 175,776 Interest
Obligation 5.25%,5.5%,2.25%,2.5%, 2034 3/1/2013 260,000 Principal
Series 2009 3%,3.5%,3.75%,4.1%, 9/1/2013 175,776 Interest
4.25%,4.4%,4.75%,4.625%
Certificates of 4.5%,4.2%,4.1.%,4.0% 2009 12,145,000 10,225,000 3/1/2013 640,000 Principal
Obligation 3.85%,3.75%,3.7%, 2029 3/1/2013 188,483 Interest
Series 2009A 3.6%,3.25%,3.4%, 9/1/2013 182,083 Interest
2.75%,2.5%,2.25%,2.0%
82
GENERAL DEBT SERVICE SCHEDULE
FY 2013 ADOPTED BUDGET
Date Amount
Issued Amount Outstanding
Description Rate Maturity Issued As of 9/30/13 Annual Requirements
Permanent Imp.Bonds 5.0%,4.5%,4.1%,3.75% 2009 16,735,000 15,375,000 3/1/2013 380,000 Principal
2009* 3.85%,3.7%,3.6%,3.4%, 2034 3/1/2013 329,459 Interest
3.25%,2.75%,2.5%,2.0% 9/1/2013 325,659 Interest
Permanent Imp.Bonds 2.0%,3.0%,3.25%,3.50% 2011 12,415,000 11,350,000 3/1/2013 350,000 Principal
Series 2010A 3.625%,3.75%,3.90%,4.0% 2035 3/1/2013 210,526 Interest
4.25% 9/1/2013 207,026 Interest
Permanent Imp.Bonds 2.0%,3.0%,3.25%,3.50% 2011 1,630,000 1,000,000 3/1/2013 215,000 Principal
Refunding Series 3.625%,3.75%,3.90%,4.0% 2018 3/1/2013 16,050 Interest
2010B 4.25% 9/1/2013 13,900 Interest
General Obligation 2.125%,3.0%,3.25%, 2011 5,400,000 5,200,000 3/1/2013 140,000 Principal
Series 2011 3.5%,4.0%,4.125% 2036 3/1/2013 100,953 Interest
9/1/2013 99,466 Interest
Certificates of 2.09% 2011 2,095,000 1,675,000 3/1/2013 210,000 Principal
Obligation 2021 3/1/2013 19,698 Interest
Series 2011 9/1/2013 17,504 Interest
Permanent Imp.Bonds 3.0%,4.0%,5.0% 2012 43,575,000 43,575,000 3/1/2013 - Principal
Refunding Series 2029 3/1/2013 783,125 Interest
2012* 9/1/2013 783,125 Interest
TOTAL 363,710,000 280,160,000 21,803,885
*Excludes Water/Sewer component.
Does not include new debt anticipated to be issued nor BC MUD#4.
83
THIS PAGE INTENTIONALLY LEFT BLANK
84
GENERAL FUND - 10
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The General Fund provides the financing for all of the City of Pearland's basic services except water, sewer and
solid waste, which is accounted for through the Water& Sewer and Solid Waste Funds. The principal sources of
revenue include property taxes, sales and franchise taxes, licenses and permits, fines and forfeitures, and
charges for services. Expenditures are comprised of five major functional areas: Public Works, Public Safety,
General Government, Community Services, and Parks and Recreation. Public Safety provides all emergency
services to the citizens of Pearland and accounts for 52% of total operating expenditures. General Government
includes departments such as Mayor and City Council, City Manager, Finance, Legal and Human Resources.
Expenditures include all personnel costs for 475.75 full-time employees and 126 part-time employees, utilities,
fuel, park and right-of-way maintenance, street lighting,just to name a few.
FY2012 FY2012 FY2013
FY2011 AMENDED YEAR END ADOPTED
ACTUAL BUDGET PROJECTION BUDGET
REVENUES
Property Taxes $10,867,570 $10,840,389 $10,748,148 $10,992,437
Sales Taxes 13,331,189 13,631,831 14,363,666 15,125,235
Franchise Fees 5,605,394 5,361,910 5,697,733 6,016,906
Licenses& Permits 1,720,856 1,791,529 2,224,046 2,620,219
Fines&Forfeitures 2,714,217 2,851,290 2,999,214 3,107,512
Charges for Service 10,892,671 11,292,491 11,564,231 12,330,342
Miscellaneous 833,204 342,904 479,404 380,620
Transfers in 3,054,072 3,801,744 3,763,560 3,776,850
Other Financing Sources 1,288,891 1,240,165 1,143,465 2,037,400
TOTAL REVENUES 50,308,064 51,154,253 52,983,467 56,387,521
EXPENDITURES
General Government 6,210,731 6,297,503 6,351,407 6,909,129
Public Safety 23,716,464 26,254,629 26,389,773 29,728,329
Community Services 3,027,088 3,123,293 3,187,440 3,450,700
Public Works 7,720,081 8,195,820 8,144,579 8,466,353
Parks&Recreation 7,171,812 7,406,800 7,463,214 8,275,021
Total Operating Expenditures 47,846,176 51,278,045 51,536,413 56,829,532
Transfers Out 800,135 1,058,162 1,476,287 1,745,652
TOTAL EXPENDITURES 48,646,311 52,336,207 53,012,700 58,575,184
Revenues Over/(Under) Expenses 1,661,753 (1,181,954) _ (29,233) (2,187,663)
Beginning Fund Balance 12,861,793 14,523,546 14,523,546 14,494,313
Ending Fund Balance $14,523,546 $13,341,592 $14,494,313 $12,306,650
Policy-2 months Recurring Oper. 8,156,786 8,199,856 8,897,914
Fund Balance over Policy 5,184,807 6,294,458 3,408,736
85
■
For fiscal year 2012 revenues are expected to be $52,983,467, $1,829,214 higher than budget, and $2,675,403
higher than actual for fiscal year 2011, mainly due to improvements in sales tax remittances, and an increase in
Building Permit activity. The fiscal year 2012 budget incorporated a modest 3.0% increase in sales tax based on
the projection of 2011 sales tax receipts; however, sales tax remittances for fiscal year 2012 show an
improvement in economic activity with a projection of $14,231,385, $739,554 or 5.5% higher than the amended
budget and $1,043,442 or 7.9%, higher than the actual for fiscal year 2011. Franchise Fees of $5,697,733 is
$335,823 greater than budget due to franchise fees from cable television. Licenses and Permits revenue of
$2,224,046 is higher than budget by $432,517 and higher than fiscal year 2011 by $503,190. This is a result of
higher single family and commercial building permits and associated revenue coming from those permits than last
year. This year, there is an significant upward trend for single family building permits projected at 1,142 by year ■
end, a 52% increase from anticipated. There were also several big commercial permits: Kelsey Seybold, Merit
Medical, Sam's Club, Ref-Chem and apartment buildings. Charges for Services total $11,564,231 and are '
$271,740 greater than budget mainly due to a $233,000 improvement in Ambulance Service Fees collection from ■
a rise in active service calls and from a change to bundled billing, and in TIRZ Administration Fees, which is
higher than budget by $53,639. TIRZ Revenue is based on valuation in the TIRZ and collection rate. '
Miscellaneous revenues total $479,404 and are expected to be higher than budget by $136,500, mainly due to a •
$51,564 increase in Sale of Property for easements and a $30,000 increase in Street Light Charges from new
development. '
■
Fiscal year 2012 operating expenditures total $51,536,413 and are greater than budget by $258,368 mainly due
to Council decisions to reopen the outdoor pool, give a one-time 2% employee merit adjustment and 2% civil '
service step increase, special council run-off elections, and Fire Department overtime to backfill for vacation
benefits. These adjustments approved by City Council are incorporated into the projections through Council
action; the budget will be amended to reflect the projections. General Government will be over budget by $53,904
due to special elections, and due to additional sales tax rebate to AmReit for sales tax received but not rebated;
discovered via in-depth review of reports from the State. Public Safety is projected to end the year slightly over
budget mainly due to Fire Department overtime to backfill for vacation benefits and a mid-year civil service step ■
increase for Police; however EMS and the Fire Marshal Office are projecting some savings, with the total Public
Safety budget being over by $135,144. Community Services, Public Works and Parks and Recreation are
projected to end the year close to budget. Community Services will be slightly over by $64,147, mainly due to the
increased cost in fuel, chemicals in Animal Control and contract employment in Public Affairs for videographer
services for Council meetings, which began in 2012. Public Works expenditures will be slightly lower than budget
by $51,241 mainly due to fuel and personnel savings. Parks and Recreation projected expenditures are $56,414
over budget due to opening the outdoor pool, which had originally been budgeted to be closed.
Revenues are over operating expenditures by $1,447,054, $1,570,846 over budget. Transfers out to other funds
are projected to be $1,476,287, $418,125 more than budgeted. This is due to funds being transferred to the Self-
Insurance Medical Fund as claims and fees are expected to exceed contributions. Total expenditures, including
transfers, exceed revenues by $29,233, $1,152,721 less than the planned drawdown of fund balance of
$1,181,954. Fund balance at 9/30/2012 is anticipated to be $14,494,313, $1,152,721, more than budgeted and i
$6.3 million over a reserve requirement of 2 months. These funds can be used to fund non-recurring items in the
fiscal year 2013 budget.
Fiscal year 2013 revenues total $56,387,521, which is $3,404,054, or 6.4% higher than fiscal year 2012
projections and $5,233,268 or 10.2% higher than the fiscal year 2012 budget. Excluding Other Financing
Sources, revenues total $54,350,121, $2.5 million, or 4.8%, more than projections. The budget incorporates a
5.4% increase in sales tax receipts, which includes increases related to the construction of Kelsey Seybold and
the new Sam's Club. Sales tax totals $14,992,954, up $761,569 over the projected fiscal year 2012 collection of
$14,231,385. A major increase is expected in Charges for Services, at $12,330,342, $766,111 greater than the
projected $11,564,231 in fiscal year 2012, due to higher TIRZ administrative fees, ambulance services calls, and
Parks & Recreation events and programs. The TIRZ administrative fees total $6,422,902, an increase of
$436,064 over the projection for fiscal year 2012. This increase is attributable to growth of assessed valuation
and a 2 cent increase in the tax rate. In addition, Fines and Forfeitures increases by $108,298 over the fiscal year
2012 projection, mainly due to an increase in warrant collections and traffic enforcement with the anticipated
assignment of an additional motorcycle Patrol Officer. Miscellaneous revenue decreases by $98,784 due to non-
recurring revenues from the sale of property in fiscal year 2012. Franchise Fees are $319,173 higher than fiscal
year 2012 attributable largely to growth and annexation of MUD 4.
86
Operating expenditures total $56,829,532, a 10.3%, or $5,293,119, increase from the 2012 projections and
$5,551,487, or 10.8% increase from the 2012 amended budget. The variance to budget is explained below with
additional detail:
FY2012 FY2013
Amended Budget Budget (Decrease)/Increase
Total Budget $52,336,207 $58,575,184 $ 6,238,977
Non-Recurring Carryover ($790,747)
Non-Recurring Funding ($1,556,369) ($4,012,975)
Total Recurring $49,989,091 $54,562,209 $4,573,118
% Increase 9.1%
Employee Compensation $ 1,206,442
New Positions $ 595,790
Full Year Impact $ 378,716
(2012 New, Mid-Year and Step Increases)
SUI/TMRS/WC Increases $ 294,423
Medical/Dental Premium Increase $ 446,384
Police-Fire-EMS 24/7 OT Coverage $ 363,081
Westside Library $ 117,288
Fire/EMS Dispatch $ 120,000
Fuel/Parts and Repairs $ 155,486
Landscape Maintenance $ 156,673
(Walnut, Magnolia III, Pearland Pkwy/Dixie Farm)
Property Insurance $ 136,212
Outdoor Pool $ 133,769
Other Supplemental Requests $ 134,067
Fire Department Replacement Programs $ 67,667
(Hose, Uniforms, Equipment)
MUD 4, Excluding Officers $ 25,928
Ditch Swapping $ 56,000
Street/Sidewalk Rehabilitation $ 155,928
Sales Tax Incentives $ 62,988
Facilities Maintenance $ 106,400
Other $ 190,103
Budget Reductions $ (330,227)
Salaries and Wages account for a large portion of the $4.6 million variance of recurring operating expenditures
from the 2012 budget mainly due to a 3% average pay increase and benefit increases, as well as new positions
added in fiscal year 2013. New positions added for fiscal year 2013 include a net increase of 11 full-time
equivalent positions; 11 full-time positions and 1 part-time position. A part-time position is converted into a full-
time position. Of the new positions, 8 full-time are in the Police Department, 2 full-time in Health & Environmental
Services, 1 full-time position is in Community Development Administration and 1 part-time is in the Municipal
Court. The positions in the Police Department include 6 Police Officers, with 2 beginning April 1, 2013, 1 Jailer
and 1 Records Clerk to begin October 1, 2012. The Health & Environmental Services positions are Health/Code
Enforcement Officers. Municipal Court adds a part-time Deputy Clerk to begin October 1, 2012. The Police
Officers are related to the increase in service area for the inclusion of MUD 4 Annexation, as well as general
growth of the City. (See Staffing Summary— FTE in Appendix.)
The addition of these new full-time and part-time positions to the General Fund budget will assist in providing for
basic City services. For fiscal year 2013, the City has anticipated $230,000 in personnel savings associated with
vacancies that may occur throughout the year.
87
u
General Government totals $6,909,129, $557,722 greater than fiscal year 2012 projections. The increase can be
attributed to capital improvements in information technology that include $224,692 for the replacement of data •
switches at the City Hall Complex and $245,368 for replacement of the Nortel Meridian Phone System.
.
The budget for Public Safety, which includes Police, Fire and EMS totals $29,728,329, a $3.3 million or 12.7% •
increase from fiscal year 2012 projections. The Fire Department increased by $1.1 million and includes the
replacement of a Ladder Truck ($750,000), Driver/Operator pay of$69,054, $58,277 for 2 replacement vehicles in
the Fire Marshal's Office, and an average 3% merit increase. EMS increases by $512,219 over projections due to •
contracting out EMS/Fire Dispatch ($160,000), equipment and merit increase. Increase of $1.7 million in Police
includes $173,016 for Shift Differential Pay, $470,201 for 8 positions, $376,592 for new and replacement
vehicles/motorcycles and $90,773 for civil service step increases.
•
The Community Services budget totals $3,450,700. This is a increase of $263,260 from fiscal year 2012 ■
projections mainly due to the addition of 2 Health/Code Enforcement Officers in Health & Environmental Services,
1 Part-Time Deputy Clerk in Municipal Court, an upgrade from part-time clerk to full-time in Community '
Development Administration, and a contractual agreement for dog kennel cleaning at the Animal Control facility.
Public Works budget totals $8,466,353, a $321,774 increase from 2012 projections. Increase includes $38,760 for '
the replacement of school zone flasher systems, $77,065 for replacement vehicles, $80,850 for a single drum •
vibratory pad-foot roller, $59,050 for rental equipment to carry out paving projects, and $26,500 for 2 forklift
refurbishments. •
.
The budget for Parks & Recreation totals $8,275,021, an increase of$811,807 from fiscal year 2012 projections.
The increase includes $110,915 for 3 replacement vehicles, the addition of 1 new vehicle, a cargo trailer, and a
double axel trailer with lift gates & lock box. Park Maintenance includes $116,000 for contracting out mowing for 2 •
medians, $81,577 for 2 Pavilion renovations and 2 Shade structure installments at Centennial Park, installation of
shade covers, parking and jogging track material at Woody Park, and renovation of restroom facility at •
Southdown. Parks Facilities include $125,000 for roof repair and A/C unit upgrades and replacements.
•
Natatorium improvements include $23,345 for window shades that will reduce glare and safety hazard in the pool
area as well as ADA accessibility improvements with a pool chair lift and an automatic door opener for restrooms. •
Transfers out to other funds total $1,745,652 and include transfers to the Property Insurance Fund towards '
property insurance premiums of$800,046, $560,250 to the Employee Medical Fund for reserves, $218,961 to the •
Enterprise Fund, $161,445 to the Debt Service Fund for University of Houston Fund and $4,950 to the Grant Fund
as a match for grant applications submitted.
Revenues are under expenditures by $2,187,663. This is a planned drawdown of fund balance, as the City is
using fund balance to fund its non-recurring purchases totaling $1,900,365 and a portion of MUD 4 expenditures
of $287,298. MUD 4 property taxes, estimated at $471,529 based on the current maintenance tax rate of 21.51
cents will not be received by the City until fiscal year 2014 to cover future recurring expenditures. Ending balance
at 9/30/2013 is estimated to be $12,306,650, which is over the two month reserve policy requirement by
$3,408,736.
•
•
•
I
88
GENERAL FUND SUMMARY
FY 2013 ADOPTED BUDGET
TOTAL REVENUES - $56.39 M
Other Sources
Transfers 3% Sales Taxes
7% 27%
Miscellaneous
1%
Charges for
Service44\4,
22%
Property Taxes
Fines &
Forfeitures 19%
5% License &
Permits Franchise Fees
5% 11%
TOTAL EXPENDITURES - $58.57 M
General
Parks &
Transfers Out Government
Recreation 3% 12%
14%
Public Works
14%
R z, •
Community
Services Public Safety
0
6 51%
89
I
GENERAL FUND REVENUE
FY 2013 ADOPTED BUDGET
I
FY2012 FY2012 FY2013
FY2011 AMENDED YEAR END ADOPTED •
ACCOUNT NUMBER REVENUE CATEGORY ACTUAL BUDGET PROJECTION BUDGET
i
•
010-0000-350.01-01 CURRENT TAXES 10,600,068 10,480,519 10,480,519 10,711,657
010-0000-350.01-02 DELINQUENT TAXES 119,315 104,000 80,000 90,000
010-0000-350.01-03 PENALTY& INTEREST 120,866 125,000 106,849 110,000
010-0000-350.01-04 IN LIEU OF PROPERTY TAXES 27,321 130,870 80,780 80,780
010-0000-350.01-06 MUD 5
*TAXES 10,867,570 10,840,389 10,748,148 10,992,437
I
010-0000-350.02-01 SALES TAXES 13,187,943 13,491,831 14,231,385 14,992,954
010-0000-350.03-01 MIX DRINK TAXES 143,246 140,000 132,281 132,281
*OTHER TAXES 13,331,189 13,631,831 14,363,666 15,125,235
I
010-0000-350.04-01 GAS COMPANY 371,243 341,243 269,022 308,000
010-0000-350.04-02 ELECTRIC COMPANY 2,750,738 2,780,000 2,780,000 2,905,700
010-0000-350.04-03 TELEPHONE COMPANY 300,056 310,885 293,922 308,473
010-0000-350.04-04 CABLE TELEVISION 1,014,184 793,800 1,149,881 1,211,310
010-0000-350.04-05 SANITATION RESIDENTIAL 1,169,173 1,135,982 1,204,908 1,283,423
*FRANCHISE FEES 5,605,394 5,361,910 5,697,733 6,016,906
010-0000-351.01-01 BUILDING PERMITS 632,080 726,924 996,824 1,181,588
010-0000-351.01-03 PLATTING FEES 42,811 45,000 55,000 58,000
010-0000-351.01-04 BEER PERMITS 9,850 14,280 18,000 11,000
010-0000-351.01-05 MOVING PERMITS 4,400 5,100 2,400 2,400
010-0000-351.01-06 PEDDLERS&SOLICITORS 1,385 1,485 2,500 2,000 I
010-0000-351.01-07 HEALTH CERTIFICATE FEES 39,598 40,000 40,000 104,400
010-0000-351.01-08 WRECKER PERMITS 3,100 3,500 4,000 4,000
010-0000-351.01-09 BUILDING PLAN CHECK FEE 392,825 442,540 518,348 544,393 m
010-0000-351.01-10 OCCUPANCY PERMITS 9,100 8,500 9,100 10,665
010-0000-351.01-11 DEMOLITION PERMITS 1,100 1,500 1,300 1,300 I:
010-0000-351.01-12 BLDG. SITE WORK PERMIT 15,947 21,500 34,000 27,220
010-0000-351.01-13 ALARM PERMITS 118,853 20,000 43,935 47,135
010-0000-351.01-14 HEALTH-REGISTRATION 1 YR. 5,085 5,000 4,930 5,665
010-0000-351.01-15 HEALTH-REGISTRATION 2 YR. 7,985 8,000 8,000 9,200
010-0000-351.01-32 SIGN PERMITS 7,040 9,000 7,500 9,800 .
010-0000-351.01-33 AMBULANCE PERMIT 4,200 6,750 6,200 6,200
010-0000-351.01-34 TAXI CAB PERMIT 3,646 4,000 3,823 3,823 •
010-0000-351.01-35 TEMPORARY STRUCTURES 200 600 600 800 .
010-0000-351.01-40 RECORDATION &COURIER 6,428 5,250 5,100 6,050
FEE
010-0000-351.02-02 BP PLAN&ZONE ADJUSTMENT 11,244 13,500 8,000 28,800
010-0000-351.02-03 GARAGE SALE PERMITS 37,695 39,500 36,025 37,997 -
010-0000-351.02-04 CULVERT PERMITS 624 800 1,100 800
010-0000-351.02-05 ANIMAL LICENSES 30,025 30,000 30,000 33,325
010-0000-351.02-09 FOSTER HOME INSPECTION 1,850 1,800 1,950 1,950
010-0000-351.02-10 MOWING LIEN 428
90
GENERAL FUND REVENUE
FY 2013 ADOPTED BUDGET
FY2012 FY2012 FY2013
FY2011 AMENDED YEAR END ADOPTED
ACCOUNT NUMBER REVENUE CATEGORY ACTUAL BUDGET PROJECTION BUDGET
010-0000-351.03-01 ELECTRICAL PERMITS 78,945 85,050 96,549 116,161
010-0000-351.03-02 PLUMBING&GAS PERMITS 99,491 95,955 105,325 126,220
010-0000-351.03-03 MECHANICAL PERMITS 103,896 101,045 131,657 153,075
010-0000-351.03-05 REINSPEC. FEE/INSPECTION 5,495 6,200 5,600 38,100
010-0000-351.04-01 FIRE ALARM 2,691 2,000 2,364 2,364
010-0000-351.04-03 FIRE PROTECTION 920 1,100 950 950
010-0000-351.04-04 FIRE SPRINKLER 5,516 9,000 4,200 4,500
010-0000-351.04-05 FIRE SPRINKLER-ALTERATION 388 500 400 400
010-0000-351.04-06 FIREWORKS 150 150 150
010-0000-351.04-07 IRRIGATION 11,419 11,000 13,000 15,000
010-0000-351.04-08 SWIMMING POOL 23,274 22,000 22,600 22,600
010-0000-351.04-09 DIRT GRADING PERMIT 1,750 3,000 2,188 2,188
`LICENSES& PERMITS 1,720,856 1,791,529 2,224,046 2,620,219
010-0000-352.00-00 FINES& FORFEITURES 2,508,346 2,625,000 2,777,243 2,881,279
010-0000-352.01-00 CHILD SAFETY 18,716 23,835 25,000 25,000
010-0000-352.01-01 CHILD SAFETY-HARRIS CO. 3,245 2,500 3,500 3,500
010-0000-352.02-00 COMMERCIAL CARRIER FINES 88,574 83,000 88,000 88,000
010-0000-352.05-00 TIME EFFICIENCY -5,465 -6,045 -5,554 -5,760
010-0000-352.06-00 ANIMAL CRUELTY 100
010-0000-352.07-00 OMNIBASE 15,370 18,000 16,500 17,556
010-0000-352.08-00 STATE FEES 85,431 105,000 94,425 97,937
*FINES&FORFEITURES 2,714,217 2,851,290 2,999,214 3,107,512
010-0000-353.01-01 AMBULANCE SERVICE FEE 2,516,195 2,400,000 2,633,000 2,738,000
010-0000-353.01-02 MUD/EMS/FIRE COLLECTIONS 57,943 58,000 74,135 74,135
010-0000-353.01-03 STRAT PTR AGRMT/FIRE,EMS 279,537 326,564 358,527 255,197
010-0000-353.01-04 FALSE ALARM FEE 86,934 68,000 74,000 76,000
010-0000-353.01-06 ARREST FEES 1,876 3,500 3,750 3,750
010-0000-353.01-07 CLEAR. LETTER FEE 550 550 550 550
010-0000-353.01-08 SUBPOENA 115 60 150 150
010-0000-353.01-09 OFFENSE REPORT COPIES 254 500 100 100
010-0000-353.01-10 ACCIDENT REPORT COPIES 6,762 7,500 7,000 7,000
010-0000-353.01-12 SRO EQUIPMENT 69,542 69,542 69,550 78,000
010-0000-353.01-13 SRO PERSONNEL 596,698 639,496 601,957 657,016
010-0000-353.01-14 NON EMERG AMBULANCE 1,034
TRSPT
010-0000-353.01-16 NON EMERG EMS SERVICE 8,484 7,500 5,227 5,227
010-0000-353.01-17 TCLEOSE FUNDS 10,650
010-0000-353.01-40 TRAINING TUITION 20 5,000 550 1,000
010-0000-353.01-41 TRAINING RECYCLING 308 1,200 1,000 1,000
010-0000-353.01-20 MISCELLANEOUS 899
010-0000-353.01-99 ANIMAL SHELTER FEES 48,341 47,000 51,000 52,500
010-0000-353.03-01 EVENTS& PROGRAMS 570,388 608,000 528,453 596,712
91
I
I
GENERAL FUND REVENUE
FY 2013 ADOPTED BUDGET '
I
FY2012 FY2012 FY2013 m
FY2011 AMENDED YEAR END ADOPTED
ACCOUNT NUMBER REVENUE CATEGORY ACTUAL BUDGET PROJECTION BUDGET
010-0000-353.03-02 FACILITY RENTALS 87,803 80,000 82,945 110,500
010-0000-353.03-03 SWIMMING POOL FEES 37,222 30,000 53,540
010-0000-353.03-06 NATATORIUM 98,818 110,000 121,036 130,036 L
RECREATION CENTER
010-0000-353.03-07 RENTALS 39,112 45,000 30,000 46,470
010-0000-353.03-08 REC. CENTER MEMBERSHIPS 868,070 855,000 866,613 894,113 '
010-0000-353.03-09 FACILITY RENTAL- U OF H 1,035 580 1,000 1,000 L
010-0000-353.03-10 SPECIAL EVENT PERMIT FEES 400 300 300 300
010-0000-353.03-30 MISCELLANEOUS 2,200 89,644
010-0000-353.05-01 ENGINEERING INSPECT FEE 10,830 20,000 20,000 25,000 '
010-0000-353.05-05 TIRZ ADMINISTRATION FEES 5,487,721 5,933,199 5,986,838 6,422,902 1
010-0000-353.05-06 PERMITS INSPECTION FEE 2,880 2,000 6,100 4,500
010-0000-353.05-25 TRAFFIC IMPACT ANALYSIS 2,250 4,000 8,250 6,000 '
*SERVICES 10,892,671 11,292,491 11,564,231 12,330,342 1
I
010-0000-356.00-00 INTEREST INCOME 44,829 35,000 56,729 56,729
UNREALIZED CAPITAL •
010-0000-356.06-00 GAIN(LOSS) 15,033
•
*INTEREST 59,862 35,000 56,729 56,729
010-0000-358.04-00 BUILDING RENT 17,376 17,504 17,339 17,600
010-0000-358.05-00 OTHER VICTIMS PROGRAM 4,220 8,000 7,500 7,500
PW DAMAGE
010-0000-358.06-00 REIMBURSEMENT -4,121
010-0000-358.08-00 STREET LIGHT CHARGES 5,000 35,000 15,000
010-0000-358.09-00 BIDS&SPECS -838 100 •
010-0000-358.10-00 RECYCLE REVENUE 55,218 14,750 54,164 44,000 •
010-0000-358.12-00 N.S.F. FEES 2,550 1,000 4,000 4,000
•
010-0000-358.13-00 PLAT COPIES 3 150 15 15
010-0000-358.14-00 REPRODUCTION/XEROX 2,303 1,800 1,500 1,500
COPIES
010-0000-358.15-00 SALE OF PROPERTY 79,439 37,800 89,364 9,750
010-0000-358.16-00 CASH SHORT/OVER 393
010-0000-358.17-00 WAIVER OF ENCROACHMENT 750 500 1,000 875
010-0000-358.26-00 JAIL PHONE 2,022 2,000 2,000 2,000
AMBULANCE PERMIT APP.
010-0000-358.29-00 FEE 3,650 4,000 3,750 3,750
010-0000-358.37-00 SUSPENSE REVENUE 830le
010-0000-358.40-00 SIGN REVENUE 48,750 35,000 26,475 30,780
INSURANCE
010-0000-358.45-00 REIMBURSEMENTS 230,384
010-0000-358.99-00 MISCELLANEOUS 326,292 180,300 184,689 187,121
*MISCELLANEOUS 773,342 307,904 422,675 323,891
010-0000-359.01-00 FROM FUND 15 98,297 103,212 103,212 151,438
010-0000-359.02-00 FROM FUND 17 45,706
010-0000-359.09-00 FROM FUND 30 800,000 980,427 935,337 927,817
010-0000-359.10-00 FROM FUND 35 750
92
GENERAL FUND REVENUE
' FY 2013 ADOPTED BUDGET
FY2012 FY2012 FY2013
FY2011 AMENDED YEAR END ADOPTED
ACCOUNT NUMBER REVENUE CATEGORY ACTUAL BUDGET PROJECTION BUDGET
010-0000-359.11-00 FROM FUND 42 250,167 238,712 238,712 150,665
0 010-0000-359.18-00 FROM FUND 50 129,640 169,572 169,572 109,974
' 010-0000-359.23-00 FROM FUND 67 317,238 313,806 313,806 263,715
010-0000-359.24-00 FROM FUND 68 519,706 444,193 444,193 685,502
'
010-0000-359.26-00 FROM FUND 70 273,964 568,549 568,549 17,227
0 010-0000-359.29-00 FROM FUND 101 75,586 473,041 493,202 499,591
010-0000-359.31-00 FROM FUND 301 192,262 192,262 83,929
010-0000-359.39-00 TRANSFER FROM FUND 116 11,110 7,313 7,313
010-0000-359.34-00 TRANSFER FROM FUND 202 225,461 64,811 64,811 395,692
010-0000-359.36-00 TRANSFER FROM FUND 203 172,622 130,875 130,875 406,495
010-0000-359.40-00 TRANSFER FROM FUND 107
010-0000-359.44-00 TRANSFER FROM FUND 108 41,000 37,500 29,443
010-0000-359.41-00 TRANSFER FROM FUND 140
010-0000-359.48-00 TRANSFER FROM FUND 109 45,450
010-0000-359.53-00 FROM FUND 205
010-0000-359.81-00 FROM FUND 23 50,653
010-0000-359.55-00 FROM FUND 55 12,072 12,072
010-0000-359.96-00 TRANSFER FROM FUND 200 41,224 65,399 60,201
010-0000-359.97-00 TRANSFER FROM FUND 201 39,355
010-0000-359.98-00 TRANSFER FROM FUND 120 948
*GRANT, ISSUANCE, TRANSFER 3,054,072 3,801,744 3,763,560 3,776,850
010-0000-360-03-00 CAPITAL LEASE PROCEEDS 1,288,891 1,240,165 1,143,465 2,037,400
*OTHER FINANCING SOURCES 1,288,891 1,240,165 1,143,465 2,037,400
TOTAL $50,308,064 $51,154,253 $52,983,467 $56,387,521
I
I
I
I 93
I
GENERAL FUND EXPENDITURE SUMMARY
(All Departments) '
FY 2013 ADOPTED BUDGET
I
/
I
•
Transfers 3%
Capital Outlay 6%
Inventory 0%
•
Sundry Charges 1% NN
•
Miscellaneous '
Services
13% Salaries&Wages
65% '
Equipment '
______________________________
Maintenance 5%
m
Building Maintenance
3% I
Materials&Supplies m
4%
J
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
BY CATEGORY Actual Budget Projection Budget
Salaries&Wages $33,814,112 $35,075,455 $35,165,537 $38,203,820
Materials&Supplies $1,774,096 $1,990,161 $2,016,125 $2,102,180 •
Building Maintenance $1,420,796 $1,323,590 $1,383,563 $1,425,952
Equipment Maintenance $2,059,166 $2,440,317 $2,673,342 $2,683,898la
Miscellaneous Services $6,713,730 $7,298,025 $7,285,820 $7,739,907
Sundry Charges $454,893 $670,346 $544,324 $698,979
Inventory $158,130 $278,254 $292,412 $280,516 •
Capital Outlay $1,451,253 $2,201,897 $2,175,290 $3,694,280
•
SUB-TOTAL 47,846,176 51,278,045 51,536,413 56,829,532
I
Transfers 800,135 1,058,162 1,476,287 1,745,652
TOTAL $48,646,311 $52,336,207 $53,012,700 $58,575,184
I:
94
GENERAL FUND EXPENDITURES
' By FUNCTION/DEPARTMENT
FY 2013 ADOPTED BUDGET
' FY2012 FY2012 FY2013
FY2011 AMENDED YEAR END ADOPTED
FUNCTION/DEPARTMENT ACTUAL BUDGET PROJECTION BUDGET
' GENERAL GOVERNMENT
City Council 106,105 110,714 111,850 106,421
City Manager 647,112 648,631 673,398 678,726
' Human Resources 642,936 682,493 686,110 678,587
' City Secretary 309,054 281,937 324,213 300,638
Legal 703,064 617,483 624,481 636,097
Information Technology 889,818 928,468 921,551 1,538,600
' Finance 1,688,644 1,708,220 1,722,250 1,825,990
' Other Requirements 1,068,089 1,152,750 1,137,671 895,069
Library' 155,909 166,807 149,883 249,001
GENERAL GOVERNMENT TOTAL 6,210,731 6,297,503 6,351,407 6,909,129
PUBLIC SAFETY'
Police 16,171,604 17,408,818 17,484,310 19,177,127
Fire 3,533,946 4,371,588 4,519,018 5,580,791
' Fire Marshal 523,494 605,552 593,034 695,913
' Emergency Management 83,979 69,665 71,630 40,498
Emergency Medical Services 3,403,441 3,799,006 3,721,781 4,234,000
PUBLIC SAFETY TOTAL 23,716,464 26,254,629 26,389,773 29,728,329
' COMMUNITY SERVICES
Community Development
Community Development Administration 198,869 195,782 250,285
' Planning 460,280 448,327 404,819 372,728
' Permits& Inspections 962,259 770,613 825,434 846,105
Health& Environmental Services 240,842 256,616 415,755
Animal Control 649,820 597,949 611,864 659,401
' Public Affairs 283,009 310,332 321,276 306,755
Municipal Court 671,720 556,361 571,649 599,671'
COMMUNITY SERVICES TOTAL 3,027,088 3,123,293 3,187,440 3,450,700
I
PUBLIC WORKS
Administration 196,877 209,131 211,212 173,005
Fleet 422,097 465,063 450,235 449,343
' PW GIS 47,777
I Streets& Drainage 3,998,924 4,493,440 4,606,128 4,526,934
Service Center 85,287 185,918 156,510 222,500
I Engineering&Capital Projects
Engineering&Capital Projects Administration 273,625
I Capital Projects 1,016,816 954,100 923,873 721,516
Geographic Information Systems 198,120 220,926 220,520 215,627
I Engineering 1,050,276 931,183 900,043 1,119,682
I Traffic Operations and Maintenance 703,907 736,059 676,058 764,121
' PUBLIC WORKS TOTAL 7,720,081 8,195,820 8,144,579 8,466,353
I
I 95
I
I
GENERAL FUND EXPENDITURES
By FUNCTION/DEPARTMENT
FY 2013 ADOPTED BUDGET 1
FY 2012 FY 2012 FY 2013
FY2011 AMENDED YEAR END ADOPTED 1
FUNCTION/DEPARTMENT ACTUAL BUDGET PROJECTION BUDGET
PARKS&RECREATION
Administration 652,553 757,714 779,005 940,102 1
Recreation Center/Natatorium 1,192,737 1,713,512 1,766,539 1,848,836 1
Westside Events Center 162,805 175,367 187,479 205,571 1
Medians& ROWs Maintenance 1,002,380 1,025,272 960,377 1,013,194
Parks Maintenance 1,137,396 1,203,680 1,164,253 1,370,319 C
Custodial Services 365,489 335,608 368,267 387,446
Facilities Maintenance 713,799 774,371 774,105 1,012,836
Community Center 26,053 •
Athletics 264,449 344,713 311,067 329,155
Special Events 285,678 316,916 291,854 265,045
Senior Program 230,191 222,828 236,378 208,861
Youth Development 312,747 226,777 183,320 226,123
Aquatics 554,138 108,950 209,591 245,395
Recycling 271,397 201,092 230,979 222,138
PARKS & RECREATION TOTAL 7,171,812 7,406,800 7,463,214 8,275,021
SUBTOTAL 47,846,176 51,278,045 51,536,413 56,829,532
I
TRANSFERS 800,135 1,058,162 1,476,287 1,745,652
I
GENERAL FUND TOTAL $48,646,311 $52,336,207 $53,012,700 $58,575,184
m
' Library employees' salaries are funded by the County; City pays all operating expenses.
L
Ill
IIII
lo
96
GENERAL GOVERNMENT
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
/ EXPENDITURES BY DEPT/DIVISION Actual Budget Projection Budget
City Council 106,105 110,714 111,850 106,421
City Manager 647,112 648,631 673,398 678,726
Human Resources 642,936 682,493 686,110 678,587
City Secretary 309,054 281,937 324,213 300,638
Legal 703,064 617,483 624,481 636,097
Information Technology 889,818 928,468 921,551 1,538,600
Finance 1,688,644 1,708,220 1,722,250 1,825,990
Other Requirements 1,068,089 1,152,750 1,137,671 895,069
Library 155,909 166,807 149,883 249,001
GENERAL GOVERNMENT TOTAL 6,210,731 6,297,503 6,351,407 6,909,129
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY CATEGORY Actual Budget Projection Budget
Salaries&Wages 3,562,768 3,469,895 3,647,487 3,513,522
Materials&Supplies 60,334 66,457 66,680 59,552
Building Maintenance 837 15,326
Equipment Maintenance 474,079 567,314 557,996 587,973
Miscellaneous Services 1,623,449 1,455,056 1,488,648 1,461,055
Sundry Charges 418,926 616,081 475,432 637,700
Inventory 60,584 80,411 72,875 138,990
Capital Outlay 10,591 42,289 41,452 495,011
GENERAL GOVERNMENT TOTAL 6,210,731 6,297,503 6,351,407 6,909,129
l
General Government as% of General Fund
FY 2013 Operating Expenditures
City Council, 0.2%
Other Require., 1.7%
H.R., 1.2%
City Secretary, 0.5%
Legal, 1.1%
0
° - Finance, 3.2%
City Manager, 1.2%
Library, 0.4%
I.T., 2.7%
\ J
97
•
GENERAL GOVERNMENT
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING BY DEPT/DIVISION*** Actual Budget* Projection Budget
City Council 6 6 6 6
City Manager 4 4 4 4
Human Resources 9 9 9 9
City Secretary 4 4 4 4
Legal 5 5 5 5 •
Information Technology 5 5 5 5
Finance 17 17 17 17
Other Requirements •
Library**
GENERAL GOVERNMENT TOTAL 50 50 50 50
I
*Same as adopted budget, unless where noted.
•
**Library staffing funded by County.
***GIS and Project Management moved to Engineering and Capital Projects in Public Works.
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•
•
•
•
•
•
•
•
98
CITY COUNCIL - 1010
MISSION STATEMENT
The mission of the City Council is to establish policies for orderly growth, development, and operation of the City
of Pearland, make final decisions in matters of zoning, set a long-range vision of the City, adopt an annual budget
and tax rate, and hold public hearings to hear citizen's response to matters before the Council.
r
TOM REID
MAYOR
(
WOODY OWENS SCOTT SHERMAN SUSAN KEITH GREG HILL
Position 1 Position 2 SHERROUSE ORDENEAUX Position 5
Mayor Pro Tern Position 4
Position 3
99
I
CITY COUNCIL - 1010
GOALS
■
• Maintain a strong relationship with TxDOT to obtain needed funding and maintain the strong relationship
already established with H-GAC.
• Pursue funding sources for regional transportation projects and enhance communication between the City ■
and funding/political entities to secure support and funding for Pearland's transportation needs.
• Determine priorities of projects and the impact of operations and maintenance of projects.
• Pursue additional alternative funding sources for current and future projects.
• Continue to lobby effectively for improvements to Clear Creek.
• Increase the number of businesses within the City. '
FISCAL YEAR 2012 ACCOMPLISHMENTS
I
• Implemented a strategy to ensure Pearland's transportation interests/needs are met, taking a proactive role in
aggressively pursuing funding sources for regional transportation projects.
• Began exploration of the feasibility of a Westside Animal Control facility.
• Continue to discuss/evaluate the Five Year Annexation Plan to purchase or accumulate property for best use
in build-out of City, considering provision of City services within these areas.
• Completed objectives within Council's Strategic Priorities. '
• Held workshops and public hearings on and approved fiscal year 2013 budget and tax rate. .
FISCAL YEAR 2013 OBJECTIVES
• Continue exploration of the feasibility of a Westside Animal Control facility.
• Continue to discuss/evaluate the Five Year Annexation Plan to purchase or accumulate property for best use
in build-out of City, considering provision of City services within these areas.
• Complete objectives within Council's Strategic Priorities.
• Complete annexation of Brazoria County MUD#4.
I
PERFORMANCE MEASURES I
•
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Council Meetings: I
Regular Meetings 24 24 24 24
Special Meetings 21 14 20 21
Workshops 42 33 37 42
Public Hearings 11 7 11 8
Joint Public Hearings 30 23 8 29
Ordinances Considered 65 43 64 60 •
Resolutions Considered 175 150 181 180
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100
CITY COUNCIL - 1010
OVERVIEW
The City Council is the legislative and policy-making body of the City. The Mayor and each Council member are
elected at-large, and the Mayor and all other Council members hold office for a period of three years and until a
successor is elected and qualified. Council members shall be limited to two full consecutive terms of office and
there is no limitation on the office of the Mayor. The Council appoints the City Manager, City Attorney, and
Municipal Court Judge.
The Mayor and City Council also provide community leadership, develop policies to guide the City in delivering
services and achieving community goals, and encourage citizen awareness and involvement. The policies
established by the City Council are implemented by the City Manager and his staff. Council salaries and business
expenditures are charged to this department's budget.
Key Budget Items for FY 2013 include:
• 2012 included $3,300 for Brazoria County and Cities Association meeting, reimbursed from participants.
• Budget reduction of$3,276 taken for Granicus Audio Service now that Council meetings are videoed.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 61,366 61,363 61,363 61,363
Materials&Supplies 12,885 14,470 15,135 11,700
Miscellaneous Services 30,434 34,881 35,352 33,358
Inventory 1,420
TOTAL 106,105 110,714 111,850 106,421
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Mayor 1 1 1 1
Council Member 5 5 5 5
TOTAL 6 6 6 6
*Same as adopted budget, unless where noted.
101
CITY MANAGER - 1020
MISSION STATEMENT i
The mission of the City Manager is to effectively implement and administer the policies established by the City
Council and to file and implement an annual budget that meets the goals of the organization, and to communicate
with the City Council, appointed boards and commissions, staff and the citizens on items of interest to the City.
I
I
City Manager
, , . . , ,
President, PEDC Executive Secretary N
�______11 1..____I .
Assistant City Assistant City
[
` Manager J Manager
\ J
I
r Community r Engineering &- .
Development Projects Human Resources
- Permits& - Engineering I
Inspections 1_ -Traffic Oper. . , i
- Health/Environ
Services CapProjects Parks & Recreation
-Planning , -GIS . ; Public Works
I
i .
5' Animal Control -- Public Affairs
Police • J \ .,
\ I.a
Emergency - Director of Finance 1
Medical Services
\ / \ J I
/ City Secretary I- ' 1la
Information
` Technology Accounting .
I \ J J
Fire a 1.
\ .1 Purchasing Budget la
I
I I
/ 1 / 1 (5 i
Fire Marshal Emergency W&S Billing Municipal
Management & Collections Court
\ / \ . \ / \ J
102
CITY MANAGER - 1020
GOALS
• Keep City Council informed on the day-to-day business of the City.
• Provide monthly financial and capital project progress reports to City Council.
• Develop an annual operating budget that meets the needs of a growing City.
• Continue successful implementation of the 2001 and 2007 bond program.
• Expand cooperative relationships with Pearland ISD, Alvin ISD, Brazoria County, and Brazoria Drainage
District#4.
• Continue to advocate for added traffic capacity on Hwy 288.
• Identify location for and coordinate start-up of park-and-ride service.
• Continue to advocate for inclusion of Kirby rail line in Metro long-term plan.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Began implementation of traffic signal communication system to improve traffic flow on Broadway.
• Conducted analysis of feasibility of contracting out various City functions to reduce operating costs.
• Continued to pursue outside sources of funds for capital projects.
FISCAL YEAR 2013 OBJECTIVES
• Open Westside Library facility in January 2013.
• Develop strategic plan for use of Hotel Occupancy Taxes.
• Implement budget that strengthens public safety capabilities.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of Council Regular Meetings 24 24 24 24
Number of Workshop Items 82 89 78 100
Number of authorized FTE1 employees
per 1,000 population2 6.58 6.55 6.52 6.21
GF Operating Budget$per capita $521.80 $532.44 $530.21 $562.68
1The number of authorized FTE employees is based on the budgeted amount of full-time equivalent positions,
including approved changes.
2The per 1,000 population is based on an estimated population of 91,252 for FY10, 94,100 for FY11, 97,200 for FY12,
and 104,100 for FY13.
103
CITY MANAGER - 1020
OVERVIEW
The City Manager is appointed by the City Council to administer the daily operations of the City and implement
policies established by City Council. The City Manager is responsible for preparation, filing and management of
the annual budget to meet the organization goals, and reports to the City Council on the City's financial position.
The City Manager also attends Council meetings, special meetings, and public hearings. ■
Two Assistant City Managers (ACM) assist the City Manager. One ACM supervises Community Development,
which includes Community Development Administration, Permits & Inspections, Health & Environmental,
Planning, and Engineering & Capital Projects. The second ACM supervises Human Resources, Parks &
Recreation, Animal Control, Public Works, and Public Affairs.
I
Key Budget Items for FY 2013 include:
I
• Budget reduction of$2,990 was taken
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 601,586 610,730 633,145 639,754
Materials&Supplies 870 1,500 1,389 1,500
Miscellaneous Services 44,656 36,401 38,864 37,472
TOTAL 647,112 648,631 673,398 678,726
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
City Manager 1 1 1 1
Assistant City Manager 2 2 2 2 ■
Executive Secretary 1 1 1 1
TOTAL 4 4 4 4
■
*Same as adopted budget, unless where noted.
I
104
HUMAN RESOURCES - 1040
VISION STATEMENT
Human Resources . . . Committed to Excellence.
MISSION STATEMENT
The mission of Human Resources is to cultivate successful partnerships utilizing accountability, teamwork,
innovation and integrity in an effort to make Pearland one of the State's premier municipal employers.
/Director of Human
Resources and
Safety
Management/Civil
Service*
Human Resources Human Resources Human Resources
Generalist Safety Officer Generalist Assistant II
(2)
I
Administrative Clerk
(Part-time)
I 1
Receptionist
(2 Part-time)
*Reports to an Assistant City Manager
105
HUMAN RESOURCES - 1040
GOALS
■
• Coordinate the hiring, development and retention of outstanding employees.
• Assist in the development and maintenance of an environment conducive to success and achievement. •
• Be good stewards of municipal resources.
•FISCAL YEAR 2012 ACCOMPLISHMENTS
■
• Development and review of new/updated policies for the City Employee Handbook. '
• Supported City's interest in a Wellness Program for employees including biometric screening, health risk
assessments and a 12-week challenge.
• Development and roll-out of revamped New Employee Orientation. '
• Began utilizing on-line application process which has increased efficiencies in all departments and has •
benefited both supervisors and applicants.
• Reclassified personnel Records Technician position to a Safety Officer to begin the expansion of the City's '
Safety and Risk Management Program.
• Conducted entry-level and promotional exams for the Police Department. 1111
• Conducted strategic supervisor series training for third consecutive year.
• Maintained service level with same staffing level as in 2002 and an employee population increase of 54%,
from 453 total positions to 699 in FY12.
•FISCAL YEAR 2013 OBJECTIVES
■
• Complete policy revisions.
• Initiate and implement on-line evaluation system.
• Incorporate supervisor training previously stalled due to personnel shortages in HR.
• Introduce Defensive Driving training for employees. i
• Continue safety initiative.
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106
HUMAN RESOURCES - 1040
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of vacated or new positions posted' 154 128 160 95
Number of employment applications received' 3,880 3,299 4,936 3,000
Annualized Citywide turnover rate(FT employees)2 14.3% 16.1% 16.1% 14.7%
Number of interviews conducted with HR's participation 532 73 54 75
Number of training hours provided to employees
(including orientation) 236 212 125 225
Percent of positions filled within 30 days of posting' N/A 83% 83% 87%
Number of incoming telephone calls to switchboard
at City Hall' N/A 29,724 30.456 28,000
Percent of grievances completed and forwarded
to City Manager within 30 days of submission N/A 100% 100% 100%
Number of written complaints submitted to HR' N/A 15 5 0
Number of safety meetings/training sessions
initiated by HR N/A 3 1 3
Number of workers'comp claims where time is lost' N/A 8 10 0
Percent of workers' comp claims processed
within 7 days of receipt in HR N/A 100% 100% 100%
Average number of sick hours used by full-time
employees city-wide N/A 2.9 3.1 1.0
Total number of full-time employees (average)3 519 529 534 545
Total number of part-time employees(average)3 89 83 94 120
Number of full-time employees hired' 91 131 112 100
Number of resignations/terminations' 74 85 86 80
New Hires as percent of total full-time employees' 17.5% 24.8% 21.0% 18.3%
Ratio of F-T Staff to Actual Full-time City employees3 1:87 1:88 1:89 1:97
'These are not considered a measure of performance, but a statistic to demonstrate workload.
2Citywide Turnover Rate is calculated on the total number of resignations/terminations reported in H.T.E. as a percent of the
total number of full-time employees.
3Reflects latest month reported. These are not considered a measure of performance. Targets are adjusted as positions
are added or deleted.
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I
HUMAN RESOURCES - 1040
I
OVERVIEW
I
The Human Resources department implements the City personnel policies, manages employees' benefit and I
compensation plans, and coordinates the hiring, development and retention of personnel. The department is
responsible for staff recruiting, new employee orientation, pay plan administration, training and extensive '
recordkeeping. Department personnel receive employee grievances, maintain employee handbooks and policy 1
manuals and assist employees with retirement and health benefits claims. The department assists supervisors
with performance appraisal, compliance with the Fair Labor Standards Act, disciplinary issues, termination and '
risk management. 1
The Human Resources Department assists the City in its effort to be a model employer in terms of concern for '
employees, wages and fringe benefits, safety, equal opportunity, training and career advancement. To achieve 1
this, the City:
• Develops management skills by placing greater emphasis on training, and I
• Continues to review and make necessary revisions in the compensation and benefit programs. 1
Key Budget Items for FY 2013 include: I
I
• 2012 included printing of employee handbook.
• Budget reduction of$20,343, to include policy amendments sent via email versus printed. '
I
EXPENDITURE AND STAFFING SUMMARY '
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 461,959 479,863 474,392 502,431 '
Materials&Supplies 15,418 18,861 20,534 16,945 I
Equipment Maintenance 248 239 239 700
Miscellaneous Services* 165,311 132,947 140,362 107,928 '
Sundry Charges 50,583 50,583 50,583 m
TOTAL 642,936 682,493 686,110 678,587
I
*Drop in Miscellaneous Services from 2011 to 2012 due to reduced m
cost for benefit consulting services.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
I
Director of Human Resources and Safety Management/Civil Service
Director 1 1 1 1 '
HR Generalist 1 2 2 2 m
Benefit Coordinator 1
Safety Officer 1 1 1 I
Personnel Records Technician 1
Human Resources Assistant I 1 1 1 1
Human Resources Assistant II 1 1 1 1
Part-Time Administrative Clerk 1 1 1 1
Part-Time Switchboard Operator/Receptionist 2 2 2 2
TOTAL 9 9 9 9 I
*Same as adopted budget, unless where noted.
I
1-
108 le
CITY SECRETARY - 1050
MISSION STATEMENT
The mission of the City Secretary is to provide Council with all pertinent information for preparation for City
Council meetings; maintain all records and actions generated from City Council meetings, in compliance with
the Texas Open Meetings Act; authenticate all official documents; safeguard official records and files;
coordinate administration of City elections with Brazoria County; provide the public with information in
accordance with the Texas Public Information Act; maintain historical records and archives; conduct City
election with accuracy and the highest level of integrity. Provide excellent customer service by being
Responsive, Results— Oriented, Trust Building and Accountable as adopted by the City's Core Beliefs.
City Secretary*
r 1
Records
Deputy City Secretary Records Coordinator Technician
"Reports to the City Manager
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U
CITY SECRETARY - 1050 '
GOALS
I
• Provide excellent customer service to the Community, City Council and City Staff.
• Record and maintain all actions accurately and in a timely manner.
• Administer and produce timely Public Information as requested under the Texas Public Information Act.
• Maintain and preserve City documents.
• Administer the department's budget efficiently and monitor the funds allocated and expended.
• Administer Oaths of Office to new City employees and officials as mandated by State Law.
• Maintain claims information log insuring proper administration for individuals filing claims according to the City
Charter.
• Issue Alcoholic Permits in an efficient and timely manner to maintain compliance with the City Ordinance and
Texas Alcoholic Beverage Commission regulations.
• Process Peddlers Permits in an efficient and timely manner to allow the community to be served by vendors
who are legally permitted to conduct business in the City door-to-door in compliance with City Ordinance.
• Accept and process applications to serve on Boards and Commissions in a timely manner and verify that
information on the application qualifies the applicant to serve.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Successfully held four City Elections; 1 Special Election; 1 Special Election Runoff Election; 1 General
Election and 1 Special Runoff Election.
• As part of Phase II of the reorganization of City Secretary's file room, all offsite documents and supplies are
now in storage in the onsite file room, eliminating all offsite storage for the City Secretary's office.
• Conducted 4 offsite Council Meetings at the Public Safety Building.
• Continued to cross-train staff on all the duties in the City Secretary's Office.
FISCAL YEAR 2013 OBJECTIVES
• Create and implement an updated Boards and Commissions application that will provide Council additional
information about the applicant when being considered to serve on a Board or Commission.
• Develop a process for sending reminder letters to Alcoholic Beverage Permit holders that allows time for them
to renew their permit.
• Complete reorganization of the City Secretary's Office file room.
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CITY SECRETARY - 1050
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
COUNCIL SUPPORT'
Number of Agendas prepared for Regular Meetings 308 312 293 315
Number of Agenda Items prepared for Regular Meetings 20 17 20 20
Number of Agendas prepared for Special Meetings 38 41 51 45
Number of Agenda Items prepared for Special Meetings 39 37 38 40
Number of Agendas prepared for Workshops 81 83 82 83
Number of Agenda Items prepared for Workshops 11 7 9 10
Number of Agendas prepared for Public Hearings 11 7 9 10
Number of Agenda Items prepared for Public Hearings 30 27 28 29
Number of Agendas prepared for Joint Public Hearings 30 27 28 29
Number of Agenda Items prepared for Joint Public Hearings 22 23 23 22
Number of Minutes transcribed for Regular Meetings 14 16 15 15
Number of Pages of Minutes prepared for Regular Meetings 262 251 256 260
Number of Minutes transcribed for Special Meetings 6 5 43 44
Number of Pages of Minutes prepared for Special Meetings 44 42 43 44
Number of Minutes transcribed for Public Hearings 9 7 5 7
Number of Pages of Minutes prepared for Public Hearings 35 24 29 29
PUBLIC RECORDS
Number of Public Disclosure Requests processed 999 1,136 986 1,017
%of public disclosure requests processed within 5 days 100% 100% 100% 100%
Number of pages scanned for Laserfiche 15,534 24,269 12,792 14,112
PERMITS
Total number of alcoholic permits issued 89 40 63 72
On Premise(BE) 19 5 9 10
Wine& Beer Off Premise(BQ) 33 8 21 22
Off Premise(BF) 4 1 4 5
Late Hours On Premise(BL) 4 0 2 3
Cartage(PE) 19 11 12 13
Mixed Beverages Late Hours(LB) 3 6 2 4
Mixed Beverages Restaurant(RM) 7 9 13 15
Number of vendor permits issued 60 40 52 52
%of permits available to applicant within 2 days 100% 100% 100% 100%
ELECTIONS2
Number of registered voters(average) 49,433 49,631 51,716 53,132
Number of votes cast(average) 3,061 2,710 1,546 3,189
Average%of voter turnout 6.2% 5.5% 2.9% 6%
1The number of agendas and Minutes prepared may differ from the number of meetings held by the City Council due to a
lag between the time the meetings are held and agenda/minutes are prepared or cancelled meetings.
2Elections are reported here by fiscal year. The number reported for FY12 is based on the June election.
111
I
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CITY SECRETARY - 1050
I
OVERVIEW
I
The City Secretary's Office is the custodian of records for the City. This department administers open records
requests from citizens and assists other departments with research. The office creates the Agenda packets for
City Council meetings, maintains records and minutes of the meetings, coordinates administration of City
elections with Brazoria County, maintains historical records and archives, and provides the public with information •
in accordance with the Texas Public Information Act.
I
Key Budget Items for FY 2013 include: 1
• FY 2012 included three special elections, FY 2013 includes 1 general election. '
I
EXPENDITURE AND STAFFING SUMMARY
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted m
EXPENDITURES Actual Budget Projection Budget
m
Salaries&Wages 264,343 252,152 257,623 266,074
Materials& Supplies 5,126 4,365 5,165 3,500
Miscellaneous Services 39,235 24,420 60,925 25,422
Sundry Charges 350 1,000 500 5,642 '
TOTAL 309,054 281,937 324,213 300,638
I
FY 2012 FY 2012 FY 2013 '
FY 2011 Amended Year End Adopted m
STAFFING Actual Budget* Projection Budget
City Secretary 1 1 1 1
Deputy City Secretary 1 1 1 1
Secretary 1 1 1 1
Records Technician 1 1 1 1
TOTAL 4 4 4 4
m
*Same as adopted budget, unless where noted.
L
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L
112 '
LEGAL DEPARTMENT - 1080
MISSION STATEMENT
The Legal Department's mission is to advise the City Council and to provide efficient and competent legal
services to all departments within the City of Pearland, to take proactive steps to identify and remedy potential
legal complications for the City of Pearland, and to zealously defend and advocate the City of Pearland's position
with the singular goal of achieving that which is in the best interests of the City of Pearland.
(
City Attorney*
c-
Legal Secretary
- 1
( \ f
Assistant City Attorney II Deputy City Attorney
J
Assistant City Attorney I
*Reports to the City Council
Ili
LEGAL DEPARTMENT - 1080 :
GOALS
■
• Continue to monitor and develop an oversight protocol with the City departments. ■
• Work with City departments to accomplish the early assessment of potential litigation.
• Evaluate and update various City Ordinances to bring them into alignment with the City's needs and goals.
• Assist the Planning Department with the orderly transition of newly annexed territories.
• Assist all City Department's with the implementation of their respective goals and objectives. ■
FISCAL YEAR 2012 ACCOMPLISHMENTS ■
• Conducted comprehensive training for various City Departments.
• Prepared numerous development agreements for residential, commercial and institutional development in the
City of Pearland.
• Coordinated and assisted outside counsel in the resolution of multiple litigation cases.
• Efficiently carried out the prosecutorial duties of a rapidly growing municipal court. ■
• Coordinated the acquisition of multiple properties through the eminent domain process, thereby allowing for
the timely construction of various City projects.
• Assisted the PEDC with the drafting of multiple incentive agreements with numerous prospects. a
• Assisted the Projects Department in resolving numerous disputes associated with City projects.
• Provided legal representation at all meetings of the City Council, PEDC, P&Z and the ZBA.
• Assisted the PEDC in developing standardized documents and an oversight protocol designed to proactively
identify potential legal issues before they arise.
• Provided legal counsel on numerous HR matters, including, but not limited to, suspensions, terminations,
investigations, hearings and amendments to the Employee Handbook. ■
• Provided effective legal counsel to all departments in the City on a daily basis.
FISCAL YEAR 2013 OBJECTIVES
• Provide legal advice and direction in the application of the Unified Development Code to planning related .
issues.
• Provide legal representation at all meetings of the City Council, Planning and Zoning Commission and the
Zoning Board of Adjustments. ■
• Provide each department legal services in a quality, yet efficient and cost-effective manner; such service to
include specific training for each City department.
• Coordinate, with outside counsel, on multiple property acquisitions associated with the various City projects.
• Coordinate, with outside counsel, on multiple litigation cases.
• Review and revise the City's Code of Ordinances.
• Provide competent and efficient prosecutorial services for the City's Municipal Court.
PERFORMANCE MEASURES L
FY 2010 FY 2011 FY 2012 FY 2013 ■
Actual Actual Projection Target
Number of training programs attended by staff 12 12 12 12 ■
Number of contracts prepared or reviewed 199 191 190 190
Number of FOIA requests reviewed 245 278 260 275
Number of citizen requests handled 298 268 273 270 a
Number of resolutions prepared 168 161 176 190
Number of ordinances prepared 61 44 44 45
Number of jury trials* 29 30 43 45
Average percent of jury trial convictions* 96% 86% 69% 80%
Number of bench trials* 38 27 34 40 ■
Average percent of bench trial convictions* 78% 86% 76% 85%
*Reported by Municipal Court. Percent of convictions reported beginning January 2010. Targets for FY 13 have been
adjusted down from 200 jury trials and 600 bench trials as the number of actual trials differs from the number of trials .
prepared that are reported by Municipal Court.
114
LEGAL DEPARTMENT - 1080
OVERVIEW
The City Attorney is appointed by the City Council and serves as legal adviser to the City Council, City Manager,
and City departments, representing the City in legal matters. The department consists of four full-time attorneys
supported by a Legal Secretary. One of the Assistant City Attorneys serves as Prosecutor in Municipal Court.
The legal department is responsible for drafting the legislation upon which City Council votes in setting the
policies of the City, attending City Council and other City board meetings to advise City officials and
representatives regarding legal matters, selecting and managing outside counsel to represent the City in
specialized litigation and other legal proceedings, prosecuting misdemeanors in the City's Municipal Court, and
advising and assisting the City's departments regarding legal issues associated with contracts, real estate
transactions, personnel, economic development, engineering and public works issues, emergency services, and
finance.
Key Budget Items for FY 2013 include:
• Lower legal fees for outside counsel in 2012; based on the annual legal needs.
• Budget reduction of$7,262 in 2013 for legal services.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 568,533 555,262 564,037 577,185
Materials&Supplies 1,081 2,870 2,000 2,870
Equipment Maintenance 250 250 250
Miscellaneous Services 133,450 59,101 58,194 55,792
TOTAL 703,064 617,483 624,481 636,097
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
City Attorney 1 1 1 1
Deputy City Attorney 1 1 1 1
Assistant City Attorney II 1 1 1 1
Assistant City Attorney I 1 1 1 1
Legal Secretary 1 1 1 1
TOTAL 5 5 5 5
*Same as adopted budget, unless where noted.
115
INFORMATION TECHNOLOGY - 1250
MISSION STATEMENT
The mission of Information Technology (IT) is to provide information system service and support to all
departments within the City of Pearland, and to continually improve the planning, design, operations, and
management of the City's network infrastructure.
I
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I.T. Manager* •
\ I \ I \ I 1
System Administrator Network Computer Technician Computer Technician
Administrator III
I
\ J \ / \
I
*Reports to the Director of Finance
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116
INFORMATION TECHNOLOGY (IT) — 1250
GOALS
• Support City employees and citizens with superior customer service.
• Provide Citywide innovation and leadership in the utilization and deployment of information technology
services and applications.
• Ensure high-quality, effective and efficient production and support services that meet or exceed the
expectations of our employees.
• Maintain a secure information technology environment, ensuring the confidentiality, integrity and availability of
critical information and systems.
• Continue to educate City staff as to what options and resources are available to them in order to allow all City
services to flourish, while utilizing the minimal level of resources.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Set up and installed 41 desktop computers, 23 laptops, and 17 Police Toughbooks.
• Acquired contractor to install fiber optic cable from 2703 Veterans to JHEC and Recycle Center for City
network.
• Submitted for auction 73 computers/laptops.
• Replaced Email Server and Laserfiche Server with updated hardware and software.
• Assisted Fire Department with installation/setup of Station Alert system.
• Upgraded City Internet speed with AT&T.
• Installed and set up new Private/Public Wireless Access points and Controller at PSB for PD and Court use.
• Set up and delivered 4 Android tablets to Permits Department and 3 iPads to City Council.
• Set up and installed new Storage Server at Hillhouse facility.
• Finished installation and setup of Lotus Notes Traveler software for email access on I-phones and Android
devices.
• Contracted for installation of two video projectors.
FISCAL YEAR 2013 OBJECTIVES
• Replace 38 outdated CPU's, 29 laptops, and 7 Police Toughbooks throughout City departments.
• Replace 2 Dell GIS Servers at City Hall.
• Purchase and contract setup/installation of data/voice system at City Hall, Service Center, Parks Maintenance
building, EMS, Animal Shelter and Fire Marshal's Office.
• Maintain 99.9% planned available time for City network and City servers.
• Coordinate IT Needs Assessment and Strategic Plan.
• Set up mobile application so residents can submit requests and view status of existing request.
• Work with Fire Marshal on replacing Tablet PC's for Fire Inspection system.
• Work with Court on installation of new Court Software System.
• Install replacement ALPR system for Police Department.
• Installation of FM-200 fire suppression system for City Hall Server room.
117
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INFORMATION TECHNOLOGY (IT) - 1250
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PERFORMANCE MEASURES
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FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Average monthly service requests 734 815 832 840
Number of PC's supported' 429 439 448 450le
Number of Servers' 32 33 35 35
Percent of time AS/400 available 99.8% 99.9% 100.0% 99.9%
Percent of time LAN available 99.4% 99.9% 100.0% 99.9%
PC's supported per IT staff FTE(average) 86 110 89 90
IT expenditure per PC's supported $2,050 $2,026 $1,985 $2,375 le
Average response time to service calls-Priority 12 1 min45sec 1 minOsec 1 min0sec 1 min0sec
Number of new software programs installed3 8 1 0 2
Total number of software programs supported3 26 27 28 30
'Number of PC's supported and number of servers reflect the maximum reported any given month. One server, PEDC files,
was added in April 2011. Total expenditures per PC based on maximum number of PC's.
2Priority 1 calls include any event with severe or catastrophic adverse effects or organizational operations, organizational
assets, or individuals.
3June 2011 -one software program, "Time Clock Plus"was added for the Parks Department in June 2011.
II
II
ID
•
118
INFORMATION TECHNOLOGY (IT)— 1250
OVERVIEW
The primary role of the Information Technology Division (IT) is to provide communications and information
systems services and support to the City departments. Major responsibilities include maintaining networks,
servers, personal computers and laptops, and the City's telephone system. The IT Division reports to the Finance
Director.
Key Budget Items for FY 2013 include:
• Replacement of 36 CPU's, 24 laptops, 7 toughbooks and 2 City Hall servers $148,891.
• Funding to replace the data/phone system at City Hall, Service Center, Parks Maintenance, EMS, Animal
Shelter and Fire Marshal's Office ($470,060), partially reimbursed by the Water/Sewer Fund.
• Funding for an IT Needs Assessment and Strategic Plan.
• Purchase of ClickFix mobile application.
• Replacement of 2 CPU's and 5 laptops for Water/Sewer employees funded in Water/Sewer Fund.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 396,501 381,956 384,636 400,744
Materials&Supplies 7,659 4,660 4,660 4,925
Buildings&Grounds 837
Equipment Maintenance 397,913 406,082 405,003 431,994
Miscellaneous Services 17,990 13,070 13,117 68,486
Inventory 59,164 80,411 71,846 137,440
Capital Outlay 10,591 42,289 41,452 495,011
TOTAL 889,818 928,468 921,551 1,538,600
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget" Projection Budget
Information Technology Manager 1 1 1 1
Network Administrator 1 1 1 1
System Administrator 1 1 1 1
Computer Technician III 1 1 1 1
Computer Technician I 1 1 1 1
TOTAL 5 5 5 5
*Same as adopted budget, unless where noted.
119
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FINANCE DEPARTMENT— 1260
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MISSION STATEMENT
I
The mission of the Finance Department is to provide sound financial management practices and reporting I
to ensure long-term financial sustainability of the City.
o
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Director of
Finance* I
o
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Administrative
Secretary,
Property&GL —
Insurance
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Information Assistant Budget Purchasing
Technology Finance Officer Officer
Manager Director I
\ J \ 2 \ 2 \ 2
/ \ 1
Accounting Accounts Court Utility Billing Budget Grants Buyer Io
Supervisor Payable Administrator Manager Analyst(2) Coordinator
Supervisor
\ 2 \ 2 \ 2 \_ J \ 2 J \ 2
/
Accountant III AccountsIn
— (3) — Payable
Clerk
\ 2
/
Part-time
Accounting Accounts
Technician —' Payable I
\ / Clerk
I:
*Reports to the City Manager
120
FINANCE DEPARTMENT — 1260
GOALS
• Safeguard the assets of the City of Pearland.
• Ensure accurate and prompt payment to all City vendors and employees.
• Accurately account for revenues and expenditures on a timely basis.
• Provide timely and accurate issuance of financial reports to the City Council, City Manager and all other
parties as necessary or required.
• Obtain GFOA Budget and Financial Statement of Excellence in Financial Reporting and Budgeting.
• Plan, coordinate and facilitate the preparation of the annual budget, Comprehensive Annual Financial Report
and Five-Year Capital Improvement Program.
• Facilitate and monitor purchases in compliance with State statutes and City policy and ensure that the City is
getting the best value for the purchase of goods and services.
• Ensure the financial integrity of the City by developing and implementing policies and procedures.
• Maintain the debt program of the City, including the issuance of new debt, payment of annual debt service,
and ensure compliance with bond and arbitrage covenants.
• Provide investment management for all City funds and bond proceeds in compliance with the City's
Investment Policy.
• Plan, coordinate, monitor, and report on the City's Property, General Liability, and other insurances; file
claims with third party administrator; subrogate claims where necessary.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Filed FY2011 audit with Council with clean opinion; GFOA Award for Certificate of Achievement in Financial
Reporting.
• Implemented new agenda format pursuant to City Council goal to include expanded financial information.
• Conducted workshop on Priority Based Budgeting.
• Completed on-line auction of confiscated jewelry, netting $72,940.
• Pursuant to Council Goal to Take Strategic Approach to Debt, refunded $49,895,000 in outstanding bonds,
saving $5.3 million.
• Completed Hotel/Motel Occupancy (HOT)Tax analysis for Centennial Park.
• Completed PEDC analysis for defeasance of bonds.
• Adoption of FY2013 budget, tax rate, and 5-year CIP; GFOA Award for Budget Presentation.
• Continued Quarterly 'Financial Snapshot.'
• Identified opportunities for outsourcing; completed bids and contracted outsourcing for mowing and custodial
services.
FISCAL YEAR 2013 OBJECTIVES
• Review and ensure sound financial policies.
• Implement accounts payable virtual card program.
• Conduct citizen survey and present findings to City Council.
• Continue to evaluate opportunities for outsourcing.
• Prepare RFP and award contract for Delinquent Debt Collection.
• Annexation of Brazoria County MUD#4, Financial Transition and Integration.
• Prepare RFP and award Audit Services.
• Conduct three bond sales, maintain or increase bond ratings.
Accomplishments, Objectives, and Performance Measures for Grants can be found in the Special Revenues
Section, Grant Fund 101.
121
FINANCE DEPARTMENT— 1260
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PERFORMANCE MEASURES
I
FY 2010 FY 2011 FY 2012 FY 2013 •
Actual Actual Projection Target
Purchase orders(PO) issued 2,913 2,679 2,415 2,675 m
Bid/Proposal documents processed 56 44 63 65 ■
Number of PO change notices processed 183 106 55 60
m
PO change notices as%of PO's issued 6% 4% 2% 2%
Number of transactions on-line auction 22 15 29 15 r
Investment offers analyzed 25 39 42 40 `
Percent of time portfolio met or exceeded benchmark 75% 79% 88% 85%
Investments in compliance with policy and PFIA 100% 100% 100% 100%
GFOA budget award received YES YES YES YES
Budget filed with Council per City Charter YES YES YES YES m
Number of budget transfers 470 427 429 400
GFOA CAFR award received YES YES YES YES
Number of audit comments 0 1 0 0
Number of single audit comments 0 0 0 0 m
Unqualified audit opinion YES YES YES YES
Number of bond sales (excludes DAP) 2 4 2 3
Meet or increase City's GO/CO bond rating- S& P AA- AA- AA- AA- •
Meet or increase City's GO/CO bond rating-Fitch AA AA AA AA m
Meet or increase City's revenue bond rating-S& P AA- AA- AA- AA-
Meet or increase City's revenue bond rating-Fitch AA- AA- AA- AA-
Fund balance maintained at Council Policy level: 111
General Fund YES YES YES YES
Water&Sewer Fund YES YES YES YES
Percent of accounts receivables 90 days or older 51% 56% 29% 30% m
Average accounts payable invoices processed -monthly 1,803 1,750 1,731 1,725 i
Average number of checks issued-monthly 1,101 985 918 920
m
Average number of checks voided 46 26 34 30
Average percent of checks voided 3.4% 2.8% 4.0% 3.3%
Number of employee checks produced each month 1,220 1,438 1,481 1,520
Percent of checks voided/corrected due to PR error 0.15% 0.18% 0.21% 0.18%
Average turnaround time for month end close (days) 12 13 12 12
Average number of days required to pay an invoice 3 3 3 3
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Accomplishments, Objectives, and Performance Measures for Grants can be found in the Special Revenues
Section, Grant Fund 101.
122
FINANCE DEPARTMENT— 1260
OVERVIEW
The Finance Department provides for sound financial management practices and reporting to ensure long-term
financial sustainability of the City. The department manages the City's finances, including investments,
accounting, budgeting, purchasing and payroll. In addition, the Information Technology, Municipal Court and
Water& Sewer Billing and Collections Divisions report to the Finance Department.
Key Budget Items for FY 2013 include:
• Citizen Survey, which is conducted every two years.
• Hardware/software for accounts payable payments by virtual card, resulting in 1% rebate.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 1,208,480 1,205,245 1,243,430 1,295,971
Materials&Supplies 12,073 12,774 11,601 11,580
Equipment Maintenance 7,357 16,231 14,691 28,629
Miscellaneous Services 80,210 70,170 65,679 76,785
Sundry Charges 380,524 403,800 386,849 411,475
Inventory 1,550
TOTAL 1,688,644 1,708,220 1,722,250 1,825,990
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget Projection Budget
Director of Finance 1 1 1 1
Assistant Finance Director 1 1 1 1
Purchasing Officer 1 1 1 1
Budget Officer 1 1 1 1
Budget Analyst 2 2 2 2
Grants Coordinator 1 1 1 1
Buyer I 1 1 1 1
Accounting Supervisor 1 1
Senior Accountant 1 1
Staff Accountant III 3 3 3 3
Accounts Payable Supervisor 1 1 1 1
Accounts Payable Clerk 1 1 1 1
Accounting Technician 1 1 1 1
Administrative Secretary 1 1 1 1
Part-Time Accounts Payable Clerk 1 1 1 1
TOTAL _ 17 17 17 17
*Same as adopted budget, unless where noted.
123
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OTHER REQUIREMENTS — 1270
I
OVERVIEW
.
Historically, this department has been used to account for General Fund—wide expenditures including telephone, I
radio repairs, credit card and banking fees, contingency funding, sales tax incentive rebates, and capital lease
payments.
Transfers account for operating transfers to other funds for reimbursement of services, and include Property and '
Liability insurance allocation and reserve funds for self-funded Medical Fund. .
Key Budget Items for FY 2013 include: '
.
• Salary savings of($230,000) for anticipated vacant positions.
• Average 3% merit pay included within the individual departments. '
• Matching funds of$4,950 for 15 police vests. .
• $560,250 transfer to Medical Fund for reserves.
I EXPENDITURE AND STAFFING SUMMARY
.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted I
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages (76,676) 28,861 (230,000) '
Materials&Supplies 5,103 6,200 5,440 5,775 I
Equipment Maintenance 68,561 144,512 137,813 126,400 m
Miscellaneous Services* 956,373 918,016 927,028 822,894
Sundry Charges 38,052 160,698 37,500 170,000 I
Transfers 800,135 1,058,162 1,476,287 1,745,652 1
Inventory 1,029
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TOTAL 1,868,224 2,210,912 2,613,958 2,640,721
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*Reduction in Miscellaneous Services due to removal of funds for park-n-ride, I
anticipated to begin operations in 2014.
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FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted i
STAFFING Actual Budget Projection Budget
Other Requirements '
TOTAL 0 0 0 0 '
*Same as adopted budget, unless where noted. I
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124
LIBRARY— 1380
OVERVIEW
Pearland Library, the busiest branch of the Brazoria County Library System, serves the educational, informational,
and recreational needs of the Pearland community. Its mission is to provide resources for citizens of all ages,
while trying to achieve the highest level of service, stressing convenience, speed of access, and quality of
information.
Pearland Library offers a wide variety of materials and services in response to community needs, including an
extensive collection of books, audiobooks, magazines, DVDs, and electronic resources for all ages. The Pearland
Library offers a book club and crochet programs for adults, as well as computer classes. Free programs for
children include baby, toddler, and preschool storytimes, a tween book club, and a teen advisory council. There
are also craft events and movies for children and families. Teen programming is offered throughout the year. The
2012 summer reading club had more than 3,000 children and 200 teens participate. The Pearland Library
exemplifies the Brazoria County Library System's slogan, "More than Books."
Library services are provided through a cooperative effort of the City of Pearland and Brazoria County. The City
provides the building and takes responsibility for its maintenance and other operating expenses. Brazoria County
supplies the materials, provides the computers and network, and employs the library staff. The 20,000 square-foot
library building, housed in the Tom Reid Building at 3522 Liberty Drive, officially opened on March 6, 2000. Since
that time, circulation and patron demand for services and materials have increased exponentially, along with the
population of the City of Pearland. The Library currently houses more than 125,000 items and is at capacity. As
part of the voter-approved bond referendum in 2007, the Library was approved for funding to expand the existing
facility.
Brazoria County also operates a library substation at the City of Pearland's Westside Events Center. The
substation opened in June 2010. It offers pick-up of library materials twenty hours per week and drop off anytime
via a book drop. Programs for children are also offered. In June 2012, the City of Pearland and Brazoria County
agreed to replace the substation with a full-service branch in a leased storefront location, which is expected to
open in April 2013. The City of Pearland is providing funds for an opening day collection, as well as the initial
furniture. The City will lease and maintain the space. Brazoria County will supply additional materials and employ
the staff.
Key Budget Items for FY 2013 Include:
• $117,288 for partial year funding of a 6,000 square feet storefront Westside Library.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages**
Materials&Supplies 119 757 756 757
Building Maintenance 15,326
Miscellaneous Services 155,790 166,050 149,127 232,918
TOTAL 155,909 166,807 149,883 249,001
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING** Actual Budget* Projection Budget
Library
TOTAL 0 0 0 0
*Same as adopted budget, unless where noted.
**City pays all operating expenses. Salaries are funded by the County.
125
,LIBRARY— 1380
PERFORMANCE MEASURES 1
I
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of cardholders/registration 36,414 40,100 42,955 46,000 I
Number of new cardholders 4,131 3,686 3,488 3,000 i
Number of volumes 122,753 127,599 123,180 122,000
Number of items checked out-circulation 496,684 504,323 498,326 505,000
Number of people using the internet 1
(1/2 hr sessions) 60,438 47,022 43,114 36,000
I
Monthly average number of people using the internet
(1/2 hr sessions) 5,037 3,919 3,593 3,000 ■
•Numbers reflect the latest month during the period reported. Number for the Westside Substation are not included in the ■
above. Collection of data will begin in FY 2013.
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126
PUBLIC SAFETY
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY DEPT/DIVISION Actual Budget Projection Budget
Police-Administration 1,174,340 1,179,437 1,149,942 1,232,154
Police- Patrol Operations 7,778,353 8,580,451 8,790,143 10,008,285
Police- Investigations 1,382,824 1,412,278 1,397,216 1,676,055
Police-Community Services 737,536 743,364 746,884 778,380
Police-Support Services 1,835,251 2,100,185 2,021,726 1,801,642
Police-Jail 949,214 898,256 862,420 980,649
Police- License&Weight 195,613 240,977 241,929 214,584
Police-School Resource Officer 999,556 997,555 1,025,794 1,076,524
Police-Traffic Enforcement/Motorcycles 589,589 737,243 660,576 780,023
Police-Special Investigations 529,326 432,827 500,135 531,411
Police-Training 2 86,245 87,545 97,420
POLICE TOTAL 16,171,604 17,408,818 17,484,310 19,177,127
Fire 3,533,946 4,371,588 4,519,018 5,580,791
Fire Marshal 523,494 605,552 593,034 695,913
Emergency Management 83,979 69,665 71,630 40,498
FIRE TOTAL 4,141,419 5,046,805 5,183,682 6,317,202
Emergency Medical Services 3,403,441 3,799,006 3,721,781 4,234,000
EMS TOTAL 3,403,441 3,799,006 3,721,781 4,234,000
PUBLIC SAFETY TOTAL 23,716,464 26,254,629 26,389,773 29,728,329
Public Safety as% of General Fund
FY 2013 Operating Expenditures
EMS, 7.4%
Fire Services,
11.1%
52.2%
---Police, 33.7%
J
127
PUBLIC SAFETY ■
EXPENDITURE AND STAFFING SUMMARY ■
FY 2013 ADOPTED BUDGET ■
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted ■
EXPENDITURES BY CATEGORY Actual Budget Projection Budget ■
Salaries&Wages 19,912,805 21,223,245 21,279,900 23,673,452
Materials&Supplies 578,890 712,687 683,908 799,191 ■
Building Maintenance 5,109 21,675 23,652 16,072 ■
Equipment Maintenance 1,050,802 1,262,646 1,396,917 1,374,995
Miscellaneous Services 1,321,098 1,429,676 1,402,732 1,446,595 ■
Sundry Charges 17,621 46,965 46,322 55,479 ■
Inventory 17,898 82,178 89,586 34,460
•
Capital Outlay 812,241 1,475,557 1,466,756 2,328,085
PUBLIC SAFETY TOTAL 23,716,464 26,254,629 26,389,773 29,728,329 ■
I
FY 2012 FY 2012 FY 2013 ■
FY 2011 Amended Year End Adopted
STAFFING BY DEPT/DIVISION Actual Budget* Projection Budget I
Police-Administration 5 5 5 6 ■
Police- Patrol Operations 87 89 89 95
Police- Investigations 14 14 14 18 ■
Police-Community Services 7 7 7 7 ■
Police-Support Services 36 37 37 32
Police-Jail 12 13 13 14 ■
Police- License&Weight 2 2 2 2 ■
Police-School Resource Officer 11 11 11 11
■
Police-Traffic Enforcement/Motorcycles 7 7 7 8
Police-Special Investigations** 4 5 5 5 ■
Police-Training •
POLICE TOTAL 185 190 190 198
I
FY 2012 FY 2012 FY 2013 ■
FY 2011 Amended Year End Adopted
STAFFING BY DEPT/DIVISION Actual Budget* Projection Budget ■
Fire Department*** 45 52 52 52 ■
Fire Marshal 8 8 8 8
Emergency Management ■
FIRE TOTAL 53 60 60 60 ■
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FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted ■
STAFFING BY DEPT/DIVISION Actual Budget* Projection Budget
■
Emergency Medical Services 63 63 63 63
EMS TOTAL 63 63 63 63 ■
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PUBLIC SAFETY TOTAL 301 313 313 321 ■
*Same as adopted budget unless where noted.
**Police-One Officer transferred from Municipal Court during FY 2012. ■
***Fire-One grant-funded part-time volunteer recruitment/Retention Coordinator was added during FY 2012.
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128 le
POLICE DEPARTMENT
MISSION STATEMENT
The mission of the Pearland Police Department is to provide professional service to the community and develop
citizen partnerships to work together to enforce laws, reduce fear and positively impact the quality of life in
Pearland.
/ \
Police Chief
I \
Secretary
♦ /
/ \
Assistant Police
Chief
♦ ) J
I ( 1 1
Captain \ / \ / \ / Lieutenant ♦
Patrol Captain Captain Administrative&
Operations Investigations Support Community
` -, ♦ J N. Services / % Services
1/ \ /
/-1-1
Police Officer / 1
Sergeant \
Secretary 11 Secretary Secretary School
(6)See Note Resource
Below Officer
/ \ l --\ / \ / \ / I \ / I \
Lieutenant(4) Sergeant Lieutenant Support Jail Supervisor Police Officer
Patrol 1 , Traffic Investigations Services p (10)
Operations Enforcement Supervisor
\ 1 \ / \ / I \
Sergeant (8) Police Officer Police Officer Team Leader Team Leader Jailer(13)
5
Motorcycles (13) communication Records
♦ I / / / \ / ♦ / ♦ /
/ \ \ \ \ \
Police Officer Warrant Officer Sergeant Tele- Records Clerk
(77) (2) Special communication (7)
Investigations Operator(14)
N. / I / I
\ Tele- \ \
4—Police Officer Police Officer co mmunication Receptionist
(2)Truck (4) Operator
Enforcement (3 Part-time)
/ (Part-Time 4) /
/ \ \
Sergeant Property Room
Street Crimes Technician
♦ 1 Note: 6 Officers in Administrative and
�I r Community Services include:
/
\ 1 Equipmentt Officer,
2 Community Services Officers,
Police Officer Police Officer Crime Victim
K-9 Unit(2) (2) 4 Liaison 1 Training Academy Officer,
/ ♦ I / 1 Information Technology Officer and
• 1 1 Internal Affairs Division Officer.
/ \
Crime Victim
Specialist
\ /
*Reports to the City Manager
129
POLICE DEPARTMENT
OVERVIEW
The Pearland Police Department is responsible for enforcement of all local, state and federal laws within its
jurisdiction. The goal of the department is to prevent crime and disorder and maintain the quality of life by providing
a safe and peaceful environment within the City of Pearland for all its residents. The department provides 24-hour
protection to the citizens of Pearland and answers and responds to over 57,000 calls per year.
The Police Department is very active in the community and is involved in various community programs aimed at
reducing crime. These programs include National Night Out, Gang Awareness Task Force, Citizen Police
Academy, Homeowners Association meetings, Neighborhood Watch Programs, Security Surveys and Home Safety
Inspections, Christmas time Toys for Tots, as well as other programs. The department operates out of the Public
Safety Building on Cullen Blvd. For FY 2013, the Police Department consists of 191 full-time and 7 part-time
employees.
146 Civil Service personnel (2 K-9 Officers and 2 Warrant Officers)
124 Police vehicles (marked, incl. 8 motorcycles, 35 unmarked)
57,383 911 calls for service
27.74 DPS Annualized Index Crime Rate per 1,000 population
4 minutes 5 seconds average response time
Key Budget Items for FY 2013 include:
• For FY13, six positions are moved from Support Services to their respective reporting divisions: 1 to
Administration, 1 to Patrol and 4 to Investigations.
• A 3% average Merit pay and Civil Service Step effective 10/1/12.
• 4 Police Officers as of 10/1/12 and 2 to begin 4/1/13 due to growth and Brazoria County MUD#4 annexation.
• 4 replacement Patrol vehicles, and 2 new vehicles for fleet expansion, and 2 shared vehicles for new Officers.
• Shift-differential pay for personnel working the night shift, including Officers, Jailers, Dispatchers, and Records
Clerks.
• Replacement gas mask filers for 138 current Officers.
• Replacement of 13 bulletproof vests in the Grant Fund.
• A computer/laptop for the Crime Victim Specialist.
• The addition of a Records Clerk in Support Services.
• One Jailer to begin 10/1/12, with a reduction in overtime to offset cost.
• Two replacement motorcycles and one new to accommodate the transfer of an Officer from Patrol Division.
• Funding for the replacement of a retiring K9, one replacement vehicle, the purchase of an ALPR replacement
system, and a covert audio and GPS system is included in the Police State Seizure Fund, totaling $64,885.
• Training was increased to accommodate 6 new Police Officers.
l
Police Department as % of General Fund
FY 2013 Operating Expenditures
Training, 0.2%
Lic. &Weight, 0.4%
mumumio Special In est., 0.9%
Traffic Enforce., 1.4%
Community Svcs,1.4%
Jail, 1.7%
SRO, 1.9%
Police Admin., 2.1%
In estigations, 2.9%
Support Secs., 3.2%
Patrol, 17.6%
130
POLICE ADMINISTRATION - 2211
/
Police Chief*
\ J
/
Secretary
\
/
Assistant Police Chief
\ /
1 I 1 I I
/ \ / Lieutenant
Captain Captain Captain Administrative
Patrol Operations Investigations Support Services Services**
\ J \ / \ J \ /
*Reports to the City Manager
**Position funded in Community Service
131
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POLICE ADMINISTRATION - 2211
GOALS I
• Ensure proper staffing and selection of personnel.
• Fairly and uniformly enforce statutory law, policy and procedures of the City and the department.• Build a stronger relationship with the community through department outreach programs.
• Ensure accessibility and openness of police programs and criminal activity through promotion on internet-based
media.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• In the first year of operation as a regional training provider, offered more than 40 training classes which included
several outside training providers from Texas A&M Engineering Extension Service (TEEX), Forensic Training
Service, Inc., and Pat McCarthy's Street Crimes Program.
• Realized a 6% drop in Uniform Crime Reporting (UCR)statistics between 2010 and 2011.
• Updated department General Orders and Standard Operating Procedures to reflect best practices and to keep
pace with changes in technology and police procedures.
• Selected and assigned a replacement chaplain following the retirement of a founding member of the
department's Chaplain Program.
FISCAL YEAR 2013 OBJECTIVES
• Work with City officials and vendors to craft an acceptable solution for radio communications in troublesome
reception areas to increase officer safety and ensure a timely response to police calls for service.
• Train all supervisors to administer a uniform performance evaluation system to increase department productivity
and accountability.
• Finalize department guidelines and instructions for an online reporting system for minor criminal offenses.
• Review and update the Field Training Officer Program to ensure trainers keep abreast of changes in patrol
investigation procedures and to ensure new recruits receive the best training possible.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Authorized number of Police Officer positions' 141 138 140 146
Authorized number of Officer positions per 1,000 population2 1.55 1.47 1.44 1.40
Actual number of Police Officers' 131 132 138 144
Actual number of Police Officers per 1,000 population 1.44 1.40 1.42 1.38
Expenditures per capita $176 $172 $176 $178
Total crimes reported to FBI 2,549 2,621 2,593 2,475
Annualized DPS Index Crime Rate
(Incident-based rate per 1,000 population)3 43.66 32.68 27.93 27.03
Annualized City Crime Rate based on current population3 37.71 27.87 27.74 23.79
'Number of police officer positions includes Chief,Asst. Chief, Captain, Lieutenant and Sergeant as well as Officer and
Probationary Officer and/or Cadet positions budgeted. Number of police officers represents the actual number of officers in any
given month during the period reported.
20fficer per 1,000-citizen ratio is a standard developed by the FBI for reporting police staffing levels. The FBI makes no
recommendation for staffing levels and only uses the information for statistical analysis.
3The DPS Index crime rate and the City crime rate differ due to the population numbers used in the calculations as well as the
difference in the crimes reported. The City Crime Rates are based on estimates and updates as provided by the Planning
Department. For FY11 the City rate is based on the population estimate of 96,097 from October 2010 through January 2011,
92,800 February through June 2011 and 94,100 July 2011 through September. The population estimate for FY12 is 97,200, and
for FY13 is 104,100. The DPS Index crime is used nationwide and is calculated by the FBI using the population of 58,399 for FY
2010 and 91,679 for FY11 from U.S. Census surveys. In addition,the crimes reported to the FBI differs from that reported by
the Police Investigations Department for this report in that the FBI does not collect all of the crime data that the City collects.
132
POLICE ADMINISTRATION - 2211
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 678,593 679,850 681,549 761,540
Materials& Supplies 8,748 9,487 11,996 12,576
Equipment Maintenance 22,580 21,796 29,444 30,056
TOTAL 1,174,340 1,179,437 1,149,942 1,232,154
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Police Chief 1 1 1 1
Assistant Police Chief 1 1 1 1
Police Captain 3 3 3 3
Secretary** 1
TOTAL 5 5 5 6
"Same as adopted budget, unless where noted.
**Position was moved from Support Services-2215
133
POLICE PATROL OPERATIONS — 2212
I
Captain
Patrol Operations*
Secretary -
I I 1
Lieutenant Sergeant** Sergeant
Patrol Operations Traffic Enforcement Street Crimes
(4)
Sergeant Police Officer** Police Officer
Patrol (8) — Motorcycles K-9 Unit (2) —
(5)
Police Officer Warrant Officer** Police Officer
(77) — (2) (2)
Police Officer**
— License & Weight
Truck Enforce. (2)
*Reports to the Assistant Police Chief
**Positions funded in other divisions
134
POLICE PATROL OPERATIONS - 2212
GOALS
• Preserve civil order.
• Investigate crime and apprehend violators of the law.
• Enforce statutory law.
• Build a strong working relationship with the community.
• Prevent crime through a visible presence in neighborhoods and business areas.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Assigned a second Warrant Officer to assist with clearing the ever-increasing number of municipal warrants in
compliance with Council goals, for a 335% increase in the number of warrants cleared by Warrant Officers.
• Purchased narcotic field test kits and distributed them to patrol officers to aid in the immediate identification of
possible drug evidence.
• Developed and implemented an alternative summer uniform for patrol consisting of breathable fabric and an
external vest carrier to increase officer comfort and lessen the impact of heat-related conditions during summer
months.
FISCAL YEAR 2013 OBJECTIVES
• Add one additional officer to each of the four patrol squads in preparation for upcoming annexation and growth.
• Increase the staffing level of the Street Crimes Unit to better combat "hot spot" incidents of crime and comply
with Council goals.
• Increase patrol productivity and efficiency by implementing a revised supervision program that holds both
officers and their supervisors accountable for each squad's work product.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of police calls resulting in a police unit being
dispatched 35,676 39,815 42,318 44,000
Number of police actions initiated by Officers in the field2 7,634 11,663 13,746 15,800
Percent of calls initiated by Officers in the field 21% 29% 32% 36%
Dispatched calls per Patrol Officer 513 606 625 620
Average response time per vehicle from receive of call to
arrival on scene 5min14sec 4min44sec 4min5sec 3min55sec
Average time spent per call 21min48sec 19min50sec 18min45sec 20min0sec
Total police arrests made 5,986 6,218 6,525 6,800
Total arrests per 1,000 population 66 66 67 65
Total accidents with injuries 436 499 485 510
Number of Warrants Served N/A 2,804 3,315 3,300
Number of hits on ALPR3 N/A 217 174 200
'Dispatched calls include 911 calls as well as calls from the Chief and other Officers needing a unit dispatched. Also includes
traffic stops.
2Beginning FY11,the number of police actions initiated by Officers in the field significantly increased due to software
implementation resulting in a change in the data reported.
3ALPR-Automatic License Plate Recognition System.
135
I
POLICE PATROL OPERATIONS - 2212
EXPENDITURE AND STAFFING SUMMARY i
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 7,030,550 7,442,820 7,610,056 8,883,733
Materials&Supplies 62,427 82,319 72,392 97,897
Equipment Maintenance 498,850 521,310 575,097 604,997
Miscellaneous Services 45,973 91,630 90,530 84,076
Inventory 68,760 72,356
Capital Outlay* 140,559 373,612 369,712 337,582
TOTAL 7,778,359 8,580,451 8,790,143 10,008,285
`Increase from 2011, purchase of vehicles.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Police Lieutenant 4 4 4 4
Police Sergeant 9 9 9 9
Police Officer/Probationary Officer/Cadet 74 76 76 81
Secretary** 1
TOTAL 87 89 89 95
*Same as adopted budget, unless where noted.
**For FY 2013, position is moved from Support Services-2215
136
POLICE INVESTIGATIONS - 2213
Captain
Investigations*
\ /
/
Secretary
1
Lieutenant
Investigations
\ /
/ \ / \
Property Room Technician Police Officer Crime Victim
(13) Liaison
/ \
Crime Victim
Specialist
\ /
*Reports to the Assistant Police Chief
137
I
POLICE INVESTIGATIONS - 2213 1
GOALS
• Thoroughly investigate crimes and apprehend violators of the law.
• Gather, analyze and disseminate information on criminal activity and the persons responsible for criminal
activity.
• Assist and support all Officers of the department with their criminal investigations.
• Build strong cases for prosecution. 1
FISCAL YEAR 2012 ACCOMPLISHMENTS
1
• Reduced by 34% the number of residential burglaries through aggressive investigation and arrests of primary
offenders. 1
• Spearheaded the extension of the Houston-based Internet Crimes Against Children Task Force into Brazoria
and Galveston County.
• Due to the success of the Internet Crimes Against Children Taskforce, were assigned two Federal Agents and a
Freeport PD officer to work cooperatively to conduct proactive investigations into web-based offenders seeking i
to abuse children through either child pornography or internet chatting.
• Worked cooperatively with the Brazoria County Sheriffs Department to investigate and successfully identify
suspects wanted in connection with two bank robberies committed in Pearland and the surrounding jurisdiction.
I:
FISCAL YEAR 2013 OBJECTIVES
• Reduce the number of motor vehicle burglaries through deterrence measures including proactive surveillance of
problem areas and education of the public before they are victimized.
• Obtain a wireless signal tracker to identify and locate internet routers to improve the efficiency of internet crime
investigations.
• Work with vendors and in-house technicians to improve the functionality and reliability of the department's
covert audio/video recording system.
• Secure advanced training for investigators assigned to crimes committed over the internet to ensure detectives
are kept up to date on emerging criminal offenses.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Violent and non-violent person crimes reported 726 721 778 760
Property and society crimes reported 4,380 4,022 4,209 4,240
Total crimes reported 5,106 4,743 4,987 5,000
Violent and non-violent person crimes assigned to investigators 945 907 830 850
Property and society crimes assigned to investigators 1,058 2,397 1,006 1,000
Total cases assigned to investigators 2,003 3,304 1,836 1,850
Number of violent and non-violent person crimes cleared 622 509 376 375
Number of property and society crimes cleared 721 1,120 865 875
Number of crimes cleared 1,343 1,629 1,241 1,250
Percent of crimes cleared 68% 61% 68% 68%
Number of items of evidence on hold 4,672 4,648 4,892 4,575
Number of pieces of evidence returned to owner 158 227 308 275
Number of thefts& burglary-motor-vehicles reported citywide 1,488 1,372 1,345 1,275
Number of burglaries reported citywide 299 351 260 200
Total property theft and burglaries citywide 1,787 1,723 1,605 1,475
Fingerprint lifts entered into AFIS 41 52 50 40
DNA items 156 125 99 100
Internal and citizen complaints against sworn personnel 60 60 58 55
Percent of complaints closed as sustained 24% 19% 8% 5%
Figures are calculated on the 5th day of each month; computer updates can vary the percent as supplements are added.
Incident-Based Reporting (IBR) is used to provide data. Property and society crimes include, but are not limited to, frauds,
thefts, burglaries, drugs and sex offenses. Violent crimes include certain non-violent person crimes, such as missing persons
and CPS cases. The FBI uses UCR to determine the Crime Rate reported by Police Administration,which does not include all
crimes reported above.
138
POLICE INVESTIGATIONS - 2213
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 1,285,125 1,295,179 1,285,535 1,554,454
Materials&Supplies 14,182 15,730 15,276 15,026
Equipment Maintenance 68,970 75,148 69,145 71,845
Miscellaneous Services 7,067 12,721 11,439 9,328
Sundry Charges 7,480 13,500 15,821 21,859
Inventory 3,543
TOTAL 1,382,824 1,412,278 1,397,216 1,676,055
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Police Lieutenant 1 1 1 1
Police Officer 13 13 13 13
Crime Victim Liaison** 1
Crime Victim Specialist** 1
Property Room Technician** 1
Secretary** 1
TOTAL 14 14 14 18
*Same as adopted budget, unless where noted.
**For FY 2013, positions were moved from Support Services-2215
139
POLICE COMMUNITY SERVICES - 2214
I 1
Lieutenant
Administrative Services*
•
� J -
Police Officer(6)
*Reports to the Assistant Police Chief
140
POLICE COMMUNITY SERVICES - 2214
GOALS
• Provide citizens and the business community with crime prevention information and techniques.
• Build a strong working relationship with the community by serving as mentors and liaisons between the
community and police.
• Provide a source of public information for both the citizens of Pearland and the news media.
• Provide a central location for the maintenance of police department equipment and the proper distribution of the
same.
• Provide an ever-improving website for the Pearland Police Department.
• Provide services and support to the Pearland Citizens Police Academy Alumni Association.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Transferred from Patrol a replacement Community Services Officer to revitalize department services and
expand department-sponsored programs.
• Sponsored a team from the department's Law Enforcement Exploring post to attend and compete at the
National Law Enforcement Exploring Conference in Fort Collins, Colorado.
• Completed additional Citizen Police Academy classes bringing the total number of class sessions to thirty-four.
FISCAL YEAR 2013 OBJECTIVES
• Expand community involvement by offering Merit Badge training opportunities to members of the Boy Scouts of
America.
• Host quarterly Open House timely and relevant training events for the community on criminal incidents and
crime prevention topics.
• Expand the duties and volunteer opportunities for members of the department's Citizen Police Academy Alumni
Association.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Security surveys/home safety inspections 173 123 110 125
Number of Citizen Police Academy graduates 57 56 44 60
Citizen Police Academy classes/meetings 209 206 176 210
National Night Out Block Parties' 54 55 52 52
Homeowners Association meetings 42 32 17 20
School-Civic meetings 61 83 127 115
Administrative assignments 2,239 2,301 2,118 2,100
Press releases2 21 11 103 70
Memberships in Explorer Post3 24 14 15 12
'National Night Out occurs once a year, the first Tuesday in October.
2Prior to FY 2012, reported press releases were formal documents only in response to a
specific incident or event. Beginning in FY 2012, all/any information that is released for
Sprint or in response to a media request is reported.
Memberships in Explorer Post reflect the latest month during the period reported.
141
I
POLICE COMMUNITY SERVICES - 2214 1
'EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 707,060 702,874 695,716 730,003
Materials& Supplies 12,108 16,234 17,760 17,860 1
Equipment Maintenance 14,742 16,309 25,643 24,571 i
Miscellaneous Services 3,626 7,947 7,765 5,946
TOTAL 737,536 743,364 746,884 778,380le
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Police Lieutenant 1 1 1 1
Police Officer 6 6 6 6
TOTAL 7 7 7 7
*Same as adopted budget, unless where noted.
142
POLICE SUPPORT SERVICES — 2215
1
Captain Support
Services*
\ J
Secretary
\ /
/ \
Support Services
Supervisor
Team Leader Team Leader
Telecommunication Records
I
Telecommunication Telecommunication Records Clerk Receptionist
Operator Operator (7) (3 Part-time)
(14) (4 Part-time)
\ / \ / \ } \
*Reports to the Assistant Police Chief
143
POLICE SUPPORT SERVICES — 2215
GOALS
• Provide a centralized answering system for police and other emergency services.
• Maintain an accurate and complete recordkeeping system. ■
• Provide advocacy and other services for victims of violent crime.
• Build a strong working relationship with the community.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Hired and trained seven new (replacement) Telecommunications Operators since October 2011.
• Implemented monthly Dispatch reviews to provide continuing education on policies and procedures within
Dispatch.
• Created and maintained a rolling log of Dispatcher training to ensure that Telecommunications Operators obtain
their necessary TCLEOSE certifications in a timely manner.
• Assumed responsibility for all aspects of false alarm billing and notification utilizing the Cry Wolf Alarm Billing
System.
FISCAL YEAR 2013 OBJECTIVES •
•
• Inform and provide training on the ever-changing technology to ensure the Telecommunications Operators keep
updated on new skills.
• Encourage more Telecommunications Operators to obtain their Intermediate and Advanced TCLEOSE TCO
certifications. .
• Increase staffing in the Records Division to allow staff to better handle the increased workload that results from
an ever-expanding city.
• Implement a comprehensive training program to track training received and training required among Records
Clerks.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total number of calls received by dispatch' 173,141 129,250 152,525 145,000
Number of 911 calls received by dispatch' 35,270 33,097 57,383 50,000
Number of non-911 calls received by dispatch 137,871 96,153 95,142 95,000
Average time from receipt of citizen call to unit dispatched
(in seconds) 140 84 74 74
Number of 911 calls per 1,000 population 387 352 590 480
Average number of 911 calls per Telecommunication Operator
(FTE) 268 195 348 278
Average number of all calls per Telecommunication Operator
(FTE) 1,127 753 929 806
Number of offense reports 10,647 10,405 10,790 10,700
Number of accident reports 1,467 1,473 1,679 1,800
Number of cases handled per Records Clerk 1,533 1,076 1,384 1,200
Number of crime victim interventions 1,293 1,726 2,554 2,500
'Calls to 911 include Police, Fire and EMS. Year-to-year comparison is not reliable for these measures. Incomplete data was
collected for April 2010 and October 2010 due to software temporarily unavailable. Drop in calls for FY 2013 due to outsourcing
Fire/EMS dispatch.
2The number of calls per Telecommunication Operator is based on monthly averages of actual FTE filled positions.
144
POLICE SUPPORT SERVICES — 2215
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 1,658,955 1,766,912 1,748,688 1,600,596
Materials&Supplies 103,671 52,409 39,825 41,739
Equipment Maintenance 30,413 143,176 90,751 96,279
Miscellaneous Services 42,212 54,909 59,683 63,028
Capital Outlay 82,779 82,779
TOTAL 1,835,251 2,100,185 2,021,726 1,801,642
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING*** Actual Budget* Projection Budget
Support Services Supervisor 1 1 1 1
Crime Victim Liaison 1 1 1
Crime Victim Specialist** 1 1
Support Services Coordinator 1
Support Services Team Leader 2 2 2
Telecommunications Operator 14 14 14 14
Records Clerk 7 6 6 7
Secretary 4 4 4 1
Part-Time Receptionist 3 3 3 3
Part-Time Telecommunications Operator 4 4 4 4
Property Room Technician 1 1 1
TOTAL 36 37 37 32
*Same as adopted budget, unless where noted.
**During FY 2012, a new grant-funded Crime Victim Specialist position was created.
***FY 2013, six positions were moved to the Administration, Patrol, and Investigations Divisions.
145
I
POLICE JAIL - 2216
Captain
Support Services*
Jail Supervisor
Jailer
(13)
*Reports to the Assistant Police Chief
146
POLICE JAIL - 2216
GOALS
• Provide and maintain care and custody of prisoners.
• Operate the jail in accordance with Texas State Law and other applicable standards related to jail operations.
• Effectively interact and communicate with Municipal Court and magistrates.
• Maintain a safe working environment.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Hired and trained two replacement jailers to add to personnel rotation.
• Reassigned jailers to squad assignments to correspond with patrol schedule.
• Reassigned jail Coordinator to administrative schedule to cut down on unscheduled overtime.
• Updated required Municipal Court forms and documents.
• Had jailers attend Texas Law Enforcement Telecommunications System (TLETS)— Full Access training class to
comply with directives issued by the Texas Crime Information Center.
FISCAL YEAR 2013 OBJECTIVES
• Hire and train one additional jailer to add to existing manpower schedule.
• Secure funding for jailer equipment that includes duty belts, handcuff cases and radio holders.
• Have jailers attend Cell Extraction Training to increase their job knowledge and encourage safe practices in the
jail.
• Have jailers attend Crisis Intervention Training and learn verbal de-escalation techniques to enhance safe
handling of prisoners.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total number of inmates held 5,125 5,397 5,660 5,650
Inmates magistrated 5,260 5,822 5,124 5,100
Cell checks 22,712 17,716 16,859 17,000
Average number of bookings per day 15 15 15 15
Average length of stay in calendar days 1.0 1.0 1.0 1
Number of inmates injured while held 0 2 0 0
Number of EMS calls to jail 165 214 181 130
Cost per inmate $165.59 $175.88 $149.60 $173.57
147
i
I
POLICE JAIL - 2216
la
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages* 899,896 842,202 810,508 920,952
Materials&Supplies 17,563 23,830 18,923 22,355
Building Maintenance 2,864 3,070 3,972 3,972 II
Maintenance 5,965 7,090 7,172 7,183
Miscellaneous Services 19,425 18,444 18,344 22,567
Sundry Charges 3,501 3,620 3,501 3,620 .
TOTAL 949,214 898,256 862,420 980,649
*Expenditures in FY 2011 include a retirement payout of accrued vacation and sick leave and overtime costs for i
replacements while personnel on leave.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Jail Supervisor 1 1 1 1
Jailer 11 12 12 13
TOTAL 12 13 13 14
*Same as adopted budget, unless where noted.
148
POLICE LICENSE & WEIGHT - 2217
Captain
Patrol Operations*
Sergeant
Traffic Enforcement
I
Police Officer
Truck Enforcement
(2)
`Reports to the Assistant Police Chief
149
I
POLICE LICENSE & WEIGHT - 2217
GOALS
• Provide a safe traffic environment.
• Provide enforcement of commercial vehicle traffic laws for a safer community.
• Contribute to the reduction in the number of commercial motor vehicle accidents.
• Ensure that trucks operating in the City conform to safety regulations.
411
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Participated in the National Commercial Vehicle Safety Alliance "Brake Safety Week" campaign that
emphasized the importance of brake performance and safety on commercial motor vehicles.
• Conducted random inspections of licensed wreckers to ensure compliance with local rules and State Law.
• Provided remedial driving courses to officers involved in at-fault fleet accidents.
• Offered free non-enforcement inspections to commercial vehicle operators to encourage voluntary compliance
with applicable regulations.
FISCAL YEAR 2013 OBJECTIVES
• Increase truck zone enforcement and compliance stops through targeted enforcement and patrol officer
education of truck zones laws.
• Have unit officers attend Permit Weight Update and Commercial Vehicle Enforcement re-certification training.
• Offer Commercial Vehicle Enforcement training and information to regional law enforcement officers to enhance
the safety of vehicles on the roads in and around the City of Pearland.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
CMV equipment violations 672 852 900 925
Overweight violations 76 91 71 70
Total equipment&overweight violations 748 943 971 995
Citations for other violations 375 204 287 225
Total all citations 1,123 1,147 1,258 1,220
Trucks found in compliance 165 207 135 150
Number of inspections 1,053 1,265 1,112 1,275
Trucks taken out of service 242 244 167 175
Percent of inspections resulting
in violations 84% 85% 89% 85%
Cost per inspection $190.90 $154.64 $200.33 $168.30
150
POLICE LICENSE & WEIGHT - 2217
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 177,194 182,373 181,655 192,470
Materials& Supplies 4,409 4,632 4,443 4,180
Equipment Maintenance 12,638 13,620 15,681 15,796
Miscellaneous Services 1,372 2,315 2,138 2,138
Inventory 1,250 1,225
Capital Outlay 36,787 36,787
TOTAL 195,613 240,977 241,929 214,584
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget" Projection Budget
Police Officer 2 2 2 2
TOTAL 2 2 2 2
*Same as adopted budget, unless where noted.
151
POLICE SCHOOL RESOURCE OFFICER - 2218
I 1
Lieutenant
Administrative Services*
Sergeant
School Resource Officer
I
Police Officer
(10)
'Reports to the Assistant Police Chief
152
POLICE SCHOOL RESOURCE OFFICER— 2218
GOALS
• Promote positive relationships between the local schools, community and police.
• Serve as a resource for police and school officials on matters relating to the law/legal process and procedures
relating to juveniles.
• Serve as an on-site resource for police related matters occurring on school campuses.
• Work as mentors to provide a safer learning environment in our schools.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Conducted training with school staff members on "Lock Down" and "Shelter in Place" procedures.
• Investigated and solved two high-profile incidents involving damage to the Rig football stadium and felony thefts
committed by members of a rival school's volleyball team.
• Attended the Texas Gang Association Training Conference to enhance knowledge of gang activity including
identification and prevention techniques.
• Assisted Patrol and CID with criminal investigations involving school students by conducting interviews and
identifying possible suspects.
FISCAL YEAR 2013 OBJECTIVES
• Coordinate the creation of a department-based gang information database to track known or suspected gang
members in the greater Pearland area.
• Have the Pearland Police Department radio frequency made available to the Manvel and Alvin-ISD Police
Departments to increase interoperability and communication for investigation and critical incident response.
• Finalize the recommendation for the creation of a secure storage locker for SRO long rifles inside assigned
schools to aid with the response to an Active Shooter situation.
• Provide refresher training to all School Resource Officers in Advanced Law Enforcement Rapid Response
Training (ALERRT) to respond to an Active Shooter situation.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of offense reports 387 373 351 330
Number of juveniles detained 37 35 72 50
Number of schools with assigned officers 7 7 7 7
Number of citations issued on school property 231 257 226 215
Number of directives signed and served 96 165 76 75
Number of juveniles transported 104 104 60 55
Number of adults transported 9 26 24 25
Juvenile directives obtained for other divisions 23 13 58 50
Juvenile directives served for other divisions 33 16 61 55
Number of juveniles transported for processing for other
divisions 34 21 34 25
Cost per school served $141,108 $142,794 $145,347 $153,789
*Students who turn 18 and have not complied with disciplinary procedures are treated as adults and transported to jail.
153
I
POLICE SCHOOL RESOURCE OFFICER — 2218 I
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013 I
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 962,645 958,708 965,621 1,016,004
Materials&Supplies 110 2,314 1,280 1,280
Equipment Maintenance 31,782 24,804 48,351 48,698
Miscellaneous Services 5,019 11,729 10,542 10,542
TOTAL 999,556 997,555 1,025,794 1,076,524 -
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Police Sergeant 1 1 1 1
Police Officer 10 10 10 10
TOTAL 11 11 11 11
"Same as adopted budget, unless where noted.
154
POLICE TRAFFIC ENFORCEMENT - 2219
(MOTORCYCLE UNIT)
Captain
Patrol Operations*
Sergeant
Traffic Enforcement
Police Officer Warrant Officer
Motorcycles (2)
(5)
*Reports to the Assistant Police Chief
155
•
POLICE TRAFFIC ENFORCEMENT - 2219 •
(MOTORCYCLE UNIT)
GOALS
• Provide a safe traffic environment.
• Provide enforcement of traffic laws for a safer community.
• Contribute to reducing the number of motor vehicle accidents.
• Provide targeted enforcement in neighborhoods to reduce traffic violations and improve safety for residents.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Dedicated specific blocks of patrol time to address traffic-related complaints in neighborhoods and high-volume
traffic areas.
• Encouraged professionalism in area law enforcement motorcycle units by offering monthly advanced
motorcycle training at no cost to officers or outside agencies.
• Increased the number of traffic citations issued by 4% over previous year.
FISCAL YEAR 2013 OBJECTIVES
• Add a Motorcycle Officer to the Motorcycle Unit in compliance with the City Council goal to maintain appropriate
staffing levels for Street Crime Units.
• Add a second Motorcycle Officer to fill a vacancy in the Motorcycle Unit.
• Upgrade and augment existing motorcycle lighting to increase vehicle visibility and enhance the safety of the
motorcycle officers.
• Increase division productivity by at least fifteen percent with the addition of personnel.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of traffic citations issued by this division 5,935 6,250 6,372 6,500
Number of major accidents worked by division 15 29 31 29
Number of minor accidents worked by division 36 122 97 104
Number of traffic complaints 378 138 107 125
156
POLICE TRAFFIC ENFORCEMENT - 2219
(MOTORCYCLE UNIT)
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 562,141 685,568 622,181 654,591
Materials& Supplies 2,313 6,910 7,010 5,229
Equipment Maintenance 18,896 42,275 29,623 29,705
Miscellaneous Services 1,422 2,490 1,762 1,762
Inventory 4,817
Capital Outlay 88,736
TOTAL 589,589 737,243 660,576 780,023
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Police Sergeant 1 1 1 1
Police Officer 6 6 6 7
TOTAL 7 7 7 8
*Same as adopted budget, unless where noted.
157
POLICE SPECIAL INVESTIGATIONS - 2221
Captain
Investigations*
\ /
/
Lieutenant
Investigations
/
/ \
Sergeant
Special Investigations
l \
Police Officer
(4)
`Reports to the Assistant Police Chief
158
POLICE SPECIAL INVESTIGATIONS - 2221
GOALS
• Identify and target organized criminal activity groups committing offenses and following a specific pattern that
impacts the City and department.
• Use a flexible operating schedule to adapt to the needs of the department and habits of criminals.
• Provide targeted enforcement in neighborhoods and other areas affected by crime to reduce criminal activity
and improve safety for residents.
• Use innovative investigative techniques and equipment to adapt to changes in criminal methods of operation.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Increased the level of involvement and cooperation with the Brazoria County Narcotics Task Force resulting in
the department's eligibility to receive greater funds through court-ordered asset forfeiture.
• Created two permanent detective assignments within the division, eliminating the two rotating positions to
ensure continuity in lengthy investigations and to enhance a sense of unity among unit members.
• Purchased additional equipment to enhance investigations, including vehicle trackers and a covert listening
device.
FISCAL YEAR 2013 OBJECTIVES
• Assign an additional SIU member to the Brazoria County Narcotics Task Force to further increase the
department's involvement with narcotic investigations in and around Brazoria County.
• Secure funding for an additional covert listening device to run multiple investigations simultaneously.
• Secure funding to purchase two additional hand-held radios with encryption capabilities for covert radio
communication.
• Provide advanced narcotic investigation training to unit members to keep personnel abreast of emerging
interview techniques, court cases, concealment methods and interdiction training.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total charges filed 224 130 69 75
Felony narcotics arrests 34 42 48 50
Misdemeanor narcotics arrests 190 88 28 35
Number of warrants served 57 128 30 30
Number of citations issued 279 146 3 0
Number of surveillance activities N/A 243 320 300
Value of property seized N/A $43,056 $50,177 $50,000
Value of cash seized N/A $77,002 $110,802 $100,000
Street value of narcotics seized $461,652 $2,663,502 $1,028,502 $1,000,000
In FY 2011,two canine officers moved to Police Patrol Operations-2212. With the transfer of the canine officers, issuance of
citations moved to Police Patrol Operations—2212. Effective FY 2012,warrants and citations issued by this division are drug
related only.
159
POLICE SPECIAL INVESTIGATIONS - 2221
I
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 507,395 404,238 474,537 505,108
Materials&Supplies 1,942 3,989 2,345 2,652
Equipment Maintenance 17,283 20,993 20,162 20,578
Miscellaneous Services 2,706 3,607 3,091 3,073
TOTAL 529,326 432,827 500,185 531,411
,FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Police Sergeant 1 1 1 1 0
Police Officer"" 3 4 4 4
TOTAL 4 5 5 5
*Same as adopted budget, unless where noted.
**The Amended budget reflects the addition of a Warrant Officer moved from Municipal Court during FY 2012.
160
POLICE TRAINING - 2222
I 1
Lieutenant
Administrative Services*/**
I 1
Training Officer**
*Reports to the Assistant Police Chief
**Positions funded in another department
161
POLICE TRAINING - 2222
GOALS I
• Provide job specific training that will improve job performance and proficiency.
• Provide training to police personnel that meets or exceeds TCLEOSE training standards and requirements.
• Improve the quality of training with organizational goals in mind.
• Provide training to outside agencies as authorized by the Chief of Police.
I
FISCAL YEAR 2012 ACCOMPLISHMENTS
• In the first year of operation as a regional training provider, offered more than 40 training classes which included
several outside training providers from Texas A&M Engineering Extension Service (TEEX), Forensic Training
Service, Inc., and Pat McCarthy's Street Crimes program.
• Improved the layout of the Training web page to display all upcoming training in a single chart arranged by date
to more easily identify upcoming training opportunities.
• Revised the PayPal training payment link to facilitate training payments and avoid monthly conversions of
payment data.
FISCAL YEAR 2013 OBJECTIVES
• Provide training for department personnel in missing person/children procedures to ensure timely response and
proper investigative procedures.
• Promote professional development through expanded training programs including a Community Oriented
Policing curriculum.
• Coordinate training on revised Field Training Officer Program standards for department trainers.
• Secure training for department personnel on empty-handed, self-defense techniques, as well as verbal de-
escalation and control methods.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of classes held N/A N/A 127 120
Number of students N/A N/A 1,463 1,200
Total revenues N/A $328 $1,788 $2,000
Number of training hours provided (classes)* N/A N/A 990 1,000
Training hours completed, Pearland Officers* 62 75 9,034 7,500
*FY 2012 is the first year of operation as a regional training provider.
162
POLICE TRAINING - 2222
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Materials& Supplies 2 76,745 76,745 87,720
Miscellaneous Services 9,500 10,800 9,700
TOTAL 2 86,245 87,545 97,420
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
N/A
TOTAL 0 0 0 0
*Same as adopted budget, unless where noted.
163
f
FIRE DEPARTMENT 2320
VISION STATEMENTre
The Fire Department is committed to providing efficient and effective fire protection services to our community.
MISSION STATEMENT -
The mission of the Fire Department is to provide professional quality, 24-hour fire protection services, life and
property conservation, training and public fire education and prevention to the citizens of Pearland and the
surrounding ETJ. II
III
/
Fire Chief* 1 \
Assistant
Fire Chief
\ J Volunteer
\ J
/ 1 " Volunteer
Administrative Recruitment/ / '
Secretary Retention
Th
Coordinator
\ J (Part-Time) Battalion Battalion
Chief Chief
Volunteer Volunteer
/ \ ` J \ J
Fire Marshal Training Battalion Chief
Battalion Chief (3)
Lieutenant Lieutenant Lieutenant Lieutenant
Volunteer Volunteer Volunteer Volunteer
Station 1 Station 2 Station 4 Station 5
Lieutenant \ / \ J \ J \ 2
(6)
J 7" \ / \
Lieutenant Lieutenant
Volunteer Volunteer _
Firefighters \ Station 3 Station 6
Full-time (21)
Part-time(18) \ 1 J
Volunteer(60)
J
*Reports to the City Manager
164
FIRE DEPARTMENT 2320
GOALS
• Develop departmental cohesiveness among volunteer and paid personnel.
• Improve consistency and quality of documentation and records management.
• Develop strategies to adopt appropriate portions of the McGrath study.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Opened Fire Station 6 in Lakes of Savannah.
• Hired SAFER Grant Volunteer Recruiting and Retention Coordinator.
• Hired 6 new SAFER Grant Full-Time Firefighters.
• Ordered new fire engine pumper.
• Adopted Station Master Location Plan.
• Completed site analysis for potential Fire Station 3 locations.
• Established Fire Department Communications & Behavior Agreement.
• Hired 8 Part-time Firefighters.
• Completed and signed new Agreement between the City of Pearland and PVFD, Inc.
• Completed Basic Leadership Training Course for Fire Department Supervisors.
• Created Driver/Operator position description and classification on pay schedule and reclassified Captains to
Battalion Chiefs.
• Relocated administrative personnel to old Police Department building.
FISCAL YEAR 2013 OBJECTIVES
• Complete renovations on new Fire & EMS Administration Building, formerly old Police Department building.
• Select an architect and begin design on new Fire Station 3.
• Order and place in service 1 new fire engine pumper.
• Order and place in service 1 new aerial ladder truck.
• Outsource Fire & EMS Dispatching.
• Solve radio communications system problems.
• Gain 20 new Volunteer Firefighters.
• Complete Fire Department Strategic Plan.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total calls/incidents: Fire Dept 2,416 2,621 2,826 3,060
Total calls/incidents: Fire 1,753 1,728 1,631 1,700
Total calls/incidents: First Responders' 663 893 1,195 1,360
First Responder Calls as percent of Total Incidents 27% 34% 42% 44%
Average Response Time:
Percent 5 minutes or less 39% 51% 47% 50%
Percent 9 minutes or less 73% 83% 85% 85%
Average Response Time (all calls) 7min18sec 6min22sec 5min56sec 5min54sec
Average number of Volunteer Firefighters
per call (all calls)2 2 2 1 3
Average monthly number of hours of training
received per firefighter 16.2 8.0 12.4 12.0
Number of building fires 60 66 53 62
Number of firefighter injuries 0 1 1 0
165
I
FIRE DEPARTMENT 2320 III
PERFORMANCE MEASURES (continued) •
FY 2010 FY 2011 FY 2012 FY 2013 1111
Actual Actual Projection Target -
Cost per capita3 $35.22 $37.55 $38.46 $53.61
Paid F-T Firefighters to 1,000 Population 0.20 0.26 0.33 0.29
Total volunteer crew hours4 16,938 17,774 11,223 15,000 1
Other volunteer hours 5,774 3,347 1,840 3,000
Total estimated fire loss5 $1,853,050 $1,709,299 $1,406,454 $1,700,000
'First Responders consist of responses to calls where there are medical emergencies and the Fire Dept. is the first to respond.
2Effective FY 2011, Volunteer Firefighters go on all calls- Including First Responder/EMS calls.
3FY 2013 target includes capital costs.
4Prior to FY 2012, volunteer hours reported were night-duty only. Beginning FY 2012, volunteers may also work daytime
hours.
5The estimated dollar loss reported does not include updates after year-end close.
166
FIRE DEPARTMENT - 2320
OVERVIEW
The Fire Department provides fire suppression, rescue, fire prevention and public fire education services to the City
and surrounding areas, an area of approximately 73.6 sq. miles with a population of approximately 129,000,
including the extraterritorial jurisdiction (ETJ). In fiscal year 2007, the Fire Department became a combined paid
and volunteer department under the direction of a full-time Fire Chief, and in fiscal year 2011, added paid part-time
firefighters. The volunteer firefighters have served Pearland since 1946. There are approximately 60 Volunteer
Firefighters planned for fiscal year 2013. Fire Services in the City includes the Fire Department, the Fire Marshal's
Office and Emergency Management. Emergency Management is coordinated by the Fire Marshal's Office. The
community has an ISO Public Protection Classification rating of 3/10, which puts Pearland in the top 5% of
communities in the nation.
There are a total of six fire stations. In fiscal year 2011, the City began staffing three fire stations 24 hours per day
using full-time, volunteer and part-time staff. With the addition of a fire pumper and ladder truck in fiscal year 2013,
25 vehicles will be available for firefighting efforts.
6 stations, 3 manned 24/7 2,826 total calls/incidents 5 min 56 sec average response time
Key Budget Items for FY 2013 include:
• 1 replacement Ladder Truck at$790,000 and 1 replacement Pumper Truck at$560,000.
• Driver/Operator pay for$69,054 and an average 3% merit increase.
• 2 Toughbooks, software and equipment for T-PASS Accountability System.
• Upgrades for 4 portable replacement radios.
• Diesel vehicle exhaust removal system for Station 4.
• The second year of the cost of 6 firefighters hired in FY 2012 and funded by a FEMA SAFER grant.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 2,269,667 2,814,821 2,952,021 3,229,459
Materials&Supplies 210,754 261,393 254,959 324,620
Building Maintenance 2,003 16,305 18,105 9,800
Equipment Maintenance 143,728 196,444 285,482 219,610
Miscellaneous Services 255,922 290,023 214,857 267,410
Sundry Charges 6,640 29,845 27,000 30,000
Inventory 8,160 12,168 16,005 30,917
Capital Outlay 637,072 750,589 750,589 1,468,975
TOTAL 3,533,946 4,371,588 4,519,018 5,580,791
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Fire Chief 1 1 1 1
Fire Battalion Chief 3 3 3 3
Fire Training Battalion Chief 1 1 1 1
Fire Lieutenant 6 6 6 6
Firefighter** 15 21 21 21
Part-time Firefighter 18 18 18 18
Administrative Secretary 1 1 1 1
Part-time Volunteer Recruitment/Retention Coordinator** 1 1 1
TOTAL 45 52 52 52
*Same as adopted budget, unless where noted.
**In FY12 an additional 6 firefighters and a part-time Volunteer Recruitment/Retention Coordinator were funded by a FEMA
SAFER grant. The title of Captain was replaced with Battalion Chief in FY 2012.
167
FIRE MARSHAL - 2340
MISSION STATEMENT
le
The mission of the Fire Marshal is to protect the lives and property of the citizens of Pearland by educating the
public about the dangers of fire, enforcing fire and life safety codes, investigating hazard complaints, abating unsafe '
structures, determining the origin and cause of fires, and pursuing those responsible for arson and environmental
crimes.
I
1 \ II
Fire Marshal/ -
Emergency Management
Coordinator*
\ 2 II
/
Emergency Management
Planner/
Office Coordinator
\ J
1 1
I \ / -\ / 1
Deputy Fire Marshal (2) Inspector/ Inspector/Investigator
Investigator(2) Part-time (2)
\ J \_ J \ J
*Reports to the Fire Chief
168
FIRE MARSHAL - 2340
GOALS
• Decrease the number of fires through comprehensive fire inspection and public education programs.
• Determine the origin and cause of fires through comprehensive investigations.
• Deter arson by utilizing aggressive investigation techniques.
• Decrease hazards, environmental crimes, and unsafe structures by aggressive investigations and public
awareness.
• Inspect all City businesses annually.
• Increase performance while keeping up with the growth of the City through training, usage of tools, and
continuous evaluation of staffing needs.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Arrested 10 persons for arson in FY 2012.
• K9 Team received "Pack Leader Award" for most efficient detection technique at the NAPWDA conference in
Dallas.
• Re-applied for the Fire Prevention & Safety Grant for a fire sprinkler demonstration trailer.
• Received $1,000 from Pearland VFD and $1,000 from Home Fire Sprinkler Coalition for fire sprinkler
demonstration program.
• Worked with Public Affairs to implement online Quality Surveys and online Public Relations Requests.
• Purchased new body armor for arson investigators with State grant.
• Dollar loss from fire decreased by 17 percent.
FISCAL YEAR 2013 OBJECTIVES
• Pursue funding opportunities for fire prevention programs.
• Increase environmental cases cleared and unsafe structures abated.
• Conduct routine inspections of all Pearland businesses.
• See a decrease in loss from fire through aggressive fire prevention programs.
• See increase in routine fire inspections through implementation of new inspection tablet PC's.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total number of arson incidents 5 2 2 4
Arson cases per 10,000 population 0.55 0.21 0.21 0.38
Number of arson cases cleared 2 0 2 3
Percent of arson cases cleared 40% 0% 100% 75%
Number of environmental crime incidents 27 21 7 25
Number of environmental crimes cleared 16 10 5 20
Percent environmental crimes cleared 59% 48% 71% 80%
Number of arson arrests 4 0 10 4
Total number of annual inspections
(all structures) 1,752 1,380 1,537 2,000
New Fire Protection, foster care/adoption and mobile
food vendor inspections 396 223 336 300
Estimated number of businesses N/A N/A 3,280 3,385
Estimated % of business inspected annually N/A N/A 58% 68%
Total Number Certificates of Occupancy
(all new uses) 346 359 357 375
Inspections per FTE 477 321 375 460
169
L
FIRE MARSHAL - 2340
PERFORMANCE MEASURES (continued)
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total number of fires investigated 22 25 18 35 ■
Number of fires with determined causes
m
and origins 20 25 15 33
Percent of fires investigated with determined causes
and origins 89% 100% 83% 94%
Number of deficiencies identified 6,926 4,818 4,918 5,000
Number of deficiencies corrected N/A 1,920 3,072 3,000 ■
Number of public education hours 90 286 254 300
Number of plans reviewed 420 344 568 500
Number of meetings attended 476 334 461 425
Number of meeting hours attended 682 446 553 540
la
Number of hazard complaints responded to 90 104 169 120
Number of unsafe structures abated 6 7 0 7
Number of false fire alarms 360 316 237 175
Number of wildland fires 2 1 0 0
Number of wildland acres lost 1 83 0 0
Canine Measures:
Number of fires responded to within the City N/A 5 4 10
Number of fires responded to for mutual aid N/A 9 9 10
Number of positive alerts at actual fires N/A 3 3 6
Number of alerts validated by forensics lab N/A 3 3 6
170
FIRE MARSHAL - 2340
OVERVIEW
The Fire Marshal's Office consists of a Fire Marshal/Emergency Management Coordinator who reports to the Fire
Chief, two Deputy Fire Marshals, two Inspectors / Investigators, an Emergency Management Planner and two part-
time Inspectors/Investigators. The department also retains an accelerant detection canine. The Fire Marshal's
Office conducts annual fire inspections throughout the City to identify fire and life safety hazards in an effort to save
lives and protect property. They also conduct local public fire education activities in an effort to prevent fires. The
Office is actively involved in plan reviews and certificate of occupancy inspections to ensure that businesses are
safe prior to being opened to the public. In addition, the Office investigates hazard complaints, environmental
crimes, and fires to determine origin and cause, enabling the identification of criminal intent and arson, pursuit of
those responsible, and eliminate hazards to the public. The Fire Marshal's Office works closely with Fire, Police,
and Health & Environmental Services to accomplish this.
Key Budget Items for FY 2013 include:
• 2 replacement vehicles.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 443,353 500,284 494,361 532,209
Materials&Supplies 14,517 25,075 23,620 22,572
Building Maintenance 35 300 75 300
Equipment Maintenance 31,734 35,371 36,575 37,150
Miscellaneous Services 33,855 44,522 38,403 44,405
Capital Outlay 59,277
TOTAL 523,494 605,552 593,034 695,913
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Fire Marshal/EMC 1 1 1 1
Deputy Fire Marshal/EMC 2 2 2 2
Emergency Management Planner 1 1 1 1
Inspector/Investigator 2 2 2 2
Part-Time Inspector/Investigator 2 2 2 2
TOTAL 8 8 8 8
*Same as adopted budget, unless where noted.
171
■
EMERGENCY MANAGEMENT - 2350
MISSION STATEMENT
■
The mission of the Emergency Management Division is to maintain an Advanced Level Emergency Management
Program through routine review, updating, and exercising of the Emergency Management Plan.
GOALS
■
• Enhance the emergency and disaster response capabilities of the City by using the latest technology. ■
• Increase the level of disaster preparedness among citizens through aggressive public awareness.
• Routinely exercise, evaluate, and make improvements to the Emergency Management Plan.
• Lessen the financial burden on the City associated with the pursuit of these goals through the aggressive
pursuit of grant opportunities.
■
FISCAL YEAR 2012 ACCOMPLISHMENTS ■
• Conducted Hurricane Preparedness Seminar.
• Worked with Public Affairs to implement Everbridge system for citizen alerts.
• Installed wireless access point and relocated LCD panels in the EOC.
• Installed weather radios in 7 City buildings and all fire stations.
• Made application to the National Weather Service for designation of a Storm Ready City.
1411
• Completed requirements for confirmation of Advanced Level Preparedness Profile of Emergency Management
Plan.
• Awarded EMPG grant.
FISCAL YEAR 2013 OBJECTIVES
• Complete requirements to receive Storm Ready designation from National Weather Service.
• Complete performance requirements of EMPG grant.
• Pursue EMPG grant opportunity.
• Continue to review and update mutual aid and contract agreements associated with emergency management
plan.
• Install a weather station in the EOC.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Hours of Public Education 109 81 95 150
Emergency Exercises Conducted 3 2 6 3
Plans updated and/or reviewed 20 37 24 26
Hours of Emergency Management Staff Training 396 290 253 300
Number of meetings attended 71 80 52 70
Number of meeting hours attended 137 147 119 140
Times EOC*activated:
Partial Activation 3 0 0 4
Full Activation 1 1 0 2
*EOC- Emergency Operations Center
172
EMERGENCY MANAGEMENT - 2350
OVERVIEW
The Fire Marshal is the Emergency Management Coordinator for the City. The Emergency Management Office
maintains an Advanced Level Emergency Management Program through routine review, updating, and exercising
of the Emergency Management Plan in order to increase the effectiveness of the City's response to an emergency
or disaster. The Emergency Management Plan details the course of action for the City in the event of a disaster and
outlines how the City can effectively coordinate with other municipal, county, state, and federal agencies to prepare
for, mitigate the consequences of, respond to, and recover from a disaster in the community.
The City's Emergency Operations Center(EOC) is located in the new Public Safety Building on Cullen Blvd. The
division provides over 100 hours of public education each year.
Key Budget Items for FY 2013 include:
♦ Reduction in Special Services for City Wide Alert Communication System and Weatherwarn due to new
contract
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Materials&Supplies 5,448 7,545 12,561 6,965
Equipment Maintenance 562 2,025 2,025 2,025
Miscellaneous Services 77,969 60,095 57,044 31,508
TOTAL 83,979 69,665 71,630 40,498
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
N/A
TOTAL 0 0 0 0
173
EMERGENCY MEDICAL SERVICES - 2460
MISSION STATEMENT
I
The mission of Pearland EMS is to provide outstanding emergency medical services and patient transportation
services. We provide these services in a professional manner while maintaining the dignity of those we serve. Our
staff continuously strives to learn, improve and grow in enhancing the delivery of emergency medical services to
those we serve.
EMS Chief*
Secretary
Administrative
Captain
EMS Captain EMS Captain EMS Captain EMS Captain
A Shift B Shift C Shift D Shift
EMS Lieutenant EMS Lieutenant EMS Lieutenant EMS Lieutenant
A Shift B Shift C Shift D Shift
Paramedic(3) Paramedic(3) Paramedic(3) Paramedic(3)
Emergency Medical Emergency Medical Emergency Medical Emergency Medical
Technician (4) Technician (4) Technician (4) Technician (4)
Paramedic& EMT Paramedic& EMT Paramedic& EMT Paramedic& EMT
(8 Part-Time) (8 Part-Time) (8 Part-Time) (8 Part-Time)
*Reports to the City Manager
174
EMERGENCY MEDICAL SERVICES — 2460
GOALS
• Continuous evaluation of staffing needs to accommodate the rapid growth the City is experiencing.
• Continue to strive to learn, improve and grow in enhancing the delivery of emergency medical services to those
served.
• Maintain a level of excellence with regard to staff training and certification.
• Provide public safety awareness programs and services throughout the year.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Revised new-hire Field Training Program.
• Co-located EMS and Fire Administration offices to single location to facilitate improved collaboration and
communications, relocating administrative personnel to old Police Department building.
• Began comprehensive revision of Standard Operating Guidelines.
• Strengthened partnerships with area hospitals.
• Completed RFP process for new billing company.
• Received $35,000 grant from Department of State Health Services towards new ambulance.
• Received $15,000 grant from Southeast Texas Regional Advisory Council for new LUCAS automated CPR
device.
• Continuation of car seat education program and community CPR/ First Aid training.
FISCAL YEAR 2013 OBJECTIVES
• Transition to new billing company.
• Transition to new electronic patient care reporting system.
• Full implementation of Medical Priority Dispatching.
• Complete revision of Standard Operating Guidelines.
• Revise medical protocols.
• Revise QA/QI program.
• Complete renovations on new Fire & EMS Administration Building, formerly old Police Department building.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Calls for service 6,472 7,055 7,668 7,500
Number transported 3,970 4,486 4,810 4,700
Percent transported 61% 64% 63% 63%
Average response time from dispatched to arrival on scene 7min58sec 7min37sec 7min40sec 7min35sec
Number of patients treated 5,619 6,121 6,537 6,400
Patients treated per 1,000 population 62 65 67 61
Amount billed* $7,453,959 $8,338,085 $9,299,437 $8,900,000
Amount collected $2,323,633 $2,516,195 $2,633,000 $2,738,000
Amount collected as%of amount billed 31% 30% 30% 31%
*Number received from Intermedix through FY12. Billings reported are gross charges, prior to deduction of
Medicaid/Medicare/Insurance unallowed charges.
175
EMERGENCY MEDICAL SERVICES (EMS) - 2460
OVERVIEW
The Pearland EMS was formed in 1976 and was originally staffed by volunteers, utilizing a second-hand, donated
ambulance. It served a population of approximately 6,000. Today, Emergency Medical Services operates out of 4
locations, including the new Fire Station #5, and has 8 vehicles. EMS is comprised of highly skilled paid full-time
and part-time professional medics, shift Captains and Lieutenants. The department serves a population of
approximately 129,700, including the ETJ. The unit provides 24 hours of service to all calls in the Pearland area,
regardless of the ability to pay. EMS receives approximately 7,500 calls for service and provides treatment to over
6,400 patients per year. Along with the City's core beliefs, Pearland EMS adheres to the following values:
■
• Commitment to Service: We treat persons with illness and injury in our community with care and ■
compassion, utilizing effective principles and practices of patient care, and we strive for excellence through
ongoing evaluation and improvement. ■
• Respect: We recognize the dignity of others and communicate with others in a respectful manner.
• Integrity: We serve with honesty, loyalty and dedication.
• Accountability: We are responsible for our actions, both positive and negative.
• Teamwork: We practice teamwork through communication and cooperation to achieve common goals.
• Fair Treatment: We do not discriminate against patients or personnel on the basis of race, color, national
origin, ancestry, religion, sex, age, disability, political belief, military service, or any other legally protected
characteristic.
Key Budget Items for FY 2013 include:
• Refurbishment of 1 ambulance and purchase of 1 replacement ambulance- $220,664.
• 4 Lifepaks with software.
• 1 mobile and 4 handheld radios.
• Funding for contracted EMS/FIRE Emergency Dispatch services effective January 1, 2013 - $160,000.
• 1 LUCAS device.
• A reduction in emergency service billing costs due to a new contract.
• One mobile radio, defibrillator mounts, and 6 mobile gateways are included in the City-Wide Donation Fund,
totaling $16,098.
• A 3% average pay for performance.
176
EMERGENCY MEDICAL SERVICES (EMS) - 2460
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 2,730,237 2,947,416 2,757,472 3,092,333
Materials&Supplies 120,696 124,075 124,773 136,520
Building Maintenance 207 2,000 1,500 2,000
Equipment Maintenance 152,659 142,285 161,766 166,502
Miscellaneous Services 360,111 351,440 449,381 463,130
Inventory 4,921
Capital Outlay 34,610 231,790 226,889 373,515
TOTAL 3,403,441 3,799,006 3,721,781 4,234,000
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget" Projection Budget
EMS Chief 1 1 1 1
Administrative Captain** 1 1 1 1
EMS Captain 4 4 4 4
EMS Lieutenant 4 4 4 4
Secretary 1 1 1 1
Paramedic 12 12 12 12
Emergency Medical Technician 16 16 16 16
Part-Time Paramedics&EMT's 24 24 24 24
TOTAL 63 63 63 63
*Same as adopted budget, unless where noted.
**During FY 2011, an Administrative Captain position was added.
177
COMMUNITY SERVICES
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET ■
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY DEPT/DIVISION Actual Budget Projection Budget
Community Development
Community Development Administration 198,869 195,782 250,285
Planning 460,280 448,327 404,819 372,728
Permits& Inspections 962,259 770,613 825,434 846,105
Health& Environmental Services 240,842 256,616 415,755
Animal Control 649,820 597,949 611,864 659,401
Public Affairs 283,009 310,332 321,276 306,755
Municipal Court 671,720 556,361 571,649 599,671
COMMUNITY SERVICES TOTAL 3,027,088 3,123,293 3,187,440 3,450,700
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY CATEGORY Actual Budget Projection Budget
Salaries&Wages 2,429,807 2,524,544 2,527,755 2,657,214
Materials& Supplies 173,495 182,980 176,952 168,500
Building Maintenance 991 500 500 500
Equipment Maintenance 73,404 67,037 106,248 109,466
Miscellaneous Services 225,127 336,290 362,175 454,270
Sundry Charges 3,375 5,000 5,000 5,000
Inventory 2,127 2,453 4,303 5,950
Capital Outlay 118,762 4,489 4,507 49,800
COMMUNITY SERVICES TOTAL 3,027,088 3,123,293 3,187,440 3,450,700
1 \
Community Services as % of General Fund
FY 2013 Operating Expenditures ■
Comm.Dev.Admin.,
0.4%
Permits& Insp.,
1.5%
Illi
Planning, 0.7%
Health&
6.1% Environ.Svcs. •
0.7%
Animal Control, 1.2%
la
Public Affairs, 0.5%
Municipal Court, 1.1% 11111
\. J
178
COMMUNITY SERVICES
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING BY DEPT/DIVISION Actual Budget* Projection Budget
Community Development
Community Development Administration 3 3 3
Permits& Inspections" 17 14 14 14
Planning 6 3 3 3
Health & Environmental Services** 4 4 6
Animal Control 10 10 10 10
Public Affairs 2 2 2 2
Municipal Court*** 12 11 11 12
COMMUNITY SERVICES TOTAL 47 47 47 50
*Same as adopted budget, unless where noted.
**Re-organization In FY12: a new Health& Environmental Services Department was created and 4 positions were moved
from Permits & Inspections to the new department and a new Administration Department was created and 3 positions were
moved from Planning Department to the Administration Department.
***Municipal Court-3 positions funded in Special Revenue Funds
179
I
COMMUNITY DEVELOPMENT
I
VISION STATEMENT
The Community Development Department will be prepared to meet the challenges of current and future growth.
MISSION STATEMENT
The Department will employ sound practices to develop, manage and maintain public infrastructure systems and
ensure the quality of life for the citizens, visitors, and customers of the City of Pearland by providing proactive,
effective and efficient internal and external customer service in the development of the City through enforcement I
of our adopted Development, Building Construction, Health and Property Maintenance Codes and Ordinances.
Director of Community
Development* i
e N le.
Office Coordinator
Ila
,
Administrative Clerk
1 1 I Ili
Senior Code i
City Planner Building Official Enforcement/Health
. .. . Officer , .
I
Code I
Planner I Building Inspector(4) Plans Examiner(2) Enforcement/Health
. ` i , .. Officer(51 ,
e Building Inspector
Planner II (Part-time) Plans Coordinator
i
i ,
Office Coordinator
..
1—[
Permit Clerk(3)
l
Administrative Clerk
(Part-time)
J
*Reports to Assistant City Manager
180
COMMUNITY DEVELOPMENT
OVERVIEW
The Community Development Department consists of Community Development Administration, Planning, Permits
& Inspections, and Health & Environmental Services.
The Community Development Administration Division oversees, assists and guides the divisions within the
department.
The Planning Division is responsible for all long range and short term plans for the growth of the City, in order to
create and maintain a desirable land use pattern for an enhanced quality of life for our citizens. This division
administers the City's Unified Development Code and the Comprehensive Plan, and it processes all the zone
changes, variance request and subdivision plats.
The Permits & Inspections Division conducts building inspections and enforces development and building codes.
This division processes approximately 7,800 residential building permits and conducts over 18,500 building
inspections annually. It also enforces plumbing, mechanical, and electrical regulations to ensure proper
construction techniques are followed for all commercial and residential buildings.
The Health & Environmental Services Division conducts health inspections of all establishments within the City to
ensure compliance with City health codes and ordinances, as well as enforces property maintenance and zoning
codes.
Key Budget Items for FY 2013 include:
• Upgrade from part-time to full-time for Administrative Clerk in Administration.
• One replacement vehicle in Permits & Inspections.
• One Building Inspector added to Permits & Inspections during 2012 due to increased development and
permitting activity.
• Two new Health/Code Enforcement Officers added, with vehicles.
• Includes $100,000 for year one of two for update of the Comprehensive Plan.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY DEPT/DIVISION Actual Budget Projection Budget
Community Development Administration 198,869 195,782 250,285
Planning 962,259 770,613 825,434 846,105
Permits& Inspections 460,280 448,327 404,819 372,728
Health & Environmental Services 240,842 256,616 415,755
COMMUNITY DEVELOPMENT TOTAL 1,422,539 1,658,651 1,682,651 1,884,873
181
I
I
COMMUNITY DEVELOPMENT
I
EXPENDITURE AND STAFFING SUMMARY
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY CATEGORY Actual Budget Projection Budget
Salaries&Wages 1,278,248 1,419,129 1,404,092 1,504,467
Materials& Supplies 31,321 33,706 35,001 39,520
Equipment Maintenance 26,481 22,810 49,530 62,028 m
Miscellaneous Services 83,301 178,053 187,225 220,608
Sundry Charges 1,061 2,500 2,500 2,500 m
Inventory 2,127 2,453 4,303 5,950
Capital Outlay 49,800
COMMUNITY DEVELOPMENT TOTAL 1,422,539 1,658,651 1,682,651 1,884,873
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted m
STAFFING BY DEPT/DIVISION Actual Budget* Projection Budget
Community Development Administration 3 3 3
Permits& Inspections 17 14 14 14
Planning 6 3 3 3III
Health& Environmental Services 4 4 6
COMMUNITY DEVELOPMENT TOTAL 23 24 24 26
*Same as adopted budget, unless where noted.
1
Community Development as % of Community Services
FY 2013 Operating Expenditures
I
Municipal Court
T °.
Public Affars Community
8.9% ill
Development
54.6%
Animal Control
19.1%
182
COMMUNITY DEVELOPMENT
ADMINISTRATION — 1605
Director of Community Development*
1
Office Coordinator
1
Administrative Clerk
*Reports to Assistant City Manager
183
COMMUNITY DEVELOPMENT
ADMINISTRATION - 1605
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 185,572 181,671 240,968
Materials& Supplies 12,630 13,585 1,680
Miscellaneous Services 667 526 7,637
TOTAL 198,869 195,782 250,285
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Director of Community Development 1 1 1
Office Coordinator 1 1 1
Administrative Clerk 1
Part-Time Administrative Clerk 1 1
TOTAL 3 3 3
*Same as adopted budget, unless where noted.
