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R-2012-053-2012-04-23RESOLUTION NO. R2012-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AWARDING A BID FOR CONSTRUCTION SERVICES ASSOCIATED WITH CERTAIN SIDEWALK/DRAINAGE IMPROVEMENTS (HAWK ROAD, S. HOUSTON STREET, AND WALNUT STREET). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City opened bids for construction services associated with certain sidewalk/drainage improvements, and such bids have been reviewed and tabulated. Section 2. That the City Council hereby awards the bid to GW Phillips Concrete Construction, in the amount of $169,305.00 Section 3. The City Manager or his designee is hereby authorized to execute a contract for construction services associated with certain sidewalk/drainage improvements. PASSED, APPROVED and ADOPTED this the 23rd day of April, A.D., 2012. ATTEST: NG L I Y SE '' TARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY ?„a TOM REID MAYOR f IIiMN��J Exhibit "A Resolution No R2012-53 Bid#: 0212-23 - Sidewalk Construction - Hawk Rd., Houston St. & Walnut St. Specification Responses GW Construction, Phillips Concrete Inc. Brooks Concrete Inc General Services, Contractor Inc. Tropical LLC. Contracting, Stone Constructors Castle Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended 1 GENERAL ITEMS PKG 1 $9,000.00 $9,000.00 $5,000.00 $5,000.00 $22,000.00 $22,000.00 $1 500.00 $1,500.00 $5,750.00 $5,750.00 1.1 MOBILIZATION, PER SPEC 01505 LS 1 $9,000.00 $5,000.00 $22,000.00 $1 500.00 $5,750.00 2 HAWK ROAD PAVING PKG 1 $23,300.00 $23,300.00 $29,128.50 $29,128.50 $25,355.00 $25,355.00 $45,200.00 $45,200.00 $63,395.00 $63,395.00 REMOVE EXISTING DRIVEWAYS, 2.1 PER SPEC 02220 SY 250 $9.00 $8.28 $4.55 $45.00 $25.88 FOUR (4) INCH CONCRETE 2.2 DRIVEWAYS, PER SPEC 02751 SY 175 $30.00 $39.42 $32.10 $50.00 $62.10 FOUR (4) INCH THICK, FIVE (5) FOOT WIDE SIDEWALK, PER 2.3 SPEC 02751 SY 500 $30.00 $39.42 $34.40 $48.00 $90.85 HANDICAP ACCESSIBILITY 2.4 RAMP PER DRAWINGS EA 1 $800.00 $450.00 $1,400.00 $1,200.00 $632.50 3 HAWK ROAD STORM SEWER PKG 1 $41,300.00 $41,300.00 $46,987.50 $46,987.50 $46,312.50 $46,312.50 $70,025.00 $70,025.00 $83,720.00 $83,720.00 (18) INCH CULVERTS, PER SPEC 3.1 02220 LF 175 $12.00 $15.00 $9.00 $15.00 $23.00 EIGHTEEN (18) INCH CORREGATED HDPE STORM 3.2 SEWER, PER SPEC 02630 LF 850 $22.00 $35.00 $34.00 $50.00 $57.50 (12) INCH TWELVE CORREGATED HDPE STORM 3.3 SEWER, PER SPEC 02630 LF 35 $20.00 $17.50 $32.50 $40.00 $57.50 TYPE 'A" CAST -IN -PLACE INLET, 3.4 PER SPEC 02632 EA 6 $2,200.00 $1,400.00 $1,450.00 $1,500.00 $2,875.00 3.5 SITE GRADING, PER DRAWINGS LS 1 $3,000.00 $2,000.00 $1,500.00 $8,500.00 $8,625.00 REMOVE EXISTING GRATE INLET TOP AND REPLACE WITH PEDESTRIAN GRADE JUNCTION 3.6 BOX LID PER DRAWINGS EA 6 $600.00 $600.00 $750.00 $1,000.00 $488.75 Specification Responses GW Construction, Phillips Concrete Inc. Brooks Concrete Inc General Services, Contractor Inc. Tropical LLC. Contracting, Stone Constructors Castle Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended 4 HOUSTON STREET PAVING PKG 1 $20,775.00 $20,775.00 $25,119.00 $25,119.00 $24,548.75 $24,548.75 $39 500.00 $39,500.00 $57 371.25 $57,371.25 4.1 EXISTING DRIVEWAYS, PER SY 125 $9.00 $8.82 $4.55 $50.00 $25.88 4.2 FOUR (4) INCH THICK, FIVE (5) SY 575 $30.00 $39.42 $34.40 $50.00 $90.85 HANDICAP ACCESSIBILITY 4.3 RAMP PER DRAWINGS EA 3 $800.00 $450.00 $1,400.00 $1,500.00 $632.50 HOUSTON STREET STORM 5 SEWER PKG 1 $30,180.00 $30,180.00 $26,687.50 $26,687.50 $26,922.50 $26,922.50 $43,700.00 $43,700.00 $53,992.50 $53,992.50 EIGHTEEN (18) INCH CORREGATED HDPE STORM 5.1 SEWER, PER SPEC 02630 LF 540 $22.00 $35.00 $34.00 $50.00 $57.50 TWELVE (12) INCH CORREGATED HDPE STORM 5.2 SEWER, PER SPEC 02630 LF 25 $20.00 $17.50 $32.50 $40.00 $57.50 TYPE 'A" CAST -IN -PLACE INLET, 5.3 PER SPEC 02632 EA 4 $3,000.00 $1,400.00 $1,400.00 $1,500.00 $2,875.00 5.4 SITE GRADING, PER DRAWINGS LS 1 $5,000.00 $1,000.00 $1,500.00 $8,500.00 $8,625.00 STORM SEWER CONNECTION TO EXISTING CURB INLET, PER 5.5 DRAWINGS EA 1 $800.00 $750.00 $650.00 $1,200.00 $1,380.00 6 WALNUT STREET PAVING PKG 1 $22,450.00 $22,450.00 $28,296.90 $28,296.90 $26,108.00 $26,108.00 $36,360.00 $36,360.00 $64,405.75 $64,405.75 FOUR (4) INCH THICK, FIVE (5) FOOT WIDE SIDEWALK ALONG WALNUT STREET, PER SPEC 6.1 02751 SY 695 $30.00 $39.42 $34.40 $48.00 $90.85 HANDICAP ACCESSIBILITY 6.2 RAMP PER DRAWINGS EA 2 $800.00 $450.00 $1,100.00 $1,500.00 $632.50 Specification Responses GW Construction, Phillips Concrete Inc. Brooks Concrete Inc General Services, Contractor Inc. Tropical LLC. Contracting, Stone Constructors Castle Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended 7 7.1 7.2 7.3 7.4 7.5 EXTRA EXTRA SPECS EXTRA PER 02318 EXTRA BACKFILL 02318 SAND, FORMS EXTRA EXTRA CONCRETE SPECS PER UNITS HAND 02316, MACHINE PLACEMENT CEMENT STRUCTURAL MATERIAL, 02316, SPEC WITH SPEC EXCAVATION, 02317 - EXCAVATION, 02252 02317 02751 & OF 02318 PER WITHOUT PER PKG CY CY CY CY CY 100 100 100 100 50 1 $19,500.00 $24.00 $12.00 $35.00 $120.00 $8.00 $19,500.00 $27,670.00 $115.00 $88.80 $18.80 $26.00 $37.50 $27,670.00 $23,450.00 $5.00 $2.00 $23,450.00 $51 500.00 $150.00 $70.00 $80.00 $95.00 $155.00 $51,500.00 $46,031.50 $287.50 $99.36 $11.21 $41.40 $26.45 $46,031.50 $15.00 $25.00 $190.00 & SPEC STABILIZED OR PER 8.1 8 ADD HYDROMULCH SPEC. ALTERNATES 02921 SEEDING, PER PKG AC 1 2 $2,800.00 $1,400.00 $2,800.00 $3,000.00 $1,500.00 $3,000.00 $4,400.00 $2,200.00 $4,400.00 $4,000.00 $2,000.00 $4,000.00 $3,105.00 $1,552.50 $3,105.00 Total Bid Amount $169,305.00 $191,889.40 $199,096.75 $291,785.00 $377,771.00 , Exhibit"A" J '�-f - Resolution No. R2012-53 iptialit T E X Av April 30, 2012 TO: Mr. George W. Phillips GW Phillips Concrete Construction, Inc. ADDRESS: 117 Oates Rd. Houston, TX 77013 RE: Notice of Award/ Bid No. 0212-23 Sidewalk Construction— Hawk Rd, Houston & Walnut Streets Dear Mr. Phillips: Please be advised that your company has been awarded the contract for the construction of sidewalks per the specifications of Bid #0212-23. Said Award being based on your apparent successful Bid dated March 29, 2012 and bearing a total bid price of one-hundred sixty-nine thousand three-hundred five and 00/100 dollars ($169,305.00). You must comply with the following conditions within 10 working days of the date of this Notice of Award, that is by: May 14, 2012 . 1. You must furnish Certificate of Insurance. 2. You must furnish Performance and Payment Bonds in the full amount of your bid per specifications. 3. Please execute the attached agreement, and the owner will return to you a fully executed copy, along with a City of Pearland purchase order. 4. Prior to commencing any work, vendor shall attend a pre-construction conference to discuss work schedule and requirements at a time, place and date to be determined at the convenience of each party. Primary City contact for this project will be Norbert Gonzalez at 281/652-1910. The above requested items must be submitted to: Purchasing Division, 3519 Liberty Dr., Suite 201, Pearland, Texas, 77581. Sincerely, Robert Pearce Purchasing Officer 281-652-1668 CITY OF PEARLAND STANDARD FORM OF AGREEMENT Section 00500 STANDARD FORM OF AGREEMENT THIS AGREEMENT is by and between City of Pearland (hereinafter called OWNER or City)and GW Philli s Concrete Construction Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK CONTRACTOR shall complete all work as specified or indicated in or reasonably inferable from the Contract Documents (hereinafter the "Work"). The Work is generally described as follows: Proposed Sidewalk Construction along Hawk Rd,Houston & Walnut Streets City of Pearland, Texas BID NO.: 0212-23 Article 2. ENGINEER The Work has been designed by City of Pearland Engineering Department who is hereinafter called ENGINEER and who is to assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3. CONTRACT TIME 3.1 The Work will be Substantially Complete (as defined in Article 1 of the General Conditions) within sixty(60) days(including weekends and holidays) from the date when the Contract Time commences to run as provided in paragraph 5.01 of the General Conditions (as revised in the Special Conditions if applicable), and completed and ready for Final Payment within seventy-five (7) days from the date when the Contract Time commences to run. No work will be allowed on Sundays. 