R-2012-045-2012-04-09 RESOLUTION NO. R2012-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A CONTRACT FOR ENGINEERING SERVICES
ASSOCIATED WITH THE INTELLIGENT TRANSPORTATION SYSTEM
DESIGN.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for engineering services associated with the
Intelligent Transportation System Design a copy of which is attached hereto as Exhibit "A"
and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for engineering services associated with the
Intelligent Transportation System Design.
PASSED, APPROVED and ADOPTED this the 91h day of April, A.D., 2012.
TOM REID
MAYOR
ATTEST:
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APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution No. R2012-45
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into on April q 7 n 12 , by and between the City of
Pearland("CITY")and AECOM Technical Services, Inc. ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as the Intelligent Transportation Systems(ITS) ("PROJECT"). (Project#TR1204)
SECTION I-SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall provide Schematic Design and Specifications for the
ITS and Communications Network, Bid Phase Services, Construction
Administration, Construction Management, and Construction Inspections. See
Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule.
The PROJECT schedule shall be submitted in digital and hard copy form in the
Microsoft Project for Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and/or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
D. The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
Design 1 of 6 DI.Revised 2/10
F. The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non-owned vehicles, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
Design 2 of 6 D1.Revised 2/10
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II -PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end January 2014 or at the conclusion of
the construction warranty period,whichever is later.
SECTION III -CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is progress payments up to a
lump sum total for Tasks 1 & 2, in the amount of$326,360.00, hourly not-to-
exceed $85,460.00 for Tasks 3 & 4, and expenses not-to-exceed $3,774.00.
Total compensation for the services performed shall not exceed $415,594.00.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT subject
to the following limitations:
1. Prior to approval of the preliminary design 60% plans, payments to the
CONSULTANT shall not exceed 45% of the total CONTRACT amount.
2. Prior to approval of the final design documents, payments to the
CONSULTANTS shall not exceed 75% of the total CONTRACT amount.
The final approval and payment will be made within a reasonable period
of time regardless of the project construction schedule.
B. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis.
Design 3 of 6 Dl.Revised 2/10
SECTION IV-THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests f4
information from or a decision by the CITY on any aspect of the work shall le
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub-consultant(s) or in any way affect the CONSULTANT'S status as an
independent contractor of the CITY.
SECTION V-TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -
- with or without cause -- by delivering written notice to CONSULTANT
personally or by certified mail at 5757 Woodway, Suite 101 West, Houston,
Texas 77057-1599. Immediately after receiving such written notice, the
CONSULTANT shall discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty(60)days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
Design 4 of 6 D1.Revised 2/10
•
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties.
SECTION VI—ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII—COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
Design 5 of 6 D1.Revised 2/10
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
The parties have executed this CONTRACT this 9th day of April , 2012 .
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CITY —P-11, AND, TEXAS
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Design 6 of 6 D1.Revised 2/10
A=COM ,
CDM ��
Smith
City of Pearland Intelligent Transportation Systems (ITS) Schematic Design and
Specifications
SCOPE OF SERVICES
General Project Requirements
CDM Smith and AECOM (the Consultant Team) will provide Intelligent Transportation Systems (ITS)
schematic design, and engineering support services to the City of Pearland (City) for real-time traffic
monitoring and management, incident and emergency response; and-agency coordination and
information sharing desired through the proposed network connectivity between the Traffic Management
Center (TMC) and existing signalized intersections in the City. The proposed ITS network and
infrastructure shall also enable regional connectivity through integration with TranStar and other
neighboring cities.
The City is planning to expand the existing ITS infrastructure which was recently deployed at
13 signalized intersections along the FM 518 corridor between Kirby Drive and FM 1128 as part of the
Adaptive Traffic Signal System implementation. The existing City ITS infrastructure provides real-time
adaptive traffic signal synchronization and monitoring at 13 signalized intersections along FM 518 utilizing
the state-of-the-art sensor technology, image processing capabilities and artificial intelligence for real-time
traffic flow and signal operation system management. The City desires to expand the existing ITS
infrastructure, upgrade field devices, and provide real-time redundant network connectivity to all existing
83 signalized intersections. The construction funds for this project are Federal Congestion Mitigation and
Air Quality Program (CMAQ) funds. The work performed in the project as outlined in this scope will meet
all federal and state requirements for the expenditure of these funds and the requirements of the
Advanced Funding Agreement (AFA) with TxDOT that authorize the use of the CMAQ funds. In addition,
the work package will meet all TxDOT requirements for local letting of federally funded projects.