New department for FY 2012; Reorganization in FY 2012. Positions moved from Planning Department.
184
COMMUNITY DEVELOPMENT
PERMITS & INSPECTIONS - 1610
VISION STATEMENT
Provide quality and safe built environment for current and future residents and visitors of Pearland.
MISSION STATEMENT
Provide excellent customer service to internal and external customers by enforcing and administering building
code and other applicable ordinances.
Building Official*
\ J
Office Coordinator —
\ J
i 1
Permit Clerk (3)
\ J
/
Part-time
Administrative
Clerk
\ J
Building Inspector Part-time Building
Plans Examiner(2) (4) Inspector Plans Coordinator
\ J \ J \ J \
*Reports to the Director of Community Development
185
COMMUNITY DEVELOPMENT
PERMITS & INSPECTIONS — 1610
GOALS
• Continue to provide excellent customer service to both internal and external customers.
• Ensure quality and safe building practices with the use of our adopted ICC codes and our City ordinances for
our residents and visitors to our City.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Formulated Standard Operating procedures for all functions.
• Instituted the use of tablets for live inspection and plan tracking results using Click2Gov.
• Commercial plan tracking re-evaluated and renovation implemented to meet demands. Provided a plan room
for in-house review.
• All permit applications updated to be customer friendly.
• All fire permits received, logged and assigned a permit number into Sungard, providing plan tracking access
to contractors by using Click2Gov, in addition to all other permits.
• Two Permits& Inspections Department staff members certified as Building Officials.
• All Permits & Inspections Department members attended Building Professional Institute training.
• Sent out weekly notifications to all registered customers for garage sale listing using Everbridge.
• Reviewed and initiated schedule for various building permit fees.
FISCAL YEAR 2013 OBJECTIVES
• Research and initiate the process of electronic plan review.
• Obtain the capability of Sungard to be more user friendly with our inspector tablets.
• Continue to review and evaluate our plan review process with our internal plan reviewers.
• Evaluate physical environment to create a pleasant atmosphere for people to work and conduct business.
• Research an inspector pay certification program and submit proposal for recommendation for FY 2014.
• Have all inspectors strive to obtain the Texas State Plumbing Inspector Certification and continue obtaining
ICC certifications.
• Provide training to the Permit Clerks to obtain the ICC permit certification.
• Implement new schedule for building permit fee changes.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total plans reviewed' 969 917 1,050 1,100
Percent of plan reviews completed
within 10 business days- Residential 97% 84% 98% 95%
Percent of plan reviews completed
within 15 business days-Commercial 88% 91% 95% 95%
Total building inspections 21,753 19,244 22,416 25,000
Percent of inspections completed
within 24-hours 98% 98% 98% 98%
Percent of building inspections
passing on 1st inspection 97% 96% 98% 95%
Average number of inspections per inspector2 20 17 23 20
Number of structures demolished 19 11 21 10
Total permits issued3 7,874 7,869 8,696 7,800
'Includes new commercial and residential buildings and buildouts.
2The average number of inspections per inspector is on a daily basis.
3lncludes building (residential, commercial, new and buildouts), mechanical, electrical, plumbing and garage sales.
186
COMMUNITY DEVELOPMENT
PERMITS & INSPECTIONS - 1610
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection* Budget
Salaries&Wages 862,220 635,689 658,910 724,190
Materials&Supplies 12,907 1,125 1,771 9,390
Equipment Maintenance 24,305 13,896 30,987 36,639
Miscellaneous Services 62,827 117,450 131,313 59,286
Inventory 2,453 2,453
Capital Outlay 16,600
TOTAL 962,259 770,613 825,434 846,105
*FY2012 projected over budget due to the addition of a full-
time Building Inspector during the year, offset by increase to
revenues.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Building Official 1 1 1 1
Deputy Building Official 1
Building Inspector** 3 4 4 4
Plans Examiner 1 2 2 2
Senior Code Enforcement/Health Officer** 1
Code Enforcement/Health Officer** 3
Permits Office Coordinator 1
Plans Coordinator 1 1 1 1
Office Coordinator 1 1 1
Permit Clerk 3 3 3 3
Part-Time Building Inspector 1 1 1 1
Part-Time Administrative Clerk 1 1 1 1
TOTAL 17 14 14 14
*Same as adopted budget, unless where noted.
**During FY 2012, a Building Inspector position was added and 4 positions were
moved to the Health &Environmental Services Department, Dept. 1630.
187
COMMUNITY DEVELOPMENT
HEALTH & ENVIRONMENTAL SERVICES — 1630
VISION
To provide a superior environment for citizens, business owners and visitors of the City of Pearland by ensuring
that all properties are maintained in a manner that encourages community pride, neighborhood integrity, public
health and sustains property values.
MISSION STATEMENT
Strive to provide excellent professional and courteous customer service in a timely manner by fair and impartial
administration and enforcement of health codes, ordinances and property maintenance codes. Encourage
prompt and voluntary compliance of violations.
Senior Code Enforcement/ Health
Officer*
/ \
Code Enforcement/ Health Officer(5)
Reports to Director of Community Development
188
COMMUNITY DEVELOPMENT
HEALTH & ENVIRONMENTAL SERVICES — 1630
GOAL
• Enforce health codes, ordinances and property maintenance codes to positively impact the City of Pearland's
environment.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Awarded The Golden Pear Award by the Pearland ISD for support of their health program.
• Continued work and support for the Eyes of Pearland.
• All Code Officers completed training of the International Property Maintenance Code through TEEX.
• Recommended a new fee schedule for health permits.
• Worked on changes to the City's food handler's ordinance.
• All Code Officers participated in Team Development training offered by the City of Pearland.
FISCAL YEAR 2013 OBJECTIVES
• Continue training and renewal of all certifications for Code Officers.
• Establish a new paperless and archiving file system to enable Code Officers to work more efficiently.
• Ensure all health establishments are inspected in accordance with the City's ordinance.
• Implement the new fee schedule for health establishments.
• Continue to work for and support the Eyes of Pearland.
• Continue to respond to concerns of citizens and business owners in an effective and timely manner.
• Establish a procedure to address dilapidated and abandoned homes.
• Explore a rental property annual inspection program.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of cases opened 1,676 1,409 1,942 1,975
Cases brought into voluntary compliance 1,299 1,345 1,718 1,900
Number of tenant occupancy inspections 101 257 165 180
Number of foster/home daycare inspections performed N/A N/A 85 125
Number of health inspections performed (initial) 343 492 232 800
Number of followup inspections N/A N/A N/A 25
Number of health code complaints received 106 110 29 140
Number of health code complaints substantiated N/A N/A N/A 125
Percent of health code complaints substantiated N/A N/A N/A 89%
Number of alcohol verification checks N/A N/A 20 25
Number of citations issued 23 20 7 15
Number of temporary health permits reviewed N/A N/A 120 130
Number of plan reviews for new establishments N/A N/A 25 30
Number of open record requests submitted N/A N/A 30 40
Number of code enforcement complaints received 2,087 1,541 2,074 2,300
Number of code enforcement complaints substantiated N/A N/A N/A 2,100
Percent of code enforcement complaints substantiated N/A N/A N/A 91%
Total code complaints 3,433 2,860 1,952 N/A
Average time spent on initiation of admin/judicial action (days) 35 35 35 N/A
Unfounded cases 145 197 164 N/A
Average time spent on cases brought to voluntary compliance (days) 10 10 13 N/A
*Target numbers were not available for these new measures at the
time of publication. Data will be collected during fiscal year 2013.
189
•
COMMUNITY DEVELOPMENT
HEALTH & ENVIRONMENTAL SERVICES — 1630
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 212,612 220,238 323,982
Materials&Supplies 500 502 6,965
Equipment Maintenance 7,700 17,232 22,772
Miscellaneous Services 20,030 18,644 22,886
Inventory 5,950
Capital Outlay 33,200
TOTAL 240,842 256,616 415,755
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Senior Code Enforcement/Health Officer 1 1 1
Code Enforcement/Health Officer 3 3 5
TOTAL 4 4 6
"Same as adopted budget, unless where noted.
""In FY2012, 4 positions were moved to the Health& Environmental Services Department,from Permits& Inspections, Dept.
1610.
190
COMMUNITY DEVELOPMENT
PLANNING DEPARTMENT — 1650
VISION
To guide the growth and redevelopment of the City in a well planned and sustainable manner, whereby enhancing
the quality of life for residents while encouraging future economic development.
MISSION STATEMENT
Facilitate the development process in the City of Pearland, mainly by meeting with developers, property owners,
and other interested parties, and developing and maintaining short- and long-range plans for the growth of the
City, in order to create and maintain a desirable land use pattern for an enhanced quality of life for our citizens.
Administer the Comprehensive Plan, the Unified Development Code, and ensure the health, safety, and welfare
of citizens and property by regulating the use of land within the corporate limits of the City of Pearland. Process
and review applications for zone changes, variance requests, and subdivision plats. Make recommendations to
the Planning and Zoning Commission and City Council on various planning, development, and land use related
activities.
City Planner*
Planner I Planner II
*Reports to the Director of Community Development
191
COMMUNITY DEVELOPMENT
PLANNING DEPARTMENT — 1650
GOALS
• Ensure that the City of Pearland is a desirable place for people to live, work and recreate, and promote
balanced and sustainable growth.
• Ensure safe and pedestrian friendly neighborhoods.
• Provide an environment where businesses can thrive and flourish.
• Provide a high level of customer service to our citizens, developers, elected and appointed officials, and other
City staff.
• Apply sound and current planning principles while planning for the City.
• Encourage professional growth of all employees and encourage their advancement.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Awarded 2012 Texas APA Certificate of Achievement for Planning Excellence.
• Submitted award application for Texas APA's Commissioner of the Year Award received by Councilmember
Susan Sherrouse.
• Assisted in the construction and completion of Project Stars monument.
• Assisted in annexation of Brazoria County MUD#4.
• One staff member completed Strategic Supervisory Training.
• Conducted annual Planning Day.
• Provided professional training for staff and Planning and Zoning Commission:
o Attendance at National Planning Association Conference,
o Attendance at Texas Chapter of the American Planning Association Annual Conference,
o Attendance at Annual Congress for New Urbanism Conference,
o Attendance at International Making Cities Livable Conference.
• Provided annual training for Planning and Zoning Commission and Zoning Board of Adjustment.
• Updated Planning and Zoning Strategic Priorities for 2012.
• Established annual City of Pearland Bike-to-Work Day.
• Completed T-13 Unified Development Code update.
• Began T-14 Unified Development Code update.
• Worked with GIS to create a parcel-based zoning layer in GIS.
• Achieved Scenic City Gold award from Scenic Texas Organization.
• Represented Pearland in regional committees, such as Pedestrian Bicycle Subcommittee and Transportation
Subcommittees of the Houston-Galveston Area Council.
• Continued to participate in "Adopt a Street Program" as a team-building activity for the Planning Department.
• Assisted in adoption of the Lower Kirby Development Plan.
• Assisted in adoption of Grand Boulevard Plans.
• Published Community Development newsletter quarterly.
• Updated Planning Department Strategic Plan.
FISCAL YEAR 2013 OBJECTIVES
• Assist in writing zoning code for Lower Kirby Development Plan.
• Assist in completion and implementation of Grand Boulevard Plans.
• Completion of MUD 4 Annexation.
• Conduct Annual Planning Day.
• Work towards applying for Scenic City Platinum Award to upgrade current certification of Gold Award.
• One additional staff member to complete Strategic Supervisory Training.
• Continue professional training for staff, Planning and Zoning Commission, and Zoning Board of Adjustment.
• Pursue AICP certification for one staff member.
• Continue to represent Pearland in regional committees, such as Pedestrian Bicycle Subcommittee and
Transportation Subcommittees of the Houston-Galveston Area Council.
• Provide population updates and work with Census Bureau in re-evaluating population estimates for Pearland.
• Finalize T-14 Annual Unified Development Code update.
192
COMMUNITY DEVELOPMENT
PLANNING DEPARTMENT— 1650
FISCAL YEAR 2013 OBJECTIVES (continued)
• Process T-15 Annual Unified Development Code update.
• Continue to participate in "Adopt a Street Program" as a team-building activity for the Planning Department.
• Continue annual City of Pearland Bike-to-Work Day.
• Commence Comprehensive Plan Update process.
• Continue to provide population updates and special studies.
• Continue to publish Community Development newsletter.
• Evaluate and restructure subdivision platting procedures, administratively.
• Update departmental Standard Operating Procedures.
• Update Development Handbook.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Zone Change Cases 22 22 9 20
Planned Unit Developments 4 2 1 8
ZBA Cases' 15 22 6 14
Pre-Development Meetings 126 131 122 130
Plat Approvals: Total 39 43 62 60
Final 31 34 54 52
Preliminary 7 9 8 8
Zoning Map/Text Amendments 2 1 0 2
Site Plans reviewed 99 76 97 90
Number of Commercial reviews for CO's, Permits and
Buildouts reviewed 489 436 372 397
Percent of Commercial Plans for CO's2, Permits
and Buildouts reviewed within 5 days 100% 100% 100% 100%
Number of Single Family Residential Plans reviewed 679 615 592 637
Percent of Single Family Residential Plans
reviewed within 5 days 100% 100% 100% 100%
Sign Permits reviewed 343 265 314 296
Percent of Sign Permits reviewed within 5 days 100% 100% 100% 100%
'ZBA-Zoning Board of Adjustment.
2CO's-Certificates of Occupancy.
193
a
COMMUNITY DEVELOPMENT
PLANNING DEPARTMENT- 1650
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 416,028 385,256 343,273 215,327
Materials&Supplies 18,414 19,451 19,143 21,485
Equipment Maintenance 2,176 1,214 1,311 2,617
Miscellaneous Services 20,474 39,906 36,742 130,799
Sundry Charges 1,061 2,500 2,500 2,500
Inventory 2,127 1,850
TOTAL 460,280 448,327 404,819 372,728
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Planning Director 1 1 1
City Planner 1
Senior Planner 1
Planner I 1 1 1 1
Planner II 1 1 1 1
Office Coordinator 1
Part-Time Clerk 1
TOTAL 6 3 3 3
*Same as adopted budget, unless where noted.
Reorganization in FY 2012; 3 positions were moved to Community Development Administration, Dept. 1605.
194
ANIMAL CONTROL— 1520
MISSION STATEMENT
The mission of the Pearland Animal Control and Adoption Center is to ensure the well-being of both animals and
residents of our community by delivering high quality, responsive and cost effective animal control services. This
mission is accomplished by enforcing animal control laws, promoting responsible pet ownership through outreach
and education, as well as by providing compassionate service to animals and their owners.
I- 1
Animal Control Supervisor*
\ J
Senior Humane Officer Animal Shelter Coordinator
\ J \ J
1 / --
Humane Officer Shelter Attendant
(5)
/ \ J
/ 1
Part-Time
Shelter Attendant
`Reports to Assistant City Manager
195
ANIMAL CONTROL - 1520
GOALS
• Be the local authority on rabies protection and eradication.
• Provide assistance to the Texas Department of Health Zoologist Control concerning human health (West Nile
Virus, etc.).
• Enhance the local adoption program and provide education to the citizens of Pearland on the benefits of
spaying and neutering.
• Enforce the Ordinances of the City of Pearland.
• Enforce the rules adopted by the Board under the area rabies quarantine provisions of Section 826.045.
• Hold impounded animals that are stray, abandoned, or quarantined.
• Provide for the care, redemption and adoption of these animals as well as the observation of quarantined
animals.
• Educate the public on the impact of new State laws and ensure that compliance is enforced.
• Enforce and prosecute animal cruelty when necessary.
• Provide support to the citizens and their pets during times of disasters.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Implemented a web-based City License Program for the citizens, reducing administrative costs, including
processing time and mailing.
• Worked with area businesses to create mobile pet adoptions in the community.
• Created and developed a volunteer program to assist at mobile adoptions and events.
• Continued to assist Parks and Recreation in developing the Dog Park volunteer program and problem solving.
• Continued to seek grants for the purchase of a van for mobile disaster, spay/neuter, and pet adoption to serve
the public.
• Implemented a pet foster home program.
• Continued to seek creative methods to place more homeless animals into new homes.
• Implemented a relationship with all area veterinaries to provide local surgery for adopted pets.
• Completed Leadership/Team Building training with The Management Connection.
FISCAL YEAR 2013 OBJECTIVES
• Continue to work on progressive animal control ordinances for the community.
• Improve response time by 10%.
• Develop a plan to reduce the euthanasia rate. This is a Council Strategic Priority, number X.A.. "Develop Plan to
reduce euthanasia rate."
• Continue to expand volunteer network.
• Hold monthly evening adoption events.
• Continue to seek grants to purchase mobile disaster, surgery, and adoption van.
• Contract out dog kennel cleaning.
196
ANIMAL CONTROL - 1520
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of animals received at shelter 2,532 2,685 2,220 2,400
Number of people coming to shelter 5,855 5,942 5,839 6,100
Total number calls for service 4,206 4,346 4,326 4,400
Number of warnings issued 3,177 3,130 4,426 4,500
Number of citations issued 116 178 204 225
Total number of animals captured or
returned to wild 203 215 201 215
Number of licenses issued 2,638 2,131 2,240 2,150
Percent of animals returned to owner 21% 24% 21% 24%
Number of bite cases 50 107 114 80
Number of Priority 1 calls* 319 296 333 400
Response time for Priority 1 calls(in min/sec) 35min18sec 47min7sec 67min44sec 61 minOsec
Service call per officer 1,052 1,087 865 880
Average length of stays in shelter for impounded
animals: (in days)
Dogs/Cats 10 30 44 35
Livestock 16 7 25 15
Wildlife 0 0 0 0
Number of adoptable animals at shelter
(monthly average) 122 118 99 115
Number of animals adopted 519 542 444 475
Percent adopted (all animals) 36% 40% 40% 40%
Number of animals euthanized 1,290 1,366 1,296 1,235
Number of animal cruelty cases reported 163 194 124 110
Priority 1 calls are defined as those where there is an injured animal that needs care, or there is a threat to a human, such
as bite cases or possible rabies-carrying wildlife.
197
ANIMAL CONTROL - 1520
OVERVIEW
The Animal Control Department provides protection to public health by establishing uniform rules for the control
and eradication of rabies in accordance with the Texas Health and Safety Code, and enforces applicable rules, •
regulations, and ordinances. While protecting the public from problems with animals, the Animal Control
Department also protects the animals. The Department has a staff of ten professionally trained employees -
dedicated to serving the public and animals. In addition to the responsibility for impoundment of stray animals
within the city limits of Pearland, the Humane Officers trap wildlife, provide for adoption of animals, respond to
citizen calls of concern or emergencies, provide speakers for educational events for school and local groups,
enforce state and local ordinances, remove animal carcasses from roadways, investigate animal cruelty cases,
investigate animal bite cases, provide maintenance and care of the shelter facility, as well as care of all
impounded animals, and seek grant funding to promote operations.
The Animal Control Department is on call 24/7 for animal related emergencies, and the shelter is open 7 days a
week, except holidays. The department responds to approximately 4,400 calls for service and receives over
2,000 animals per year at the shelter.
Key Budget Items for FY 2013 include:
• Contractual dog kennel cleaning -$38,820.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 399,687 427,041 426,231 452,497
Materials&Supplies 56,284 51,009 60,953 56,475
Building Maintenance 991 500 500 500
Equipment Maintenance 42,447 39,727 49,403 43,438
Miscellaneous Services 53,222 75,183 70,270 106,491
Capital Outlay 97,189 4,489 4,507
TOTAL 649,820 597,949 611,864 659,401
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Animal Control Supervisor 1 1 1 1
Sr. Humane Officer 1 1 1 1
Humane Officer 5 5 5 5
Animal Shelter Coordinator 1 1 1 1
Animal Shelter Attendant 1 1 1 1
Part-Time Animal Shelter Attendant 1 1 1 1
TOTAL 10 10 10 10
*Same as adopted budget, unless where noted.
198
PUBLIC AFFAIRS - 1530
MISSION STATEMENT
The mission of the Public Affairs Department is to serve as the City's primary provider of internal and external
communication expertise, coordination and support. The department encourages maximum citizen involvement
and access, promotes employee communication, provides accurate and timely information to the media and to
the community, and ensures that Pearland citizens receive trustworthy information.
I
Public Affairs
Manager
\ J
Multimedia
Specialist
\ J
`Reports to Assistant City Manager
199
PUBLIC AFFAIRS - 1530
GOALS
• Seek new ways to forward public information to an ever-widening audience.
• Be aware of the information needs of those at all levels of the "digital divide."
• Continue local broadcasts of specific City of Pearland events.
• Deliver a quality product in a timely, cost-efficient, and courteous manner to our internal and external
customers.
• Continue to monitor and suggest cost-savings opportunities for the City of Pearland organization while
ensuring continued quality.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Social Media
o Launched three social media web pages (Facebook, YouTube and Twitter).
o Fully integrated social media on the City's Web site.
o Executed a social media public relations and marketing communications plan.
• Web
o Successfully created, disseminated and implemented Web style guidelines.
o Completed a Web site overhaul which included web page modifications, standardization, incorporation of
a city calendar and navigation changes.
• Municipal Channel (Pearland TV)
o Implemented new municipal channel system.
o Added video content to the municipal channel that includes City Council meetings, Pearland News
Updates, Pet Features, Public Service Announcements and more.
o Taped and posted our first City Council meeting video online.
o Created a standard template for all municipal channel slides.
• E-Marketing
• Created and successfully launched two electronic newsletters (Pearland Connect & The Rec Report).
• Launched new Everbridge citizen alerts system and citizen communications to promote the new system.
• Marketing Collateral
• Successfully redesigned Pearland in Motion.
• Designed, printed and distributed new"Who do you Call?" brochures for residents.
FISCAL YEAR 2013 OBJECTIVES
• Identify marketing opportunities and develop specific strategies to promote City programs and services.
• Heighten awareness and create a brand image for the City while focusing on superior internal customer
service in support of all City departments.
• Grow and expand the City's social media network, and generate excitement and engagement through
periodic social media promotions.
• Focus on e-marketing and video to enhance our resident engagement electronically.
• Support City departments in external communications efforts including, but not limited to, groundbreakings,
building openings, flyers, marketing collateral, brochures and advertising.
200
PUBLIC AFFAIRS - 1530
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of website pages created 813 860 627 800
Number of website pages revised 1,264 1,541 1,191 1,500
Number of CityView slides created and posted 1,154 1,438 965 1,500
Total number of website visits 2,021,770 2,042,257 1,894,337 2,000,000
Total Community Action Center(CAC) Inquiries 9,405 12,914 9,240 9,000
Average number of days for CAC response 31 10 1 1
Total media relations contacts 32 24 79 30
Facebook fans/friends N/A N/A 2,388 3,500
Twitter Followers N/A N/A 188 470
YouTube subscribers N/A N/A 40 150
Number of news releases written 34 25 36 N/A
Percent of news releases published 99% 99% 100% N/A
Percent of media requests receiving same-day response 99% 99% 100% N/A
Total number of CAC's needing resolution 26 37 6 N/A
Groupbuilder subscriptions 25,281 30,764 N/A N/A
201
PUBLIC AFFAIRS — 1530
OVERVIEW
Pearland's Public Affairs Department serves as the City's Public Information Office, keeping residents and
employees informed of events and activities occurring throughout Pearland. Public Affairs disseminates
information about the City of Pearland, its services, projects, events and programs. The Department produces
and distributes the City's biannual printed newsletter - Pearland In Motion, and the City's monthly electronic
newsletter - Pearland Connect. Public Affairs also maintains the City's Web site and government cable station -
Pearland TV, which is broadcast on Comcast Channel 16, U-verse Channel 99, and online at cityofpearland.com.
The department is also responsible for producing and publishing the Pearland Annual Report and Calendar,
managing the City's electronic communications system, which allows residents the opportunity to sign up to
receive City news and information, and coordinating the Mayor's annual State of the City Address.
Key Budget Items for FY 2013 include:
• Budget reduction of$14,491 taken.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection* Budget
Salaries&Wages 149,436 171,240 174,247 151,049
Materials&Supplies 79,239 87,720 73,628 65,235
Equipment Maintenance 3,575 4,000 7,315 4,000
Miscellaneous Services 50,759 47,372 66,086 86,471
TOTAL 283,009 310,332 321,276 306,755
*FY 2012 projected overbudget due to the addition of contracted
monthly video support.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Public Affairs Manager 1 1 1 1
Multimedia Specialist 1 1 1 1
TOTAL 2 2 2 2
*Same as adopted budget, unless where noted.
202
MUNICIPAL COURT — 1540
MISSION STATEMENT
The mission of the Municipal Court is to provide the citizens of Pearland, as well as city leaders, judges, law
enforcement, legal professionals, and the State of Texas with a fair, just forum in Pearland Municipal Court.
Municipal Court
Administrator*
Senior Deputy Deputy Court Juvenile Case Court Bailiff**
Court Clerk Clerk II Collections Manager**
Coordinator
1
Deputy Court Deputy Court Part-Time Bailiff**
Clerk I (5) Clerk I
(1 Part-Time)
*Reports to the Assistant Director of Finance
"*Positions funded in Special Revenue Funds
203
MUNICIPAL COURT— 1540 -
GOALS
• Uphold the Constitution, laws and legal regulations of the United States, the State of Texas and all
governments therein.
• Set high standards to maintain and preserve the integrity of all cases filed in the Pearland Municipal Court of
Record.
• Abide by the standards set out in the Texas Code of Judicial Conduct.
• Protect the confidentiality of all records filed.
• Remain cognizant of the needs of customers and citizens of the Pearland Municipal Court to reinforce the
positive perception of the judiciary.
• Provide access and encourage education of staff to increase the level of expertise and proficiency in the
affairs of the Municipal Court.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Development and enactment of Juvenile Case Manager policies and procedures in compliance with statute.
• Development of court brochure to assist defendants in understanding procedures and rights.
• In conjunction with Police Department and judicial staff, developed procedure for search warrant to ensure
reliability of documentation.
• All eligible staff maintained certification with the Texas Municipal Court Education Center.
• Successful participation in Statewide Warrant Round-up, with 837 warrants cleared.
FISCAL YEAR 2013 OBJECTIVES
• Procurement of new software program for courts, explore providers, release bid requests for possible
conversion in 2014.
• Cross train new staff to ensure continuity and efficiency, and continue training of senior staff to ensure all
administrative tasks can be accomplished by more than one person.
• Increase certification level of at least two staff members.
• Institute bond forfeiture procedures in municipal court.
204
MUNICIPAL COURT- 1540
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of trials prepared:
Judge Trials 996 235 375 400
Jury Trials 314 453 741 600
Number of warrants issued: 8,901 8,776 9,820 10,000
Capiases 5,017 4,506 4,537 5,000
Failure to Appear 3,884 4,270 5,283 5,000
Total number of charges brought in 24,657 26,369 30,187 30,000
Percent Guilty Charge 47% 44% 53% 45%
Percent Charges Dismissed 12% 12% 8% 12%
Percent in Compliance' 29% 29% 20% 29%
Turnaround time from date of plea/request for trial to
trial date
Bench Trial (number of days) 48 47 67 60
Jury Trial (average number of days) 37 62 61 60
Number of juvenile cases 592 574 692 600
Collections:
Unpaid Balance Letters Issued 3,302 4,576 4,730 5,000
Percent responded to letters
with payment 25% 31% 25% 30%
Number of Fail to Appear Calls 6,022 5,096 6,382 6,500
Percent responded to calls
with appearance 65% 56% 38% 40%
Cases sent to Omni 5,165 6,163 5,971 6,500
Number of warrants cleared 8,692 9,124 10,080 10,080
Warrant Officer 648 360 1,565 1,600
ALPR 241 377 350 375
District 17 133 16 0
Other 7,786 8,254 8,149 7,725
Value of warrants cleared: $2,657,605 $3,266,791 $3,636,997 3,000,000
Round-up $0 $176,446 $293,051 $275,000
ALPR-cash $26,106 $58,242 $37,055 $50,000
ALPR -jail time $7,980 $15,369 $16,412 $15,000
Officer Beat-cash $5,096 $13,811 $3,029 $0
Officer Beat-jail time $4,350 $7,200 $1,308 $0
Outstanding warrants2 14,179 15,314 16,300 16,800
Value of outstanding warrants2 $4,231,852 $4,927,821 $5,542,206 $5,200,000
Revenue Collected $2,310,041 $2,714,217 $2,999,214 $3,141,222
'Compliance-corrected registration/inspection, completed driver's safety or deferred.
2Actual figures for"Outstanding warrants"and"Value of Outstanding warrants" reflect the last month reported.
205
•
MUNICIPAL COURT— 1540 •
OVERVIEW -
The Municipal Court has original jurisdiction over Class C misdemeanors and City Code violations which occur
within the corporate city limits of Pearland and are punishable by fine only. It is the function of the Municipal Court
to provide accessible, efficient and well-reasoned resolution of all the court's cases. The staff maintains a modern
computerized record and money management system for approximately 30,000 charges processed by the Court
each year. The Court office maintains standing judicial orders that may allow disposal of a case without
appearing at an official arraignment. Additionally, the court is responsible for collecting fines, as well as
numerous other court costs, that must be accounted for and sent to the Texas Comptroller's Office on a quarterly
basis. The Court reports to the Finance Department.
Key Budget Items for FY 2013 include:
• One Part-time Deputy Court Clerk I.
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 602,436 507,134 523,185 549,201
Materials&Supplies 6,651 10,545 7,370 7,270
Equipment Maintenance 901 500
Miscellaneous Services 37,845 35,682 38,594 40,700
Sundry Charges 2,314 2,500 2,500 2,500
Capital Outlay 21,573
TOTAL 671,720 556,361 571,649 599,671
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget Projection Budget
Municipal Court Administrator 1 1 1 1
Warrant Officer** 1
Juvenile Case Manager*** 1 1 1 1
Deputy Court Clerk I 5 5 5 5
Senior Deputy Court Clerk 1 1 1 1
Deputy Court Clerk II 1 1 1 1
Court Bailiff*** 1 1 1 1
Part-Time Bailiff*** 1 1 1 1
Part-Time Deputy Court Clerk I 1
TOTAL 12 11 11 12
*Same as adopted budget, unless where noted.
**This position reports to, and is funded in,the Police Department.
***These positions funded in Special Revenue Funds, beginning in FY 2012
206
PUBLIC WORKS
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY DEPT/DIVISION Actual Budget Projection Budget
Administration 196,877 209,131 211,212 173,005
Fleet Maintenance 422,097 465,063 450,235 449,343
GIS 47,777
Streets& Drainage 3,998,924 4,493,440 4,606,128 4,526,934
Service Center 85,287 185,918 156,510 222,500
Engineering&Capital Projects
Engineering&Capital Projects Administration 273,625
Capital Projects 1,016,816 954,100 923,873 721,516
Geographic Information Systems 198,120 220,926 220,520 215,627
Engineering 1,050,276 931,183 900,043 1,119,682
Traffic Operations&Management 703,907 736,059 676,058 764,121
PUBLIC WORKS TOTAL 7,720,081 8,195,820 8,144,579 8,466,353
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY CATEGORY Actual Budget Projection Budget
Salaries&Wages 3,668,456 3,531,144 3,426,119 3,812,329
Materials&Supplies 376,640 465,150 476,716 461,405
Building Maintenance 919,729 780,492 838,992 699,000
Equipment Maintenance 261,066 339,747 374,440 395,204
Miscellaneous Services 1,959,823 2,350,520 2,307,991 2,336,907
Inventory 14,971 1,500 17,000
Sundry 62,218 113,212 107,837 101,116
Capital Outlay 457,178 614,055 595,484 660,392
PUBLIC WORKS TOTAL 7,720,081 8,195,820 8,144,579 8,466,353
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING BY DEPT/DIVISION** Actual Budget* Projection Budget
Administration 1.50 1.75 1.75 1.75
Fleet Maintenance 7 7 7 7
PW GIS`` 0.75
Streets& Drainage 17 17 17 17
Service Center
Engineering&Capital Projects
Engineering&Capital Projects Administration 3 3
Capital Projects 12 11 8 8
Geographic Information Systems 2 2 2 2
Engineering 13 12 12 12
Traffic Operations& Management 6 6 6 6
PUBLIC WORKS TOTAL 59 56.75 56.75 56.75
*Same as adopted budget unless where noted. PW GIS transferred to Water/Sewer Fund in FY 2012.
207
4
PUBLIC WORKS
OVERVIEW
The divisions reporting to Public Works Administration Department maintain the City streets, drainage and water
and sewer systems. There are a total of nine divisions managed by the Public Works Administration Department,
three of which are funded from the General Fund and six from the Water & Sewer Fund. The three divisions in
addition to Administration that are in the General Fund include Fleet Maintenance, Streets & Drainage and the
Service Center.
The Fleet Maintenance Division manages City vehicles and motorized equipment, including preventive
maintenance and repairs. The Service Center maintains the fuel operations of the City and maintains records of
consumption. The Service Center also maintains and distributes storeroom equipment and supplies to the
various City departments. Streets & Drainage is responsible for maintaining and managing the City's streets, •
sidewalks, and ditches. This division provides street sweeping, pothole patching, culvert setting, and cleans
storm drains, inlets and lines. This division maintains approximately 362 centerline miles or 806 lane miles of
streets and roadways and over 165 miles of existing storm sewer system throughout the City.
Engineering & Capital Projects is included in the Public Works function beginning FY 2013. Divisions reporting to
Engineering and Capital Projects Administration include Capital Projects, GIS, Engineering, and Traffic
Operations and Management, and are described in the Engineering & Capital Projects Overview.
Key Budget Items for FY 2013 include:
• Public Works cellular communications costs split between the General Fund and W&S Fund in 2013.
• In Streets & Drainage, FY2013 includes $600,000 for asphalt road rehabilitation and $437,000 for sidewalk
replacement.
• The purchase of a single drum vibratory padfoot roller at $80,850, one replacement vehicle, and funding for
rental of equipment for asphalt paving projects in Streets and Drainage.
• Refurbishment of two forklifts at the Service Center at$26,500.
/ 1
Public Works as% of General Fund
FY 2013 Operating Expenditures
--PW Admin., 0.3%
Eimmummommo
Fleet Mtce, 0.8%
Streets&Drain.,
7.9%
Service Ctr., 0.4%
110110
14.9% Engr.&Cap. Proj.
Admin., 0.5%
IIIIIIIIIIIIIIIIIIIIIIIII Cap. Proj., 1.3%
GIS, 0.4%
_ Engineering,
2.0%
-- Traffic Oper., 1.3%
208
PUBLIC WORKS
VISION STATEMENT
The Public Works Department will work in partnership with all City departments to identify and meet the current
and future needs of our community through applied knowledge, by offering professional expertise, supporting City
Council goals, providing quality workmanship, developing future leaders, with a dedication to customer service.
MISSION STATEMENT
The mission of the Public Works Department is to provide quick, professional, quality, cost-effective service to all
customers within our community: Residents, Businesses, and City Staff.
I 1
Director of Public
Works*
Administrative _ GIS Specialist***
Secretary
Assistant Director
of Public Works
J
Office Coordinator —
\
Customer Service
Clerk(3)
i 1 i 1
Fleet Manager'* Water& Sewer Water Production Wastewater Streets &
Maintenance Superintendent*** Treatment Drainage
Superintendent**j / Superintendent*** \Superintendent**
*Reports to Assistant City Manager
Positions are funded 25% in General Fund and 75% in Water&Sewer Fund unless noted:
**Positions are funded 100% in General
***Positions are funded 100% in Water&Sewer fund
209
I
PUBLIC WORKS ADMINISTRATION - 3520 1
MISSION STATEMENT '
I
The mission of the Public Works Department is to provide quick, professional, quality, cost-effective service to all
customers within our community: Residents, Businesses, and City Staff. '
C
1 f
Director of Public Works*
J
1I
Administrative Secretary
I
I
le
Assistant Director of Public
Works
I
f 1
Office Coordinator .
J III
III
1 .
Customer Service Clerk 110(3) .
J
III
I
*Reports to Assistant City Manager
210
PUBLIC WORKS ADMINISTRATION - 3520
GOALS
• Acquire and disseminate knowledge or information that impacts the Public Works Department.
• Forecast manpower, equipment, and budget requirements for the department based on projections of City
growth.
• Interact with agencies outside the City on behalf of the Public Works Department.
• Enhance employees' growth and ownership by offering and monitoring continuing education in all fields of
Public Works.
• Develop a mind set for safety awareness.
• Provide quality customer service in a timely manner.
• Facilitate cooperation with other City departments.
• Educate the citizens about the role of Public Works and the services we provide.
• Routinely and persistently acknowledge the pride, quality, dedication and commitment that the Public Works
employees contribute to the City of Pearland.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Presented information about Public Works to several school groups, as requested.
• Coordinated with Harris County, Harris County Flood Control, and other agencies to construct a water line to
Bella Vita subdivision.
• Began a program to encourage cross-training between Public Works departments.
• Identified and addressed several traffic problems around PISD schools.
• Reworked and rebid several maintenance contracts to improve scope definition, increase cost effectiveness,
and improve response time.
• Guided department staff through significant changes in leadership, including one new superintendent, three
new supervisors, and seven new crew leaders.
FISCAL YEAR 2013 OBJECTIVES
• Continue to present information about Public Works to schools and community organizations.
• Update individual Public Works departments' five-year plans.
• Continue to identify and construct projects to improve traffic flow around schools.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Work orders completed 18,632 16,834 17,803 17,500
Timesheets processed 2,204 2,328 2,390 2,140
Number of Pearland Proud calls for all City staff 251 188 203 150
Pearland Proud work orders completed by Public Works* 172 130 135 70
Percent of Pearland Proud calls resulting in work orders 69% 69% 67% 50%
Citizen inquiries response time: percent within 1-2 business days 100% 100% 100% N/A
*There is a decrease in work orders completed by Public Works in 2013 as Traffic Operations was transferred to Engineering
and Capital Projects.
211
I
PUBLIC WORKS ADMINISTRATION - 3520
I
EXPENDITURE AND STAFFING SUMMARY
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted I
EXPENDITURES Actual Budget Projection Budget I
Salaries&Wages 106,800 114,316 114,219 119,746
Materials& Supplies 21,488 19,210 20,219 19,200
Equipment Maintenance 1,096 2,776 2,912 2,521 I
Inventory 1,500 1,500 ■
Miscellaneous Services 67,493 71,329 72,362 31,538 L
TOTAL 196,877 209,131 211,212 173,005
I
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted r
STAFFING Actual Budget* Projection Budget `
Director of Public Works 0.25 0.25 0.25 0.25 I
Assistant Director of Public Works 0.25 0.25 0.25 0.25
Customer Service Clerk 0.5 0.75 0.75 0.75 I
Administrative Secretary 0.25 0.25 0.25 0.25 I
Office Coordinator 0.25 0.25 0.25 0.25 I
TOTAL 1.5 1.75 1.75 1.75
I
*Same as adopted budget, unless where noted. I
I
I
I
le
212
FLEET MAINTENANCE — 3530
MISSION STATEMENT
The mission of the Public Works Fleet Maintenance Division is to: 1) provide complete vehicle and equipment
maintenance for the entire city fleet; 2) provide knowledge and training to all City employees regarding fleet
issues; 3) research and recommend appropriate vehicles or equipment for the expected use; and 4) aggressively
seek out new technologies for alternative fuels and environmentally friendly vehicles.
Fleet Manager*
/ 1
Secretary
Chief Mechanic
Mechanic (3) Fleet Services Assistant
*Reports to Assistant Director of Public Works
213
■
FLEET MAINTENANCE — 3530 '
GOALS
• Ensure safe, reliable transportation and operation by providing repairs in compliance with industry standards,
followed up with complete visual inspection for quality assurance.
• Provide fueling support during emergency situations. '
• Reduce the cost of dealership diagnostic and repair fees, as well as minimize downtime with quick service.
• Research and recommend appropriate vehicles for each City department, including "green" technologies.
• Develop personnel for leadership roles. '
• Develop a mind set for safety awareness.
• Provide quality customer service in a timely manner.
• Provide training to all City employees operating fleet vehicles. '
FISCAL YEAR 2012 ACCOMPLISHMENTS
■
• Installed 18,000 pound vehicle-lift. ■
• Completed vehicle auction, including 20 vehicles.
FISCAL YEAR 2013 OBJECTIVES
• Pursue options to bring a compressed natural gas (CNG) fueling station into the Pearland area in order to
facilitate the purchase of CNG fleet vehicles.
• Participate with the Capital Projects Department in a study for a future fleet facility at the Hillhouse site.
PERFORMANCE MEASURES
■
FY 2010 FY 2011 FY 2012 FY 2013 '
Actual Actual Projection Target
Total number of work orders' 4,135 4,157 4,263 4,200
•
Jobs completed internally 1,453 2,180 2,305 2,400
Jobs completed externally2 941 1,230 1,276 1,100 ■
Preventative maintenance 1,741 747 682 700
Number of brake jobs 381 384 354 350
1411
Jobs completed for public safety vehicles 2,242 1,194 1,376 1,200
Number of public safety vehicles N/A 245 203 230
Fleet equipment inventory 253 253 267 270 '
Vehicle inventory, cars/trucks/motorcycles3 355 363 385 410
Percent of fleet exceeding replacement criteria N/A 22% 15% 18%
'Total number of work orders includes jobs completed internally, externally, and preventative maintenance. Brake jobs and
public safety vehicles are included within the number of jobs completed internally and externally.
2Jobs completed externally include specialized work such as transmission repairs and warranty work.
3Decreases in inventory reflect surplus of vehicles auctioned off. Increases reflect new purchases. i
214
FLEET MAINTENANCE - 3530
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 393,601 409,761 406,281 415,747
Materials& Supplies 5,104 5,637 6,080 6,480
Equipment Maintenance 19,195 27,140 18,841 22,576
Miscellaneous Services 4,197 6,640 3,533 4,540
Inventory 15,500
Capital Outlay 15,885
TOTAL 422,097 465,063 450,235 449,343
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Fleet Manager 1 1 1 1
Chief Mechanic 1 1 1 1
Mechanic I 2 2 2 2
Preventative Maintenance Mechanic 1 1 1 1
Fleet Services Assistant 1 1 1 1
Secretary 1 1 1 1
TOTAL 7 7 7 7
"Same as adopted budget, unless where noted.
215
a
STREETS & DRAINAGE —3570 L
I
MISSION STATEMENT
The mission of the Public Works Streets & Drainage Division is to create and maintain a safe and effective
transportation and storm water drainage infrastructure throughout the City to meet the needs of the citizens and
businesses of Pearland.
I
Streets & Drainage
Superintendent*
\ J
I I
i / 1
Streets Supervisor Drainage Supervisor
I
\ J \ J
r -1 r 1 I \
Crew Leader Crew Leader Crew Leader
I
(Asphalt) (Vactor) (Gradall)
\ _ J \ i \ 1 I
I
1 C 1 C I
Heavy Equipment Light Equipment Heavy Equipment .
—
Operator Operator(3) Operator
\ J \ J \ J
1
1
Light Equipment _ — Light Equipment
Operator(3) Operator(2) la
I
Light Equipment .
Operator —
(Street Sweeper)
\ 1
*Reports to Assistant Director of Public Works
216
STREETS & DRAINAGE — 3570
GOALS
• Provide reliable, safe, and dependable roadways through systematic inspection and repair.
• Enhance the appearance of City streets through sweeping and appropriate maintenance.
• Reduce flooding and minimize the chance of property damage, injury or loss of life through a program of
drainage facility maintenance and construction.
• Invest in our people, encourage continuous improvement for the individual, foster a sense of personal worth
for each employee, & develop personnel for leadership roles.
• Develop a mind set for safety awareness.
• Make the best use of taxpayer money by doing the right things, and focusing our resources on those services
that have the greatest positive impact on quality of life.
• Provide, follow up, and follow through on delivering quality customer service in a timely manner.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Installed 90 linear feet of 60" HDPE drainage pipe in O'Day Rd. at Butler Rd.
• Horizontally cut 741 locations to remove sidewalk trip hazards, via contractor.
• Removed & replaced 4,327 If of sidewalk at 123 addresses to remove trip hazards, via contractor.
• Constructed an additional lane on CR 403 to improve school traffic patterns in the area.
FISCAL YEAR 2013 OBJECTIVES
• Improve traffic flow on streets at selected schools.
• Improve storm water system to minimize flooding in flood prone areas.
• Eliminate sidewalk trip hazards to improve pedestrian safety and flow.
• Mill and overlay 5.5 miles of asphalt streets.
• Mill and cap about 1 mile of asphalt streets.
• Install/replace 2,000 linear feet of culvert pipe via City crews and contractor.
• Install/replace over 30,000 linear feet of sidewalk via sidewalk contract.
• Extend driveways/culvert pipes at 3 lift stations.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Ditch/Culvert cleaning (feet) 71,179 45,762 66,460 70,000
Ditch cleaning (feet) N/A N/A 31,588 35,000
Culvert cleaning (feet) N/A N/A 34,872 35,000
Ditch/Culvert cleaning(miles) 13.5 8.7 12.6 13.3
Feet of culvert pipe installed/replaced 2,466 1,996 1,362 2,000
Street overlay projects (miles) 0.3 12.9 3.0 5.5
Sidewalks installed (linear feet) 12,603 5,100 25,697 30,000
Street lane miles' 807 806 806 818
Street Sweeping (miles) 2,239 1,299 1,079 1,500
Percent of street sweeping done on schedule 94% 67% 68% 80%
Percent of lane miles in need of repair(asphalt) 38% 37% 37% 40%
Zip and cap(overlay)asphalt pavement repairs(sq. ft.) N/A N/A 306,670 150,000
Street repairs response time, asphalt only, Percent within 3 days 93% 88% 87% 87%
Number of potholes repaired 5,361 1,737 2,490 3,000
'The Actual represents the latest month reported during the year and is valuable only to show number of miles maintained.
217
I
STREETS & DRAINAGE - 3570
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 866,239 919,199 901,430 947,756
Materials&Supplies 174,635 240,277 240,750 226,750
Building Maintenance 810,098 671,492 731,492 600,000 '
Equipment Maintenance 149,659 151,167 210,544 162,536
Miscellaneous Services 1,660,742 1,937,310 1,947,917 2,012,050
Capital Outlay 337,551 573,995 573,995 577,842
TOTAL 3,998,924 4,493,440 4,606,128 4,526,934
*2012 Projections over amended budget due to increased funding for maintenance of streets and vehicles.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Street and Drainage Superintendent 1 1 1 1
Street and Drainage Supervisor 2 2 2 2
Street and Drainage Crew Leader 3 3 3 3 1
Heavy Equipment Operator 2 2 2 2
Light Equipment Operator 9 9 9 9
TOTAL 17 17 17 17
*Same as adopted budget, unless where noted.
I
II
II
4111
III
218
SERVICE CENTER— 3590
MISSION STATEMENT
The mission of the Public Works Service Center is to provide an interdepartmental service for distribution of parts
and supplies, and fuel.
GOALS
• Conveniently provide personal protective equipment at a lower cost.
• Provide 24-hour fueling at the fuel island and make it possible to continue normal operations during
emergency situations when public fueling stations are unavailable.
• Provide support for fleet through parts inventory, keeping essential parts in stock for quick repairs and
preventive maintenance.
• Develop a mind set for safety awareness.
• Provide quality customer service in a timely manner.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Finalized implementation and troubleshooting of fleet software program.
• Completed installation and commissioning of fuel management system at Hillhouse site.
FISCAL YEAR 2013 OBJECTIVES
• Create a plan for parking and equipment storage at Orange St. and Hillhouse facilities.
• Repair and weatherize the north end of the fleet maintenance building.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Items inventoried' 954 6,493 7,207 8,000
Fuel issued-gasoline (gallons) 272,974 278,485 293,352 300,000
Fuel issued-diesel (gallons) 81,448 82,979 84,402 85,000
Cost of fuel-gasoline(per gal.)2 $2.25 $2.84 $3.28 $3.80
Cost of fuel-diesel (per gal.)2 $2.44 $3.05 $3.70 $4.00
'New software implemented in FY11 for improved tracking of inventory resulted in small items counted that were not
included in prior years.
2Cost at end of fiscal year, September 30.
219
SERVICE CENTER - 3590
EXPENDITURE AND STAFFING SUMMARY
a
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Materials&Supplies 25,059 22,000 27,900 28,800
Building Maintenance 14,704 14,000 12,500 14,000
Equipment Maintenance 2,688 60,933 29,000 87,500
Miscellaneous Services 42,836 88,985 87,110 92,200
TOTAL 85,287 185,918 156,510 222,500
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget •
N/A
TOTAL 0 0 0 0 r
*Same as adopted budget, unless where noted.
220
PUBLIC WORKS
GEOGRAPHICAL INFORMATION SYSTEM (GIS) — 3548
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 39,653
Materials& Supplies 2,637
Equipment Maintenance 1,705
Miscellaneous Services 3,782
TOTAL 47,777
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection** Budget
GIS Technician 0.25
GPS Field Tech I 0.25
GPS Field Tech II 0.25
TOTAL 0.75
*Same as adopted budget, unless where noted.
*"In FY 2012,full funding of this department was transferred to the Water/Sewer Fund.
221
ENGINEERING & CAPITAL PROJECTS
OVERVIEW
The Engineering & Capital Projects Division was created in FY 2012 from the reorganization of existing '
departments, including Project Management, now Capital Projects, GIS, Engineering, and Traffic Operations and
Maintenance. Projects and GIS formerly reported under the General Government function, and Traffic Operations
under Public Works.
The Capital Projects Department develops, implements, and manages City infrastructure capital projects -
facilities, parks, streets, drainage, water and wastewater projects. The department has the responsibility to
provide leadership, support and customer service for most of Pearland's capital improvement projects. The
department is presently responsible for managing over three hundred million dollars in active capital projects.
The GIS Division develops and manages a Citywide geographic information system of maps on the City's
website. This division also maintains the data in the GIS system to ensure accurate, up-to-date displays and to
facilitate improved management decisions and public access. The GIS Division reports to Capital Projects
Administration.
Engineering provides support for traffic, drainage, water, and wastewater operations issues, and assists in •
managing the design, construction and inspection phases of capital improvement projects. It reviews over 100 '
construction plans per year. In addition, this division prepares the Regional Detention Pond Master Plan,
Transportation Master Plan, Water and Wastewater Master Plans and Impact Fee updates. Engineering is also
responsible for Traffic Impact Analyses, reviewing commercial projects, site work, and providing technical
expertise on selected projects as needed.
Traffic Operations and Maintenance is responsible for the maintenance of the City's traffic signals. During Fiscal •
Year 2011, TxDOT transferred the responsibility for the maintenance of 42 traffic signals to the City, adding to the
20 already under the City's responsibility at that time. The responsibility of maintaining high mast lighting in the Pearland City limits also falls under this division. This division is also responsible for street sign maintenance and
installation and pavement markings.
Key Budget Items for FY 2013 Include:
• Engineering, at a full year of funding for City Engineer/Deputy Engineer and Administrative Secretary in FY
2013, previously funded in Community Development Administration/Community Services organization.
• Two replacement vehicles in the Engineering Department in FY 2013, and a budget reduction of $11,797
taken.
• Replacement of school zone flasher systems at two schools in the Traffic Operations & Maintenance
Department, and budget reduction of$17,543 taken. .
• Vacancies in the Traffic Operations & Maintenance Department during FY 2012 resulted in lower salary &
wages costs. FY 2013 includes a full year of funding.
Engineering&Capital Projects as% of Public Works
FY 2013 Operating Expenditures
Engr./Cap.Proj.
Admin.,3.2%
Capital Projects,
8.5%
GIS,2.6%
36.5% Engineering,
13.2%
Traffic
Operations,
9.0%
222
ENGINEERING & CAPITAL PROJECTS
ADMINISTRATION - 1405
MISSION STATEMENT
The mission of the Engineering & Capital Projects Department is to employ sound engineering practices to
develop, manage, implement and maintain the City's current and future Public Infrastructure Systems.
Director of
Engineering &
Capital Projects *
/ \ I-
Office Coordinator Program Specialist
I I
/ \ ( 1
Assistant Director Capital City Engineer/ GIS Manager
Projects Deputy Director
Traffic Manager
J
*Reports to Assistant City Manager
**Projects, Engineering, GIS and Traffic reported in their own divisions
223
t
ENGINEERING & CAPITAL PROJECTS
ADMINISTRATION - 1405
GOALS •
• Meet or exceed City Council and citizens' project expectations.
• Effectively communicate design requirements to the development community. 11111
• Effectively communicate project information to the public.
• Implement& complete projects in a consistent and efficient manner for timely completion within budget.
• Develop and maintain the City's Design Criteria Manual, Specifications, Standard Details, and Infrastructure
Master Plans
• Develop and maintain the City's Five-Year CIP with Finance Department.
• Develop, implement, and provide user support for internal and external use GIS solutions.
• Develop staff that is highly trained and proficient with the necessary tools to manage complex responsibilities
in a professional manner.
• Effectively represent the City to its community, State and County partners.
• Effectively coordinate infrastructure improvements between City projects, utility and pipeline entities, private
development and other governmental entities.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Establishment of the combined department.
• Transition of the Traffic Division from Public Works to Engineering.
• Filled key leadership roles in Engineering and Capital Projects.
FISCAL YEAR 2013 OBJECTIVES
• Develop a combined department strategic plan.
• Complete a comprehensive review of departmental and division standard operating procedures (SOPs).
• Complete a task streamlining effort based on SOP reviews.
• Develop departmental document management standards.
• Initiate projects that received funding from the 2012-1016 Transportation Improvement Program (TIP).
224
ENGINEERING & CAPITAL PROJECTS
ADMINISTRATION - 1405
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries &Wages 268,866
Materials&Supplies
Equipment Maintenance
Miscellaneous Services 4,759
Inventory
TOTAL 273,625
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection** Budget
Director of Engineering & Capital Projects 1 1 1
Program Specialist 1 1 1
Office Coordinator 1 1 1
TOTAL 3 3 3
"Same as adopted budget, unless where noted.
"*Reorganization occurred during FY 2012. Funding paid out of original department and moved for FY 2013.
225
ENGINEERING & CAPITAL PROJECTS .
CAPITAL PROJECTS DEPARTMENT — 1440
MISSION STATEMENT
The Department will employ sound engineering practices to develop, manage and maintain public infrastructure
systems.
Assistant Director Capital
Projects *
Secretary
Project Manager(4) Project Coordinator Acquisition Manager
*Reports to Director of Engineering& Capital Projects
226
ENGINEERING & CAPITAL PROJECTS
CAPITAL PROJECTS DEPARTMENT— 1440
GOALS
• Maintain a Project Management staff that is highly trained and proficient with the necessary tools to manage
complex projects in a professional manner.
• Effectively represent the City to the Community, State, and County partners in any project setting.
• Continue to manage project scope, schedule and budget and provide innovative solutions to deliver best
value projects within budget and on schedule.
• Continue to refine the Project Delivery Model and Pro-Trak system and the City's standard Contract
Documents.
• Complete land acquisition in an open, equitable, and timely manner.
• Provide effective Right of Way coordination to resolve public and private utility conflicts in advance of project
construction.
• Develop and maintain the City's Five-Year CIP in conjunction with the Finance Department
• Effectively communicate project information to the public in a timely manner.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Completed construction of the following projects:
o Orange Street
o Walnut Street
o Hillhouse Satellite Service Center
o Trail Connectivity Phase I
o Project Stars
o Adaptive Traffic Signal System
o Barry Rose Extension
o State Highway 35 Fill Mitigation
o State Highway 35 Waterline
o Fire Station 6
• Continued or began construction on the following projects:
o Dixie Farm Road Street Lighting
o Longwood Wastewater Treatment Plant
o Barry Rose Wastewater Treatment Plant
o Twin Creek Regional Lift Station
o Hickory Slough Detention at Max Road
o Intelligent Traffic Signal System
o Business Center Drive
o Cypress Village and Southgate Parks
o Cowarts Creek Storm Water Pump Station
o Bella Vita Waterline
o Broadway Railroad Crossing Quiet Zone
• Continued, initiated, or completed design on the following projects:
o Bailey Road
o Old Alvin Road 20" Inch Waterline
o McHard 16" Inch Waterline and Roadway PER
o Southdown Wastewater Treatment Plant PER
o Hatfield Basin Trunk Sewer
o Far Northwest Wastewater Plant Decanter and UV Replacement
o Max Road Sports Complex
o Shadow Creek Ranch Sports Complex
o Westchester Circle Drainage and Sidewalks
o Walnut Lift Station
o Pearland Parkway Extension
o Westside Library
o Old PD Renovations
227
i
ENGINEERING & CAPITAL PROJECTS
CAPITAL PROJECTS DEPARTMENT— 1440
FISCAL YEAR 2012 ACCOMPLISHMENTS (continued)
o Hillhouse Annex Phase II
o Fite Road Extension
o Max Road Improvements
o Cullen Landscape
FISCAL YEAR 2013 OBJECTIVES
• Complete integration of new/revised contract documents.
• Review and update, as required, the Project Delivery Model (PDM).
• Complete internal cross training on software systems.
• Continue the development of departmental project and acquisition management policies.
• Complete implementation of the Project Management Software.
• Perform additional Construction Management and Inspections Services in-house to fully utilize internal
resources.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Average number of active projects
being administered 37 30 29 33
Total value of current active projects(millions) $398.4 $349.6 $263.8 $300.0
Percent of Change Orders
to Total Contract Value 0.05% 0.05% 0.16% <5%
Percent of consultant selection process initiated on
schedule 100% 100% 100% 90%
Percent of construction projects started on schedule 40% 90% 28% 90%
Percent of projects completed on schedule 83% 92% 100% 90%
Percent of projects completed within budget 100% 100% 100% 90%
Number of property parcels acquired 70 31 33 36
Number of parcels acquired through condemnation 16 12 5 7
Average number of days to acquire a parcel 154 228 239 150
228
ENGINEERING & CAPITAL PROJECTS
CAPITAL PROJECTS DEPARTMENT- 1440
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 934,135 899,501 875,163 674,342
Materials&Supplies 5,639 4,978 4,278 4,250
Equipment Maintenance 2,767 25,286 24,711 25,131
Miscellaneous Services 72,148 24,335 19,721 17,793
Inventory 2,127
TOTAL 1,016,816 954,100 923,873 721,516
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Capital Projects Director 1 1
Assistant Projects Director 1 1 1 1
Project Manager 4 4 4 4
Acquisition Manager 1 1 1 1
Program Specialist 1 1
Project Coordinator 2 1 1 1
Office Coordinator 1 1
Secretary 1 1 1 1
TOTAL 12 11 8 8
*Same as adopted budget, unless where noted.
Re-organization in 2012.
229
I
ENGINEERING & CAPITAL PROJECTS
GEOGRAPHICAL INFORMATION SYSTEM (GIS) — 1460 a
MISSION STATEMENT
The mission of the Geographical Information System (GIS) Department is to coordinate, develop, implement,
integrate, support and manage a Citywide Geographic Information System, and ensure efficient delivery of
services.
GIS Manager*
I
GIS Technician
*Reports to Director of Engineering & Capital Projects
230
ENGINEERING & CAPITAL PROJECTS
GEOGRAPHICAL INFORMATION SYSTEM (GIS) — 1460
GOALS
• Maintain responsibility for the ongoing process of creating, maintaining and managing the City's digital land
information database.
• Ensure that the City of Pearland decision-makers have access to geographic information that is complete,
timely, accurate, and reliable.
• Promote the use of Geographic Information System (GIS) and related technologies to more effectively and
efficiently address problems, develop plans, and manage the natural, cultural, economic, and infrastructure
resources of the City of Pearland.
• Help develop a coordinated approach to a citywide GIS.
• Evaluate long-term coordination needs of the GIS user community and direct a strategic plan to facilitate
coordination.
• Identify and report the function needs of the user community with regard to GIS coordination in the City.
• Maintain and provide Citywide interactive maps for all citizens.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Added a new MoxLite internet viewer (FLEX version) for basic and faster mapping capabilities—thinner client
for public use.
• Added Google"Street View" to the MapOptix internet viewer.
• Added 3D "Bing Bird's Eye View" for intersections to the MapOptix internet viewer.
• Quality control on Land Management(LX Lib) —address data having correct X,Y coordinates.
• Linking Brazoria Appraisal Districts recorded plats with subdivision layer in GIS.
• Corrected street address ranges used by Dispatchers at the Police Department.
FISCAL YEAR 2013 OBJECTIVES
• Installation and configuration of new 2008 Server(MS SQL 2008) 64 bit.
• Installation and configuration of new 2008 Server(Internet Server) 64 bit.
• Setup ArcGIS Server 10.1 64 bit version and ArcSDE on SQL server.
• Setup ArcGIS Web Apps 10.1 (MapOptix, MoxLite) and GIS home page on internet server.
• Upgrade and train all power users using ArcGIS Desktop.
• Configure ArcSDE database ODBC for layer creation and automation of updating feature classes on daily
basis.
• Train new GIS Technician.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total web page hits 54,780 48,327 43,830 44,000
GIS web page hits per 1,000 population 600 514 451 423
Average number of GIS layers maintained 89 95 98 98
Number of map requests 298 296 183 175
GIS expenditures per capita $2.06 $2.11 $1.71 $2.07
231
I
ENGINEERING & CAPITAL PROJECTS
GEOGRAPHICAL INFORMATION SYSTEM (GIS) - 1460
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 153,615 154,087 153,881 165,493
Materials& Supplies 1,320 1,134 1,134 1,134
Equipment Maintenance 2,784 1,800 1,800 1,800
Miscellaneous Services 32,406 63,905 63,705 47,200
Capital Outlay 7,995
TOTAL 198,120 220,926 220,520 215,627
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
GIS Manager 1 1 1 1
GIS Technician 1 1 1 1
TOTAL 2 2 2 2
*Same as adopted budget, unless where noted.
232
ENGINEERING & CAPITAL PROJECTS
ENGINEERING DEPARTMENT — 1420
VISION STATEMENT
The Engineering Department will be prepared to meet the challenges of current and future growth.
MISSION STATEMENT
The Department will employ sound engineering practices to develop, manage and maintain public infrastructure
systems.
� 1
City Engineer/ Deputy
Di rector*
� 1
Admin. Secretary
Assistant City Assistant City Traffic Manager** Chief Engineering
Engineer Engineer Inspector
\ J \ \ J \ J
/
Engineering Designer Engineering Inspector
III (5)
Senior Engineering
Tech.
*Reports to Director of Engineering & Capital Projects
**Traffic Operations is reported in its own division
233
ENGINEERING & CAPITAL PROJECTS
ENGINEERING DEPARTMENT— 1420
GOALS
• Develop a strategic department growth plan that efficiently provides support to our Capital Improvement
Program, the Public Works Department, Parks & Recreation Department, and other City departments.
• Provide long range planning for traffic operations issues.
• Complete Transportation Master Plan.
• Assist other departments in managing design and construction phase of capital improvement projects.
• Implement a Regional Detention Pond Master Plan and Program.
• Reduce reliance on outside consulting firms by providing design and inspection services on various City
Capital Improvement Projects.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Completed the approval process and the adoption of the City's Hazard Mitigation Action Plan, FEMA.
• Developed a Travel Demand Model for the City; updated Traffic Analysis Zone to reflect actual demographics.
• Updated City Standard Details and associated Technical Specifications.
• Installed Adaptive Traffic Signal control system with Department of Energy grant funds.
FISCAL YEAR 2013 OBJECTIVES
• Complete the Impact Fee Study update for water and sanitary sewer rates.
• Update the Traffic Calming Policy.
• Install ITS—Traffic Control System citywide.
• Update and maintain the City Ordinances for Speed Limits and School Zones.
• Update the Thoroughfare Plan based on alignment studies.
• Develop a training program for the infrastructure inspectors.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of plan sets reviewed and approved:
Residential, capital projects, commercial 98 105 144 120
Percent reviewed within 30 days 100% 100% 100% 100%
Number of TIA's* 9 11 9 14
Percent reviewed within 30 days 94% 88% 100% 100%
Average number of days per month to complete reviews
(plans/TIA's) 14 14 14 14
Number of subdivisions accepted for operation and maintenance 2 0 11 6
Number of In-House Inspection Services N/A N/A 42 40
Addressing function** 910 710 330 525
*TIA-Traffic Impact Analysis
**Addressing function-provide addresses for permit requests, plats that are addressed and entered into the City's system.
234
ENGINEERING & CAPITAL PROJECTS
ENGINEERING DEPARTMENT - 1420
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
--------------Salaries&Wages 919,487 740,216 708,020 893,578
Materials&Supplies 4,150 1,500 1,650 6,800
Equipment Maintenance 39,659 40,432 44,402 52,630
Miscellaneous Services 24,762 16,668 21,663 21,768
Sundry Charges 62,218 113,212 107,837 101,116
Capital Outlay 19,155 16,471 43,790
TOTAL 1,050,276 931,183 900,043 1,119,682
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
City Engineer/Deputy Director 1 1 1 1
Deputy City Engineer
Assistant City Engineer 2 2 2 2
Chief Engineering Inspector 1 1 1 1
Engineer Designer 1 1 1 1
Senior Engineering Technician 1 1 1 1
Mapping Specialist 1
Engineering Inspector III 4 5 5 5
Engineering Inspector II 1
Administrative Secretary 1 1 1 1
TOTAL 13 12 12 12
*Same as adopted budget, unless where noted.
Re-organization during FY 2012. Funding of the Administrative Secretary transferred from Administration, one Engineering
Inspector II was reclassified to Engineering Inspector III, and the Deputy City Engineer position was replaced with an
Assistant City Engineer.
235
I
ENGINEERING & CAPITAL PROJECTS
TRAFFIC OPERATIONS & MAINTENANCE DEPARTMENT — 1425
MISSION STATEMENT
The mission of the Engineering Traffic Operations & Maintenance Division is to enhance mobility throughout the
City through continual evaluation and maintenance of the traffic control infrastructure.
Traffic Manager*
Traffic Signal Technician Crew Leader
/ / \
Traffic Signal Trainee Sign Technician
(2)
*Reports to City Engineer/Deputy Director
236
ENGINEERING & CAPITAL PROJECTS
TRAFFIC OPERATIONS & MAINTENANCE DEPARTMENT— 1425
GOALS
• Ensure City streets are easily navigable through installation and maintenance of correct signs, striping, and
traffic signals.
• Evaluate and refine traffic signal timing to improve mobility and reduce congestion.
• Develop personnel for leadership roles.
• Develop a mind set for safety awareness.
• Provide quality customer service in a timely manner.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Completed installation of Adaptive Signal System.
• Completed construction of Hillhouse Service Center Phase I, Traffic Operations Center.
• Completed development of G.P.S. system for tracking and checking reflectivity of City traffic control signs.
• Added 6 new intersections (FM 2234) to City maintenance.
• Removed unwarranted stop signs (3 locations).
FISCAL YEAR 2013 OBJECTIVES
• Complete Annual Preventive Maintenance on every signalized intersection.
• Complete 20% of G.P.S. and checking reflectivity of City traffic control signs. (5-year program)
• Complete the installation of Pre-Emption equipment at 25 signalized intersections. (5-year program)
• Continue work on citywide Traffic Signal communication system.
• Update the Traffic Calming policy.
• Complete replacement and upgrading of 20% of street name signs citywide. (5-year program)
• Update the City ordinances for speed limits, school zones, stop signs.
• Replace school zone flasher system at two schools.
PERFORMANCE MEASURES
FY2010 FY2011 FY2012 FY2013
Actual Actual Projection Target
Number of traffic signals maintained by City staff(intersections) 22 62 62 82
Number of traffic signal repairs 84 289 702 800
Percent completed by City personnel 56% 51% 98% 98%
Percent completed by contractor 44% 12% 0% 1%
Percent referred to TxDOT N/A 37% 2% 1%
Sign Maintenance(number of signs) 2,049 1,588 1,090 2,000
Number of after-hours call outs-signs N/A N/A 5 25
Number of after-hours call outs-signals N/A N/A 94 200
Number of after-hours call outs-other N/A N/A 1 10
Percent of emergency calls response within 1 hour N/A 100% 99% 100%
Percent of non-emergency calls response within 1 day N/A 98% 95% 95%
237
ENGINEERING & CAPITAL PROJECTS
TRAFFIC OPERATIONS & MAINTENANCE DEPARTMENT— 1425
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 254,926 294,064 267,125 326,801
Materials& Supplies 136,608 170,414 174,705 167,991
Building Maintenance 94,927 95,000 95,000 85,000
Equipment Maintenance 41,513 30,213 42,230 40,510
Miscellaneous Services 51,457 141,348 91,980 105,059
Inventory 12,844
Capital Outlay 111,632 5,020 5,018 38,760
TOTAL 703,907 736,059 676,058 764,121
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Traffic Manager 1 1 1 1
Crew Leader 1 1 1 1
Traffic Signal Technician 1 1 1 1
Traffic Signal Trainee 1 1 1 1
Sign Technician 2 2 2 2
TOTAL 6 6 6 6
*Same as adopted budget, unless where noted.
238
PARKS & RECREATION
VISION STATEMENT
To be the leader in providing quality services that connects the community through people, parks and programs.
MISSION STATEMENT
Pearland Parks & Recreation is dedicated to multiplying the Q4 factor: quality facilities, quality programs, and
quality service for your quality of life.
Director of Parks &
Recreation*
/
� 1
Administrative
Secretary
\ J
i i i 1
Resource Parks & Buildings
Development Assistant Director of Recycling Center Maintenance
Manager Parks & Recreation Coordinator Superintendent
J \ /
r 1 /
Customer Service Building
Supervisor — Maintenance —
Supervisor
\ J \ J
i \
Recreation Parks Supervisor
Superintendent (2)
Urban Forester _
J
*Reports to Assistant City Manager
239
PARKS & RECREATION
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY DEPT/DIVISION Actual Budget Projection Budget
Administration 652,553 757,714 779,005 940,102
Recreation Center/Natatorium 1,192,737 1,713,512 1,766,539 1,848,836
Westside Events Center 162,805 175,367 187,479 205,571
Medians& ROWs Maintenance 1,002,380 1,025,272 960,377 1,013,194
Parks Maintenance 1,137,396 1,203,680 1,164,253 1,370,319
Custodial Services 365,489 335,608 368,267 387,446
Facilities Maintenance 713,799 774,371 774,105 1,012,836
Recreation Community Center 26,053
Athletics 264,449 344,713 311,067 329,155
Special Events 285,678 316,916 291,854 265,045
Senior Program 230,191 222,828 236,378 208,861
Youth Development 312,747 226,777 183,320 226,123
Aquatics 554,138 108,950 209,591 245,395
Recycling 271,397 201,092 230,979 222,138
PARKS&RECREATION TOTAL 7,171,812 7,406,800 7,463,214 8,275,021
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY CATEGORY Actual Budget Projection Budget
Salaries&Wages 4,240,276 4,326,627 4,284,276 4,547,303
Materials&Supplies 584,737 562,887 611,869 613,532
Building Maintenance 494,967 520,923 519,582 695,054
Equipment Maintenance 199,815 203,573 237,784 216,260
Miscellaneous Services 1,584,233 1,726,483 1,724,231 2,041,080
Sundry Charges 800 570 800
Inventory 15,303 17,811
Capital Outlay 52,481 65,507 67,091 160,992
PARKS & RECREATION TOTAL 7,171,812 7,406,800 7,463,214 8,275,021
240
PARKS & RECREATION
EXPENDITURE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
/ \
Parks & Recreation as % of General Fund
FY 2013 Operating Expenditures
1
Aquatics, 0.4%
Westside Events
Ctr,0.4%
Recycling,0.4%
Senior Program,0.4%
Youth Dev., 0.4%
Special Events,0.5%
Custodial Svcs.,0.7%
14.6% MIIINAthletics, 0.6%
Parks Admin., 1.6%
Facilities Mtce., 1.8%
;,.. Medians/ROWs Mtce.,
.4.. l= _
1.8%
Parks Maintenance
2.4%
Rec.Ctr./Natatorium,
3.2%
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING BY DEPT/DIVISION Actual Budget* Projection Budget
Administration 7 8 9 9
Recreation Center 25 55 55 55
Westside Events Center 4 3 3 3
Medians and ROW Maintenance* 18 18 15 15
Parks Maintenance** 18 18 16 16
Custodial Services*** 8 8 6 6
Facilities Maintenance 5 6 6 6
Community Center 1
Athletics 5 6 6 6
Special Events 2 1 1 1
Senior Program 4 5 5 5
Youth Development 6 6 5 5
Aquatics 24 1 1 1
Recycling 5 6 6 6
PARKS&RECREATION TOTAL 132 141 134 134
*Three positions in Medians moved to Water/Sewer Fund under Public Works.
**Two positions eliminated due to re-organization.
***One Custodian in Custodial Services is funded out of the U of H Fund.
241
■
PARKS & RECREATION ■
OVERVIEW ■
■
Pearland Parks and Recreation, in collaboration with the Parks, Recreation and Beautification Board, local and
regional partners as well as other City departments, administers a Parks and Recreation Master Plan that
provides a comprehensive policy direction to the year 2030 to meet both current and future parks and recreation ■
needs, and in turn, to enhance livability in the community.
The Parks and Recreation Department offers leisure classes, athletics and aquatics, special events, youth ■
development programs and camps, senior citizens program, facility and landscape maintenance of all City ■
property, as well as custodial services to all City facilities. The department maintains the Old Settlers' Cemetery, ■
10 neighborhood parks and 3 larger community parks, varying in size from 0.31 acres to 50 acres. In addition,
the department manages a Recreation Center/Natatorium, the Westside Events Center, the Melvin Knapp Senior
Center, and the Recycling Center. A Trail Master Plan was adopted by the City Council in 2007, which the
department is in the process of developing each year. The following are the available Parks and Recreation
facilities:
13 Parks, 2 with Dog Parks 3 Swimming Pools 2 Gymnasiums ■
3 Activity Buildings 1 Track 8 Tennis Courts
2 Racquetball Courts 4 Softball Fields 4 Multi-Purpose Fields
1 large and 8 small Pavilion 1 Gazebo 2 Fishing Ponds
6 Outdoor Basketball Courts 2 Volleyball Courts 1 Performance Stage ■
2 Splash Pads 5 Exercise/fitness/weight rooms 1 Recycling Center
Key Budget Items for FY 2013 include: ■
■
• A 5% increase in janitorial supplies and replacement/upgrade of maintenance equipment in Custodial
Services Department.
• Special Services in Custodial Services include the contractual services for the Recreation Center/Natatorium
versus 2 custodial positions.
• In Facilities Maintenance, replacement and repairs of HVAC units at the main Library and the
Radio/Communications building and A/C air handler replacement-$50,000.
• Roof replacement on Parks Maintenance building - $75,000, and landscape repair at City buildings in
Facilities Maintenance.
• Recreation Center/Natatorium Department for FY 2013 funded for a pool lift for the main pool at the
Natatorium and shades or sunscreens for Natatorium.