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with Article 5 of the General Conditions. OWNER and CONTRACTOR also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, tead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER dred dollars ($500.00) for each day that expires after the time pecifi in paragraph ph 3.1 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time set out in the Certificate of Substantial 02/2008 00500- 1 of 7 CITY OF PEARLAND STANDARD FORM OF AGREEMENT Completion or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER five hundred dollars ($500.00) for each day that expires after the time specified in the Certificate of Substantial Completion for completion and readiness for Final Payment. 3.3 Inspection Time. Working hours for the Pearland Inspection personnel are from 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding City approved holidays. The Contractor shall notify the OWNER of any required inspection overtime work at least 48 hours in advance and shall pay the overtime wages for the required City inspections. Article 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for completion of the Work in strict accordance with the Contract Documents in current funds One-hundred sixth-nine three-hundred five and 00/100 dollars ($169,305.00; the "Contract Price"), of which a total of Nineteen-thousand five-hundred and 00/100 dollars ($19,500.00) is designated specifically for "extra work items"as identified in bid proposal, and will be authorized and funded by City only in the event that: (a) contractor demonstrates that the extra work items are necessary (and subsequently Engineer or designee gives written approval of extra works P ORCity to commencement of said work by the CONTRACTOR. The Contract Price includes the Base Bid and Alternate for hydromulch seeding, as accepted by OWNER as shown in Document 00300—Bid Proposal. Article 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with Section 6.0 "Measurement and Payment" of the General processed by ENGINEEReas provided in the General Conditions.cation for Payment will be 5.1 Progress Payments. OWNER shall make progress payments f Contract Price on the basis of CONTRACT R's Applicationnfor Pant n the recommended by ENGINEER as provided below. All pro paymentsymel ae on the basis of the progress of the Work and actual quantity of Wor completed, in accordance with Article 6 "Measurement and Payment"of the General Conditions. 5.1.1 Prior to Substantial Completion, progress pa be made in amount equal to the percentage or actual quantity of tWo ks lcompl complete, but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER shall determine, or OWNER may withhold, in accordance with the General Conditions. The OWNER shall make payment within 30 days of receipt of application for payment by the ENGINEER. 5.1.2 Each progress payment shall be less retainage as specified in Paragraph 6.06 of the General Conditions, and further less all previous payments and all further sums that may be retained by the OWNER under the terms of this Agreement. It is understood, however, that in case the whole work be near 02/2008 00500-2 of CITY OF PEARLAND STANDARD FORM OF AGREEMENT to completion and some unexpected and unusual delay occurs due to no fault or neglect on the part of the CONTRACTOR, the OWNER may upon written recommendation of the ENGINEER pay a reasonable and equitable portion of the retained percentage to the CONTRACTOR, or the CONTRACTOR at the OWNER's option, may be relieved of the obligation to fully complete the Work and, thereupon, the CONTRACTOR shall receive payment of the balance due him under the contract subject only to the conditions stated under"Final Payment." 