R-2012-033-2012-04-09 RESOLUTION NO. R2012-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A CONTRACT FOR ENGINEERING SERVICES
ASSOCIATED WITH THE PEARLAND PARKWAY EXTENSION PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for engineering services associated with the
Pearland Parkway Extension Parkway Project, a copy of which is attached hereto as
Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for engineering services associated with the
Pearland Parkway Extension Parkway Project.
PASSED, APPROVED and ADOPTED this the 9th day of April, A.D., 2012.
TOM REID
MAYOR
ATTEST:
4QEARLq,yQ,:
7yNsG ; ;R j ' ,, ``�'
APPROVED AS TO FORM:
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DARRIN M. COKER
CITY ATTORNEY
Exhibit"A"
Resolution No. R2012-33
CONTRACT FOR ENGINEERING SERVICES
THE STATE OF TEXAS §§
COUNTY OF BRAZORIA §§
THIS CONTRACT FOR ENGINEERING SERVICES is made by and between City of
Pearland, 3519 Liberty Drive, Pearland, Texas 77581, hereinafter called "City," and HDR
Engineering, Inc., 4635 Southwest Freeway, Suite 1000, Houston, Texas 77027, hereinafter
called"Engineer," for the purpose of contracting for engineering services.
WITNESSETH
WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services
Procurement Act,"provides for the procurement of engineering services; and
WHEREAS, the City desires to contract for engineering services generally described as
Pearland Parkway Extension From Oiler Drive to Dixie Farm Road; and,
WHEREAS, the City has selected the Engineer to provide the needed services and the Engineer
has agreed to provide the services subject to the terms and conditions hereinafter set forth.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the City and the Engineer do hereby mutually agree as follows.
ARTICLE 1. SCOPE OF SERVICES. The City and the Engineer will furnish items and
perform those services for fulfillment of the contract as identified in Attachment B, Services to
be Provided by the City and Attachment C, Services to be Provided by the Engineer. All
services provided by the Engineer will conform to standard engineering practices and applicable
rules and regulations of the Texas Engineering Practices Act and the rules of the Texas Board of
Professional Engineers.
ARTICLE 2. CONTRACT PERIOD. This contract becomes effective when fully executed
by all parties, and it will terminate on completion of all obligations by all parties. Contract
milestones will be completed in accordance with Attachment D, Anticipated Schedule. Any
work performed or cost incurred before or after the contract period will be ineligible for
reimbursement.
ARTICLE 3. COMPENSATION.
A. Maximum Amount Payable. The maximum amount payable under this contract without
modification is shown in Attachment E, Anticipated Maximum Fee. All payments are
contingent upon the availability of appropriated funds.
B. Notice to Proceed. The Engineer may not begin work under this contract until authorized
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in writing by the City to proceed as provided in Attachment A, General Provision, Article 2,
Notice to Proceed.
C. Basis of Payment. The basis of payment is identified in Attachment E, Anticipated
Maximum Fee. Reimbursement of costs will be made in accordance with Attachment E,
Anticipated Maximum Fee.
D. Reimbursement of Eligible Costs. To be eligible for reimbursement, the Engineer's costs
must (1) be incurred in accordance with the terms of Attachment C, Services to Be Provided by
Engineer; (2) be in accordance with Attachment E, Anticipated Maximum Fee; and (3) comply
with cost principles set forth at 48 CFR Part 31, Federal Acquisition Regulation (FAR 31).
Satisfactory progress of work will be maintained as a condition of payment.
E. Engineer Payment of Subproviders. No later than 10 days after receiving payment from
the City, the Engineer will pay all subproviders for work performed under a subcontract
authorized by this contract. The City may withhold all payments that have or may become due if
the Engineer fails to comply with the ten-day payment requirement. The City may also suspend
the work under this contract until subproviders are paid. This requirement also applies to all
lower tier subproviders, and this provision must be incorporated into all subcontracts.
ARTICLE 4. PAYMENT REQUIREMENTS
A. Monthly Billing Statements. The Engineer may request reimbursement of costs incurred
by submitting the original and one copy of an itemized billing statement in a form acceptable to
the City. The Engineer is authorized to submit requests for reimbursement no more frequently
than monthly and no later than 90 days after costs are incurred.
B. Billing Statement. The billing statement will show the total amount earned to the date of
submission, and the amount due and payable as of the date of the current billing statement. The
Engineer's billing statement will indicate if the work has been completed or if the billing is for
partial completion of the work at the cost set forth in Attachment E, Anticipated Maximum Fee.
For cost plus fixed fee contracts, any portion of the fixed fee not previously paid will be included
in the final payment unless the contract is terminated before the work is completed. In that case,
the fixed fee will be paid in proportion to the percentage of work completed.
C. Overhead Rates. The Engineer will use the provisional overhead rate indicated in
Attachment E, Anticipated Maximum Fee. If a periodic escalation of the provisional overhead
rate is specified in Attachment E, the effective date of the revised provisional overhead rate must
be included. For lump sum contracts, the overhead rate remains unchanged for the entire
contract period.
D. Thirty Day Payments. Upon receipt of a billing statement that complies with all
requirements set forth in this Article, the City will make a good faith effort to pay the amount
that is due and payable within thirty days.
E. Withholding Payments. The City reserves the right to withhold payment of the
Engineer's billing statement in the event of any of the following: (1) if a dispute over the work
or cost of the work is not resolved within the 30 day period; (2) pending verification of
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satisfactory work performed; (3) the Engineer becomes a delinquent obligor as set forth in
Section 231.006 of the Family Code; (4) required reports are not received; or (5) the Texas
Comptroller of Public Accounts will not issue a warrant to the Engineer. In any event that
payment is withheld, the City will notify the Engineer and give a remedy that would allow the
City to release the payment.
F. Required Reports. The Engineer will submit a separate report with each billing statement
showing the percent of the work accomplished during the billing period and the percent
completion to date, and any additional written report requested by the City to document the
progress of the work. In addition, the Engineer will provide all required forms that the City will
be required to submit to the Texas Department of Transportation for reimbursement.
G. Debt to the City. If the State Comptroller of Public Accounts is prohibited from issuing a
warrant to the Engineer because of a debt owed to the City, the City will apply all payment due
the Engineer to the debt or delinquent tax until the debt or delinquent tax is paid in full.
ARTICLE 5. SIGNATORY WARRANTY. The undersigned signatory for the Engineer
hereby represents and warrants that he or she is an officer of the organization for which he or she
has executed this contract and that he or she has full and complete authority to enter into this
contract on behalf of the firm. The above-stated representations and warranties are made for the
purpose of inducing the City to enter into this contract.
ARTICLE 6. NOTICES. All notices to either party by the other required under this
agreement will be delivered personally or sent by certified or U.S. mail, postage prepaid,
addressed to such party at the following addresses:
City: City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Engineer: HDR Engineering, Inc.
4635 Southwest Freeway, Suite 1000
Houston, Texas 77027Attn: Edwin R. Rydell, P.E.
All notices will be deemed given on the date the notice is delivered or deposited in the mail,
unless otherwise provided under this contract. A party to this contract may change the above
address by sending written notice of the change to the other party. Either party may require that
all notices be delivered personally or by certified U.S. mail by sending written notice of the
requirement to the other party.
ARTICLE 7. INCORPORATION OF PROVISIONS. Attachments A through H are
attached to and incorporated into this contract.
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IN WITNESS WHEREOF, the Engineer and the City have executed these presents in duplicate
counterparts.
THE ENG.NEER:
i_ atu e of Authorized Representative of the Firm
/2, Gif a� ,v7-0/cz.2
Date
CITY OF PEARLAND, TEXAS
Executed for the purpose and effect of activating and/or carrying out the orders,
establish• : .o • ie • work programs approved and authorized by the City.
401
AhAil
City an. , Bill Eisen
April 9, 2012
Date
ATTEST:
y Seer/r , o g orfing V-); " c"_
4
Attachments to Contract for Engineering Services
Attached and Incorporated into the Contract by Reference
Attachment Name of Attachment
A General Provisions
B Services to be Provided by the City and State
C Services to be Provided by the Engineer
D Anticipated Schedule
E Anticipated Maximum Fee
F Insurance for Designated Professional Service Contracts
G Document and Information Exchange
H Overview Map
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ATTACHMENT A
GENERAL PROVISIONS
INDEX TO PROVISIONS
Article Title
1 Work Schedule
2 Notice to Proceed
3 Progress
4 Suspension of Work
5 Additional Work
6 Changes in Work
7 Supplemental Agreements
8 Ownership of Data
9 Public Information
10 Personnel, Equipment and Material
11 Not Applicable
12 Subcontracting
13 Inspection of Work
14 Submission of Reports
15 Violation of Contract Terms
16 Termination
17 Compliance with Laws
18 Indemnification
19 Engineer's Responsibility
20 Noncollusion
21 Insurance
22 Gratuities
23 DBE/HUB Requirements
24 Maintenance, Retention and Audit of Records
25 Not Applicable
26 Civil Rights Compliance
27 Patent Rights
28 Computer Graphics Files
29 Child Support Statement
30 Disputes
31 Successors and Assigns
32 Severability
33 Prior Contracts Superseded
34 Conflict of Interest
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ATTACHMENT A
GENERAL PROVISIONS
ARTICLE 1. WORK SCHEDULE
A. Work Schedule. The Engineer shall develop a work schedule, attached hereto and labeled
Attachment D, Work Schedule, showing how the scope of services under this contract shall be
accomplished within the contract period and at the agreed upon cost.
B. Changes to Work Schedule. If at any time during the contract period the Engineer
determines that the authorized services cannot be completed before the end of the contract period
as specified in Article 2 of the contract (Contract Period), the Engineer shall immediately notify
the City. The City will evaluate the request, and at its sole discretion may extend the contract
period by written supplemental agreement as provided in General Provisions, Article 7,
Supplemental Agreements. If the City determines that the contract period will not be extended,
the Engineer must complete the work within the original contract period.
ARTICLE 2. NOTICE TO PROCEED
A. Written Notice. The City shall issue a written notice to the Engineer authorizing work to
begin. The Engineer shall not proceed with any work authorized in this contract until such
notice is received.
B. No Costs Incurred. The Engineer shall not undertake work or incur costs under this contract
until the written notice to proceed is issued. Any costs incurred by the Engineer prior to receipt
of such notice are not eligible for reimbursement under this contract.
ARTICLE 3. PROGRESS
A. Progress meetings. The Engineer shall from time to time during the progress of the work
confer with the City. The Engineer shall prepare and present such information as may be
pertinent and necessary or as may be requested by the City in order to evaluate features of the
work.
B. Conferences. At the request of the City or the Engineer, conferences shall be provided at the
Engineer's office, the office of the City, or at other locations designated by the City. These
conferences shall also include evaluation of the Engineer's services and work when requested by
the City.
C. Inspections. If federal funds are used to reimburse costs incurred under this contract, the
work and all reimbursements will be subject to periodic review by the U. S. Department of
Transportation.
D. Reports. The Engineer shall promptly advise the City in writing of events that have a
significant impact upon the progress of the work, including:
1. problems, delays, adverse conditions that will materially affect the ability to meet the
time schedules and goals, or preclude the attainment of project work units by
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established time periods; this disclosure will be accompanied by statement of the
action taken or contemplated, and any State or federal assistance needed to resolve
the situation; and
2. favorable developments or events that enable meeting the work schedule goals sooner
than anticipated.
E. Corrective Action. Should the City determine that the progress of work does not satisfy the
milestone schedule set forth in Attachment D, Work Schedule, the City shall review the work
schedule with the Engineer to determine the nature of corrective action needed.
ARTICLE 4. SUSPENSION OF WORK
A. Notice. Should the City desire to suspend the work but not terminate the contract, the City
may verbally notify the Engineer followed by written confirmation, giving thirty (30) days
notice. Both parties may waive the thirty-day notice in writing.
B. Reinstatement. The work may be reinstated and resumed in full force and effect within
sixty (60) business days of receipt of written notice from the City to resume the work. Both
parties may waive the sixty-day notice in writing.
C. Contract Period Not Affected. If the City suspends the work, the contract period as
determined in Article 2 of the contract (Contract Period) is not affected, and the contract will
terminate on the date specified unless the contract is amended to authorize additional time.
D. Limitation of Liability. The City assumes no liability for work performed or costs incurred
prior to the date authorized by the City to begin work, during periods when work is suspended,
or after the completion date of the contract.
ARTICLE 5. ADDITIONAL WORK
A. Notice. If the Engineer is of the opinion that any assigned work is beyond the scope of this
contract and constitutes additional work, it shall promptly notify the City in writing, presenting
the facts and showing how the work constitutes additional work.
B. Supplemental Agreement. If the City finds that the work does constitute additional work,
the City shall so advise the Engineer and a written supplemental agreement will be executed as
provided in Article 7, Supplemental Agreements, of these General Provisions. If performance of
the additional work will cause the maximum amount payable under the contract to be exceeded,
the Engineer shall not perform any proposed additional work or incur any additional costs prior
to the execution of a supplemental agreement.
C. Limitation of Liability. The City shall not be responsible for actions by the Engineer or any
costs incurred by the Engineer relating to additional work not directly associated with or prior to
the execution of a supplemental agreement.
ARTICLE 6. CHANGES IN WORK
A. Work Previously Submitted as Satisfactory. If the Engineer has submitted work in
accordance with the terms of this contract but the City requests changes to the completed work or
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parts thereof which involve changes to the original scope of services or character of work under
the contract, the Engineer shall make such revisions as requested and as directed by the City.
This will be considered as additional work and paid for as specified under Article 5, Additional
Work.
B. Work Does Not Comply with Contract. If the Engineer submits work that does not comply
with the terms of this contract, the City shall instruct the Engineer to make such revisions as are
necessary to bring the work into compliance with the contract. No additional compensation shall
be paid for this work.
C. Errors/Omissions. The Engineer shall make revisions to the work authorized in this
contract, which are necessary to correct errors or omissions appearing therein, when required to
do so by the City. No additional compensation shall be paid for this work.
ARTICLE 7. SUPPLEMENTAL AGREEMENTS
A. Need. The terms of this contract may be modified if the City determines that there has been
an increase or decrease in the duration, scope, or character of the services to be performed. A
supplemental agreement will be executed to authorize such increases or decreases.
B. Compensation. Additional compensation, if appropriate, shall be calculated as set forth in
Article 3 of the contract (Compensation). The parties may reevaluate and renegotiate costs at
this time.
C. When to Execute. Both parties must execute a supplemental agreement within the contract
period specified in Article 2 of the contract(Contract Period).
ARTICLE 8. CITY OWNERSHIP OF DATA
A. Work for Hire. All services provided under this contract are considered work for hire and
as such all data, basic sketches, charts, calculations, plans, specifications, and other documents
created or collected under the terms of this contract are the property of the City.
B. Disposition of Documents. All documents prepared by the Engineer and all documents
furnished to the Engineer by the City shall be delivered to the City upon request by the City. The
Engineer, at its own expense, may retain copies of such documents or any other data which it has
furnished the City under this contract, but further use of the data is subject to permission by the
City.
C. Release of Design Plan. The Engineer (1) will not release any roadway design plan created
or collected under this contract except to its subproviders as necessary to complete the contract;
(2) shall include a provision in all subcontracts which acknowledges the City's ownership of the
design plan and prohibits its use for any use other than the project identified in this contract; and
(3) is responsible for any improper use of the design plan by its employees, officers, or
subproviders, including costs, damages, or other liability resulting from improper use. Neither
the Engineer nor any subprovider may charge a fee for the portion of the design plan created by
the City.
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ARTICLE 9. PUBLIC INFORMATION
The City will comply with Government Code, Chapter 552, the Public Information Act, and 43
Texas Administrative Code §3.10 et seq. in the release of information produced under this
contract.
ARTICLE 10. PERSONNEL,EQUIPMENT AND MATERIAL
A. Engineer Resources. The Engineer shall furnish and maintain quarters for the performance
of all services, in addition to providing adequate and sufficient personnel and equipment to
perform the services required under the contract. The Engineer certifies that it presently has
adequate qualified personnel in its employment for performance of the services required under
this contract, or it will be able to obtain such personnel from sources other than the City.
B. Removal of Contractor Employee. All employees of the Engineer assigned to this contract
shall have such knowledge and experience as will enable them to perform the duties assigned to
them. The City may instruct the Engineer to remove any employee from association with work
authorized in this contract if, in the sole opinion of the City, the work of that employee does not
comply with the terms of this contract or if the conduct of that employee becomes detrimental to
the work.
C. Replacement of Key Personnel. The Engineer must notify the City in writing as soon as
possible, but no later than three business days after a project manager or other key personnel is
removed from association with this contract, giving the reason for removal.
D. City Approval of Replacement Personnel. The Engineer may not replace the project
manager or key personnel without prior consent of the City. The City must be satisfied that the
new project manager or other key personnel is qualified to provide the authorized services. If the
City determines that the new project manager or key personnel is not acceptable, the Engineer
may not use that person in that capacity and shall replace him or her with one satisfactory to the
City within forty-five (45) days.
ARTICLE 11. NOT APPLICABLE
ARTICLE 12. SUBCONTRACTING
A. Prior Approval. The Engineer shall not assign, subcontract, or transfer any portion of
professional services related to the work under this contract without prior written approval from
the City.
B. HUB Compliance. The Engineer shall make good faith efforts to award subcontracts or
supply agreements in at least 20 percent of the value of this contract to Historically Underutilized
Businesses. The Engineer shall apprise themselves of the requirements for good faith efforts as
found in the aforementioned code, and will comply with them.
C. Required Provisions. All subcontracts for professional services shall include the provisions
included in Attachment A, General Provisions, and any provisions required by law. The
Engineer is authorized to pay subproviders in accordance with the terms of the subcontract, and
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the basis of payment may differ from the basis of payment by the City to the Engineer.
D. Prior Review. Subcontracts for professional services in excess of$25,000 shall be reviewed
by the City prior to performance of work thereunder.
E. Engineer Responsibilities. No subcontract relieves the Engineer of any responsibilities
under this contract.
ARTICLE 13. INSPECTION OF WORK
A. Review Rights. The City and the U. S. Department of Transportation, when federal funds
are involved, and any of their authorized representatives shall have the right at all reasonable
times to review or otherwise evaluate the work performed hereunder and the premises in which it
is being performed.
B. Reasonable Access. If any review or evaluation is made on the premises of the Engineer or a
subprovider, the Engineer shall provide and require its subproviders to provide all reasonable
facilities and assistance for the safety and convenience of the City or federal representatives in the
performance of their duties.
ARTICLE 14. SUBMISSION OF REPORTS
All applicable study reports shall be submitted in preliminary form for approval by the City
before a final report is issued. The City's comments on the Engineer's preliminary report must be
addressed in the final report.
ARTICLE 15. VIOLATION OF CONTRACT TERMS
A. Increased Costs. Violation of contract terms, breach of contract, or default by the Engineer
shall be grounds for termination of the contract, and any increased or additional cost incurred by
the City arising from the Engineer's default, breach of contract or violation of contract terms
shall be paid by the Engineer.
B. Remedies. This agreement shall not be considered as specifying the exclusive remedy for
any default, but all remedies existing at law and in equity may be availed of by either party and
shall be cumulative.
ARTICLE 16. TERMINATION
A. Causes. The contract may be terminated before the stated completion date by any of the
following conditions.
(1) By mutual agreement and consent, in writing from both parties.
(2) By the City by notice in writing to the Engineer as a consequence of failure by the
Engineer to perform the services set forth herein in a satisfactory manner and failure
to cure within the period set forth in the initial notice of default.
(3) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
(4) By the City for reasons of its own, not subject to the mutual consent of the Engineer,
by giving thirty business days notice of termination in writing to the Engineer.
(5) By the City, if the Engineer violates the provisions of Attachment A, General
Provisions Article 22, Gratuities, or Attachment H, Disadvantaged Business
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Enterprise/Historically Underutilized Business Requirements.
(6) By satisfactory completion of all services and obligations described herein.
B. Measurement. Should the City terminate this contract as herein provided, no fees other than
fees due and payable at the time of termination shall thereafter be paid to the Engineer. In
determining the value of the work performed by the Engineer prior to termination, the City shall
be the sole judge. Compensation for work at termination will be based on a percentage of the
work completed at that time. Should the City terminate this contract under paragraph (4) or (5)
above, the Engineer shall not incur costs during the thirty-day notice period in excess of the
amount incurred during the preceding thirty days.
C. Value of Completed Work. If the Engineer defaults in the performance of this contract or if
the City terminates this contract for fault on the part of the Engineer, the City will give
consideration to the following when calculating the value of the completed work: (1) the actual
costs incurred (not to exceed the rates set forth in Attachment E, Fee Schedule) by the Engineer
in performing the work to the date of default; (2) the amount of work required which was
satisfactorily completed to date of default; (3) the value of the work which is usable to the City;
(4) the cost to the City of employing another firm to complete the required work; (5) the time
required to employ another firm to complete the work; and (6) other factors which affect the
value to the City of the work performed.
D. Calculation of Payments. The City shall use the fee schedule set forth in Attachment E to
the contract (Fee Schedule) in determining the value of the work performed up to the time of
termination. In the case of partially completed engineering services, eligible costs will be
calculated as set forth in Attachment E, Fee Schedule. The sum of the provisional overhead
percentage rate during the years in which work was performed shall be used to calculate partial
payments. Any portion of the fixed fee not previously paid in the partial payments shall not be
included in the final payment.
E. Excusable Delays. Except with respect to defaults of subproviders, the Engineer shall not be
in default by reason of any failure in performance of this contract in accordance with its terms
(including any failure to progress in the performance of the work) if such failure arises out of
causes beyond the control and without the default or negligence of the Engineer. Such causes
may include,but are not restricted to, acts of God or the public enemy, acts of the Government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions,
strikes, freight embargoes, and unusually severe weather.
F. Surviving Requirements. The termination of this contract and payment of an amount in
settlement as prescribed above shall extinguish the rights, duties, and obligations of the City and
the Engineer under this contract, except for those provisions that establish responsibilities that
extend beyond the contract period.
G. Payment of Additional Costs. If termination of this contract is due to the failure of the
Engineer to fulfill its contract obligations, the City may take over the project and prosecute the
work to completion, and the Engineer shall be liable to the City for any additional cost to the
City.
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ARTICLE 17. COMPLIANCE WITH LAWS
The Engineer shall comply with all applicable federal, state and local laws, statutes, codes,
ordinances, rules and regulations, and the orders and decrees of any court, or administrative
bodies or tribunals in any manner affecting the performance of this contract, including, without
limitation, worker's compensation laws, minimum and maximum salary and wage statutes and
regulations, nondiscrimination, and licensing laws and regulations. When required, the Engineer
shall furnish the City with satisfactory proof of its compliance therewith.
ARTICLE 18. INDEMNIFICATION
A. Errors, Omissions, Negligent Acts. The Engineer shall save harmless the City and its
officers and employees from all claims and liability due to activities of itself, its agents, or
employees, performed under this contract and which are caused by or result from error,
omission, or negligent act of the Engineer or of any person employed by the Engineer.
B. Attorney Fees. The Engineer shall also save harmless the City from any and all expense,
including, but not limited to, attorney fees which may be incurred by the City in litigation or
otherwise resisting said claim or liabilities which may be imposed on the City as a result of such
negligent activities by the Engineer, its agents, or employees.
ARTICLE 19. ENGINEER'S RESPONSIBILITY
A. Accuracy. The Engineer shall be responsible for the accuracy of work and shall promptly
make necessary revisions or corrections resulting from its errors, omissions, or negligent acts
without compensation.
B. Errors and Omissions. The Engineer's responsibility for all questions arising from design
errors and/or omissions will be determined by the City and all decisions shall be in accordance
with the City's "Errors or Omissions Policy" in accordance with 43 Texas Administrative Code
§9.38(f). The Engineer will not be relieved of the responsibility for subsequent correction of any
such errors or omissions or for clarification of any ambiguities until after the construction phase
of the project has been completed.
C. Seal. The responsible Engineer shall sign, seal and date all appropriate engineering
submissions to the City in accordance with the Texas Engineering Practice Act and the rules of
the Texas Board of Professional Engineers.
D. Resealing of Documents
Once the work has been sealed and accepted by the City, the City, as the owner, will notify the
party to this contract, in writing, of the possibility that a City engineer, as a second engineer, may
find it necessary to alter, complete, correct, revise or add to the work. If necessary, the second
engineer will affix his seal to any work altered, completed, corrected, revised or added. The
second engineer will then become responsible for any alterations, additions or deletions to the
original design including any effect or impacts of those changes on the original engineer's
design.
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ARTICLE 20. NONCOLLUSION
A. Warranty. The Engineer warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the Engineer, to solicit or secure this
contract and that it has not paid or agreed to pay any company or engineer any fee, commission,
percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from
the award or making of this contract.
B. Liability. For breach or violation of this warranty, the City shall have the right to annul this
contract without liability or, in its discretion, to deduct from the contract price or compensation,
or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or
contingent fee.
ARTICLE 21. INSURANCE
The Engineer certifies that it has insurance on file with the City in the amount specified in
Attachment F. No other proof of insurance is acceptable to the City. The Engineer certifies that
it will keep current insurance on file with that office for the duration of the contract period. If
insurance lapses during the contract period, the Engineer must stop work until a new certificate
of insurance is provided.
ARTICLE 22. GRATUITIES
A. Employees Not to Benefit. The City policy mandates that employees of the City shall not
accept any benefit, gift or favor from any person doing business with or who reasonably
speaking may do business with the City under this contract. The prohibition of acceptance of
gifts does not include small perishable items or modestly priced gifts of no more than $30.00
from any source during the year end holiday season; reasonably priced business lunches where
specific business is discussed; or small office supply advertisement tokens.
B. Liability. Any person doing business with or who reasonably speaking may do business with
the City under this contract may not make any offer of benefits, gifts or favors to department
employees, except as mentioned above. Failure on the part of the Engineer to adhere to this
policy may result in the termination of this contract.
ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE OR HISTORICALLY
UNDERUTILIZED BUSINESS REQUIREMENTS/MINORITY AND WOMEN
BUSINESS ENTERPRISE COMPLIANCE
The parties shall comply with the Disadvantaged/Minority Business Enterprise Program
requirements established in 49 CFR Part 26. The Engineer shall make good faith efforts to award
subcontracts or supply agreements in at least 20 percent of the value of this contract to
Disadvantaged Business Enterprises. The Engineer shall apprise themselves of the requirements
for good faith efforts as found in the aforementioned code, and will comply with them.
ARTICLE 24. MAINTENANCE, RETENTION AND AUDIT OF RECORDS
A. Retention Period. The Engineer shall maintain all books, documents, papers, accounting
records and other evidence pertaining to costs incurred and services provided (hereinafter called
the Records). The Engineer shall make the records available at its office during the contract
period and for four years from the date of final payment under this contract, until completion of
all audits, or until pending litigation has been completely and fully resolved, whichever occurs
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last.
B. Availability. The City or any of its duly authorized representatives, the Texas Department of
Transportation, the Federal Highway Administration, the United States Department of
Transportation, Office of Inspector General, and the Comptroller General shall have access to the
Engineer's Records which are directly pertinent to this contract for the purpose of making audits,
examinations, excerpts and transcriptions.
C. Examination. The City shall require the Engineer to make the Records available for the
purpose of checking the amount of work performed by the Engineer at the time of contract
termination or for other reasons of its own, not subject to agreement by the Engineer.
ARTICLE 25. NOT APPLICABLE
ARTICLE 26. CIVIL RIGHTS COMPLIANCE
(1) Compliance with Regulations: The Engineer shall comply with the regulations of the
Department of Transportation, Title 49, Code of Federal Regulations, Parts 21, 24, 26 and 60 as
they relate to nondiscrimination; also Executive Order 11246 titled Equal Employment
Opportunity as amended by Executive Order 11375.
(2) Nondiscrimination: The Engineer, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, sex, or national origin in the
selection and retention of subcontractors, including procurement of materials and leases of
equipment.
(3) Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In
all solicitations either by competitive bidding or negotiation made by the Engineer for work to be
performed under a subcontract, including procurement of materials or leases of equipment, each
potential subcontractor or supplier shall be notified by the Engineer of the Engineer's obligations
under this contract and the Regulations relative to nondiscrimination on the grounds of race,
color, sex, or national origin.
(4) Information and Reports: The Engineer shall provide all information and reports required
by the Regulations, or directives issued pursuant thereto, and shall permit access to its books,
records, accounts, other sources of information, and facilities as may be determined by the City,
the Texas Department of Transportation or the Federal Highway Administration to be pertinent
to ascertain compliance with such Regulations or directives. Where any information required of
the Engineer is in the exclusive possession of another who fails or refuses to furnish this
information, the Engineer shall so certify to the City, the Texas Department of Transportation or
the Federal Highway Administration, as appropriate, and shall set forth what efforts it has made
to obtain the information.
(5) Sanctions for Noncompliance: In the event of the Engineer's noncompliance with the
nondiscrimination provisions of this contract, the City, the Texas Department of Transportation
shall impose such contract sanctions as it or the Federal Highway Administration may determine
to be appropriate, including, but not limited to:
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(a) withholding of payments to the Engineer under the contract until the Engineer complies
and/or
(b) cancellation, termination, or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The Engineer shall include the provisions of paragraphs (1)
through (5) in every subcontract, including procurement of materials and leases of equipment,
unless exempt by the Regulations or directives issued pursuant thereto. The Engineer shall take
such action with respect to any subcontract or procurement as the City, the Texas Department of
Transportation or the Federal Highway Administration may direct as a means of enforcing such
provisions including sanctions for noncompliance provided, however, that in the event an
Engineer becomes involved in, or is threatened with, litigation with a subcontractor or supplier as
a result of such direction, the Engineer may request the City to enter into such litigation to
protect the interests of the City; and, in addition, the Engineer may request the United States to
enter into such litigation to protect the interests of the United States.
ARTICLE 27. PATENT RIGHTS
The City and the U. S. Department of Transportation shall have the royalty free, nonexclusive
and irrevocable right to use and to authorize others to use any patents developed by the Engineer
under this contract.
ARTICLE 28. COMPUTER GRAPHICS FILES
The Engineer shall provide Computer Graphics Files as required by the City.
ARTICLE 29. CHILD SUPPORT STATEMENT
The Engineer certifies that it has a child support statement on file with the Contract Services
Office of the Texas Department of Transportation. The Engineer is responsible for keeping the
child support statement current and on file with that office for the duration of the contract period.
The Engineer further certifies that the child support statement on file contains the child support
information for the individuals or business entities named in this contract. Under Section
231.006, Family Code, the Engineer certifies that the individual or business entity named in this
contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and
acknowledges that this contract may be terminated and payment may be withheld if this
certification is inaccurate.
ARTICLE 30. DISPUTES
A. Disputes Not Related to Contract Services. The Engineer shall be responsible for the
settlement of all contractual and administrative issues arising out of any procurement made by
the Engineer in support of the services authorized herein.
B. Disputes Concerning Work or Cost. Any dispute concerning the work hereunder or
additional costs, or any non-procurement issues shall be settled in accordance with 43 Texas
Administrative Code §201.1.
ARTICLE 31. SUCCESSORS AND ASSIGNS
The Engineer and the City do each hereby bind themselves, their successors, executors,
administrators and assigns to each other party of this agreement and to the successors, executors,
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administrators and assigns of such other party in respect to all covenants of this contract. The
Engineer shall not assign, subcontract or transfer its interest in this contract without the prior
written consent of the City.
ARTICLE 32. SEVERABILITY
In the event any one or more of the provisions contained in this contract shall for any reason, be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision thereof and this contract shall be construed
as if such invalid, illegal, or unenforceable provision had never been contained herein.
ARTICLE 33. PRIOR CONTRACTS SUPERSEDED
This contract constitutes the sole agreement of the parties hereto for the services authorized
herein and supersedes any prior understandings or written or oral contracts between the parties
respecting the subject matter defined herein.
ARTICLE 34. CONFLICT OF INTEREST
The undersigned represents that its firm has no conflict of interest that would in any way
interfere with its or its employees' performance of services for the City or which in any way
conflicts with the interests of the City. The firm shall exercise reasonable care and diligence to
prevent any actions or conditions that could result in a conflict with the City's interests.
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ATTACHMENT "B"
SERVICES TO BE PROVIDED BY THE CITY AND STATE
Highway: Pearland Parkway Extension
Limits: Oiler Drive to Dixie Farm Road
CSJ:
Contract No.:
The City of Pearland (hereinafter to be referred to as the City) and Texas Department of
Transportation (hereinafter to be referred to as the State) has commissioned the services
of(HDR Engineering, Inc.)to serve as the Engineer on this project.
The City and State will furnish to the Engineer the following items:
1. Approved PER, drainage study, survey, geotechnical report, environmental
report, wetland delineation and any other reports and studies for the project
limits.
2. Readily available as built drawings.
3. Roadway design requirements.
4. Available horizontal control points.
5. Available benchmark elevations and descriptions for vertical control.
6. Project centerline horizontal geometry file.
7. Electronic copy of the existing planimetric mapping file.
8. Existing facilities construction documents and"as builts".
9. Available interface data for any projects adjacent to, crossing, and/or within
limits.
10. Available existing traffic counts and design year traffic projections necessary
to assist with traffic warrant study.
11. Approved Pavement Design from existing geotechnical report. This includes
the thickness and specification for each pavement layer, and specifications
for subgrade stabilization. TxDOT will prepare the pavement design
utilizing information from the existing geotechnical report received from the
City.
12. Existing geotechnical information.
13. Right of way maps/Subdivision Plats.
14. Available approved Houston District design standard drawings and standard
summary and border sheets (i.e.,blank summary tables,blank plan and
profile sheets with title blocks, etc.). All design standards are available on
the State's web site.
15. Available City design standards.
16. Assistance will be provided to the Engineer to obtain the required data and
information from other local,regional, State and federal agencies.
17. Timely review and decisions necessary for the Engineer to maintain the
contracted project schedule.
18. The City and State will coordinate and notify in writing EMS, school system,
U.S. Mail, etc. for any detour routes/roadway closures.
19. Project technical and administrative standards and procedures.
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20. Information for Environmental Permits Issues and Commitments (EPIC)
sheets to be signed by the State.
21. Design Elements (DE) form for Design Concept Conference (DCC) with
project-wide design parameters provided by the State. Project-specific
information(i.e., estimate,typical sections, design exceptions, etc.)to be
completed by the Engineer.
22. Standard GEOPAK design cross section criteria files developed by State.
23. Design criteria for roadway, structures, drainage, and hydraulics, signals, and
illumination(conduit size and pole locations).
24. Traffic Accident Data necessary for any design exceptions or waivers.
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ATTACHMENT "C"
SERVICES TO BE PROVIDED BY THE ENGINEER
Highway: Pearland Parkway Extension
Limits: Oiler Drive to Dixie Farm Road
CSJ:
The work to be performed by the Engineer under this contract consists of providing
engineering services required for the preparation of Plans, Specifications and Estimates
(PS&E) for the Pearland Parkway Extension. The construction will consist of pavement
construction, bridge structures, and storm sewer for the placement of a 4 lane boulevard
section within the proposed right of way. The Engineer shall prepare plans, details and
compute quantities to include roadway design, grading, paving, sidewalks or mixed-use
path, and pedestrian ramps, any water and sewer lines, drainage, traffic signals, signing,
pavement markings, illumination, traffic control plans, storm water pollution prevention
plans, specifications, and cost estimates. The Engineer shall also prepare the bridge
layouts and furnish the structural details along with the bridge quantities for the following
bridges:
Location:
1. Northbound traffic over Cowart's Creek
2. Southbound traffic over Cowart's Creek
The Engineer shall collect, review and evaluate the available existing data pertaining to
the project and prepare the Plans, Specifications and Estimates (PS&E) in accordance
with the requirements and policies of the State.
The Engineer shall be responsible for identifying and delineating temporary construction
easements in areas outside the Right of Way(ROW). The City shall secure the necessary
legal instruments.
1. All geotechnical work should be performed in accordance with the latest edition of the
TxDOT Geotechnical Manual. All testing shall be performed in accordance with the
latest version of the TxDOT Manual of Test Procedures. ASTM test procedures can be
used only in the absence of TxDOT procedures. All soil classification should be done in
accordance with the Unified Soil Classification System.
2. The Engineer shall perform soil borings and testing for bridges and embankments.
The Engineer should perform analyses including, settlement analysis and any foundation
design recommendations.
3. The Engineer shall provide a signed, sealed and dated geotechnical report which
contains but not limited to soil boring locations, logs of borings, laboratory test results
generalized subsurface conditions, groundwater conditions, piezometer data, analyses and
recommendations for settlement and slope stability of the earthen embankments skin
friction tables and design capacity curves should be present for piling and drilled shaft
foundations.
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4. It will be the responsibility of the Engineer to sign, seal and date soil boring mylar
sheets to be used in the PS&E package. The preparation of soil boring data mylar sheets
are to be in accordance with Houston District standards.
The Engineer shall identify, prepare exhibits and complete all necessary forms for Design
Exceptions and/or Waivers within project limits prior to the 30% Submittal. These
exceptions shall be provided to the State for coordination and processing of approvals. If
subsequent changes require additional exceptions, the Engineer shall notify the State as
soon as possible after identification.
The Engineer shall provide supplemental field surveying services necessary to verify the
Digital Terrain Model (DTM), produce topographic maps, establish the project baseline
on the ground, locate and tie existing utilities to the project baseline, to tie the soil boring
locations, update topography and to complete/extend the original main lane cross sections
if deemed necessary. Coordinate geometry shall be based on and tied into State plane
surface coordinate system. The Engineer shall provide a Survey Control Index Sheet and
Horizontal and Vertical Control Sheet signed, sealed and dated by a Registered Public
Land Surveyor for insertion into the plans. During all surveying operations the traffic
shall be controlled in accordance with the latest edition of the Texas Manual on Uniform
Traffic Control Devices-Part IV.
It shall be the responsibility of the Engineer to secure right of entry to private property for
the purpose of performing any surveying and/or soil boring activities. In pursuance of
the State's policy with the general public, the Engineer shall not commit acts which will
result in damages to private property and the Engineer will make every effort to comply
with the wishes and address the concerns of private property owners.
The Engineer shall coordinate and agree with adjacent Engineers on all controls at
interfaces. In the event agreement cannot be reached, each Engineer shall meet jointly
with the City and State for resolution. The City and State shall have authority over the
Engineers' disagreements and its decision shall be final.
The Engineer shall perform their work in accordance with the State's Utility
Accommodation Policy, and the Houston District's The TxDOT Utility Cooperative
Management Process. The Engineer shall prepare drawings early in the design phase
(30%) to be used as exhibits in utility agreements. The exhibits shall be prepared using
English units. The Engineer shall show existing utilities, including those in conflict with
construction on this project. The Engineer shall prepare plans to avoid or minimize
utility adjustments, where feasible. The Engineer shall implement The TxDOT Utility
Cooperative Management Process and is responsible for sending out notices, with copies
of exhibits and plans, including all milestone submittals.
The Engineer shall compile, maintain and update a Utility Conflict List to include phone
log and all correspondence to the utility owners. The Engineer shall provide the most
current copy of the conflict list to the City and State at each milestone submittal, and
shall be responsible for coordination with utility companies to resolve conflicts. The
Utility Conflict List shall identify the owner of the facility, the contact person (with
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address and telephone number), location of conflict (station and offset), type of facility,
expected clearance date, status, effect on construction and type of adjustment necessary.
After identifying all conflicting utilities, and in coordination with the City's and State's
Project Manager, the Engineer shall arrange for (send plans and invitations in a timely
manner) and attend utility meetings with all utility owners and other interested parties or
agencies that are identified to be within the proposed project's area. This meeting will be
held at City Hall or the Houston District office. The purpose of this meeting is to ensure
that all utility owners and area entities are aware of the scope and relevant details of the
proposed project. The Engineer shall be responsible for writing and documenting the
meeting minutes and other follow-up work with utility owners, if necessary. The
information obtained at each utility meeting shall be included as part of the milestone
submittals.
The Engineer shall make every effort to prevent detours and utility relocations from
extending beyond the proposed right of way lines. If it is necessary to obtain additional
right of way, permanent or temporary easements and/or right of entry, the Engineer shall
notify the State in writing of the need and justification for such action. The Engineer
shall identify and coordinate with all utility companies for relocations required.
The Engineer shall prepare any exhibits necessary for Utility approvals, and other
governmental/regulatory agencies, specific to the project.
The Engineer shall review and implement the findings of the environmental document
study and update as required. The Engineer shall include 11" x 17" copies of the
Environmental Permits to be inserted into the final PS&E, if applicable.
Any applicable project specific maintenance agreements provided by the City and State
should be inserted by the Engineer into the final PS&E.
The Engineer shall coordinate through the City's and State's Project Manager for the
development of the PS&E with any local entity having jurisdiction or interest in the
project(e.g. city, county, municipal utility district, etc.)
The Engineer shall prepare detail plans, quantities and estimate for City water plans to be
incorporated into the plans. The Engineer shall prepare the plans for the placement of a
new 12" water main along the project limits. The quantities and estimate for pertinent
bid items shall be broken out separately.
The Engineer shall conduct traffic counts, prepare Traffic Signal Warrant Studies and
traffic signal plans for permanent locations, if required at Oiler Drive and Dixie Farm
Road.
The Engineer shall prepare Traffic Control Plans (TCP) in coordination with the City and
State. The TCP shall include interim signing for every phase of construction. This is to
include regulatory, warning, construction, route, and guide signs. The Engineer shall
interface and coordinate phases of work, including the TCP, with adjacent Engineers,
which are responsible for the preparation of the PS&E for adjacent projects.
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The Engineer shall maintain continuous access to abutters during all phases of the TCP.
The Engineer shall develop an inventory of all abutters along its alignment. The
Engineer shall prepare exhibits for and attend meetings with the public, as requested by
the City and State.
The Engineer shall be responsible to coordinate with the State's Project Manager to
schedule a Traffic Control Workshop and submittal of the TCP for approval by the
Traffic Control Approval Team(TCAT).
The Engineer shall provide illumination layout plans to consist of continuous conduit
runs and stub outs for light poles to be installed by the City/TxDOTwithin the Project
limits. The Engineer shall tabulate all quantities and provide summary sheets.
The Engineer will provide the Comprehensive Drainage Impact Study (including the
HEC-1, HEC-2 and HEC-RAS, if desired), and drainage and flood control impact
evaluation material, preliminary drainage engineering information related to the
Engineer's focus area of design for Cowart's Creek. This work will be coordinated with
Brazoria Drainage District#4 and work will be approved by them.
The Engineer will provide available Federal Emergency Management Agency (FEMA)
flood insurance study maps and studies.
The Engineer shall design all conventional storm drainage and cross drainage systems.
When oversized storm drains are used for detention, the Engineer shall evaluate the
hydraulic grade line throughout the whole system, within the project limits, for the design
frequency(ies) and make necessary system adjustments. The City and State will assess
the affects of such changes on the comprehensive drainage studies. Should there be
adjacent projects under design, the Engineer shall coordinate with the City and State and
designers of adjacent projects such that all proposed drainage systems accommodate the
proposed construction phasing plan.
The Engineer shall develop a temporary drainage plan to coincide with the proposed
construction staging of the Engineer's project and phasing of adjacent projects.
Temporary drainage (size, elevation) shall be shown in plan view on the TCP sheets.
The Engineer shall prepare Storm Water Pollution Prevention Plans (SW3P), including
details and pay quantities. The State will provide the Notice of Intent.
The preliminary and final construction cost estimate for the proposed improvements shall
be prepared by the Engineer utilizing the Houston District's 12 month average unit
prices.
The Engineer shall not move forward with performing detailed PS&E (60%, 90% and
final submittals)until the City and the State approves the 30%milestone submittal.
The PS&E shall be complete and organized in accordance with Stand alone Manual
Notice 00-1 entitled "Organization of Plan Sheets" and as identified by the latest edition
of the Consultant Contract Administration's "Guidelines for Milestone Submittals". The
PS&E package shall be suitable for the bidding and awarding of a construction contract,
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and in accordance with the latest State's policies and procedures, and the Houston
District's PS&E Checklist.
The Engineer shall use CADD to fully develop all drawings. The CADD drawings
developed shall be compatible with the State using Microstation ver 08.05.02.35. The
computer graphics files furnished must comply with Attachment "G" of this contract,
entitled TxDOT Document and Information Exchange. The Engineer shall provide
earthwork cross-section data files in a GEOPAK format at each milestone submittal as an
evolving electronic data file. The State cross section criteria files should be used to
generate design cross sections. New criteria files should only be developed in the
absence of applicable existing State criteria files. Once the project goes to letting all
electronic files shall be delivered within 30 days of written request in conformance with
the State's Document and Information Exchange (Attachment"G").
The PS&E shall be developed in English units. The final plan sheets shall be 4 mil white
opaque double matte, size 11" x 17", signed, sealed and dated by a Professional Engineer
registered in the State of Texas. The plans shall be noted as copyrighted with the City and
State's logo. The Engineer shall provide white opaque mylars throughout the plan set.
PS&E for the above work shall be prepared in accordance with the applicable
requirements of the State's Specifications, Standards and Manuals (latest revision).
Whenever possible, the State's standard drawings, standard specifications, or previously
approved special provisions and/or special specifications shall be used. If a special
provision or a special specification must be developed or modified for this project, it shall
be in the State's format and, to the extent possible, incorporate references to approved
State test procedures. Any specifications developed by the Engineer shall be submitted to
the State for approval prior to inclusion in the PS&E. The Engineer shall sign, seal, and
date all project specific modifications to standard drawings.
In the event that Federal or State funds become available for the construction project the
following provisions will apply:
The Engineer shall receive limited access to the State's DCIS (CONENG AND
CONEST) to update responsible engineer information, sign, seal and date, build
specification list and develop Project estimate.
As shown on the table below, the Engineer shall access and update DCIS with the
following function codes.
DCIS Update Screens Required Criteria for DCIS Function Code
Access
S01-Responsible Engineer Consultant Registered CONENG
Update Professional Engineer(PE)
S03-Sealing, Signing& Datim
PO4-Project Estimate
CO3-Build S•ecifications
PO4-Project Estimate Consultant does not have to CONEST
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CO3-Build Specifications I be a PE I
The State will require the Engineer to sign forms 1828, Information Security Compliance
Agreement; 1980, Request for External Access to TxDOT Information Systems, 2110;
Information Resources Confidentiality Agreement, and DR-IRI Information Access
Request Form. These access rights will be revoked after the project is let.
The provisions above are conditional on the project receiving Federal or State funds.
The Engineer shall make submittals, as defined by the milestones in Attachment "D" of
the contract, and in accordance with the latest State's policies and procedures. The
submittals shall consist of 15 (12 for TxDOT, 3 for City) 11"x17" paper sets. Each
milestone submittal shall contain electronic files developed in Microstation V8
(08.05.02.35) in accordance with Attachment G of the contract for the work
accomplished to date and GeoPak 2004 (version 08.05.02.37). The Engineer shall reply
to each comment either within the plan set or by separate cover letter. The Engineer shall
make all agreed upon changes to the submitted documents before the next scheduled
submittal.
The Engineer may be required to meet with the City and State's Project Managers to
report on progress. After each meeting with the City and State and any other meeting, the
Engineer shall prepare meeting minutes, solicit and incorporate participants' comments,
distribute the minutes, submit a memorandum summarizing the events, including an
ACTION ITEM LIST, within five (5)working days of the meeting.
The Engineer shall invoice monthly according to Function Code breakdowns shown in
Attachment "C"-Work Outline and rates as described in Attachment "E" - Fee Schedule of the
contract as well as and in accordance with the format provided at the Kick-off meeting and shall
include Form 132 ver 04/10. This invoice package shall include a completed Form 132 ver
04/10, a schedule of values weighted by individual task per function code, an updated
design schedule showing baseline schedule and the progress bar beneath it, a written
progress report, a Projected vs. Actual Contract Invoices by Month form, an original of
Exhibit H-6 and a bar chart indicating the percentage of completion of each task shown in
Exhibit D of the work authorization. The written progress report shall describe activities
during the reporting period; activities planned for the following period; problems
encountered and actions taken to remedy them; list of meetings attended; and overall
status, including a per cent complete by task. The Engineer shall submit monthly written
progress report to the City and State's Project Managers regardless of whether the
Engineer is invoicing for that month. The Engineer shall implement the Contract
Reporting Procedures for the Historically Underutilized Business (HUB) Program as
described in a memorandum dated October 1, 2008 from Mr. Edward Serna, a copy of
which to be provided at the kick-off meeting.
The Engineer must send their invoice package to:
City of Pearland
Attn: Projects Department
3519 Liberty Drive
Pearland, TX 77581
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Once the project goes to letting all electronic files shall be delivered within 30 days of
written request in conformance with the State's Document and Information Exchange
document (Attachment G of the contract). Final payment will be made upon the City and
State's receipt of the electronic files in CD format containing the Geopak files, cross
sections, plans (to include all design files, WinStorm, etc.) and the confirmation that
these files are fully operational and are located on the appropriate levels.
The Engineer may be asked to incorporate into the project PS&E package, additional
plans, specifications and quantities developed by others. The Engineer shall insert the
package, number sheets, and update the Index of Sheets and provide a construction cost
estimate of the plans developed by others.
The Engineer shall prepare a design time schedule. The design time schedule shall
indicate tasks, subtasks, critical dates, milestones, deliverables, review requirements in a
format that depicts the interdependence of the various items and shall be updated
monthly and submitted with the invoice. The Engineer shall provide assistance to City
and State personnel in interpreting the schedule. Milestone submittals shall be at 30%,
60%, 90% and final. If the Engineer can not meet the scheduled milestone review date
they are to advise the City and State in writing.
The Engineer shall prepare a construction time determination to be submitted one month
prior to the 90% milestone submittal. The Engineer shall provide assistance to the City
and State personnel in interpreting the schedules.
In addition to scheduling software set forth above, reports and/or spreadsheets prepared
in connection with these services shall be in the Microsoft (MS) Office XP software. The
Engineer shall be required to maintain compatible versions to the City's and State's
software packages.
The project's engineering work may be inspected by both the State and the Federal
Highway Administration in the offices of the Engineer, except for the field work which
shall be performed on-site, and the sub-consultant work which will be performed in the
office of the sub-consultant. After notice to proceed is given in writing, the PS&E for the
work outlined above shall be completed and submitted to the City and State within the
negotiated contract period per the identified milestones in the schedule.
All documents submitted to the City and State shall be accompanied by a letter of
transmittal which shall include, but need not be limited to, the highway number, project
limits, county, CSJ, and contract number.
The Engineer shall designate one Texas Registered Professional Engineer to be
responsible throughout the project for project management and all communications,
including billing, with the City and State.
The Engineer shall prepare and execute contracts with sub-consultants, monitor sub-
consultant activities (staff and schedule), and review and recommend approval of sub-
consultant invoices. Once sub-consultant contracts are executed, the Engineer is to
provide copies of each sub-consultant contract to the City and State. Any subsequent
amendment to the Engineer's contract with the City and State by supplemental agreement
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requiring services to be performed by a sub-consultant will require an amendment to the
sub-consultant contract as well.
The Engineer shall implement their Quality Assurance/Quality Control program prior to
submitting plans to the State for each of the milestones. Additionally, the Engineer shall
provide evidence of their internal review process in the form of a set of red-line mark-ups
to be submitted at each milestone. A milestone submittal is not considered complete
unless the required milestone documents and associated internal red-line mark-ups are
submitted. This information will not be reviewed nor checked by the City and State but
instead serves as documentation that the Engineer has performed an internal review of
their own work and that of their sub-providers. This request for documentation of the
internal review process is not to be considered as additional work but rather it is a routine
order of business.
The Engineer shall submit all quantity take-off calculations as evidence that a quality
control review has taken place at the 90% and final milestone submittals. The City and
State will spot check at random for accuracy. This request for quantity take-off
calculations is not to be considered as additional work.
The Engineer shall meet with the City and State monthly or as needed to discuss progress
of work and resolve any questions of design during the PS&E preparation.
An evaluation of the Engineer's performance, professionalism, quality of plan
preparation and fee proposal spreadsheets for work described, etc. will be performed by
the State.
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The Engineer shall perform the tasks by function code as outlined below:
ROUTE AND DESIGN STUDIES (Function Code 110)
A. Data Collection. The Engineer shall collect, review and evaluate data described
below. The Engineer shall notify the City and State in writing whenever the
Engineer finds disagreement with the information or documents:
1. Data, including "as built plans", existing plan layouts, right of way maps,
SUE mapping, geotechnical data, existing planimetric mapping,
environmental documents, and existing channel and drainage easement
data.
2. Documents for existing and proposed development along proposed route
from local municipalities and local ordinances related to project
development.
3. Utility plans and documents from appropriate municipalities and agencies.
4. Readily available flood plain information and studies from the Federal
Emergency Management Agency (FEMA), the U. S. Army Corps of
Engineers, local municipalities and other governmental agencies in
addition to that provided by the State.
B. Field Reconnaissance. The Engineer shall conduct field reconnaissance and
collect data including a photographic record (to be maintained in Engineer's
office) of notable existing features.
C. Design Concept Conference. The Engineer, in cooperation with the City and
State shall plan, attend and document a Design Concept Conference (DCC) to be
held prior to the 30 percent milestone submittal. Personnel from the State's
Houston District will participate. The conference will provide for a brainstorming
session in which decision makers, stakeholders and technical personnel may
discuss and agree on:
1. Roadway and drainage design parameters
2. Engineering and environmental constraints
3. Project development schedule
4. Other issues as identified by the City and the State
5. Identify any Design Exceptions and/or waivers, if applicable
6. Preliminary Construction Cost Estimate
D. Roadway and Hydraulic Design Criteria. The Engineer shall design the project
according to the latest State's design criteria. The Engineer shall supply project
specific design criteria (typical sections, estimate, design exceptions, etc.) to be
inserted into the Design Elements form and submitted electronically for
discussion at the DCC. If any design criteria is in conflict with City or Brazoria
Drainage District #4 criteria, the two parties will meet to discuss and determine
what criteria will be used.
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E. Preliminary Cost Estimate. The Engineer shall prepare a preliminary
construction cost estimate using Houston District's 12 month average unit rates
for discussion at the DCC.
F. Geotechnical Borings. The Engineer shall review the existing geotechnical report
and determine if additional geotechnical investigation is required. If it is required,
the Engineer shall determine the location of proposed soil borings for bridge
design and along storm sewer alignment in accordance with the latest edition of
the TxDOT Geotechnical Manual. The City and the State will review and provide
comments for a boring layout submitted by the Engineer showing the general
location and depths of the proposed borings. Once the Engineer receives the
City's and State's review comments they shall perform soil borings (field work),
soil testing and prepare the boring logs in accordance with the latest edition of the
TxDOT Geotechnical Manual and Houston District's procedures. The Engineer
shall prepare a geotechnical report to include the work as previously described
under Attachment C.
ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT (Function Code 120)
A. Informal Meetings. The Engineer shall provide technical assistance, preparation
of exhibits for, and minutes of, 2 informal meetings requested by the public to
discuss the pending impacts to neighborhoods and businesses due to roadway
construction or as deemed necessary. This is not to be confused with the formal
public meetings held during the NEPA process during schematic approval for
Public Involvement. It is anticipated that the Engineer's participation will be
needed for the NEPA process. Provide assistance (exhibits, attendance, etc.)
required for a formal public meeting, if required by the Categorical Exclusion
process.
B. Environmental Permits Issues and Commitments (EPIC) Sheets. The
Engineer shall complete the latest version of the EPIC sheets. These sheets shall
be signed, sealed and dated by the Engineer as indicated in signature block. The
final sheets shall be submitted for the State's signature.
C. Environmental Study Review. The Engineer shall review the existing
environmental report to determine any additional work that will be required. The
Engineer shall provide the draft and final environmental study and implement into
the PS&E package. The Engineer shall consider the constructability issues as it
relates to the environmental impacts.
The following assumptions are being made for the completion of the
Environmental Study:
1. An Environmental Assessment (EA) will be required for NEPA
clearance by TxDOT; however, this will be confirmed via letter
to TxDOT Environmental Affairs Division(ENV).
2. The EA will be developed in compliance with TxDOT's
Standards of Uniformity (SOU) for projects with no added
capacity. If a new SOU is issued, it may require a supplemental
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scope and fee estimate. Although the SOUs are intended for use
in Categorical Exclusion documentation, much of the previous
direction from TxDOT includes using the language in the EA to
the extent it applies.
3. The EA will be developed in compliance with resource
evaluation guidance (e.g., air quality and noise) issued as of
December 31, 2011. If new guidance is issued, it may require a
supplemental scope and fee estimate.
4. One formal public meeting will be required for the EA. In the
event that the project can proceed as a Categorical Exclusion, the
Meeting of Affected Property Owners (MAPO) will be
documented through information meetings.
The following subtasks will be completed:
1. Create figures in accordance with the SOU.
2. Visit the site to document on-site conditions and take
photographs.
3. Complete the following documentation for the EA:
a. Land Use
b. Topography and Geology
c. Soils
d. Prime Farmlands
e. Socioeconomic Conditions and Environmental Justice
f. Air Quality (a quantitative air quality analysis not required
since traffic volume is less than 140,000 vehicles per day)
g. Noise
h. Water Resources
i. Waters of the U.S., including Wetlands
j. Floodplains
k. Water Quality
1. Vegetation and Wildlife Habitat (documented in accordance
with the MOU between TxDOT and TPWD)
m. Threatened and Endangered Species (survey for
presence/absence of suitable habitat to be completed)
n. Historic Properties
o. Archeological Resources
p. Visual Resources
q. Recreation
r. Section 4(f) Resources
s. Hazardous Materials (database search in compliance with
ASTM E1527)
t. Indirect and Cumulative Effects (based on TxDOT Screening
Tool this may be required).
4. The following review and revisions are included within the scope
— 1 review by the City, 2 reviews by TxDOT Houston District,
and 2 reviews by TxDOT Environment Division. Any additional
reviews may require a supplemental scope and fee estimate.
D. Environmental Exhibits. The Engineer shall prepare the necessary exhibits
for the environmental study. The Engineer shall coordinate with the
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Environmental Project Manager and the State's Environmental Engineer for
the preparation of these exhibits. These exhibits will include a general project
location map,project area on a topographic map and the project area on an aerial
map.
E. Cut and Fill Exhibits. The Engineer shall prepare cut and fill exhibits for any
delineated wetland as defined in the environmental study.
F. Finding of No Significant Impact. The Engineer shall draft the Finding of No
Significant Impact (FONSI) if it is appropriate at the conclusion of the EA. The
following review and revisions are included within the scope — 1 review by the
City, 2 reviews by TxDOT Houston District, and 2 reviews by TxDOT
Environment Division. Any additional reviews may require a supplemental scope
and fee estimate.
G. Public Meeting. The public meeting is anticipated to be an open house style
public meeting. The Engineer shall provide up to three (3) exhibits showing the
proposed project and environmental issues and will staff the public meeting with
up to 5 staff to provide information and answer questions about engineering and
environmental issues. The Engineer will provide a project information sheet
along with a comment form to be submitted either at the end of the meeting or to
TxDOT within 14-days of the meeting via mail. The Engineer shall provide a
summary and analysis of the written comments provided at and within 14 days of
the public meeting. The Engineer assumes analyzing up to 50 written comment
forms. The Engineer shall provide the public notice for the meeting; however, it is
assumed that City staff will coordinate the publication of the public notice 30
days and 10 days before the public meeting. City staff will also be responsible for
securing the venue for the public meeting.
H. Waters of the U.S. Verification and Permitting. The Engineer shall review the
existing, approved wetland delineation (2006), complete a site visit to verify the
2006-delineation in light of 2008 and draft 2011 guidance from the U.S. Army
Corps of Engineers (USAGE), and coordinate with the Galveston District to
determine any additional work that will be required. The following subtasks will
be completed:
1. Visit the site to document on-site conditions and take
photographs.
2. Create figures in accordance with the USACE Galveston District
Guidelines.
3. Complete the following documentation for the Section 404/401
Permit — Draft Jurisdictional Delineation Report, Significant
Nexus Evaluation Form, and Pre-Construction Notification.
4. The following review and revisions are included within the scope
— 1 review by the City, 1 review and request for additional
information by the USACE Galveston District. Any additional
reviews may require a supplemental scope and fee estimate.
Assumptions: Because of changes in USACE guidance related to isolated
wetlands, we anticipate that the wetland previously identified as isolated would be
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considered jurisdictional and a Pre-Construction Notification would be required.
Any impacts to the existing flood control ditch are anticipated to be temporary. If
compensatory mitigation is required, it is assumed to be through a mitigation bank
purchase. This scope of services includes determination of mitigation bank credit
needs and negotiation of a basic credit purchase transaction with an approved
mitigation bank. If credits are not available, extensive negotiations with a
proposed banking operator or any design of compensatory mitigation would be
provided in a supplemental scope of services. It is assumed the project's
permanent impacts will be less than 0.5 acre of waters of the U.S., and that the
conditions of a Nationwide Permit 14 (Linear Transportation Projects) will be
met. If a Section 404, Individual Permit is required a supplemental scope of
services will be provided.
I. Categorical Exclusion. If it is determined that a CE is all that is required for the
environmental documentation, the fee for the environmental work shall be
reduced by$28,344.60.
RIGHT-OF-WAY DATA (Function Code 130)
A. Right-of-Way Map. The Engineer shall prepare the proposed right-of-way map
to verify that all construction staging and alignment considerations have been
taken into account. Additional right-of-way is required, and the ROW map and
the metes and bounds will be given to the City who will obtain the property. The
Engineer shall make every effort to prevent detours and utility relocations from
extending beyond the proposed Right-of-Way lines. If it is necessary to obtain
additional construction easements and/or right-of-entry, the Engineer shall notify
the City and State in writing of the need and justification for such action. The
Engineer shall identify and coordinate with all utility companies for relocations
required within these construction easements and/or right-of entries (short of
litigation).
B. Utility Adjustments. The Engineer shall coordinate with the City and State to
determine the location of all existing and proposed utilities and attend meetings
with the various utility companies to discuss potential conflicts. The Engineer
shall implement the Houston District's Utility Cooperative Management Process
covering milestone meetings, minutes, invitations to utility companies to attend
milestone meetings, correspondence, etc.
C. Waterline. A new 12" waterline will be placed along the project limits. The
sanitary sewer along Dixie Farm Road will be evaluated to determine if
adjustments are required for the proposed construction. The Engineer will
coordinate with the City to determine the location of the waterline and any
required sanitary sewer adjustments.
FIELD SURVEYING AND PHOTOGRAMMETRY (Function Code 150)
A. Field Surveying. The Engineer shall verify the benchmark coordinates and
establish the horizontal and vertical control for the project. The Engineer shall
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coordinate control with the adjacent Engineers, if any for consistency and
accuracy of the project.
The Engineer shall:
1. Stake Project Baseline: The project base line must be coincidental with,
or parallel to, the stationed"Design Center Line." Base line control points
shall be established using 15M(ASTM) (5/8 inch) iron rods, 36 inches
long, at P.C.' s, P.I.'s and P.T.'s of horizontal curves and at 1000 feet
maximum intervals on tangents. Baseline control points shall be offset
with set iron rods on both sides near the existing ROW lines at a measured
distance. If available, coordinate to field tie to the Project baseline set by
adjacent Engineers for consistency and accuracy.
2. Vertical Control: Locate previously set benchmarks established by State
(State Datum); establish benchmark circuit (run levels) throughout the
Project; establish additional benchmarks at intervals not to exceed 1,000
feet for the limits of the Project; tie benchmarks (station/offset) to Project
baseline. Benchmarks shall be 20M (ASTM) (3/4-inch) diameter, 48
inches long, located near the existing ROW line at a measured distance.
All benchmark circuits shall be tied to the State's elevation datum.
Perform the benchmark circuits in accordance with good surveying
practices. The Surveyor shall verify the closure and submit adjustments to
State for approval prior to beginning the field surveys. Provide 8 1/2" x
11" location sketches of horizontal and vertical benchmarks. Also provide
11' x 17" overall sketch showing bearings and distances between control
monuments (benchmarks) and tied benchmarks (i.e. HCFCD, TSARP,
FEMA, GPS points, etc.) These sketches shall be signed, sealed and dated
by a Registered Professional Land Surveyor(RPLS).
3. Review the survey provided during the preparation of the Preliminary
Engineering Report for the project area to determine what has changed
since the topographical survey was completed.
4. Provide updated topographical survey of Pearland Parkway Extension for
areas that have been disturbed since the original survey. Profile and
cross section Dixie Farm Road (to 500 feet for intersecting streets greater
than two lanes wide) for tie into project.
5. Cross section Cowart's Creek for a distance of 200 feet each way outside
the ROW lines. Cross sections shall not exceed 100 feet intervals and
shall be taken at right angles to the channels. The width of the cross
sections shall cover the top of the channel over bank extending at least 50
feet beyond. Cross section data shall include flow line of the channel.
6. Secure right-of-entry(short of litigation), as needed for the project.
7. Tie to existing underground and overhead utilities (location, elevation,
size and direction).
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8. ROW staking for additional field topography related to design work.
9. Determine any changes in topography from outdated maps due to
development, erosion, etc.
10. Determine type of existing material, existing pavements, etc.
11. Obtain profiles of existing drainage facilities.
12. Obtain top of manhole and flowline elevations, type and size, etc. of
manholes, inlets, and valves of utilities.
13. Provide temporary signs, traffic control, flags, safety equipment, etc. and
obtain necessary permits.
14. Obtain ties to existing bridges or culverts that may conflict with new
construction.
15. Verify Digital Terrain Model (DTM) (cross sections at panel points) and
planimetric mapping (DGN). Obtain additional existing ground cross
sections as necessary to supplement the DTM files. Obtain cross sections
at the center panel points to verify the DTM.
16. Tie down soil boring locations by station, offset and surface elevation.
17. Perform datum ties as required (HCFCD, COP, FEMA, etc.). If required,
establish an elevation base on the State's datum to other public entities
published benchmarks.
18. Stake and fence the areas containing wetlands using wetland delineation
information provided. The Surveyor is to provide information back to the
Engineer in an electronic file to be incorporated onto the P&P sheets.
19. The Engineer's Surveyor shall prepare a Survey Control Index Sheet and a
Horizontal and Vertical Control Sheet, signed, sealed and dated by the
professional engineer in direct responsible charge of the surveying and the
responsible Registered Professional Land Surveyor (RPLS) for insertion
into the plan set. The Survey Control Index Sheet shows an overall view
of the project control and the relationship or primary monumentation and
control used in the preparation of the project; whereas, the Horizontal and
Vertical Control sheet identifies the primary survey control and the survey
control monumentation used in the preparation of the project. Both the
Survey Control Index Sheet and the Horizontal and Vertical Control Sheet
should be used in conjunction with each other.
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The following information should be shown on the Survey Control Index
Sheet:
• Overall view of the project and primary control monuments set for
control of the project.
• Identification of the control points
• Baseline and/or centerline
• Graphic (Bar) Scale
• North Arrow
• Placement of note "The survey control information has been accepted
and incorporated into this PS&E" which is signed, sealed and dated
by a Texas Professional Engineer
• RPLS signature, seal and date
The following information should be shown on the Horizontal and
Vertical Control Sheet:
• Location for each control point, showing baseline and/or centerline
alignment and North arrow.
• Station and offset (with respect to the baseline or centerline
alignments) of each identified control point.
• Basis of Datum for horizontal control (base control
monument/benchmark name/number, datum).
• Basis of Datum for the vertical control (base control monument,
benchmark name,number, datum)
• Date of current adjustment of the datum
• Monumentation set for Control (Description, District name/number
and Location ties)
• Surface Adjustment Factor and unit of measurement
• Coordinates (SPC Zone and surface or grid)
• Relevant metadata
• Graphic (Bar) Scale
• Placement of note "The survey control information has been accepted
and incorporated into this PS&E" which is signed, sealed and dated
by a Texas Professional Engineer
• RPLS signature, seal and date
20. The Surveyor shall control traffic in and near surveying operations
adequately to comply with the latest edition of the Texas Manual on
Uniform Traffic Control Devices. In the event field personnel must divert
traffic or close traveled lanes, a Traffic Control Plan shall be prepared by
the Engineer's surveyor and approved by the State prior to commencement
of field work. A copy of the approved plans shall be in the possession of
field personnel on the job site at all times and shall be made available to
State personnel upon request.
21. All standards, procedures and equipment used by the Surveyor shall be
such that the results of survey will be in accordance with Board Rule
663.15, as promulgated by the Texas Board of Professional Land
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Surveyors. At a minimum, the following standards of accuracy shall be
met:
HORIZONTAL GROUND CONTROL
The coordinate location of the traverse points shall be based on traverses
conducted by the Surveyor meeting standards of accuracy as set forth
below.
Reference may be made to standards of accuracy for Second Order, Class
II, horizontal control traverses as described in the latest edition Federal
Geodetic Control Committee publication entitled Standards and
Specifications for Geodetic Control Networks.
• Azimuth closure shall not exceed 4.5 seconds times the square root of
the number of traverse segments.
• Position closure after azimuth adjustment shall not exceed 1 in 20,000.
• In cases where a traverse approaches but does not entirely meet these
standards of accuracy and the Surveyor has assured itself that gross
errors, mistakes and blunders have been eliminated, the Surveyor shall
submit the traverse data to the City and State for further review. The
City and State will make a determination as to the acceptability of the
traverse as an exception to the standard and notify the Surveyor
accordingly.
VERTICAL GROUND CONTROL
Elevations established on the benchmarks shall be conducted by the
Surveyor meeting standards of accuracy as set forth below. Reference
may be made to standards of accuracy for third order vertical control
traverses as described in the latest edition of the Federal Geodetic Control
Committee publication entitled Standards and Specifications for Geodetic
Control Networks.
• Vertical closure shall not exceed 0.05 feet times the square root of the
distance in miles.
• In case where a traverse approaches but does not entirely meet these
standards of accuracy and the Surveyor has assured itself that gross
errors, mistakes and blunders have been eliminated, the Surveyor shall
submit the traverse data to the City and State for review. The City and
State will make a determination as to the acceptability of the traverse
as an exception to the standard, and the City and State will notify the
Surveyor accordingly.
• Document field work and submit field data to the City and State.
22. If at any time during the contract period, the Surveyor encounters
unforeseen circumstances which may materially affect the scope,
complexity or character of the work authorized by the City and State, the
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Surveyor shall notify the State and City in writing immediately with a
complete description of the circumstances encountered.
23. The following definitions shall apply:
• DGN-Two dimensional digital map containing natural ground features
and improvements plotted in a horizontal plane along the X and Y
axes. A planimetric map does not include relief elements such as spot
elevations, cross-sections, or contours.
• DTM-Three dimensional digital model of the ground containing those
features necessary to define surface relief. A three dimensional model
does not normally contain those planimetric features not necessary to
define relief.
• Horizontal and vertical ground control-Survey control points for which
the X and Y coordinate and/or elevation have been determined by on
the ground surveys.
ROADWAY DESIGN (Function Code 160)
A. Refine Schematic. The Engineer shall review the schematic provided by the
City to confirm their understanding of the project and to verify completeness and
accuracy of the information. The Engineer shall refine the horizontal and vertical
alignment of the design schematic for the roadway and the bridge. The Engineer
shall determine vertical clearances for ditch crossings, taking into account the
appropriated percent grade and super elevation rate. Minor modifications in the
alignment will be considered to provide optimal design. Modifications must be
coordinated with the State and the City. The City must approve the refined
schematic prior to the Engineer proceeding to the 30% milestone submittal, and
prior to starting on the bridge layouts.
The revised schematic shall consist of a planimetric file of existing features and
the proposed improvements within the existing and any proposed ROW. The
Layout shall also include the following features: existing/Proposed ROW,
existing/proposed horizontal and vertical alignment and profile grade line, cross
culverts, lane widths, cross slopes, ditch slopes, pavement structure, clear zone,
dedicated right turn lanes, corner clips, guard rail (if applicable), and water
surface elevations for various rainfall frequencies, etc. Existing major subsurface
and surface utilities shall be shown. The proposed alignment shall avoid as much
as possible the relocation of existing utilities. The Engineer shall consider ADA
requirements when developing the layout. The Layout shall be prepared in
accordance with the current Roadway Design Manual. The Engineer shall
provide horizontal and vertical alignment of the project layout for the lanes.
Minor alignment alternatives will be considered to provide for an optimal design.
The project layout must be coordinated with the City and State and adjacent
Engineers, if any. The Engineer shall also provide proposed and existing typical
sections with the profile grade line (PGL), lane widths, cross slopes, ROW lines,
ditch shapes,pavement structures and clear zones depicted, etc.
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B. Roadway Design. The Engineer shall provide roadway plan and profile drawings
using CADD standards as required by the City and State. The drawings shall
consist of a planimetric file of existing features and files of the proposed
improvements. The roadway base map shall contain line work that depicts
existing surface features obtained from the schematic drawing. Existing major
subsurface and surface utilities shall be shown. Existing and proposed right-of-
way lines shall be shown. Plan and Profile to be shown on same sheets.
The plan view shall contain the following design elements:
1. Calculated roadway centerlines for new roadway. Horizontal control
points shall be shown. The alignments shall be calculated using
GEOPAK.
2. Pavement edges for all improvements.
3. Lane and pavement width dimensions.
4. The geometrics of roadway lanes.
5. Proposed structure locations, lengths and widths.
6. Direction of traffic flow on all roadways. Lane lines and/or arrows
indicating the number of lanes shall also be shown.
7. Drawing scale shall be as required by the City.
8. Control of access line, & ROW lines and easements.
9. Begin/end superelevation transitions and cross slope changes.
10. Limits of rip rap,block sod, and seeding.
11. Existing utilities and structures.
12. Benchmark information.
13. Radii call outs, curb location, CTB, guard fence, crash safety items and
American with Disabilities Act Accessibility Guidelines (ADAAG)
compliance items.
The profile view shall contain the following design elements:
1. Calculated profile grade for proposed roadway. Vertical curve data,
including"K"values shall be shown.
2. Existing and proposed profiles along the outside gutter line of the street.
3. Water surface elevations at major stream crossing for 10-, 25-, 50-, and
100- year storms.
4. Calculated vertical clearance at Cowart's Creek taking into account the
appropriate superelevation rate, superstructure depth and required
clearance.
5. Drawing vertical scale shall be as required by the City.
C. Typical Sections: Typical sections shall be required for all proposed and existing
roadways and structures. Typical sections shall include width of travel lanes,
shoulders, outer separations, border widths, curb offsets, and ROW. The typical
section shall also include PGL, centerline, pavement design, longitudinal joints,
side slopes, sodding/seeding limits, and sidewalks, if required, station limits,
common proposed/existing structures including existing pavement removal,
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riprap, limits of embankment and excavation, etc. The typical sections shall also
reference Pay Schedule for Item of work"Ride Quality of Pavement Surface".
D. Cross Streets: The Engineer shall provide an intersection layout detailing the
pavement design and drainage design at the intersection of each cross street. The
layout shall include the curb returns, geometrics, transition length, stationing,
pavement and drainage details. The Engineer shall design for full pavement
width to the ROW and provide a transition to the existing roadway.
E. Cut and Fill Quantities. The Engineer shall develop an earthwork analysis to
determine cut and fill quantities and provide final design cross sections at 100 feet
intervals. Cross sections shall be delivered in standard GEOPAK format on
11"x17" sheets and electronic files. The Engineer shall provide all criteria and
input files used to generate the design cross sections. Cross sections and
quantities shall consider existing pavement removals. Annotation shall include at
a minimum existing/proposed right of way, side slopes (front & back), profiles,
etc.
Four sets of drawings shall be submitted by the Engineer at the 30%, 60%, and
90%, and final submittals,respectively.
F. Plan Preparation. The Engineer shall prepare roadway plans, profiles and
typical sections for the proposed improvements. Prior to the 30% submittal the
Engineer shall schedule a workshop to review profiles and cross-sections with the
City and State. The profile and cross sections shall depict the 2, 5, 10, 25, 50, 100
and 500 year(if available)water surface elevations. The drawings will provide an
overall view of the roadway/existing ground elevations with respect to the various
storm design frequencies for the length of the project. This will enable the City
and State to determine the most feasible proposed roadway profile. The City will
approve the profiles and cross sections before continuing with the subsequent
submittals. This scope of services and the corresponding cost proposal are based
on the Engineer preparing plans to construct the roadway lanes. The roadway
plans shall consist of the types and be organized in the sequence as described in
"Stand Alone Manual Notice Number 00-1".
G. Wetlands Information. From the information provided, the wetland areas are to
be staked, fenced and the delineation surveyed by the Engineer. The survey data
shall be electronically transferred to the P&P sheets and the volumes calculated
for the delineated areas.
H. Pavement Design. The Engineer shall incorporate the pavement design
developed by the City for this project. The Engineer shall assume a street
pavement design of 10" Jointed Reinforced Concrete Paving and 8" Lime Treated
Subgrade. . The final Pavement Design may change from this assumption.
Pedestrian Facilities. The Engineer shall coordinate with the City to incorporate
pedestrian facilities as required. All pedestrian facilities must be designed in
accordance with the latest Americans with Disabilities Act Accessibility
Guidelines (ADAAG), and the Texas Accessibility Standards (TAS).
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DRAINAGE DESIGN (Function Code 161)
A. Drainage Report.
1. The Engineer shall review the existing drainage study and then shall
prepare a single updated comprehensive drainage study and report of the
project area. The report shall be divided into two phases:
The first phase will include the following items:
• Obtain existing HEC-2 models from applicable drainage authorities
(Brazoria Drainage District #4) to the extent possible, for use in
analysis and determination of the existing 2, 5, 10, 25, 50, 100 and 500
year (if available), water surface elevations at Cowart's creeks along
the project. This data will be utilized in the development of design
roadway profiles.
• Profile of natural ground along each proposed grade line of the
roadway.
• Profile of tentative proposed grade line of the roadway.
• Profile of existing roadway.
• Identify the existing drainage outfalls.
• Identify the names of existing creeks, bayous and/or ditches within the
project limits.
2. These profiles will be superimposed on a drawing along with the 2, 5, 10,
25, 50, 100 and 500 year (if available) water surface elevations. The
profile drawing will provide an overall view of the roadway/existing
ground elevations with respect to the various storm design frequencies for
the length of the project. This will enable the City and the State to
determine the most feasible proposed roadway profile. These profiles
must be submitted to the City and State and approved before continuing
with the preparation of the comprehensive drainage report. NOTE: THE
ENGINEER WILL COORDINATE WITH ALL GOVERNMENT
AGENCIES THROUGH THE STATE'S DISTRICT OFFICE.
The second phase will include the following items:
1. Manhole head losses are to be computed as per the City and State's
direction. Also, WINSTORM computations are not needed for hydraulic
grade line investigations. The head losses will be computed with a
pressure flow equation generally applicable to pipe running full flow. A
hydraulic grade line starting at the outfall channel will be determined for
each storm sewer system in order to obtain a design tailwater for each
existing system. The design tailwater will be the starting basis for the
design of the proposed storm sewer system.
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2. For drainage areas, the Engineer will limit the outfalls into existing storm
sewer to existing capacity flows, which will be determined by the
Engineer. Alternate flow routes, if feasible, will be looked into for
relieving storm sewer overload. The amount of the total detention storage
to control storm sewer runoff for the design frequency will be determined
based on hydrograph routing, as well as a rough estimate of the available
on-site volume. The method for handling the required off-site storage
volume is part of this scope.
3. The Engineer will prepare a report signed, sealed and dated by a
registered/licensed engineer and shall include the preliminary findings of
the storm sewer capacities, requirement for line rerouting, preliminary
detention storage volumes based on hydrograph and initial
recommendations on how to mitigate the storm impact on the receiving
streams. The report will also include preliminary sizing of the trunkline
for the proposed gravity storm sewer within the limits of the project,
conceptual and generic discussions of the alternatives considered, a
comparative cost associated with each alternative and a recommended
solution.
4. Recommendations at this point should be generic and conceptual in
nature, mainly for discussions with the State and the local government
entities.
5. Review the existing detention facility plans to determine if it was
constructed to allow the mitigation requirements for this project. If it does
not have capacity, determine where the detention facility can be placed.
Guideline approach to the 100 year impact analysis:
An impact analysis is required on bayous, creeks and ditches as related to the
State and FEMA criteria 10 and 100 year storm. The State required approach for
impact prediction is as follows:
• Drainage areas for the existing and proposed conditions.
• The Engineer will identify the existing drainage outfalls.
• Compute right of way corridor 100 year flood plain volumes for existing and
proposed roadway elevations. A decrease in 100 year flood plain volumes is
not allowed by the State or other governmental agencies, without adequate
offsite mitigation.
• Compute existing and proposed peak flows by using hydraulics and
hydrologic methodology and computer models. The additional lanes should
be accounted for by increasing percent development.
• Storage computations will be based on hydrograph calculations and peak
flows obtained in the item above. A mitigation volume for the 100 year storm
will be computed.
• Analyze existing and proposed drainage system and quantify the increase in
100 year peak flows resulting from the roadway improvements.
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• Hand calculations shall be provided which quantify the cut and fill within the
100 year flood plain, if any occur.
• Prepare conceptual 100 year sheet flow analysis for project utilizing existing
and proposed conditions.
• Obtain current hydrologic and hydraulic computer models from government
agencies and review and comment on the models.
• Current models will be updated to existing condition using the available State
aerial photographs, and submitted to governmental agencies as the revised
existing condition model.
• Analyze proposed roadway and outfall drainage improvements to quantify
impacts to revised existing condition model.
It is assumed that the existing detention facility constructed for the Dixie Farm
Road project has volume required for the mitigation of this project. Once the
volume for the required mitigation is determined, the Engineer will verify and
update the storage ledger for the existing detention facility through the City
Engineer. If there is not enough volume for the required mitigation, a
supplemental scope of services will be provided for the design.
B. Culvert and Storm Drain Design. The Engineer shall develop design details
that minimize the interference with the passage of traffic or incur damage to the
highway and local property. The Engineer shall provide layouts, drainage area
maps, and design of all drainage components. The Engineer shall design all
conventional storm drainage and cross drainage in conformance with the latest
edition of State Hydraulic Manual, Houston District criteria, and any specific
guidance provided by the State. Storm drain design shall be performed using
WinStorm or GEOPAK Drainage. Cross drainage design shall be performed using
THYSYS, THYSYS CULVERT, HEC 2 or HEC RAS. When oversized storm
drains are used for detention, the Engineer shall evaluate the hydraulic gradeline
throughout the whole system, within project limits, for the design frequency(ies).
The Engineer shall coordinate with the State any proposed changes to the
detention systems. The State will assess the effects of such changes on the
comprehensive drainage studies. The Engineer shall coordinate with the City,
State and designers of adjacent projects to check that all proposed drainage
systems accommodate the proposed construction phasing plan.
The Engineer shall perform the following:
1. Identify areas requiring trench protection, excavation, shoring and de-
watering.
2. Prepare drainage area maps.
3. If applicable,prepare plan/profile sheets for storm drain systems and
outfall ditches.
4. Select standard details from State or District's list of standards for items
such as inlets, manholes,junction boxes and end treatment, etc.
5. Prepare details for non-standard inlets, manholes and junction boxes.
6. Prepare drainage details for outlet protection, outlet structures and utility
accommodation structures.
42 03/29/12
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7. Identify pipe strength requirements.
8. Prepare drainage facility quantity summaries.
9. Identify potential utility conflicts and design around them, wherever
possible.
10. Take into consideration pedestrian facilities, utility impacts, and driveway
grades drainage impacts.
11. Identify existing ground elevation profiles at the ROW lines on storm
sewer plan and profile sheets.
12. Prepare Hydraulic Data Sheets for bridge structures at outfall channel.
This will be located at Cowart's Creek.
C. Storm Water Pollution Prevention Plans (SW3P). The Engineer shall develop
SW3P, on separate sheets from (but in conformance with) the TCP, to minimize
potential impact to receiving waterways. The SW3P shall include text describing
the plan, quantities, type, phase and locations of erosion control devices and any
required permanent erosion control measures.
D. Temporary drainage facilities. The Engineer shall develop plans for all
temporary drainage facilities necessary to allow staged construction of the project
and to conform with the phasing of adjacent construction projects without
significant impact to the hydraulic capacity of the area. Drainage area maps are
not required for temporary drainage.
E. Layout, Structural Design and Detailing of Drainage Features.
The Engineer shall develop layouts for the following:
1. Storm Sewers: New or modified storm sewers; inlets; manholes; trunk
lines.
2. Outfall channels within existing ROW.
3. Detention pond, associated outlet structures and details.
The Engineer shall use standard details where practical.
F. Bridge Scour Analysis. The Engineer shall perform a scour analysis on the
bridge over Cowart's Creek to determine if the foundations may be at risk due to
scour and erosion. If the scour is identified as a problem, mitigation
recommendations will be determined and placed into the plans.
G. Floodplain Cut and Fill. Using water surface elevation profiles determined by
the comprehensive drainage study, the Engineer shall calculate proposed cut and
fill volumes below the 100 year flood elevation.
SIGNING, MARKINGS AND SIGNALIZATION (Function Code 162)
A. Signing. The Engineer shall prepare drawings, specifications and details for all
signs. The Engineer shall coordinate with the City and State (and other Engineers
as required) for overall final signing strategies and placement of signs outside
contract limits. Sign detail sheets shall provide a summary of small signs. The
43 03/29/12
Contract#:
proposed signs shall be illustrated and numbered on plan sheets. Sign foundation
shall be selected from State Standards. Temporary and interim signing will be
designed as part of TCP preparation.
The Engineer shall provide the following information on sign/pavement marking
layouts:
1. Roadway layout.
2. Center line with station numbering.
3. ROW lines.
4. Culverts and other structures that present a hazard to traffic.
5. Location of utilities.
6. Existing signs to remain, to be removed, or to be relocated.
7. Proposed signs (illustrated and numbered).
B. Pavement Markings. The Engineer shall detail permanent and temporary
pavement markings and channelization devices on plan sheets. The Engineer
shall coordinate with the City and State (and other Engineers as required) for
overall final pavement marking strategies. Pavement markings shall be selected
from the latest State standards. Temporary and interim pavement markings will
be designed as part of TCP plan preparation.
The Engineer shall provide the following information on sign/pavement marking
layouts:
1. Proposed markings (illustrated and quantified) which include pavement
markings, object markings and delineation.
2. Quantities of existing pavement markings to be removed.
3. Proposed delineators and object markers.
4. The number of lanes in each section of proposed highway and the location
of changes in numbers of lanes.
5. ROW limits.
6. Direction of traffic flow on all roadways.
C. Traffic Signal Warrant Studies. The Engineer shall identify and prepare traffic
signal warrant studies, for justification of proposed traffic signals at Oiler Drive
and at Dixie Farm Road in accordance with the Texas Manual on Uniform
Control Devices (TMUTCD). This scope assumes that the City/TxDOT will
provide forecasted traffic volumes (24-hour traffic counts with hourly totals)
along Pearland Parkway, Oiler Drive and Dixie Farm Road. In addition,the
Engineer shall collect 24-hour traffic counts and AM and PM peak turning
movement counts with hourly totals at the following locations and develop
appropriate traffic volumes based on counts obtained and forecasted volumes
provided:
24-Hour Tube Counts:
1. Eastbound Oiler Drive west of Pearland Parkway
2. Westbound Oiler Drive east of Pearland Parkway
3. Southbound Pearland Parkway north of Oiler Drive
44 03/29/12
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4. Eastbound and Westbound Dixie Farm Road at proposed Pearland
Parkway intersection
5. S Main Street, northbound and southbound, in the vicinity of Oiler Drive
AM (7-9AM) and PM (4-6PM) Turning movement counts with hourly totals at
the following locations:
1. Pearland Parkway and Oiler Drive
2. S Main Street and Oiler Drive
3. S Main Street and Dixie Farm Road
D. Traffic Signals. Based upon the results of the Traffic Warrant Studies, the
Engineer shall identify and prepare Traffic Signal Plans for warranted traffic
signals at Oiler Drive and at Dixie Farm Road. If the warrant study determines
that signals are not required, the fee for the traffic signal design shall not be paid
to the Engineer. The Engineer shall confirm the power source for all signals and
coordinate with the appropriate utility agency. Traffic Signal Plans shall be signed
and sealed by a Texas Registered Professional Engineer. The Engineer shall
develop all quantities, general notes, specifications and incorporate appropriate
agency standards required to complete construction.
The following information shall be provided in the Traffic Signal Plans:
1. Layout
a. Estimate and quantity sheet
(1) List of all bid items
(2) Bid item quantities
(3) Specification item number
(4) Paid item description and unit of measure
b. Basis of estimate sheet (list of materials)
c. General notes and specification data.
d. Plan sheet(s)
(1) Existing intersection layout documenting existing utilities,
traffic control, etc.
(2) Proposed traffic Signal layout documenting signal pole
locations, illumination equipment on signal poles, phasing
diagram, pole and conductor schedules, wiring diagram,
detection equipment, pre-emption, controller location, and
interconnect details
e. Coordination with the City to obtain proposed signal timing
details.
2. General Requirements
a. Contact local utility company
(1) Confirm power source
(2) Develop the Electrical Service Data Sheet
b. Prepare governing specifications and special provisions list
c. Prepare Engineer's opinion of probable cost
45 03/29/12
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MISCELLANEOUS (Function Code 163)
A. Traffic Control Plan, Detours and Sequence of Construction. The Engineer
shall prepare Traffic Control Plans (TCP) for the project. The Engineer is to
complete Form 2229-Significant Project Procedures along with Page 4 of Form
1002, specifically titled Accelerated Construction Procedures. A detailed TCP
shall be developed in accordance with the latest edition of the Texas Manual on
Uniform Traffic Control Devices for Streets and Highways(Texas MUTCD). The
Engineer is to implement the current Barricade and Construction (BC) standards
as applicable. The Engineer shall interface and coordinate phases of work,
including the TCP,with adjacent Engineers.
1. The Engineer shall provide a written narrative of the construction
sequencing and work activities per phase and determine the existing and
proposed traffic control devices (regulatory signs, warning signs, guide
signs, route markers, construction pavement markings, barricades, flag
personnel, temporary traffic signals, etc.) to be used to handle traffic
during each construction sequence. The Engineer shall show proposed
traffic control devices at grade intersections during each construction
phase (stop signs, flagperson, signals, etc.). The Engineer shall show
temporary roadways, ramps, structures and detours required to maintain
lane continuity throughout the construction phasing.
2. Where detours are required, the Engineer shall develop typical cross
sections, calculate quantities, and show horizontal and vertical alignment
information. The Engineer shall provide a detailed layout and arrangement
of construction signs, construction pavement marking, traffic control
devices (including temporary signals and signal heads).
3. The Engineer shall be responsible to coordinate with the City and State in
scheduling a Traffic Control Workshop and submittal of the TCP for
Traffic Control Approval Team (TCAT) approval. The Engineer shall
assist the State in coordinating mitigation of impacts to adjacent schools,
emergency vehicles,pedestrians,bicyclists and neighborhoods.
4. Continuous, safe access to all properties during all phases of construction
is mandatory. The Engineer shall develop TCP to preserve existing curb
cuts. Approval from the City and State is required for any elimination of
existing access capacity.
5. The Engineer shall design temporary drainage to replace existing drainage
disturbed by construction activities or to drain detour pavement. The
Engineer shall show horizontal and vertical location of culverts and
required cross sectional area of culverts.
6. The Engineer shall identify and delineate any outstanding ROW parcels.
46 03/29/12
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7. Delineate areas of wetlands on traffic control plan sheets.
B. Illumination. The Engineer shall perform the following tasks for illumination
along Pearland Parkway:
1. Coordinate with the City who will identify locations of poles and
conduit to be used for illumination.
2. Prepare illumination plans consisting of conduit location and type
throughout the length of the project with elbows and stubouts at pole
locations to be specified and installed by the City and others.
3. The Engineer shall tabulate all quantities and provide summary sheets.
C. Exhibits for Utility Agreements. The Engineer shall coordinate with the City
and State regarding utilities. The Engineer shall prepare drawings early in the
design phase to be used as exhibits in utility agreements. The Engineer shall
show existing utilities, including those in conflict with construction on this
project. The Engineer shall prepare plans to avoid utility adjustments, if feasible.
The Engineer shall incorporate all requirements identified in the utility
agreements. The Engineer shall continue to maintain and update the utility
exhibits as necessary.
Identify and evaluate utility conflicts with proposed construction. Prepare and
submit to the City and State, drawings for required utility agreement:
1. An 11 x 17 inch reproducible drawing and title
2. Each utility drawing will include the following:
a. Existing right of way lines
b. Existing or proposed roadways
c. Proposed storm sewers
d. Underground utility in plan and profile
e. Limits of existing pipe casing
f. Owner of utility
g. Control of access line
h. Benchmark data
i. Utility company construction contact and phone number
j. Typical section view lengthwise along all pipe alignments crossing
under the pavement
3. Copies of correspondence with utility companies (if any)
4. Prepare a list of potential conflicts with existing utilities prior to the 30
percent submittal and at every milestone submittal date thereafter. This
utility conflict list must include highway station number, name of utility
company and type of facility, the contact person (with address and
telephone number), location of conflict (station and offset), proposed
highway facility, impacts to storm sewer, roadway, drainage ditch and
drilled shaft, expected clearance date, effect on construction and type of
adjustment necessary, etc. The Engineer shall maintain and update the
conflict list as necessary. After submittal to City and Design Division, the
Engineer will need to update the utility conflict list again due to ROW
certifications.
47 03/29/12
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C. Municipal Utility Design. The Engineer shall prepare detail plans, specifications,
quantities and estimate for City waterline placement and sanitary sewer
adjustments for incorporation into the PS&E package. The quantities and estimate
for pertinent bid items shall be broken out separately.
D. Landscaping Design. The Engineer shall prepare plans for the placement of
landscaping along the project limits. The landscaping will be the placement of
trees within the median with irrigation. If low impact development techniques are
required, a supplemental scope of services will be provided.
E. Estimate. The Engineer shall independently develop and report quantities in
standard State bid format at the 60%, 90% and Final PS&E submittals. The
Engineer shall identify and document quantity variances to be provided with each
submittal. In the event that Federal or State funds become available for this
project, the Engineer shall be prepared to input the estimate into DCIS per the
access rights given to the Engineer at the 90% and Final PS&E submittals.
F. Specifications. The Engineer shall develop the list of standard specifications with
the appropriate reference items from the estimate. The Engineer shall also
identify the need for any special specifications, and special provisions. The
Engineer shall prepare General Notes from the Houston District's Master List of
General Notes, Special Specifications and Special Provisions for inclusion in the
plans and bidding documents. The Engineer shall provide General Notes, Special
Specifications and Special Provisions in rich text format.
G. Construction Time Determination. The Engineer shall prepare a construction
time determination in accordance with the State's Administrative Circular No. 17-
93. The schedule shall indicate tasks, subtasks, critical dates, milestones, and
depicts the interdependence of the various items, and adjacent construction
packages. The Engineer shall provide assistance to the City and State in
interpreting the schedule.
H. Roadway Closures. One month prior to the 90 percent milestone submittal, the
Engineer shall submit to the City's and State's Project Manager, a list of the
proposed roadways and lane closures for the project along with the supportive
TCP. In addition, the Engineer shall submit a list of contact persons and their
addresses to be notified by the City's and State's Project Manager of the proposed
closures.
J. Bid Phase Services. There will be no bid phase services required for this project
as TxDOT will be letting the project.
K. Construction Phase Services. The Engineer shall be available during the
construction phase to review shop drawings, assist the Area Engineer on an as
needed basis during construction duration and to answer questions about the
design. This assistance shall include answering requests for information and the
design of necessary field changes. If any additional services are required during
construction, a supplemental scope of work will be provided.
48 03/29/12
Contract#:
BRIDGE DESIGN (Function Code 170)
All bridge structures shall be designed for HL 93 loading
A. Bridge Layout. The Engineer shall:
Prepare Bridge Layout plans and elevations for all bridge types listed below in
accordance with the latest edition of the State's LRFD Bridge Design Manual,
Bridge Project Development Manual and Bridge Detailing Manual. The bridge
shall be designed for 3 spans for the ultimate configuration of Cowart's Creek.
Submit the bridge layout to the State for approval before proceeding to structural
detail design. Coordinate with the State to determine the location of soil borings to
be drilled by the Engineer.
The Bridge layouts in Plan View shall contain the following information:
1. Reference line, centerline, or profile grade line (bearing, location, and station).
2. Horizontal curve information.
3. Right of way(if required).
4. Skew angle(s)
5. Bearing of centerline
6. Approach slab and curb returns
7. Typical bridge roadway section including preliminary proposed beam types and
spacings.
8. Slope for header banks and approach fills
9. Control stations at beginning and ending of bridge (with deck elevation)
10. Approach pavement and crown width
11. Bridge roadway width and curbs, face of rail, shoulders or sidewalks
12. Limits and type of riprap
13. Proposed features under structure
14. Location of profile grade line
15.North Arrow
16. Cross slope and superelevation data
17. Minimum horizontal distances and vertical clearance points
18. Location of soil core holes (station and offset)
19. Bent stations and bearings
20. Retaining wall locations, if applicable
21. Traffic flow directional arrows and stream flow direction(if any)
22. Railing types shown
23. Joint types and seal size, if used
24. Beam line numbers consistent with span details
25. Critical horizontal clearances (location of railroad tracks, nearby structures and
utilities)
26. Present and projected(20 years) ADT.
27. Design speed and functional classification.
28. Drawing scale shall be as recommended in the bridge detailing manual.
29. Show National Bridge Inventory(NBI)Number.
30. Accommodations for utilities (12"water line)
49 03/29/12
Contract#:
Bridge Layouts in Elevation View should contain the following:
1. Type of foundation
2. Finished grade elevations at beginning and end of bridge
3. Overall length of structure
4. Length,type of spans and units
5. Type of railing
6. Minimum calculated vertical clearance(s)
7. Existing and proposed ground lines clearly marked
8. Grid elevations and stations
9. Bent numbers encircled
10. Standard Title
11. Profile grade data
12. Type of riprap
13. Fixed/expansion condition of all bents
14. Column"H"heights
15. Number, size and length of foundations
16. Drawing scale shall be as recommended in the bridge detailing manual.
17. Accommodations for Utilities (12"water line)
Bridge Layouts in Typical Transverse Section should contain the following:
1. Widths (overall, roadway, shoulders, sidewalks, etc.)
2. Profile grade line and/or horizontal control line
3. Cross slope
4. Dimension to stage construction joints for widening or stage construction
projects
5. Type of railing
6. Beam type and numbers (if required)
Additional layout requirements for waterway structures and bridge classification culverts:
1. Design and 100 year peak discharges
2. Design and 100 year high water(HW)
3. Natural and through bridge velocities for design and 100 year floods
4. Calculated backwater for design and 100 year floods
5. Direction of flow for waterway crossings
6. Contours for water crossing
The Engineer shall develop bridge layouts from the schematic provided by the City and
State and submit a 100% complete bridge layout to the State at the 30% submittal to
provide ample review and design time. The Engineer shall not proceed with detailed
design until the preliminary bridge layouts are approved by the State. These drawings
include the following structures:
Northbound and Southbound Bridge over Cowart's Creek
B. Final Design Calculations and Details. The Engineer shall make final design
calculations and final detail drawings, per structure, in accordance with standard
50 03/29/12
Contract#:
requirements of the State. All bridge design shall be in conformance with the
latest edition of the State's LRFD Bridge Design Manual, Bridge Project
Development Manual, Bridge Detailing Manual, and AASHTO LRFD Bridge
Design Specifications. The Engineer's designer and checker shall both check all
calculations and initial each page. The Engineer shall submit for review all
structural design calculations and quantity calculations at the 90% submittal.
C. Creek Crossing Structures.
The Engineer shall prepare bridge layouts, typical sections, structural details
(with appropriate scale) and estimated quantities for structures, as listed below:
Description Approx Approx. Number Comments
Length Width of spans
Northbound over 75' 36' 1
Cowart's Creek
Southbound over 75' 24' 1
Cowart's Creek
* Engineer shall provide Bridge Layout for the entire structure (abutment to
abutment).
51 03/29/12
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C. L. DAVIS & COMPANY
LAND SURVEYING
1500 Winding Way
Friendswood,Texas 77546
281.482.9490
FAX 281.482.1294
cict ►�i.i; 4 41a.iSrvmpan'.com
February 9,2012
REVISED: February 15,2012
REVISED: February 21,2012
REVISED: March 8,2012
REVISED: March 20,2012
Mr. Edwin Rydell,P.E.
Project Manager
HDR Claunch & Miller
4635 Southwest Freeway, Suite 1000
Houston, Texas 77027
Re: City of Pearland Project: Pearland Parkway Extension
between Oiler Drive and Dixie Farm Road
Proposal No.2012-034(R4)
Prior C. L. Davis& Company Job No.: 11-421-91
Dear Mr. Rydell:
Our proposal for land surveying services for the above referenced project is as follows:
1. Establish Horizontal Control based on North American Datum 1983 and
Vertical Control based on North American Vertical Datum 1988
(2001 Adjustment)
Fee based on the following levels of efforts:
Principal—2 hours x 175 $350.00
R.P.L.S. —8 hours x 125 $1,000.00
CAD —4 hours x 95 5380.00
Three-man field crew—10 hours x 145 $1,450.00
Data Collector —10 hours x 40 $400.00
Clerical —0 hours x 55 $0.00
Subtotal $3,580.00
514/-Veliikt1 tke remit State o Texxs for oUerZO ears
2012-034(R4)CoP Proj.-Pearland Pkwy.Ext.between Oiler Dr.&Dixe Farm Rd(#11-421-91).doc
Mr. Edwin Rydell,P.E.
Proposal No. 2012-034(R4)
March 20, 2012
Page 2
2. