R-2012-091-2012-06-11 RESOLUTION NO. R2012-91
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AWARDING A BID FOR THE PURCHASE OF A TRUCK.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing for the purchase of a truck has been obtained
through the TASB Buyboard Program and the State of Texas cooperative contract.
Section 2. That the City Council hereby awards the contract to Philpott Motors, in
the amount of $55,220.20.
Section 3. The City Manager or his designee is hereby authorized to execute a
contract for the purchase of a truck.
PASSED, APPROVED and ADOPTED this the 11th day of June, A.D., 2012.
TOM REID
MAYOR
ATTEST:
Y NG L T C '`�1
ma's
SE ETARY `Q\ ".41,140 OIL Oise'
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
PRODUCT PRICING SUMMARY BASED ON CONTRACT
BUYBOARD#358-10
Vehicles and Heavy Duty Trucks
End User: CITY OF PEARLAND Philpott Rep: CUYLER DODSON
Contact: JEFF McGINLEY Phone/email: (800)370-7490
Phone/email: (281)652.1917 jmcginley@ci.pearland.tx.us Date: Tuesday,May 29,2012
Product Description: 2012 FORD SUPER DUTY CHASSIS
A. Bid Series: 100 A.Base Price: $ 25,983.00
B. Published Options(Itemize each below]
Code Options Bid Price Code Options Bid Price
P4G F450 4X2 REG.CAB 189"WHEEL- S (513.00) GTB 13'KNAPHEIDE MODEL#6157D54 $ 9,785.00
BASE 108"C.A. INCL. J1 SERVICE BODY INCL.
AS VINYL 40120/40 SPLIT BENCH INCL. CLASS V HITCH WITH 7-WAY $ 390.00
572 A/C INCL. PLUG INCL.
99T 6,7 L DIESEL ENGINE S 6,316.00
44W 6-SPEED AUTO TRANS _ S 158.00
41 H ENGINE BLOCK HEATER $ 70.50
52B BRAKE CONTROL S 216.20
62R TRANS PTO PROVISION $ 263.20
67X EXTRA HD SUSPENSION S 117.50
96V XL VALUE PACKAGE $ 559.30 ,
Total of B.Published Options: $ 17,362.70
• C. Unpublished Options]Itemize each below,not to exceed 25%] $= 0.0 %
Options Bid Price _ Options ` Bid Price
COLOR:WHITE
INTERIOR:STEELO
IN-STOCK 6-11-12
Total of C.Unpublished Options: $ -
D. Pre-delivery Inspection: S 80.00
E. Texas State Inspection: S 14,50
F. Manufacturer Destination/Delivery: $ 995.00
G. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
H Lot Insurance(for in-stock and/or equipped vehicles): S -
I. Contract Price Adjustment: EMISSIONS AND GPC $ 600.00
J. Additional Delivery Charge: 0 miles $ -
K. Subtotal: S 45,035.20
L. Quantity Ordered 1 x K= $ 45,035.20
M. Trade in:
N. BUYBOARD Administrative Fee($400 per purchase order) $ 400.00
O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE l$ 45,435.20 j
* * Our Quotation #041152.00
GEI1ERAL 05/29/2012
r4UCK BODY MiO.COMPANY
ins
Truck Equipment Division
7110 J."wn ORa.S ,,,.TX 77e93
713-692-5177/FAX 713-691.0303
To
PHILPOTT FORD
1400 U.S. Highway 69 PO Box 876
Port Neches TX 77651
United States
Terms: NET 30
Attention :CUYLER DODSON Your Request: PEARLAND
We are pleased to quote your requirements as shown below. Our company has a reputation for delivering quality products
on time and we look forward to the opportunity of serving you.
Prices do not include any Federal, State, or Local taxes unless otherwise indicated.
item Facility/Part/Rev/Description/Details Quantity Quoted Unit Price Extended Price
001 Default
PEARLAND Rev NS U/M EA 1.0000 9,785.0000 USS 9,785.00
INSTALL ON FORD DRW CHASSIS WITH 106"CA
13FT KNAPHEIDE MODEL#6157D54J1(STANDARD HEIGHT)
8"STEEL TREADPLATE BUMPER(NO TOWING)
5 COMPARTMENTS PER SIDE,20"DEEP COMPARTMENTS
STANDARD SHELVING AND DIVIDERS,
54'WIDE STEEL TREADPLATE FLOOR
LIGHTS AND REFLECTORS,PLAIN MUD FLAPS
PAINT OUTSIDE WHITE
WEIGHT SLIP&CERTIFICATION
OPTION:
CLASS V REAR HITCH W17-WAY PLUG---ADD:5390.00
Total Items Price US$9,785.00
Thanks again for your Interest In our company as one of your suppliers.
Prices do not include any Federal,State,or Local taxes unless otherwise indicated.
QUOTATION
Page# 1
Authorized Signature
1
pi
City of Pearland, Texas PAGE
PURCHASE ORDER P.O.No.: 121986
,PEARLAND, Purchasing Department • 3519 Liberty Drive • Pearland,lexas 7'581-5416 DATE. 06/2 8/12
Tel: 281-652-1668 • Fax: 281-652-1738
;i1,1::1,.7,
Federal ID/Tax Exempt#74-6028909 CHANGE # : 1
DATE CHG: 06/29/12
PHILPOTT MOTORS INC CITY OF PEARLAND
TO P . 0. BOX 876 sHIP TO:PUBL I C WORKS DEPARTMENT
PORT NECHES, TX 77651 PUBLIC WORKS SERVICE CNTR
ERO1 E ORANGE
PEARLAND, TX 77581
VENDOR NO. IMPORTANT: MAIL ORIGINAL INVOICE TO THE CITY OF PEARLAND. FINANCE DEPARTMENT, P.O. BOX 2719.