• Recreation Center/Natatorium funded for an ADA automatic door opener for a restroom at the Center.
• Budget reduction in the Recycling Center with elimination of acceptance of propane camp cylinders -$5,000
• Medians/ROW's Maintenance includes one replacement vehicle.
• Budget reduction in Medians/ROW's overtime, fertilizer and equipment rental at$14,000.
• $116,000 budgeted for contracting mowing on Pearland Parkway and Dixie Farm road in Parks Administration.
• In Parks Maintenance, renovations, repairs, and replacement equipment funded as follows:
o Renovations at two pavilions and 2 shade structures over playground at Centennial Park-$144,000.
o Installation of parking and jogging track materials, and installation of a shade cover over picnic area at
Woody Park-$31,500.
o Renovation/painting of restroom area at Southdown Park.
o Additional renovations, repairs and replacement equipment funded in Park Development Fund -$187,923.
• Parks Maintenance funded for two replacement vehicles and one new vehicle, one cargo trailer and one
double-axle trailer.
• Reduction of contract employment for tennis instructors within the Athletics Department for FY 2013.
• Ladies and Gents program eliminated in the Special Events Department for FY 2013.
• In the Senior Program, 11 monthly dances eliminated for FY 2013.
• Parks Administration includes funds for CAPRA Accreditation Team visit.
• Reduction of the Bailey Road rental contract amount with PISD in the Youth Development Department.
• Funding in Aquatics for the outdoor pool during FY 2013.
242
PARKS & RECREATION
GOALS (All Divisions)
• Ensure that all parks facilities are maintained efficiently, cost effectively, safely, and in accordance with all
standards and codes.
• Provide and maintain park land and recreational facilities that meet the present and future recreational needs
of the community.
• Ensure that recreation programs meet the interests and needs of a variety of ages and abilities by providing
and sponsoring programs independently and in cooperation with other community organizations or agencies.
• Ensure the success of the organization through the continued development of the staff and department.
• Ensure that the administration of the department is effective, well-managed, and customer-friendly.
• Exercise fiscal responsibility and prudence in all financial and business transactions.
• Provide access to programs and facilities to members within the community.
• Pearland Parks& Recreation will work to preserve our natural resources, conserve energy, and protect and
enhance our environment.
• Maintain strong communication with community residents and other public agencies and private sector
organizations.
• Maintain strong internal communication within the department as well as with other City staff.
• Partner in contributing to the City's economic development by attracting tourists and businesses to Pearland.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Received multiple photography awards from Texas Recreation and Parks Society.
• A staff member received Part-time Employee of the Year Award from Texas Recreation and Parks Society.
• The Director received the Director of the Year Award from Texas Recreation and Parks Society Region IV.
• Completed Phase I of the Trail Connectivity Project.
• Completed replacement of Centennial Park Playground.
• Successfully implemented an Adaptive Recreation Program.
• Prepared and opened the outdoor pool within two weeks of receiving the Council directive to reopen the pool.
• Our Urban Forester became certified as a Municipal Specialist.
• Three staff members passed the Certified Pool Operator Certification.
• Established a new outdoor programming courtyard at the Knapp Senior Center.
• Hosted 14 Swim Meets, 7 Water Polo Matches/Tournaments, and 6 Diving Meets at the Recreation Center
and Natatorium.
• Hosted 2012 National Level AAU Junior Olympics Swimming and Diving Meets at the Recreation Center and
Natatorium.
FISCAL YEAR 2013 OBJECTIVES
*Notated in each division.
243
ADMINISTRATION - 3395
L
/ ■
Director of Parks &
Recreation* •
\ / 1
Administrative_
Secretary — ■
I
/
/ I 1 / I
Resource Development Assistant Director of
Manager Parks &Recreation
I
\ J \ J
I I
1 / 1 ,
I
Marketing Specialist Part-time Volunteer Customer Service
Coordinator Supervisor
/ \ / \ /
11111
I I i
/ 1 I 1
Customer Service Clerk Parks Secretary**
(2)
\ / \ /
"Reports to Assistant City Manager
"Position is funded in Parks Maintenance, department 3390
244
ADMINISTRATION — 3395
FISCAL YEAR 2013 OBJECTIVES
• Implement a volunteer procedures manual.
• Create and implement a sponsorship policy and procedures manual.
• Develop relationships with potential sponsors by attending a minimum of one networking event each quarter.
• Enhance brand image by creating Brand Standards and implementing across entire department.
• Create a more central, integral, and accessible web presence to the public by increasing Facebook fans and
Twitter followers by 20% and average 35% monthly returning visitors to the website.
• Increase marketing and advertising efforts within special events by running a promotional booth in at least two
events.
• Ensure the success of the department through continued education, community involvement, and awareness
by attending 3 professional courses/webinars.
• Obtain CAPRA accreditation.
• Investigate alternative options for future outdoor pool operations.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of projects in planning,design or construction stage 4 4 6 7
Number of projects scheduled to be completed 2 0 1 4
Number of projects completed 2 0 1 4
Percent of projects completed on time 100% N/A N/A 100%
Number of rental contracts administered2 416 261 218 250
Number of citizen complaints 27 35 17 20
Percent of complaints responded to within 8 hours from receipt 100% 100% 100% 100%
Revenues collected (rentals)2 $80,234 $36,598 $33,324 $45,000
Sponsorship revenue collected N/A N/A N/A $41,100
Value of in-kind services N/A N/A N/A $35,000
Donations collected (water bills) N/A N/A N/A $1,200
Number of volunteer hours used N/A N/A N/A 200
Number of website visits N/A N/A 108,150 146,000
Number of unique website visits N/A N/A N/A 40,000
Number of Facebook fans N/A N/A 2,290 2,750
Number of Facebook fans reached N/A N/A N/A 6,072
Number of Twitter followers N/A N/A 99 120
Number of contacts on Parks&Rec email list N/A N/A 2,915 3,500
Percent of Rec Report opens N/A N/A N/A 50%
Percent of Rec Report bounces N/A N/A N/A 3%
Number of marketing pieces created N/A 62 38 N/A
Number of website pages created N/A 40 93 N/A
Number of website pages revised N/A 318 316 N/A
Number of CityView slides created N/A 33 27 N/A
Number of promotional materials reviewed N/A 201 70 N/A
Total media relations contacts N/A 129 44 N/A
Number of news releases written N/A 22 10 N/A
Percent of news releases published N/A 100% 60% N/A
Percent of media requests receiving same day response N/A 98% 80% N/A
Number of Groupbuilder messages sent N/A 43 33 N/A
Number of Facebook messages posted N/A 152 181 N/A
1The number of projects in planning, design or construction stage reflects the maximum during the period reported.
2Effective FY 2011,facility rental includes outdoor rentals at Centennial and Independence Parks only; facility rental contracts
for the Centers and Gazebo are reported within the appropriate division. Prior to FY 2011, rental contracts for all divisions
were reported in Administration.
245
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ADMINISTRATION - 3395 1
EXPENDITURE AND STAFFING SUMMARY
•
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
•
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 442,785 465,208 480,013 523,204 ■
Materials&Supplies 28,124 33,354 32,586 37,354
Equipment Maintenance 26,440 21,483 20,914 20,490
Miscellaneous Services 155,204 237,669 245,492 359,054
TOTAL 652,553 757,714 779,005 940,102
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Director of Parks& Recreation 1 1 1 1
Assistant Director of Parks&Recreation 1 1 1 1
Marketing Manager** 1
Resource Development Manager** 1 1 1
Marketing Specialist** 1 1 1 ■
Customer Service Supervisor 1 1 1 1 a
Administrative Secretary 1 1 1 1
Customer Service Clerk 2 2 2 2
Part-time Volunteer Coordinator 1 1
TOTAL 7 8 9 9
■
*Same as adopted budget, unless where noted.
**During FY 2012 the Marketing Manager position was re-titled Resource Development Manager and a Recreation Specialist
was transferred in from the Special Events department as a Marketing Specialist. A Full-time Recreation Specialist in Youth
Development was reduced to Part-time and moved to Administration as a Volunteer Coordinator.
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246
RECREATION CENTER/NATATORIUM — 3340
/
Recreation
Superintendent*
\ J
I
I I
C 1 c \
Aquatics Manager** Recreation Center
Manager
\ J \ i
/ \ / \ C. \
Assistant Aquatics Assistant Recreation Adaptive Recreation
Manager Center Manager Specialist
(Part-time)
\ _9 \ J \
\ I \
Head Lifeguard Recreation
(2 Part-time) Attendants Kiosk(11
Part-time)
\ I J \ J
I I
1 / \ (
Lifeguard Lifeguard/Water Recreation Programs Recreation Fitness
(19 Part-time) Safety Instructor Specialist Specialist
(4 Part-time)
J J \ / \ J
i \ \
Recreation
Attendants Fitness Attendants
Kidz Korner (6 Part-time)
(6 Part-time)
\ J \
*Reports to Assistant Director of Parks& Recreation
**Position funded in Aquatics Division, also supervises Seasonal outdoor pool staff
247
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RECREATION CENTER/NATATORIUM —3340
I
FISCAL YEAR 2013 OBJECTIVES
•
• Incorporate at least one new fitness program/event that targets the Pearland youth and teen populations. '
• Develop and implement a fitness and conditioning camp for youth over the holiday breaks and/or summer.
• Provide a health/fitness fair twice a year for patrons/citizens.
• Develop a preventive maintenance schedule for the Recreation Center and Natatorium. '
• Increase program offerings. s
• Implement at least one adaptive recreation tournament.
♦ Implement quarterly member socials. I
• Continue to work on increasing memberships, rentals, and personal training packages.
• Develop capital replacement plan for fitness and similar equipment.
■
PERFORMANCE MEASURES •
I
FY20101 FY2011 FY2012 FY2013
Actual Actual Projection Target
Recreation Center:
i
Average monthly attendance(visits) 5,833 10,029 13,687 13,000
Number of recreation classes offered 11 95 146 105
Class cancellation rate 0% 27% 53% 35%
a
Net registered for recreation classes 84 244 785 450
Net class registration per 1,000 population 0.9 2.6 8.1 4.3 i
Number of rentals 9 68 164 95
Number of memberships sold 1,118 3,044 3,529 3,000
Revenue collected—memberships $247,618 $868,070 $979,784 $894,113
Revenue collected—classes $2,021 $56,336 $63,493 $53,470
Revenue collected-facility rentals $2,182 $74,537 $29,352 $40,000 '
Percent of participants rating classes as good to excellent N/A 89% 90% 90%
Percent of citizens rating recreation facilities as satisfactory 85% 87% 88% 90%
Number of special events N/A 7 9 9 '
Number of facility tours N/A 832 673 565 i
Natatorium:
Days of pool operation 55 354 364 364
Number of aquatic classes 21 168 210 185
Net registered in aquatic classes 391 1,257 1,234 1,100
Net registered per class 19 7 6 6
Number of pool rentals 7 55 99 86
Number of special events/meets N/A 36 37 38
Revenues collected $85,520 $82,671 $130,694 $188,000
Percent of cost recovery
(Recreation Center and Natatorium)2 95% 91% 81% 63%
I
'Data reported for FY 2010 is for 3 months of operation.
2Percent of cost recovery is based on total actual expenditures in department compared to total actual revenues collected
for classes, memberships and facility rentals.
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248 1
RECREATION CENTER/NATATORIUM -3340
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 444,440 803,709 845,295 861,272
Materials&Supplies 64,596 125,972 125,341 121,312
Building Maintenance 19,616 39,805 39,805 57,550
Equipment Maintenance 4,925 2,104 3,544 3,541
Miscellaneous Services 646,545 741,922 747,554 805,161
Inventory 3,250 5,000
Capital Outlay 9,365
TOTAL 1,192,737 1,713,512 1,766,539 1,848,836
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING** Actual Budget* Projection Budget
Recreation Superintendent 1 1 1 1
Recreation Center Manager 1 1 1 1
Assistant Recreation Center Manager 1 1 1 1
Assistant Aquatics Manager** 1 1 1 1
Recreation Fitness Specialist 1 1 1 1
Recreation Programs Specialist 1 1 1 1
Part-time Recreation Specialist*** 1 1 1
Part-time Recreation Attendant*** 13 13 17 18
Part-time Fitness Attendant 6 6 6 5
Part-time Head Lifeguard*** 2 2 2
Part-time Lifeguard*** 23 19 19
Part-time Lifeguard/Water Safety Instructor** 4 4 4
TOTAL 25 55 55 55
*Same as adopted budget, unless where noted.
**During FY 2011, an Assistant Aquatics Manager was added.
***In FY 2012,the outdoor pool at Independence Park was not budgeted for and pool personnel were transferred to the
Natatorium. In addition, a part-time Recreation Specialist for the Adaptive Recreation Program transferred from the
Community Center, and 4 Part-time Lifeguard positions were replaced with Part-time Recreation Attendant positions.
Does not include seasonal camp staff.
249
L
WESTSIDE EVENTS CENTER— 3341
r --. Ps
Recreation Supervisor*
I
ill
Recreation Attendant
Recreation Specialist (Part-time)
*Reports to Recreation Superintendent
250
WESTSIDE EVENTS CENTER— 3341
FISCAL YEAR 2013 OBJECTIVES
• Westside Events Center will partner with other organizations to offer additional fitness opportunities.
• Develop program and educational opportunities for the Dog Park.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Average monthly attendance 1,843 2,381 2,378 3,000
Number of recreation classes offered 166 229 116 125
Class cancellation rate 30% 38% 20% 18%
Net registered for recreation classes 816 1,207 1,180 1,200
Net class registration per 1,000 population 9 13 12 12
Revenue collected-classes $86,370 $79,012 $78,259 $74,000
Revenue collected-rentals N/A N/A $45,522 $45,000
Percent of cost recovery* 50% 49% 70% 58%
Percent of participants rating classes as good to excellent 99% 99% 99% 100%
Percent of citizens rating recreation facilities as satisfactory 100% 100% 100% 100%
Number of rental contracts administered N/A 197 228 220
Number of participants for library services** N/A 3,831 4,073 1,000
*Percent of cost recovery is based on total actual expenditures in department compared to total actual revenues collected.
**FY 2013 number of library service participants reflects the opening of the Westside Library at a new location anticipated to
open January 2013.
251
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WESTSIDE EVENTS CENTER- 3341
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 82,482 95,227 105,292 124,404
Materials&Supplies 6,093 5,581 5,758 5,423
Building Maintenance 882 400 2,200 1,100
Equipment Maintenance 165 200 200 200
Miscellaneous Services 73,183 73,959 74,029 74,444
TOTAL 162,805 175,367 187,479 205,571
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING** Actual Budget* Projection Budget
Recreation Supervisor 1 1 1 1
Recreation Specialist*** 1 1 1 U
Part-time Recreation Attendant*** 3 1 1 1
TOTAL 4 3 3 3
I
*Same as adopted budget, unless where noted.
**Does not include seasonal camp staff.
***During FY 2012 two part-time Recreation Attendant positions were transferred to Senior Programs and a Recreation
Specialist was transferred in from Senior Programs.
•
252
MEDIANS/ROW's MAINTENANCE — 3389
I
Park Supervisor*
1 I
I \ / I
Park Park Park
Maintenance Maintenance Maintenance
Crew Leader— Crew Leader- Crew Leader—
West District ROW Central District
Park Park Light Equipment Park Park
Maintenance Maintenance Operator(3) Maintenance Maintenance
Worker II Worker I (3) Worker II Worker I (3)
*Reports to Parks& Buildings Maintenance Superintendent
253
I
MEDIANS/ROW's MAINTENANCE —3389
,
FISCAL YEAR 2013 OBJECTIVES
• Develop and assign levels of care for all landscaped medians, right of ways and City property.
• Develop a maintenance management plan for grounds maintenance of City maintained medians.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Right of Ways:
Acres of right-of-way maintained&mowed' 245 255 251 255
Percent of right-of-ways mowed within 17-day schedule 75% 95% 77% 100%
Acres of detention ponds maintained and mowed 505 505 461 480
Acres of other City property maintained &mowed' 214 214 190 139.79
FEMA Lot Acreage N/A N/A N/A 50.21
Total acreage maintained&mowed' 964 974 902 925
Average number of labor hours per acre 6 8.7 8 8
Median Maintenance:
Acres of landscaped medians maintained' 87 103 141 78.65 i
Acres of medians contracted for maintenance' N/A 34 75 117.35 1
Percent of medians mowed within 7-day schedule 80% 94% 82% 100%
1
Average number of labor hours per acre 6 7 7 7
Total City acres mowed/maintained2 1,249 1,330 1,380 1,323
Average percent of all jobs completed on schedule2 N/A 97.3% 78.1% 100% I
Total number of work orders received3 N/A N/A N/A 130 1
'YTD acres maintained& mowed reflects the maximum during the period reported. WWT maintenance moved to Public I
Works mid-year FY12.
2Total City acres mowed/maintained and the average completed on schedule include Parks grounds maintained by both
Medians/ROWs and Parks Maintenance Division.
i
3Prior to FY13 the total number of work orders were reported in Parks Mtce.,dept. 3390.
254
MEDIANS/ROW's MAINTENANCE — 3389
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 773,613 781,239 697,577 690,519
Materials&Supplies 19,163 23,297 20,904 23,180
Building Maintenance 50,020 49,370 38,470 43,870
Equipment Maintenance 88,173 82,284 111,460 98,786
Miscellaneous Services 61,915 77,175 78,195 132,064
Inventory 3,369
Capital Outlay 6,127 11,907 13,771 24,775
TOTAL 1,002,380 1,025,272 960,377 1,013,194
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Park Supervisor 1 1 1 1
Park Crew Leader* 4 4 3 3
Park Maintenance Worker I** 7 7 6 6
Park Maintenance Worker II 2 2 2 2
Park Light Equipment Operator 4 4 3 3
TOTAL 18 18 15 15
*Same as adopted budget, unless where noted.
**During FY 2012 one Crew Leader and two Maintenance Worker I positions were transferred to Public Works to maintain
the Water plants, one Maintenance Worker I was moved from Parks Maintenance, and one Light Equipment Operator
position was upgraded to Crew Leader and moved to Parks Maintenance, department 3390.
255
I
PARKS MAINTENANCE — 3390
I
I
/ \
Parks & Buildings
Maintenance
Superintendent* I
I
I
Urban Forester _ L
\ J '
/ \
Park Supervisor
■
\ / a
I
I I 1 \ I \ •
Park Maintenance Park Maintenance Park Maintenance
Crew Leader Crew Leader Crew Leader
East District Construction Athletics
\ / \ J \ /
/ \ / \ / \ I.
Park Maintenance Park Maintenance Park Maintenance
Worker II Worker II Worker II
\ / \ / \ JllII
1.1
Park Maintenance Park Maintenance
—
Worker I Worker I
(3) J \ (3) J III
"Reports to Director of Parks& Recreation
Parks Secretary reporting in Administration is funded in department 3390
256
PARKS MAINTENANCE — 3390
FISCAL YEAR 2013 OBJECTIVES
• Develop and assign levels of care for all parks, facilities and other property maintained by the City.
• Develop a maintenance management plan for grounds of all City maintained property.
• Continue to expand upon the park asset/inventory list, to include all items such as turf, playground features,
benches, tables, parking, trails etc. within the park system.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Parks Maintenance:
Total developed park acres maintained' 139 139 139 143
Acreage of ground maintenance for City facilities' 35 40 70 70
Acres of ground maintenance contracted' N/A 14 32 34
Acreage of other City properties maintained' 24 26 41 18
Total acreage maintained&mowed' 198 219 282 265
Percent of park acreage mowed within 7-day schedule 86% 100% 56% 100%
Number of labor hours per acre 8.5 9.4 12.0 9.4
Number of athletic field preps 103 109 127 117
Number of park inspections conducted 36 36 7 150
Percent of Park inspections meeting or exceeding standard2 80% 77% 46 N/A
Number of citizen comments received 16 46 79 30
Percent of citizens rating park facilities as satisfactory3 60% 68% N/A N/A
Number of special events set-up, removed, staffed 33 30 18 21
Number of work orders received/ 252 249 20 130
Percent of work orders completed within allotted time frame 84% 98% 59% 95%
Urban Forestry:
Total number of trees on city property' 5,800 6,327 6,157 6,311
Number of trees removed5 5 34 250 120
Number of trees planted 795 531 101 140
'Acres maintained and mowed reflect the maximum during the period reported.
2Target not available for FY 2013, standards are in process of being developed.
3FY 2012 and FY 2013 survey of citizens rating park facilities is not available.
4Prior to FY 2013, work orders for all departments were reported here. Beginning FY 2013, reported in various
departments.
5Trees were removed due to drought damage in FY11. The number of trees reflects the maximum during the period
reported.
257
o
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PARKS MAINTENANCE - 3390
I
EXPENDITURE AND STAFFING SUMMARY •
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 831,413 856,299 825,430 886,534
Materials&Supplies 18,989 29,873 29,873 36,300
Building Maintenance 79,182 87,800 85,725 132,100 o
Equipment Maintenance 49,689 63,994 59,846 59,169
Miscellaneous Services 121,134 112,114 110,059 119,999
Capital Outlay 36,989 53,600 53,320 136,217
TOTAL 1,137,396 1,203,680 1,164,253 1,370,319
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Parks& Buildings Maintenance Superintendent 1 1 1 1
Park Supervisor 1 1 1 1
Park Crew Leader 2 2 3 3
Park Maintenance Worker I** 9 9 6 6
Park Maintenance Worker II 3 3 3 3
Urban Forester 1 1 1 1
Secretary 1 1 1 1
TOTAL 18 18 16 16
*Same as adopted budget, unless where noted.
**During FY 2012 a position was transferred from Medians/ROW's as a Crew Leader,two Parks Maintenance Worker I
position were eliminated due to re-organization, and a Parks Maintenance Worker I was moved to department 3389, 1
Medians/ROWs.
o
III
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o
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258
CUSTODIAL SERVICES — 3320
Crew Leader*
Custodian (5)**
*Reports to Buildings Maintenance Supervisor
**100% of one Custodian funded from U of H Fund
259
CUSTODIAL SERVICES — 3320
FISCAL YEAR 2013 OBJECTIVES
• Determine required service levels at all City facilities.
• Develop a preventive maintenance schedule and capital replacement plan for custodial equipment.
• Develop an inspection procedure for after rental cleaning.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Total number of work orders received N/A N/A N/A 24
Number of facilities maintained' 17 18 18 18
Number of sq.ft. maintained by City staff. 393,554 311,607 232,890 104,983
Number of sq.ft. of maintenance contracted N/A N/A 85,900 213,807
Cost per sq.ft. maintained' $1.15 $1.17 $1.49 $1.18 •
Number of rental facility clean-ups performed 96 79 112 140 ■
Tons of material recycled from City facilities2 26 24 N/A N/A
'YTD number of facilities and number of sq.ft. maintained reflect the maximum during the period reported. October
2012, City staff maintain 17 of the 18 facilities. The Recreation Center/Natatorium was contracted out during FY12. The •
FY13 budget includes contracting additional maintenance/facilities, resulting three buildings maintained by a reduced
City staff.
2Beginning in FY 2012, material recycled from City facilities is now picked up and reported by Waste Management in the •
Solid Waste Department.
•
•
•
•
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260
CUSTODIAL SERVICES - 3320
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 281,283 258,981 242,216 213,601
Materials& Supplies 63,482 45,900 63,890 74,965
Building Maintenance 474 100 10
Equipment Maintenance 5,541 6,727 7,040 6,816
Budget Projection Variance
TOTAL 365,489 335,608 368,267 387,446
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Custodial Crew Leader 1 1 1 1
Custodian** 7 7 5 5
TOTAL 8 8 6 6
*Same as adopted budget, unless where noted.
**One Custodian is funded in U of H fund.
FY 2012 two vacant Custodian positions eliminated to accommodate contracted services.
261
FACILITIES MAINTENANCE — 3321
Building Maintenance
Supervisor*
\ I I
Building Maintenance Building Maintenance Building Maintenance Building Maintenance
Technician Technician Technician Electrician Helper(2)
Aquatics
■
*Reports to Parks& Buildings Maintenance Superintendent
ID
11111
II
262
FACILITIES MAINTENANCE — 3321
FISCAL YEAR 2013 OBJECTIVES
• Continue preventive maintenance plan development.
• Achieve IFMA Certification as a Facility Manager Professional.
• Continue to develop Capital Replacement Plan.
• Continue to streamline work order process.
• Implement a building audit process.
• Develop Preventative maintenance schedule for facilities.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of facilities maintained' 17 22 29 29
Number of sq.ft. maintained N/A N/A 349,720 349,720
Number of work orders received 317 327 1,159 1,022
Number of work orders outsourced 107 73 85 85
Percent of work orders outsourced 32% 22% 7% 7%
Percent of routine work orders completed within the
requested completion date2 86% 89% 86% 95%
1The number of facilities maintained reflects the maximum during the period reported.
2Revised from 3 days to requested date of completion beginning FY 2012.
•
263
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FACILITIES MAINTENANCE -3321
I
EXPENDITURE AND STAFFING SUMMARY ■
a
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted ■
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 220,550 234,692 225,223 333,943
Materials&Supplies 3,874 11,550 16,550 13,780 '
Building Maintenance 297,062 333,418 317,568 448,000 •
Equipment Maintenance 13,620 12,270 14,553 14,627
Miscellaneous Services 178,688 182,441 195,402 202,486
Inventory 5 4,809 '
TOTAL 713,799 774,371 774,105 1,012,836 ■
I
FY 2012 FY 2012 FY 2013 '
FY 2011 Amended Year End Adopted ■
STAFFING Actual Budget* Projection Budget
Building Maintenance Supervisor 1 1 1 1
■
Building Maintenance Technician 1 1 •
Building/Aquatic Maintenance Technician 1 1 1 1
Building Maintenance Technician—HVAC 1 m
Building Maintenance Technician- Electrician** 1 1 1 1
Building Maintenance Helper** 2 2 2 2 •
TOTAL 5 6 6 6
I
*Same as adopted budget, unless where noted. ■
**During FY 2012,a Building Maintenance Technician- Electrician position replaced a Building Maintenance
Helper position, and the Building Maintenance Technician—HVAC position was replaced with a Building '
Maintenance Technician. •
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264
COMMUNITY CENTER— 3391
EXPENDITURE AND STAFFING SUMMARY
Department eliminated in FY 2012. FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 19,684
Materials&Supplies 1,063
Equipment Maintenance 108
Miscellaneous Services 5,198
TOTAL 26,053 0 0 0
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING** Actual Budget* Projection Budget
Part-Time Recreation Specialist*** 1
TOTAL 1 0 0 0
*Same as adopted budget, unless where noted.
**Does not include seasonal camp staff.
***FY 2012 the Part-time Recreation Specialist for the Adaptive Recreation Program was transferred to the
Recreation Center/Natatorium.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Average monthly attendance 2,022 670 N/A N/A
Number of recreation classes offered' 130 28 N/A N/A
Class cancellation rate 33% 8% N/A N/A
Net registered for recreation classes 1,098 265 N/A N/A
Net class registration per 1,000 population 12 3 N/A N/A
Revenue collected $82,063 $28,216 N/A N/A
Revenue collected-facility rentals
(Center&Gazebo) N/A $29,579 N/A N/A
Percent of cost recovery2 65% 67% N/A N/A
Percent of participants rating classes
as good to excellent 99% 98% N/A N/A
Percent of citizens rating recreation
facilities as satisfactory 100% 98% N/A N/A
Number of rental contracts administered N/A 88 N/A N/A
'Classes moved to the Recreation Center FY 2012.
2Percent of cost recovery is based on total actual expenditures in department compared to total actual revenues collected.
265
f
ATHLETICS DEPARTMENT - 3392
I
I
I
/ \ I
I
Athletic Coordinator*
JEl
Assistant Athletic Ballfield Attendant
Coordinator (4 Part-time)
*Reports to Recreation Superintendent
266
ATHLETICS DEPARTMENT— 3392
FISCAL YEAR 2013 OBJECTIVES
• Partner with outside sports organizations and individuals to provide instructional training and development for
youth sports programs.
• Host TAAF Regional and State Adult Softball and Kickball Tournament.
• Implement Athletic programs for adults 45 and over.
• Identify user groups for future usage of sports complexes.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of teams participating in softball league 215 182 156 180
Number of teams participating in adult basketball league 58 54 52 60
Number of teams in adult co-ed volleyball league 12 16 8 14
Number of teams participating in adult kickball N/A 33 24 34
Number of participants in Youth flag football' 294 188 80 140
Number of participants in Youth basketball league 695 376 272 325
Number of tennis classes2 76 50 14 75
Number of participants in tennis classes2 616 242 60 150
Number of softball tournaments 9 11 2 10
Number of softball tournament participants from outside zipcode 453 1,550 210 1,000
Total participants in athletics activities, excluding teams and
participants from outside zipcode areas 1,605 806 412 620
Number of days fields rented N/A 14 1 10
Number of rentals N/A 13 1 10
Revenues $119,387 $126,315 $104,060 $115,000
'Flag football was reduced from two seasons to one season in FY 2012 due to declining registration.
2In FY12,tennis classes began late in the season and were interrupted due to difficulties finding an instructor.
Classes are expected to resume in FY13.
267
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ATHLETICS DEPARTMENT — 3392I
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted i
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 153,265 165,761 167,676 174,264
Materials&Supplies 59,836 61,876 62,554 51,481le
Building Maintenance 1,993 3,134 3,090 3,134
Equipment Maintenance 374 517 300
Miscellaneous Services 48,981 113,425 77,447 100,276
IIII
TOTAL 264,449 344,713 311,067 329,155 -
ID
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget" Projection Budget
Athletic Coordinator 1 1 1 1
Assistant Athletic Coordinator 1 1 1 1
Part-Time Ball Field Attendant 3 4 4 4
TOTAL 5 6 6 6
*Same as adopted budget, unless where noted.
268
SPECIAL EVENTS - 3393
I
Special Events
Coordinator*
J
*Reports to Resource Development Manager
269
SPECIAL EVENTS — 3393
FISCAL YEAR 2013 OBJECTIVES •
• Attract tourists to Pearland for City sponsored events by advertising with organizations that have the ability to
promote our events to their members (United Way, Boy Scouts, etc.), advertising on vendor websites
(entertainers, veterinarians, event sponsors, running clubs, and pet related sites), research additional internet
advertising opportunities. •
• Create an inventory of Special Event Equipment.
• Work with Pup Squad to create a partnership for Paws in the Park that will improve the quality of the event for
the community and will reduce the City resources required to host the event. '
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of special events held (days) 24 21 22 21
Number of event participants 47,553 58,556 59,728 55,000
Number of visitors
(outside 77581/584 zipcodes) 15,625 6,919 7,196 7,000
Revenues collected $30,826 $49,556 $47,875 $40,337
Percent of cost recovery' 10% 17% 17% 15%
Value of in-kind services2 $29,245 $48,214 $39,213 N/A
Total Sponsorship dollars collected2 N/A $51,175 $72,149 N/A
'Percent of cost recovery is based on total actual expenditures in department compared to total actual revenues collected.
2Beginning FY 2013,these measures moved to Parks Administration, 3395, for Resource Development.
I
270
SPECIAL EVENTS - 3393
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 114,656 144,800 115,659 93,419
Materials&Supplies 148,113 147,652 155,240 146,260
Equipment Maintenance 888 1,375 1,117 1,125
Miscellaneous Services 22,021 23,089 18,836 24,241
Inventory 1,002
TOTAL 285,678 316,916 291,854 265,045
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Special Events Coordinator 1 1 1 1
Recreation Center Specialist** 1
TOTAL 2 1 1 1
*Same as adopted budget, unless where noted.
**During FY 2012 the Recreation Center Specialist position was transferred to the Parks Administration department.
271
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SENIOR PROGRAM — 3394
■
Senior Center Coordinator*
•
Senior Center Shuttle Recreation Attendant
Bus Driver (3 Part-time)
*Reports to Recreation Superintendent
272
SENIOR PROGRAM — 3394
FISCAL YEAR 2013 OBJECTIVES
• Research life-long learning opportunities and classes with Alvin Community College and University of
Houston Clearlake-Pearland Campus and create a list of needs for implementation.
• Explore alternative, holistic health lifestyle classes and implement those into the monthly special events
calendar.
• Research evidence based-A Matter of Balance program for possible implementation.
• Explore resources for nutrition and diet classes to help control diabetes and high blood pressure.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Average programs participants per month 2,315 2,283 2,560 2,300
Average monthly attendance 2,126 2,131 2,314 2,350
Average monthly attendance per 1,000 population 23 23 25 23
Number of transports' 331 331 320 350
Number of people transported 2,624 2,624 2,181 2,400
Revenues collected $6,315 $6,315 $6,356 $6,075
Percent of cost recovery2 3% 3% 3% 1%
Total Sponsorship dollars collected N/A N/A $1,825 $2,500
Value of in-kind services N/A N/A $6,525 $7,000
'Number of transports includes Senior trips,transportation to doctors, shopping, etc.
2Percent of cost recovery is based on total actual expenditures in department compared to total actual revenues collected.
273
SENIOR PROGRAM - 3394
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013111.
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 168,918 157,435 162,734 148,520
Materials& Supplies 23,627 18,250 26,954 16,515 le
Equipment Maintenance 5,166 6,998 12,155 5,841
■
Miscellaneous Services 32,480 40,145 34,535 37,985
TOTAL 230,191 222,828 236,378 208,861
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Senior Center Program Coordinator 1 1 1 1 .
Recreation Specialist** 1
Senior Center Bus Driver 1 1 1 1 i
Part-time Recreation Attendant** 1 3 3 3
TOTAL 4 5 5 5
i
*Same as adopted budget, unless where noted.
"""During FY 2012 the Recreation Specialist was transferred to the Westside Events Center and two part-time Recreation
Attendant positions were transferred in from the Westside Events Center.
274
(.YOUTH DEVELOPMENT— 3396
Youth Development
Coordinator*
1 1
Recreation Attendant Camp Coordinator
(4 Part-time) (Seasonal)
/ 1
Camp Counselors
(Seasonal)
\ J
'Reports to Recreation Superintendent
275
YOUTH DEVELOPMENT— 3396
FISCAL YEAR 2013 OBJECTIVES
• Increase the Youth Action Council's (YAC) service project tasks to contribute to the beautification of our parks
and reduce staff labor within parks. ■
• Develop a wide range of service projects for Camp Mahalo campers' involvement to allow campers the
opportunity to learn the different possibilities available to give back to the community.
• Facilitate community input meeting that will evaluate the recreational needs of the community. ■
• Obtain a 60% camp registration retention.
PERFORMANCE MEASURES
I
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Average monthly attendance 1,080 905 601 700;2,200
Number of camps offered 10 25 26 28
Percent of participants rating camps as satisfactory and above N/A 99% 99% 99%
Class(camp) cancellation rate 0% 0% 0% 0% u
Net registered for camp 1,156 1,489 1,295 1,480
Net camp registration per 1,000 population 13 15.8 13.3 14.1
Revenue collected $165,681 $163,751 $157,827 $155,000
Percent of cost recovery2 62% 53% 90% 70%
Percent of participants rating classes
as good to excellent 99% 98% N/A 99%
Percent of citizens rating recreation facilities as satisfactory 97% 98% N/A 99%
Number of classes offered3 2 57 5 4
Afterschool Program:3
Net registered for afterschool program 70 169 N/A N/A
Net afterschool program registration per 1,000 population 0.8 1.8 N/A N/A
'Beginning FY 2013 first number reported reflects average monthly attendance for all 12 months;the 2nd number reflects the
average monthly attendance of program operated from Bailey Campus from June through August.
2Percent of cost recovery is based on total actual expenditures in department compared to total actual revenues collected.
3Beginning FY 2012,the Afterschool Program was eliminated.
276
YOUTH DEVELOPMENT- 3396
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 191,597 162,088 137,614 180,127
Materials&Supplies 41,622 36,314 36,564 36,314
Building Maintenance 403 300 300
Equipment Maintenance 70 785 150 150
Miscellaneous Services 78,955 27,290 8,992 9,232
Inventory 100
TOTAL 312,747 226,777 183,320 226,123
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING** Actual Budget" Projection Budget
Youth Development Coordinator 1 1 1 1
Recreation Specialist*** 1 1
Part-time Recreation Attendant 4 4 4 4
TOTAL 6 6 5 5
"Same as adopted budget, unless where noted.
**Does not include seasonal and camp staffing.
***During FY 2012 the Full-Time Recreation Specialist was reduced to Part-Time and moved to Administration
as a Part-Time Volunteer Coordinator position.
277
AQUATICS — 3397
I
Aquatics Manager*
Seasonal Pool Staff
*Reports to Recreation Superintendent, also supervises pool staff at Natatorium i
as well as the Assistant Aquatics Manager
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278
AQUATICS — 3397
FISCAL YEAR 2013 OBJECTIVES
• Expand Learn to Swim Program utilizing contract services.
• Market pool option to the general public to help increase usage.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Independence Park(outdoor) Pool:
Days of pool operation' 78 85 64 89
Number of attendees(public swim)' 18,843 15,596 7,951 17,500
Number of attendees per 1,000 population 206 166 82 168
Percent change in pool attendance -40% 180% -126% 232%
Number of aquatic classes2 214 804 N/A N/A
Net registered in aquatic classes2 1,155 4 N/A N/A
Number of pool rentals 26 28 24 28
Revenues collected2 $9,326 $67,391 $23,663 $154,906
Percent of cost recovery-Aquatics2 3% 12% 13% 31
'In FY 2012, the outdoor pool was closed and not funded in the original budget, but was re-opened later in the year.
2Numbers reported for FY 2012 are for 2.5 months of operation. Swim lessons were contracted to a third party.This action
reduces anticipated revenue total.
FY 2013 Revenues include Learn-To-Swim fees not previously included in this department.
279
AQUATICS - 3397
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 383,333 65,435 123,980 173,438
Materials&Supplies 84,875 9,474 21,233 35,051 •
Building Maintenance 45,335 6,596 32,714 9,000
•
Equipment Maintenance 1,050
Miscellaneous Services 30,966 27,445 24,664 27,906
Inventory 8,579 7,000
TOTAL 554,138 108,950 209,591 245,395
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted •
STAFFING** Actual Budget* Projection Budget
Aquatics Manager 1 1 1 1 •
Part-time Head Lifeguard, Recreation Center 1 •
Part-time Lifeguards, Recreation Center 14
•
Part-time Water Safety Instructors, Recreation Center 2
TOTAL 18 1 1 1
*Same as adopted budget, unless where noted.
**Does not include seasonal staffing.
***FY 2012,the outdoor pool at Independence Park was originally closed and pool personnel were transferred to the
Natatorium. During the year, the pool was re-opened.
•
•
•
•
•
•
280
RECYCLING CENTER — 3351
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Recycling Center
Coordinator"
i I I
Recycling Center Recycling Center Recycling Center
Attendant Technician Technician
(3 Part-time) (Part-time)
*Reports to Director of Parks& Recreation
281
RECYCLING CENTER— 3351
•FISCAL YEAR 2013 OBJECTIVES
■
• Work with Better World Books for their book exchange program.
• Work with KPB to educate the public about recycling opportunities.
• Continue to work with At Your Door.
• Continue working with the Waste Management recycling division. '
I
PERFORMANCE MEASURES
I
FY 2010 FY 2011 FY 2012 FY 2013 ■
Actual Actual Projection Target
Number of customer drop offs 23,766 23,376 23,664 25,000 '
Tons of material recycled 596 617 682 600 ■
Tons per customer 0.025 0.026 0.029 0.024
•
Lbs. per customer 56 59 65 54
Gross Revenues $46,928 $55,218 $77,289 $44,000
Customers per 1,000 population 260 248 244 240III
Tons recycled per 1,000 population 6.53 6.56 7.02 5.76
Number of fluorescent bulbs recycled 1,345 3,656 5,572 5,000 ■
Recycling revenue per 1,000 population $514.27 $586.80 $795.97 $422.67
282
RECYCLING CENTER- 3351
EXPENDITURE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES Actual Budget Projection Budget
Salaries&Wages 132,257 135,753 155,567 144,058
Materials&Supplies 21,280 13,794 14,422 15,597
Equipment Maintenance 3,606 4,836 6,505 5,515
Miscellaneous Services* 114,254 45,909 53,915 56,168
Sundry Charges 800 570 800
TOTAL 271,397 201,092 230,979 222,138
*New Solid Waste contract included At Your Door HHW pick-up reducing disposal costs.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Recycling Center Coordinator 1 1 1 1
Recycle Center Technician 1 1 1 1
Part-Time Recycle Center Technician 1 1 1 1
Part-Time Recycling Center Attendant 2 3 3 3
TOTAL 5 6 6 6
*Same as adopted budget, unless where noted.
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284
WATER & SEWER FUND - 30
SUMMARY OF REVENUES, EXPENSES AND ENDING BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Water & Sewer Fund is an enterprise fund that accounts for water and sewer system operations. The
fund is operated in a manner similar to private business enterprises, where costs of providing the services to
the public are financed primarily through user charges. The City provides water and sewer service to
approximately 36,500 residential and commercial customers. Water & Sewer revenues provide 86% of the
total revenue generated in the Water & Sewer Fund. As such, the City of Pearland continually monitors and
evaluates the need to adjust water and sewer rates in order to ensure that the fund is self-supporting, that
infrastructure rehabilitation is adequate, and that all bond covenants are in compliance. The fiscal year 2013
budget does not require a water or sewer rate increase to meet the needs of the system.
FY 2012 FY 2012 FY 2013
FY 2011 AMENDED YEAR END ADOPTED
ACTUAL BUDGET PROJECTION BUDGET
REVENUES
SALE OF WATER $16,529,741 $14,448,224 $14,746,916 $15,608,292
SEWER REVENUES 10,404,075 10,496,337 10,798,486 11,383,009
OTHER SERVICE CHARGES 1,343,263 1,350,294 1,395,794 1,488,334
INTEREST INCOME 58,870 23,577 42,000 40,000
OTHER MISCELLANEOUS INCOME 215,223 212,574 322,167 208,321
GRANT 348,000 348,000
TRANSFERS IN 2,473,892 2,606,773 2,606,773 2,499,500
BOND/LEASE PROCEEDS 152,800
TOTAL 31,177,864 29,485,779 30,260,136 31,227,456
EXPENSES
PUBLIC WORKS
LIFT STATIONS 897,489 1,077,115 1,127,577 970,298
WASTEWATER TREATMENT 3,506,662 3,468,700 3,318,340 3,705,030
WATER PRODUCTION 5,957,150 6,482,722 6,988,484 6,995,463
DISTRIBUTION &COLLECTION 1,836,657 1,728,066 1,997,252 2,216,757
CONSTRUCTION 1,333,772 922,901 921,213 1,184,839
GIS 141,263 255,393 234,129 269,683
W&S BILLING&COLLECTIONS 1,927,245 2,097,363 2,466,936 2,220,076
OTHER REQUIREMENTS 14,428,496 16,946,698 16,538,819 13,494,150
TOTAL 30,028,734 32,978,958 33,592,750 31,056,296
REVENUES OVER/(UNDER) EXPENSES 1,149,130 (3,493,179) (3,332,614) 171,160
Beginning Cash Equivalents 12,598,528 13,747,658 13,747,658 10,415,044
Reserve for Debt Service 536,050 363,298 892,251 1,332,548
Ending Cash Equivalents $13,211,608 $9,891,181 $9,522,793 $9,253,656
Bond Coverage- 1.4 1.40 1.57
Cash Reserve Ratio-25% 28% 30%
285
WATER & SEWER FUND
REVENUE & EXPENSE SUMMARY
FY 2013 ADOPTED BUDGET
Fiscal Year 2011-2012
Projected revenues of$30,260,136 are $774,357, or 2.6%, more than planned and $917,728, or 2.9%, less than
the fiscal year 2011 actual of $31,177,864. The fiscal year 2011 higher revenue was the result of dry and hot
weather that was outside of normal weather conditions. The original fiscal year 2012 budget for water and sewer
charges were 5.5% lower than 2011. The 2012 projection is the result of higher consumption for water and sewer
services, as well as the continued, but moderate, residential and commercial growth in the community.
Fiscal year 2012 expenses are anticipated to be $33,592,750. Expenses are anticipated to be over the amended
budget by $613,792 and $3,564,016 over fiscal year 2011. Expenses over budget for fiscal year 2012 are mainly
due to the purchase of replacement water meters, as a result of the annexation of MUD #4 on December 31,
2012, and the purchase of water due to higher water usage while one water well was down for maintenance.
However, the projected increase in revenue more than offsets the overage by $160,565. The increase over fiscal
year 2011 is mainly due to an additional $2 million in transfers for capital projects pay-as-you-go, increase in cost
for the purchase of water ($691 thousand), the purchase of replacement water meters ($266 thousand), as well
as maintenance and repair costs to lift stations. Ending balance at 9/30/12 is estimated to be $9,522,793, with a
28% cash reserve ratio and a bond coverage of 1.40.
Fiscal Year 2012-2013
Fiscal year 2013 revenues total $31,227,456, a $967,320 increase from fiscal year 2012 projections and a
$1,741,677 increase from the 2012 amended budget. Water& Sewer charges increased by $1.4 million, or 5.6%,
over 2012 projections. This is mainly attributable to the annexation of Brazoria County MUD #4 on December 31,
2012, with the addition of 1,403 connections. The annexation accounts for approximately $750,000 of the
increase, with the remaining from residential and commercial growth of 1,042 connections. Excluding non-
recurring
grant proceeds in 2012, revenues are actually $1,315,320 higher than fiscal year 2012 projections.
Fiscal year 2013 expenses total $31,056,296 and include water/sewer annual debt service payments of $10.1
million. Expenses are $2,536,454, or 7.5%, lower than the fiscal year 2012 projections and are $1,922,662, or
5.8%, lower than the amended budget. The major decrease from the fiscal year 2012 projection is seen in
transfers to capital funds for pay-as-you-go water and sewer related projects, lower by $3.6 million, offset by
increase in debt service of$412,125 for new 2012 bond issuance.
Enhancements to the budget total $1.4 million, $373 thousand recurring and $982 thousand non-recurring, and
include funding for one Water & Sewer Maintenance Worker ($39,246), one GPS Field Technician, including
vehicle ($64,323), six replacement vehicles ($195,860), a replacement dump truck ($48,485), articulating loader
($114,553), sand filter repair and replacement at Far Northwest WWTP ($150,000), sandblast and paint 10 water
plants ($67,200), refurbish bolted steel ground storage tank ($74,750), 3% average merit pay ($113,236), and 25
auto flushers ($68,350). Also included is$220,647 in expenses related to annexation of MUD#4.
Available ending balance at 9/30/2013 is expected to be $9,253,656. Revenues exceed expenses by $171,160.
Bond coverage is 1.57 and cash reserves are 30%.
•
Ell
•
286
WATER & SEWER FUND
REVENUE
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 AMENDED YEAR END ADOPTED
ACCOUNT NUMBER REVENUE CATEGORY ACTUAL BUDGET PROJECTION BUDGET
030-0000-353.04-02 Water Sales 16,529,741 14,448,224 14,746,916 15,608,292
030-0000-353.04-03 Sewer Charges 10,404,075 10,496,337 10,798,486 11,383,009
030-0000-353.04-04 Sanitation Billing Fee 325,733 330,194 332,379 365,606
030-0000-353.04-07 Connection Fee 128,087 120,000 135,000 135,000
030-0000-353.04-09 Water Tap Fee 309,012 370,100 390,000 435,775
030-0000-353.04-10 Sewer Tap Fee 11,679 15,000 10,000 10,854
030-0000-353.04-11 Late Payment Fee 432,072 360,000 437,000 445,000
030-0000-353.04-12 Meter Set Fee 1,950 1,500 1,325 1,800
030-0000-353.04-13 Curb Stop Replacement Fee 162 1,000 162 324
030-0000-353-04-14 Reconnect Fee 112,801 130,000 57,353 60,000
030-0000-353-04-15 Grease Trap Fee 20,892 21,500 30,575 31,875
030-0000-353-04-99 Miscellaneous 875 1,000 2,000 2,100
*CHARGES FOR SERVICE 28,277,079 26,294,855 26,941,196 28,479,635
030-0000-356.00-00 Interest Income 42,503 23,577 42,000 40,000
030-0000-356.04-00 Certificate of Deposit 1,323
030-0000-356.06-00 Unrealized Capital Gain 15,044
*INTEREST 58,870 23,577 42,000 40,000
030-0000-357-01-00 Federal 348,000 348,000
*GRANT 348,000 348,000
030-0000-358.12-00 NSF Fees 7,475 6,000 9,100 9,400
030-0000-358.15-00 Sale of Property 7,719 328 15,070
030-0000-358.16-00 Cash Over/Short
030-0000-358.45-00 Insurance Reimbursements
030-0000-358.98-00 Reimbursements 139,251 139,127 139,407 34,852
030-0000-358.99-00 Miscellaneous 60,778 67,447 173,332 148,999
*MISCELLANEOUS 215,223 212,574 322,167 208,321
030-0000-359.11-00 From Fund 42 1,464,847 1,506,740 1,506,740 1,544,226
030-0000-359.12-00 From Fund 44 837,626 877,222 877,222 736,313
030-0000-359.21-00 From Fund 64 1,679
030-0000-359.99-00 From Fund 10 169,740 222,811 222,811 218,961
*INTERFUND TRANSFERS 2,473,892 2,606,773 2,606,773 2,499,500
030-0000-360.03-00 Capital Lease Proceeds 152,800
*OTHER FINANCING SOURCES 152,800
TOTAL $31,177,864 $29,485,779 $30,260,136 $31,227,456
287
a
WATER & SEWER FUND r
EXPENSE AND STAFFING SUMMARY
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES BY DEPT/DIVISION Actual Budget Projection Budget
Lift Stations 897,489 1,077,115 1,127,577 970,298
Wastewater Treatment 3,506,662 3,468,700 3,318,340 3,705,030 1
Water Production 5,957,150 6,482,722 6,988,484 6,995,463
Distribution &Collection 1,836,657 1,728,066 1,997,252 2,216,757
Construction 1,333,772 922,901 921,213 1,184,839
GIS 141,263 255,393 234,129 269,683
W&S Billing&Collections 1,927,245 2,097,363 2,466,936 2,220,076
Other Requirements 14,428,496 16,946,698 16,538,819 13,494,150
WATER&SEWER DEPT TOTAL 30,028,734 32,978,958 33,592,750 31,056,296 a
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES BY CATEGORY Actual Budget Projection Budget 1
Salaries&Wages 4,601,377 4,736,182 4,914,374 5,269,382
Materials&Supplies 5,113,055 5,528,193 6,596,802 5,843,484
Building Maintenance 49,198 61,350 33,850 140,478
Equipment Maintenance 1,125,432 1,349,076 1,514,569 1,390,456 1
Miscellaneous Services 4,104,041 4,362,870 3,806,322 4,335,098
Inventory 22,011 25,400 27,819 82,198
Transfers/Other Charges 14,259,720 16,614,082 16,287,501 13,399,791 I
Capital Outlay 753,900 301,805 411,513 595,409
WATER&SEWER DEPT TOTAL 30,028,734 32,978,958 33,592,750 31,056,296
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING BY DEPT/DIVISION Actual Budget" Projection Budget
Lift Stations 6 6 9 9
Wastewater Treatment 14.75 14.75 14.75 14.75
Water Production 10 12 12 12
Distribution&Collection 23.5 23.5 26.5 27.5
Construction 12.25 13 13 13
GIS 2.25 3 3 4
W&S Billing&Collections 20 21 21 21
Other Requirements
WATER&SEWER DEPT TOTAL 88.75 93.25 99.25 101.25
1:
*Same as adopted budget, unless where noted.
Increase in staffing for 2012 projection includes three personnel for operating Brazoria County MUD#4, and three reallocated
from Parks Maintenance.
288
PUBLIC WORKS
VISION STATEMENT
The Public Works Departments will work in partnership with all City departments to identify and meet the current
and future needs of our community through applied knowledge, by offering professional expertise, supporting City
Council goals, providing quality workmanship, developing future leaders, with a dedication to customer service.
MISSION STATEMENT
The mission of the Public Works Department is to provide quick, professional, quality, cost-effective service to all
customers within our community: Residents, Businesses, and City Staff.
/ \
Director of Public
Works"
\ / \
Administrative
Secretary GIS Specialist
i
Assistant Director of
Public Works
(
Office Coordinator _
� J
/ \
Customer Service
Clerk (3)
J
Water&Sewer Water Production Wastewater Streets& Drainage
Fleet Manager Maintenance Superintendent Treatment Superintendent
Superintendent Superintendent
"Reports to Assistant City Manager
289
I
PUBLIC WORKS
OVERVIEW
The Public Works divisions maintain the City streets, drainage and water and sewer systems. There are a total of
nine divisions managed by Public Works Administration, six of which are funded from the Water & Sewer Fund .
and three from the General Fund. The six divisions that are in the Water & Sewer Fund include Lift Stations,
Wastewater Treatment, Water Production, W&S Distribution and Collection, W&S Construction and Public Works
GIS. The divisions funded in the Water& Sewer Fund manage the following:
Water
15 ground storage water tanks 6 elevated water towers and 11 wells
469 miles of water main 36,500 water connections
11.8 million gallons avg. produced daily 1.3 billion gallons purchased annually
21.8 million gallons maximum daily 2.9 billion gallons produced annually
Wastewater Treatment/Sewer •
5 treatment plants 75 lift stations
8.9 million avg. gallons treated daily 47.1 million gallons capacity
400 miles sewer mains
In addition to managing the above, the Lift Station division oversees the odor control operation and provides
troubleshooting and programming to the SCADA system for this division. The Wastewater Treatment division
provides sludge disposal services, laboratory testing, compliance documentation and reporting to maintain
compliance with TCEQ regulations, and general plant maintenance and repairs. Water Production provides
laboratory testing of water, collects water samples and submits reports to maintain compliance with TCEQ
regulations, responds to residents' calls for services, and maintains water plant operations and maintenance.
W&S Distribution and Collection conducts water and sewer repairs, sewer line inspections and preventive
maintenance, as well as meter and ROW inspections, locates lines and responds to emergencies and residents'
calls. The W&S Construction division repairs concrete after water and sewer repairs, repairs concrete for trip
hazards and ADA compliance, installs water and sewer lines, manages sidewalk installation and provides
assistance on City projects as needed. The GIS division creates and maintains GIS layers, creates maps on
demand, acquires GPS points, integrates data points into the GIS system, and provides assistance to those
wanting to build within the City.
Key Budget Items for FY 2013 Include:
• Lift Stations funded for a control panel replacement
• Two replacement vehicles and two mower replacements for Lift Station personnel
• Sand filter repair and rehabilitation at Far Northwest Wastewater Treatment Plant
• Permit renewals at four wastewater treatment plants
• Surge basin bypass valves and replacement of valve actuators at JHEC (John Hargrove Environmental
Center), formerly named SWEC wastewater plant
• Twenty-five auto flushers for Water Production Division
• Sandblast and paint ten water plants and refurbish steel bolted ground storage tank at Green Tee
• One replacement vehicle for Water Production personnel
• Chemical injection pumps and tanks
• Security gates at water facilities
• Two replacement vehicles in the Distribution & Collection Division
• A sewer jetting unit to allow for the running of two cleaning operations during maintenance funded in the
Distribution & Collection Department
• Replacement of valve/vacuum machine
• Replacement of one small dump truck, one vehicle replacement, and a concrete mixer in the W&S
Construction Department Division
• An articulating loader for the Construction Division
• One new GPS Field Technician with vehicle in the GIS Department
• Three Park Maintenance positions transferred from the Parks Department Medians/ROWs to Lift Stations
during FY 2012
• Three positions added to Distribution and Collection during 2012 for MUD 4, and one new position added to
complete a two-worker crew for inspection and cleaning of sewer lines
290
LIFT STATIONS - 4041
MISSION STATEMENT
The mission of the Public Works Lift Stations Division is to operate and maintain sanitary and storm water lift
stations in order to ensure healthy and sanitary conditions for citizens and the environment through their
continued safe operation.
/ \
Wastewater Superintendent*
Lift Station Supervisor
Lift Station Operator II Mowing Crew Leader
1 J
Lift Station Operator I Mowing Maintenance
(4) Worker I
J \ (2)
*Reports to Assistant Director of Public Works
Wastewater Superintendent funded in Wastewater Treatment
291
111.
LIFT STATIONS - 4041
GOALS
• Provide a safe work environment for employees and eliminate any safety hazards to the public.
• Provide dependable sanitary sewer service to the City through efficient operation of the lift stations.
• Protect the health of people and the environment through proper conveyance of wastewater, while
maintaining compliance with state and federal agencies.
• Maintain the lift stations in order to minimize unplanned shutdowns and reduce the overall cost of
maintenance.
• Aid in efficient operation of the City's drainage system by maintaining storm water pumping stations.
• Develop personnel for leadership roles.
• Provide quality customer service in a timely manner.
• Seek out and identify methods and technologies for improving energy efficiency.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Operated, maintained, and repaired all sanitary and storm lift stations.
• Participated in design of the Cowart's Creek storm water pumping station.
• Participated in design of the Twin Creek regional lift station project.
• Participated in design of storm water and sanitary pump stations associated with the Max Road/Hickory
Slough project.
• Abandoned two sanitary lift stations in West Oaks Village.
• Took over maintenance, operations, and repairs of two sanitary lift stations in MUD 4.
• Acquired mowing crew from Parks Department in May 2012 to maintain grounds at all lift stations, wastewater
treatment plants and water production facilities.
• Painted and landscaped the storm water pumping station at West Mary's Creek.
• Assisted Utility Billing with water meter changeout in MUD 4.
FISCAL YEAR 2013 OBJECTIVES
• Continue to upgrade, repair, and maintain all sanitary and storm lift stations.
• Assist as needed during construction and commissioning of the new Twin Creek lift station.
• Assist as needed during construction and commissioning of the new Cowart's Creek storm water pumping
station.
• Assist as needed during construction and commissioning of the new Max Road storm water detention pond.
• Work with Projects Department during design of a regional sanitary lift station to replace the Walnut lift
station.
• Replace electrical control panel enclosures at four sanitary lift station sites.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of sanitary lift stations' 78 80 78 75
Number of storm water pump stations' 4 4 4 5
Number of sanitary L/S overflows 13 5 10 5
Number of major repairs 15 22 60 36
Cost per gallon processed (monthly average) $0.0003 $0.0004 $0.0003 $0.0003
Number of lift station skimmings 154 76 95 120
'These numbers rarely change and are only valuable to show amount of infrastructure being maintained.
292
LIFT STATIONS -4041
EXPENSE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES Actual Budget Projection Budget
Salaries&Wages 350,245 331,473 375,717 480,170
Materials&Supplies 20,809 26,200 23,870 31,800
Building Maintenance 18,099 19,000 1,500 19,000
Equipment Maintenance 173,698 450,162 495,379 150,667
Miscellaneous Services 179,728 191,965 172,796 176,671
Capital Outlay 154,910 58,315 58,315 111,990
TOTAL 897,489 1,077,115 1,127,577 970,298
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Lift Station Supervisor 1 1 1 1
Lift Station Operator II 1 1 1 1
Lift Station Operator I 4 4 4 4
Mowing Crew Leader 1 1
Mowing Worker I 2 2
TOTAL 6 6 9 9
*Same as adopted budget, unless where noted.
293
WASTEWATER TREATMENT -4042
MISSION STATEMENT
The mission of the Public Works Wastewater Treatment Division is to efficiently and effectively treat City of `
Pearland wastewater to protect the environment as well as public health, safety, and welfare; while ensuring the
effluent to the receiving stream meets or exceeds all environmental standards and regulations.
I
I
/ \
Wastewater
Superintendent*
I
\ ./
1 I
/ \ /
I
Wastewater Utility Inspector
Supervisor I
\ / \ /
I
1 I I I
/ Wastewater / Wastewater \ / \ /
Operator II Operator II Wastewater Wastewater
Barry Rose Plant Longwood Plant Operator II Operator II
JHEC FNWEC [
\ / \ / \ / /
I
I
Wastewater Wastewater Wastewater Wastewater Wastewater
Operator I Operator I Operator I Operator I Operator I
(3) Southdown le
\ / \ / \ / \ / \ / 1
I
*Reports to Assistant Director of Public Works •
Note: A Customer Service Clerk budgeted at 75% in this department
reports to the Office Coordinator in Public Works Administration
294
WASTEWATER TREATMENT -4042
GOALS
• Discharge effluent that is of higher quality than the receiving stream.
• Provide a safe work environment for employees and to eliminate any safety hazards to the public.
• Inspect all grease traps in the City in order to minimize disruptions to the wastewater collection system.
• Minimize the cost of wastewater treatment while maintaining high quality effluent.
• Develop personnel for leadership roles.
• Provide quality customer service in a timely manner.
• Protect the health of people and the environment through proper treatment of wastewater, while maintaining
compliance with state and federal agencies.
• Seek out and identify methods and technologies for improving energy efficiency for current and future
operations.
• Maintain all wastewater treatment facilities in order to reduce unplanned outages and minimize the cost of
maintenance.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Maintained and operated five wastewater treatment plants with minimal noncompliances.
• Completed rebuild of the Far Northwest Treatment Plant centrifuge.
• Installed a 2,000 gallon external fuel tank at the Far Northwest WWTP to provide fuel reserve in emergency
situations.
• Assisted in planning and design of Barry Rose and Longwood Treatment Plant upgrade projects.
• Worked with Projects Department and contract engineers to plan and design the Far Northwest WWTP
upgrade project.
FISCAL YEAR 2013 OBJECTIVES
• Install surge basin bypass valves and valve actuators at John Hargrove Environmental Center.
• Continue to efficiently maintain and operate the wastewater treatment plants to reduce permit violations and
maintain a high quality effluent.
• Continue to train employees on proper operation of the treatment process, and encourage employees to
obtain or upgrade their licenses.
• Complete planning and design of the Far Northwest upgrade project and start construction.
• Continue to work with contractors to complete the Barry Rose and Longwood upgrade projects with minimal
disruption to the wastewater system.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Wastewater treatment plants' 5 5 5 5
Wastewater gallons treated in billion gallons 2.361 2.094 2.364 2.300
Cost per gallon to treat wastewater2 $0.0014 $0.0014 $0.0013 $0.0013
Grease trap inspections 405 684 701 725
Percent of WWT plant samples in compliance
with regulatory reporting requirements 99% 100% 99% 99%
Number of permit violations: 13 6 17 6
Major violations 0 0 0 0
Minor violations 13 6 17 6
Number of training hours to maintain employee certification 220 240 140 360
'This number is not expected to change in the foreseeable future.
2Cost to treat wastewater is based on actual department expenditures for number of gallons treated.
295
I
I
WASTEWATER TREATMENT -4042
EXPENSE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013 a
FY 2011 Amended Year End Adopted ■
EXPENSES Actual Budget Projection Budget `r
Salaries&Wages 818,952 810,274 820,658 859,762
Materials&Supplies 322,072 365,711 365,345 365,425 I
Building Maintenance 1,054 2,000 2,000 2,000
Equipment Maintenance 353,281 312,046 364,245 439,644
Miscellaneous Services 1,961,905 1,940,214 1,729,719 1,992,199
Capital Outlay 49,398 38,455 36,373 46,000
TOTAL 3,506,662 3,468,700 3,318,340 3,705,030
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget 1
Wastewater Treatment Superintendent 1 1 1 1 1
Utility Inspector 1 1 1 1
■
Wastewater Supervisor 1 1 1 1
Wastewater Treatment Operator II 4 4 4 4
Wastewater Treatment Operator I 7 7 7 7
Customer Service Clerk 0.75 0.75 0.75 0.75le
TOTAL 14.75 14.75 14.75 14.75
I
*Same as adopted budget, unless where noted.
•
III
296
WATER PRODUCTION - 4043
MISSION STATEMENT
The mission of the Public Works Water Production Division is to safely provide clean, superior, high quality
potable water for the citizens of Pearland, while offering professional and timely customer service.
Water Production
Superintendent*
\
/ 1
Water Production
Supervisor
Water Production Operator Water Production Operator Water Production Operator
II - II - II -
Quality Production/Operation Sampling
Water Production Operator Water Production Operator Water Production Operator
I I I
(3) (3)
*Reports to Assistant Director of Public Works
297
WATER PRODUCTION -4043
GOALS
• Maintain a "Superior"water quality rating. •
• Meet federal regulations regarding security.
• Promote a safe work environment for employees and eliminate any safety hazards to the public. '
• Maintain knowledge of all state and federal rules and regulations pertaining to potable water. •
• Monitor the water distribution system to minimize water quality concerns while maintaining a high standard of
service.
• Maintain water wells and pumping stations in order to reduce unplanned shutdowns and minimize
maintenance costs.
• Develop personnel for leadership roles. '
• Provide quality customer service in a timely manner. •
• Seek out and identify methods and technologies for improving energy efficiency.
,FISCAL YEAR 2012 ACCOMPLISHMENTS
• Maintained Superior water quality rating. '
• Refurbished three water wells in order to correct concerns noted by TCEQ.
• Continued to implement unidirectional flushing in the City.
• Increased routine dead end flushing to improve water quality.
• Increased tasks performed by operators in order to reduce maintenance costs. •
• Assumed operation and maintenance responsibility for Brazoria MUD 4 well and water system in June 2012.
•FISCAL YEAR 2013 OBJECTIVES
• Maintain Superior water quality rating. '
• Sandblast and paint ten (10)water plants. •
• Refurbish steel bolted ground storage tank at Green Tee.
• Install security gates at water facilities. '
• Ensure water stays in compliance with all state and federal regulations. •
• Identify methods and technologies to improve energy efficiency.
• Analyze water produced at each well site in order to identify ideal chemical dosage, save chemical costs, and '
reduce customer concerns. ■
• Continue to improve the appearance of all water facilities.
•
• Increase preventive maintenance performed by operators to minimize maintenance cost.
• Continue to implement unidirectional flushing throughout the City.
• Continue to install auto flushers to improve water quality in targeted areas.
• Continue to increase routine dead end flushing.
•PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Water Wells' 11 11 11 9
Water Pumping Stations' 2 2 3 3
Water produced from wells(gallons in billions) 3.065 3.869 2.916 2.800
Water purchased from City of Houston
(gallons in billions) 0.618 0.896 1.277 1.440
Surface Water purchased from Clear Brook City Mud
(gallons in millions) .016 .072 .044 .036
Total water purchased (gallons in billions) 0.634 0.968 1.321 1.476
Combined gallons of water produced-well and surface
(gallons in billions) 3.699 4.837 4.237 4.276
Quality control samples collected 1,716 1,868 1,861 1,850
Cost per gallon to produce water2 $0.0005 $0.0004 $0.0005 $0.0005
298
WATER PRODUCTION -4043
PERFORMANCE MEASURES (continued)
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Cost per gallon to purchase water2 $0.0040 $0.0043 $0.0034 $0.0030
Water system rating by T.C.E.Q.3 Superior Superior Superior Superior
Percent of TCEQ reports submitted on time 100% 100% 100% 100%
Number of preventive maintenance jobs conducted 83 101 120 110
Number of customers (average) 32,970 35,370 33,764 36,500
Total number of water quality complaints 543 437 277 240
Number of annual water quality complaints per 1,000 customers 16.5 12.4 8.2 6.6
Percent of water quality complaints substantiated 78% 88% 73% 65%
Percent of water samples in compliance 100% 100% 100% 100%
Number of training hours to maintain employee certification 160 292 200 360
'These numbers are not expected to change in the foreseeable future.
2Cost per gallon to produce water is based on actual department expenditures less the purchase of water compared to
gallons produced.
3This value is not expected to change.
299
I
WATER PRODUCTION -4043
I
EXPENSE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES Actual Budget Projection* Budget
Salaries&Wages 577,794 655,593 681,804 718,014
Materials& Supplies 3,504,697 3,881,315 4,608,162 4,037,140
Building Maintenance 28,045 35,000 25,000 114,128
Equipment Maintenance 307,542 319,862 341,473 483,309 '
Miscellaneous Services 1,507,812 1,552,756 1,294,118 1,524,386 •
Inventory 2,709 66,320
Capital Outlay 28,551 38,196 37,927 52,166
TOTAL 5,957,150 6,482,722 6,988,484 6,995,463 '
I
*Projected 2012 over amended budget due to repairs to Kirby water plant, resulting in additional take of surface water.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Water Production Superintendent 1 1 1 1
Water Production Supervisor 1 1 1 1
Water Production Operator II 2 3 3 3 '
Water Production Operator I 6 7 7 7
TOTAL 10 12 12 12
*Same as adopted budget, unless where noted.
300
DISTRIBUTION & COLLECTION - 4044
MISSION STATEMENT
The mission of the Public Works Water & Sewer Maintenance Division is to provide quick and professional
service, while efficiently and cost-effectively maintaining, repairing, and improving water and sewer infrastructure
that meets the needs of our citizens and businesses.
/
Water& Sewer
Line
Superintendent* J
I I
I
I \ / 1
Water& Sewer Water& Sewer
Line Supervisor Line Supervisor
Water& Sewer Water& Sewer Water& Sewer Water& Sewer
Crew Leader Crew Leader Crew Leader(4) Crew Leader
/ ` J J \ (Investigation) J
\ l \ / \
W&S Line Mtce. W&S Line W&S Line W&S Line
Worker(Meter — Maintenance — Maintenance Maintenance
Inspection) / Worker(2) J ` Worker(8) J Worker(2) J
/ -\ 7 \
ROW Inspector _ Light Equipment
Operator
J J
I --
CCTV Operator _ .
J
*Reports to Assistant Director of Public Works
Note: Two positions budgeted at 75% in this department, report to positions in other Departments. A Customer Service Clerk
reports to the Office Coordinator in Public Works Administration and the Administrative Secretary reports to the Director of
Public Works.
301
I
DISTRIBUTION & COLLECTION -4044
GOALS
• Provide distinguished customer service by quickly and courteously responding to citizen complaints or
requests.
• Provide efficient operation of the sanitary infrastructure by minimizing surcharges, overflows, and inflow and
infiltration in the sanitary sewer system.
• Maintain the water distribution system in order to minimize the cost of water loss while maintaining a high
standard of service.
• Identify water and sanitary lines that have outlived their expected life or are likely to fail, and replace or repair
those lines as resources allow.
• Identify and utilize tools and technology that improves employee safety, efficiency or productivity.
• Develop personnel for leadership roles.
• Develop a mind set for safety awareness.
I
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Inspected Corrigan subdivision sanitary sewer lines, utilizing closed circuit television (CCTV) method, for
incorporation into the sewer rehabilitation plan.
• Initiated rehabilitation of 88 manholes on FM518 and Fite Rd.
• Decommissioned West Oaks sewer lift station.
• Installed 43 water sampling stations for Water Production department.
• Assumed maintenance of Brazoria MUD 4 in June 2012.
• Assisted Utility Billing department with water meter changeout in MUD 4.
FISCAL YEAR 2013 OBJECTIVES I
• Complete CCTV inspection of all subdivisions in the sewer rehabilitation plan. 1
• Repair or replace all water blow offs in Pine Hollow and Sunset Meadows subdivisions.
PERFORMANCE MEASURES I
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of call-outs 512 984 817 800
Water mains(miles)* 433 443 448 469
Sanitary sewer lines(miles)* 379 380 382 400
Number of fire hydrants* 4,410 4,688 4,798 5,000
Fire Hydrant Maintenance& Inspections 402 395 887 900
Manhole Maintenance& Inspection
(number of manholes) 447 285 329 350
Water/sewer lines located 9,494 9,033 9,444 9,200
Miles of line inspected 29 29 24 30
1:
Backed up emergency sewer repairs 325 310 275 275
Percent completed within 1 day 100% 100% 100% 100%
Number of water main breaks repaired 82 410 283 250
Percent of emergency water main repairs
completed within 1 day 100% 100% 100% 100%
Number of service line leaks repaired 1,034 898 386 600
Number of leaks at the meter repaired 787 701 986 700
*These numbers are valuable only to show amount of infrastructure being maintained.
302
DISTRIBUTION & COLLECTION -4044
EXPENSE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES Actual Budget Projection* Budget
Salaries&Wages 1,162,000 1,180,127 1,290,630 1,434,648
Materials&Supplies 310,374 358,910 353,910 397,675
Building Maintenance 4,000 4,000 4,000
Equipment Maintenance 191,430 106,578 155,550 167,225
Miscellaneous Services 53,687 53,813 54,880 64,943
Capital Outlay 119,166 24,638 138,282 148,266
TOTAL 1,836,657 1,728,066 1,997,252 2,216,757
*Projected 2012 over amended budget due to mid-year assumption of Brazoria County MUD 4 operations as approved by City
Council.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Proposed
STAFFING Actual Budget* Projection Budget
Water and Sewer Line Superintendent 1 1 1 1
Water and Sewer Line Supervisor 2 2 2 2
Water and Sewer Crew Leader 6 6 7 7
Public Works ROW Inspector 1 1 1 1
Water and Sewer Line Maintenance Worker 10 10 12 13
Closed Circuit Television (CCTV)Technician 1 1 1 1
Light Equipment Operator 1 1 1 1
Administrative Secretary 0.75 0.75 0.75 0.75
Customer Service Clerk 0.75 0.75 0.75 0.75
TOTAL 23.5 23.5 26.5 27.5
*Same as adopted budget, unless where noted.
303
WATER & SEWER CONSTRUCTION -4047
MISSION STATEMENT
I
The mission of the Public Works Water & Sewer Construction Division is to complete water, sewer, drainage, and
concrete projects to City of Pearland standards.
I
Water& Sewer Line
Superintendent*
Water& Sewer Water& Sewer
Construction Construction
Supervisor Supervisor
(Pipe Laying) (Concrete)
W&S Construction W&S Construction W&S Construction W&S Construction
Light Equipment Maintenance Worker Crew Leader Maintenance Worker
Operator (3) (3)
*Reports to Assistant Director of Public Works,Water&Sewer Line Superintendent budgeted in Distribution &Collection
Department.
Note: Four positions budgeted at 75% in this department are located in the Public Works Administration Office.
304
WATER & SEWER CONSTRUCTION -4047
GOALS
• Provide distinguished customer service by quickly and courteously responding to citizen complaints or
requests, including requests from City departments.
• Expand our knowledge of the latest methods and technologies.
• Enhance the City infrastructure by replacing out of date services with services that meet fire protection and
City codes.
• Reduce the cost of capital projects where possible by providing specific construction services.
• Develop personnel for leadership roles.
• Develop a mindset for safety awareness.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Completed Bella Vita waterline loop to Villa Verde.
• Completed the Fellows waterline loop for future development.
• Completed replacement of a force main at Liberty Rd. and FM 518.
• Installed 11,680 square feet of concrete sidewalk.
• Installed 7,980 square feet of concrete driveways.
• Assisted in constructing an additional lane on CR 403 to improve school traffic patterns in the area.
FISCAL YEAR 2013 OBJECTIVES
• Install a 6"water line along Orange St. from Old Alvin Rd. to Schleider Drive.