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraph 6.08 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraph 6.08. Article 6. INTEREST Interest on any overdue payment from OWNER to CONTRACTOR shall be paid in accordance with the provisions of Chapter 2251 of the Texas Government Code, as amended. Article 7. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: 7.1 CONTRACTOR has familiarized himself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. 7.2 CONTRACTOR has studied carefully all available surveys, assessments, reports of explorations, investigations, and tests of subsurface conditions and drawings of physical conditions of the site. Such technical reports and drawings are not Contract Documents, and Owner makes no representations or warranties as to the accuracy of such documents or information, or to whether or not they are complete, comprehensive, or all-inclusive. 7.3 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests, reports, and studies (in addition to or to supplement those referred to in paragraphs 7.2 above) which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the Work ,and CONTRACTOR assumes the risk of such subsurface and physical conditions, and shall furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, explorations, tests,reports, and studies or similar information or data are or will be required by CONTRACTOR for such purposes. 02/2008 00500-3 of 7 CITY OF PEARLAND STANDARD FORM OF AGREEMENT 7.4 CONTRACTOR has reviewed and checked all information and data shown indicated on the Contract documents with respect to existing underground fac ier at or contiguous to the site and assumes responsibility for the accurate location os f said underground facilities. No additional examinations, investigations explorations, tests, reports, studies or similar information or data in respect of said underground facilities are or will be required by CONTRACTOR in order to perform and finish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents. 7.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, explorations, tests,reports, and studies with the terms and conditions of the Contract Documents. 7.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies in the Contract Documents of which Contractor knew or should have known, and CONTRACTOR shall perform the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including any written resolution of any such conflict, error or discrepancy by ENGINEER. 7.7 Contractor shall provide sidewalk construction services pursuant to, and adhering to, all specifications of City of Pearland Bid #0212-23. to comply with all provisions required for Federal (CDBG)Contractor further agrees and to provide the City of Pearland with necessary funding of this motion to substantiate contractor compliance with same. and appropriate documentation Article 8. CONTRACT DOCUMENTS The Contract Documents, which comprise the entire agreement between OWNS CONTRACTOR concerning the Work, consist of the following, each of whi R and incorporated herein by reference: ch are 8.1 Standard Form of Agreement(Section 00500). 8.2 Performance, Payment, and/or Maintenance Bonds (Sections 00610, 00611,11� and 8.3 General Conditions of Agreement (Section 00700),Workers' Compensation Insurance Coverage, AttachmentdNo 2A Agreement No.for1 Final Payment and Contractor's Sworn Release, and Attachment No. 3 mOwne 's Insurance Requirements of Contractor. s 8.4 Special Conditions of Agreement(Section 00800). 8.5 Plans, consisting of sheets numbered i through 11, inclusive with attachments each sheet bearing the following general title: Proposed Sidewalk Construction along Hawk Rd, Houston & Walnut Streets. 02/2008 00500-4 of 7 CITY OF PEARLAND STANDARD FORM OF AGREEMENT 8.6 Instructions to Bidders and CONTRACTOR'S Bid Proposal, including any Addenda referenced therein. 8.7 Technical Specifications for the Work. 8.8 The following, which may be delivered or issued after this Agreement becomes effective: Any Change Orders or other documents amending, modifying, or supplementing the Contract Documents in accordance with the General Conditions. There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended,modified or supplemented as provided in the General Conditions. Article 9. MISCELLANEOUS 9.1 Terms used in this Agreement which are defined in Section 1, "Definitions and Interpretations" of the General Conditions will have the meanings indicated in the General Conditions. 9.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representative to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. 9.4 CONTRACTOR agrees to warranty the Work for a period of one (1) year from Substantial Completion against defects in materials and workmanship. CONTRACTOR agrees to repair or replace any defective work within this warranty period in an expeditious manner at no additional cost to OWNER. 9.5 The Work will be completed according to the Contract Documents and in accordance with codes, ordinances, and construction standards of the City of Pearland, and all applicable laws, codes and regulations of governmental authorities. 9.6 In the event any notice period required under the Contract Documents is found to be shorter than any minimum period prescribed by applicable law, the notice period required shall be construed to be the minimum period prescribed by applicable law. 9.7 This Contract and the Contract Documents, insofar as they relate in any part or in any way to the Work undertaken therein, constitute the entire agreement between 02/2008 00500-5 of 7 CITY OF PEARLAND STANDARD FORM OF AGREEMENT the parties hereto, and it is expressly understood and agreed that there are no agreements or promises by and between said parties, except as aforesaid, and that any additions thereto or changes shall be in writing. 9.8 The provisions of this Contract shall be applied and interpreted in a manner consistent with each other so as to ca rry out the purposes and the intent of the parties, but if for any reason any provisions shall be deemed severed ofromn unenforceable is this C ntract and thevrem�sucg ning provisions shall be carried out with the same force and effect as if the severed provision had not been part of this Contract. 9.9 The headings of the paragraphs are included solely for the convenience of reference and if there is any conflict between the headings and the text of this Contract, the Contract text shall control. 9.10 The waiver of any breach hereof shall not constitute a waiver of any subsequent breach of the same or any other provision hereof. Failure by the OWNER in any instance to insist upon observance or performance by CONTRACTOR shall not be deemed a waiver by CONTRACTOR of an upon OWNERany such observance or performance. No waiver will be binding P unless in writing and then will be for the particular instance only. Payment of any sum by OWNER to CONTRACTOR with knowledge of any breach or default will not be deemed a waiver of such breach or default or any other breach or default. 9.11 The CONTRACTOR acknowledges that the OWNER(through its employee handbook) considers the following to be misconduct that is grounds for termination of an employee of the OWNER: Any fraud, forgery,misappropriation of funds, receiving payment for services not performed or for hours not worked,mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the OWNER. The CONTRACTOR agrees that it will not, directly or indirectly; cause an employee of the OWNER to engage in such misconduct. 02/2008 00500-6 of 7 CITY OF PEARLAND STANDARD FORM OF AGREEMENT IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and one to CONTRACTOR. This Agreement will be effective upon execution and attestation by authorized representatives of the City of Pearland and upon the following date: , 20_ OWNER: CONTRACTOR: CITY OF PEAL GW Philli s Concrete Construction, Inc. By: B • Title: , i e: t Date: Date: Slab a (Corporate Seal) ATTEST ATTEST Address for giving notices ,4QARL,q�;O+, 10AP_S os htt `� <� Hbus-On tTeka mo/3 :v. /\ NJ IIIt11NMM n Phone: C.Q t/Woo n'//,3 Fax: '//3/.Q/9,3d- e Agent for service of process: END OF SECTION 02/2008 00500-7 of 7