The Consultant Team shall perform ITS planning and ITS network design for the City as part of the pre-
bid services and provide engineering support services during the project bidding and construction as
approved by the City for its planned ITS infrastructure expansion. The ITS planning and design will
include ITS network schematic design, to integrate the existing signalized intersections and field devices
to the TMC; and development of the system's functional requirements, specifications, and guidelines for
furnishing, installation, integration, testing, and system acceptance. The Consultant Team shall provide
engineering support to the City for the development of the bid package and construction engineering and
inspection services during implementation, testing, and system acceptance. The ITS schematic design,
functional requirements and specifications will be essential to ensure that the project is constructed to
meet the ITS needs and requirements. The ITS planning and design (Tasks 1 and 2) services shall be
provided for a lump sum fee as described in the attached fee estimate. ITS bid and construction phase
services (Tasks 3 and 4) shall be provided as cost plus fee as described in the attached fee estimate.
Tasks
1.0 Meetings
1.1. ITS Planning and Design Meetings
Meet with the City's staff regularly to discuss the ITS design needs, provide a progress update, and
resolve any potential design issues at various stages of the project including but not limited to kickoff,
preliminary, intermediate, and final schematic plan set submittals.
March 2012 Page 1 of 3
A=COM
smith
2.0 ITS Communications Design Schematic Sheets Specifications & Preliminary
Estimate
The Consultant Team shall provide the following services as part of the ITS Communications Schematic
Design. The schematic sheets shall be discussed and submitted for the City review and approval at the
preliminary, intermediate, and final level of effort.
2.1. City ITS Legacy Systems
Coordinate with the City to obtain and review ITS legacy systems to determine the need to upgrade
and/or replace existing system devices as part of the ITS expansion. Review and update the existing
traffic signal inventory along FM 518 at 13 signalized intersections between Kirby Drive and FM 1128
based on the recent signal, detection, and communication system upgrades as part of the City Adaptive
Signal System initiatives and implementation.
2.2. Field Visit
Perform detailed field visits to review the existing right-of-way (ROW) and easements. Review existing
power poles and existing cable attachments to determine the feasibility of an aerial City fiber route. Use
the existing City GIS utility map to review existing ROW and underground utilities to determine feasible
underground fiber optic cable routes. Review the existing traffic signal, detection, communications and
ITS equipment at 13 signalized intersections along FM 518 between Kirby Drive and FM 1128, City of
Pearland communications towers and TMC to determine existing network communications network set-
up.
2.3. System Block Diagrams
Develop high-level line diagrams showing signalized intersections; existing wireless and fiber optic
communications; proposed wireless and fiber optic communications coverage; system upgrade locations
and overall connectivity concept between the field devices and the City TMC.
2.4. Wireless Communications Design Schematic Sheets
Develop the City of Pearland preliminary wireless communications schematic sheets to build upon the
existing wireless legacy system, provide redundant communications and integrate existing and planned
field devices and the City TMC. The design process shall include a review of City data needs, throughput
requirements, and directional bandwidth requirements for the design of short-range point-to-multipoint
and long-range point-to-point redundant communications. The schematics sheets shall be developed
using H-GAC Mr. Sid aerial imagery as background and shall identify the edge of pavement, existing
traffic signal poles, cabinet, controller and traffic signal pull box nearest to the cabinet. The schematic
sheets shall provide information on installation and/or upgrade of equipment needed at the intersection.
2.5. Field Devices and ITS Communications Device Interface
Develop high-level block diagrams illustrating the communications interface and connectivity between the
existing and/or proposed upgraded field devices and proposed ITS communication devices. The standard
block diagrams shall be developed set-up scenarios to illustrate the wireless and fiber optic connectivity
and interface. The block diagrams shall assist the contractor in connecting and integrating the field
devices to the TMC.
2.6. Fiber Optic Communications Design Schematic Sheets
Develop an aerial and/or underground fiber optic cable schematic route along FM 518 between Kirby and
Cullen intersections based field visits, existing utility information based on City's GIS data, and
coordination with the City. Also, develop schematic sheets to provide fiber optic communications
connectivity along FM 518 between Cullen and Dixie Farm intersections using the existing City of
Pearland aerial fiber optic communications. The preliminary fiber optic cable schematics shall be
developed using H-GAC Mr. Sid aerial imagery as background shall identify the edge of pavement,
existing traffic signal poles, cabinet, controller, traffic signal pull box nearest to the cabinet and existing
March 2012 Page 2 of 3
A=COM
CDM
Smith
underground utilities, and overlay the proposed aerial or underground fiber cable routing, pulling
locations, storage, splicing, and marking locations.
2.7. Functional Requirements and Specifications
Develop project functional requirements and specifications for the field devices, fiber and wireless
communication systems, network communications, TMC hardware, interface, and system integration
based on TxDOT standards and specifications. The functional requirements shall include furnishing,
installation, integration, testing, and system acceptance.
2.8. Quantities and Engineering Cost Estimate
Develop engineering quantities and estimates for the project. The pay items and code shall be based on
current TxDOT standards and specifications. The estimate shall include an individual unit cost estimate
(as available) for each TxDOT pay item shown on the plan set, and a total project cost estimate for the
project.
2.9. ITS Communications Design Schematic Set and Functional Requirements and
Specifications Deliverables
Submit the final wireless and fiber optic communications design schematic plans set and project
functional requirements and specification documents for the ITS networks communications system and
elements to TxDOT and the City for approval before project bidding.
3.0 ITS Bid Phase Services
Prepare materials and assist the City in conducting the pre-proposal meeting for the project. The
Consultant Team shall assist the City in responding to any technical questions submitted by potential
bidders and assist in the evaluation of the contractor bids. Detailed tasks performed as part of Bid Phase
Services are detailed in Exhibit A.
4.0 ITS Construction Phase Services
The Consultant Team shall assist the City with the administration, review of the contractor final design
submittal and provide support during construction, implementation, testing, and integration phases of the
project based on City approval. Detailed tasks performed as part of Construction Phase Services are
detailed in Exhibit A.
March 2012 Page 3 of 3
Exhibit "A"
Resolution No. R2012-45
EXHIBIT A
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BID AND CONSTRUCTION ADMINISTRATION/MANAGEMENT
SCOPE OF SERVICES
FOR
Intelligent Transportation System for Signalized Intersections
Design 1 48 D5. Revised 12/11
BASIC SERVICES: Construction Manager(s) shall render the following
professional services to the OWNER in connection with the construction of
the Project.
Bid Phase Services
1. Bid Phase Services
1.1. Provide Notice to Bidders (NTB) and list of bid items to the
Project Manager in an electronic form appropriate for the e-bid
system format. City is responsible for advertising.
1.2. Provide electronic copy of bid-ready plans to the Project
Manager for the e-bid system.
1.3. Attend Pre-Bid and Bid Opening
1.4. Respond in writing to questions from bidders and prepare
addenda, coordinate with Project Manager as necessary.
1.5. Assist with design of Bid Proposal*
1.6. Prepare Engineer's Recommendation of Award Letter that
includes the following required content:
1.6.1. Check for math errors and reconcile any
mathematical discrepancies
1.6.2. Review for unbalanced bid items
1.6.3. Certified Bid Tabulation including Engineer's estimate
1.6.4. Review of contractor's financial standing and
references provided
1.6.5. Explanation of discrepancies between the Engineer's
estimate and bids
1.6.6. Recommendation to award
2. Attend City Council meeting and recommendation for award of Contract
for Construction.
3. Produce and transmit to selected contractor five (5) sets of plans and
project manuals in hard copy, and one electronic format copy to Project
Manager, in a format ready for execution with City's Notice of Intent to
Award (NOI).
Design 2 of 8 D5. Revised 12/11
*This is the use of bid strategies to attain lowest possible prices for work, use of
alternatives, etc.
Construction Phase Services
4. Construction Phase Services
4.1 . Construction Administration
4.1.1. Attend pre-construction meeting to provide
information & answer questions
4.1 .2. Attend monthly progress meetings with Construction
Manager, Contractor & City of Pearland
4.1.3. Review & comment on Construction's submittals,
RFIs, RCOs including coordination with Construction
Manager on Change Directives & Change Orders using the
City of Pearland's Pro Trak system
4.1.4. Review & approve monthly pay applications
coordinating with Construction Manager using the City of
Pearland's Pro Trak system
4.1.5. Provide interpretive guidance for Contractor,
Construction Manager in resolution of problems
4.1 .6. Coordinate with Construction Manager to review
progress of work for Substantial Completion; with production
of punch list; substantiation that items are completed; and
issue both Certificate of Substantial Completion & Final
Acceptance
4.1.7. Issue letter to City recommending acceptance &
release of final payment
4.1.8. Coordinate contracts, CM/CI to provide complete
record of As-Builts
4.1.9. Provide Record Drawings from Contractor's As-Builts
in electronic format (CD) & hard copy format
De>ip 3 of8 D5. Revised 12/11
Definition:
1) As-Builts "redlines": Contractor's record of field changes to the work in line,
grade & elevation
2) Record Drawings: Engineer's incorporation of contractor's As-Builts
1. Construction Administration and Management Services
1.1.Support the City's on-site representative administering the contract
for construction and providing overall project oversight, maintain
record of decisions and changes made.
1.2.Meetings: Attend monthly construction progress meetings to review
the following: work progress and schedule, outstanding issues,
status of submittals and responses shop drawings unforeseen
issues and changes to the work.
1.2.1. Attend additional meetings as necessary to discuss
and resolve problems and provide guidance in a
timely manner.
1.2.2. Coordinate/monitor the following: reporting, record
management and as-built drawings.
1.2.3. Attend all construction and scheduling meetings.
1.3.Construction Management Support
1.3.1. All final documentation is required in electronic/digital
format, utilizing Pro-Trak as is feasible.
1.3.2. Coordinate with Construction Manager to review
progress of work for Substantial Completion; with
production of punch list; substantiation that items are
complete.
1.3.3. Review and update as-built documents regularly with
contractor.
1.3.4. Provide interpretive guidance for Contractor and
Construction Manager in resolution of problems.
Design 4 of 8 D5. Revised 12/I1
1.3.5. As field problems arise, notify the City Project
Manager of proposed solutions to resolve problems.
1.3.6. Monitor and ensure adherence to approved project
baseline schedule. Review contractor's schedule
monthly, ensure compliance with City's intended
schedule, and provide recommendations as needed
to retain and regain schedule if needed.
1.3.7. Recommend alternate project sequencing/scheduling
to keep project on schedule.
1.3.8. Prepare monthly summary report of construction
activities with outstanding issues outlined for review.
Monthly progress information associated with the
project will be submitted to the Project Manager for
review and approval.
1.4.Maintain records of all decisions, actions and activities with regard
to construction operations (i.e. Change Orders, RFIs and
responses, Submittals and responses, Request for Proposals,
correspondence, SWPPP inspections.)
Design 5 of 8 D5. Revised 12/11
2. Construction Inspection Services
2.1. Provide on-call on-site technical observation of Contractor's
activities to verify and ensure all work materials, structures,
equipment and workmanship comply with the Contract Documents
including Addenda, and Change Orders. Verify and ensure that
Contractor maintains good construction practices and professional
standards prevailing in the local City, County, and State of Texas.
2.1 .1. Notify the City Project Manager if Contractor's work is
not in compliance with the Contract Documents or
specifications. Notify the City Project of any failure of
the Contractor to take measures to repair and bring
work in compliance.
2.2.Consult with City Project Manager on any problems or failures of
the contractor to meet performance requirements in a timely
manner to minimize delay in the progress of the project and make
recommendation(s) for appropriate solution to the City Project
Manager.
2.3.Attend and participate in progress meetings as requested by the
City Project Manager.
2.4.Consult with City Project Manager in advance of scheduled major
work operations, tests, inspections or start of important phases of
project.
3. Change Orders
3.1. Provide recommendation on technical matters as an advocate for
the City. Evaluate Contractor's response/proposal for merit, cost,
time, accuracy and price practicality. Negotiate with Contractor on
City's behalf if required.
Design 6 of 8 D5. Revised 12/11
4. Acceptance and Integration Testing Services
4.1.Coordinate testing with the Contractor. Review Contractor's test
plan. Review test reports for compliance with Contract Documents.
Log, track and retain test reports for file. Review results with
Contractor. Monitor any corrective action and re-testing for
compliance. Maintain compliance with City's specifications
5. Project Completion and Close out
5.1 . Provide list of deliverables for substantial completion walk
through/inspection. Schedule and conduct project walk through
upon receipt of Contractor's notification of substantial completion.
Include City Project Manager and others as directed. Prepare a list
of non-conforming work based on visual inspections. Record and
monitor contractor's corrective efforts and schedule. Schedule final
completion inspection for any remaining corrections.
5.2. Review and compile any Operation and Maintenance documents
required from the Contractor. Collect Contractor's closeout
documents to review for completeness and accuracy, including; as
built records, redlines and drawings.
5.2.1 . Upon completion of close out items, provide
recommendation for City's Substantial
Completion/Final Acceptance certificate.
5.2.2. Provide indexed project files,_redline plans and as
built or record drawings to City.