• Continue replacement of concrete sidewalks and driveways.
• Begin project to replace undersized water lines in the Twin Woods and Clear Creek Estates subdivisions.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Water main installation (feet) 6,901 5,945 6,870 7,500
Sewer main installation (feet) 2,320 0 0 1,000
Drainage projects
(new construction, measured in feet) 0 0 0 0
Average backlog of sidewalk/curb repair work orders N/A 239 402 380
Total work orders 3,562 4,156 4,100 4,199
Sidewalk/driveway/curb repair 144 175 208 180
Concrete street repair 2 4 8 4
Manhole repairs 8 17 10 15
Sidewalk repairs(feet)
-trip hazards and repairs 3,408 3,960 3,874 4,000
305
L
WATER & SEWER CONSTRUCTION -4047
EXPENSE AND STAFFING SUMMARY `
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES Actual Budget Projection Budget
Salaries&Wages 785,849 732,292 727,318 778,199
Materials&Supplies 68,698 74,458 80,760 70,760
Equipment Maintenance 49,977 71,056 81,372 69,850 i
Miscellaneous Services 20,829 45,095 29,565 45,065
Inventory 6,544 2,198 2,198
Capital Outlay 401,875 218,767 1
TOTAL 1,333,772 922,901 921,213 1,184,839 i
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Director of Public Works 0.75 0.75 0.75 0.75
Assistant Director of PW 0.75 0.75 0.75 0.75
Office Coordinator 0.75 0.75 0.75 0.75
Customer Service Clerk 0.75 0.75 0.75
W&S Construction Supervisor 2 2 2 2 ■
W&S Crew Leader 1 1 1 1 L
W&S Light Equipment Operator 1 1 1 1
W&S Construction Maintenance Worker 6 6 6 6 1
TOTAL 12.25 13 13 13 1
1
*Same as adopted budget, unless where noted.
I
306
PUBLIC WORKS GIS - 4048
MISSION STATEMENT
The mission of the Public Works GIS/GPS Division is to provide, manage, maintain, and effectively utilize
accurate, reliable, and consistent geospatial data of the City's infrastructure.
1
GIS Specialist*
GPS Technician II GPS Technician I (2)
"Reports to Director of Public Works
307
PUBLIC WORKS GIS - 4048
GOALS
I
• Use GIS/GPS technologies wherever possible to continuously improve efficiency and increase productivity
across the City.
• Maintain, update and expand the digital mapping systems of the City's infrastructure.
• Provide timely, accurate, and meaningful GIS/GPS data.
• Convert and integrate available data into a standard format to import into a centralized database. '
• Produce informative maps, reports, and digital graphics, and assist with presentation of geographic
information.
• Utilize GPS equipment for data acquisition and analysis.
• Maintain Public Works as-built/record drawing library.
FISCAL YEAR 2012 ACCOMPLISHMENTS '
I
• Began converting paper commercial construction plans to digital format.
• Incorporated sidewalk data features and field data into the GIS/GPS system.
• Collected utility infrastructure features for MUD 4 (water, sanitary, street lights and storm).
• Upgraded operating software for the TOPCON GPS units.
FISCAL YEAR 2013 OBJECTIVES
• Complete the sidewalk data collection project.
• Update existing mapping grade infrastructure data points to centimeter grade.
• Complete the storm system layout in GIS.
• Continue to collect infrastructure data, new construction, installations and repairs by City crews. '
I
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target li
GPS points acquired* 30,479 26,944 44,738 40,000
Number of as-built drawings incorporated into
system 536 538 553 562
*GPS points represent items/miles updated on GIS maps, such as miles of water&sewer lines, items such as fire hydrants,
manholes, storm/sewer inlets, etc.
308
PUBLIC WORKS GIS - 4048
EXPENSE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES Actual Budget Projection Budget
Salaries&Wages 124,117 164,093 155,912 212,755
Materials& Supplies 5,361 11,500 8,150 10,340
Equipment Maintenance 287 11,604 10,130 12,319
Miscellaneous Services 11,498 25,395 20,471 16,049
Capital Outlay 0 42,801 39,466 18,220
TOTAL 141,263 255,393 234,129 269,683
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
GIS Specialist 0.75 1 1 1
GPS Technician II 0.75 1 1 1
GPS Field Tech I 0.75 1 1 2
TOTAL 2.25 3 3 4
*Same as adopted budget, unless where noted.
309
a
WATER & SEWER S
BILLING & COLLECTIONS -4145 •
MISSION STATEMENT •
•
The mission of Water and Sewer Billing & Collections Division is to conduct billing of water, sewer, and garbage IB
services and the receipt of revenues, along with other departmental services established by City ordinances and .
state regulations as they apply to the City's water system, and commit to handling each resident's concern with
respect, while treating all customers equally and ethically.
i ID
Utility Billing Manager*
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I I I
Customer Service Crew Leader
Supervisor
J J
c \ c 1 i
Billing Clerk (2) Revenue Collection _ Field Service Technician
Records Technician (6)
\ J \ J \ J
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Customer Service Delinquent Account
Clerk (4) Specialist
J \ J
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PT Revenue Collection PT Administrative Clerk
Cash Clerk (2)
J \ J
I
PT Cashier
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`Reports to the Assistant Director of Finance
310
WATER & SEWER
BILLING & COLLECTIONS -4145
GOALS
• Timely and accurate meter reads, for billing and financial integrity.
• Ensure accurate accounting of all revenues from the billing generated.
• Maintain high collection rate and continue to lower the delinquency rate by following cut-off and collection
policies/procedures.
• Maintain scheduling of meter maintenance to ensure higher percentage rate of radio reads.
• Continue to test 2" and larger meters to ensure accuracy and billing.
• Continue to comply with mandated Red Flag policy.
• Continue to monitor delinquent accounts and place liens as needed.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Instituted IVR (Interactive Voice Response) System to accept payments.
• Instituted IVR (Interactive Voice Response) System to perform outgoing calls for delinquent and cut off
accounts.
• Continued meter replacement program with 832 meters replaced.
• Performed, through a contractor, large meter testing on 192 meters with an expected 251 to be tested.
• Implemented policies and procedures to assure timely termination of service for delinquent accounts and
immediate follow up on suspected move out properties.
• Took over billing of Brazoria County MUD#4 with 1,404 accounts until December 31 annexation.
• Began meter change-out for Brazoria County MUD#4 with 1,399 meters changed out to date.
• Refined procedures within the Field Maintenance area that included cut-off efficiencies, maintenance
priorities, and meter reading efficiencies.
• Implemented plan for the Recycling Pilot Program with Waste Management.
• Provided excellent customer service to the citizens of Pearland.
FISCAL YEAR 2013 OBJECTIVES
• Continue meter replacement program with 1,000 meters to be replaced.
• Continue large meter testing program for testing of all 3— 10" meters and selected 2" meters.
• Continue timely termination of water service due to account delinquency.
• Continue placing liens on terminated accounts to lower write off amounts.
• Continue education of the public on the various payment and bill receipt options available.
• Ensure that all Field Service Technicians obtain a minimum of a D license from TCEQ.
• Complete Recycling Pilot Program with Waste Management.
• Coordinate billing of Brazoria County MUD #4 residents and businesses with annexation effective December
31, 2012.
• MIU replacement of 1,000 to bring up percentage rate on radio reads.
311
WATER & SEWER
BILLING & COLLECTIONS -4145
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Annual meter reads 344,618 364,424 370,755 410,000
Number of re-reads 1,917 2,454 3,166 2,500
Re-reads as a %of initial reads 0.6% 0.7% 0.9% 0.6%
Bills sent to customers 336,668 350,871 359,716 397,700
Customer complaints received (by City only) 326 322 406 300
Drive-by read rate 83% 82% 85% 88%
Cost per bill' $3.20 $3.06 $3.47 $3.37
Collection rate 92% 93% 106% 93%
Number of on-line payments 145,187 175,036 167,865 190,000
Average monthly number of on-line payments 12,099 14,586 13,989 15,833 m
Percent of payments processed on-line 43.1% 49.9% 47.6% 47.7%
Customers utilizing bank drafts 21,576 24,702 26,327 25,500
Percent of customers utilizing bank drafts 6.4% 7.0% 7.3% 6.4%
Number of cut-offs 4,809 3,878 1,979 2,000
Percent of meters outside of parameters N/A N/A 2.2% 1.5% m
Percent of meters with invalid reads(dashes, etc.) 6% 9% 6% 6% m
Percent of meters with non-reads N/A 12% 16% 16%
Number of meters tested2 295 199 258 250
Number of meters replaced on Meter Replacement Program 1,000 758 892 1,000 m
'Cost per bill is calculated based on total department expenses, less purchase of water meters, compared to total bills sent.
2The number of meters tested in FY12 does not include those contracted out.
I
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i
•
II
312
WATER & SEWER BILLING & COLLECTIONS -4145
OVERVIEW
Water & Sewer Revenue Collections (Utility Billing) reports to the Assistant Finance Director and is responsible
for the billing and collection of water, sewer and garbage fees. In addition to collection of fees, the department
field staff read and repair meters, turn on and off customer services, and provide replacement meters as needed.
In FY 2010, the department implemented a Meter Change-Out and Testing Program which includes regularly
scheduled testing of the meters and replacement of aging (10 years or older) and/or high-use meters to ensure
that the meters function within accuracy limits according to AWWA Standards. Utility Billing is also responsible for
coordinating residential and commercial solid waste collection.
Key Budget Items for FY 2013 Include:
• Curbstop replacements
• FY2012 included $361,088 for Brazoria County MUD 4 meter replacement
EXPENSE AND STAFFING SUMMARY
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES Actual Budget Projection Budget
Salaries&Wages 782,420 823,851 862,335 905,834
Materials&Supplies 881,044 810,099 1,156,605 930,344
Building Maintenance 2,000 1,350 1,350 1,350
Equipment Maintenance 49,217 61,374 66,420 67,442
Miscellaneous Services 210,814 359,089 336,230 315,106
Inventory 1,750 2,200 2,846
Capital Outlay 39,400 41,150
TOTAL 1,927,245 2,097,363 2,466,936 2,220,076
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Utility Billing Manager 1 1 1 1
Customer Service Supervisor 1 1 1
Office Coordinator 1
Billing Clerk 2 2 2 2
Revenue Collections Records Technician 1 1 1 1
Customer Service Clerk 4 4 4 4
Delinquent Account Specialist 1 1 1 1
Field Service Crew Leader 1 1 1 1
Field Service Technician 5 6 6 6
Part-Time Revenue Collection Cash Clerk 2 2 2 2
Part-Time Cashier 1 1 1 1
Part-Time Administrative Clerk 1 1 1 1
TOTAL 20 21 21 21
*Same as adopted budget, unless where noted.
313
L
WATER & SEWER
OTHER REQUIREMENTS - 4246 •
OVERVIEW •
This non-personnel department is used to account for Water and Sewer Fund—wide expenses such as transfers to ill
the General Fund for allocation of administrative and overhead costs and for payment of principal and interest due
on annual debt service payments. Other Requirements is managed by the Finance Department.
Key Budget Items for FY 2013 Include: 1111
.
• Average 3% merit pay included within the individual departments.
• Pay-As-You-Go transfer to Capital Funds ($1.6M). Also includes transfer to General Fund ($927K).
• Two (2) replacement CPU's and five (5) replacement laptops. '
EXPENSE AND STAFFING SUMMARY
la
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENSES Actual Budget Projection Budget
Salaries&Wages 38,479 (120,000) '
Equipment Maintenance 16,394 1
Miscellaneous Services 157,768 194,543 168,543 200,679
I
Bond Payment 9,491,483 9,726,780 9,362,758 10,153,725
Transfer 4,676,473 6,795,538 6,833,182 3,154,505
Short Term Note 91,764 91,764 91,561 91,561 III
Inventory 11,008 23,200 22,775 13,680 IM
Capital Outlay 60,000 60,000 .
TOTAL 14,428,496 16,946,698 16,538,819 13,494,150
III
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING Actual Budget* Projection Budget
Other Requirements
TOTAL 0 0 0 0
*Same as adopted budget, unless where noted.
314
ENTERPRISE FUND DEBT MATURITY SCHEDULE
2012-2013
ENTERPRISE FUND DEBT
REVENUE BONDS CERTIFICATES OF OBLIGATION
Year Principal Interest Total Year Principal Interest Total
2012-2013 3,550,000 5,156,925 8,706,925 2012-2013 1,110,000 327,500 1,437,500
2013-2014 3,700,000 5,012,013 8,712,013 2013-2014 1,155,000 287,525 1,442,525
2014-2015 3,860,000 4,854,725 8,714,725 2014-2015 1,195,000 243,713 1,438,713
2015-2016 4,020,000 4,694,853 8,714,853 2015-2016 1,220,000 212,000 1,432,000
2016-2017 4,190,000 4,522,959 8,712,959 2016 2017 2,065,000 143,600 2,208,600
2017-2018 4,370,000 4,442,056 8,812,056 2017-2018 2,155,000 45,988 2,200,988
2018-2019 4,560 000 4,151,126 8,711,126 2018 2019
2019-2020 4,760,000 3,951,509 8,711,509 2019 2020
2020-2021 4,970,000 3,743,416 8,713,416 2020-2021
2021-2022 5,185,000 3,526,190 8,711,190 2021-2022
2022-2023 5,410,000 3,300,140 8,710,140 2022-2023
2023-2024 5,670,000 3,041,714 8,711,714 2023-2024
2024-2025 5,925,000 2,789,844 8,714,844 2024-2025
2025-2026 6,160,000 2,550,994 8,710,994 2025-2026
2026-2027 6,460,000 2,250,706 8,710,706 2026-2027
2027-2028 6,780,000 1,931,950 8,711,950 2027-2028
2028-2029 7,100,000 1,612,950 8,712,950 2028-2029
2029-2030 7,400,000 1,312,594 8,712,594 2029-2030
2030-2031 7,715,000 998,163 8,713,163 2030-2031
2031-2032 3,740,000 669,738 4,409,738 2031-2032
2032-2033 3,925,000 481,863 4,406,863 2032-2033
2033-2034 4,115,000 294,500 4,409,500 2033-2034
2034-2035 1,220,000 98,138 1,318,138 2034-2035
2035-2036 375,000 40,425 415,425 2035-2036
2036-2037 395,000 20,738 415,738 2036-2037
TOTAL 115,555,000 65,450,229 181,005,229 TOTAL 8,900,000 1,260,325 10,160,325
Principal
Amount
Series Name Outstanding
General Obligation Improvement and Refunding Bonds 2009* 8,900,000
Water&Sewer Adjustable Rate Revenue Bonds Series 1999/1 2,835,000
Water&Sewer Adjustable Rate Revenue Bonds Series 1999/2 2,840,000
Water&Sewer Revenue Bonds Series 2003 670,000
Water&Sewer Revenue Bonds Series 2006 11,500,000
Water&Sewer Revenue Bonds Series 2007 37,505,000
Water&Sewer Revenue Bonds Series 2008 14,180,000
Water&Sewer Revenue Bonds Series 2009 12,090,000
Water&Sewer Revenue Bonds Series 2010A 13,290,000
Water&Sewer Revenue Bonds Series 2010E 8,565,000
Water&Sewer Revenue Bonds Series 2012R 6,230,000
Water&Sewer Revenue Bonds Series 2012** 5,850,000
TOTAL 124,455,000
* Excluding portion associated with General Fund
**Includes estimate for Series 2012,sold August 2012
315
4
ENTERPRISE FUND DEBT TO MATURITY L
2012-2013
r
REVENUE BONDS
$10,000,000
$9,000,000
$8,000,000
$7,000,000 —
$6,000,000
I
$5,000,000 —
—
$4,000,000 _ — — — le
$3,000,000
I
$2,000,000
$1,000,000
$0 - , — E -0 ,
O'• ON ON O^O ON Oi O^O OelO `1^ cl,01, OclO O'1, OrlO OrlO O`1, O'1 O(1cb O 000 00^ 00� 000 O0 O0 000 0b
El Principal ❑Interest
1
CERTIFICATES OF OBLIGATION I
$2,500,000 - I
II
$2,000,000 -
-
$1,500,000 -
$1,000,000 -
$500,000 -
$0 1
2013 2014 2015 2016 2017 2018
❑ Principal 0 Interest
J
316
ENTERPRISE FUND DEBT SERVICE SCHEDULE
FY 2013 ADOPTED BUDGET
AMOUNT
AMOUNT PAYMENT OUTSTANDING
DATE DESCRIPTION ISSUED PRINCIPAL INTEREST TOTAL AS OF 9/30/13
3/1/2013 Series 1999 Revenue Bond 4,000,000 65,205 65,205
9/1/2013 125,000 65,205 190,205
Fiscal Year Total 125,000 130,410 255,410 2,710,000
3/1/2013 Series 1999 Revenue Bond 4,000,000 62,622 62,622
9/1/2013 125,000 62,622 187,622
Fiscal Year Total 125,000 125,244 250,244 2,715,000
3/1/2013 Series 2003 Revenue Bond 9,500,000 16,288 16,288
9/1/2013 330,000 16,288 346,288
Fiscal Year Total 330,000 32,575 362,575 340,000
3/1/2013 Series 2006 Revenue Bond 13,295,000 279,684 279,684
9/1/2013 650,000 279,684 929,684
Fiscal Year Total 650,000 559,369 1,209,369 10,850,000
3/1/2013 Series 2007 Revenue Bond 40,135,000 859,206 859,206
9/1/2013 880,000 859,206 1,739,206
Fiscal Year Total 880,000 1,718,413 2,598,413 36,625,000
3/1/2013 Series 2009 Permanent Improvement 11,660,000 1,110,000 169,300 1,279,300
9/1/2013 and Refunding Bonds* 158,200 158,200
Fiscal Year Total 1,110,000 327,500 1,437,500 7,790,000
3/1/2013 Series 2008 Revenue Bond 14,950,000 330,164 330,164
9/1/2013 235,000 330,164 565,164
Fiscal Year Total 235,000 660,328 895,328 13,945,000
3/1/2013 Series 2009 Revenue Bond 13,130,000 284,931 284,931
9/1/2013 370,000 284,931 654,931
Fiscal Year Total 370,000 569,863 939,863 11,720,000
3/1/2013 Series 2010A Revenue Bond 14,040,000 256,653 256,653
9/1/2013 390,000 256,653 646,653
Fiscal Year Total 390,000 513,306 903,306 12,900,000
3/1/2013 Series 2010E Revenue Bond 8,970,000 151,247 151,247
9/1/2013 340,000 151,247 491,247
Fiscal Year Total 340,000 302,494 642,494 8,225,000
3/1/2013 Series 2012R Revenue Bond 6,230,000 118,900 118,900
9/1/2013 118,900 118,900
Fiscal Year Total 237,800 237,800 6,230,000
3/1/2013 Series 2012 Revenue Bond" 5,850,000 153,563 153,563
9/1/2013 105,000 153,563 258,563
Fiscal Year Total 105,000 307,125 412,125 5,745,000
TOTAL 145,760,000 4,660,000 5,484,425 10,144,425 119,795,000
*Excludes General Fund Component
**Estimate
317
ENTERPRISE FUND DEBT SERVICE SCHEDULE .
FY 2013 ADOPTED BUDGET
Date Amount
Issued Amount Outstanding i
Description Rate Maturity Issued AS OF 9/30/13 Annual Requirements
Water&Sewer 3.95%,3.75% 1999 4,000,000 2,710,000 3/1/2013 65,205 Interest
Revenue Bond 2020 9/1/2013 65,205 Interest
Series 1999 9/1/2013 125,000 Principal
Water&Sewer 3.6%,3.75% 1999 4,000,000 2,715,000 3/1/2013 62,622 Interest
Revenue Bond 2020 9/1/2013 62,622 Interest
Series 1999 9/1/2013 125,000 Principal
Water&Sewer 4%,6%,5.75%,4%, 2003 9,500,000 340,000 3/1/2013 16,288 Interest
Revenue Bond 4.125%,4.25%, 2025 9/1/2013 16,288 Interest
Series 2003 9/1/2013 330,000 Principal
Water&Sewer 4%,4.25%,4.5%,4.3% 2006 13,295,000 10,850,000 3/1/2013 279,684 Interest
Revenue Bond 4.375%,4.625%,4.75%,5% 2031 9/1/2013 279,684 Interest
Series 2006 5.13% 9/1/2013 650,000 Principal
Water&Sewer 5.5%,5.25%,5%,4.5% 2007 40,135,000 36,625,000 3/1/2013 859,206 Interest
Revenue Bond 3.50% 2031 9/1/2013 859,206 Interest
Series 2007 9/1/2013 880,000 Principal
Permanent Imp 3.1%,3.15%,3.25%,3.35%, 2009 11,660,000 7,790,000 3/1/2013 169,300 Interest
and Refunding 3.45%,3.55%,3.6%,3.65%, 2018 3/1/2013 1,110,000 Principal
Bonds 2009* 3.75%,3.8% 9/1/2013 158,200 Interest
Water&Sewer 3.25%,4.5%,4.125%,4.2%,5% 2008 14,950,000 13,945,000 3/1/2013 330,164 Interest
Revenue Bond 2034 9/1/2013 330,164 Interest
Series 2008 9/1/2013 235,000 Principal
Water&Sewer 1.6%,2.05%,2.13%,2.45% 2009 13,130,000 11,720,000 3/1/2013 284,931 Interest
Revenue Bond 2.64%,2.86%,3.08%,3.35% 2034 9/1/2013 284,931 Interest
Series 2009 3.60%,3.85%,4.10%,4.45% 9/1/2013 370,000 Principal
4.65%,4.81%,5.00%,5.07%,5.23%,
5.27%,5.39%,5.45%,5.60%,5.64%
Water&Sewer 1.75%,2.00%,2.50%,3.00% 2011 14,040,000 12,900,000 3/1/2013 256,653 Interest
Revenue Bond 3.13%,3.25%,3.50,4.00% 2035 9/1/2013 256,653 Interest
Series 2010A 9/1/2013 390,000 Principal
Water&Sewer 1.75%,2.00%,2.50%,3.00% 2011 8,970,000 8,225,000 3/1/2013 151,247 Interest
Revenue Bond 3.13%,3.25%,3.50,4.00% 2023 9/1/2013 151,247 Interest
Series 2010B 4.13%,4.25%,4.38%,4.50% 9/1/2013 340,000 Principal
Water& Sewer 3.00%,4.00%,5.00% 2012 6,230,000 6,230,000 3/1/2013 118,900 Interest
Revenue Bond 2025 9/1/2013 118,900 Interest
Series 2012R 9/1/2013 0 Principal
Water&Sewer 5.25% 2012 5,850,000 5,745,000 3/1/2013 153,563 Interest
Revenue Bond 2037 9/1/2013 153,563 Interest
Series 2012** 9/1/2013 105,000 Principal
TOTAL 145,760,000 119,795,000 10,144,425
*Excludes General Fund Component
**Estimate
318
SOLID WASTE FUND — 31
SUMMARY OF REVENUES, EXPENSES AND ENDING BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Solid Waste Enterprise Fund is used to account for residential and commercial solid waste. Governmental
Accounting Standards state that the enterprise fund type may be used to account for operations that are financed
and operated in a manner similar to private business, where the intent is that the costs of providing goods and
services be financed or recovered through user charges. Services include the pick-up of residential and
commercial solid waste twice each week and curbside recycling once a week. The City's previous contract was
awarded on October 1, 2006 and expired September 30, 2011. A new contract was awarded in April 2011 that
began October 1, 2011 and will expire September 30, 2016. The new contract allows current services at current
rates until October 2012, with a CPI increase or decrease thereafter.
The fiscal year 2012 projection is based on the current rate of$14.82 per household per month through April 2012
with a 2% increase for fuel costs May - July 2012 and no increase in fuel cost for the rest of the fiscal year. The
fiscal year 2013 base rate will increase with the CPI increase, estimated at 2.2%. Revenues and expenses
include the annexation of approximately 1,330 homes in January 2013 and upon expiration of existing contracts in
place. No price adjustments for fuel is included. Drawdown of fund balance is due to communications and
education of a pilot cart recycling program and then city-wide, if applicable.
FY 2012 FY 2012 FY 2013
FY 2011 AMENDED YEAR END ADOPTED
ACTUAL BUDGET PROJECTION BUDGET
OPERATING REVENUES
Charges for Services $7,280,257 $7,401,751 $7,588,775 $8,044,361
Miscellaneous 4,511 2,800 10,578 3,854
Interest Income 234 666 285 156
Transfers
TOTAL 7,285,002 7,405,217 7,599,638 8,048,371
OPERATING EXPENSES
Miscellaneous Services 7,311,046 7,444,474 7,603,775 8,094,361
TOTAL 7,311,046 7,444,474 7,603,775 8,094,361
REVENUES OVER(UNDER) EXPENSES (26,044) (39,257) (4,137) (45,990)
BEGINNING CASH EQUIVALENTS 242,350 216,306 216,306 212,169
ENDING CASH EQUIVALENTS $216,306 $177,049 $212,169 $166,179
319
SOLID WASTE FUND - 31
MISSION STATEMENT
The mission of the Solid Waste Department is to maintain the cleanliness and healthful condition of the City of
Pearland by providing for collection and disposal of trash, brush, yard waste and recyclables that is efficient, safe
and in compliance with all federal and state disposal environmental laws and regulations.
le
GOALS
• Provide consistent quality service to residents and commercial businesses for the pick up of solid waste within •
the City of Pearland. -
• Provide public education and awareness to residents and businesses as necessary.
• Reliable, quality service at the best price to our customers.
• Continuously improve customer service by promoting a customer-focused culture that is directly responsive to -
the residents of the City of Pearland.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Implemented Commercial Recycling to those businesses requesting the service.
• Implemented Residential HHW Curb-side Recycling.
• Enhanced City's web-site regarding solid waste and recycling.
• Conducted workshop to receive direction from City Council on automated pilot programs.
FISCAL YEAR 2013 OBJECTIVES
• Coordinate and implement cart recycling pilot program.
• Present findings to City council if directed to do so on plan and implementation of cart recycling City-wide.
PERFORMANCE MEASURES
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Annual residential account billings 317,490 326,432 332,133 342,786
Annual commercial account billings 9,887 10,148 10,200 10,500
Total account billings 327,377 336,580 342,333 353,286
Customer complaints received 251 395 305 295
Commodities recycled at curbside(in tons) 1,757 2,053 2,600 2,750
Green waste recycled at curbside(in tons) 3,231 3,295 3,000 3,200
Total recycled at curbside 4,988 5,348 5,600 5,950
At-Your-Door total pounds HHW collected N/A N/A 32,300 33,000
At-Your-Door number of stops N/A N/A 515 525
Solid Waste land filled(in tons) 60,373 59,299 61,195 60,000
Households served 317,490 326,432 332,133 342,786
Cost per tons collected $108.46 $123.29 $124.25 $134.91
*Account billing numbers are normally received by Waste Management the month after the actual billing period.
320
SOLID WASTE FUND - 31
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES FY 2012 FY 2012 FY 2013
FY 2011 AMENDED YEAR END ADOPTED
ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET PROJECTION BUDGET
031-0000-353.04-01 Garbage Collection 7,280,257 7,401,751 7,588,775 8,044,361
*CHARGES FOR SERVICES 7,280,257 7,401,751 7,588,775 8,044,361
031-0000-350.02-02 Sales Tax Discount 2,776 2,800 2,869 3,104
031-0000-358.99-00 Miscellaneous 1,735 7,709 750
*MISCELLANEOUS 4,511 2,800 10,578 3,854
031-0000-356.00-00 Interest Income 234 666 285 156
*INTEREST 234 666 285 156
TOTAL 7,285,002 7,405,217 7,599,638 8,048,371
321
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322
CAPITAL PROJECT FUNDS
Capital Project Funds are created to account for the acquisition or construction of major capital activities. Funding
is provided through the issuance of debt, developer fees, state and federal funding, user fees, general fund
revenues and interest income.
The City maximizes every source of funding available and is constantly looking at leveraging funding through the
use of federal, state and county dollars. Pearland places significant importance on infrastructure improvement
and rehabilitation, as evidenced by a $162 million bond referendum that passed in May 2007, as well as a Five-
Year CIP (2013-2017) totaling $346 million.
The first year of the Five-Year Capital Improvement Program is incorporated into the annual budget to appropriate
funds. Capital projects for Fiscal Year 2012-2013 total $22,604,253, excluding transfers and bond issuance
costs.
/ \
Fiscal Year 2012-2013 CIP
Funding Sources ($ in millions)
PEDC,$3.1 Cash/Other, $3.7
System Revenue/
Fees, $2.8
Certificates of
GO Bonds, $10.2 Obligation,$2.8
J
/
Fiscal Year 2012-2013 CIP
Uses by Project Type ($ in millions)
Parks,$6.1 Water/Sewer, $3.0
iiiilli Facilities, $5.0
Streets, $6.8 Drainage,$1.7
J
323
Water/Sewer projects total $3.0 million, or 13.1%, of the capital improvement program. Major projects include the
installation of approximately 34,000 feet of 16-inch waterline along McHard Road from SH35 to Business Center
Drive; the installation of a 12-inch waterline along future Pearland Parkway from Shadycrest to Dixie Farm Road;
approximately 1.5 miles of a 12-inch waterline along SH35 from FM 518 to just south of Magnolia/John Lizer, the
existing waterline is undersized for this stretch of roadway; the replacement of the Walnut Regional Lift Station
with a smaller lift station; preliminary engineering for the replacement of the Mykawa/Scott SCADA Lift Station; •
and the elimination of the Somersetshire Lift Station. •
Street projects total $6.8 million, or 30.1%, of the total and include construction of Business Center Drive to •
provide a secondary thoroughfare to alleviate traffic around the Pearland Town Center. Also included is the
Pearland Parkway Extension from 500' east of Oiler Drive to Dixie Farm Road. This 4-lane roadway will provide
traffic congestion relief to and from Beltway 8. CR 94/Smith Ranch Road expansion from 2-lanes of asphalt to 4 •
-
lanes will provide better access to this area due to new developments, as well as the new Metro Park-n-Ride.
Facilities total $5.0 million, or 21.9%, and include the Intelligent Traffic System. It will provide upgrades to the
traffic controllers, cameras, and the systems communication system. This will allow the City's entire network of
signals to be on real-time monitoring, control, adjustment, troubleshooting, and emergency response
management, all controlled from the new Traffic Operations Center. Also included is the design for the
reconstruction of Fire Station #3 and the renovation of the Old Police Department on Veterans Drive to
•
accommodate the relocation of several City departments, Fire & EMS Administration, and Fire Marshal.
Drainage projects total $1.7 million, or 7.7%, of the total and includes $750 thousand for the design of the Lower
Kirby Urban Center Regional Detention project, which will provide regional storm water detention for the area
bounded by Beltway 8 to the north, Clear Creek to the south, Kirby Drive to the west, and SH288 to the east.
Also included is design and land acquisition of a future storm water detention pond at FM 518 at Cullen. This
project will also include improvements to existing ditches and possible underground storm sewer improvements.
I
Parks projects total $6.1 million, or 27.1%, of the total. A total of $3.6 million is for the construction of the Max
Road Sports Complex Phase I, which will include the construction of six international sized fields, parking,
restrooms and a covered area for gatherings. Also included is $1.7 million to begin construction of Shadow Creek
Ranch Sports Park Phase I that will consist of eight lighted softball/baseball fields, one soccer field, six volleyball
courts, parking, a hike and bike trail around the fields and a lawn amphitheater for special events. Additional
funding will be required in 2014 to complete the project. Funding for a preliminary engineering report and design •
for Centennial Park Phase II is included.
For the Water/Sewer component, the City does not anticipate selling bonds in 2013, but will be able to use system
and impact fee cash. The City anticipates selling $8.9 million in 2013 for the Max Road Sports Complex Phase I,
Shadow Creek Ranch Park Phase I, Centennial Park Phase II, Cullen/FM518 Regional Detention Pond, Pearland
Parkway Extension, Old Alvin Road Widening, and CR 94 Expansion. The 2012 projects funded with bonds in
the amount of$1.6 million will be added for a total General Obligation bond sale of$10.5 million. Certificates of •
Obligation in the amount of$2.8 million will be sold in 2013 for Trail Connectivity, the City's share of the Intelligent
Traffic System, Fire Station #3, and the Old Police building renovations, plus $550,000 for the Westside Library
appropriated in FY 2012.
14.
324
FUND 50-
CAPITAL PROJECTS FUND
PAY-AS-YOU-GO
FY 12
Project Project Funded Thru FY 12 Projection I FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 3,210,449 3,210,449 (1,106,066)
Revenues:
Interest Income 1,341
Miscellaneous
CR403 SPA 380,000 380,000
Business Center Drive 689,823 659,236
Intergovernmental Revenues
Intelligent Traffic System 3,228,160
Bond Proceeds-CO's 1,216,040 2,896,408
Transfers In-Fund 15(2) 3,148,493
Transfers In-Grant Fund 100,000 100,000
Transfers In-Fund 70 175,000 175,000
Total Revenues 1,871,040 1,346,164 9,932,297
Expenditures:
Hill House Phase I T50071 3,431,582 3,431,582 3,273,503 158,079 158,079
Hill House Phase II FA1203 3,035,000 35,000 35,000 31,686
Centennial Park Phase II P50071 495 495 495
Trail Connectivity P50072 2,733,764 727,730 239,353 488,377 519,411 525,000
Old Town Site Drainage Imp. T50072 1,019,234 1,019,234 919,611 99,623 99,623
North Spectrum S10051 1,173,162 1,173,162 1,167,014 6,148 0
Pear and Parkway West Dev. T50074 350,000 350,000 350,000 350,000
Old Town Site Sidewalks TR0803 500,000 500,000 242,544 257,456 257,456
CR403 SPA MUD 16 Agreement TR1101 760,000 760,000 760,000 760,000
Business Center Drive TR0811 5,156,524 5,156,524 222,007 436,965 1,126,788 3,807,729
Twin Creek Woods Drainage DR0901 215,000 215,000 25,554 189,446 189,446
City Hall Complex Renovations FA0904 5,782 5,782 60,000 12,411
Traffic Signal Network FA1002 536,550 536,550 143,405 393,145 393,145
Intelligent Traffic System TR1204 4,685,200 4,685,200 666,040 666,040 4,019,160
Service Center Modifications FA1201 35,000 35,000 35,000 31,685
Fire Station Modifications FA1101 40,000 40,000 5,220 34,780 19,975
West Side Library FA1202 550,000 550,000 550,000 550,000
Fire Station#3 FA1302 3,497,791 5,500 289,368
Sub-Total Expenditures 27,725,084 19,221,259 6,238,706 4,520,059 5,171,245 8,641,257
Transfers-Out/Other Uses:
Bond Issuance Costs 75,000
Transfer-Out-To General Fund') 169,572 169,572 109,974
Transfer-Out-to Fund 20 47,442 47,442
Reimbursement to UH Participants 274,420 274,420
Total Expenditures/Transfers-Out/Other Uses 5,011,493 5,662,679 8,826,231
Ending Fund Balance 69,996 (1,106,066) 0
(')Allocation for project and engineering dept.expense
(2)Business Center Drive
325
FUND 68 -
CERTIFICATES OF OBLIGATION FUND
FY 12
Project Project Funded Thru FY 12 Projection FY 13
Number Budget Budget 9/30/2011 Budget /Carryover Adopted
Beginning Fund Balance 2,602,674 2,602,674 791,609
Revenues:
Interest Income 3,700 1,417
Miscellaneous
1111
Preserve @ CC 150,000 150,000
Intergovernmental Revenue
TxDOT-McHard 672,385
Grant Fund-CDBG Funds(4) 335,793 335,793
Transfer from Fund 70 216,561 216,561
Transfer from Fund 200 67,793
Transfer from Fund 203 126,128 126,128
Total Revenues 832,182 1,570,077 0
Expenditures:
Current Year Active Projects:
Kirby Road PM6804 7,873,997 7,873,997 7,854,788 19,209 19,922
Dixie Farm Road T68973 17,071,309 17,071,309 17,047,831 23,478 23,478
Pearland Parkway 1 &2 T68974 12,299,408 12,299,408 12,294,126 5,282
Barry Rose Extension-supplemental ST2001 309,201 309,201 96,553 212,648 214,502
SH35 Drainage F50991 694,791 694,791 126,105 568,686 554,826
Westchester Drainage&Sidewalks DR1201 365,411 365,411 365,411 365,411
Barry Rose-Segment C T20006 233,770 233,770 150,000 233,770
Sub-total Expenditures 38,847,887 38,847,887 37,419,403 1,344,714 1,411,909 0
Transfers-Out/Other Uses:
Transfer-Out-To General Fund") 444,193 444,193 13,117
Transfer-Out-To General Fund(2) 672,385
Transfer-Out-To Debt Service Fund(3) 1,500,000 1,500,000
Special Services 25,040 25,040
Total Expenditures/Transfers-Out/Other Uses 3,313,947 3,381,142 685,502
Ending Fund Balance 120,909 791,609 106,107
"Allocation for project and engineering dept.expense
(2)Transfer of monies to General Fund for Pavement/Sidewalk Rehabilitation
(3)Monies remaining on Pearland Parkway to DSF towards annual DS payments
(4)For Westchester Drainage&Sidewalks
326
FUND 70-
MOBILITY BONDS FUND
FY 12
Project Project Funded Thru FY 12 Projection/ FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 6,546,886 6,546,886 222,816
Revenues:
Interest Income 10,000 82
Intergovernmental Revenues
Brazoria County-Corrigan
Detention 45,318
Total Revenues 0 55,318 82
Expenditures:
Current Year Active Projects:
Cowert's Creek Diversion DR0602 2,896,344 2,896,344 1,404,907 1,491,437 1,491,437
Yost Road T70023 7,163,170 7,163,170 7,039,475 123,695 123,695
Walnut Street T70024 3,722,000 3,722,000 3,510,720 211,280 211,280
Magnolia Road T70041 38,675,969 38,675,969 38,475,051 200,918 120,512
Orange Street T70051 7,866,242 7,866,242 4,675,361 3,190,881 2,585,929
TxDOT Bridges ST0603 475,777 475,777 399,557 76,220 76,220
FM518 Expansion TR0902 161,715 161,715 153,674 8,041 8,041
Silent RR Crossing TR1002 246,504 246,504 4,340 242,164 242,164
Sub-Total Expenditures 61,207,721 61,207,721 55,663,085 5,544,636 4,859,278
Transfers-Out/Other Uses:
Transfer-Out To General Fund(1) 568,549 568,549 17,227
Transfer-Out-To Fund 50 175,000 175,000
Transfer-Out-To Fund 68 216,561 216,561
Transfer-Out-To Fund 203 560,000
Total Expenditures/Transfers-Out/Other Uses 6,504,746 6,379,388 17,227
Ending Fund Balance 42,140 222,816 205,671
mAllocation for project and engineering dept.expense plus for pavement and sidewalk rehabilitation in 2012.
327
FUND 200 -
Certificates of Obligation Series 2006
FY 12
Project Project Funded Thru FY 12 Projection FY 13
Number Budget Budget 9/30/2011 Budget /Carryover Adopted
Beginning Fund Balance 1,962,888 1,962,888 1,262,823
Revenues:
Interest Income 2,429 865
Miscellaneous 1,040
Bond Proceeds-GO's 238,000
Total Revenues 3,469 865 238,000
Expenditures:
Current Year Active Projects:
Lower Kirby UC Detention Phase 1 DR2001 3,166,603 3,166,603 2,982,218 1,685,085 184,385
Lower Kirby UC Detention Phase 2 DR1301 7,845,000 7,845,000 750,000
Barry Rose-Segment A ST2001 3,240,000 3,240,000 3,028,999 211,001 143,208
Hickory Slough @ Max Rd Detention DR2003 109,566 109,566 109,566
Town Ditch Phase Ill DR2004 120,606 120,606 120,606
SH 35 @ Mary's Creek Bridge DR2005 161,736 161,736 157,158 4,578 242,578
East Mary's Creek Detention DR2006 116,121 116,351 116,351
Walnut/Veterans Drainage DR2007 148,815 148,815 148,815
Library Expansion F20002 35,260 35,260 35,260
Fire Station#5 F20101 20,214 20,214 20,214
Independence Park P20001 29,437 29,437 29,437
Shadow Creek Ranch Complex P20002 37,051 37,051 37,051
Nature Center-JHEC P20004 25,000 25,000 25,000
Max Rd.Soccer Complex P20005 13,764 13,764 13,764
Trail Connectivity P20006 18,825 18,825 18,825
Natatorium P20007 49,024 49,024 49,024
McHard Road T20001 195,299 195,299 195,299
Old Alvin Road T20002 261,189 261,189 261,189
Cullen Blvd. T20003 727,412 727,412 727,412
Northbound SH288 Service Rd T20005 971,870 971,870 971,870
Mykawa Rd/BW8-McHard T68976 108,723 108,723 108,723
Bailey/Oiler Rd T70011 216,509 216,509 216,509
Sub-Total Expenditures 17,618,024 17,618,254 9,373,290 1,900,664 570,171 750,000
Transfers-Out/Other Uses:
Transfer-Out-To General Fund(1) 65,399 60,201
Transfer-Out-To Fund 68 67,793
Transfer-Out-To Fund 203 2,765 2,765
Total Expenditures/Transfers-Out/Other Uses 1,968,828 700,930 750,000
Ending Fund Balance'2' (2,471) 1,262,823 750,823
"Allocation for project and engineering dept.expense
(2)Remaining funds for Lower Kirby Detention Phase 2
328
FUND 201 -
Certificates of Obligation Series 2007
FY 12
Project Project Funded Thru FY 12 Projection I FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 1,715,348 1,715,348 178,886
Revenues:
Interest Income 2,700 824 469
Bond Proceeds CO's 504,565
Total Revenues 2,700 824 505,034
Expenditures:
Current Year Active Projects:
Public Safety Building F20102 22,180,511 22,180,511 22,151,812 28,699 17,902
Old PD Building Renovations FA0905 2,253,435 2,253,435 114,486 1,494,384 1,494,384 644,565
City Hall Complex Renovations FA0904 25,000 25,000 25,000 25,000
Sub-Total Expenditures 24,458,946 24,458,946 22,266,298 1,548,083 1,537,286 644,565
Transfers-Out/Other Uses:
Transfer-Out-To General Fund(1) 39,355
Total Expenditures/Transfers-Out/Other Uses 1,548,083 1,537,286 683,920
Ending Fund Balance 169,965 178,886 0
Allocation for Project and Engineering Department Expense
329
I
FUND 202 -
GO Series 2007A I
FY 12
Project Project Funded Thru FY 12 Projection/ FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 4,503,434 4,503,434 1,789,355 1
Revenues: I
Interest Income
2,047 630
Miscellaneous
TxDOT-Hwy288 Frontage 400,000
I
Transfer from Fund 203 96,470
Total Revenues 0 498,517 630
d
Expenditures:
New Projects:
Cullen T20003 11,858,821 11,858,821 11,716,124 142,697 I
Cullen Detention Pond DR0902 654,939 654,939 654,495 444 i
Cowart Creek Diversion DR0602 11,530,106 9,930,106 8,239,664 1,490,442 1,490,442 200,000
Trail Connectivity P50072 183,000 183,000 18,958 164,042 160,426
Dixie Farm Road Phase II TR0805 11,895,624 11,895,624 11,663,861 231,763 158,771
Town Ditch III DR2004 1,086,630 1,086,630 1,085,279 1,351 7,046
East Mary's Creek Detention DR2006 411,147 411,147 317,275 93,872
Bailey Road T08002 3,469,431 3,469,431 2,671,794 797,637 1,136,637
Fire Station#5 F20101 2,291,000 2,291,000 2,208,578 82,422 82,422
Natatorium P20007 5,400,000 5,400,000 5,434,429 (34,429) 62,041
SH35 Signals TR1103 50,000 50,000 50,000 50,000
Sub-Total Expenditures 48,830,698 47,230,698 44,010,457 3,020,241 3,147,785 200,000
Transfers-Out/Other Uses:
Transfer to General Fund(1) 64,811 64,811 395,692
Total Expenditures/Transfers-Out/Other Uses: 3,085,052 3,212,596 595,692
Ending Fund Balance) 1,418,382 1,789,355 1,194,293
>"For Project and Engineering Department Expense and$364,615
towards Pavement and Sidewalk Rehabilitation
(2)Available fund balance to be used in next phase of Bailey Road.
330
FUND 203 -
General Obligation Series 2009, 2010, 2011
FY 12
Project Project Funded Thru FY 12 Projection/ FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 2,919,297 2,919,297 (1,323,244)
Revenues:
Bond Proceeds-GO's 4,031,869 10,487,108
Future Bond Proceeds 3,054,578 1,299,596
Interest Income 1,103
Intergovernmental Revenues 2,480,000
BCDD#4-Hickory Slough 2,000,000
HGAC-Pearland Pkwy 1,792,000
HGAC Fite Road 640,000
HGAC-Max Road 960,000
Other (80,259)
Misc. Revenue from KPB 43,786 43,786
Misc. Revenue for Developer
Agreement 332,531
Transfer from Fund 35 42,258
Transfer from Fund 43 24,750
Transfer from Fund 70 560,000
Transfer in From Fund 200 2,765 2,765
Transfer from P&R Development Fund 18,000 27,280
Total Revenues 9,630,998 6,303,956 11,828,962
Expenditures:
New Projects:
Town Ditch Phase III 0R2004 3,852,461 3,852,461 3,600,537 251,924 141,169
Veteran/Walnut Drainage DR2007 1,275,808 1,275,808 533,792 742,016 704,253
East Mary's Creek Detention DR2006 3,026,087 3,026,087 3,011,087 15,000 15,000
Natatorium&Rec.Center P20007 15,172,650 15,064,506 15,059,506 113,144 5,000
McHard T20001 7,077,732 7,033,519 7,014,762 62,970 18,757
Bailey Veterans to FM1128 T08002 24,432,380 1,838,957 1,779,905 59,052 59,052
Cullen/FM518 Detention DR1103 4,572,000 864,000 146,979 103,021 103,021 614,000
Max Road Sports Complex P20005 3,906,117 3,919,881 186,929 173,238 173,238 3,559,714
Hickory Slough Detention DR2003 6,550,000 3,705,418 123,087 6,426,913 3,582,331
Shadow Creek Ranch Complex P20002 8,378,000 2,347,451 648,263 648,263 1,699,188
Delores Fenwick Phase 2 P20008 53,066 53,066 53,066 53,066
CR403 Hughes Ranch Rd TR1201 22,321,000 393,000 393,000 393,000
Pearland Parkway Extension TR1203 3,695,192 3,695,192 2,240,000 2,240,000 1,455,192
OTS Drainage DR1302 3,415,000 176,000 176,000
Centennial Park P50071 2,270,000 354,000 354,000
Fite Road TR1202 4,193,415 800,000 800,000
Max Road TR1205 6,708,958 1,245,000 1,245,000
CR94 Expansion TR1303 4,984,490 1,145,471 1,145,471
Old Alvin Road Widening T20002 7,627,000 400,000 400,000
133,511,356 51,189,817 31,456,584 11,281,607 10,181,150 9,403,565
Transfers-Out/Other Uses:
Bond Issuance Costs 100,000 240,000
Transfer to General Fund(' 130,875 130,875 406,495
Transfer to Fund 68 126,128 126,128
Transfer to Fund 20 11,674
Transfer to Fund 202 96,470
Total Expenditures/Transfers-Out/Other Uses: 11,638,610 10,546,297 10,050,060
Ending Fund Balance 911,685 (1,323,244) 455,658
For Project and Engineering Department Expense
331
I
FUND 42-
UTILITY IMPACT FEE FUND III
FY 12
Project Project Funded Thru FY 12 Projection/ FY 13 1
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 4,161,281 4,161,281 1,779,032
Revenues:
Water Impact Fees 740,550 866,750 953,425
Sewer Impact Fees 1,075,450 1,111,218 1,222,340
Interest Income 2,236 23,574 3,202
Bond Proceeds 3,166,673 3,166,673
Transfer In from Fund 30 1,149,010 1,149,010 528,353
Transfer In from Fund 67
Total Revenues 6,133,919 6,317,225 2,707,320
Expenditures:
Current Year Active Projects:
SH35 Water&Sewer-Phase 2 W42041 5,114,995 4,935,371 4,935,371 179,624
City of Houston Water Line
Connection W42051 19,955,519 19,605,519 18,456,628 1,498,891 1,148,891
Surface Water Plant WA0812 53,479,047 4,709,947 4,675,947 34,000 34,000
Old Alvin Road Water Line WA1101 2,556,718 2,556,718 99,752 2,456,966 2,456,966
SH35 Water-South of Magnolia WA1102 338,936 338,936 338,936 338,936
McHard Road Waterline WA1201 7,090,901 2,796,530 2,166,673 2,166,673 629,857
Southdown WWTP Expansion WW1201 10,125,104 500,000 500,000 500,000
Pearland Pkwy Extension WA1206 502,100 502,100 82,100 82,100 420,000
SH35 Waterline FM518 to Magnolia WA1302 2,037,134 518,715 518,715
CR94 Waterline WA1303 973,400 200,090 200,090
Sub-Total Expenditures 102,173,854 36,663,926 28,167,698 7,257,190 6,727,566 1,768,662
Transfers-Out/Other Uses:
Transfer-Out-To General Fund(" 238,712 238,712 150,665
Transfer-Out-To Fund 30(2) 1,506,740 1,506,740 1,544,226
Transfer Out-To Fund 67(3) 140,000 140,000
Transfer Out-To Fund 301 86,145
Special Services 86,456 86,456
Total Expenditures/Transfers-Out/Other Uses: 9,229,098 8,699,474 3,549,698
Ending Fund Balance 1,066,102 1,779,032 936,654
('Allocation for Project and Engineering Dept.expenses.
(2)Debt Service allocation for projects funded by City issuing debt.
(3)Transfer to Fund 67 for Impact Fee portion of SH35 Water&Sewer
332
FUND 44—
SHADOW CREEK RANCH
UTILITY IMPACT FEE FUND
FY 12
Project Project Funded Thru FY 12 Projection/ FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 444,985 444,985 1,087,768
Revenues:
Shadowcreek Impact Fees 753,542 4,018,954 1,364,110
Interest Income 2,702 1,051 1,958
Total Revenues 756,244 4,020,005 1,366,068
Expenditures:
Current Year Active Projects:
Transfers-Out/Other Uses:
Transfer-Out-To Water/Sewer Fund(1) 877,222 877,222 736,313
Transfer-Out-To Fund 67 2,500,000
Total Expenditures/Transfers-Out/Other Uses: 877,222 3,377,222 736,313
Ending Fund Balance 324,007 1,087,768 1,717,523
(')Debt Service allocation for projects funded by City issuing debt.
333
FUND 64—
1998 CERTIFICATE OF OBLIGATION FUND
FY 12
Project Project Funded Thru FY 12 Projection/ FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 923,447 923,447
Revenues:
Interest Income 460
Total Revenues 460
Expenditures:
Current Year Active Projects:
Inflow&Infiltration WW0805 1,058,139 1,058,139 134,232 923,598 923,907
Total Expenditures/Transfers-Out/Other Uses 1,058,139 1,058,139 923,598 923,907
Ending Fund Balance (151) 0
334
FUND 67-
WATER& SEWER REVENUE BOND FUNDS
FY 12
Project Project Funded Thru FY 12 Projection FY 13
Number Budget Budget 9/30/2011 Budget /Carryover Adopted
Beginning Fund Balance 10,868,699 10,868,699 973,525
Revenues:
Interest Income 3,235 8,428 1,984
Bond Proceeds 5,107,802 2,607,802
Transfer from Fund 44 2,500,000
Transfer from Fund 42 140,000 140,000
Transfer from Fund 30 2,680,000 2,680,000
Total Revenues 7,931,037 7,936,230 1,984
Expenditures:
Current Year Active Projects:
SH35 North 2 W67993 5,183,305 5,183,305 4,398,223 785,082 785,082
East Side of Hwy 288 Infrastructure W67072 2,637,857 2,627,857 2,627,857 10,000
FM1128 Sewer W67075 729,751 716,751 716,751 13,000
Hydraulic Modeling WE7074 59,56E 59,56E 39,404 20,162 20,162
SH35 North Force Main WW0801 356,975 356,975 356,975 356,975
Lift Station SCADA WW0807 502,618 502,E18 428,177 74,441 71,198
Water Plant SCADA WA0804 490,000 463,725 423,738 66,262 39,947
Sterling Road Waterline WA0807 142,275 142,325 142,275 0 50
Orange Street Utility T70051 425,000 425,000 42,017 382,983 413,042
Longwood LS Replacement and
Plant Rehab. WW0902 4,333,105 3,833,105 269,183 4,063,922 3,563,922
Barry Rose WWTP WW1004 3,753,760 3,753,760 265,187 3,488,573 3,488,573
Hatfield Basin Trunk Sewer Line WW1 103 4,634,000 4,634,000 187,909 4,446,091 4,446,091
Twin Creek Regional SCADA LS
Rehab. WW1101 2,659,000 2,659,000 91,913 2,567,087 2,567,087
Far Northwest WWTP Decanter WW1102 1,250,000 1,250,000 9,09E 1,240,904 1,240,904
Barry Rose Extension ST2001 165,485 165,485 165,485 165,485
Mykawa/Scott Lift Station WW1302 3,078,083 147,496 147,496
Hughes Ranch Rd SS WW1204 80,000 80,000
Sub-Total Expenditures 30,480,780 26,920,968 9,641,730 17,680,967 17,238,518 147,49E
Transfers-Out/Other Uses:
General Engineering/CIP
Administration WA1001 237,000 89,247 147,753 126,831
Transfer-Out-To General Fund" 313,80E 313,806 263,715
W/S Pro Rata Reimbursements 52,249
Issuance Costs 100,000 100,000
Total Expenditures/Transfers-Out/Other Uses 18,242,526 17,831,404 411,211
Ending Fund Balance 557,210 973,525 564,298
('Allocation for Projects and Engineering Departments.
(2)Assumes no additional payments to TxDOT.
335
I
•
FUND 301 -
WATER/SEWER PAY AS YOU GO CIP
FY 12
Project Project Funded Thru FY 12 Projection/ FY 13
Number Budget Budget 9/30/2011 Budget Carryover Adopted
Beginning Fund Balance 1,204,388 1,204,388 14,784
Revenues:
Transfer from Fund 30-Operations 1,259,497 1,259,497 1,046,492
Transfer from Fund 42 86,145
Interest Income 500 683 500
Total Revenues 1,259,997 1,260,180 1,133,137
Expenditures:
Current Year Active Projects
Twin Woods/Clearcreek Estates WL WA0806 154,365 154,365 1,511 152,854 152,854
Bellavita Waterline WA0809 664,600 664,600 36,557 628,043 628,043
Fite Waterline WA0810 91,439 91,439 12,311 79,128 79,128
GEC Administration WA1001 300,000 300,000 225,000 225,000 75,000
Walnut Lift Station WW1203 703,000 703,000 115,000 115,000 588,000
Broadway Trunk Sewer WW1202 155,000 155,000 18,008 18,008 136,992
Pearland Pkwy Waterline Extension WA1207 190,366 190,366 190,366 190,366
Fellows Loop WA1203 2,592,000 101,000 101,000 101,000
Water Loops WA1204 596,063 596,063 596,063 596,063
East Orange Waterline WA1205 152,060 152,060 152,060 152,060
Hughes Ranch Rd Waterline WA1301 60,000 60,000 60,000
West Oaks LS Retirement WW1304 180,222 36,872 36,872
Eliminate Somersetshire LS WW1303 151,844 151,844 151,844
Sub-Total Expenditures 5,990,959 3,356,609 50,379 2,257,522 2,257,522 1,048,708
Transfers-Out/Other Uses:
Transfer Out to General Fund° 192,262 192,262 83,929
Total Expenditures/Transfers-Out/Other Uses: 2,449,784 2,449,784 1,132,637
Ending Fund Balance 14,601 14,784 15,284
("Allocation for Projects and Engineering Departments.
336
IMPACT ON OPERATING BUDGET
Capital Improvement projects that will impact the operating budget are listed below. Only those projects that have
a significant financial and/or non-financial impact on the operating budget are included. These projects not only
include fiscal year 2013 projects, but also include projects identified in the Five-Year CIP. Operating impacts from
these are included in the City's long-range financial planning model. Projects are listed by project type.
DRAINAGE:
Cowerts Creek Diversion — This diversion and regional detention project for the Bailey Road Corridor will entail
construction of approximately 4,300 linear feet of interceptor box culvert, 3.2 miles of diversion ditches, a 1,200
acre-ft regional detention facility and associated culvert and road ditch improvements. Construction scheduled for
FY2015.
Lower Kirby Urban Center Regional Detention — Construction will provide regional storm water detention to the
area. Two detention ponds near Clear Creek, combined with the widening of the TxDOT ditch to provide
conveyance and storage between BW8 and Clear Creek, are included in this project. The initial construction
phase will improve the City's existing pond. Design in FY2013.
Old Townsite Drainage—The scope of this project will be to develop a drainage and detention plan for serving the
area with a sub-regional detention pond. Implementation of this project will allow for 15 acres to be developed
and will also provide regional detention for the re-development or expansion of approximately 20 acres. In
addition to this, the detention pond will also serve and mitigate the impacts of the expansion of the roadway
network within this portion of the Old Townsite. Design scheduled for FY2014.
D.L. Smith Detention Pond Expansion Phase I — This project will add 150 ac. ft. detention storage capacity to
mitigate existing flooding and for preparation of future development along Clear Creek and McHard Road area,
including future City facilities and the expansion of an educational facility. This expansion will lower the 100-year
water surface elevation of Clear Creek. Design scheduled for FY2015.
Cullen/FM 518 Regional Detention Pond — Construction of a detention pond, including ditch improvements and
possible underground storm sewer improvements, to provide the required detention for future development of
approximately 155 acres of undeveloped land along FM518. This will eliminate the need for individual detention
ponds as recommended in the Regional Detention Study and is a City Council priority. Design in FY2013.
Piper Drainage & Sidewalks — Enclose approximately 2,560 ft. of ditch and install sidewalks along Piper between
south of FM 518 and Fite Rd. This will connect to existing storm sewer on Fite Rd. and includes dredging of the
linear detention pond east of the elementary school at Fite and FM 1128. This work will relieve flooding and high
water issues. Design and construction scheduled for FY2014.
FACILITIES:
Intelligent Traffic System - This project will provide major upgrades to the City's entire traffic signal system
network. This system was taken over from TxDOT in FY 2011. It will provide upgrades to controllers, cameras,
and the system's communications system. The upgrade will allow a switch of the City's entire network of signals
to real-time monitoring, control, adjustments, trouble-shooting, and emergency response management from the
Traffic Operations Center. Construction in FY2013.
Tom Reid Library Expansion — Increase the current 20,584 sq. ft. building by 11,542 sq. ft. for an overall area of
32,126 sq. ft. The expansion will create new areas such as a bookstore, children's story time room, a teen zone,
computer labs, additional office/storage space, and enlarge the circulation desk and book stacks areas. The
significant growth of the City has created a need for the expansion of the library. Design and construction
scheduled for FY2015.
Operating Impact:
Operations & Maintenance
FY2016 -$39,640; FY2017 - $79,280
337
Fire Station #3 Reconstruction — Construction of an approximately 10,000 sq. ft. station to house Fire and EMS
personnel, including dorm space, kitchen, offices, three double-deep apparatus bays, gear and medical supplies
storage, etc., to accommodate 24-hour operation. Assumes volunteer staffing and reallocation of three rovers.
Design in FY2013.
Operating Impact:
6 FTE Personnel
FY2014 -$404,177; FY2015 -$543,347; FY2016 -$553,664; FY2017—$561,158
Fire Station #1 — Construction of an approximately 10,000 sq. ft. station to house personnel for Fire and EMS,
including dorm space, kitchen and dining area, day room, offices, and exercise room. Also included are three
double-deep apparatus bays, gear and medical supplies storage. This facility will replace a 44 year old station
and will improve response times. It will also be better to accommodate 24-hour operation. Design scheduled for
FY2014.
Operating Impact:
Operations& Maintenance
FY2016 -$36,597; FY2017 -$73,194
Old Police Department Building Renovations — Due to the relocation of the Police Department into the new Public
Safety Building, and the planned relocation of several departments from existing city facilities, renovations may
include additional windows, new furniture, remodeling lobby/receptionist area, additional parking and landscaping.
Fire and EMS Admin, as well as the Fire Marshal, will relocate to this facility. Renovations will meet the needs of
a growing City and revise the space needed to bring it up to the Unified Development Code requirements.
Construction in FY2013.
Operating Impact:
1 FTE Personnel
FY2014 -$85,992; FY2015 -$87,226; FY2016 -$88,484; FY2017 -$89,768
PARKS:
Trail Connectivity — This is a hike and bike trails project designed to provide opportunities for City residents to
walk, run or bike ride on a series of trails connected to various parts of the City. Phase II scheduled in FY2013.
Operating Impact:
1 FTE Personnel
FY2014 -$50,699; FY2015 -$98,859; FY2016 -$104,062; FY2017 -$105,820
Max Road Sports Complex - Phase I — Improvements include six international sized (11vs11) lighted fields for
soccer and other sports, restrooms, and parking. The development of this facility will allow Centennial Park fields
to be converted to a facility for youth softball that will allow the youth soccer program, youth softball program and
the youth baseball program to expand as the population in the community increases. Construction in FY2013.
Operating Impact:
1 FTE Personnel
FY2014 -$338,460; FY2015 -$338,963; FY2016 -$358,024; FY2017 -$372,212
Shadow Creek Ranch Park - Phase I — Develop eight lighted softball and baseball fields, one soccer field, six
volleyball courts, a hike and bike trail around the fields, a lawn amphitheater for special events, and parking. The
Parks and Recreation Master Plan calls for a multi-purpose sports complex in this area of the community to serve
the anticipated growth of the area. Construction scheduled for FY2014.
Operating Impact:
5 FTE Personnel
FY2015 -$517,912; FY2016 -$472,384; FY2017-$482,325
338
Independence Park— Phase I — Improvements include the reorientation of the entry into the park, relocation and
upgrade of the existing playground, improvements to the existing pavilion, the construction of additional parking,
and amphitheater for special events. Design to begin FY2015.
Delores Fenwick Nature Center— Phase I —Construct a 7,000 sq.ft. LEED platinum certified building with an open
air pavilion at one end that would include environmental education displays, demonstration gardens, interpretive
exhibits, 6 or 7 offices and work areas, a classroom with 50 seat capacity, 400 sq. ft. of storage, and an outdoor
spray station. Phase II will include 2 miles of 6 ft. and 8 ft. trails, a boardwalk, pedestrian bridge, fishing pier,
picnic and rest areas, a tree farm, paddle craft launching area and parking. This site will provide a unique
learning opportunity for the entire community. Design to begin FY2015.
Centennial Park — Phase II — Upon completion of the Max Road Sports Complex, this project will include the
demolition of the existing soccer fields to be replaced with the construction of two lighted softball fields, installation
of a picnic pavilion, and additional parking. This will provide more recreational opportunities for residents and
visitors. Construction to be completed in FY2015.
Operating Impact:
1 FTE Personnel
FY2015 -$71,700; FY2016 -$97,856; FY2017 -$98,853
Hunter Park (formerly Orange Street Park) - Phase II —The continued development of this park will include trails,
benches, a gathering area, landscaping and/or a pavilion for the residents of the City. Design and construction to
begin in FY2015.
Operating Impact:
Operations& Maintenance
FY2015 -$16,900; FY2016 - $17,900; FY2017 -$18,700
STREETS:
Business Center Drive — To provide a secondary thoroughfare to alleviate traffic congestion near the Pearland
Town Center, an additional two lanes will be added from Broadway to the south entry of the Pearland Town
Center, and four lanes from the south Town Center entrance to CR59. The proposed cross section is concrete
curb and gutter with sidewalks, and the project will include improvements to CR59 to accommodate increased
traffic. Construction in FY2013.
Operating Impact:
Operations & Maintenance
FY2013 -$6,304; FY2014 -$25,218; FY2015 -$25,218; FY2016 -$25,218; FY2017 -$25,218
CR 403 (Hughes Ranch Road) — Reconstruction of two miles of CR403 from Cullen to Smith Ranch Road from a
two-lane asphalt open ditch roadway to a four-lane concrete curb and gutter boulevard to provide enhanced
safety and access to Dawson High School. Furthermore, it will provide access to SH 288, in conformance with
the City's Thoroughfare Plan. A noise barrier will also be included. Construction to begin FY2016.
Operating Impact:
Operations & Maintenance
FY2013 -$3,352; FY2014 -$3,352; FY2015 -$3,352; FY2016 -$3,352; FY2017 -$6,430
CR 94 Expansion — Expansion from two lanes to four lanes, divided, with raised medians, concrete curb and
gutter, landscaping, and storm sewer. New development and a new Park-n-Ride have increased traffic on this
roadway. A strong demand for better access to this area calls for the expansion of this roadway. Design in
FY2013.
Operating Impact:
Operations & Maintenance
FY2015 -$981; FY2016 -$10,981; FY2017 -$10,981
339
Mykawa Road Widening — Construct approximately three miles of four-lane concrete curb and gutter divided
boulevard section roadway, including storm sewers, outfalls and detention, traffic signals and related items on
Mykawa Road to help alleviate traffic from Beltway 8 to FM 518. Design in FY2015.
McHard Road Extension — Extend road approximately 3.5 miles from Cullen Parkway to Mykawa Road, with
raised medians. Includes storm sewers, outfalls and detention, traffic signals, sidewalks and related items. This
will alleviate traffic on FM518 in accordance with the City's Major Thoroughfare Plan. Design and construction
scheduled for FY2017.
BaileyNeterans to FM 1128 — Bailey Road will be widened to four lanes with concrete curb and gutter. Drainage
improvements will also be added. This widening will accommodate school traffic and provide re-graded ditches.
Construction scheduled for FY2015.
Pearland Parkway Extension — Extend Pearland Parkway approximately 4,500 ft. from 500 ft. east of Oiler Drive
to Dixie Farm Rd., construct a four-land concrete curb and gutter divided roadway with raised medians and a
bridge crossing at Cowart's Creek. This will connect minor and major thoroughfares in accordance with the
Thoroughfare Plan and provide traffic congestion relief to and from Beltway 8. Construction in FY2013.
Operating Impact:
1 FTE Personnel
FY2015 -$34,962; FY2016-$35,288; FY2017 -$35,621
Fite Road —An extension of approximately 2,500 sq. ft. that will include four undivided lanes of concrete curb and
gutter, including storm sewers, outfalls and detention, traffic signals and related items. This will reduce the
amount of traffic currently diverted to Walnut Street. This is a heavily used roadway that serves residential,
commercial and school traffic. Construction in FY2014.
Operating Impact:
Operations & Maintenance
FY2015 -$4,350; FY2016 - $4,850; FY2017 -$4,850
Longwood Street Reconstruction — Replace existing paving on Longwood Street, and remove and replace 12"
and 8" asbestos concrete water lines and add 4 ft. sidewalks on both sides of the road. This same work will be
done on Paul Drive from Longwood to the city limits and on McDonald Drive from Dixie Farm Road to Longwood
within this project. This project is needed because of ongoing drainage issues. Design scheduled for FY2016.
Max Road — Widen Max Road to 4 lanes, including concrete curb and gutter, storm sewers, outfalls and
detention, from the future Hughes Ranch alignment, connecting with Reid Boulevard; includes storm sewers,
outfalls and detention, traffic signals and related items. This project will improve mobility, reduce maintenance
and increase public safety. Construction scheduled to begin in FY2014.
Operating Impact:
Operations & Maintenance
FY2015 -$17,550; FY2016 -$20,325; FY2017-$20,325
Sidewalk Installation —To facilitate safe public access to schools, parks and businesses and encourage reduction
in vehicle traffic, will install sidewalks near heavy-use areas such as schools, parks and businesses, for a total of
40,410 linear feet of four-foot wide sidewalks. Includes drainage work. Multi-year construction scheduled to
begin in FY2014.
WATER:
Surface Water Plant — Growth on the west side of the City drives demand for the continued development of the
Surface Water Plant. Phase I in 2008-2009 included the purchase of property for the plant and provided interim
work to protect erosion of neighbors' properties. In FY2014 plant design begins with a schedule to have the plant
online in 2019. Phase I to be 10 MGD surface water plant, to ultimately become a 20 MGD plant. Design
scheduled for FY2015.
340
FM 1128 Water Line — Install approximately 5,300 ft. of 16" waterline along FM 1128 from Bailey Rd. to CR100.
This will loop the system from Veterans Dr. to FM 1128 for additional water pressure and fire protection based on
demand. Design scheduled for FY2015.
CR 94 Waterline— Install approximately 5,300 ft. of 12" waterline from Hughes Ranch Rd/CR 403 to just north of
FM 518. This will improve water quality and distribution in the area as warranted by the City's water model.
Design in FY2013.
Pearland Parkway Waterline — Install approximately 4,000 linear ft. of 12" water line from Shadycrest to Dixie
Farm Rd., connecting to 16" water lines to the north and south and provide additional water source to residential
neighborhoods in the area. Construction in FY2013.
Veterans Drive Waterline — Install approximately 5,300 ft. of 16" waterline on Veterans Drive from Bailey Road
south to CR100 and continue an additional 5,300 ft. with a 12" line from CR100 to CR128 to supply water to the
City limits and ETJ south of Bailey Road in preparation of future development and demand. Design scheduled for
FY2015.
McHard Road Waterline — Install approximately 34,000 ft. of 16" water line along McHard Road from SH35 to
Business Center Drive to provide a connection between the east and west sides of the City, allowing for more
efficient water flow, improved fire protection and movement of water from the expanded Alice Street Water Plant.
Construction scheduled for FY2014.
Operating Impact:
Operations & Maintenance (savings)
FY2014 -($187,500); FY2015 -($750,000); FY2016- ($750,000); FY2017—($750,000)
Green Tee Rehabilitation — Modify the Green Tee water pumping station to eliminate incoming water from Clear
Brook City MUD and transform the station into a booster station. This project will eliminate a high-priced water
source and improve water quality in the area. Design scheduled for FY2017.
Operating Impact:
Operations & Maintenance (savings)
FY2017 -($102,000)
CR 100 Waterline— Install approximately 13,160 ft. of 16"waterline along CR 100 from Veterans Drive to FM1128
(Manvel Road), supplying water for future projected growth and development. Design in FY2015.
Harkey Road Waterline — Install approximately 13,300 ft. of 12" waterline from Harkey Road (CR 100) south to
CR 128 and east to Veterans Drive to improve water pressure and fire protection in the area. Design in FY2015.
WASTEWATER:
Broadway Trunk Sewer Extension — Addition of a new 12" sewer line for approximately 1,160 feet to provide
gravity sewer to vacant properties north and south of Broadway, east of Liberty/Country Club, as well as serve
properties that aren't currently served and eliminate Pirate's Alley Lift Station. Construction in FY2013.
Operating Impact:
Operations & Maintenance (savings)
FY2014 -($8,933); FY2015 - ($8,933); FY2016 - ($8,933); FY2017 -($8,933)
Walnut Lift Station — Replace the Walnut regional lift station with a new lift station. The replacement of the lift
station is needed due to the existing lift station's safety concern. The lining of the existing lift station is failing, and
a hole has developed in the floor of the dry well. Some of the pump suction piping has also failed, and the
remainder of the piping is in very poor condition. Construction in FY2013.
Operating Impact:
Operations & Maintenance (savings)
FY2014 -($2,978); FY2015 - ($2,978); FY2016 - ($2,978); FY2017 - ($2,978)
341
West Oaks Lift Station — Abandonment of this lift station and installation of a new 12" gravity sewer line along •
Harkey Road for approximately 771 feet. Design in FY2013. '
Operating Impact:
I
Operations & Maintenance (savings)
FY2014 - ($4,467); FY2015 - ($8,933); FY2016 -($8,933); FY2017- ($8,933)
Mykawa/Scott SCADA Lift Station — Replace existing lift station with a new 12" force main for approximately 2,500
ft., from Mykawa to SH35 and an 8-12" gravity line for approximately 3,430 ft. along Mykawa from Scott to Shank ft
to reduce flow to the Barry Rose WWTP, reduce surcharging in the McHard 24" trunk sewer, and eliminate one lift
station. Design scheduled for FY2014.
Operating Impact:
Operations & Maintenance (savings)
FY2015 - ($2,233); FY2016 - ($8,933); FY2017 -($8,933)
Orange/Mykawa Lift Station — Install approximately 3,386 ft. of 12" gravity sewer line along Mykawa from Orange
to Walnut and abandon current lift station. This project will eliminate an inverted siphon gravity line and remove
the existing lines from being in conflict with the drainage for the Mykawa Road project. Design scheduled for
FY2014.
Operating Impact:
Operations & Maintenance (savings)
FY2015 - ($4,467); FY2016 - ($8,933); FY2017 -(8,933)
Somersetshire Lift Station — Eliminate temporary lift station and reroute approximately 680 linear feet of 12"
sanitary sewer through primarily backlot easements. Without the reroute, it would require the acquisition of a
permanent lift station site and construction of a the lift station. Design and construction in FY2013.
Operating Impact:
Operations & Maintenance (savings)
FY2013 - ($2,233); FY2014 - ($8,933); FY2015 -($8,933); FY2016 - ($8,933); FY2017 - ($8,933)
Pearland Heights Lift Station — Reroute approximately 1,700 linear feet of 12" sanitary sewer to Pearland Heights
lift station. This will eliminate 1 lift station. The existing lift station is in very poor condition and will require
extensive rehabilitation if it is retained. Design and construction scheduled for FY2014.
Operating Impact:
Operations & Maintenance (savings)
FY2014 -($4,467); FY2015 - ($8,933); FY2016- ($8,933); FY2017- ($8,933)
Oak Brook Estates—Abandon existing Lift Station and install approximately 850 ft. of 12" gravity sewer line from
Branch Hill Drive to Dixie Farm Road. Design and construction scheduled for FY2014.
Operating Impact:
Operations & Maintenance (savings)
FY2015 -($8,933); FY2016 - ($8,933); FY2017- ($8,933)
Veterans Drive Lift Station —This project extends the trunk sewer south along Veterans Drive as far as Dare
Road. This will allow gravity sewer for development south of Bailey road and will eliminate two lift stations.
Design and construction scheduled for FY2017.
Operating Impact:
Operations & Maintenance (savings)
FY2017 -($8,933)
Roy/Max/Garden Roads Basin Sewage System— Install a total of approximately 4,940 ft. of 18", 1,300 ft. of 15",
and 1,200 ft. of 15" trunk sewer in the area of Broadway, Roy, Max, Garden, and O'Day roads to Hickory Slough.
This will eliminate two existing lift stations and extend service to the area. Design scheduled for FY2015.
342
SPECIAL REVENUE FUNDS
The Special Revenue Funds are used to account for specific revenues that are legally restricted
for particular purposes. A description of the individual Special Revenue Funds follows and the
budget schedules can be found following this document.
