R80-08 3-10-80 RESOLUTION NO. RS0- 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, AUTHORIZING THE 5IAYOR TO EXBCUTE
A CONTRACr BY AND BETWEEN THE CITY OF PEARLAND
AND AD VALOREM RECORDS, INC.
BE IT RESOLVED by the City Council of the City of Pearland,
Texas, that the Mayor be, and he is hereby, authorized to execute for
and in behalf of the City, a Contract by and between the City of
Pearland and Ad Valorem Records, Inc; regarding water billing.
PASSED AND APPROVED this //9 day of
~;..~,,~/ ,A. D., 1980.
Mayor
ATTEST: 7
City Secretary~ -7 '
CONTRACT FOR THE PREPARATION OF WATER B~LLING
FOR
THE C~TY OF PEARLAND
Ad Valorem Records, Inc., 4409 Montrose Blvd., Houston,
Texas, a Texas Corporation, does hereby enter into an agreement
with the City of Pea~land, wherein Ad Valorem Records, Inc.,
is contracted to prepare the monthly water billing. The services
to be performed are shown in Exhibit "A" and "B", attached hereto
and made a part of the record.
All work will be performed under the direct supervision
of the Water Office and entirely to their satisfaction.
This agreement shall be for a period of one (1) year;
however, the City of Pearland may cancel this agreement upon
thirty (30) days written notice if Ad Valorem Records, Inc. does
not comply with the specifications contained herein or if there
is disatisfaction with our services.
In testimony 2hereof, this contract is executed in duplicate
this the /~ day Of ~Y . A.D., 198~
THE C~TY 0F P~D
City Sec~ar/~} -
Bert David-Vice president
Ad Valorem Records, Inc.
PRICING SCHEDULE
UTILITY BILLING AND ACCOUNTING
EXHIBIT "A"
I. BASE RATES
0 620 $175.00 minimum fee* 2401 - 2500 14 05 & $40.00
621 1500 15.05 plus $40.00 2501 - 2600 13 95
1501 1600 14.95 2601 - 2700. 13 85
1601 1700 14.85 2701 - 2800 13 75
1701 1800 14.75 2801 - 2900 13 65 .
1801 1900 14.65 2901 - 3000 13 55
1901 2000 14.55 3001 - 3200 13 45
2001 2100 1~.45 3201 - 3400 13 35
2101 2200 14.35 3401 - 3600 13.25
2201 2300 14.25 3601 -,3800 13.15
2301 2400 14.15 3801 and up 13.05
MULTI - CYCLE JOBS: All cycles will be $40.00 service fee.
MULTI - CUSTOMER JOBS: The first customer will be $40.00 service fee
and $20.00 for each additional customer.
District Operators $50.00 minimum - 200 units.
II. COMPUTER RUNS INCLUDED IN BASE RA~ES
A. See Exhibit "B" for detail listing.
III. KEYPUNCHING CHARGES
A. Payments will be 35 each.
B. Meter Reads will be 35 each.
C. All other keypunching will be charged at 85 per record.
(Examples of other keypunching include:)
1. finals 5. flat rates
2. transfers 6. adjustments
3. name/address/city/state/zip 7. tables/ security deposits/
~. service address/meter number and special switches
D. Set up fee will be charged as follows: 1. 205 per unit between November i and April 30.
Minimum charge $50.00.
2. 305 per unit between May i and July 10. Minimum charge $50.00.
3. 355 per unit between July ll and October 31. Minimum
charge $50.00
IV. PICK UPS AND DELIVERIES
A. The "Base Rate" does not include pick up'or delivery.
B. Bus or Purolator charges will be invoiced to the Jurisdiction
by Ad Valorem Records.
C. The charge for Ad Valorem Records' pick up and delivery will
be 18.5 cents per mile round trip. Notification by 3:30 P.M.
the preceding day is required for pick up by Ad Valorem.
V. MATERIAL COSTS
All forms are part of the "Base Rate".~ See Exhibit "B" for
detail listing.
A. Work book binders - hardback -- $14.00 each.
B. Work book binders - softback -- 4.00 each..
C. Meter book binders ........... 2.00 each .
D. Water bill envelopes .......... 25.00 per 1000.
E. Cut-off notice envelopes ....... 25.00 per 1000.
F. Meter book storage box ........ 6.00 each.
G. Work book storage box ......... 7.00 each.
H. Payment stub storage box ....... .75 each.
*Minimum charge includes keypunching payments and meter reads.
continued - page 2
VI. RATE CHANGES
A minimum charge of $50.00 will be made each time the water
or sewer ?ate tables are changed. A proof ledger will be
mailed to you for your inspection prior to billing the new rates.
Computer charge for flat rate changes - SB0.00.
VII.ADDITIONAL PRINT OUTS AND COMPUTER RUNS
A. Indexes .............. 15 per unit/S30.00 minimum.
B. Labels ............... 3~ per unit/$SO.00 minimum.
C. Extra Workbook ....... 25 per unit/$BO.O0 minimum.
EXHIBIT "B" - CONTINUED
IV. WORK BOOK
A. Record all changes, adjustments, write-offs, connects
finals and transfers.
B. Customer information:
1. Four billing periods of historical record of billings
and consumption.
2. Three billing periods of historical record of payments.
C. Monthly alphabetical index of users for cross reference.
V. MONTHLY EVALUATION OF EACH USER~ WATER CONSUMPTI0~ FOR.:
A. Rate table studies.
B. Variable and/or flat sewer charges.
VI.. GENERAL. STATISTICAL INFORMATION
A. Number of regular bills.
B. Number of final bills.
C. Number of no water users.
D. Number of flat water users.
E. Total money in flat water.
F. Number of no sewer users.
G. Number of no garbage users.
H. Number of water minimums.
I. Number of penalties charged.
J. Number of regulars unpaid.
K. Number of utility deposits.
VII. All bills, forms and computer runs outlined in this proposal
will be provided by AD VALOREM RECORDS, INC,
WATER BILLING AND ~CCO~NTI'NG SEEVICE
EXHIBIT
I, ACCOUNTS RECEIVABLE LEDGER
A, This is the auditor's record of current billing and arrears,
B, The arrears are a~ed to 30-60-90 days,
C, Accounting:
1. Detailed by category of accounts receivable,
2. Constantly in balance,
3, Special audit listing for:
a, Payments.
bl Adjustments,
c, Cut off penalties,
d, Write off of accounts receivable,
e, New final bills,
4, Payments can be credited to within five days prior to
mailing,
5, Utility deposits,
II, UTILITY BILL SET
A. Three parts:
1, Water bill,
2, Cut off notice or second notice.
3, Accounting copy for payments.
B. Electronically computed for utmost accuracy,
III? METER BOOK
A, Prepared mfter each billing cycle.
B, Quicker and easier for meter readers to read,
C, The previous readings cannot be altered,
D, Makes es. ttmattng by the meter reader difficult,
E, Computer estimating of meter readings possible if desired,
F. Hi-lo-stuck-reverse meter listing to evaluate each meter
reading,