PEARLAND,TEXAS 77588-2719. INCLUDE ON INVOICE PURCHASE ORDER NUMBER SHOWN IN UPPER RIGHT
1300 CORNER OF THIS DOCUMENT.
DELIVERED BY SHIP VIA F.O.B. TERMS
07/30/12 BEST METHOD DESTINATION NET
CONFIRM BY CONFIRM TO REQUISITIONED BY
CUYLER DODSON BOB PEARCE KHALL/BPEARCE
FREIGHT CONTRACT NO. ACCOUNT NO. PROJECT REQ. NO. REQ.DATE
030-4041-565 . 80-00 1200002146 06/28/1 '
LINE EXTENDED
QUANTITY UOM ITEM NO.AND DESCRIPTION UNIT COST
NO. COST
***********************************
* *
* CHANGE ORDER *
* *
***********************************
1 1 . 00 EA 2012 FORD F450 4X2 REG. CAB SUPER 45435 . 2000 45435 . 20
DUTY CHASSIS
BASE PRICE - $25, 983 . 00
F45 4X2 REG. CAB 189" WHEEL-BASE
108" C.A. - $-513
VINYL 40/20/40 SPLIT BENCH - N/C
6 . 7L DIESEL ENGINE - $6, 316
6-SPEED AUTO TRANS $158
ENGINE BLOCK HEATER - $70 . 50
BRAKE CONTROL - $216 . 20
TRANS PTO PROVISION - $263 . 20
EXTRA HD SUSPENSION $117 . 50
XL VALUE PACKAGE - $559 . 30
13 ' KNAPHEIDE MODEL # 6157D54 -
$9, 785
J1 SERVICE BODY - N/C
CLASS V HITCH WITH 7-WAY - $390
PLUG - N/C
PRE-DELIVERY INSPECTION - $80
STATE INSPECTION - $14 . 50
MANUFACTURER DESTINATION/DELIVERY
- 995
CONTRACT PRICE ADJUSTMENT - $600
COLOR - WHITE
INTERIOR - STEEL
INSTALL ON FORD DRW CHASSIS -
$9 , 785
****
PER BUYBOARD CONTRACT #358-10
QUANTITY,PRICE,, ITIONS, ITEM DESCRIPTIONS CANNOT BE CHANGED WITHOUT THE APPROVAL OF THE UNDERSIGNED
SEE REVERSE FOR STANDARD PURCHASE TERMS AND ONDI IONS
1
AUiGENT FOR CITY OF PEARLAND VENDOR AUT ORIZED SIGNATURE IF AMT.OVER S5,000
. 2
„ City of Pearland, Texas PAGE
' ,,,"'. \"� PURCHASE ORDER P.o NO 121986
T _ate ,a
PEARLAND Purchasing Department • 3519 Liberty Drive • Pearland,Texas 77 581->116 DATE 0 6/2 8/12
E x 5 T Tel: 281-652-1668 • Fax: 281-652-1738
:i S�A, ) /� Federal ID/Tax Exempt#74-6028909 CHANGE # : 1
DATE CHG: 06/29/12
PHILPOTT MOTORS INC CITY OF PEARLAND
TO P. 0. BOX 876 SHIP TO PUBLIC WORKS DEPARTMENT
PORT NECHES, TX 77651 PUBLIC WORKS SERVICE CNTR
ERO1 E ORANGE
PEARLAND, TX 77581
VENDOR NO. IMPORTANT: MAIL ORIGINAL INVOICE TO THE CITY OF PEARLAND, FINANCE DEPARTMENT, P.O. BOX 2719,
PEARLAND,TEXAS 77588-2719. INCLUDE ON INVOICE PURCHASE ORDER NUMBER SHOWN IN UPPER RIGHT
1300 CORNER OF THIS DOCUMENT.
DELIVERED BY SHIP VIA F.O.B. TERMS
07/30/12 BEST METHOD DESTINATION NET
CONFIRM BY CONFIRM TO REQUISITIONED BY
CUYLER DODSON BOB PEARCE KHALL/BPEARCE
FREIGHT CONTRACT NO. ACCOUNT NO. PROJECT REQ.NO. REQ.DATE
030-4041-565 . 80-00 1200002146 06/28/1 '
LINE QUANTITY UOM ITEM NO.AND DESCRIPTION UNIT COST EXTENDED
NO. COST
***********************************
* *
* CHANGE ORDER *
* *
***********************************
APPROVED PER CITY COUNCIL RESO
#R2012-91
****
6/29/12-REDUCED LINE ITEM BY
$9, 785 AS UTILITY
BODY WAS INADVERTENTLY DUPLICATED
IN THE TOTAL
COST CALCULATION - BP
SUB-TOTAL 45435 . 20
TOTAL 45435 . 20
QUANTITY,PRICE,C DITIONS. ITEM DESCRIPTIONS CANNOT BE CHANGED WITHOUT THE APPROVAL OF THE UNDERSIGNED
SEE REVERSE FOR STANDARD PURCHASE TERMS AND C1NDITI NS
O AUT ,iNT FOR CITY OF PEARLAND VENDOR ft:11'i0 IZED SIGNATURE IF AMT.OVER$5,000