Court Security—Article 102.017 of the Code of Criminal Procedures allows a city to collect, when a defendant is
convicted, a $3.00 fee. A fund designated by this article is created to govern this collection and the money may
only be used for the purpose of providing security services for buildings housing a municipal court.
Citywide Donation — A fund used to account for miscellaneous donations for all City Departments except the
Parks and Recreation Department.
Court Technology — Article 102.0172 of the Code of Criminal Procedures allows a city to collect, when a
defendant is convicted, a $4.00 fee. A fund designated by this article is created to account for this collection,
which may be used only to finance technological enhancements of the municipal court.
Court Juvenile Management—Article 102.0174 of the Code of Criminal Procedures allows a city to collect up to
a $5.00 fee from each Class C misdemeanor conviction for the expenditures related to employment of a Juvenile
Case Manager. The City charges a $4.00 fee.
Traffic Impact Improvement—A fund that accounts for resources to be used for traffic improvements based on
traffic analysis.
Regional Detention—A fund created to account for regional detention development.
Hotel/Motel Occupancy Tax—A fund created to account for hotel/motel occupancy tax revenue.
Park Donations -A fund used to account for special events donations and expenditures provided by the Parks &
Recreation Department and for the development of City parks.
Park and Recreation Development — A fund created to account for the development of parks with park
dedication fees.
Tree Trust —A fund created to account for tree trust donations.
Sidewalk—A fund created to account for resources designated for sidewalks.
Police State Seizure — A fund created to account for state seizure funds, which are used solely for law
enforcement purposes.
Federal Police —A fund created to account for federal seizure funds and can only be used to support activities
that result in further seizures.
Grant Fund—To account for all revenues and expenditures associated with federal, state and local grants,
except CDBG.
Community Development Block Grant—A fund used to account for revenues and expenditures associated with
the Federal Community Development Block Grant.
Community Development Block Grant—Recovery — A fund used to account for revenues and expenditures
associated with the Federal Community Development Block Grant—American Recovery and Reinvestment Act.
Management District 1 — Fund created to account for sales tax collections from the Poag & McEwen Lifestyle
Center development to finance and assist the development of public infrastructure.
343
University of Houston — Fund created to account for the revenues and expenditures associated with an
operating lease agreement between the City, University of Houston, and Pearland Economic Development
Corporation. '
Municipal Channel (PEG) — Fund created to account for the revenues and expenditures associated with the
purchase of equipment for public-access television broadcasting under rules set forth by the Federal
Communications Commission (FCC).
344
COURT SECURITY FUND - 17
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
City Council adopted a resolution authorizing Municipal Court to collect a $3 fee from each defendant found
guilty of a misdemeanor. Pursuant to the Texas Code of Criminal Procedure, revenues generated from this fee
must be deposited into a special fund. The money collected may be used only to fund court security and
includes such items as metal detectors, surveillance equipment, security personnel, security hardware,
personnel security training, or other security measures. The revenues generated from this fee cover the cost of
a full-time Court Bailiff and a part-time Court Bailiff, in addition to operating costs. A part-time Bailiff was added
in fiscal year 2012. The proportional share of Securenet (software/hardware for building security) maintenance
remains funded in fiscal year 2012 and 2013. Court Efficiency (10% of time pay fees) is also part of this fund.
The fund balance at 9/30/2013 is estimated to be $132,911.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
FINES& FORFEITURES $ 54,323 $ 56,428 $ 59,254 $ 61,087
INTEREST INCOME 198 332 73 75
TRANSFER IN 535 535
TOTAL 54,521 57,295 59,862 61,162
EXPENDITURES
SALARY&WAGES 58,326 44,223 54,841
MATERIALS& SUPPLIES 241 800 1,799 300
MISCELLANEOUS SERVICES 3,837 13,594 12,996 13,994
TRANSFER 45,706
TOTAL 49,784 72,720 59,018 69,135
REVENUES OVER(UNDER) EXPENDITURES 4,737 (15,425) 844 (7,973)
FUND BALANCE -BEGINNING 135,303 140,040 140,040 140,884
FUND BALANCE-ENDING $ 140,040 $ 124,615 $ 140,884 $ 132,911
345
I
COURT SECURITY FUND - 17
REVENUES r
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget I
I
017-0000-352.03-00 BUILDING SECURITY 48,858 50,383 53,700 55,687
017-0000-352.05-00 TIME EFFICIENCY FEES 5,465 6,045 5,554 5,400
*FINES& FORFEITURES 54,323 56,428 59,254 61,087
I
017-0000-356.00-00 INTEREST INCOME 198 332 73 75
*MISCELLANEOUS 198 332 73 75
017-0000-359.03-00 TRANSFER FROM FUND 18 535 535
*TRANSFER IN 535 535 I
I
TOTAL 54,521 57,295 59,862 61,162
/ 1
Revenues vs Expenditures
I
$350,000 $308,905 [
$300,000 -
$250,000 - -
$200,000
$150,000
$100,000 $65,487 $68,448 $73,905 $78,638 [
$52,104 $54,728 $46,360
$50,000 ______M-__j.11-____ I
$0
FY 2011 Actual Amended Budget Year End Projection Adopted Budgetle
FY 2012 FY 2012 FY 2013
I
❑REVENUES ■EXPENDITURES
I.
346
CITYWIDE DONATION FUND - 18
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Citywide Donation Fund is used to account for miscellaneous donations for all City Departments, except the
Parks and Recreation Department. Donations received for specific reasons or for specific departments shall be
spent for those purposes. Expenditures in fiscal year 2012 total $22,551 and include $2,250 for the Spay
Neuter Assistance Program (SNAP) in Animal Control, $2,740 for light installation at the shelter, and $1,695 for
a euthanasia table. Expenditures in EMS in fiscal year 2012 include $4,749 for lights for a new Tahoe rescue
vehicle, $2,707 for a toughbook, $2,875 for an AED, and $1,453 for graphics for the rescue vehicle. The
expenditure for fiscal year 2013 includes $4,200 for defibrillator mounts for ambulances in EMS, as well as
$7,416 for mobile gateways that allow for private wifi connection in the vehicles, and $4,482 for one mobile
radio. Fund Balance at 9/30/2013 is anticipated to be $85,101. In fiscal year 2010 the City began collecting
donations, via water bills, for a Westside Library. Funds of $389 are anticipated by 9/30/2013. The amount
available for the Animal Shelter is approximately $72,000, with approximately $6,900 available for EMS, $1,750
for Police, and $2,800 for Fire.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
INTEREST INCOME $ 76 $ 134 $ 35 $ 33
MISCELLANEOUS DONATIONS 29,299 24,453 31,934 30,980
TOTAL 29,375 24,587 31,969 31,013
EXPENDITURES
MATERIALS&SUPPLIES 5,802 1,184 3,412
MAINTENANCE OF EQUIPMENT 1,453
MISCELLANEOUS SERVICES-ANIMAL CONTROL 2,250
INVENTORY-ANIMAL CONTROL 12,874 1,695
INVENTORY- E.M.S. 1,986 8,457 16,098
TRANSFER OUT 535 535
CAPITAL OUTLAY- E.M.S. 5,305 4,749
TOTAL 13,093 14,593 22,551 16,098
REVENUES OVER(UNDER) EXPENDITURES 16,282 9,994 9,418 14,915
FUND BALANCE-BEGINNING 44,486 60,768 60,768 70,186
FUND BALANCE-ENDING $ 60,768 $ 70,762 $ 70,186 $ 85,101
347
CITYWIDE DONATION FUND - 18 L
REVENUES I
FY 2013 ADOPTED BUDGET
I
REVENUES FY 2012 FY 2012 FY 2013 I
FY 2011 Amended Year End Adopted I
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
I
018-0000-356.00-00 INTEREST INCOME 76 134 35 33
•
*INTEREST 76 134 35 33
018-0000-358.00-00 MISCELLANEOUS 22
018-0000-358.01-00 DONATIONS 28,099 24,303 31,824 30,905
018-0000-358.01-02 WEST SIDE LIBRARY EXT 178 150 110 75
018-0000-358.01-05 FIRE SAFETY GRANT 1,000
I.
*MISCELLANEOUS DONATIONS 29,299 24,453 31,934 30,980
TOTAL 29,375 24,587 31,969 31,013 I
I
le
411
348
COURT TECHNOLOGY FUND - 19
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
City Council adopted a resolution pursuant to the Texas Code of Criminal Procedure, authorizing Municipal
Court to collect a $4 fee from each defendant found guilty of a misdemeanor. The revenues generated from
this fee may only be used to fund court technology and includes such items as computer equipment, imaging
systems, electronic kiosks, docket management systems, and electronic ticket writers. In fiscal year 2012,
revenues were used to pay for software maintenance on Automatic License Plate Recognition Systems
(ALPRS), ticket writers, click2gov, and case management. It also included wireless internet for the Court suite
and an Automated External Defibrillator(AED) for the Court side of the Public Safety Building. Fiscal year 2013
expenditures of $308,905 include $271,616 to update the Court's software to accommodate the changes in
volume and technology, and also to comply with legislative-required updates and specific needs not currently
being addressed timely, or with ease. The total anticipated cost for the software is $292,850, with any
remaining cost to be paid from the fiscal year 2014 budget, if needed. Fund Balance at 9/30/2013 is estimated
to be $6,716.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
FINES& FORFEITURES $ 65,200 $ 67,910 $ 73,800 $ 78,523
INTEREST INCOME 287 538 105 115
TOTAL 65,487 68,448 73,905 78,638
EXPENDITURES
MATERIALS&SUPPLIES 384 1,994 1,818 1,900
MISCELLANEOUS SERVICES 7,092 11,433 8,677 26,330
MAINTENANCE OF EQUIPMENT 15,713 26,358 23,049 24,999
INVENTORY 3,642 4,459
CAPITAL OUTLAY 28,915 11,301 8,357 255,676
TOTAL 52,104 54,728 46,360 308,905
REVENUES OVER(UNDER) EXPENDITURES 13,383 13,720 27,545 (230,267)
FUND BALANCE-BEGINNING 196,055 209,438 209,438 236,983
FUND BALANCE -ENDING $ 209,438 $ 223,158 $ 236,983 $ 6,716
349
I
COURT TECHNOLOGY FUND - 19
REVENUES
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted m
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
.
019-0000-352.04-00 COURT TECHNOLOGY 65,200 67,910 73,800 78,523
*FINES&FORFEITURES 65,200 67,910 73,800 78,523
019-0000-356.00-00 INTEREST INCOME 287 538 105 115
*INTEREST 287 538 105 115 .
,
TOTAL 65,487 68,448 73,905 78,638
L
.
I
Revenues vs Expenditures
$350,000 -
$308,905
$300,000
$250,000 m
$200,000
$150,000
11111
$100,000 $65,487 $68,448 $73,905 $78,638
$52,104 $54,728 $46,360 I
$50,000
$0 -
FY 2011 Actual Amended Budget Year End Projection Adopted Budget
FY 2012 FY 2012 FY 2013
❑ REVENUES I■EXPENDITURES
J
I:
II
•
•
350
COURT JUVENILE MANAGEMENT FUND - 23
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCES
FY 2013 ADOPTED BUDGET
OVERVIEW
The State of Texas has authorized the governing body of a municipality to collect a fee up to $5 from each
Class C misdemeanor conviction for the expenditures related to the employment of a Juvenile Case Manager.
Pursuant to the Texas Code of Criminal Procedure, Article 102.0174, revenues generated from this fee must
be deposited into a special fund. This new fund began with the 2010 fiscal year, with a fee of $4 for each
conviction. The revenues generated from this fee covers the cost of the Juvenile Case Manager. In fiscal
year 2012 this position was charged directly to this fund as opposed being funded in the General Fund and
transferring costs to that fund. Fund Balance at 9/30/2013 is estimated to be $50,726.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
FINES&FORFEITURES $ 60,955 $ 62,794 $ 71,075 $ 75,624
INTEREST INCOME 28 52 12 65
TOTAL 60,983 62,846 71,087 75,689
EXPENDITURES
SALARY&WAGES 56,814 52,945 59,706
MISCELLANEOUS SERVICES 1,500 1,300 1,500
INTERFUND TRANSFER 50,653
TOTAL 50,653 58,314 54,245 61,206
REVENUES OVER(UNDER) EXPENDITURES 10,330 4,532 16,842 14,483
FUND BALANCE-BEGINNING 9,071 19,401 19,401 36,243
FUND BALANCE-ENDING $ 19,401 $ 23,933 $ 36,243 $ 50,726
351
I
COURT JUVENILE MANAGEMENT FUND - 23 I
REVENUES I
FY 2013 ADOPTED BUDGET
I
II
REVENUES FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
023-0000-352.00-00 FINES& FORFEITURES 60,955 62,794 71,075 75,624 L
*MISCELLANEOUS 60,955 62,794 71,075 75,624
023-0000-356.00-00 INTEREST INCOME 28 52 12 65
*INTEREST 28 52 12 65
I
TOTAL 60,983 62,846 71,087 75,689 I
I
L
le
352
TRAFFIC IMPACT IMPROVEMENT FUND — 35
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Traffic Impact Improvement Fund accounts for resources for traffic improvements. Funds are collected as
a result of a traffic impact analysis performed for new developments. Traffic engineers analyze the proposed
traffic patterns and trips generated by the development and then estimate the costs of the improvements
needed to mitigate the impact the development has on the transportation system. For those improvements that
cannot be constructed at the time of development, the funds are received from the developer and held until the
projects can be incorporated into a City project. Expenditures of $42,258 are anticipated for fiscal year 2013
toward the Pearland Parkway Extension project. The fund balance at 9/30/2013 is estimated to be $550,171.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
MISCELLANEOUS $ 44,800 $ $ $
INTEREST INCOME 790 1,478 600 425
TOTAL 45,590 1,478 600 425
EXPENDITURES
INTERFUND TRANSFER 750 42,258
TOTAL 750 42,258
REVENUES OVER (UNDER) EXPENDITURES 44,840 1,478 600 (41,833)
FUND BALANCE -BEGINNING 546,564 591,404 591,404 592,004
FUND BALANCE -ENDING $ 591,404 $ 592,882 $ 592,004 $ 550,171
353
TRAFFIC IMPACT IMPROVEMENT FUND - 35
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES '
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
035-0000-358.19-00 TRAFFIC IMPROVEMENT REVENUE 44,800
I
*MISCELLANEOUS 44,800
I
035-0000-356.00-00 INTEREST INCOME 790 1,478 600 425 g
035-0000-356.06-00 UNREALIZED CAPITAL GAIN/LOSS
I
*INTEREST 790 1,478 600 425
TOTAL 45,590 1,478 600 425
411
•
354
REGIONAL DETENTION FUND -43
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Regional Detention Fund accounts for regional detention development. A certain amount of capacity in a
regional detention facility is allocated to the watershed and a certain amount of capacity is reserved for future
detention needs based on new development. Developers can buy into the regional detention based on capacity
needs versus capacity available. The current regional detention pond program is based on five regional
detention ponds throughout the City. The old rate to purchase regional detention was $7,500 per acre feet.
The City completed a regional detention study in September 2010, which proposed various sub-regional
detention ponds. Capacity from the pond would be purchased at a per acre feet fee based on construction cost
of the pond. The fee structure will help recover the cost to purchase the property, design and construct the
pond. A total of $4,039 was transferred in fiscal year 2011 for the Independence Park detention pond. Due to
new development in Avalon Terrace, $24,750 is projected as buy-in for detention capacity in Hickory Slough
and transferred to the Capital Projects Fund towards construction.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
MISCELLANEOUS $ 5 $ $ 100 $ 5
REGIONAL DETENTION FEES 24,750
TOTAL 5 24,850 5
EXPENDITURES
TRANSFER TO FUND 20 4,039
TRANSFER TO FUND 203 24,750
TOTAL 4,039 24,750
REVENUES OVER(UNDER) EXPENDITURES (4,034) 100 5
FUND BALANCE-BEGINNING 4,034 100
FUND BALANCE-ENDING $ $ $ 100 $ 105
355
I
REGIONAL DETENTION FUND -43 1
REVENUES 1
FY 2013 ADOPTED BUDGET
REVENUES
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
043-0000-335.65-00 MISCELLANEOUS 1
043-0000-356.00-00 INTEREST INCOME 5 100 5
I
*MISCELLANEOUS 5 100 5
I
043-0000-358.30-00 REGIONAL DETENTION FEES 24,750
043-0000-358.99-00 MISCELLANEOUS
*REGIONAL DETENTION FEES 24,750 C
TOTAL 5 24,850 5
C
I
C
re
lei
356
HOTEL/MOTEL OCCUPANCY TAX FUND -45
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Hotel/Motel Occupancy Tax Fund is used to account for revenues realized from hotel occupancy taxes.
Local hotel occupancy tax revenues may only be spent to establish or enhance a convention center, cover the
administrative expenses for registering convention delegates, pay for tourism related advertising and
promotions, fund programs that enhance the arts or pay for historic preservation or restoration projects, and
pay for sports related expenditures pursuant to state law that will enhance tourism. By law, cities with
populations of less than 125,000 must spend at least 1% of hotel tax receipts on advertising, no more than
15% on art programs and a maximum of 50% on historic preservation. Pearland is home to nine existing
hotels, totaling 685 rooms: Best Western, Hampton Inn, La Quinta, The Courtyard by Marriott, Comfort Suites,
Hilton Garden Inn, Candlewood Suites, and two Holiday Inn Express hotels.
Expenditures in fiscal year 2012 include $250,506 for an annual contract between the City and the Pearland
Area Chamber of Commerce to advertise and promote tourism and the convention and hotel industry of the
City and $125,739, a tax rebate to Hilton Garden Inn for the hotel's conference center. Hotel Occupancy Tax is
projected to be $930,059 in fiscal year 2013, with the addition of two hotels in MUD4, Sleep Inn & Suites with a
capacity of 66 rooms and Springhill Suites with capacity of 92 rooms. Expenditures for fiscal year 2013 total
$579,397 and include $385,530 for an annual contract between the City and the Pearland Area Chamber of
Commerce, and a tax rebate of 71% on the Hilton Garden Inn taxes for the hotel's conference center. In fiscal
year 2010 City Council approved a Cultural Arts Grants Program to increase tourism and hotel industry activity.
Maximum of grants to be provided in any given year would be $15,000. Fund Balance at 9/30/2013 is
estimated to be$2,130,556.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
HOTELJMOTEL OCCUPANCY TAX $ 652,110 $ 626,014 $ 768,930 $ 930,059
INTEREST INCOME 1,848 1,800 993 1,023
MISCELLANEOUS 25
TOTAL 653,983 627,814 769,923 931,082
EXPENDITURES
MISCELLANEOUS SERVICES 419,383 444,467 445,944 579,397
INVENTORY 12,382
CAPITAL OUTLAY 15,208
TRANSFER TO DSF/CIP 170,537
TOTAL 617,510 444,467 445,944 579,397
REVENUES OVER(UNDER) EXPENDITURES 36,473 183,347 323,979 351,685
FUND BALANCE-BEGINNING 1,418,419 1,454,892 1,454,892 1,778,871
FUND BALANCE-ENDING $ 1,454,892 $ 1,638,239 $ 1,778,871 $ 2,130,556
357
I
HOTEL/MOTEL OCCUPANCY TAX FUND -45
REVENUES
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
I
045-0000-350.03-02 HOTEUMOTEL OCCUPANCY TAX 652,110 626,014 768,930 930,059
*OTHER TAXES 652,110 626,014 768,930 930,059 rI
045-0000-356.00-00 INTEREST INCOME 1,848 1,800 993 1,023
045-0000-358.12-00 MISCELLANEOUS 25
*MISCELLANEOUS 1,873 1,800 993 1,023
TOTAL 653,983 627,814 769,923 931,082
Hotel/Motel Tax 5-Year History
$1,000,000 - $930,059
$900,000 -
$800,000 $768,930
$700,000 $652,110
$600,000 -
$500,000 -
$456,872 $496,278
$400,000 - $346,018
$300,000 -
$200,000
$100,000 -
$0 I I I I
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Projection Adopted
Budget
I.
Revenues vs Expenditures
$1,000,000 - $931,082
$900,000 - $769,923
$800,000 $653,983
$700,000 - $617,510 $627,814
$600,000- $579,397
$500,000 $444,467 $445,944
$400,000 -
$300,000 - .
$200,000 -
$100,000 -
Actual Amended Projection Adopted
FY 2011 Budget Year End Budget
FY 2012 FY 2012 FY 2013
O REVENUES •EXPENDITURES
358
PARK DONATIONS FUND -46
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Park Donations Fund was created to account for donations and sponsorships for Park Special Events such
as the July 4th event or Winterfest. This fund is also used to account for the receipt and use of citizen
donations through their water bills. Use of these funds are allocated to specific events as identified with the
donation or sponsorship, to supplement events, grants or park development. In fiscal year 2012, funds were
used to supplement the senior program and park events, such as Winterfest, July 4th, and Summerfest, to
name a few. In fiscal year 2013, funds are budgeted to supplement programs based upon the donations
received. Fund Balance at 9/30/2013 is estimated to be $96,422.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
INTEREST INCOME $ 78 $ 146 $ 35 $ 40
DONATIONS 1,250 1,200 1,200 1,200
SPONSORSHIPS 68,811 26,100 81,750 80,000
TOTAL 70,139 27,446 82,985 81,240
EXPENDITURES
PROGRAMS 41,397 28,500 70,046 70,640
TRANSFERS
TOTAL 41,397 28,500 70,046 70,640
REVENUES OVER(UNDER) EXPENDITURES 28,742 (1,054) 12,939 10,600
FUND BALANCE-BEGINNING 44,141 72,883 72,883 85,822
FUND BALANCE-ENDING $ 72,883 $ 71,829 $ 85,822 $ 96,422
359
PARK DONATIONS FUND -46
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER Actual Budget Projection Budget
046-0000-356.00-00 INTEREST INCOME 78 146 35 40 •
I
*INTEREST 78 146 35 40
I
046-0000-358.01-00 DONATIONS 1,250 1,200 1,200 1,200
046-0000-358.02-00 SPONSORSHIPS 68,811 26,100 81,750 80,000
"MISCELLANEOUS 70,061 27,300 82,950 81,200
I
TOTAL 70,139 27,446 82,985 81,240
I
360
PARK & RECREATION DEVELOPMENT FUND -47
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
Pursuant to City Ordinance, new development either must dedicate parkland or pay the City a fee in lieu of
parkland, as defined in the Ordinance. The City has thirteen parkland areas or zones. Fees, when paid, are
identified by area and use of the funds must be spent within that area. Expenditures for fiscal year 2012
included a fence around the dog park at Southdown Park (parkland area 4) and Independence Park (parkland
area 11), with three solar powered lights at each park for a total of $5,000 for each solar powered light and
fence at each location, totaling $40,000, $5,000 each for a sign at Pine Hollow and Southdown Parks, and
$18,000 for design services for Shadow Creek Ranch Park (parkland area 1). Also included in FY 2012 is the
replacement of playground equipment in Centennial Park for $125,000 and park improvements at Southgate
($205,599) and Cypress Village ($100,118).
Expenditures for FY 2013 include $50,000 for the replacement of playground equipment at Pine Hollow Park,
$30,000 to renovate restrooms at Independence and Rotary Parks, $34,000 to renovate softball fields at
Centennial Park, $20,000 for the replacement of 8 damaged shade covers/screening at the athletic fields in
Centennial Park, $12,000 each to install shade covers over playground units at Southdown and Zychlinski
Parks, $13,923 to renovate and paint restroom at Southdown Park, and $16,000 to repaint the splash pad play
area at Southdown Park. Fund Balance at 9/30/2013 is estimated to be $466,003. Included is a map of the
thirteen parkland zones.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
PARKLAND FEES/DONATIONS $ 54,040 $ 37,500 $ 57,058 $ 50,000
INTEREST INCOME 1,605 2,062 635 675
TOTAL 55,645 39,562 57,693 50,675
EXPENDITURES
OPERATIONS&MAINTENANCE 635
TRANSFER 139,574 18,000 27,280
CAPITAL OUTLAY 26,107 480,666 480,717 187,923
TOTAL 166,316 498,666 507,997 187,923
REVENUES OVER(UNDER) EXPENDITURES (110,671) (459,104) (450,304) (137,248)
FUND BALANCE-BEGINNING 1,164,226 1,053,555 1,053,555 603,251
FUND BALANCE-ENDING $ 1,053,555 $ 594,451 $ 603,251 $ 466,003
361
I
PARK & RECREATION DEVELOPMENT FUND - 47 I
REVENUES
FY 2013 ADOPTED BUDGET
I
REVENUES FY 2012 FY 2012 FY 2013 I
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Budget Budget Budget Budget ■
047-0000-356.00-00 INTEREST INCOME 1,605 2,062 635 675
"INTEREST 1,605 2,062 635 675
I
047-0000-351.02-07 PARKLAND FEE 54,040 37,500 57,058 50,000
*LICENSES & PERMITS 54,040 37,500 57,058 50,000
I
TOTAL 55,645 39,562 57,693 50,675 I
I.
362
SAM HOUSTON TOLLWAYBEL •
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, Cityof Pearlau d ,�. L'! N 01 Centennial Park 09 Pine Hollow Park ��
1 02 Independence Park 10 Creekside Park "
Park Zones 03 Shadow Creek Ranch Nature Park 11 Aaron Pasternak Memorial Park 0 0.75 T 1.5
04 Woodcreek Park 12 Zychlinski Park
05 Woody Park 13 Sonny Tobias Park/( I Miles
O6 Cypress Village Park 14 Hunter Park m"Ii'.:��°,m.°°.w�..•.,°m•,rzz-
07 Corrigan Park 15 Max Road Sports Complex w ';F, a; '2; A°'� ".,:b
Parks Q City Limit V l ETJ 08 Hyde Park 16 Southgate Park " "
17 Southdown Park
■
TREE TRUST FUND -49 I
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE 1
FY 2013 ADOPTED BUDGET
I
OVERVIEW
I
The Tree Trust Fund is used to account for tree trust donations from developers who cannot mitigate for trees
they have taken down for development. The fee is determined by their tree survey and how many caliper I
inches they have to mitigate. Funds can be used to plant and replace trees in City right-of-ways such as I
Pearland Parkway, in City parks, or for the tree farm at the John Hargrove Environmental Center. In FY 2012,
$4,000 was budgeted to add and replace trees in Cypress Village and Southgate Parks, and $5,000 for trees at
Centennial Park and on McHard Road. During FY 2012, $2,800 was received from Denbury Trees for tree
replacement and $250 was received from KPB and paid for the Corkey Turner Legacy Tree. In FY 2013,
$5,000 is budgeted for further beautification and to replace trees that were damaged due to drought. Fund .
Balance at 9/30/2012 is estimated at$4,873.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
MISCELLANEOUS $ 9,800 $ $ 3,050 $ 1
INTEREST INCOME 12 13 5 3
TOTAL 9,812 13 3,055 3 I
I
EXPENDITURES
■
BUILDINGS&GROUNDS 9,000 9,250 5,000 s
TOTAL 9,000 9,250 5,000
REVENUES OVER(UNDER) EXPENDITURES 9,812 (8,987) (6,195) (4,997) ■
I
FUND BALANCE-BEGINNING 6,253 16,065 16,065 9,870
■
FUND BALANCE -ENDING $ 16,065 $ 7,078 $ 9,870 $ 4,873 ■
I
I
I
•
I
I
I
I
364
TREE TRUST FUND -49
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
049-0000-356.00-00 INTEREST INCOME 12 12 5 3
*INTEREST 12 12 5 3
049-0000-358.31-00 TREE TRUST FUND 9,800 3,400 3,050
*MISCELLANEOUS 9,800 3,400 3,050
TOTAL 9,812 3,412 3,055 3
365
SIDEWALK FUND - 55
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET11
OVERVIEW
The Sidewalk Fund is used to account for revenues and expenditures associated with the installation of
sidewalks. Per City Ordinance, sidewalks are to be installed when development occurs. However, in certain
instances when the City knows that future streets and roadways will be constructed, the City accepts payment
in lieu of installation of sidewalks. The cost per square foot is $4 and changes to reflect the City's current
contract price at any given time. The City then uses these monies to install the sidewalks once the roadway is
complete. A total of$12,072 will be transferred to the General Fund for sidewalks in fiscal year 2012. Fund
Balance at 9/30/2013 is estimated to be $210,389.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
INTEREST INCOME $ 305 $ 646 $ 110 $ 83
SIDEWALK REVENUE 5,803 20,000 (1,980) 5,000
TOTAL 6,108 20,646 (1,870) 5,083
EXPENDITURES
TRANSFERS OUT 12,072 12,072
TOTAL 12,072 12,072
REVENUES OVER(UNDER) EXPENDITURES 6,108 8,574 (13,942) 5,083
FUND BALANCE -BEGINNING 213,140 219,248 219,248 205,306
FUND BALANCE -ENDING $ 219,248 $ 227,822 $ 205,306 $ 210,389
366
SIDEWALK FUND - 55
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
055-0000-356.00-00 INTEREST INCOME 305 646 110 83
*INTEREST 305 646 110 83
055-0000-358.32-00 SIDEWALK REVENUE 5,803 20,000 (1,980) 5,000
`MISCELLANEOUS 5,803 20,000 (1,980) 5,000
TOTAL 6,108 20,646 (1,870) 5,083
367
I
POLICE STATE SEIZURE FUND - 60 1
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Police State Seizure Fund is used to account for state seizure funds. State seizure funds are to be
deposited into a special fund and used solely for law enforcement purposes, such as salaries and overtime pay
for officers, officer training, specialized investigative equipment and supplies, and items used by officers in
direct law enforcement duties. Seizure funds are acquired through the sale of seized property, property used
in commission of a crime.
Expenditures for fiscal year 2012 included 10 laptops, 6 for Patrol, 2 for Criminal Investigations Division and 2
for Special Investigations Unit, with airtime costs, a forensic extraction device for use on seized cell phones, 6
wireless access points within the public safety building, second entry license for Bar-coded Evidence Analysis
Statistics and Tracking software, Accurint/Lexis-Nexis computer access, and surveillance vehicle rental.
Revenues in fiscal year 2012 include the sale of seized jewelry.
Expenditures for fiscal year 2013 include the replacement and training for a retiring K9, ALPR replacement
system, a Covert Audio and GPS System with smart phone and monthly airtime/data plan, vehicle replacement
for the forensic analyst Officer, surveillance car rentals, and informant monies. The projected fund balance at
9/30/13 is $148,562.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted i
Actual Budget Projection Budget i
REVENUES i
INTEREST INCOME $ 264 $ 444 $ 110 $ 115
AUCTION 75,918
SEIZURE FUNDS 31,941 50,000 73,932 50,000
MISCELLANEOUS •
TOTAL 32,205 50,444 149,960 50,115
EXPENDITURESle
MATERIALS&SUPPLIES 3,878 2,550 716 3,500
EQUIPMENT MAINTENANCE 7,090 1,200 23,500
MISCELLANEOUS 37,235 73,300 34,085 71,739
CAPITAL IMPROVEMENT 59,040 22,000 22,000 4,995 1
CAPITAL OUTLAY 11,000 8,085 8,085 24,391
TOTAL 111,153 113,025 66,086 128,125
REVENUES OVER(UNDER) EXPENDITURES (78,948) (62,581) 83,874 (78,010) 1
FUND BALANCE-BEGINNING 221,646 142,698 142,698 226,572
FUND BALANCE -ENDING $ 142,698 $ 80,117 $ 226,572 $ 148,562
368
POLICE STATE SEIZURE FUND - 60
REVENUES
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
060-0000-356.00-00 INTEREST INCOME 264 444 110 115
*INTEREST 264 444 110 115
060-0000-358.11-00 AUCTION 75,918
060-0000-358.25-00 SEIZED PROPERTY 26,691 50,000 73,932 50,000
060-0000-358.25-00 MISCELLANEOUS 5,250
*MISCELLANEOUS 31,941 50,000 149,850 50,000
TOTAL 32,205 50,444 149,960 50,115
369
FEDERAL POLICE FUND - 62
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
I
The Federal Police Fund is used to account for federal seizure funds. Federal seizure funds are used to
support community policing activities, training, and law enforcement operations calculated to result in further
seizures and forfeitures. These include activities to enhance future investigations, including payments to
informants, reward money, law enforcement training, and the purchase of equipment such as body armor and
firearms. Projected fund balance at 9/30/2013 is $32,173.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
POLICE DRUG REVENUE $ $ $ 7,485 $
INTEREST INCOME 35 67 16 20
TOTAL 35 67 7,501 20
EXPENDITURES
SPECIAL SERVICES
INVENTORY-$1,000-$4,999
TOTAL
REVENUES OVER(UNDER) EXPENDITURES 35 67 7,501 20
le
FUND BALANCE-BEGINNING 24,617 24,652 24,652 32,153
FUND BALANCE -ENDING $ 24,652 $ 24,719 $ 32,153 $ 32,173 I
370 4111
FEDERAL POLICE FUND - 62
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
062-0000-358.24-00 POLICE DRUG REVENUE 7,485
062-0000-356.00-00 INTEREST INCOME 35 67 16 20
*MISCELLANEOUS 35 67 7,501 20
TOTAL 35 67 7,501 20
371
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GRANT FUND - 101
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Grant Fund is used to account for revenues and expenditures associated with federal, state, and local grants. L
Fiscal year 2012 grant revenues total $974,231. This includes $331,026 for six (6) full-time firefighters from the
Federal Emergency Management Agency's SAFER grant program; $100,000 from the Texas Parks and Wildlife
Department for recreational hike and bike trails; $48,230 for recruitment and retention of volunteer firefighters;
$194,399 in expenditures from an original award of $685,900 from the U.S. Department of Energy in 2009 for
energy efficient ball field lighting and traffic signalization technology; as well as $53,185 and $45,499 for Pearland
Police Department crime victim assistance staff funded by the State's Criminal Justice Division and Office of
Attorney General, respectively. Revenues from other smaller grants include $14,084 from the Texas Division of
Emergency Management for Citizen Emergency Response Training; $11,152 from the Bulletproof Vest Partnership
for replacement of expired police protective equipment; and $11,934 for laptops and digital cameras for police '
training
and investigations. A total of$60,532 was budgeted for revenues from Texas Division of Emergency Management
for the City's Emergency Management Performance Grant, but the amount awarded was $43,434. Interfund
transfers and grant funding bring total revenues for fiscal year 2012 to $1,025,388. Fiscal year 2012 expenditures
total $1,025,383.
Fiscal year 2013 grant revenues total $512,975. This includes $43,434 for Emergency Management through EMPG
and $59,841 of a multi-year grant from the Office of the Governor to fund a Crime Victim Liaison at Police; $38,499
from the Office of Attorney General for a Crime Victim Specialist; $28,605 for year-two of a $146,802 four-year
SAFER grant from FEMA for recruitment and retention of volunteer firefighters; and $337,646 for year-two of a
$703,089 two-year SAFER grant from FEMA to retain six (6) additional Firefighters hired in year-one with this
funding. A total of$4,950 from the U.S. Department of Justice, BJA Bulletproof Vest Partnership (BVP) grant, with a
50% match for the purchase of 9 bulletproof vests for the Police Department, and $35,000 in matching funds from
the Texas Department of State Health Services towards the purchase of an ambulance for the EMS Department
are also included as revenues in the fiscal year 2013 budget. Expenditures for fiscal year 2013 total $552,925.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget L
REVENUES
GRANT REVENUE $ 410,331 $ 977,041 $ 974,231 $ 512,975
INTEREST INCOME 61 5
INTERFUND TRANSFERS 10,800 8,027 11,152 4,950
INTERGOVERNMENTAL 6,000 84,628 35,000 35,000
MISCELLANOUS REVENUE 5,000
TOTAL 427,131 1,069,757 1,025,388 552,925
EXPENDITURES
SALARY&WAGES 42,240 79,432 43,434 43,434 a
MATERIALS&SUPPLIES 21,488 27,439 28,055 9,900
MISCELLANEOUS SERVICES 14,162 70,072 22,924 '
TRANSFERS 75,586 573,041 593,202 499,591
CAPITAL OUTLAY 272,991 304,462 337,768
TOTAL 426,467 1,054,446 1,025,383 552,925
REVENUES OVER (UNDER) EXPENDITURES 664 15,311 5
FUND BALANCE -BEGINNING 26,786 27,450 27,450 27,455
FUND BALANCE - ENDING $ 27,450 $ 42,761 $ 27,455 $ 27,455
372
GRANT FUND - 101
REVENUES
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
101 0000 346.01 01 EMERGENCY MANAGEMENT PERF. GRANT 42,243 60,532 43,434 43,434
101-0000-346.01-02 CITIZENS EMERG. RESPONSE TRAINING 7,303 14,084 14,084
101-0000-346.01-08 CRIME VICTIMS'ASSISTANCE GRANT 62,761 53,185 54,446 59,841
101-0000-346.01-09 HGAC SOLID WASTE GRANT 28,001
101-0000-346.01-14 RECREATIONAL TRAILS GRANT 100,000 100,000
101-0000-346.02-12 AFG/SAFER FIREFIGHTERS GRANT 331,026 331,026 337,646
101 0000 346.02 11 AFG/SAFER VOLUNTEER FIREFIGHTERS 48,230 48,230 28,605
101-0000-346.02-05 BULLETPROOF VESTS GRANT 12,625 11,152 11,152 4,950
101-0000-346.02-08 BYRNE MEMORIAL JAG GRANT 34,999
101-0000-346.02-09 EECBG- ENERGY GRANT 221,899 194,399 194,399
101-0000-346.02-10 BJA CRIMINAL JUSTICE GRANT 11,934 11,934
101-0000-346.04-01 PARKS&RECREATION GRANT 500 4,000 4,000
101-0000-346.03-06 HGAC STARS MONUMENT GRANT 103,000 98,000
101-0000-346.01-15 OAG-OVAG GRANT 45,499 45,499 38,499
101-0000-346.01-17 TEXAS FORESTRY SVC TIFMAS GRANT 2,480
101-0000-346.03-04 SETRAC GRANT 15,547
*GRANT REVENUE 410,331 977,041 974,231 512,975
101-0000-356.00-00 INTEREST INCOME 61 5
*INTEREST 61 5
101-0000-359.99-00 FROM FUND 10 10,800 8,027 11,152 4,950
*INTERFUND TRANSFERS 10,800 8,027 11,152 4,950
101-0000-357.01-00 OVW GRANT 49,628
101-0000-357.02-01 STATE-DEPT OF STATE HEALTH SVS 6,000 35,000 35,000 35,000
*INTERGOVERNMENTAL 6,000 84,628 35,000 35,000
101-0000-358.99-00 MISCELLANOUS REVENUE 5,000
*MISCELLANOUS REVENUE 5,000
TOTAL 427,131 1,069,757 1,025,388 552,925
373
GRANT FUND— 101
GOALS
.
Obtain federal, state, local and private grants, contracts and other monetary awards that increase or enhance City
services, infrastructure, equipment or personnel.
FISCAL YEAR 2012 ACCOMPLISHMENTS
I
• Applied for 12 grants totaling $2 million, receiving 8 grants totaling $1.3 million.
• Administered 16 active grants totaling $3.1 million in 6 City departments.
• Secured funding for the installation of 3,000 linear feet of new sidewalk in Community Development Block
Grant(CDBG) targeted areas.
• Received award to purchase laptops, digital cameras, and bulletproof vests for police officers.
• Completed final projects funded by the Community Development Block Grant—ARRA (CDBG-R) program.
• Completion of Adaptive Traffic Synchronization project for installation of detection cameras and related traffic
hardware, mainly funded with a grant from the U.S. Department of Energy, closing out the Energy Efficiency
•
Conservation Block Grant program funded with American Reinvestment and Recovery Act funds.
FISCAL YEAR 2013 OBJECTIVES
• Continue to align grant-seeking efforts with City Council Goals, Capital Improvement Program (CIP), the
budget process, and the need for new personnel and equipment.
• Implement updates to administrative policies and procedures for grants and other public assistance contracts.
• Seek funding to assist in the enhancement of the west side Library facility and services.
• Continue to pursue funding for a Public Safety Mobile Command Unit for Pearland Police Department,
Cultural Arts programs for Parks and Recreation Department, and SNAP van for the Animal Control
Department. g
• Improve staff capacity for administering grants by providing City staff with training and technical assistance.
PERFORMANCE MEASURES •
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target
Number of grant applications submitted 18 12 12 14
Value of grant applications submitted L
(excludes local match) $6,711,850 $1,862,282 $2,042,829 $3,000,000
Number of grants awarded* 16 9 6 10
Number of grants not awarded/pending notification 5 3 6 6
Number of current active grants 18 20 16 14
Amount of current fiscal year grants $2,135,667 $1,852,438 $3,111,847 $3,500,000
Percent of grants in compliance with reporting
requirements 100% 100% 100% 100%
Number of departments receiving grant funds 5 9 6 6
Operating grants awarded as percent of GF&W&S budget 3.5% 2.3% 3.7% 3.8%
Number of grant programs/projects completed 15 7 5 10
Number of jobs created/retained through grant funds 3 4 7 N/A
*Grants may be awarded during a fiscal year following the fiscal year that the application is submitted.
374
COMMUNITY DEVELOPMENT GRANT FUND - 105-110
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Community Development Grant Fund (CDBG) is used to account for revenues and expenditures associated
with the Federal Community Development Block Grant. The U.S. Department of Housing and Urban
Development provides eligible metropolitan cities and urban counties (called "entitlement communities") with
annual direct grants that can be used to revitalize neighborhoods, expand affordable housing and economic
opportunities, and/or improve community facilities and services; primarily to benefit low and moderate income
persons. Under the guidelines, up to 15% of the grant can be spent on social services toward targeted groups of
individuals that live within the City, and up to 20% can be spent on administration. CDBG funds available for use
on infrastructure projects are limited only by the total annual allocation available to the entitlement jurisdiction by
HUD or the amount of funding remaining after allocations to public services and/or program administration
activities have been made.
Fiscal year 2012 expenditures of $719,637 include $75,285 for use by social services agencies, which includes
$33,470 for a fire sprinkler system at Forgotten Angels Day Hab Center, $23,379 for a workforce development
program at Adult Reading Center, and $18,186 for emergency subsistence payments to be disbursed by the
Pearland Neighborhood Center. A total of$55,420 is projected for planning and administration and $622,652 for
construction. Construction expenditures include $35,000 for the installation of bathrooms at Forgotten Angels Day
Hab Center, $1,250 for installation of an ADA-compliant entrance ramp at Adult Reading Center, and $586,402
for installation of sidewalk and associated drainage on Walnut Street, South Houston, approximately one-half of
Hawk Road, and Westchester Circle.
Fiscal year 2013 CDBG allocation totals $284,818. A total of$42,592 is budgeted for public services and $56,964
for planning and administration. A total of$185,262 is available for infrastructure improvements, of which $40,000
has been budgeted to assist Forgotten Angels with an expansion of its Day Hab facility by 1,000 square feet, and
the remaining $145,262 available to install sidewalk and associated drainage on North Houston and East Orange
in the northeast quadrant of Pearland's Old Townsite.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
GRANT REVENUE $ 259,344 $ 719,637 $ 719,637 $ 284,818
INTEREST INCOME 1
TOTAL 259,345 719,637 719,637 284,818
EXPENDITURES
MATERIALS&SUPPLIES (308)
MISCELLANEOUS SERVICES 76,108 59,485 67,542 54,106
TRANSFERS 41,000 373,293 365,236 45,450
CAPITAL OUTLAY 134,855 286,859 286,859 185,262
TOTAL 251,655 719,637 719,637 284,818
REVENUES OVER(UNDER) EXPENDITURES 7,690
FUND BALANCE-BEGINNING (7,485) 205 205 205
FUND BALANCE -ENDING $ 205 $ 205 $ 205 $ 205
375
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COMMUNITY DEVELOPMENT GRANT FUND - 105-110 1
REVENUES
FY 2013 ADOPTED BUDGET
lee
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
105-0000-357.01-05 CDBG GRANT FUNDS PY2006/2007 56,539 56,539
106-0000-357.01-05 CDBG GRANT FUNDS PY2008 38,243 69,205 69,205
107-0000-357.01-05 CDBG GRANT FUNDS PY2009 33,783 178,023 178,023 •
108-0000-357-01-05 CDBG GRANT FUNDS PY2010 187,318 138,768 138,768 i
109-0000-357.01-05 CDBG GRANT FUNDS PY2011 277,102 277,102
110-0000-357.01-05 CDBG GRANT FUNDS PY2012 284,818 -
*GRANT REVENUE 259,344 719,637 719,637 284,818
108-0000-356.00-00 INTEREST INCOME 1
*INTEREST 1
TOTAL 259,345 719,637 719,637 284,818
376
COMMUNITY DEVELOPMENT RECOVERY GRANT FUND - 116
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Community Development Grant-Recovery Fund was used to account for revenues and expenditures
associated with the Federal Community Development Block Grant-American Recovery and Reinvestment Act.
In fiscal year 2009, the U.S. Department of Housing and Urban Development provided eligible metropolitan
cities and urban counties (called "entitlement jurisdictions") with direct grants, the City's share totaling $73,139.
These grants were used to preserve or create jobs, assist those most impacted by the recession, provide
investment needed to increase the area's economic recovery, for environmental protection and other
infrastructure projects that will provide long-term economic benefits and/or foster alternative energy sources, or
make current systems more energy efficient.
Fiscal year 2012 marked the final year of the availability of the CDBG Recovery/Stimulus funding program.
Recovery Act funding from HUD began its close-out procedures which will be completed by March 13, 2013 as
required by the American Recovery and Reinvestment Act of 2009. Remaining infrastructure improvement
funding will be utilized to provide Forgotten Angels Day Hab Center with additional support for its $98,719
water/sewer line connection project, of which the City provided a total of$32,520 in CDBG-R funding through
fiscal year 2012. A total of $7,313 in planning and administration funding will be used by the end of the
program year.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
GRANT REVENUE $ 18,654 $ 19,933 $ 19,933
INTEREST INCOME 5
TOTAL 18,659 19,933 19,933
EXPENDITURES
TRANSFERS 11,110 7,313 7,313
MISCELLANEOUS SERVICES 9,207 12,620
CAPITAL OUTLAY 9,447 12,620
TOTAL 29,764 19,933 19,933
REVENUES OVER(UNDER) EXPENDITURES (11,105)
(11,105)
FUND BALANCE -BEGINNING 11,112 7 7 7
FUND BALANCE-ENDING $ 7 $ 7 $ 7 $ 7
377
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COMMUNITY DEVELOPMENT RECOVERY GRANT FUND - 116
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted i
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
116-0000-357.01-05 CDBG GRANT FUNDS 18,654 19,933 19,933 `
`GRANT REVENUE 18,654 19,933 19,933
116-0000-356.00-00 INTEREST INCOME 5
5
TOTAL 18,659 19,933 19,933
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378
MANAGEMENT DISTRICT 1 FUND - 120
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
Pearland Management District 1 was created by the State Legislature in 2007 in order to finance and assist in
the development of public infrastructure for the Poag & McEwen Lifestyle Center development. The City of
Pearland and the PEDC entered into a development agreement in 2004 agreeing to remit 90% of City sales tax
generated within the development district towards the financing of public infrastructure. The commitment
begins one hundred days after 50% of the square footage of stores are open for business. The City's
commitment totals $20 million and the PEDC $10 million. The agreement calls for a special fund to be created
to deposit the City sales tax into. In fiscal year 2008 the City reserved the 90% rebate in sales tax from the
development in order to buy down future debt. During fiscal year 2010 it was decided to send the City's funds
back to the City as the development of the site had not progressed and in light of the economy at that time.
During fiscal year 2011 PEDC decided the same. Any future transfers into this fund will be considered at that
time. Fund balance at 9/30/2012 is anticipated to be $0 with no proposed activity in the FY2013.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
INTEREST INCOME $ 138
TOTAL 138
EXPENDITURES
TRANSFER TO GENERAL FUND 198,278
TOTAL 198,278
REVENUES OVER(UNDER) EXPENDITURES (198,140)
FUND BALANCE -BEGINNING 198,140
FUND BALANCE -ENDING
379
MANAGEMENT DISTRICT 1 FUND - 120
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget •
I
120-0000-356.00-00 INTEREST INCOME 138
*INTEREST 138
I
TOTAL 138
•
I
380
UNIVERSITY OF HOUSTON FUND - 140
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
In fiscal year 2009 the City and the University of Houston (UH) entered into a development lease agreement
where the City would construct a 31,554 square foot building on City land, and UH would lease 23,621 square
feet with the Pearland Economic Development Corporation (PEDC) occupying 3,281 square feet and 4,652
square feet would be used as a conference center/meeting area. The facility was substantially completed in
July 2010. As such, with the 2010 fiscal year this fund was created to account for the lease revenues and
expenditures associated with the campus. Full year funding began October 1, 2010 for fiscal year 2011.
The joint partnership to bring higher education to Pearland resulted in junior, senior and master level classes
being offered at the campus. Neighboring junior colleges feed into the education system.
Per the agreement, UH and PEDC pay their pro rata share of operations and maintenance costs for the facility.
In fiscal year 2010, the PEDC also approved paying for the operating costs associated with the conference
center.
Expenditures include custodial services, lawn maintenance, utilities, repair and maintenance, and insurance.
The Agreement states that U of H's share of operations would not exceed $175,274 in the first lease year, with
a 5% cap in subsequent years on controllable costs. Fund balance at 9/30/2013 is$1,329.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
MISCELLANEOUS $ 192,336 $ 225,129 $ 185,789 $ 193,456
INTEREST INCOME 33 45 30 35
TRANSFERS IN 66,702 75,645 62,426 65,002
TOTAL 259,071 300,819 248,245 258,493
EXPENDITURES
PERSONNEL 33,694 35,156 35,308 35,320
MATERIALS&SUPPLIES 3,075 6,650 6,954 7,105
MAINTENANCE OF BUILDINGS&GROUNDS 2,035 13,850 18,106 26,399
MISCELLANEOUS SERVICES 223,051 245,118 187,847 189,634
TOTAL 261,855 300,774 248,215 258,458
REVENUES OVER(UNDER) EXPENDITURES (2,784) 45 30 35
FUND BALANCE-BEGINNING 4,049 1,264 1,264 1,294
FUND BALANCE-ENDING $ 1,264 $ 1,309 $ 1,294 $ 1,329
381
UNIVERSITY OF HOUSTON FUND - 140
REVENUES
FY 2013 ADOPTED BUDGET
REVENUES FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
140-0000-356.00-00 INTEREST INCOME 33 45 30 35
*INTEREST 33 45 30 35 '
140-0000-358.85-00 LEASE REVENUES- U OF H 189,081 225,129 185,789 193,456
140-0000-358-99-00 MISCELLANEOUS 3,255
*MISCELLANEOUS 192,336 225,129 185,789 193,456
140-0000-359.99-00 FROM FUND 10
140-0000-359.01-00 FROM FUND 15 66,702 75,645 62,426 65,002
*INTERFUND TRANSFER 66,702 75,645 62,426 65,002 a
TOTAL 259,071 300,819 248,245 258,493
382
MUNICIPAL CHANNEL (PEG) FUND - 145
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Municipal Channel Fund was established in fiscal year 2012 to account for revenues and expenditures
associated with City's Public, Education and Government (PEG) channel. The State legislature approved a
legislative bill (S.B. 1087) during the 2011 82nd legislative session that allows for municipalities to receive 1%
of gross revenues, labeled "State Franchise Fee," on customer bills to fund capital expenditures associated
with public, education and government programming for the City's PEG channel. The funds can only be used
for capital purchases such as cameras, monitors, cables, microphones, software programs or upgrades,
computers, etc. Funds from the PEG fee will be received quarterly. Expenditures in fiscal year 2012 include
video/audio equipment for council chambers, new system installation for Pearland TV, and various video
equipment such as handheld video camera, still camera, teleprompter and other miscellaneous equipment.
Fiscal year 2013 expenditures include council chamber sound system upgrade, lighting, HD camcorders,
camera lenses, and other equipment needs. Fund balance at 9/30/2013 is anticipated to be $262,941.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
REVENUES
INTEREST INCOME $ $ $ $ 260
MISCELLANEOUS 169,500 226,000
TOTAL 169,500 226,260
EXPENDITURES
MATERIALS& SUPPLIES 6,000 1,700
INVENTORY 6,161 9,000
CAPITAL OUTLAY 54,958 55,000
TOTAL 67,119 65,700
REVENUES OVER(UNDER) EXPENDITURES 102,381 160,560
FUND BALANCE-BEGINNING 102,381
FUND BALANCE-ENDING $ $ $ 102,381 $ 262,941
383
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MUNICIPAL CHANNEL (PEG) FUND - 145 I
REVENUES I
FY 2013 ADOPTED BUDGET
I
REVENUES I
FY 2012 FY 2012 FY 2013 I
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget I
I
145-0000-356.00-00 INTEREST INCOME 260
*INTEREST 260 I
I
145-0000-358.99-00 MISCELLANEOUS 169,500 226,000
*MISCELLANEOUS 169,500 226,000 I
I
TOTAL 169,500 226,260
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III
384
INTERNAL SERVICE FUNDS
The Internal Service Funds are used to account for the financing of goods or services provided by one fund or
department to another fund or department on a cost reimbursement basis. The City of Pearland has two Internal
Service Funds.
Property/Liability Insurance Fund
Accounts for the activities of the city's property and casualty insurance.
Medical Self Insurance Fund
Accounts for the accumulation of monies for the payment of medical claims.
385
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PROPERTY/LIABIITY INSURANCE FUND - 95
SUMMARY OF REVENUES, EXPENSES, AND NET ASSETS
FY 2013 ADOPTED BUDGET
I
OVERVIEW
1
The Property/Liability Insurance Fund has been created to account for the activities of the City's property and i
casualty insurance. Coverage includes general liability, law enforcement, public official and employees liability,
auto liability, physical damage and multi-peril, mobile equipment, real and personal property, and windstorm
coverage. The fund not only accounts for the annual premiums but also accounts for uninsured and deductible 1
claims and insurance recovery funds on those claims. Premiums exceed budget in fiscal year 2012 due to re-
•
estimate of property value for windstorm coverage on City property. Premiums for fiscal year 2013 total
$1,080,052. Estimated uninsured and deductible claims for fiscal year 2013 total $80,000. Premium increases
for fiscal year 2013 include 5% on Windstorm, 5.5% increase for Errors & Omissions Liability Coverage, 4.3%
for Law Enforcement Liability Coverage, 0.5% for Automotive Liability Coverage, and an increase for the
liability modifier based on claim history. Based on the type of insurance and values of property, the General
Fund and Water& Sewer Fund reimburse the Property Insurance Fund. III
•
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted o
Actual Budget Projection Budget
I
OPERATING REVENUES ■
INTERFUND TRANSFERS $ 968,370 $ 955,573 $ 955,573 $ 1,060,012 .
INSURANCE RECOVERY 96,808 90,000 120,000 100,000
INTEREST INCOME 70 175 20 40
TOTAL 1,065,248 1,045,748 1,075,593 1,160,052 El
OPERATING EXPENSES
INSURANCE PREMIUMS 983,564 965,748 982,062 1,080,052
CLAIMS 65,942 80,000 100,000 80,000
TOTAL 1,049,506 1,045,748 1,082,062 1,160,052
REVENUES OVER(UNDER) EXPENSES 15,742 (6,469)
BEGINNING NET ASSETS 60,944 76,686 76,686 70,217
ENDING NET ASSETS $ 76,686 $ 76,686 $ 70,217 $ 70,217
386
PROPERTY/LIABIITY INSURANCE FUND - 95
REVENUES AND EXPENSES
FY 2013 ADOPTED BUDGET
REVENUES FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
095-0000-359.09-00 TRANSFER FROM FUND 030 348,775 291,739 291,739 259,966
095-0000-359.99-00 TRANSFER FROM FUND 010 619,595 663,834 663,834 800,046
*TRANSFERS 968,370 955,573 955,573 1,060,012
095-0000-358.45-00 INSURANCE REIMBURSEMENTS 96,808 90,000 120,000 100,000
095-0000-358.99-00 MISCELLANEOUS
*INSURANCE RECOVERY/MISC. 96,808 90,000 120,000 100,000
095-0000-356.00-00 INTEREST INCOME 70 175 20 40
*INTEREST 70 175 20 40
TOTAL 1,065,248 1,045,748 1,075,593 1,160,052
EXPENSES FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
095-0000-555.01-01 GENERAL LIABILITY INSURANCE 41,201 38,441 28,081 46,538
095-0000-555.01-02 ERRORS AND OMISSIONS INSURANCE 46,864 46,067 40,132 62,674
095-0000-555.01-03 PUBLIC EMPLOYEE DISHONESTY INS 3,077 3,077 3,158 3,118
095-0000-555.01-04 ANIMAL MORTALITY INSURANCE 2,357 2,220 2,220 2,176
095-0000-555.01-05 LAW ENFORCEMENT LIABILITY 46,198 46,290 43,192 65,340
095-0000-555.03-01 PROPERTY INSURANCE 169,106 148,225 72,419 73,502
095-0000-555.03-02 WINDSTORM DAMAGE INS 534,226 533,153 540,000 570,000
095-0000-555.03-03 AUTOMOBILE LIABILITY 140,535 148,275 64,504 66,136
095-0000-555.03-04 AUTO DAMAGE 78,798 80,532
095-0000-555.03-05 PROPERTY XS WIND 72,318 72,948
095-0000-555.03-06 MOBILE EQUIPMENT 11,341 11,115
095-0000-555.03-07 COASTAL WIND 13,913 13,987
095-0000-555.03-08 SEWAGE BACK-UP 11,986 11,986
*MISCELLANEOUS SERVICES 983,564 965,748 982,062 1,080,052
095-1270-556.03-00 CLAIMS 65,942 80,000 100,000 80,000
*CLAIMS 65,942 80,000 100,000 80,000
TOTAL 1,049,506 1,045,748 1,082,062 1,160,052
387
MEDICAL SELF INSURANCE FUND — 99
SUMMARY OF REVENUES, EXPENSES, AND NET ASSETS
FY 2013 ADOPTED BUDGET I
OVERVIEW
The Medical Self Insurance Fund has been created to account for the activities of the City's employee insurance.
The fund also accounts for retiree and COBRA contribution, claims and coverage. In a self insurance fund, the
employer, the City, is ultimately responsible for all health care cost, and pays for those costs plus administrative
fees. In order to minimize exposure, the City has established an individual stop loss of $125,000 and an
aggregate stop loss of$5.5 million effective October 1, 2012. The maximum aggregate stop loss reimbursement
to the City is unlimited once claims reach $5.5 million.
In fiscal year 2012, it is anticipated that claims will meet the City's 2012 aggregate stop loss and as such increase
the aggregate stop loss next year and associated fees. The City bid out third-party administration and medical
insurance to ensure the City is getting the best rates. The City budgeted an 11% increase in medical premiums.
Also, the establishment and maintenance of the appropriate reserves is critical to the financial health of a self
funded health care plan. Reserves not only fund IBNR or termination expenses of the plan, but also provide for a
risk factor reserve to cover the aggregate corridor stop loss risk.
It is common to see reserves at a 2 to 3 month reserve range of claims paid. For the City, based on the last 12
months, this would equate to approximately $715,000. It is the City's plan to get that amount over a 2-year
period, by fiscal year 2014. The City's General Fund and Water/Sewer Fund are transferring in monies based on
the number of employees to fund the reserve.
Fiscal year 2013 estimated contributions total $5,666,167, which includes an 11% increase and claims and fees
total $5,815,923. The City has also established a wellness program to mitigate current and future heath care
costs. Ending net assets at 9/30/2013 is anticipated to be $503,350.
FY 2012 FY 2013
Year End Adopted
Projection Budget
OPERATING REVENUES
INTEREST INCOME $ 157 $ 100
CONTRIBUTIONS 4,850,498 5,666,167
TRANSFERS 500,000 675,000
TOTAL 5,350,655 6,341,267
OPERATING EXPENSES
CLAIMS 5,473,157 5,815,923
MISCELLANEOUS 48,700 60,000
CAPITAL OUTLAY
TOTAL 5,521,857 5,875,923
REVENUES OVER(UNDER) EXPENSES (171,202) 465,344
BEGINNING NET ASSETS 209,208 38,006
ENDING NET ASSETS $ 38,006 $ 503,350
388
MEDICAL SELF INSURANCE FUND - 99
REVENUES AND EXPENSES
FY 2013 ADOPTED BUDGET
REVENUES FY 2012 FY 2013
Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Projection Budget
099-0000-356.00-00 INTEREST INCOME 157 100
*INTEREST 157 100
099-0000-358.50-01 CITY AND EMPLOYEE CONTRIBUTIONS 4,778,165 5,597,197
099-0000-358.50-02 RETIREE AND COBRA CONTRIBUTIONS 72,333 68,970
*CONTRIBUTIONS 4,850,498 5,666,167
099-0000-359.09-00 TRANSFER FROM FUND 030 85,000 114,750
099-0000-359.99-00 TRANSFER FROM FUND 010 415,000 560,250
*TRANSFERS 500,000 675,000
TOTAL 5,350,655 6,341,267
EXPENSES FY 2012 FY 2013
Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Projection Budget
099-1040-555.10-01 ADMINISTRATIVE FEE 881,343 1,053,123
099-1040-555.10-02 MEDICAL INSURANCE CLAIMS 4,591,814 4,762,800
*CLAIMS 5,473,157 5,815,923
099-1040-556.28-00 WELLNESS PROGRAM 48,700 60,000
*MISCELLANEOUS SERVICES 48,700 60,000
TOTAL 5,521,857 5,875,923
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390
COMPONENT UNITS
The City of Pearland has three entities that are considered component units of the City. They are the Pearland
Economic Development Corporation (P.E.D.C.), Tax Increment Reinvestment Zone #2 (TIRZ), and the
Development Authority of Pearland. The P.E.D.C. is the only entity that requires budget approval by the City.
Thus, it is the only component unit included in the Citywide summary.
A component unit is defined as a legally separate organization for which elected officials of the primary
government (the City) are financially accountable.
391
PEARLAND ECONOMIC DEVELOPMENT CORPORATION
MISSION STATEMENT
The mission of the Pearland Economic Development Corporation is to create a pro-business environment to
promote job growth and retention with the support of the community, thereby investing in our infrastructure and
overall quality of life for our citizens.
President of EDC*
Office Coordinator
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Vice-President of EDC
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Director of Marketing
Old Town Site Coordinator
*Reports to the City Manager& PEDC Board
111
392
PEARLAND ECONOMIC DEVELOPMENT CORPORATION FUND - 15
SUMMARY OF REVENUES, EXPENDITURES AND FUND BALANCE
FY 2013 ADOPTED BUDGET
OVERVIEW
The Pearland Economic Development Corporation (P.E.D.C.) was created in 1995 by the voters under the Texas
Development Corporation Act of 1979. The Corporation is financed by additional sales tax of a half-cent. State
law allows the City to collect this sales tax to assist in the promotion, enhancement, and development on behalf of
the City.
The Board of Directors are appointed by and serve at the discretion of the City Council. City Council approval is
required for annual budgets and bonded debt issuance. The role of the Corporation is to provide guidance and
funding for the operations of the City's economic development program and provide business incentives to
support and promote the growth and diversification of the City's economic base. Various programs run through
the Economic Development Department.
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
Actual Budget Projection Budget
OPERATING REVENUES
Sales Tax $6,593,972 $6,745,634 $7,115,692 $ 7,496,477
Interest Income 10,642 24,150 27,750 27,009
Miscellaneous 657,523 424,000 455,663 424,648
TOTAL 7,262,137 7,193,784 7,599,105 7,948,134
OPERATING EXPENDITURES
Operating 1,378,207 1,412,918 1,123,897 1,478,900
Operating Transfers 178,857 165,638 216,440
Bond Payments 2,026,324 2,040,906 2,044,771 2,057,764
Inventory 12,121 5,000 7,000 5,000
Capital Outlay 35,129 15,000 2,000 5,000
TOTAL 3,451,781 3,652,681 3,343,306 3,763,104
REVENUES OVER/(UNDER) EXPENDITURES 3,845,485 3,556,103 4,255,799 4,185,030
OTHER FINANCING SOURCES (USES)
Transfers in
Capital Transfers Out (3,148,493)
Capital (29,523)
Incentives (905,743) (3,363,500) (476,338) (2,152,000)
Bond Proceeds
TOTAL (935,266) (3,363,500) (476,338) (5,300,493)
NET CHANGE IN FUND BALANCE 2,875,090 177,603 3,779,461 (1,115,463)
FUND BALANCE -BEGINNING 6,365,067 9,240,157 9,240,157 10,931,226
DEBT SERVICE RESERVES (665,254) (665,254)
DEBT PAY-OFF (1,349,127) (1,423,138) (1,499,295)
FUND BALANCE -ENDING $ 9,240,157 $7,403,379 $ 10,931,226 $8,316,467
393
L
Fiscal Year 2011-2012 —Operating Revenues are projected to be $7,599,105, $405,321 higher than the amended
budget. The increase over the amended budget is due to improvements in sales tax revenue, projected at
$7,115,692, $370,058 over the amended budget. The budget assumed a 3% increase whereas projections are
7.9% over fiscal year 2011 actuals due to increasing consumer confidence.
Operating Expenditures for fiscal year 2011-2012 are projected to be $3,343,306, $294,375 less than the
amended budget, mainly due to anticipated savings in personnel and services. Other Financing Uses of
$476,338 is $2,902,162 less than anticipated. This decrease is due mainly to business incentives lower than
anticipated by $2,887,162, which is due to performance agreements not yet being met and contingency funding
budgeted for unidentified potential projects that will not be used in fiscal year 2011-2012. A reserve of$665,254
was set aside for debt service reserves associated with the 2010 bond sale for the CSI facility. Available fund
balance at 9/30/2012 is $10,931,226, after$1,423,138 is reserved for pay-off of Series 2010 debt in 2015. This is
$3.5 million greater than budgeted.
Fiscal Year 2012-2013— Operating Revenues are estimated to be $7,948,134, of which $7,496,477, or 94.3%, is
from sales tax remittances. Sales tax is estimated to increase by $380,785, or 5.4%, from the fiscal year 2011-
2012 projection. It increases by 13.7%over the fiscal year 2010-2011 actual. A total of$414,000 out of$424,684
budgeted in miscellaneous revenue is anticipated from rent payments from the CSI facility. Interest income is
anticipated at$27,009.
Operating Expenditures totaling $3,763,104 are $419,798, or 12.6% greater than the fiscal year 2011-2012
projection due to vacant positions in FY 2012 and funding of $150,000 for the Strategic Plan. Operating
Expenditures include $2.1 million for bond payments and $216,440 in transfers, which include operating costs for
office space in the University of Houston-Pearland Campus and construction administration for Business Center
Drive. Capital lease cost for the office space is also included in the budget. Remaining expenditures cover staff
and economic development, retention and development programs. Operating Revenues over Operating
Expenditures is $4,185,030 and is available for capital projects and business incentives.
49
Other Financing Uses of $5,300,493 are $4.8 million greater than the fiscal year 2011-2012 projection and is
associated with an increase of $1.7 million in industry incentives, totaling $2,152,000 for fiscal year 2013, and
Capital Transfers of $3,148,493. Budgeted capital is for Business Center Drive, which will be partially recouped -
through future street assessments on adjacent property owners. Industry Incentives include $15,000 to Kelsey
Seybold for the opening of a 170,092 square foot office building, bringing 800 employees to Pearland.
Available fund balance at 9/30/13 is estimated to be $8,316,467, a draw-down of fund balance by $2,614,758,
after$1,499,295 is reserved for Debt Pay-Off. The goal is to set aside $5.0 million by 2015 to call and pay-off the
majority of outstanding Series 2010 bonds.
394
PEARLAND ECONOMIC DEVELOPMENT CORPORATION FUND - 15
REVENUES
FY 2013 ADOPTED BUDGET
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
ACCOUNT NUMBER ACCOUNT DESCRIPTION Actual Budget Projection Budget
015-0000-350.02-01 SALES TAX _6,593,972 6,745,634 7,115,692 7,496,477
*SALES TAXES 6,593,972 6,745,634 7,115,692 7,496,477
015-0000-356.00-00 INTEREST 14,128 24,150 27,750 27,009
015-0000-356.06-00 UNREALIZED CAPITAL GAINS (3,486)
*INTEREST 10,642 24,150 27,750 27,009
015-0000-358-04-00 BUILDING RENT 414,000 414,000 414,000 414,000
015-0000-358.99-00 MISCELLANEOUS 243,523 10,000 41,663 10,648
*MISCELLANEOUS 657,523 424,000 455,663 424,648
TOTAL 7,262,137 7,193,784 7,599,105 7,948,134
395
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PEARLAND ECONOMIC DEVELOPMENT CORPORATION FUND - 15 1
EXPENDITURE AND STAFFING SUMMARY BY DEPARTMENT I
FY 2013 ADOPTED BUDGET
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
EXPENDITURES BY DEPT/DIVISION Actual Budget Projection Budget
Salaries&Wages 464,304 485,228 401,955 514,287 m
Intergovernmental 173,158
Materials& Supplies 5,068 7,250 6,500 7,250
Maintenance, Buildings&Grounds 540 800 1,500 2,000
Equipment Maintenance 3,584 7,600 12,206 7,600 •
Services 731,553 912,040 701,736 947,763
Incentives 905,743 3,363,500 476,338 2,152,000
Transfers 178,857 165,638 3,364,933
Bond Payments 2,026,324 2,040,906 2,044,771 2,057,764
Inventory 12,121 5,000 7,000 5,000
Capital 64,652 15,000 2,000 5,000 r
TOTAL 4,387,047 7,016,181 3,819,644 9,063,597 `
I
FY 2012 FY 2012 FY 2013
FY 2011 Amended Year End Adopted
STAFFING BY CLASSIFICATION Actual Budget* Projection Budget
President of EDC 1 1 1 1Ea
Vice-President of EDC 1 1 1 1
Director of Marketing 1 1 1 1
Old Townsite ED Coordinator 1 1 1 1
Office Coordinator 1 1 1 1
I
TOTAL 5 5 5 5
I
*Same as Adopted Budget unless where noted
Eli
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396
PEARLAND ECONOMIC DEVELOPMENT CORPORATION FUND — 15
GOALS
• Design and execute effective marketing strategies that promote Pearland to ensure its place in the region as
a cornerstone of future development.
• Attract high-wage professional employment opportunities that diversify Pearland's economic base and
facilitate the expansion and retention of existing Pearland businesses.
• Align workforce and educational systems so that training programs match the high-growth industry skill and
occupational demands.
• Invest in transportation and infrastructure projects that result in available shovel-ready sites for new and
expanding businesses.
• Actively pursue redevelopment efforts resulting in continued improvement and investment in Pearland with a
special focus on the Old Townsite area. These efforts should improve the appearance and enhance the
image of Pearland to its citizens and to individuals outside the area.
FISCAL YEAR 2012 ACCOMPLISHMENTS
• Opened 29 business recruitment projects and hosted 34 meetings with new potential primary employers.
New recruitment projects include Ref-Chem's new facility bringing in $8.5M in investment and 85 new jobs.
• Opened 8 business retention and expansion projects. Conducted 35 meetings with existing employers.
Projects included Hatch Mott MacDonald's new expansion resulting in $2.1M in investment and
retaining/creating 45+jobs.
• Opened 20 new development projects and conducted 33 meetings on development projects.
• BizConnect has conducted 34 visits to date. Entered into a new agreement for 2012/2013 with the Chamber.
The Chamber has created a list of primary employers in the ETJ. Developed a flyer outlining our services
available for existing businesses.
• Developed a demographic overview and a community overview. These are available as a printed version and
an electronic version on the PEDC website.
• PEDC worked with the City on the extension of Business Center Drive, which will provide access to 86 acres
of undeveloped commercial property. The roadway will provide alternative access to the interchange of
Broadway and Hwy 288.
• Completed the Lower Kirby Master Plan. Presentations were made to Management Districts, PEDC, City
Council and Planning and Zoning Commission. Efforts are underway to implement the infrastructure plan and
to incorporate the regulatory framework into the City's comprehensive plan.
• The Old Townsite Business Coalition has conducted 8 meetings this fiscal year. To date, $22,390 has been
given in facade and sign grants.
• To date the Board of Directors has met 9 times this fiscal year.
• Completed a new incentive application, loan agreement and compliance verification.
FISCAL YEAR 2013 OBJECTIVES
• Recruit prospective new primary employers to the community.
• Provide existing primary employers assistance including expansion assistance, access to local and state
resources and regulatory compliance.
• Continue the BizConnect call program on Pearland's primary employers.
• Provide assistance to developers looking to make investments in our community.
• Continue to implement the strategies and tactics from our marketing plan that strategically focuses on
marketing to Pearland's targeted industries.
• Increase awareness of Pearland as a business destination in the greater Houston metropolitan area by
bringing awareness to economic development successes through press releases, newsletter and social
media.
• Complete the improvements to Business Center Drive.
• Complete a new economic development strategic plan.
397
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PEARLAND ECONOMIC DEVELOPMENT CORPORATION FUND - 15
PERFORMANCE MEASURES
•
FY 2010 FY 2011 FY 2012 FY 2013
Actual Actual Projection Target •
Number of announced projects N/A 7 10 7 •
Attraction N/A 5 6 5
Retention N/A 2 4 2
Number of new projects N/A 77 46 44
Attraction N/A 56 24 25 ■
Retention N/A 5 3 4
•
Developers N/A 16 19 15
New Projects by Industry:
Life Science N/A 10 0 3
Business/Professional Services N/A 13 8 10 a
Energy N/A 0 0 2
Manufacturing/Warehouse N/A 37 18 20
Developments N/A 14 9 9
Other N/A 3 10 0 •
Number of Visits N/A 141 111 105
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Attraction/Developments N/A 84 72 70
Retention N/A 57 39 35 •
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398
PEARLAND ECONOMIC DEVELOPMENT CORPORATION
DEBT TO MATURITY
Year Principal Interest Total
2012-2013 880,000 1,176,264 2,056,264
2013-2014 920,000 1,135,521 2,055,521
2014-2015 965,000 1,092,917 2,057,917
2015-2016 1,010,000 1,048,152 2,058,152
2016-2017 1,060,000 998,276 2,058,276
2017-2018 1,115,000 945,972 2,060,972
2018-2019 1,175,000 890,580 2,065,580
2019-2020 1,230,000 837,752 2,067,752
2020-2021 1,285,000 782,062 2,067,062
2021-2022 1,350,000 723,241 2,073,241
2022-2023 1,415,000 659,744 2,074,744
2023-2024 1,480,000 592,979 2,072,979
2024-2025 1,555,000 522,595 2,077,595
2025-2026 1,635,000 448,247 2,083,247
2026-2027 1,715,000 370,002 2,085,002
2027-2028 1,805,000 282,123 2,087,123
2028-2029 1,895,000 192,780 2,087,780
2029-2030 2,000,000 98,999 2,098,999
TOTAL 24,490,000 12,798,204 37,288,204
Principal Amount
Series Outstanding
Series 2005 7,965,000
Series 2006 9,285,000
Series 2010* 7,240,000
TOTAL 24,490,000
Variable Interest Rate
Every 6 months interest rate is reset.
399
PEARLAND ECONOMIC DEVELOPMENT CORPORATION
DEBT TO MATURITY
$2,500,000
$2,000,000 —
$1,500,000 — — ---
■
$1,000,000 - FIN
$500,000 —
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2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
•Principal ❑Interest
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400
PEARLAND ECONOMIC DEVELOPMENT CORPORATION DEBT
FY 2013 ADOPTED BUDGET
AMOUNT
DUE AMOUNT PAYMENT OUTSTANDING
DATE DESCRIPTION ISSUED PRINCIPAL INTEREST TOTAL 9/30/2013
3/1/2013 SERIES 2005 11,005,000 170,369 170,369 7,540,000
9/1/2013 425,000 170,369 595,369
Fiscal Year Total 425,000 340,738 765,738 7,540,000
3/1/2013 SERIES 2006 10,235,000 222,084 222,084 9,075,000
9/1/2013 210,000 222,084 432,084
Fiscal Year Total 210,000 444,169 654,169 9,075,000
3/1/2013 SERIES 2010 7,685,000 195,679 195,679 6,995,000
9/1/2013 245,000 195,679 440,679
245,000 391,358 636,358 6,995,000
TOTAL 880,000 1,176,264 2,056,264 23,610,000
Date Amount
Issued Amount Outstanding
Description Rate Maturity Issued As of 9/30/12 Annual Requirements
New Money 3.5%,4%,5%,4.1%, 2005 11,005,000 7,965,000 3/1/2012 170,369
Bond Series 4.125%,4.2%,4.25% 2026 9/1/2012 170,369
2005 9/1/2012 425,000
New Money 5%,4.5%,4.25%,4.375%, 2007 10,235,000 9,285,000 3/1/2012 222,084
Bond Series 4.5%,4.75% 2030 9/1/2012 222,084
2006 9/1/2012 210,000
New Money 5.144% 2010 7,685,000 7,240,000 3/1/2012 195,679
Bond Series 2030 9/1/2012 195,679
2010* 9/1/2012 245,000
TOTAL 28,925,000 24,490,000 2,056,264
401
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402
EXECUTIVE SUMMARY CITY OF PEARLAND
FIVE-YEAR FORECAST
FISCAL YEARS 2013 - 2017
The Financial Forecast for the City of Pearland over a five-year timeframe includes the City's Debt Service (DS)
Fund, General (GF) Fund, Water and Sewer (W&S) Fund and Pearland Economic Development Corporation
(PEDC). This is an update to the City's annual comprehensive and integrated forecast of these funds based on a
set of assumptions and is intended to:
• Provide insight into the long-term financial implications of current policies, programs, and priorities;
• Provide an understanding of available funding, financial risk, assess the likelihood that services can be
sustained, assess the level at which capital investment can be made, identify future commitments and
resource demands, and identify variables that may cause changes in the level of revenues;
• Provide an early warning system for potential problem areas to watch where alternative strategies may
need to be developed or where issues can be proactively addressed and planned for;
• Assist in strategic decision-making and long-range planning efforts by allowing City Council,
management, and departments to see how programs fit within the overall context of City finances; and
• Provide City Council and City management a meaningful tool in establishing priorities, allocating
resources, and providing direction and strategies in the administration of City government.
The forecast does this by building upon the adopted 2012-2013 budget and projects future resources and
expenditures based upon known reasonable trends, and continuing the City's current services and service levels.
The forecast for each fund also incorporates the debt and operating costs associated with capital improvement
projects in the City's Five-Year Capital Improvement Program (CIP), Thus, these forecasts provide City Council
and management the opportunity to "gaze" into the future based on today's and past decisions, and apply
strategies and sound fiscal management to maintain the strong financial health of the City.
This forecast is not intended as a budget. Rather, it is a prediction, based on a set of well-reasoned assumptions,
upon which policy and strategy may be formulated. The forecast is a vital component of the City's financial
management strategy.
OVERVIEW
The Debt Service, General Fund, Water& Sewer Fund and PEDC forecasts form the"core" of this document.
The DS Fund accounts for the issuance of debt and provides for the payment of principal, interest and tax rebates
to in-city municipal utility districts. In this fund an ad valorem (property) tax rate and tax levy are required to be
computed and levied, which will be sufficient to produce the money to satisfy annual debt service requirements.
The GF is the general operating fund of the City and is used to account for all financial activity not reflected in
other funds. The fund consists of the following major departments: Police, Fire, EMS, Public Works, Parks &
Recreation, Community Services, Engineering & Capital Projects and General Government.
The W&S Fund includes water and sewer system operations and is operated in a manner similar to private
business enterprises, where services to the public are financed primarily through user charges. This fund
consists of the following major functions: Wastewater Treatment, Water Production, Water Distribution and
Collection, Water& Sewer Construction and Billing and Collections.
The PEDC, established in 1995 by the voters under the Texas Development Corporation Act of 1979, provides
guidance and funding for the operations of the City's economic development program, and provides business
incentives to support and promote the growth and diversification of the City's economic base.
403
■
It is important to note that the numbers in these five-year forecasts are estimates based on various assumptions •
and are not representation of fact. The picture reflected in this forecast portrays a scenario if all assumptions hold
true. Therefore, the importance of the forecasts lies not in the numbers, but in the discussion it encourages on ■
the policy issues and strategies that can be implemented in the event these scenarios become reality. ■
Based upon these assumptions, the forecast shows that the City will be able to accomplish the following: '
■
• Fund existing services at current service levels.
• Meet current and future anticipated debt service obligations. '
• Fund a Five-Year Capital Improvement Program and associated operating expenditures. ■
• Meet cash reserve and bond coverage requirements.
• Meet a 10% reserve policy in the Debt Service Fund. ■
• Operate and maintain new, and existing City facilities. ■
• Maintain business incentives to attract capital investments to the City.
■
However, in order to do so, ■
• The total tax rate would need to increase from the current rate of$0.7051 to $0.7575 per$100 valuation, ■
a $0.0524 tax rate increase over the 5-year period, and a .1049 tax rate increase versus the initial tax ■
impact analysis done for the 2007 bond referendum which showed an impact of$0.1300.
• Revenue increases are not needed in fiscal year 2013 in the water/sewer fund. However, in fiscal year '
2016 a 6% increase may be needed in order to meet cash reserve and bond coverage requirements. A ■
second revenue increase of 8% is projected for fiscal year 2017. City Council may choose to enact
smaller rate increases sooner vs. big rate increases in specific years. '
■
The forecast does not assume State legislative changes to Property Taxes or Appraisals, nor assumes any future
Federal or State mandates. If these were to occur during the Five-Year period, there could be an adverse impact. '
•
FORECAST METHODOLOGY
As part of the formulation of these forecasts, the forecast methodology includes estimating the future values of ■
revenues and expenditures. The forecast provides an estimate of how much revenue will be needed/required in •
order to meet expenditures and reserve and bond coverage requirements over the forecast period. The value of
forecasts is in estimating whether, given assumptions about financial policies and economic trends, the City will ■
have sufficient resources to meet the resource requirements of ongoing, planned or mandated programs.
■
In the City's forecasts, there are a mixture of methodologies, including historical and factual information, ■
knowledge of anticipated events, and judgment. The methodologies incorporate information gathered on
anticipated population growth and building permits. Anticipated sales tax from retail sales, anticipated valuations, '
and other variables were identified to try to minimize the risk of overstating or understating revenue. The forecast ■
includes the impact of the annexation of MUD 4 in December 2012 in the General Fund, Water/Sewer Fund and
Debt Service Fund. ■
■
Much like revenue, the expenditure projections are based on historical trends, anticipated events, assumptions
about the future, and other judgments staff deemed appropriate. Salary projections are based on anticipated '
merit and salary adjustments, and benefits were broken out separately to account for the aberrant behavior of •
certain benefits, such as TMRS and health care benefits. The Debt Service Fund expenditure forecast is based
upon current principal and interest debt service payments, future debt issuance, MUD rebates and assumed debt ■
from the annexation of MUD 4 in December 2012. •
•
•
•
•
404
INDIVIDUAL FUND OVERVIEWS
Tax Rate
In fiscal year 2013 the adopted tax rate of $0.7051 allocates $.2151 or 31% to the General Fund and $.4900 or
69% to the Debt Service Fund. The chart below presents the total tax rate required to meet all obligations and the
allocation between Debt Service and O&M.
By 2017 the total tax rate is $0.7575, 29% to the General Fund and 71% to the Debt Service Fund, an increase of
3% to the General Fund and a 9% increase to the Debt Service Fund. The Debt Service Fund tax rate increase
from fiscal year 2013 is$0.0450, and the General Fund tax rate increase is $0.0074.
Tax Rate
0.8
0.7
0.6
0.5 ' 0.4700 0.4900 0.5100 0.5175 0.5350 0.5350 '
0.4 '
0.2 in
0.1
0.0 -I
2012 2013 2014 2015 2016 2017
■O&M ❑ DS
\ /
Debt Service Fund
The Debt Service Fund can meet all current and future obligations based on the City's 2013-2017 Five-Year CIP.
The issuance of debt is factored in based on the Five-Year CIP and pending GO and CO issuance. Debt to be
sold during the forecast period totals $99.345 million for GO bonds and $17.055 for CO bonds. The GO bonds
will almost exhaust the bonds that were approved by the voters in 2007. The outcome of major projects to be bid
at a later date, or annual changes to the Five-Year CIP, will be incorporated into future forecasts.
In order to fund these obligations, the Debt Service tax rate will need to increase from the fiscal year 2013 tax rate
of $0.4900 to $0.5350, which approximates the tax analysis prepared during the bond package discussions.
From fiscal year 2013 to fiscal year 2017, total revenues are anticipated to increase on average 6% per year.
The 2013 ending fund balance is projected to be $3.1 million, $191,713 over a 10% reserve. As such, the City is
drawing down fund balance in 2013 to use reserves on hand in order to minimize the impact to the taxpayer. For
all fiscal years through 2017, the fund balance remains above the reserve policy and by 2017 the DS Fund ending
balance is above the reserve policy by $218 thousand. Possible uses of these funds could be to lower the tax rate
or absorb new debt from a new voted bond referendum.
Key assumptions are included behind the Revenue and Expenditure Schedules.
405
General Fund
The General Fund can fund current services and anticipated operating expenditures from completed CIP projects. '
The General Fund meets reserve requirements. The fund is structurally balanced, whereby recurring revenues
are funding recurring expenditures. The policy reserve requirement of 2 months recurring operating expenditures
grows from $8.9 million in 2013 to $10.5 million by 2017, an increase of $1.6 million. In order to fund these
services and meet policy requirements, the O&M tax rate will increase from $0.2151 in 2013 to $0.2225 in the
following fiscal year through 2017, a $0.0074 increase.
Full-time equivalents will increase from 538.75 in fiscal year 2013 to 582.75 by fiscal year 2017, an increase of 44
positions or 8.2% over the five-year period, or 2.1% annually. Population is expected to increase 3.2% annually,
not including the day-time or weekend populations from continued retail development.
1 �
General Fund Full-Time Equivalents '
650
600 582.75
552.75
567.75 574.75
550 538.75
527.75
500
450 ,
FY2012 FY2013 FY2014 FY2015 FY2016 FY2017
Increase in the number of positions by 2017 includes 16 positions associated with completed CIP for base
services and growth. Some of the CIP staff additions include 1 associated with the Trails Connectivity Project in
2015, 1 for Max Road Sports Complex in 2014, 1 for Old Police Department Renovation in 2014, 1 for Centennial
Park Phase II in 2015, 5 for Shadow Creek Ranch Park in 2015, 1 for Pearland Parkway Extension in 2015, and 6
for Fire Station #3 Reconstruction in 2014.
Operating expenditures from completed CIP total $625 thousand in 2014, increasing to $2.0 million in 2017.
Fiscal year 2014 includes impacts from Hickory Slough Detention, Max Road Sports Complex Phase I, Trail
Connectivity, Fire Station 3 Reconstruction, Old Police Department Renovations, Business Center Drive, and
County Road 403.
Property and Sales Tax are a major revenue component funding these expenditures. Revenues from current
property tax, as a percent to total revenues, are 19% in fiscal year 2013. It increases to 20% in fiscal year 2017
due to an increase in the 0 & M tax rate, new development and revaluation of existing properties. Revenues from
the TIRZ, go from $6.4 million in 2013 to $10.3 million in 2017. This revenue is needed to fund increasing cost of
services.
Sales tax receipts, as a percent to total revenues, remains relatively stable at 26.6% in 2013 to 26.7% in 2017.
The City is projected to maintain a modest increase in sales tax in fiscal year 2013 through 2017; a 3% increase
is projected each year, mainly due to an anticipated conservative increase in consumer spending and the opening
of smaller establishments.
Key assumptions are included behind the Revenue and Expenditure Schedules.
406
Water&Sewer Fund
The Water & Sewer Fund can meet all of its operating expenses, annual debt service, and bond coverage
requirements of 1.4 times net operating revenues. Cash reserve requirement of 25% is met in all years of the
forecast. Strategies used in the generation of the forecast are aimed to ensure that the fund is self-supporting.
No water and sewer rate increase is needed in 2013 due to using cash on hand to fund capital improvement
projects and to buy down debt. In 2016 a 6% revenue increase is needed, as well as an 8% increase in 2017.
The increase in 2016 is based on major capital improvements for surface water and wastewater treatment.
Council may choose to implement smaller rate increases sooner.
The utility system users generate the revenues that support the system. Annual revenues by 2017 total $42.0
million, an increase of $10.8 million from fiscal year 2013, and include growth in the number of connections, as
well as two revenue increases needed. The growth in the number of annual connections average 4.3% over the
five-year forecast, and includes the annexation of approximately 1,400 connections in 2013.
Operating expenditures increase to $40.3 million, up $9.2 million from $31.1 million in fiscal year 2013. Debt
service increases by 64% over the forecast period, from $10.2 million in fiscal year 2013 to $16.7 million in fiscal
year 2017. Operating expenses increase by $1.1 million over the forecast period, which equates to 1.4%
annually. Purchase of surface water increases by $308 thousand, personnel costs by $564 thousand and utilities
by $274 thousand.
With the implementation of the rate increases included in the forecast, the system can continue to be self-
supporting and financially sound.
Pearland Economic Development Corporation (PEDC)
The PEDC can fund its current operations, as well as provide incentives to attract capital investment to add to
Pearland's tax base and to bring new jobs to the City. Through the forecast period, the ending fund balance
increases by$4.5 million, or 54%, from $8.3 million in fiscal year 2012 to $12.8 million in fiscal year 2017.
Sales tax revenue is a major component of funding for the Corporation. Revenues from sales taxes increase by
13% through the forecast period, from $7.5 million in fiscal year 2013 to $8.4 million in fiscal year 2017. For each
year of the forecast, sales tax revenues are 94% to 95%of the total revenue each year.
The available balance can be used to fund infrastructure projects. Except for fiscal year 2013, no capital projects
were specifically identified, however, $1.5 million is included annually for 2015-2017, or $4.5 million in total for
that time period.
RECOMMENDATIONS
Maintain recommended fund balance and cash reserve requirements.
Be selective about future service additions.
Continue emphasis on efficient use of existing resources.
Continue emphasis on cost containment measures.
Continue marketing efforts in order to expand the tax base— property and sales tax.
Continue to review capital projects timing in order to build when needed and not before.
Continue to look at other funding sources for capital improvements to leverage City dollars such as grants,
developer agreements, inter-local agreements, etc.
CONCLUSION
The proposed forecast is conservative and only includes developments that are anticipated based on current
knowledge. If certain economic development projects are successful and come to fruition, or if new developments
not currently known take place, then this forecast will substantially change. This forecast will be updated annually
and include new developments that will impact revenue or expenditures that are "concrete," or likely to happen, as
well as incorporate charges from the Five-Year CIP.
407
There are external factors outside of the City, such as the legislature, anticipated TxDOT funding of capital
projects, weather, that could impact the forecast and significantly affect the City's ability, despite a prudent
financial plan in place, to continue to provide the highest quality service and provide for those capital projects '
which provide a high quality of life. Our objective was to provide City Council and management a prudent
financial plan in order to make decisions to benefit our current and future residents.
I
408 I.
City of Pearland
Debt Service Fund
Five-Year Forecast
PROJECTION ADOPTED ESTIMATE ESTIMATE ESTIMATE ESTIMATE
FY2012 FY2013 FY2014 FY2015 FY2016 FY2017
Revenues
Property Taxes 22,897,520 24,397,796 27,071,601 28,591,684 31,096,200 33,014,243
Property Taxes MUD 4 1,864,363
Delinquent Taxes 130,000 146,387 162,430 171,550 186,577 198,085
Penalty& Interest 175,000 195,182 216,573 228,733 248,770 264,114
Lease Income/Capitalized Int 796,087 786,075 775,394 763,472 750,036 731,800
Interest Income 12,215 8,035 13,750 23,230 32,325 43,910
Annexation/Bond Proceeds 53,613,801
Transfers from Fund 30 434,865 277,127 277,127 277,127 277,127 277,127
Transfers from Fund 30-MUD4 182,041 179,441 176,710 173,850
Transfers from CIP 1,559,116
Transfers from Fund 10 163,490 161,445 159,272 156,844 154,160 150,454
Total Revenues 79,782,094 27,836,410 28,858,187 30,392,081 32,921,905, 34,853,584
Expenditures
Current Debt Service(P&I) 20,894,241 21,803,885 21,997,514 21,586,939 21,602,871 20,834,921
Future Debt Issuances
General Obligation 2013-30 332,183 657,651 657,309 656,607 655,544
General Obligation 2014-30 1,132,292 1,127,500 1,128,625
General Obligation 2015-30 1,321,077 1,319,893
General Obligation 2016-30 2,373,200
CO's Series 2013-30 117,324 228,339 230,550 227,773 234,512
CO's Series 2014 30 291,750 291,750 293,125
CO's Series 2015-30 614,025 613,406
MUD 4 Annexation of Debt 1,864,363 227,551 224,301 220,888 217,313
Current Lease/Purchase (P&I) 637,550 637,674 637,674 637,674 532,795 365,901
Future Lease/Purchase 214,343 478,168 596,016 863,705 990,960
Escrow Agent/Issuance 54,825,471
MUD Rebates 3,992,293 4,268,658 4,559,428 4,902,660 5,232,346 5,511,045
Arbitrage Services 25,438 22,605 25,105 27,605 30,105 32,605
Fiscal Fees 11,000 12,000 13,600 15,200 16,800 18,400
Total Expenditures 80,385,993 29,273,034 28,825,029 30,302,296 32,738,243 34,589,450
Revenues Over(Under) -603,899 -1,436,625 33,158 89,785 183,662 264,134
Expenditures
Beginning Fund Balance 5,159,540 4,555,641 3,119,016 3,152,175 3,241,960 3,425,622
Ending Fund Balance 4,555,641 3,119,016 3,152,174 3,241,960 3,425,622 3,689,755
10% Reserve Requirement 2,556,052 2,927,303 2,882,503 3,030,230 3,273,824 3,458,945
Amount over 10% Reserve 1,999,589 191,713 269,672 211,730 151,798 230,810
DS Tax Rate 0.4700 0.4900 0.5100 0.5175 0.5350 0.5350
DS Tax Rate Change 0.0200 0.0200 0.0200 0.0075 0.0175 0.0000
General Obligation 10,490,000 17,405,000 19,765,000 34,560,000 17,125,000
Certificates of Obligation 3,325,000 4,500,000 9,230,000
409
City of Pearland
General Fund
Five-Year Forecast Summary
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E
PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUE
Property Taxes 10,748,148 10,992,437 12,225,000 12,743,000 13,400,000 14,221,000
Sales Taxes 14,363,666 15,125,235 15,904,000 16,539,000 17,199,000 18,056,000
Franchise Fees 5,697,733 6,016,906 6,197,000 6,383,000 6,575,000 6,772,000
Licenses&Permits 2,224,046 2,620,219 2,978,000 3,113,000 3,276,000 3,428,000
Fines&Forfeitures 2,999,214 3,107,512 3,218,000 3,315,000 3,414,000 3,516,000
Charges for Service 11,564,231 12,330,342 13,582,000 14,742,000 16,184,000 17,377,000
Miscellaneous 479,404 380,620 429,000 441,000 454,000 468,000
Transfers in 3,763,560 3,776,850 2,316,000 2,390,000 2,424,000 2,474,000
Other Financing Sources 1,143,465 2,037,400 865,000 1,638,000 878,000 867,000
TOTAL REVENUES 52,983,467 56,387,521 57,715,000 61,303,000 63,804,000 67,178,000
EXPENDITURE
General Government 6,516,427 6,909,129 6,600,000 6,778,000 6,889,000 7,077,000
Public Safety 26,284,753 29,728,329 29,786,000 31,417,000 31,689,000 32,744,000
Community Services 3,187,440 3,450,700 3,584,000 3,756,000 3,975,000 4,125,000
Public Works 8,084,579 8,466,353 8,488,000 8,617,000 8,967,000 9,257,000
Parks&Recreation 7,463,214 8,275,021 8,360,000 8,502,000 8,720,000 8,946,000
Expense for MUD 4
O&M for CIP 625,000 1,772,000 1,880,000 2,002,000
Total Operating Expenditures 51,536,413 56,829,532 57,443,000 60,842,000 62,120,000 64,151,000
Transfers Out 1,476,287 1,745,652 1,203,000 1,485,000 1,430,000 1,869,000
TOTAL EXPENDITURES 53,012,700 58,575,184 58,646,000 62,327,000 63,549,000 66,019,000
Revenues Over/(Under)Expenses (29,233) (2,187,663) (931,000) (1,024,000) 255,000 1,159,000
Beginning Fund Balance 14,523,546 14,494,313 12,307,000 11,376,000 10,352,000 10,607,000
Ending Fund Balance 14,494,313 12,306,650 11,376,000 10,352,000 10,607,000 11,766,000
Calculation of Fund Balance Policy:
Ending Fund Balance 14,494,313 12,306,650 11,376,000 10,352,000 10,607,000 11,766,000
Less Policy Requirement 8,199,856 8,904,214 9,341,000 9,779,000 10,118,000 10,459,000
Excess funds available over policy 6,294,457 3,402,436 2,035,000 573,000 489,000 1,307,000
Tax Rate Variable:
General Fund 0.2151 0.2151 0.2225 0.2225 0.2225 0.2225
Debt Service Fund 0.4700 0.4900 0.5100 0.5175 0.5350 0.5350
Total Tax Rate 0.6851 0.7051 0.7325 0.7400 0.7575 0.7575
Staffing Variable:
Full-Time Equivalent Positions 527.75 538.75 544.75 559.75 574.75 582.75
FTE's with CIP 527.75 538.75 552.75 567.75 574.75 582.75
Employees Per 1,000 Population 5.43 5.18 5.15 5.29 5.35 5.43
410
City of Pearland
Five-Year Forecast
General Fund -Schedule of Revenues and Other Sources
FY 2011-2012 1214 FY2014-2015 Y216-2017
Y/E
PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
Property Taxes
Current Taxes 10,480,519 10,711,657 11,809,552 12,291,591 12,931,104 13,728,752
Delinquent Taxes 80,000 90,000 149,963 165,334 172,082 181,035
Penalty&Interest 106,849 110,000 182,098 200,762 208,957 219,829
In Lieu of Property Taxes 80,780 80,780 83,203 85,700 88,270 90,919
MUD 5
*Total Property Taxes $ 10,748,148 $ 10,992,437 $ 12,224,817 $ 12,743,386 $ 13,400,414 $ 14,220,535
Sales Taxes
Sales Taxes 14,231,385 14,992,954 15,767,637 16,398,342 17,054,276 17,906,990
Mix Drink Taxes 132,281 132,281 136,249 140,337 144,547 148,883
*Total Sales Taxes $ 14,363,666 $ 15,125,235 $ 15,903,886 $ 16,538,679 $ 17,198,823 $ 18,055,873
Franchise Fees
Gas 269,022 308,000 317,240 326,757 336,560 346,657
Electric 2,780,000 2,905,700 2,992,871 3,082,657 3,175,137 3,270,391
Telephone 293,922 308,473 317,727 327,259 337,077 347,189
Cable 1,149,881 1,211,310 1,247,649 1,285,079 1,323,631 1,363,340
Sanitation 1,204,908 1,283,423 1,321, 26 1,361,583 1,402,431 1,444,504
*Total Franchise Fees $ 5,697,733 $ 6,016,906 $ 6,197,413 $ 6,383,336 $ 6,574,836 $ 6,772,081
License&Permits
Building Permit 996,824 1,181,588 1,240,667 1,302,701 1,367,836 1,436,228
Platting Fees 55,000 58,000 95,531 100,308 105,323 110,590
Beer Permits 18,000 11,000 18,540 9,548 19,467 10,220
Moving Permits 2,400 2,400 2,472 2,546 2,623 2,701
Peddlers&Solicitors 2,500 2,000 2,100 2,205 2,315 2,431
Health Certificate Fees 40,000 104,400 107,532 110,758 116,296 122,111
Wrecker Permits 4,000 4,000 4,080 4,202 4,328 4,458
Building Plan Check Fee 518,348 544,393 694,774 729,512 765,988 804,287
Occupancy Permits 9,100 10,665 14,888 15,632 16,414 17,235
Demolition Permits 1,300 1,300 1,339 1,379 1,421 1,463
Bldg. Site Work Permit 34,000 27,220 34,739 36,476 38,299 40,214
Alarm Permits 43,935 47,135 45,000 45,000 45,000 45,000
Health-Registration 1 Yr. 4,930 5,665 5,778 5,894 6,012 6,132
Health-Registration 2 Yr. 8,000 9,200 9,384 9,572 9,763 9,958
Sign Permits 7,500 9,800 10,780 12,397 14,257 16,395
Ambulance Permit 6,200 6,200 6,386 6,578 6,775 6,978
Taxi Cab Permit 3,823 3,823 3,938 4,056 4,177 4,303
Temporary Structures 600 800 824 849 874 900
Recordation&Courier Fee 5,100 6,050 6,232 6,418 6,611 6,809
BP Plan&Zone Adjustment 8,000 28,800 31,680 34,848 38,333 42,166
Garage Sale Permits 36,025 37,997 39,897 41,892 43,986 46,186
Culvert Permits 1,100 800 800 800 800 800
Animal Licenses 30,000 33,325 34,325 35,354 36,415 37,508
Foster Home Inspection 1,950 1,950 1,970 1,989 2,009 2,029
Mowing Lien 428
Electrical Permits 96,549 116,161 124,067 130,270 136,784 143,623
Plumbing&Gas Permits 105,325 126,220 161,287 169,351 177,819 186,710
Mechanical Permits 131,657 153,075 186,100 195,405 205,175 215,434
Reinspec. Fee/Inspection 5,600 5,600 9,925 10,422 10,943 11,490
Fire Marshall Reinspection 32,500 33,475 34,479 35,514 36,579
Fire Alarm 2,364 2,364 2,600 2,860 3,146 3,461
Fire Protection 950 950 998 1,047 1,100 1,155
Fire Sprinkler 4,200 4,500 4,635 4,774 4,917 5,065
Fire Sprinkler-Alteration 400 400 440 484 532 586
411
City of Pearland
Five-Year Forecast
General Fund -Schedule of Revenues and Other Sources
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E
PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
Fireworks 150 150 150 150 150 150
Irrigation 13,000 15,000 15,450 16,223 17,034 17,885
Swimming Pool 22,600 22,600 23,278 23,976 25,175 26,434
Dirt Grading Permit 2,188 2,188 2,210 2,232 2,254 2,277
*Total License&Permits $ 2,224,046 $ 2,620,219 $ 2,978,270 $ 3,112,588 $ 3,275,866 $ 3,427,950
Fines& Forfeiture
Fines&Forfeitures 2,777,243 2,881,279 2,967,717 3,056,749 3,148,451 3,242,905
Child Safety 25,000 25,000 25,750 26,523 27,318 28,138
Child Safety-Harris Co. 3,500 3,500 3,535 3,570 3,606 3,642
Commercial Carrier Fines 88,000 88,000 90,640 93,359 96,160 99,045
Time Efficiency -5,554 -5,760 (5,933) (6,111) (6,294) (6,483)
Animal Cruelty 100
Omnibase 16,500 17,556 17,806 18,340 18,891 19,457
State/Service Fee Recoup 94,425 97,937 118,709 122,270 125,938 129,716
*Total Fines& Forfeitures $ 2,999,214 $ 3,107,512 $ 3,218,225 $ 3,314,701 $ 3,414,070 $ 3,516,420
Service Charges
Ambulance Service Fee 2,633,000 2,738,000 3,093,940 3,186,758 3,282,361 3,380,832
Mud/Ems/Fire Collections 74,135 74,135 74,135 74,135 74,135 74,135
Strat PtrAgrmt/Fire,Ems 358,527 255,197 157,405 203,212 217,340 232,034
False Alarm Fee 74,000 76,000 78,280 80,628 88,691 97,560
Arrest Fees 3,750 3,750 3,863 3,978 4,098 4,221
Clear. Letter Fee 550 550 550 550 550 550
Subpoena 150 150 150 150 150 150
Offense Report Copies 100 100 105 110 116 122
Accident Report Copies 7,000 7,000 7,350 7,718 8,103 8,509
SRO Equipment 69,550 78,000 80,340 82,750 85,233 87,790
SRO Personnel 601,957 657,016 670,156 683,559 704,066 725,188
Non Emerg Ems Service 5,227 5,227 5,750 6,325 6,957 7,653
TCLEOSE Funds
Training Tuition 550 1,000 1,010 1,020 1,030 1,041
Training Recycling 1,000 1,000 1,010 1,020 1,030 1,041
Animal Shelter Fees 51,000 52,500 54,075 55,697 57,368 59,089
Events&Programs 528,453 596,712 625,646 691,159 725,717 762,003
Facility Rentals 82,945 110,500 114,920 119,517 124,297 129,269
Swimming Pool Fees 30,000 53,540 55,146 56,801 58,505 60,260
Natatorium 121,036 130,036 133,937 137,955 142,094 146,357
Recreation Center Rentals 30,000 46,470 47,864 49,300 50,779 52,302
Recreation Center Memberships 866,613 894,113 920,936 948,564 977,021 1,006,332
Facility Rental-U of H 1,000 1,000 1,030 1,061 1,093 1,126
Special Event Permit Fee 300 300 300 300 300 300
Miscellaneous 2,200 89,644 90,540 91,446 92,360 93,284
Engineering Inspect Fee 20,000 25,000 40,000 60,000 85,000 100,000
TIRZ Administration Fee 5,986,838 6,422,902 7,312,958 8,186,779 9,383,888 10,333,183
Permits Inspection Fee 6,100 4,500 4,725 4,961 5,209 5,470
Traffic Impact Analysis 8,250 6,000 6,300 6,615 6,946 7,293
*Total Service Charges $ 11,564,231 $ 12,330,342 $ 13,582,422 $ 14,742,070 $ 16,184,438 $ 17,377,092
Interest
Interest Income 56,729 56,729 57,296 58,442 60,195 62,603
*Total Interest $ 56,729 $ 56,729 $ 57,296 $ 58,442 $ 60,195 $ 62,603
412
City of Pearland
Five-Year Forecast
General Fund - Schedule of Revenues and Other Sources
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E
PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
Miscellaneous
Building Rent 17,339 17,600 17,776 17,954 18,133 18,315
Other Victims Program 7,500 7,500 7,725 7,957 8,195 8,441
PW Damage Reimbursement -4,121
Street Light Charges 35,000 15,000 15,000 15,000 15,000 15,000
Recycle Revenue 54,164 44,000 45,320 46,680 48,080 49,522
N.S.F. Fees 4,000 4,000 4,800 5,760 6,912 8,294
Plat Copies 15 15 17 18 20 22
Reproduction/Xerox Copies 1,500 1,500 1,530 1,561 1,592 1,624
Sale Of Property 89,364 9,750 50,000 52,500 55,125 57,881
Waiver Of Encroachment 1,000 875 919 965 1,013 1,064
Jail Phone 2,000 2,000 2,060 2,122 2,185 2,251
Ambulance Permit App. Fee 3,750 3,750 4,125 4,538 4,991 5,490
Sign Revenue 26,475 30,780 30,780 30,780 30,780 30,780
Insurance Reimbursement
Miscellaneous 184,689 187,121 191,799 196,594 201,509 206i547
*Total Miscellaneous $ 422,675 $ 323,891 $ 371,850 $ 382,427 $ 393,536 $ 405,231
From Fund 15 103,212 151,438 115,945 121,742 127,829 134,221
From Fund 30 935,337 927,817 946,373 965,301 984,607 1,004,299
From Fund 42 238,712 150,665 153,678 156,752 159,887 163,085
From Fund 50 169,572 109,974 112,173 114,417 116,705 119,039
From Fund 67 313,806 263,715 268,989 274,369 279,856 285,454
From Fund 68 444,193 685,502 13,117 13,117 13,117 13,117
From Fund 70 568,549 17,227 17,572 17,923 18,281 18,647
From Fund 101 493,202 499,591 70,500 97,500 84,000 84,000
Transfer From Fund 301 192,262 83,929 85,608 87,320 89,066 90,847
From Fund 116 7,313
Transfer From Fund 202 64,811 395,692 31,077 31,077 31,077 31,077
Transfer From Fund 203 130,875 406,495 414,625 422,917 431,376 440,003
From Fund 108 29,443
From Fund 109 45,450 45,450 45,450 45,450 45,450
From Fund 55 12,072
Transfer From Fund 200 60,201
Transfer From Fund 201 39,355 40,536 41,752 43,004 44,294
*Total Grant, Issuance,Transfer $ 3,763,560 $ 3,776,850 $ 2,315,643 $ 2,389,637 $ 2,424,256 $ 2,473,534
Other Financing Sources
Capital Lease Proceeds 1,143,465 2,037,400 864,989 1,637,807 877,807 866,807
*Total Other Financing Sources $ 1,143,465 $ 2,037,400 $ 864,989 $ 1,637,807 $ 877,807 $ 866,807
Total General Fund Revenue $ 52,983,467 $ 56,387,521 $ 57,714,811 $ 61,303,073 $ 63,804,241 $ 67,178,126
413
City of Pearland
Five-Year Forecast Detail
General Fund Expenditures
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
General Government
City Council 111,850 106,421 120,076 122,126 124,216 126,346
City Manager 673,398 678,726 696,017 709,989 724,260 738,835
Human Resources 686,110 678,587 695,861 708,588 721,570 734,815
City Secretary 324,213 300,638 308,141 314,333 320,658 327,120
Legal 624,481 636,097 652,120 665,150 678,457 692,047
Information Technology 921,551 1,538,600 978,037 992,803 1,007,831 1,023,127
Finance 1,722,250 1,825,990 1,854,435 1,888,707 1,923,677 1,959,362
Other Requirements 1,302,691 895,069 983,568 990,337 997,110 1,003,885
Library 149,883 249,001 311,491 314,606 317,752 320,929
NEW POSITIONS 71,507 73,163 150,867
*Total General Government $ 6,516,427 $ 6,909,129 $ 6,599,745 $ 6,778,146 $ 6,888,694 $ 7,077,332
Public Safety
Administration 1,232,154 1,257,599 1,278,997 1,300,804 1,323,030
Patrol 10,008,285 9,938,925 10,145,281 10,356,087 10,571,444
Investigations 1,676,055 1,716,877 1,752,664 1,789,233 1,826,600
Community Sery 778,380 798,503 815,367 832,602 850,215
Support 1,801,642 1,856,727 1,894,983 1,934,065 1,973,993
Jail 980,649 1,002,515 1,023,718 1,045,388 1,067,534
Lic 214,584 218,446 222,958 227,568 232,277
SRO 1,076,524 1,104,715 1,128,028 1,151,848 1,176,186
Traffic 780,023 708,475 723,468 738,789 754,447
Special Invest 531,411 541,943 553,304 564,911 576,772
Training 97,420 98,394 99,378 100,372 101,376
Police 17,379,290 19,177,127 19,785,475 20,180,502 20,584,024 20,996,229
Fire 4,524,471 5,580,791 4,834,081 5,817,687 5,094,360 5,214,763
Fire Marshal 593,034 695,913 655,716 668,852 682,269 695,972
Emergency Management 66,177 40,498 40,903 41,312 41,725 42,142
Emergency Medical Services 3,721,781 4,234,000 4,194,794 4,142,334 4,267,292 4,300,896
NEW POSITIONS 274,609 566,390 1,019,371 1,494,074
*Total Public Safety $ 26,284,753 $ 29,728,329 $ 29,785,578 $ 31,417,076 $ 31,689,041 $ 32,744,076
Community Services
Community Development Admin. 195,702 250,285 257,554 262,902 268,366 273,949
Planning 611,864 372,728 380,937 387,209 393,600 400,112
Permits&Inspections 404,819 846,105 853,730 871,271 889,194 907,507
Health& Environmental Services 825,434 415,755 391,806 399,813 407,995 416,357
Animal Control 256,616 659,401 674,726 687,127 699,783 712,697
Public Affairs 321,276 306,755 312,279 317,085 321,979 326,963
Municipal Court 571,649 599,671 606,316 618,804 631,561 644,592
NEW POSITIONS 106,699 211,658 362,191 443,080
*Total Community Services $ 3,187,440 $ 3,450,700 $ 3,584,046 $ 3,755,870 $ 3,974,669 $ 4,125,257
Public Works
Administration 211,212 173,005 176,905 180,137 183,434 186,798
Fleet Maintenance 450,235 449,343 461,073 470,905 480,956 491,231
Public Works GIS
Streets&Drainage 4,546,128 4,526,934 4,434,728 4,486,560 4,539,184 4,592,612
Service Center 156,510 222,500 224,725 226,972 229,242 231,534
Engineering &Capital Projects
ECP Administration 273,625 280,855 286,882 293,045 299,346
Project Management 923,873 721,516 740,566 756,026 771,823 787,964
Geographic Information Systems 220,520 215,627 220,706 224,992 229,370 233,840
Engineering 900,043 1,119,682 1,102,339 1,124,159 1,146,443 1,169,202
Traffic Operations&Maintenance 676,058 764,121 777,415 789,288 801,374 813,677
NEW POSITIONS 68,652 71,565 292,154 450,499
*Total Public Works $ 8,084,579 $ 8,466,353 $ 8,487,964 $ 8,617,487 $ 8,967,024 $ 9,256,705
414
City of Pearland
Five-Year Forecast Detail
General Fund Expenditures
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
Parks&Recreation
Administration 771,436 940,102 958,215 974,068 990,222 1,006,684
Recreation Center/Natatorium 1,782,226 1,848,836 1,936,340 1,966,502 1,997,202 2,028,451
Westside Event Center 185,892 205,571 210,902 214,595 218,361 222,203
Medians/WW/ROWS 965,102 1,013,194 1,009,353 1,028,049 1,047,129 1,066,602
Parks Maintenance 1,171,753 1,370,319 1,261,726 1,285,469 1,309,706 1,334,447
Custodial Services 353,267 387,446 396,242 403,764 411,443 419,284
Facilities Maintenance 766,296 1,012,836 1,028,757 1,043,216 1,057,916 1,072,861
Community Center
Athletics 342,288 329,155 339,995 345,628 351,369 357,221
Special Events 290,886 265,045 269,435 273,233 277,094 281,018
Senior Programs 226,378 208,861 215,661 219,666 223,754 227,925
Youth Development 183,320 226,123 241,056 245,666 250,370 255,169
Aquatics 193,391 245,395 262,675 267,492 272,404 277,415
Recycling 230,979 222,138 230,099 234,154 238,288 242,504
NEW POSITIONS 58 74,535 153,757
*Total Parks&Recreation $ 7,463,214 $ 8,275,021 $ 8,360,455 $ 8,501,559 $ 8,719,794 $ 8,945,542
Transfers
Transfers 1,476,287 1,745,652 1,202,859 1,484,887 1,429,736 1,869,033
"Total Transfers $ 1,476,287 $ 1,745,652 $ 1,202,859 $ 1,484,887 $ 1,429,736 $ 1,869,033
CIP O&M
O&M FOR CIP
*Total CIP O&M $ - $ - $ 624,871 $ 1,772,253 $ 1,879,558 $ 2,001,553
TOTAL GENERAL FUND EXPENDITURE $ 53,012,700 $ 58,575,184 $ 58,645,517 $ 62,327,279 $ 63,548,515 $ 66,019,498
415
City of Pearland
Five-Year Forecast Detail
O & M for CIP
FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
PROJECTED PROJECTED PROJECTED PROJECTED
Hickory Slough Detention at Max Rd. Ph I 10,933 10,933 10,933 10,933
Max Road Sports Complex 338,460 338,963 358,024 372,212
Centennial Park Ph. II 71,700 97,856 98,853
Shadow Creek Ranch Pk. Ph. I 517,912 472,384 482,325
Trail Connectivity 50,699 98,859 104,062 105,820
Hunter Park 16,900 17,900 18,700
Fire Station 3 Reconstruction 110,217 543,347 553,664 561,158
Old Police Department Renovations 85,992 87,226 88,484 89,768
Fire Station 1 36,597 73,194
Tom Reid Library Expansion 39,640 79,280
Business Center Drive 25,218 25,218 25,218 25,218
Pearland Parkway Extension 34,962 35,288 35,621
Fite Road 19,350 19,850 19,850
Max Road 2,550 5,325 5,325
CR 94 Expansion 981 10,981 10,981
Old Alvin Road Widening 1,299
CR 403 3,352 3,352 3,352 6,430
McHard Road Extension 4,418
Grand Boulevard Reconstruction 168
Total 624,871 1,772,253 1,879,558 2,001,553
416
City of Pearland
Water&Sewer Fund - Combined
Five-Year Forecast Summary
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUE
Charges for Service 26,941,196 28,479,635 29,363,403 30,305,571 33,044,664 36,665,806
Miscellaneous 321,839 193,251 167,112 158,399 158,399 158,399
Interest 42,000 40,000 28,053 27,684 28,447 30,661
Interfund Transfers 2,606,773 2,499,500 2,627,227 2,861,166 3,538,172 5,179,351
Other Financing Sources 348,328 15,070 7,706 7,706 7,706 7,706
TOTAL REVENUES 30,260,136 31,227,456 32,193,501 33,360,526 36,777,387 42,041,923
EXPENSE
Lift Stations 1,127,577 970,298 975,933 993,977 1,016,230 1,054,264
Waste Water Treatment Plant 3,318,340 3,705,030 3,527,693 3,573,924 3,628,060 3,809,028
Water Production 6,988,484 6,995,463 6,910,536 6,808,537 6,973,743 7,257,942
Distribution and Sewer Collection 1,997,252 2,216,757 2,095,033 2,142,261 2,202,669 2,265,129
Utility Billing 2,466,936 2,220,076 2,293,243 2,339,782 2,395,433 2,452,745
Other Requirements 16,538,819 13,494,150 15,163,779 15,818,991 18,292,315 22,012,415
Construction 1,155,342 1,454,522 1,366,527 1,395,231 1,433,475 1,473,180
TOTAL EXPENSES $33,592,750 $31,056,296 32,332,744 $33,072,703 $35,941,925 $40,324,704
Revenues Over/(Under) Expenses ($3,332,614) $171,160 ($139,242) $287,823 $835,462 $1,717,219
Beginning Fund Balance $13,747,658 $10,415,044 $10,586,204 $10,446,962 $10,734,785 $11,570,247
DS Reserve 892,251 1,332,548 1,772,845 2,138,089 2,519,989 3,407,689
Ending Fund Balance $9,522,793 $9,253,656 $8,674,117 $8,596,696 $9,050,258 $9,879,777
Revenue Increase Needed 0% 0% 0% 0% 6% 8%
Financial Indicators
Bond Coverage- 1.4 1.40 1.57 1.72 1.69 1.55 1.45
Cash Reserve Ratio-25% 0.28 0.30 0.27 0.26 0.25 0.25
Number of Connections 30,162 ' 32,260 33,633 34,787 35,980 37,220
Growth in Connections 6.95%, 4.26% 3.43% 3.43% 3.45%
417
Water&Sewer Fund -Combined Revenues
Five-Year Forecast
Schedule of Revenues and Other Sources
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
WE PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
Charges for Service
Water/Sewer Charges 25,545,402 26,991,301 28,023,726 28,891,342 31,609,600 35,207,704
Sanitation Billing Fee 332,379 365,606 379,611 392,835 406,521 420,684
Connection Fee 135,000 135,000 135,000 141,750 141,750 141,750
Water/Sewer Tap Fee 400,000 446,629 200,427 225,003 232,153 241,027
Late Payment Fee 437,000 445,000 445,000 467,250 467,250 467,250
Meter Set Fee 1,325 1,800 1,500 1,500 1,500 1,500
Curb Stop Replacement Fee 162 324 1,040 1,040 1,040 1,040
Grease Trap Fee 30,575 31,875 20,000 20,000 20,000 20,000
Reconnect Fee 57,353 60,000 155,000 162,750 162,750 162,750
Miscellaneous 2,000 2,100 2,100 2,100 2,100 2,100
*Total Charges For Service $26,941,196 $28,479,635 $29,363,403 $30,305,571 $33,044,664 $36,665,806
Miscellaneous
NSF Fees 9,100 9,400 9,400 9,400 9,400 9,400
Discount Taken
Reimbursements 139,407 34,852 8,713
Miscellaneous 173,332 148,999 148,999 148,999 148,999 148,999
MUD Annexation
*Total Miscellaneous $321,839 $193,251 $167,112 $158,399 $158,399 $158,399
Interest
Interest 42,000 40,000 28,053 27,684 28,447 30,661
*Total Interest $42,000 $40,000 $28,053 $27,684 $28,447 $30,661
Interfund Transfers
From Fund 42 1,506,740 1,544,226 1,673,248 1,906,894 2,587,601 3,788,813
From Fund 44 877,222 736,313 735,018 735,311 731,610 1,171,577
From Fund 64
From Fund 300
From Fund 301
From Fund 10 222,811 218,961 218,961 218,961 218,961 218,961
*Total Interfund Transfers $2,606,773 $2,499,500 $2,627,227 $2,861,166 $3,538,172 $5,179,351
Other Financing Sources
Certificate of Deposit 0
Sale of Property 328 15,070 7,706 7,706 7,706 7,706
Miscellaneous 348,000
Capital Lease Proceeds 0
*Total Other Financing Sources $348,328 $15,070 $7,706 $7,706 $7,706 $7,706
Total W&S Fund -
Combined Revenues $30,260,136 $31,227,456 $32,193,501 $33,360,526 $36,777,387 $42,041,923
418
City of Pearland
Five-Year Forecast Detail
Water& Sewer Expenditures
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E
PROJECTED ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED
Water&Sewer
Lift Stations 1,127,577 970,298 975,933 993,977 1,016,230 1,054,264
Wastewater Treatment Plant 3,318,340 3,705,030 3,527,693 3,573,924 3,628,060 3,809,028
Water Production 6,988,484 6,995,463 6,910,536 6,808,537 6,973,743 7,257,942
Distribution and Sewer
Collection 1,997,252 2,216,757 2,095,033 2,142,261 2,202,669 2,265,129
Utility Billing 2,466,936 2,220,076 2,293,243 2,339,782 2,395,433 2,452,745
Other Requirements 16,538,819 13,494,150 15,163,779 15,818,991 18,292,315 22,012,415
Construction 1,155,342 1,454,522 1,366,527 1,395,231 1,433,475 1,473,180
*Total General Government $33,592,750 $31,056,296 $32,332,744 33,072,703 $35,941,925 40,324,704
TOTAL W&S EXPENDITURE $33,592,750 $31,056,296 $32,332,744 33,072,703 $35,941,925 40,324,704
419
Pearland EDC
Revised Five-Year Forecast Summary - November 2012
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E REVISED
ACTUALS BUDGET PROJECTED PROJECTED PROJECTED PROJECTED
REVENUE
Sales Tax 7,337,389 7,734,337 7,966,367 8,205,358 8,451,519 8,705,065
Interest Income $34,159 $27,009 $22,261 $24,170 $22,272 $27,998
Miscellaneous $458,353 $424,648 $414,648 $437,648 $460,648 $460,648
Bond Proceeds
Transfer In $0 $0 $0 $0 $0 $0
TOTAL OPERATING REVENUES $7,829,901 $8,185,994 $8,403,276 $8,667,176 $8,934,439 $9,193,711
EXPENDITURE
Operating $1,019,078 $1,478,900 1,506,316 1,530,280 1,554,665 1,578,879
Operating Transfers $165,638 $216,440 $184,197 $193,407 $203,077 $213,231
Bond Payments 2,044,742 2,057,764 2,057,021 2,059,417 1,420,456 1,426,257
Inventory 3,495 5,000 5,000 5,000 5,000 5,000
TOTAL OPERATING EXPENDITURES $3,232,954 $3,758,104 $3,752,534 $3,788,103 $3,183,198 $3,223,367
Revenues Over/(Under) Expenses $4,596,947 $4,427,890 $4,650,742 $4,879,073 $5,751,241 $5,970,345
OTHER FINANCING SOURCES
(USES)
Transfers In
Capital Transfers Out - (3,148,493) - (1,500,000) (1,500,000) (1,500,000)
Capital Outlay - (5,000) (5,000) (5,000) (5,000) (5,000)
Incentives (375,441) (2,152,000) (2,288,889) (2,180,881) (1,955,889) (1,957,889)
Bond Proceeds
TOTAL OTHER FINANCING
SOURCES ($375,441) ($5,305,493) ($2,293,889) ($3,685,881) ($3,460,889) ($3,462,889)
NET CHANGE IN FUND BALANCE $4,221,506 ($877,603) $2,356,853 $1,193,192 $2,290,352 $2,507,456
Beginning Fund Balance $9,240,157 $11,328,931 $8,904,461 $9,668,040 $8,908,850 $11,199,202
Debt Service Reserves ($665,254)
Debt Pay-off ($1,467,478) ($1,546,867) ($1,593,273) ($1,952,382)
Ending Fund Balance $11,328,931 $8,904,461 $9,668,040 $8,908,850 $11,199,202 $13,706,658
420
Pearland EDC -Revenues
Five-Year Forecast
Schedule of Revenues and Other Sources
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E REVISED
ACTUALS BUDGET PROJECTED PROJECTED PROJECTED PROJECTED
Sales Taxes
Sales Taxes 7,337,389 7,734,337 7,966,367 8,205,358 8,451,519 8,705,065
*Total Sales Taxes $7,337,389 $7,734,337 $7,966,367 $8,205,358 $8,451,519 $8,705,065
Grant, Issuance,Transfer
Transfer from Fund 120
Total Grant, Issuance,Transfer $0 $0 $0 $0 $0 $0
Interest
Interest 34,159 27,009 22,261 24,170 22,272 27,998
`Total Interest $34,159 $27,009 $22,261 $24,170 $22,272 $27,998
Miscellaneous
Building Rent 414,000 414,000 414,000 437,000 460,000 460,000
Miscellaneous 44,353 10,648 648 648 648 648
`Total Miscellaneous $458,353 $424,648 $414,648 $437,648 $460,648 $460,648
Other Financing Sources
Bond Proceeds
*Total Bond Proceeds
Total PEDC Revenues $7,829,901 $8,185,994 $8,403,276 $8,667,176 $8,934,439 $9,193,711
421
Pearland EDC - Expenditures
Five-Year Forecast
Schedule of Expenditures
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E REVISED
ACTUALS BUDGET PROJECTED PROJECTED PROJECTED PROJECTED
Salaries&Wages
Executive 117,363 118,785 121,755 124,798 127,918 131,116
Supervisor 78,401 87,923 90,121 92,374 94,683 97,051
General Labor 103,976 176,604 181,019 185,545 190,183 194,938
Vacation Sold/Sick Payoff 16,320
Overtime 206
Longevity 979 952 1,192 1,432 1,672 1,912
Auto Allowance 4,984 10,800 10,800 10,800 10,800 10,800
Social Security 23,956 29,382 30,148 30,917 31,706 32,514
Retirement 40,255 48,872 51,507 54,732 58,014 61,277
Group Insurance 23,932 37,473 39,721 42,105 44,631 47,309
Cell Phone Allowance 1,799 1,800 1,800 1,800 1,800 1,800
Other Benefits 1,308 1,696 1,738 1,782 1,826 1,872
Merit Adjustment
*Total Salaries&Wages $413,481 $514,287 $529,801 $546,285 $563,234 $580,588
Materials&Supplies
Office Supplies 3,276 4,000 4,040 4,080 4,121 4,162
Minor Tools&Office Equip. 0 500 505 510 515 520
Food 1,940 2,000 2,020 2,040 2,061 2,081
Fuel 0 750 758 765 773 780
*Total Materials&Supplies $5,216 $7,250 $7,323 $7,396 $7,470 $7,544
Maintenance Buildings&Grounds
Building&Grounds 1,100 2,000 2,060 2,122 2,185 2,251
*Total Maintenance Buildings&
Grounds $1,100 $2,000 $2,060 $2,122 $2,185 $2,251
-1952382
Maintenance of Equipment
Furniture&Office Equipment 5,982 2,000 2,020 2,040 2,061 2,081
Motor Vehicle 61 300 303 306 309 312
Parts 81 700 707 714 721 728
Commercial 2,748 1,600 1,616 1,632 1,648 1,665
Fuel 3,046 3,000 3,300 3,630 3,993 4,392
*Total Maintenance of Equipment $11,918 $7,600 $7,946 $8,322 $8,732 $9,179
422
Pearland EDC - Expenditures
Five-Year Forecast
Schedule of Expenditures
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E REVISED
ACTUALS BUDGET PROJECTED PROJECTED PROJECTED PROJECTED
Services
Property Insurance 6,125 6,548 6,875 7,219 7,580 7,959
Rental of Equipment 5,361 7,200 7,272 7,345 7,418 7,492
Special Services 721 1,680 1,697 1,714 1,731 1,748
Arbitrage Fees 0 1,375 5,750 5,750 5,750 5,750
Books, Periodicals&Subscriptions 166 200 202 204 206 208
Telephone/Direct TV/Telecom. 20,404 8,000 8,080 8,161 8,242 8,325
Cellular Communications 1,068 2,600 2,626 2,652 2,679 2,706
PC Aircard Charges 473 516 521 526 532 537
Printing 1,366 1,200 1,212 1,224 1,236 1,249
Postage 267 500 505 510 515 520
Professional Development 5,785 12,000 12,120 12,241 12,364 12,487
Membership Dues 9,557 11,980 12,100 12,221 12,343 12,466
Travel 3,430 5,500 5,555 5,611 5,667 5,723
Marketing Programs/Promo 9
Marketing/Demographic 57,106 194,500 196,445 198,409 200,394 202,397
Industry Recruitment 71,892 169,500 171,195 172,907 174,636 176,382
Contracted Services 150,771 273,050 275,781 278,538 281,324 284,137
Retention Services 136,260 136,272 137,635 139,011 140,401 141,805
Storage/Building Rental 116,603 115,142 113,616 111,911 110,026 107,423
*Total Services $587,363 $947,763 $959,186 $966,155 $973,043 $979,316
Incentives
New Industry Incentives 182,488 1,975,000 2,126,889 2,018,881 1,955,889 1,957,889
New Industry Incentives-ots 22,390
Sales Tax Incentives 170,563 177,000 162,000 162,000
*Total Incentives $375,441 $2,152,000 $2,288,889 $2,180,881 $1,955,889 $1,957,889
Transfer
Transfer to General Fund 103,212 151,438 115,945 121,742 127,829 134,221
Transfer to Capital Fund 3,148,493 1,500,000 1,500,000 1,500,000
Transfer to U of H Fund 62,426 65,002 68,252 71,665 75,248 79,010
*Total Transfer $165,638 $3,364,933 $184,197 $1,693,407 $1,703,077 $1,713,231
Bond Payment
Principal 840,000 880,000 920,000 965,000 720,000 760,000
Interest 1,203,242 1,176,264 1,135,521 1,092,917 698,956 664,757
Fiscal Agent Fees 1,500 1,500 1,500 1,500 1,500 1,500
*Total Bond Payment $2,044,742 $2,057,764 $2,057,021 $2,059,417 $1,420,456 1,426,257
Inventory
$1,000-$4,999 3,495 5,000 5,000 5,000 5,000 5,000
*Total Inventory $3,495 $5,000 $5,000 $5,000 $5,000 $5,000
423
Pearland EDC - Expenditures
Five-Year Forecast
Schedule of Expenditures
FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 FY 2016-2017
Y/E REVISED
ACTUALS BUDGET PROJECTED PROJECTED PROJECTED PROJECTED
Capital Outlay
Buildings/Grounds
Water/Sewer Project
Furniture/Office Equipment 5,000 5,000 5,000 5,000
Vehicles
Miscellaneous 5,000
*Total Capital Outlay $0 $5,000 $5,000 $5,000 $5,000 $5,000
Total PEDC Expenditures $3,608,394 $9,063,597 $6,046,423 $7,473,984 $6,644,087 $6,686,256
424
CITY OF PEARLAND
FIVE-YEAR FORECAST
FISCAL YEARS 2013 - 2017
Key Assumptions
Population
The population in Pearland is expected to increase in FY 2013 by 6,900 residents, or 7.1%, over FY
2012, with the annexation of Brazoria County MUD #4 with 3,700 residents and a general
population growth of 3,200. The rate of growth for the forecast period averages 3.1% annually,
excluding the annexation of Brazoria County MUD#4.
Population
120 - 110.6 114 117.4
91.3 94.1 97.2
104.1 107.4
100 87 91
to 80 -
-a
Ca
(4 60 -
0
s
I— 40 -
20 -
0 -
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 J
From the year 2008 to 2017, the projected population increase is 30,400 people, a 34.9%
increase during this timeframe. Pearland is expected to continue to experience steady increases
in population, as land usage is not anticipated to approach build out until 2025. To a large extent,
much of the revenue growth the City has experienced can be attributed to the population growth,
however commercial development is still occurring with major projects such as Kelsey Seybold,
Merit Medical, Kirby Medical, Ref-Chem and Sams Club in 2012 and 2013. The economic
recession and slowdown of the economy has affected new development, however, the City saw
movement in 2012.
❑ Assessed Valuation
Fiscal Year Growth Valuation
2013 2.71% $6,541,399,683
2014* 7.17% $7,010,098,619
2015 5.74% $7,412,226,313
2016 6.79% $7,915,489,677
2017 7.14% $8,480,454,391
*Fiscal Year 2014 includes value of $249 million, excluding exemptions, for property to be
annexed — BC MUD 4
425
In FY 2014, the assessed re-valuation for residential remains flat and increases to 3% by FY
2017. For commercial the increase in FY 2014 is 0% and increases to 3% by FY 2017. The
forecast also includes value of recently completed retail developments anticipated value based on
current building permits, such as Kelsey Seybold, Merit Medical, Ref-Chem and Sams Club and
anticipated new commercial in the Lower Kirby area by 2015.
The forecast does not assume any increases in the homestead exemption.
❑ Tax Rate
Fiscal Year O&M Debt Service Total
2013 .2151 .4900 .7051
2014 .2225 .5100 .7325
2015 .2225 .5175 .7400
2016 .2225 .5350 .7575
2017 .2225 .5350 .7575
Tax rate needed to pay debt service, maintain current services and meet reserve
requirements.
❑ Sales Tax—General Fund
Fiscal Year Growth Amount
2013 5.4% $14,992,954
2014 5.2% $15,767,637
2015 4.0% $16,398,342
2016 4.0% $17,054,276
2017 5.0% $17,906,990
2013 includes sales tax generated from Kelsey Seybold pursuant to 380
agreement-2017
❑ Number of Water/Sewer Connections
Fiscal Year Growth Connections
2013 6.95% 32,260
2014 4.26% 33,633
2015 3.43% 34,787
2016 3.43% 35,980
2017 3.45% 37,220
Fiscal year 2013 includes 1,403 connections from the annexation of MUD 4 in
December of 2012.
426
❑ Expenditure Assumptions
GO/CO Debt Issuance
Fiscal Year GO's CO's Total
2013 $10,490,000 $3,325,000 $13,815,000
2014 $17,405,000 $4,500,000 $21,905,000
2015 $19,765,000 $9,230,000 $28,995,000
2016 $34,560,000 $0 $34,560,000
2017 $17,125,000 $0 $17,125,000
Based off Five-Year CIP
Water/Sewer Debt Issuance
Fiscal Year Total
2013 $0
2014 $8,081,184
2015 $12,077,255
2016 $32,223,015
2017 $43,118,941
Based off Five-Year CIP
O&M for CIP
Fiscal Year Total
2014 $624,871
2015 $1,772,253
2016 $1,879,558
2017 $2,001,553
Based off Five-Year CIP
Merit Increase
Fiscal Year Total
2013 3%
2014 2%
2015 2%
2016 2%
2017 2%
2013-2017—3% Step Adjustment for Civil Service
427
THIS PAGE INTENTIONALLY LEFT BLANK
428
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
NEW PERSONNEL FUNDED
FUND/DIVISION TITLE Full-Time Part-Time
GENERAL FUND
Community Development
Administration Administrative Clerk 1 -1
Health & Environmental Services Code Enforcement/Health Officer 2
Municipal Court Deputy Clerk 1
Police Patrol Officers(MUD 4 Annexation) 4
Police Patrol Officers" 2
Police Support Services Records Clerk 1
Police Jail Jailer 1
Sub-Total General Fund 11 0
WATER&SEWER FUND
Distribution& Collection Line Maintenance Worker 1
PW GIS GPS Field Technician 1
Sub-Total Water&Sewer Fund 2
GRAND TOTAL 13 0
*Positions effective 4/1/13
429
CITY OF PEARLAND
FY 2013 ADOPTED BUDGET
AUTHORIZED PERSONNEL BY DEPARTMENT
Full Time Employees Part Time Employees
Function/Department FY 2011 FY 2012 FY 2013 FY 2013 FY 2011 FY 2012 FY 2013 FY 2013
BASE AMENDED REQUESTED ADOPTED BASE AMENDED REQUESTED ADOPTED
General Government
City Manager 4 4 4
City Secretary 4 4 4
Finance 16 16 16 1 1 1
Human Resources 6 6 6 3 3 3
Information Technology 5 5 5
Legal 5 5 5
Utility Billing 16 17 17 4 4 4
GENERAL GOVERNMENT TOTAL 56 57 0 57 8 8 0 8
Public Works
Public Works Admin. 1.50 1.75 1.75
Fleet Maintenance 7 7 7
Public Works GIS 0.75
Streets&Drainage 17 17 17
Lift Stations 6 9 9
Waste Water Treatment 14.75 14.75 14.75
Water Production 10 12 12
W&S Distrib.&Collect. 23.5 26.5 1 27.5
W&S Construction 12.25 13 13
Public Works GIS 2.25 3 1 4
Engr&Cap.Proj.Mgt. 3 3
Engineering 13 12 12
Projects 12 8 8
Geog.Info.System 2 2 2
Traffic Operations 6 6 6
PUBLIC WORKS TOTAL 128 135 2 137 0 0 0 0
Public Safety
Fire Department 27 33 33 18 19 19
Fire Marshal 6 6 6 2 2 2
Emer.Medical Svcs/EMS 39 39 39 24 24 24
Police Department 178 183 8 191 7 7 7
PUBLIC SAFETY TOTAL 250 261 8 269 51 52 0 52
Parks&Recreation
Parks&Rec.Admin. 7 8 8 1 1
Custodial Services 7 5 5
Facilities Maintenance 5 6 6
Parks Maintenance 18 16 16
Median/ROW/WW 18 15 15
Community Center 1
Rec.Ctr/Natatorium 6 6 6 19 49 49
Westside Events Ctr 1 2 2 3 1 1
Athletics 2 2 2 3 4 4
Youth Development 2 1 1 4 4 4
Aquatics 1 1 1 23
Special Events 2 1 1
Senior Programs 3 2 2 1 3 3
Recycling 2 2 2 3 4 4
PARKS&RECREATION TOTAL 74 67 0 67 57 66 0 66
Community Services
Comm.Develop.Admin. 2 1 3 1 (1)
Planning 5 3 3 1
Permits&Inspections 15 12 12 2 2 2
Environmental&Health 4 2 6
Animal Control 9 9 9 1 1 1
Municipal Court 11 8 8 1 1 1
Public Affairs 2 2 2
COMMUNITY SERVICES TOTAL 42 40 2 42 5 4 0 4
Economic Development 5 5 5
U.of Houston-Pearland 1 1 1
Municipal Court Fund 1 1 1 1
Juvenile Case Mgt.Fund 1 1
GRAND TOTAL 556 568 13 581 121 131 0 131
Note: Does not include Seasonal positions 430
City of Pearland
Full-Time Equivalents Per 1,000 Population
Five Year Historical Comparison
6.80 -
6.70
6.55 6.52
6.60 -
6.50 -
6.40 - 6.33
6 6.23 6.21
.30
6.20 -
6.10 -
6.00 -
5.90 I T I I I
2008-09 2009-10 2010-11 2011-12 2012-13
\ J
No. of Employees
Fiscal Year FTE Population Per 1,000 Population
2008-09 565.5 90,700 6.23
2009-10 577.5 91,252 6.33
2010-11 616.5 94,100 6.55
2011-12 633.5 97,200 6.52
2012-13 646.5 104,100 6.21
FTE=All full-time employees plus part-time equivalents.
Does not include seasonal employees.
Increase in FY 2010 due to opening of Recreation Center/Natatorium,in FY 2011 additional personnel were added to the Natatorium and
18 part-time paid Firefighters were added. The increase in FY 2012 was mainly due to the addition of 6 grant-funded full-time Firefighters,
and the increase in FY 2013 is mainly due to the addition of 6 Police Officers and 6 personnel in various service departments.
City of Pearland
Full-Time Equivalent Staff to Population
FY 2009 - FY 2013
660 — — 110,000
640 ,.... — 105,000
620 —
w 600 —
— 100,000 0
- 95,000 5
580 o0
560 — — 90,000 CL
540 — — 85,000
520 80,000
2008-09 2009-10 2010-11 2011-12 2012-13
MIN FTE Population
J
431
i
l \ III
City of Pearland
Employees by Service Area
FY2009 - FY2013
FY2013 ...._...rv., 61 .111111111ktiiiiiiii allINMINICall
3.5
5 3.5
FY2012 .14 61 kt II gEin
-
1 I
FY2011 `.._ 275.5 .'BMW 128 1 , 102. . En
- 1
FY2010 74 . 41
FY2009 klaiiiiiii. 72.5 IIIIIIEIIIIIIIIIIIINIIIAIIIIIIIEIEI
O Public Safety* ❑General Government 0 Public Works
❑Parks 0 Community Services 0 Economic Development
ID
•Special Revenues*
\ 1
Service Area FY2009 FY2010 FY2011 FY2012 FY2013 % Increase**
Public Safety* 253.5 264 275.5 287 295 16%
General Government 72.5 74 60 61 61 -16%
Public Works 96 93 128 135 137 43%
Parks 72 98.5 102.5 100 100 39%
Community Services 66.5 41 44.5 42 45 -32%
Economic Development 5 6 5 5 5 0%
Special Revenues* 0 1 1 3.5 3.5 100%
565.5 577.5 616.5 633.5 646.5 14.3%
5-Year Increase
Annual Increase: 20.5 12.0 39.0 17.0 13.0 81.0
% Increase: 3.8% 2.1% 6.8% 2.8% 2.1% 14.3%
% Population Increase: 4.3% 0.6% 3.1% 3.3% 7.1% 14.8%
*Public Safety includes Police, Fire, EMS, Fire Marshal and Emergency Management. Special Revenues
includes UofH, Municipal Court and Juvenile Case Management Funds.
**Percentage increase since FY2009. Fiscal Year 2010 budget included 26.5 additional employees for Parks due
to the opening of the City's Recreation Center/Natatorium, as well as two other new municipal facilities, and 4
Building Inspector positions were eliminated due to reduction in development. Fiscal Year 2011 budget included
16 additional FTE Fire personnel to staff the new Fire Station #5 and provide 24/7 fire services at three stations.
FY 2012 includes the addition of 17 FTE, 6 in the Fire Department via SAFER grant, 4 in the Police Department, 5
in Parks & Recreation, and 3.75 funded in the Enterprise Fund, with .25 of one of these positions funded in the
General Fund. Mid-year FY 2012, 3 FTE were added for Water & Sewer services for MUD 4 operations, 1
Building Inspector, 2 Custodian positions were eliminated due to contracting the Recreation Center/Natatorium, in
Youth Development 1 full-time Recreation Specialist was reduced to part-time, 2 Parks Maintenance Worker I
were eliminated, one to accommodate upgrade of a Buildings Maintenance Technician/HVAC and one to
accommodate an upgrade to a Crew Leader.
FY 2013 includes the addition of 8 FTE in the Police Department, 2 in Water & Sewer departments, 2 in
Environmental/Health Code Enforcement, .5 in each the Community Development Department and Municipal
Court. There are 6 Officers being hired in the Police Department and an increase in population of 6,900. As
such, City is maintaining the 1 Officer per 1,000 population framework.
Does not include seasonal employees.
432
/
City of Pearland
Employees by Service Area as % of Total
Fiscal Year 2013 Full-Time Equivalents
Parks&Recreation
15% Community Services
7%
Public Works 21
Economic
Development 1
Special Revenues
0%
General
Government Public Safety 46%
10%
433
Pi
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
i
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION REVENUES RECURRING RECURRING TOTAL
II
FINANCE
Citizen Survey 14,500 14,500
Policy Map For Grants 2,000 2,000 •
Virtual Card Rebate 82,444 1,400 10,000 11,400 •
Timekeeping System 258 2,150 2,408
82,444 1,658 28,650 30,308
OTHER REQUIREMENTS ID
3%Average Pay- Non-Police 563,509 563,509
3%Step Pay-Police 310,090 310,090
50% of vests-grant 4,950 4,950
878,549 878,549
IT
Replace 36 2006 Desktop Computers 48,240 48,240
Replace 24 Laptops 52,800 52,800
Replace 7 Toughbooks 36,400 36,400
Replace 2 City Hall Servers 11,451 11,451
Connect City Hall generator to server room
AC unit 4,500 4,500
Replace data switches at City Hall Complex
Portion to be funded by W&S* 35,951 224,692 224,692
Replace City Nortel Meridian Phone System
at City Hall, Service Center, Parks
Maintenance, EMS,Animal Shelter& Fire
Marshal's Office-Portion to be funded by
W&S* 39,259 245,368 245,368
Employee training on Alcatel Lucent Data
Switches 3,517 3,517
IT Needs Assessment and Strategic
Planning 50,000 50,000
ClickFix Mobile Apps 9,000 9,000
75,210 57,240 628,728 685,968
`Lease/purchase
LIBRARY
Magazine Covers 367 367
Buildings and Grounds West-Side
Expansion 15,000 15,000
Exterminator West-Side Expansion 326 326
Books, Periodicals, and Subsc West Exp 10,827 10,827
Utilities West-Side Expansion 28,481 28,481
Space Lease/Taxes/Insurance 61,887 61,887
Telephone West-Side Expansion 400 400
117,288 117,288
FIRE MARSHAL
2 Replacement Vehicles 58,277 58,277
Tablet PCs for Fire Inspections 2,576 2,576
58,277 2,576 60,853
434
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION REVENUES RECURRING RECURRING TOTAL
FIRE DEPARTMENT
Driver Operator Pay 69,054 69,054
Replacement 75'Aerial Ladder(Quint)
with equipment* 790,000 790,000
Replacement Fire Engine Pumper
with equipment* 560,000 560,000
120 Pocket Tools for Bunker Gear 2,400 2,400
10 Pulse Oximeters(obtain baseline vital
signs and administer oxygen) 3,500 3,500
TPASS Accountability System:
2 Toughbooks for TPASS Accountability
System 11,300 11,300
1 Watchdog Controller/Software& Equipment 15,750 15,750
1 Truck Mounted Blitzfire Portable Monitor
Package 3,417 3,417
4 Portable Replacement Radio Upgrades
(Analog to Digital) 25,250 25,250
Diesel Vehicle Exhaust Removal System for
Station 4 28,730 28,730
69,054 1,440,347 1,509,401
*Lease/purchase
EMS
4 Lifepaks with Software&Aircards 2,400 117,286 119,686
1 Mobile Radio and 4 Handheld Radios
(Analog to Digital)* 23,018 23,018
LUCAS Device (auto chest compression
equipment) and savings (6,200) 12,547 6,347
Savings with purchase of Mobile Gateways* (2,400) (2,400)
EMS/FIRE Dispatch Contract-Jan. 1, 2013 120,000 40,000 160,000
Replacement Ambulance and Radio** 129,307 129,307
Refurbished Ambulance and Radio** 91,357 91,357
113,800 413,515 527,315
*1 Mobile Radio and the Mobile Gateways funded by Donation Fund
**Lease/purchase of ambulances, excluding radios
PERMITS& INSPECTIONS
1 Replacement Vehicle 16,600 16,600
16,600 16,600
HEALTH & ENVIRONMENTAL SERVICES
2 Sanitarian/Health Code Officers with Vehicles 102,114 42,390 144,504
102,114 42,390 144,504
ENGINEERING
AutoCAD Map License 4,639 4,639
2 Replacement Vehicles 43,790 43,790
48,429 48,429
435
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION REVENUES RECURRING RECURRING TOTAL
COMMUNITY DEVELOPMENT ADMINISTRATION
Upgrade part-time to full-time Administration
Clerk 24,734 24,734
24,734 24,734
PLANNING
Comprehensive Plan Update
($100,000 per year over 2 years) 100,000 100,000
100,000 100,000
TRAFFIC OPERATIONS& MAINTENANCE
Replace School Zone Flasher system 38,760 38,760
(Pearland Jr.East/West/Sablature Middle 38,760 38,760
School and Sam Jamison Middle School)
MUNICIPAL COURT
1 Part-Time Deputy Clerk 12,747 12,747
12,747 12,747
ANIMAL CONTROL
Dog Kennel Cleaning-contractual 38,820 38,820
38,820 38,820
PARKS ADMINISTRATION
Travel&Misc. Items for CAPRA,
Accreditation Team 9,000 9,000
9,000 9,000
PARKS RECREATION CENTER/NATATORIUM
Pool Lift for main pool at Natatorium-ADA
Compliance 5,500 5,500
Key Faubs 6,850 6,850
Shades or Sunscreens for Natatorium 15,845 15,845
1 Automatic Door Opener for Restrooms 2,000 2,000
6,850 23,345 30,195
PARKS MEDIANS/ROWS
1 Replacement Vehicle(P195) 24,775 24,775
24,775 24,775
436
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION REVENUES RECURRING RECURRING TOTAL
PARKS MAINTENANCE
1 Replacement F250 4-door w/Towing
Package (P209) 24,230 24,230
1 New Vehicle 20,455 20,455
Cargo Trailer 15,000 15,000
Double Axle Trailer with Lift Gates and
Lock Box 6,000 6,000
1 Replacement F250 for Urban Forester(P205) 20,455 20,455
2 Pavilion renovations at Centennial Park 20,000 20,000
2 Shade Structure installments over
playground at Centennial Park 24,000 24,000
Install Parking&Jogging Track material at
Woody Park 25,000 25,000
Install Shade Cover over one picnic area at
Woody Park 6,500 6,500
Renovate/Paint Restroom Area at Southdown 6,077 6,077
Training for 1 Maintenance Supervisor 2,250 2,250
44,685 125,282 169,967
PARKS FACILITIES MAINTENANCE
HVAC Condensing Unit Replacement and
Repairs at Library 33,000 33,000
A/C Unit at Radio/Communications Bldg 13,000 13,000
Replace Roof on Parks Maintenance Bldg 75,000 75,000
Annual replacement of A/C Air Handlers 4,000 4,000
Annual Repair and Replace Appliance
Allotment 5,000 5,000
Annual Landscape Repair at City Buildings 5,000 5,000
14,000 121,000 135,000
POLICE PATROL
2 Officers-effective 4/1/13 78,479 11,510 89,989
Shift Differential Pay 127,783 127,783
2 New Fleet Vehicles(home fleet) 95,952 95,952
4 Replacement Vehicles(C283, C295, C300 and C296) 143,928 143,928
138 Replacement Gas Mask Filters 8,832 8,832
Signage for Command Post` 1,750 1,750
350,190 118,044 468,234
*Grant award not received.
POLICE INVESTIGATIONS(CID)
Computer/Laptop for 2nd Crime Victim
position 600 2,943 3,543
600 2,943 3,543
POLICE SUPPORT SERVICES
1 Records Clerk 37,374 600 37,974
Shift Differential Pay-Dispatchers& Records Clerks 25,356 25,356
Reportal Software and Maintenance/
Installation 700 3,500 4,200
63,430 4,100 67,530
437
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION REVENUES RECURRING RECURRING TOTAL
d
POLICE JAIL
1 Jailer 52,826 1,500 54,326 U
Savings in Overtime with 1 Jailer (21,000) (21,000)
Shift Differential Pay 19,877 19,877
51,703 1,500 53,203 110
POLICE TRAFFIC/MOTORCYCLE UNIT
1 New Motorcycle for addition to unit 31,297 31,297
2 Replacement Motorcycles 57,439 57,439
88,736 88,736
PW-STREETS&DRAINAGE
Rental Equipment for paving projects 59,050 59,050
Excavation Buckets for Gradalls 11,377 11,377
Single Drum Vibratory Padfoot Roller* 80,850 80,850
Dozer Blade for Mini-Excavator 8,110 8,110
Tires for Excavator 7,230 7,230
1 Vehicle Replacement(P211) 33,275 33,275
92,325 107,567 199,892
*Lease/purchase
PW-SERVICE CENTER
8,000 lb capacity Forklift Refurbishment 15,000 15,000
5,000 lb capacity Forklift Refurbishment 11,500 11,500
26,500 26,500
TOTAL 157,654 2,187,868 3,322,983 5,510,851
438
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND - MUD 4
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT RECURRING RECURRING TOTAL
PLANNING 500 1,300 1,800
PERMITS& INSPECTIONS 1,150 1,150
HEALTH AND ENVIRONMENTAL SERVICES 2,700 2,700
OTHER REQUIREMENTS 3,474 3,474
FINANCE 9,075 200 9,275
EMERGENCY MANAGEMENT(EOC) 260 260
PARKS MEDIANS/ROWS 8,269 8,269
POLICE PATROL 4 Police Officers, 2 shared vehicles 308,516 119,672 428,188
PW-ADMINISTRATION 500 500
TOTAL GENERAL FUND-MUD 4 334,444 121,172 455,616
439
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS NOT FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL m
LEGAL
Special Services for Legal Fees and related
cost 30,000 30,000 le
30,000 30,000
HUMAN RESOURCES
Administrative Secretary 42,954 4,160 47,114 ES
42,954 4,160 47,114 41111
EMERGENCY MANAGEMENT(EOC)
Weather Station with Computer Interface 1,698 1,698
1,698 1,698
FIRE DEPARTMENT
60 Personal Fire Fighter Flashlights
(2 part purchase) 7,100 7,100
6 Flammable Liquid Storage Cabinets 6,000 6,000
51' Interactive Wall Board for Classroom 4,800 4,800
Firefighter Forcible Entry Training Simulator 7,785 7,785
3 E-Z Radiocom II Communication Device
for Masks 4,020 4,020
City Email Addresses for Volunteer Members 5,500 5,500
35,205 35,205
EMS
Clinical Manager 86,884 5,413 92,297
86,884 5,413 92,297
PARKS RECREATION CENTER/NATATORIUM
Contract Employment 7,500 7,500
4 Automatic Door Openers for Restrooms 8,000 8,000
7,500 8,000 15,500
PARKS MEDIANS/ROWSNVWT
Contracted Tree Removal due to Drought 4,000 4,000
4,000 4,000
PARKS CUSTODIAL SERVICES
Temporary Contractual Custodians 15,000 15,000
15,000 15,000
PARKS FACILITIES MAINTENANCE
1 New Vehicle for Superintendent 24,700 24,700
2 New Vans for HVAC and Electrician Techs 54,000 54,000
Electrician Tools 5,000 5,000
440
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS NOT FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL
PARKS FACILITIES MAINTENANCE (continued)
HVAC Tools 5,000 5,000
3 Portable AC Office Units 18,000 18,000
1 Replacement Evaporator& Furnace
at Animal Shelter 4,000 4,000
1 A/C Air Handler for System#1
at Public Works Bldg 4,000 4,000
1 A/C Air Handler for System#2
at Public Works Bldg 4,000 4,000
1 A/C Air Handler for System#3
at Public Works Bldg 4,000 4,000
1 Replacement Condensing Unit
at EMS, 3205 Yost 4,000 4,000
Quarterly and Annual Specialty
Floor Care City Bldgs 20,000 20,000
Repair and Replace Appliances
throughout the City 10,000 10,000
Landscape Repair at City Buildings 15,000 15,000
45,000 126,700 171,700
PARKS MAINTENANCE
1 Parks Maintenance Worker-Trail 35,321 35,321
2 Parks Maintenance Workers 76,434 76,434
Playground Equipment Replacement
and Improvements at Pasternak Park 30,000 30,000
25 Standardized Trash Receptacles
at Centennial Park 8,750 8,750
6 Solar Lighting around Jogging Trail
at Centennial Park 36,000 36,000
Install Lightning Detection System
at Centennial &Southdown Parks 16,000 16,000
Training for 1 Maintenance Supervisor 2,250 2,250
111,755 93,000 204,755
POLICE ADMINISTRATION
Assistant Chief of Police 137,730 39,660 177,390
137,730 39,660 177,390
POLICE PATROL
4 Police Officers,2 shared vehicles 462,774 131,532 594,306
Certificate Pay 64,010 64,010
Bilingual Pay 36,334 36,334
563,118 131,532 694,650
441
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS NOT FUNDED
EXPENDITURES
NON- ‘
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL
POLICE INVESTIGATIONS (CID)
Detective Assignment Pay 29,778 29,778
29,778 29,778
POLICE SUPPORT SERVICES
4 Dispatchers 211,304 6,000 217,304
1 Records Clerk 37,374 600 37,974
15 Laptop Docking Stations for SIU 9,000 9,000
248,678 15,600 264,278
POLICE JAIL
3 Jailers 158,478 4,500 162,978
Savings in Overtime with 1 Jailer (2,500) (2,500)
155,978 4,500 160,478
POLICE LICENSE&WEIGHT
Replacement DOT Vehicle* 31,310 31,310
31,310 31,310
*Reimbursed by the State over 4-year period
(does not qualify for reimbursement)
POLICE TRAFFIC/MOTORCYCLE UNIT
2 Replacement Motorcycles 52,284 52,284
52,284 52,284
PLANNING
Planner II 37,481 6,545 44,026
2 Aircards for Laptops 1,200 1,200
38,681 6,545 45,226
COMMUNITY DEVELOPMENT ADMINISTRATION
Upgrade replacement Desktop to Laptop 1,000 1,000
1,000 1,000
PERMITS AND INSPECTIONS
Administrative Assistant upgrade to Full-Time 21,754 21,754
21,754 21,754
HEALTH & ENVIRONMENTAL SERVICES
4 Tablets 2,000 2,000
2,000 2,000
442
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
GENERAL FUND
SUPPLEMENTAL AND CAPITAL REQUESTS NOT FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL
PROJECTS
Departmental Strategic Planning 5,000 5,000
5,000 5,000
PW-SERVICE CENTER
SecureNet Security System 19,000 19,000
Card Printer Software 11,240 11,240
30,240 30,240
PW-STREETS & DRAINAGE
Ditch Cleaning 29,675 29,675
29,675 29,675
ANIMAL CONTROL
3 Animal Shelter Attendants 95,430 345 95,775
95,430 345 95,775
TOTAL GENERAL FUND 1,659,915 598,192 2,258,107
443
I
FISCAL YEAR 2013 ADOPTED BUDGET
WATER AND SEWER FUND
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL
PW-LIFT STATIONS
Control Panel Replacement 28,000 28,000
Wet-well Rehabilitation 8,300 8,300
Replacement Vehicle F350-TL126 72,640 72,640
Replacement Vehicle F150- P217 18,350 18,350
2 replacement Zero Turn Mowers 21,000 21,000
90,990 57,300 148,290
PW-WASTEWATER TREATMENT
Permit Renewals at 4 Wastewater Plants 35,060 35,060
Sand Filter Repair and Rehabilitation- FNW 150,000 150,000
SWEC Surge Basin Bypass Valves 34,000 34,000
Replacement of Decant Valve Actuators-SWEC 12,000 12,000
231,060 231,060
PW-WATER PRODUCTION
Sandblast and Paint 10 Water Plants 67,200 67,200
Replace Header Spice Pipe Spool-Southdown 15,000 15,000
Chemical Injection Pumps-40 24,000 24,000
Security Gates at Water Facilities-4 33,356 33,356
Refurbish Bolted Steel GST-Green Tee 74,750 74,750
Expoxy Coating for Containment Areas 3,888 3,888
25 Auto Flushers 68,350 68,350
Chemical Tanks 42,320 42,320
2 sets of Steps at each Generator-22 4,928 4,928
Replacement Vehicle F150- P214 18,810 18,810
18,810 333,792 352,602
PW-W&S DISTRIBUTION &COLLECTION
1 Maintenance Worker 38,896 350 39,246
Sewer Push Camera 12,176 12,176
Re-instatement of Commercial Account Funds 15,000 15,000
ValveNacuum Replacement Machine 33,350 33,350
Jetting Unit 42,700 42,700
2 Replacement Vehicles- P220& P221 60,040 60,040
53,896 148,616 202,512
444
FISCAL YEAR 2013 ADOPTED BUDGET
WATER AND SEWER FUND
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL
PW-W&S CONSTRUCTION
Replace Concrete Mix Trailer 16,600 16,600
Articulating Loader 114,553 114,553
Compaction Wheel 5,275 5,275
Replace Small Dump Truck-TL116 48,485 48,485
Vehicle Replacement F250- P230 26,020 26,020
Concrete Buggy 7,834 7,834
26,020 192,747 218,767
PW-GIS
GPS Field Technician and Vehicle 46,103 18,220 64,323
46,103 18,220 64,323
W&S REVENUE COLLECTIONS
Curbstop Replacements 10,645 10,645
10,645 10,645
W&S OTHER REQUIREMENTS
3%Average Merit Pay 113,236 113,236
Replace 2 PC's 2,680 2,680
Replace 5 Laptops 11,000 11,000
126,916 126,916
TOTAL WATER AND SEWER FUND 373,380 981,735 1,355,115
445
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
WATER AND SEWER FUND - MUD 4
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
EXPENDITURES
NON-
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL
PW-WATER PRODUCTION
Chemicals 25,000 25,000
Building and Grounds 3,000 3,000
Utilities 63,750 63,750
91,750 91,750
PW-W&S DISTRIBUTION &COLLECTION
1 Crew Leader; 2 Maintenance Workers 96,951 96,951
Wearing Apparel 1,420 1,420
Laundry& Cleaning 1,500 1,500
Parts& Materials 20,000 20,000
Fuel 3,200 3,200
123,071 123,071
W&S REVENUE COLLECTIONS
Preparation of Utility Bills and Delinquent
Notices 5,826 5,826
5,826 5,826
TOTAL WATER AND SEWER FUND-MUD 4 220,647 220,647
446
CITY OF PEARLAND
FISCAL YEAR 2013 ADOPTED BUDGET
OTHER FUNDING SOURCES
SUPPLEMENTAL AND CAPITAL REQUESTS FUNDED
NON-
DEPARTMENT DESCRIPTION RECURRING RECURRING TOTAL
POLICE STATE SEIZURE FUND
Replacement for Retiring K9,
including training 11,000 11,000
ALPR Replacement System&
Maintenance/Installation 3,000 20,000 23,000
1 Replacement Vehicle 24,391 24,391
Covert Audio and GPS System 1,200 5,294 6,494
4,200 60,685 64,885
PARKS DEVELOPMENT FUND
Replacement of Playground
Equipment at Pine Hollow 50,000 50,000
Renovate Restrooms at
Independence& Rotary 30,000 30,000
Shade Covers at Southdown Playgrounds 12,000 12,000
2 Shade Covers over Playgrounds at
Zychlinski Park 12,000 12,000
Repaint Splash Pad Play Area at
Southdown 16,000 16,000
4 Softball Field Renovations at
Centennial Park 34,000 34,000
Renovate/Paint Restroom Area at
Southdown 13,923 13,923
8 Replacement Shade Covers at
Centennial Park 20,000 20,000
187,923 187,923
CITY-WIDE DONATION FUND
EMS- 1 Mobile Radio 4,482 4,482
EMS-Mobile Gateways and installation 7,416 7,416
EMS-Defibrillator mounts 4,200 4,200
16,098 16,098
COURT TECHNOLOGY FUND
Court Software System 64,027 207,589 271,616
64,027 207,589 271,616
TOTAL OTHER FUNDING SOURCES 68,227 472,295 540,522
447
AUTHORITY
The City of Pearland's Operating Budget is proposed and approved in accordance with State
Law, the City Charter and the City Code of Ordinances ■
PEARLAND CITY CHARTER
ARTICLE 8 ■
MUNICIPAL FINANCE
SECTION 8.01 - Fiscal Year:
The fiscal year of the City of Pearland shall begin at the first day of October and shall end on the last day of
September of each calendar year. Such fiscal year shall constitute the budget and accounting year.
SECTION 8.02 - Preparation and Submission of Budget: ■
The City Manager, between sixty (60) and ninety (90) days prior to the start of each fiscal year, shall submit to the
Council a proposed budget, which budget shall provide a complete financial plan for the fiscal year and shall
contain the following:
(a) A budget message, explanatory of the budget, which shall contain an outline of the proposed
financial policies of the City for the fiscal year, shall set forth the reasons for salient changes from
the previous fiscal year in expenditures and revenue items, and shall explain any major changes
in financial policy.
(b) A consolidated statement of anticipated receipts and proposed expenditures for all funds.
(c) An analysis of property valuations.
(d) An analysis of tax rates.
(e) Tax levies and tax collections by years for at least the immediate past five (5) years.
(f) General funds resources in detail.
(g) Special funds resources in detail.
(h) Summary of proposed expenditures by function, department and activity.
(i) Detailed estimates of expenditures shown separately for each activity to support the summary (h) ■
above.
(j) A revenue and expense statement for all types of bonds, time warrants and other indebtedness.
(k) A description of all bond issues, time warrants and other indebtedness outstanding, showing rate
of interest, date of issue, maturity date, and amount authorized, amount issued and amount
outstanding.
(I) A schedule of requirements for the principal and interest of each issue of bonds, time warrants
and other indebtedness.
(m) The appropriation ordinance.
(n) The tax-levying ordinance.
SECTION 8.03 -Anticipated Revenues Compared With Other Years in Budget:
In preparing the budget, the City Manager shall place in parallel columns opposite the several items of revenue,
the actual amount of each item for the last completed fiscal year, the estimated amount for the current fiscal year,
and the proposed amount for the ensuing fiscal year.
SECTION 8.04 - Proposed Expenditures Compared With Other Years:
The City Manager, in the preparation of the budget shall place in parallel columns opposite the various items of
expenditures the actual amount of such items of expenditures for the last completed fiscal year, the estimated
amount for the current fiscal year, and the proposed amount for the ensuing fiscal year.
SECTION 8.05 - Budget a Public Record:
The budget and all supporting schedules shall be filed with the person performing the duties of City Secretary,
submitted to the Council and shall be a public record.
SECTION 8.06 - Notice of Public Hearing on Budget:
At the meeting of the City Council at which the budget is submitted, the City Council shall cause to be published in
the official newspaper of the City of Pearland, a notice of the hearing setting forth the time and place thereof at
least five (5) days before the date of such meeting.
448
SECTION 8.07 - Public Hearing on Budget:
At the time and place set forth in the notice required by Section 8.06, or at any time and place to which such
public hearing shall from time to time be adjourned, the City Council shall hold a public hearing on the budget
submitted and all interested persons shall be given an opportunity to be heard for or against any item or amount
of any items therein contained.
SECTION 8.08 - Proceedings on Budget After Public Hearings:
If the Council should insert new items in the budget after the conclusion of the public meeting mentioned in
Section 8.07, then the same procedures of notification in the official newspaper and another public hearing shall
be required before adoption of the budget.
SECTION 8.09- Vote Required for Adoption:
The budget shall be adopted by a majority of the members of the whole City Council.
SECTION 8.10 - Date of Final Adoption: (Amended 5/2010)
The City's annual budget must be adopted at the last regularly scheduled council meeting of September prior to
the beginning of the fiscal year to allow compliance with the state tax laws. Should the City Council fail to so
adopt a budget, the then existing budget, together with its tax levying ordinance and its appropriation ordinance,
shall be deemed adopted for the ensuing fiscal year.
SECTION 8.11 - Effective Date of Budget; Certification; Copies Made Available:
Upon final adoption, the budget shall be in effect for the fiscal year. A copy of the budget, as finally adopted, shall
be filed with the person performing the duties of City Secretary, the County Clerk of Brazoria County, and the
State Comptroller of Public Accounts at Austin. The final budget shall be mimeographed or otherwise reproduced
and copies shall be made available for the use of all offices, departments, and agencies and for the use of
interested persons and civic organizations. A reasonable cost based on state recommendation will be charged for
copies of city budgets to all interested parties.
SECTION 8.12 - Budget Established Appropriations:
From the effective date of the budget, the several amounts stated therein as proposed expenditure shall be and
become appropriated to the several objects and purposes therein named.
SECTION 8.13 - Budget Established Amount to be Raised by Property Tax:
From the effective date of the budget, the amount stated therein as the amount to be raised by property tax shall
constitute a determination of the amount of the levy for the purposes of the City in the corresponding tax year;
provided, however, that in no event shall such levy exceed the legal limit provided by the laws and constitution of
the State of Texas.
SECTION 8.14 - Contingent Appropriation: (Amended 5/5/90)
Provision shall be made in the annual budget and in the appropriation ordinance for a contingent appropriation in
an amount not more than seven per centum of the total budget to be used in case of unforeseen items of
expenditures. Such contingent appropriation shall be under the control of the City Manager and distributed by
him/her, after approval by the City Council. Expenditures from this appropriation shall be made only in case of
established emergencies and a detailed account of such expenditures shall be recorded and reported at the next
regular meeting and bi-annually in the official newspaper of the City of Pearland. All money remaining in the
contingency fund shall be utilized so as to draw the maximum income for the City yet remains liquid to be used if
needed. Any amount remaining at the end of the year shall be directly forwarded into next year's contingency
fund to be applied toward that year's total seven per cent contingency fund.
SECTION 8.15 - Estimated Expenditures Shall Not Exceed Estimated Resources:
The total estimated expenditures of the general fund and debt service fund shall not exceed the total estimated
resources of each fund (prospective income plus cash on hand). The classification of revenue and expenditure
accounts shall conform as nearly as local conditions will permit to the uniform classification as promulgated by the
National Committee on Government Accounting or some other nationally accepted classification.
449
SECTION 8.16 - Emergency Appropriations:
At any time in any fiscal year, the Council may, pursuant to this section, make emergency appropriations to meet
a pressing need for public expenditure, for other than regular or recurring requirements, to protect the public
health, safety or welfare. Such appropriations shall be by ordinance adopted by the majority vote of the Council
members at one special or regular meeting.
SECTION 8.17 - Purchase Procedure: (Amended 4/6/74;4/3/82)
All purchases made and contracts executed by the City shall be pursuant to a requisition from the head of the
office, department or agency whose appropriation will be charged, and no contract or order shall be binding upon
the City unless and until the City Manager certifies that there is to the credit of such office, department or agency
a sufficient unencumbered appropriation and allotment balance to pay for the supplies, materials, equipment, or
contractual services for which the contract or order is issued. All purchases made and contract executed by the
City shall be made in accordance with the requirements of this Charter and all applicable requirements of the
Constitution and Statutes of the State of Texas. All contracts for purchases or expenditures must be expressly
approved in advance by the Council, except that the Council may by ordinance confer upon the City Manager,
general authority to contract for expenditures without further approval of the Council for all budgeted items the
cost of which do not exceed the constitutional and statutory requirements for competitive bidding.
SECTION 8.18 - Disbursement of Funds:
All checks, vouchers or warrants for the withdrawal of money from the City Depository shall be signed by the City
Manager or the Mayor, and countersigned by the City Secretary, or the City Treasurer, or one member of the City
Council.
SECTION 8.19 - Power to Tax: (Amended 4/7/84)
The City Council shall have the power, and is hereby authorized to levy and collect an annual tax upon all real
and personal property within the City not to exceed the maximum limits set by the Constitution and laws of the
State of Texas as they now exist, or as they may be amended.
SECTION 8.20 - Property Subject to Tax; Rendition, Appraisal and Assessment: (Amended 4/7/84)
All real and tangible and intangible personal property within the jurisdiction of the City of Pearland not expressly
exempted by law shall be subject to annual taxation. The method and procedure for the rendition, appraisal and
assessment of all real and personal property within the City shall be in accordance with applicable provisions of
the Property Tax Code of the State of Texas as now or hereafter amended.
SECTION 8.21 -Taxes, When Due and Payable: (Amended 4/7/84)
All taxes due the City of Pearland shall be payable to the office of the city assessor-collector on receipt of the tax
bill and shall be considered delinquent if not paid before February 1 of the year following the year in which
imposed. The postponement of any delinquency date and the amount of penalty, interest and costs to be
imposed on delinquent taxes shall be in accordance with applicable ordinances of the City of Pearland and the
Property Tax Code of the State of Texas.
SECTION 8.22 -Tax Liens:
(a) Except for such restrictions imposed by law, the tax levied by the City is hereby declared to be a lien,
charge, or encumbrance upon the property upon which the tax is due, which lien, charge or encumbrance
the City is entitled to enforce and foreclose in any court having jurisdiction over the same, and the lien,
charge or encumbrance on the property in favor of the City, for the amount of taxes due on such property
is such as to give the state courts jurisdiction to enforce and foreclose said lien on the property on which
the tax is due, not only as against any resident of this state or person whose residence is unknown, but
also as against nonresidents. All taxes upon real estate shall especially be a lien and a charge upon the
property upon which the taxes are due, which lien may be foreclosed in any court having jurisdiction. The
City's tax lien shall exist from January 1st in each year until the taxes are paid, and limitations as to
seizures and suits for collection of taxes shall be as prescribed by state law.
(b) Except for such exemptions and restrictions imposed by law, all persons, associations, corporations, firms
and partnerships owning or holding personal property or real property in the City of Pearland on January
1st of each year shall be liable for City taxes levied thereon for each year. The tangible personal property
of all persons, associations, corporations, firms or partnerships owing any taxes to the City of Pearland is
hereby made liable for all said taxes, whether the same be due upon personal or real property or upon
both.
450
(c) All seizure and foreclosure proceedings shall be commenced no later than two years after taxes first
become delinquent.
SECTION 8.23 -Tax Remission and Discounts: (Amended 4/7/84)
Except as provided by state law, neither the City Council nor any other official of the City shall ever extend the
time for payment of taxes nor remit, discount or compromise any tax legally due the City, nor waive the penalty,
interest and costs that may be due thereon to or for any person, association, firm or partnership owing taxes to
the City for such year or years.
SECTION 8.24 - Issuance of Bonds:
The City of Pearland shall have the power to issue bonds and levy a tax to support the issue of permanent
improvements and all other lawful purposes.
(a) General Obligation Bonds-
The City shall have the power to borrow money on the credit of the City and to issue general
obligation bonds for permanent public improvements or for any other public purpose not
prohibited by the Constitution and laws of the State of Texas and to issue refunding bonds to
refund outstanding bonds of the City previously issued. All such bonds shall be issued in
conformity with the laws of the State of Texas and shall be used only for the purpose for which
they were issued.
(b) Revenue Bonds -
The City shall have the power to borrow money for the purpose of construction, purchasing,
improving, extending or repairing of public utilities, recreational facilities or both any other self-
liquidating municipal function not prohibited by the Constitution and laws of the State of Texas
and to issue revenue bonds to evidence the obligation created thereby, and to issue refunding
bonds to refund outstanding revenue bonds of the City previously issued. All such bonds shall be
issued in conformity with the laws of the State of Texas and shall be used only for the purpose for
which they were issued.
(c) Sale of Bonds-
No bonds (other than refunding bonds issued to refund and in exchange of previously issued
outstanding bonds) issued by the City shall be sold for less than par value accrued interest. All
bonds of the City having been issued or sold in accordance with the terms of this section and
having been delivered to the purchasers thereof shall thereafter be incontestable and all bonds
issued to refund and in exchange of outstanding bonds previously issued shall, after said
exchange, be incontestable.
451
ORDINANCE NO.1467-A
AN APPROPRIATION ORDINANCE ADOPTING A REVISED
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30,
2012 AND ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30,
2013, AND PAY PLANS FOR FISCAL YEAR 2013.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City Manager's estimated 2011-2012 Budget and
proposed 2012-2013 Budget, attached hereto as Exhibit "A" and Exhibit "B", be adopted
in compliance with provisions of Article 8 of the Home Rule Charter of the City of
Pearland, Texas which sets forth certain specific requirements as to the City of
Pearland,
Section 2. The City Council hereby adopts a revised budget for the current
fiscal year ending September 30, 2012 consisting of certain appropriations, more
specifically identified on Exhibit "A" attached hereto.
Section 3. That City Council hereby appropriates certain sums, more
specifically identified on Exhibit "B" attached hereto, for the proposed fiscal year 2012-
2013 Budget.
Section 4. That the City Council hereby confers upon the City Manager
general authority to contract for expenditures without further approval of the Council for
all budgeted items the cost of which do not exceed the constitutional and statutory
requirements for competitive bidding.
Section 5. That the City Council deems the Pay Plans (Exhibit "C") and
Organizational Plan contained in the 2012-2013 Budget to be in the best interest of the
City and is hereby adopted.
Section 6. That this ordinance shall become effective from and after its
passage on second and final reading.
452
ORDINANCE NO. 1467 -A
PASSED and APPROVED ON FIRST READING this the 17th day of September,
A. D., 2012.
R.< rry
TOM REID
MAYOR
ATTEST:
`,4QEt.k. li�;O.,..
Y G I R = N,'"" li
T S RETARY
PASSED and APPROVED ON SECOND and FINAL READING this the 24th day
of September, A. D., 2012.
...____ L.),01(. 7-2
TOM REID
MAYOR
ATTEST:
UN R I , p MC ='-'
�f /\
TY CRETARY '"'' �'
APPROVED AS TO FORM:
Oa-1 ir e,"\
DARRIN M. COKER
CITY ATTORNEY
453
EXHIBIT A
City of Pearland
Fiscal Year 2011-2012 Revised Budget
REVENUES EXPENDITURES
2012 2012 2012 2012
Fund# Fund Description Adopted Revised $Change Adopted Revised $Change
010 General $51,071,229 $52,983,467 $1,912,238 $51,525,953 $53,012,700 $1,486,747
015 P.E.D.C. $7,193,784 $7,599,105 $405,321 $7,016,181 $3,819,644 ($3,196,537)
020 Debt Service-General $26,141,191 $79,782,094 $53,640,903 $27,055,689 $80,385,993 $53,330,304
Proprietary Funds
030 Water and Sewer $29,137,779 $30,260,136 $1,122,357 $31,915,320 $33,592,750 $1,677,430
031 Solid Waste $7,405,217 $7,599,638 $194,421 $7,444,474 $7,603,775 $159,301
Special Revenue Funds
017 Municipal Court $57,295 $59,862 $2,567 $72,720 $59,018 ($13,702)
018 Citywide Donation $24,587 $31,969 $7,382 $929 $22,551 $21,622
019 Court Technology $68,448 $73,905 $5,457 $52,601 $46,360 ($6,241)
023 Court Juvenile Management $62,846 $71,087 $8,241 $58,314 $54,245 ($4,069)
035 Traffic Impact Improvement $1,478 $600 ($878) $0 $0 $0
043 Regional Detention $0 $24,850 $24,850 $0 $24,750 $24,750
045 Hotel/Motel $627,814 $769,923 $142,109 $434,627 $445,944 $11,317
046 Parks Donations $27,446 $82,985 $55,539 $28,500 $70,046 $41,546
047 Park& Recreation Development $39,562 $57,693 $18,131 $58,000 $507,997 $449,997
049 Tree Trust $13 $3,055 $3,042 $4,000 $9,250 $5,250
055 Sidewalk $20,646 ($1,870) ($22,516) $12,072 $12,072 $0
060 Police State Seizure $50,444 $149,960 $99,516 $107,135 $66,086 ($41,049)
062 Federal Police $67 $7,501 $7,434 $0 $0 $0
101 Grant $667,991 $1,025,388 $357,397 $667,930 $1,025,383 $357,453
105-109 Community Development $277,102 $719,637 $442,535 $277,102 $719,637 $442,535
116 Community Development Recovery $0 $19,933 $19,933 $0 $19,933 $19,933
140 University of Houston $300,819 $248,245 ($52,574) $300,774 $248,215 ($52,559)
145 Municipal Channel $0 $169,500 $169,500 $0 $67,119 $67,119
EXHIBIT A
City of Pearland
Fiscal Year 2011-2012 Revised Budget
REVENUES EXPENDITURES
2012 2012 2012 2012
Fund# Fund Description Adopted Revised $Change Adopted Revised $Change
Internal Service Fund
095 Property/Liability Insurance $1,045,748 $1,075,593 $29,845 $1,045,748 $1,082,062 $36,314
099 Medical Self-Insurance $0 $5,350,655 $5,350,655 $0 $5,521,857 $5,521,857
Sub-Total Operations $124,221,506 $188,164,911 $63,943,405 $128,078,069 $188,417,387 $60,339,318
CAPITAL IMPROVEMENT PROGRAM (CIP)
Water/Sewer CIP
.A 042 Utility Impact Fee $6,133,919 $6,317,225 $183,306 $6,950,950 $8,699,474 $1,748,524
v 044 Shadow Creek Impact Fee $756,244 $4,020,005 $3,263,761 $877,222 $3,377,222 $2,500,000
064 1998 Certificate of Obligation $0 $460 $460 $0 $923,907 $923,907
067 1999 W& S Revenue Bonds $7,791,037 $7,936,230 $145,193 $9,661,608 $17,831,404 $8,169,796
301 Water/Sewer Pay As You Go $1,259,997 $1,260,180 $183 $1,666,759 $2,449,784 $783,025
Capital Projects Funds
050 Capital Projects $725,000 $1,346,164 $621,164 $1,012,014 $5,662,679 $4,650,665
068 Capital Projects-CO 2001 $339,493 $1,570,077 $1,230,584 $2,309,604 $3,381,142 $1,071,538
070 Capital Projects Mobility CO 2001 $0 $55,318 $55,318 $743,549 $6,379,388 $5,635,839
200 Capital Projects-CO 2006 $2,429 $865 ($1,564) $68,164 $700,930 $632,766
201 Capital Projects-CO 2007 $2,700 $824 ($1,876) $0 $1,537,286 $1,537,286
202 Capital Projects-GO 2007A $0 $498,517 $498,517 $64,811 $3,212,596 $3,147,785
203 Capital Projects-GO 2009 $9,587,212 $6,303,756 ($3,283,456) $9,715,322 $10,546,297 $830,975
Sub-Total CIP $26,598,031 $29,309,621 $2,711,590 $33,070,003 $64,702,109 $31,632,106
TOTAL: $150,819,537 $217,474,532 $66,654,995 $161,148,072 $253,119,496 $91,971,424
EXHIBIT B
City of Pearland
Fiscal Year 2012-2013 Adopted Budget
REVENUES EXPENDITURES
Fund Fund Description 2013 Adopted 2013 Adopted
OPERATIONS-
010 General $56,387,521 $58,575,184
015 P.E.D.C. $7,948,134 $9,063,597
020 Debt Service-General $27,836,410 $29,273,034
Special Revenue Funds
017 Municipal Court Security $61,162 $69,135
018 Citywide Donation $31,013 $16,098
019 Court Technology $78,638 $308,905
023 Court Juvenile Management $75,689 $61,206
035 Traffic Impact Improvement $425 $42,258
043 Regional Detention $5 $0
045 Hotel/Motel $931,082 $579,397
046 Parks Donations $81,240 $70,640
047 Park& Recreation Development $50,675 $187,923
049 Tree Trust $3 $5,000
055 Sidewalk $5,083 $0
060 Police State Seizure $50,115 $128,125
062 Federal Police $20 $0
101 Grant $552,925 $552,925
105 Community Development $284,818 $284,818
140 University of Houston $258,493 $258,458
145 Municipal Channel $226,260 $65,700
Internal Service Fund
095 Property/Liability Insurance $1,160,052 $1,160,052
099 Medical Self-Insurance $6,341,267 $5,875,923
Proprietary Funds
030 Water and Sewer $31,227,456 $31,056,296
031 Solid Waste $8,048,371 $8,094,361
SUB TOTAL-OPERATIONS $141,636,857 $145,729,035
456
EXHIBIT B
City of Pearland
Fiscal Year 2012-2013 Adopted Budget
REVENUES EXPENDITURES
Fund Fund Description 2013 Adopted 2013 Adopted
CAPITAL IMPROVEMENT PROGRAM(CIP)-
Water/Sewer Capital Proiects Funds
042 Utility Impact Fee $2,707,320 $3,549,698
044 Shadow Creek Impact Fee $1,366,068 $736,313
067 1999 W&S Revenue Bonds $1,984 $411,211
301 Water/Sewer Pay As You Go $1,133,137 $1,132,637
Capital Projects Funds
050 Capital Projects $9,932,297 $8,826,231
068 Capital Projects-CO 2001 $0 $685,502
070 Capital Projects Mobility CO 2001 $82 $17,227
200 Capital Projects-CO 2006 $238,000 $750,000
201 Capital Projects-CO 2007 $505,034 $683,920
202 Capital Projects-GO Series 2007A $630 $595,692
203 Capital Projects-GO Series 2009 $11,828,962 $10,050,060
SUB TOTAL-CIP $27,713,514 $27,438,491
GRAND TOTAL: $169,350,371 $173,167,526
457
EXHIBIT C
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Recreation Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Ballfield Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Fitness Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Recycling Center Attendant 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
Lifeguard 7 $17,065 $8.2041 $21,331 $10.2552 $25,597 $12.3062
8 $17,490 $8.4086 $21,862 $10.5108 $26,235 $12.6129
Lifeguard w/WSI 9 $17,929 $8.6195 $22,411 $10.7744 $26,893 $12.9292
10 $18,375 $8.8343 $22,969 $11.0428 $27,563 $13.2514
Head Lifeguard 11 $18,835 $9.0554 $23,544 $11.3193 $28,253 $13.5832
12 $19,307 $9.2820 $24,133 $11.6025 $28,960 $13.9230
13 $19,791 $9.5149 $24,739 $11.8937 $29,687 $14.2724
14 $20,284 $9.7518 $25,355 $12.1897 $30,426 $14.6277
Animal Shelter Attendant 15 $20,791 $9.9955 $25,988 $12.4944 $31,186 $14.9933
Water Safety Instructor 15 $20,791 $9.9955 $25,988 $12.4944 $31,186 $14.9933
16 $21,311 $10.2456 $26,639 $12.8070 $31,966 $15.3684
17 $21,844 $10.5021 $27,305 $13.1276 $32,766 $15.7531
Humane Officer-in-Training 18 $22,390 $10.7644 $27,988 $13.4555 $33,585 $16.1466
Custodian 19 $22,950 $11.0337 $28,688 $13.7921 $34,425 $16.5505
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Administrative Clerk 20 $23,523 $11.3093 $29,404 $14.1366 $35,285 $16.9639
Receptionist/Switchboard Operator 20 $23,523 $11.3093 $29,404 $14.1366 $35,285 $16.9639
Police Receptionist 20 $23,523 $11.3093 $29,404 $14.1366 $35,285 $16.9639
Parks Maintenance Worker I 21 $24,112 $11.5922 $30,140 $14.4903 $36,168 $17.3883
Building Maintenance Helper 21 $24,112 $11.5922 $30,140 $14.4903 $36,168 $17.3883
Fleet Services Assistant 21 $24,112 $11.5922 $30,140 $14.4903 $36,168 $17.3883
Water& Sewer Line Maintenance Worker 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Water& Sewer Construction Worker 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Lift Station Operator-in-Training 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Water Production Operator-in-Training 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Wastewater Operator-in-Training 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Senior Center Shuttle Bus Driver 22 $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
Customer Service Clerk 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Utility Billing Cash Clerk 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Permit Clerk I 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Records Clerk 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Records Technician (City Secretary) 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Court Records Specialist 23 $25,332 $12.1787 $31,665 $15.2234 $37,998 $18.2681
Utility Billing Records Technician 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Utility Billing Clerk 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Sign Technician 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Park Maintenance Worker II 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
ROW Inspector 24 $25,965 $12.4832 $32,456 $15.6040 $38,948 $18.7248
Deputy Court Clerk I 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Court Bailiff 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Light Equipment Operator 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Preventative Maintenance Mechanic 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
Accounts Payable Clerk 25 $26,614 $12.7951 $33,267 $15.9939 $39,921 $19.1927
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Mechanic I 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Secretary 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Field Services Technician 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Delinquent Account Specialist 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Recycle Center Technician 26 $27,279 $13.1148 $34,099 $16.3936 $40,918 $19.6723
Collections Coordinator 27 $27,962 $13.4434 $34,953 $16.8043 $41,943 $20.1651
Humane Officer 27 $27,962 $13.4434 $34,953 $16.8043 $41,943 $20.1651
Shelter Coordinator 27 $27,962 $13.4434 $34,953 $16.8043 $41,943 $20.1651
28 $28,659 $13.7783 $35,824 $17.2229 $42,988 $20.6675
Senior Court Clerk 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Plans Coordinator 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Records Coordinator 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Heavy Equipment Operator 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
GPS Field Technician 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Juvenile Case Manager 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Police Records Team Leader 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
CCTV Technician 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Traffic Signal Trainee 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Senior Humane Officer 29 $29,377 $14.1236 $36,721 $17.6545 $44,066 $21.1854
Administrative Secretary 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
HR Assistant I 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
Accounting Technician 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
Project Coordinator 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
GPS Technician II 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
Traffic Signal Technician I 30 $30,111 $14.4766 $37,639 $18.0958 $45,167 $21.7150
31 $30,862 $14.8376 $38,578 $18.5470 $46,293 $22.2564
�.
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Custodial Crew Leader 32 $31,636 $15.2098 $39,545 $19.0122 $47,454 $22.8147
Parks Crew Leader 33 $32,427 $15.5898 $40,534 $19.4873 $48,640 $23.3847
Property Room Technician 33 $32,427 $15.5898 $40,534 $19.4873 $48,640 $23.3847
Public Works Operator I 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Office Coordinator 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Computer Technician 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Mapping Specialist 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Recycle Center Coordinator 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Utility Inspector 34 $33,237 $15.9792 $41,546 $19.9740 $49,855 $23.9688
Legal Secretary 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
HR Assistant II 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Accounts Payable Supervisor 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Customer Service Supervisor 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Engineering Inspector II 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Traffic Signal Technician II 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Building Maintenance Technician -Aquatics 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Building Maintenance Technician 35 $34,069 $16.3793 $42,586 $20.4742 $51,104 $24.5690
Code Enforcement/ Health Officer 36 $34,920 $16.7883 $43,650 $20.9854 $52,380 $25.1825
Executive Secretary 36 $34,920 $16.7883 $43,650 $20.9854 $52,380 $25.1825
Program Specialist 36 $34,920 $16.7883 $43,650 $20.9854 $52,380 $25.1825
Jailer 37 $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
Telecommunications Operator 37 $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
Crime Victim Specialist 37 $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
Public Works Crew Leader 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Public Works Operator II 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Field Service Crew Leader(UB) 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Building Maintenance Technician - Electrician 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Recreation Specialist 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Assistant Athletic Coordinator 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Marketing Specialist 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Chief Mechanic 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
GIS Technician 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Multimedia Specialist 38 $36,687 $17.6382 $45,859 $22.0477 $55,031 $26.4572
Building Inspector Trainee 39 $37,604 $18.0790 $47,005 $22.5988 $56,407 $27.1185
Senior Code Enforcement/ Health Officer 39 $37,604 $18.0790 $47,005 $22.5988 $56,407 $27.1185
PT Volunteer Fire Recruitment& Retention
Coordinator 39 $37,604 $18.0790 $47,005 $22.5988 $56,407 $27.1185
Therapeutic Recreation Specialist 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
N Senior Engineering Technician 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
Engineering Inspector III 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
Safety Officer 40 $38,545 $18.5311 $48,181 $23.1639 $57,817 $27.7967
Public Works Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Park Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Building Maintenance Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
GIS Specialist 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Engineering Designer 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Deputy City Secretary 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Urban Forester 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Project Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Athletic Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Recreation Center Supervisor 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Senior Center Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Special Events Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Youth Development Coordinator 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Telecommunications Team Leader 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
Crime Victim Liaison 41 $39,510 $18.9950 $49,387 $23.7438 $59,265 $28.4926
- - - - .--r1 . . . .
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Building Inspector 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Fire Inspector/ Investigator 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Emergency Management Planner 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Assistant Recreation Center Manager 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Assistant Aquatics Manager 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Buyer I 42 $40,496 $19.4693 $50,620 $24.3366 $60,744 $29.2039
Plans Examiner 43 $41,509 $19.9562 $51,886 $24.9453 $62,263 $29.9343
Planner I 43 $41,509 $19.9562 $51,886 $24.9453 $62,263 $29.9343
Computer Technician III 43 $41,509 $19.9562 $51,886 $24.9453 $62,263 $29.9343
Staff Accountant III 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
HR Generalist 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Recreation Center Manager 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Aquatics Manager 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Resource Development Manager 44 $42,547 $20.4554 $53,184 $25.5693 $63,821 $30.6831
Police Systems Administrator 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Deputy Building Official 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Deputy Fire Marshal 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Chief Engineering Inspector 45 $43,611 $20.9669 $54,514 $26.2086 $65,417 $31.4503
Planner II 46 $44,700 $21.4906 $55,876 $26.8633 $67,051 $32.2359
47 $45,819 $22.0286 $57,274 $27.5357 $68,729 $33.0429
Jail Division Coordinator 48 $46,964 $22.5788 $58,705 $28.2235 $70,446 $33.8682
Support Services Supervisor 48 $46,964 $22.5788 $58,705 $28.2235 $70,446 $33.8682
49 $48,138 $23.1432 $60,172 $28.9290 $72,207 $34.7148
Senior Accountant 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
Budget Analyst 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Economic Development Specialist 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
Grants Coordinator 50 $49,343 $23.7224 $61,678 $29.6529 $74,014 $35.5835
Park and Building Maintenance Superintendent 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Recreation Superintendent 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Accounting Supervisor 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Acquisition Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Fleet Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Traffic Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Public Works Superintendent 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Animal Control Manager 51 $50,575 $24.3147 $63,218 $30.3934 $75,862 $36.4721
Network Administrator 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
Senior Planner 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
Municipal Court Administrator 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
Utility Billing Manager 52 $51,839 $24.9226 $64,799 $31.1532 $77,759 $37.3839
53 $53,134 $25.5451 $66,417 $31.9314 $79,701 $38.3177
54 $54,463 $26.1841 $68,079 $32.7301 $81,694 $39.2761
Public Affairs Manager 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Assistant City Attorney I 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Project Manager 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Old Townsite ED Coordinator 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
GIS Coordinator 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Director of Marketing (PEDC) 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
EMS Administrative Captain 55 $55,826 $26.8392 $69,782 $33.5491 $83,738 $40.2589
Assistant Director of Public Works 56 $57,220 $27.5096 $71,525 $34.3870 $85,830 $41.2644
Assistant Director of Parks & Recreation 56 $57,220 $27.5096 $71,525 $34.3870 $85,830 $41.2644
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
Purchasing Officer 57 $58,651 $28.1976 $73,314 $35.2470 $87,977 $42.2964
Budget Officer 57 $58,651 $28.1976 $73,314 $35.2470 $87,977 $42.2964
Information Technology Manager 57 $58,651 $28.1976 $73,314 $35.2470 $87,977 $42.2964
58 $60,118 $28.9028 $75,147 $36.1285 $90,177 $43.3542
Assistant City Engineer 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
Assistant Director of Finance 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
Assistant Director of Capital Projects 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
City Secretary 59 $61,620 $29.6251 $77,025 $37.0314 $92,430 $44.4377
Building Official 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
City Planner 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
Fire Marshal & Emergency Mgmt. Coordinator 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
EMS Operations Director 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
Training Battalion Chief 60 $63,161 $30.3661 $78,952 $37.9576 $94,742 $45.5491
61 $64,740 $31.1252 $80,926 $38.9065 $97,111 $46.6878
62 $66,359 $31.9034 $82,949 $39.8793 $99,539 $47.8552
Vice President(EDC) 63 $68,018 $32.7008 $85,022 $40.8760 $102,027 $49.0512
Deputy City Engineer/Transportation 63 $68,018 $32.7008 $85,022 $40.8760 $102,027 $49.0512
Assistant City Attorney II 64 $69,718 $33.5183 $87,148 $41.8978 $104,577 $50.2774
65 $71,461 $34.3563 $89,327 $42.9454 $107,192 $51.5345
Assistant Chief of Police 66 $73,246 $35.2145 $91,558 $44.0181 $109,869 $52.8218
Deputy City Attorney 67 $75,079 $36.0957 $93,849 $45.1197 $112,619 $54.1436
SALARY RANGES PER JOB CLASS
In Salary Range Order
SALARY
OCCUPATIONAL JOB TITLE RANGE Annual Hourly Annual Hourly Annual Hourly
President, EDC 68 $76,956 $36.9980 $96,195 $46.2476 $115,434 $55.4971
Director of Human Resources 68 $76,956 $36.9980 $96,195 $46.2476 $115,434 $55.4971
Director of Parks & Recreation 69 $78,879 $37.9224 $98,598 $47.4030 $118,318 $56.8836
Fire Chief 70 $80,852 $38.8713 $101,065 $48.5891 $121,279 $58.3070
Director of Public Works 70 $80,852 $38.8713 $101,065 $48.5891 $121,279 $58.3070
City Engineer/Deputy Director 70 $80,852 $38.8713 $101,065 $48.5891 $121,279 $58.3070
71 $82,872 $39.8423 $103,590 $49.8028 $124,308 $59.7634
Police Chief 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
Director of Finance 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
Director of Community Development 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
Director of Engineering and Capital Projects 72 $84,945 $40.8387 $106,181 $51.0484 $127,417 $61.2581
73 $87,068 $41.8597 $108,835 $52.3247 $130,602 $62.7896
74 $89,245 $42.9062 $111,556 $53.6328 $133,867 $64.3593
City Attorney 75 $91,476 $43.9787 $114,345 $54.9733 $137,213 $65.9680
76 $93,762 $45.0781 $117,203 $56.3476 $140,644 $67.6172
77 $96,108 $46.2060 $120,136 $57.7575 $144,163 $69.3090
Assistant City Manager 78 $98,511 $47.3609 $123,138 $59.2011 $147,766 $71.0413
79 $100,972 $48.5442 $126,215 $60.6802 $151,458 $72.8162
80 $103,497 $49.7583 $129,372 $62.1979 $155,246 $74.6375
81 $106,083 $51.0015 $132,604 $63.7518 $159,125 $76.5022
82 $108,736 $52.2770 $135,920 $65.3462 $163,104 $78.4154
83 $111,456 $53.5848 $139,321 $66.9810 $167,185 $80.3772
84 $114,241 $54.9236 $142,801 $68.6545 $171,362 $82.3854
85 $117,098 $56.2971 $146,373 $70.3714 $175,647 $84.4457
City Manager 86 $120,025 $57.7045 $150,032 $72.1307 $180,038 $86.5568
EMS PAY PLAN
(FY 2011)
Salary MINIMUM MIDPOINT MAXIMUM
Range Job Title Annual Hourly Annual Hourly Annual Hourly
E-1 EMT- Basic $24,715 $11.8820 $30,893 $14.8525 $37,072 $17.8230
E-2
E-3 EMT- Intermediate $28,659 $13.7783 $35,824 $17.2229 $42,988 $20.6675
E-4
E-5 Paramedic $35,793 $17.2081 $44,741 $21.5101 $53,689 $25.8121
E-6
E-7 Lieutenant $40,496 $19.4692 $50,620 $24.3365 $60,744 $29.2038
E-8
E-9 Captain $46,964 $22.5788 $58,705 $28.2235 $70,446 $33.8682
FIRE PAY PLAN
EFFECTIVE 10/1/12
Salary MINIMUM MIDPOINT MAXIMUM
Range Job Title Annual Hourly Annual Hourly Annual Hourly
F-1 Firefighter $38,000.00 $13.7881 $47,500.00 $17.2351 $57,000.00 $20.6821
F-2 Driver/Operator $44,920.00 $16.2990 $56,150.00 $20.3737 $67,380.00 $24.4485
F-3 Fire Lieutenant $51,839.00 $18.8095 $64,798.75 $23.5119 $77,758.50 $28.2143
F-4
F-5 Battalion Chief $63,161.00 $22.9176 $78,951.25 $28.6470 $94,741.50 $34.3765
F-6
(Hourly Rate or regular rate of pay based on 2,756 Regular Hours.)
POLICE PAY PLAN
EFFECTIVE 10/1/12
0-6
mos.
Police $14.9807
Cadet
0 1 2 3 4 5 6 7 8 9 10 11
Police $22.8625 $23.5484 $24.2549 $24.9825 $25.7320 $26.5040 $27.2991 $28.1181 $28.9616 $29.8304 $30.7254 $31.6471
Officer $3,962.84 $4,081.73 $4,204.18 $4,330.30 $4,460.21 $4,594.02 $4,731.84 $4,873.80 $5,020.01 $5,170.61 $5,325.73 $5,485.50
$47,554.10 $48,980.72 $50,450.14 $51,963.65 $53,522.56 $55,128.24 $56,782.08 $58,485.54 $60,240.11 $62,047.31 $63,908.73 $65,826.00
1st year 2nd year 3rd year 4th year 5th year 6th year Education/Incentive Pay
$32.5965 $33.5744 $34.5817 $35.6191 $36.6877 $37.7883
All Officers shall receive certification pay as follows, after
Sergeant $5,650.06 $5,819.57 $5,994.15 $6,173.98 $6,359.20 $6,549.97 successful completion of their probationary period:
$67,800.78 $69,834.80 $71,929.84 $74,087.74 $76,310.37 $78,599.68
1st year 2nd year 3rd year TCLEOSE Basic Certificate $0.00/month $0.00/hour
TCLEOSE Intermediate Certificate $50.00/month $0.29/hour
$38.9220 $40.0896 $41.2923 TCLEOSE Advanced Certificate $100.00/month $0.58/hour
Lieutenant $6,746.47 $6,948.87 $7,157.33 TCLEOSE Basic Certificate $150.00/month $0.87/hour
$80,957.67 $83,386.40 $85,887.99 In addition, add the following to the above if the Officer holds an
1st year 2nd year 3rd year 4th year Intermediate,Advance or Master Certificate and has:
$42.5311 $43.8070 $45.1212 $46.4749
Associate Degree $100.00/month $0.58/hour
Captain $7,372.05 $7,593.21 $7,821.01 $8,055.64 Bachelors Degree $150.00/month $0.87/hour
$88,464.63 $91,118.57 $93,852.13 $96,667.69 Masters Degree $200.00/month $1.15/hour
All college degrees must be issued by an approved institution of higher education which is duly accredited by one of the regional accreditation agencies.
No mail order degree will be approved.
Monthly longevity pay is received by the Classified Employees of the City of Pearland in accordance with the Local Government Code, Chapter 141.032.
All overtime for any classification shall be paid in accordance with applicable State and Federal law.
Shift Differential Pay - Officers who are permanently assigned to work a regularly scheduled shift from 6:00 pm to 6:00 am or 7:00 pm to 7:00 am
shall receive $86.00 bi-weekly as additional compensation.
PART-TIME SEASONAL COMPENSATION PLAN
(FY 2011)
Salary Salary
Range Occupational Job Title (Hourly)
S-1 Pool Concession Worker(Cashier); Water Safety Aide $7.25
S-2 Lifeguard; Camp Counselor $8.25
S-3 Lifeguard w/WSI $8.75
S-4 Head Lifeguard $9.25
S-5 Water Safety Instructor(WSI); Camp Coordinator $10.00
S-6 Assistant Pool Manager $11.00
S-7 Program Coordinator $12.00
S-8 Pool Manager $13.00
0
ORDINANCE NO.1468
AN ORDINANCE ADOPTING A TAX RATE OF $0.7051 AND LEVYING
TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL
GOVERNMENT OF THE CITY OF PEARLAND, TEXAS, AND
PROVIDING FOR THE INTEREST AND SINKING FUND OF THE
TAXABLE YEAR 2012.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That there is hereby levied and there shall be collected for the use
and support of the Municipal Government of the City of Pearland, Texas, and to provide
Interest and Sinking Fund for the Year Two Thousand Eleven upon all property, real,
personal, and mixed within the corporate limits of said City subject to taxation, a tax of
$0.7051 on each One Hundred Dollars ($100.00) valuation of property, said tax being
so levied and apportioned for the specific purpose herein set forth:
(1) For the maintenance and support of the General Government (General Fund),
the sum of $0.2151 on each $100 valuation of property, and
(2) For the Interest and Sinking Fund, the sum of$0.4900.
Section 2. All monies collected under this ordinance for the specific items
therein named, be and the same are hereby appropriated and set apart for the specific
purpose indicated in each item and that the Assessor and Collector of Taxes, the
Director of Finance, and the City Manager shall so keep these accounts as to readily
and distinctly show the amount collected, the amounts expended, and the amount on
hand at any time belonging to such funds. It is hereby made the duty of the
Tax Assessor and Collector of Taxes and every person collecting money for the City of
Pearland to deliver to the Director of Finance and the City Manager, at the time of
depositing of any monies, a statement showing to what fund such deposit should be
471
ORDINANCE NO.1468
made, and from what source received. All receipts for the City not specifically
apportioned by this ordinance are hereby made payable to the General Fund of the City.
PASSED and APPROVED ON FIRST READING this the 17th day of September,
A.D., 2012.
. :: =)09)1() c, a,
TOM REID
MAYOR
ATTEST:
Y NGL , R Ce- --27----- : .'`n_
art �..e�". ;�
C Y SE ETARY `.., �� .'�
PASSED and APPROVED ON SECOND and FINAL READING this the 24th day
of September, A. D., 2012.
C-----3014)) _....p
TOM REID
MAYOR
ATTEST:
Y NG G R ,t.
`v,. `��I Y S RETAR ',
y
'�,NIi1 rtrl r l r1 11�V•,
APPROVED AS TO FORM:
04._.:. 1.-( 6-e_,
DARRIN M. COKER
CITY ATTORNEY
472
GLOSSARY
ABATEMENT—A complete or partial cancellation of a levy imposed by a government. Abatements usually apply
to tax levies, special assessments and service charges.
ACCOUNT — A term used to identify an individual asset, liability, expenditure control, revenue control,
encumbrance control, or fund balance.
ACCOUNTS PAYABLE — A short-term liability account reflecting amounts owed to private persons or
organizations for goods and services received by a government.
ACCOUNT RECEIVABLE — An asset account reflecting amounts due from private persons or organizations for
goods and services furnished by a government.
ACCOUNTING SYSTEM—The total set of records and procedures, which are used to record, classify, and report
information on the financial status and operations of an entity.
ACCRUAL ACCOUNTING —A basis of accounting in which revenues are recognized in the period in which they
are earned and become measurable, and expenses are recognized in the period incurred instead of when cash is
actually received or spent.
ACCRUED INTEREST— Interest that has been earned and recorded, but has not been received.
AD VALOREM TAX—A tax based on value of land and improvements (property tax).
AGENDA — A formal listing of items to be discussed during a public meeting. Agendas for public meetings are
posted 72 hours in advance, in compliance with the open meetings act.
APPROPRIATION —An authorization granted by City Council to make expenditures and to incur obligations for a
specific purpose. Usually limited in amount and as to the time when it may be expended.
ARBITRAGE — With respect to the issuance of municipal securities, arbitrage usually refers to the difference
between the interest paid on tax-exempt bonds and the interest earned by investing the proceeds of the bonds in
higher-yielding taxable securities. Federal income tax laws generally restrict the ability to earn positive arbitrage
in connection with tax-exempt bonds.
ASSESSED VALUATION — A valuation set upon real estate or other property by government as a basis for
levying taxes.
ASSETS — Property owned by a government, which has economic value, especially which could be converted to
cash.
BALANCE SHEET—A statement purporting to present the financial position of an entity by disclosing the value
of its assets, liabilities, and equities as of a specified date.
BALANCED BUDGET—Total recurring expenditures for any fiscal year shall not exceed total recurring revenues
for that same fiscal year.
BOND — A written promise to pay a specified sum of money, called the face value or principal amount, at a
specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate.
BOND REFERENDUM —A bond referendum is an opportunity for voters to decide if the city will be authorized to
borrow funds to address specific capital project needs for which ad valorem taxes are pledged for repayment.
BUDGET—A plan of financial operation embodying an estimate of proposed expenditures for a given period and
the proposed means of financing them. The term is also sometimes used to denote the officially approved
expenditure ceiling under which a government and its departments operate.
BUDGET CALENDAR—The schedule of key dates or milestones, which a government follows in the preparation
and adoption of the budget.
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BUDGET DOCUMENT — The instrument used by the budget making authority to present a comprehensive
financial program to the appropriating governing body. '
BUDGET MESSAGE — A general discussion of the adopted budget presented in writing as a part of or
supplement to the budget document.
BUDGETARY CONTROL — The control or management of a government or enterprise in accordance with an
approved budget to keep expenditures within limitations of available appropriation and available revenues. L
CAPITAL ASSETS — Long-term assets, such as buildings, equipment, and infrastructure, intended to be held or
used in operations. u
CAPITAL PROJECTS—Acquisition or construction of major capital facilities.
CAPITAL IMPROVEMENT PROGRAM — A plan for capital expenditures to be incurred each year over a fixed
period of several futureyears settingforth each capital project, identifying the expected beginning and ending
P� P 1 fY� 9 p 9� 9
date for each project, the amount to be expended in each year, and the method of financing those expenditures.
CAPITAL OUTLAY— Expenditures for the acquisition of capital assets. '
CAPITAL PROJECT FUNDS — Capital Project Funds are used to account for financial resources to be used for
the acquisition or construction of major capital facilities (other than those financed by proprietary funds, special
assessment funds and trust funds).
CASH BASIS — A method of accounting in which revenues and expenses are recognized and recorded when
received, not necessarily when earned.
CERTIFICATE OF DEPOSIT — A negotiable or non-negotiable receipt for monies deposited in a bank or other
financial institution for a specified period for a specified rate of interest.
CERTIFICATE OF OBLIGATION —A debt instrument that is issued by the City and has the same legal status as '
a general obligation bond. Proceeds from the issuance of the certificates may be used for the construction of
public works or payment of contractual obligations for professional services. These certificates do not require
voter approval.
CHARTER—Written instrument setting forth principles and laws of government within boundaries of the City.
CHART_OF ACCOUNTS — The classification system used by the City to organize the accounting for various
funds.
CHECK—A bill of exchange drawn on a bank and payable on demand.
COMPONENT UNIT—A component unit is defined as a legally separate organization for which elected officials of
the primary government(the City) are financially accountable.
CONTINGENCY— Funds set aside in a reserve account for major expenditures or for emergencies.
CURRENT ASSETS — Cash and other assets expected to be converted to cash, sold, or consumed either in a
year or in the operating cycle.
CURRENT LIABILITIES — Debt or other legal obligations arising out of transactions in the past which must be
liquidated, renewed or refunded within one year.
DEBT SERVICE FUND — A fund used to account for the accumulation of resources for, and the payment of,
general long-term debt principal interest, and related costs. Also called a Sinking Fund.
DEFICIT — The excess of expenditures over revenues during an accounting period; or in the case of Enterprise
and Intra-governmental Service Funds, the excess of expense over income during an accounting period.
474
DEPARTMENT—A distinct, usually specialized division of a large organization. A principal administrative division
of a government normally under the oversight of an Executive Director, Assistant City Manager or City Manager.
DELINQUENT TAXES — Taxes remaining unpaid on and after the date to which a penalty for nonpayment is
attached.
DEPRECIATION — A non-cash expense that reduces the value of an asset as a result of wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence.
DEVELOPER REIMBURSEMENT— Reimbursement to a developer from the City for infrastructure developed on
behalf of the City.
EFFECTIVE TAX RATE — The tax rate required to generate the same amount of revenue as in the preceding
year on the same properties.
ENTERPRISE FUND — A fund used to account for the acquisition, operation and maintenance of governmental
facilities and services which are entirely or predominantly self-supporting by user charges. The significant
characteristic of Enterprise Funds is that the accounting system must make it possible to show whether the
activity is operated at a profit or loss, similar to comparable private enterprises. Thus, the reports of enterprise
funds self-contained and creditors, legislators or the general public can evaluate the performance of the municipal
enterprise on the same basis as they can the performance of investor-owner enterprises in the same industry.
EXPENDITURES — Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of
goods received or services rendered whether cash payments have been made or not. Where accounts are kept
on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made.
FISCAL YEAR —A twelve-month period of time to which the annual budget applies and at the end of which the
City determines its financial position and results of operations.
FIXED ASSETS — Long-lived tangible assets obtained or controlled as a result of past transactions, events or
circumstances. Fixed assets include buildings, equipment, and improvements other than buildings and land.
FRANCHISE—A special privilege granted by a government, permitting the continued use of public property, such
as City streets, and usually involving the elements of monopoly and regulation.
FUND —An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or
other resources together with all related liabilities, obligations, reserves, and equities, which are segregated for
the purpose of carrying on specific activities or attaining certain objective.
FUND BALANCE—The excess of an entity's assets over its liabilities.
FUND BALANCE POLICY—A minimum fund balance that is required to be kept in reserve as defined in financial
policy statements. Fund balances over the policy requirements may be appropriated in the budget.
GENERAL FIXED ASSETS —Capital assets that are not assets of any particular fund, but of the government unit
as a whole. Most often these assets arise from the expenditure of the financial resources of governmental (as
opposed to proprietary or fiduciary) funds.
GENERAL FUND — The General Fund is the general operating fund of the City. It is used to account for the
resources devoted to finance the services traditionally associated with local government, except those activities
that are required to be accounted for in another fund. Transactions are recorded on the modified accrual basis.
GENERAL OBLIGATION BONDS — When a government pledges its full faith and credit to the payment of the
bonds it issues, that those bonds are general obligation bonds.
GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) — Uniform minimum standards and guidelines
for financial accounting and reporting.
475
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GOVERNMENTAL FUNDS — Funds generally used to account for tax-supported activities. The acquisition, use
and financial resources and the related current liabilities are accounted for through governmental funds (General,
Special Revenue, Capital Projects and Debt Service). '
GRANTS — A contribution by one government unit to another. The contribution is usually made to aid in the
support of a specific function, purpose, activity or facility. '
IMPACT FEES — Fees charged to developers to cover in whole or in part, the anticipated cost of improvements
that will be necessary as a result of the development.
INCOME — A term used in proprietary fund-type accounting to represent (1) revenues or (2) the excess of
revenues over expenses.
INFRASTRUCTURE - Fixed assets that are immovable and have value only to the governmental unit. Common
examples of infrastructure include roads, sidewalks, bridges and streetlights.
INTERGOVERNMENTAL REVENUE— Revenue received from another governmental unit for a specific purpose.
INTERNAL SERVICE FUND — Internal Service Funds are used to account for the financing of goods or services
provided by one fund or department to another fund or department on a cost reimbursement basis.
ISO RATING — The Insurance Service Office (ISO) performs surveys to assist insurance organizations with
setting up the insurance ratings for the communities. The ISO will perform a survey to assign a public protection
grade to each fire department, which is used in the development of insurance rates for all properties within the
protected area. Grading starts at 1, which is the best possible score and ends at 10, which is considered
unacceptable.
LEASE/PURCHASE — A financing tool utilized to fund large capital outlays where the city may not have cash
immediately available for purchase. This arrangement allows the city to use the item while payments are being
made.
LEDGER —A group of accounts in which are recorded the financial transactions of a governmental unit or other
organization.
LEVY - To impose taxes or special assessments. The total of taxes or special assessments imposed by a
governmental unit.
LIABILITIES — Debt or other legal obligations arising out of transactions in the past, which must be liquidated,
renewed or refunded at some future date.
LONG-TERM DEBT— Debt with a maturity of more than one year after date of issuance.
MODIFIED ACCRUAL BASIS —The basis of accounting under which expenditures other than accrued interest on
general long-term debt are recorded at the time liabilities are incurred and revenues are recorded when received
in cash, except for material and/or available revenues, which should be accrued to reflect properly the taxes
levied and revenue earned.
NOTE PAYABLE — An unconditional written promise signed by the maker, to pay a certain sum in money on
demand or at a fixed or determinable future time, either to the bearer or to the order of a person designated.
OPERATING BUDGET— Plans of current expenditures and the proposed means of financing them.
ORDINANCE—A formal legislative enactment by the governing body of a municipality.
ORGANIZATIONAL UNIT—A responsibility center within a government.
PERFORMANCE MEASURES — Specific quantitative measures of work performed within an activity or program.
They may also measure results obtained through an activity or program.
476
PROJECTION — A forecast of future trends in the operation of financial activities done through the remainder of
the fiscal year to gain a better picture of the City's finances. The projections are adopted as the revised budget
during the budget adoption process.
PROPERTY INSURANCE FUND—Accounts for the activities of the city's property and casualty insurance.
PROPERTY TAX — An annual or semi-annual tax paid to one or more governmental jurisdictions based on the
real and personal property's assessed valuation and the tax rate, done in compliance with the State Property Tax
Code.
PURCHASE ORDER —A document issued to authorize a vendor or vendors to deliver specified merchandise or
render a specified service for a stated estimated price.
RATINGS — Designations used by credit rating agencies to give relative indications of credit quality. Municipal
bonds rated Baa or BBB and above are considered to be investment-grade.
REFUNDING BONDS— Bonds issued to retire bonds already outstanding.
RESERVE —An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or
not available for appropriation and subsequent spending.
RETAINED EARNINGS — The accumulated earnings of an enterprise or internal service fund which have been
retained in the fund and which are not reserved for any specific purpose.
REVENUES—The term designates an increase to a fund's assets. An item of income.
REVENUE BONDS — Bond whose principal and interest are payable exclusively from earnings of an enterprise
fund.
SALARIES &WAGES— Fixed compensation paid to employees for work or services provided.
SALES TAX — A state tax of 6.25% is imposed on all retail sales, leases and rentals of most goods, as well as
taxable services. Texas cities and counties have the option of imposing additional local sales taxes for a
combined total of state and local taxes of 8.25%.
SHORT-TERM DEBT— Debt with a maturity of one year or less after the date of issuance.
SPECIAL ASSESSMENT — Used to account for the financing of public improvements or services deemed to
benefit the properties against which special assessments are levied.
SPECIAL REVENUE FUNDS - Fund is used to account for the proceeds of specific revenue sources (other than
expendable trusts or for major capital projects) that are legally restricted to expenditure for specified purposes.
TAX LEVY — The total amount to be raised by general property taxes for intentions specified in the Tax Levy
Ordinance.
TAX LEVY ORDINANCE—An ordinance through which taxes are levied.
TAX RATE — The rate at which a municipality may levy a tax. Tax levied for each $100 of assessed valuation.
The amount of tax stated in terms of a unit of the tax base.
TAX ROLL—The official list showing the amount of taxes levied against each taxpayer or property.
TAXES — Compulsory charges levied by a governmental unit for the purpose of financing services performed for
the common benefit.
VENDOR—The seller of merchandise or services.
VOUCHER — A document, which evidences the propriety of transactions and usually indicates the accounts in
which they are to be recorded.
477
WORK ORDER — A written order authorizing and directing the performance of a certain task and issued to the
person who is to direct the work.
WORKING CAPITAL — A financial metric which represents operating liquidity available to an organization or
governmental entity. Net Working Capital is calculated as current assets minus current liabilities.
I
YIELD —The rate earned on an investment based on the price paid for the investment, the interest earned during
the period held and the selling price or redemption value of the investment.
ID
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478
ACRONYMS
AAU —Amateur Athletic Union
ACM -Assistant City Manager
ADA—Americans with Disabilities Act of 1990
AFG—Assistance to Firefighters Grant
AFIS—Automated Fingerprint Identification System
AISD—Alvin Independent School District
ALPRS—Automatic License Plate Recognition System
AO—Administrative Order
APA—American Planning Association
ARRA—American Recovery and Reinvestment Act of 2009
AVL—Automatic Vehicle Locator
BCAD—Brazoria County Appraisal District
BCDD4& BDD4— Brazoria County Drainage District#4
BCLS— Brazoria County Library System
BCMUD— Brazoria County Municipal Utility District
BJA— Bureau of Justice Assistance
BVP— Bulletproof Vest Partnership
BW 8— Beltway 8
CAC—Community Action Center
CAD—Computer-Aided Design
CAFR—Comprehensive Annual Financial Report
CAPRA -Commission for Accreditation of Park and Recreation Agencies
CAT—Category
CBCMUD—Clear Brook City Municipal Utility District
CDBG—Community Development Block Grant
CH—City Hall
CID—Criminal Investigation Division
CIP—Capital Improvement Program
CMV—Commercial Motor Vehicle
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■
CO's—Certificates of Obligation and Certificates of Occupancy
CPI—Consumer Price Index
I
CPU—Central Processing Unit
CR—County Road
CSI—Cardiovascular Systems, Inc.
I
CVE—Commercial Vehicle
DAP— Development Authority of Pearland
DOE— Department of Energy
DOT— Department of Transportation
DPS— Department of Public Safety
EDC — Economic Development Corporation
EECBG— Energy Efficiency and Conservation Block Grant
EFT— Electronic Funds Transfer
EMPG— Emergency Management Program Grant
EMS — Emergency Medical Services
EMT— Emergency Medical Technician
EOC— Emergency Operations Center
EPA— Environmental Protection Agency
ETJ— Extra Territorial Jurisdiction I
FBCAD— Fort Bend Central Appraisal District
FEMA—Federal Emergency Management Administration
FM— Farm-to-Market Road
FMLA— Family Medical Leave Act of 1993
FOIA— Freedom of Information Act of 1966
FT— Full-Time
FTE— Full-Time Equivalent
FTO— Field Training Officer(Police)
FY— Fiscal Year
GAAP—Generally Accepted Accounting Principals
GASB—Governmental Accounting Standards Board
480
GEC—General Engineering Consultant
GFOA—Government Finance Officers Association of the United States and Canada
GIS—Geographical Information Systems
GO's—General Obligation Bonds
GCWA —Gulf Cost Water Authority
GPS— Global Positioning System
HCAD— Harris County Appraisal District
HDPE — High-density polyethylene
HGAC— Houston-Galveston Area Council
HHW— Household Hazardous Waste
HR— Human Resources
HVAC— Heating Venting &Air Conditioning
ICC— International Code Council
ICMA — International City/County Management Association
IFMA — International Facility Management Association
I&I— Inflow and Infiltration
ISO— Independent School District
ISO — Insurance Service Office
IT— Information Technology
ITS— Intelligent Traffic System
IVR— Interactive Voice Response
JAG—Justice Assistance Grant
JHEC —John Hargrove Environmental Complex
KPB— Keep Pearland Beautiful
LPG — Local Projects Grants
LS— Lift Station
LUCAS — Lund University Cardia Arrest System
M — Millions
MDT— Mobile Data Terminal
MGD— Million Gallons per Day
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MIS— Management Information System
MIUs—Mobile Information Units
MPO—Municipal Planning Organization
MSA—Metropolitan Statistical Area
MUD—Municipal Utility District '
OTS—Old Town Site
PER— Preliminary Engineering Report
P&Z— Planning & Zoning
PC - Personal Computer L
PD— Police Department
PDM—Project Delivery Model
PEDC— Pearland Economic Development Corporation I
PEG— Public, Educational and Government Channel (television)
PFIA— Public Funds Investment Act
PIN!— Pearland In Motion
PISD—Pearland Independent School District
PM— Preventive Maintenance or Project Management ,
PS— Public Safety
PTC—Pearland Town Center '
PSB— Public Safety Building
RFP— Request for Proposal
ROWs— Right of Ways
S&P - Standard & Poor's
SCADA—Supervisory Control and Data Acquisition
SCR—Shadow Creek Ranch
SH288—State Highway 288
SIU—Special Investigations Unit
SOP—Standard Operating Procedure
SPA—Strategic Partnership Agreement
SQ.FT. -Square Foot/Feet
482
SRF—State Revolving Fund
SRO—School Resource Officer
SWEC—South West Environmental Center
TAAF—Texas Amateur Athletic Foundation
TCEQ—Texas Commission on Environmental Quality
TCLEOSE—Texas Commission on Law Enforcement Officers Standards and Education
TEEX—Texas A&M Engineering Extension Service
TIA—Traffic Impact Analysis
TIP—Transportation Improvement Plan
TLETS—Texas Law Enforcement Telecommunications System
TML—Texas Municipal League
TMRS—Texas Municipal Retirement System
TIRZ—Tax Increment Reinvestment Zone
TXDOT—Texas Department of Transportation
TWDB—Texas Water Development Board
UDC — Universal Decimal Classification
UofH —University of Houston
UV— Ultraviolet
VoIP—Voice over Internet Protocol
W&S—Water& Sewer
WEC—Westside Events Center
WL—Water Line
WWM—Waste Water Management
WWTP—Waste Water Treatment Plant
YAC —Youth Action Council
ZBA—Zoning Board of Adjustment
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