R2001-0091 07-09-01 RESOLUTION NO. R200t-91
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO A CONTRACT WITH GEOGRAPHIC TECHNOLOGIES
GROUP, INC., FOR PUBLIC WORKS DATA COLLECTION AND ITS
CONVERSION INTO THE CITY'S GEOGRAPHIC INFORMATION SYSTEM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and
Geographic Technologies Group, Inc., a copy of which is attached hereto as Exhibit "A"
and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract with Geographic Technologies Group, Inc., for
public works data collection and its conversion into the City's geographic information
system.
PASSED, APPROVED and ADOPTED this the ~day of
TOM REID
MAYOR
ATTEST:
Y/~U NG I~F~"IN~ ,~ //'~/
~ SL::~'RETARY -- "'
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
CITY OF PEARLAND
STANDARD SERVICES CONTRACT
This Agreement is made between the City of Pearland, Texas (hereinafter the
"City"), and Geographic Technologies Group, Inc. (hereinafter "Consultant") as follows:
1. Summary of Contract Terms. The following information and referenced
documents shall be a part of this Contract:
Consultant: Geographic Technologies Group, Inc.
Description of Services: Collection of public works data and conversion of the
data into the City's Geographic Information System
Maximum Contract Amount: $86,075.00
Contract Begins: Upon Execution
Contract Ends: Upon Termination
Attachments: Consultant Proposal and Cost Estimate
2. Services and Payment. The Consultant will furnish Services to the City in
accordance with the terms and conditions specified in this Contract. Payment for the
services shall be due and payable upon submission of a statement of services to the
City. Statements for services shall not be submitted more frequently than monthly.
3. Term and Termination. This Contract term will begin upon execution by both
parties. Either party may terminate this Contract at any time provided that the
terminating party gives 60 days' advance notice to the other party via certified mail to
that party's lat known address. The City shall pay the Consultant for all services
rendered to the date of termination.
4. Indemnity. The Consultant shall indemnify, defend, and hold the City, its officers,
agents, and employees, harmless from any claim, loss, damage, suit, and liability of
every kind, including all expenses of litigation, court costs, and attorney's fees, for injury
to or death of any person, or for damage to any property, arising from or caused by any
act or omission of Consultant, its officers, employees, agents, or subcontractors, in
performing its obligations under this Contract.
5. Assi.qnment. Consultant shall not assign this Contract without the prior written
consent of the City.
6. Modifications. City without invalidating the Contract, may order changes within
the general scope of the work required by the Contract by altering, adding to and/or
deducting from the work to be performed. If any change under this clause causes an
increase or decrease in Consultant's cost of, or the time required for, the performance
of any part of the Services under the Contract, an equitable adjustment will be made by
mutual agreement and the Contract modi¢ied in writing accordingly.
7. Insurance.
A. The Consultant shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors and
Omissions relating to the performance of any work by the Consultant, its agents,
employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
B. The Consultant shall include the City as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to the
City before work commences. Each insurance policy shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage or in limits
except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City. Upon request, certified copies of all insurance
policies shall be furnished to the City.
8. Law Governin.q and Venue. This Contract shall be governed by the law of the
State of Texas and no lawsuit shall be prosecuted on this Contract except in a court of
competent jurisdiction located in Brazoria County, Texas.
9. Entire A.qreement. This Contract represents the entire agreement between the
City and the Consultant and supersedes all prior negotiations, representations, or
contracts, either written or oral.This Contract may be amended only by written
instrument signed by both parties.
2
10. Dispute resolution procedures. The Consultant and City desire an expeditious
means to resolve any disputes that may arise between them regarding this Contract.
To accomplish this, the parties agree to mediation as follows: If a dispute arises out of
or relates to this Contract, or the breach thereof, and if the dispute cannot be settled
through negotiation, then the parties agree first to try in good faith, and before bringing
any legal action, to settle the dispute by mediation of a third party who will be selected
by agreement of the parties.
EXECUTED and EFFECTIVE this the__~--J~ day of ~ ,2001.
ATTEST: CITY OF PEARLAND
City Manager
APPROVED AS TO FORM:
Darrin M. Coker
City Attorney
GEOGRAPHIC TECHNOLOGIES
Printe~N,ame: JR VI' ~
Title: 'l~(I ,~0.!',~ ! '
3
STATE OF TEXAS §
COUNTY OF BRAZORIA §
BE, FORE ME, the undersigned Notary Public, on this day personally appeared
~;li. ~,:~¢~ , known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that he/she executed the same for the
purposes and consideration therein expressed.