5.3.Attend Project Close-Out Meeting.
5.4.Consult with City on any potential Warranty items requiring repair or
replacement.
Design 7 of 8 D5. Revised 12/11
6. Warranty Period
6.1.Schedule, arrange and coordinate a Walk-through of the project to
review status of the work 30 days prior to expiration of the ninety
day system acceptance period and the one-year warranty period.
6.2. Provide staff to conduct and participate in the warranty inspections.
6.3. Prepare list of non conforming work for presentation to the City
Project Manager, Design Engineer and Contractor.
9.4. Oversee repairs for non conforming work with Contractor.
9.5. Submit final report on completed warranty repairs.
Design 8 of 8 D5. Revised 12/11
City of Pear land
Consultant Cost Estimate
Task 1 Task 2 Task 2.ITS Communication Design Task3 Task
Cummulative CONTRACT
Task 1-4 .
RATE
Total w Contractor
ITS Schematic Plans,Specifications, Bid Package,Pre-Sid Review Field
WORKER CATEGORY Hours Meetings Hours a.Estimate Hours Meeting and Evaluation Checks,a.
Support Testing and
Integration
-
FIRM cost 1.1 Cost 2.1.2.0 1 2.7.2.9 Cost 30 Cost 40
ITS Schematic Wireless and ITS Functional
Design and Fiber Optic Cp Requirements and
Specs mmunicationa Specifications
Schematics
Wilbur Smith Rr9ipipsl 20020 4 0 40 16.0 e
Associates Samar roles Manager 19000 4.0 p I 24.0 2 1.0 1
ROiad Mommw 160.00 4.0 4.0 8800 40 40 400 40 00
se00,one,0740031 130.00 0.0 OA 0.0 24.0 24
Toth CADD 00.00 00 00
TOTAL.DIRECT LABOR HOURS 12.0 120 128 640 640 69 g 25
TOTAL DIRECT LABOR COST 530,120.00 52,120.00 52,12000 520,960.00 010460.00 $10460.00 51112000 510,120.00 53,320.00 $0320.00
Prnwsi 200.00 4.0 40 80.0 40 40 10 0 40.0 40
Sen.,,31ect Manager 100 00 24.0 24 0 260.0 120 160 MO 16 0.0
1661401Sarsw - 100.00 240 24.0 3600 113 200 100 10 00
1e41 Engineer 130 00 00 260.0 120 160 150 8 00.0 80
Eli ro f0.00 00 1600 00 60 00 00
AEC OM Senior CADE Tech 10000 OA 1200 0.0 OD
CADO T4tlt 00.00 00 1392.0 1,]62 00 400 40
01092' 170 00 0.0 0.0 0.0 1200 120
CNrbuptlnn Msso.r 140.00 0 0 o 0 120 0 120
Inspector 0000 0.0 0.0 0A 000 30
TOTAL DIRECT LABOR HOURS 52.0 520 2672 2,032 640 35 + 35 480 480
TOTAL DIRECT LABOR COST 2014,100.00 $8,720.00 $8,720.00 6294,560.00 $199,160.00 594,80000 $2,620.00 55,620.00 265,20000 S65,200 00
STANDARD
SERVICES UNITS COST
TOTAL STANDARD SERVICES COSTS $000 ® 5000 300
- - So.DIRECT
UNIT
EXPENSE ITEMS UNITS COST
Personal Automobile Miles 50.550 2400 90.6 .... 020.0
Air Travel 381,2131E lip $240
oeLotl n
m during Travel Po,ES3 545 -. '-
Rental Car Per Eay 518 -
Delnenes Total cost 525 0 • 30 l�
PrmR 8 Copies,bAw 8.5111 Sheets S0.15 500.0 100.0 100.0
Prints_pi Co ma 01,411217 Sheets 50.20 'L'a 140.0 100.6
Prints 8 Copses,color 8.5x11 Sheets SICK 5000 1000
PrintsBCOpies.color 11217 sSheeh 5175 s1 500.0 1009 MIKOMINI
0
Other:Report prep Pm'co
P33 $2500 0 "
TOTAL DIRECT EXPENSES(S) $132.00 52.2280 I I 559400 $8S8 03
TOTAL DIRECT LABOR COSTS I I I $10,14000 510.840001 5315,52800 $210240.01 3105,28001 516.94000 $10340.0 $68.520 OI 568,5200
TOTAL DIRECT EXPENSE COST
110640.00 .''.t f16,540.00
$66,520.00
4/2/2012
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