IVEN UNDER MY HAND AND SEAL OF OFFICE THIS I~) DAY OF
NOh'ARY PUBLIC IN AND FOR THE
~r~)~2,:~ MR[R 08, 2O04 ! Printed Name: ~¢R8~/¢~
My Commission Expires: ~¢~¢¢ ¢
STATE OF NORTH CAROLINA §
COUNTY OF~ §
BEFORE ME, the undersigned Notary Public, on this day personally appeared
~/~0 ,'t'"J ~[O i("J,.g/.O P.~ , known to me to be the person whose name is subscribed
to the foregoing instrument and acknowledged to me that he/she executed the same for the
purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS ~,~d~ DAY OF
/3,4j.~t.&C./- , A.D., 20OI
..' ~; ........ ~O., -~: N~RY PUBLIC I~OR THE
~ ~.' '-..~
~' ~ ~' '~ STATE OF NORTH CAROLINA
.---~, .~- Printed Name: ~b,'c
'~ ,~,. . ~ ............. ~ ~,%~ My Commission Expires:
4
JUN-29--2001 0S :S0 P~ 6EOGRAPHC. TECHNO~O~ 919 ?59 0410
Scott T, Hurley
Re§io~al 1Vla~ager - Texas
Geographic Techr. o!o~es Group, IP.c.
2947 E. Broadway, S..fi:e 3i0
Pe~rhnd, ~ 775~ i
(281) 997.0828
~e 29:h, 2001
Micb. ael Ross, Prolecu Dkector
Gty of Peadand
3519 LibertyD~ve
Pead~d, TX
D~r ~. ~ss:
~ogmph[c Technologies ~up, Inc. (GTG) ~ subbing for ~ review; proposal to peMorm
G!ob~ Po~k~:g S)~:em (GPS) da:a co~don ~d Geo~p~c Infor~tlon S)stem (GIS)
~ GPS ~ta co[ec~ ph~e ~ be pe~or~d s~aneo~ly ~th the data c~vemlon phase.
Th~ pro~ect hcl~:~ u~hg ~pp~.g-gmd~ GPS to co'eot locadon ~d a~fibu:e L~o~on for over
3,5~0 featzes, hcl~g ~Me~, ~:er ~ves, ~d fke ~r~ts. Locatlon of ~ter ~tfibu:ion
maL~ network ~ be ~gi~a~ycomtmcted ~hg as-b~t ~a~g~ as a ~de. Several ck~de
feav~s ~ be cony:ned hto GIS for~t, Mcludhg vo~g dht~c~, t~ p~meh, ~ b~g
pe~:s.
Upon complefior. :f ~ ~e~e ou~ed h our propos~ the Oty of Pearled ~ have a solid dfgk~
fo'~dafion [or ks ~F~e-}~ar GIS Lmpk~ntadon,
Sco~ ~, ~rley
~!l~ ~e:- Texas
Geog~p~e Teci~ologies Group, Inc.
Year 2 Data collection and Conversion estimates
GTG's Data Conversion Estimates
Feature I Hours S/hour I Total Notes
Cit~ Limits[ 2 $75 $150 Must be spatially adjusted
ETJ 2 $75 Sl 50 Must be spatially adjusted
Centerlines 8 I S75 S600 Must be spatially adjusted
Tax Parcels 80I $75 $6000 Ivlust be spatially adjusted
Zonin$ 16 ] $75 [ $1200 Must be cleaned up - remove ROW
Voting Districts 9 [ $75 I S 150 Must be spatially adjusted to fit parcels
Complaints/Buildi 40? $75 S3000 Must establish link or export from HTE to
ns Permits spreadsheet or GIS.
Total = S11,250
These features GTG recommends converting in-house, as much of the initial data gathering must be done
by specific departments. The following is an estimate of the cost for GTG to do the conversion, once the
necessary data has been collected
Feature Hours ] S/hour t Total Notes
Beer Pemfits 8 S75 I $600 Address Matching. Q/C
Gate Codes 8 $75 $600 Address Matching, Q/C
Hazardous 8 $75 $600 Address Matching, Q/C
Material
lllegal Dumping 8 $75 $600 Address Matching, Q/C
Violations
Water Meters N/A N/A N/A The most efficient method is for Pentland to gather
the appropriate spatial and attribute information
about each water meter as the7 are replaced.
I
Total = S2,400
Public Works features data collection estimate:
323 Fire Hydrants, 802 ma~oles, and 617 water valves were GPS's previously. This represents
app?ximately 1/3 of the total number of features in town.
Feature Points S/point Total Notes
Fire Hydrants 650 $7 $4,550
Manholes 1600 $7 $11,200
Water Valves 1300 $7 $9,100
Total = $24,850
A good rule of thumb is that the data construction portion of the data collection (i.e. obtaining attribute data
from the as-builts, constructing the water and sewer mains from the as-builts) will cost approximately as
much as the GPS data collection itself.
Therefore, $24,850 x 2 -- $49,700
Because no attribute data is associated with the 1/3 of the total features that were only G?S'd, data
construction costs will also be associated with them.
$24, 850 / 2 = $12,425
$49,700 + $12,425 = S62,125
Additionally, travel, lodging, and per-diem expenses ma>' be incurred, therefore,
$67,000 is a reasonable estimate for the entire data collection, construction for the Year 2 Public Works
features.
City-wide data conversion $11,250
Public Works data collection and conversion $67,000
Total $78,250
*These are estimates. GTG or any other consultant would need to specifically know how in-depth the data
collection process would be before giving a formal estimate. GTG will create a separate document with
pricing for various scenarios.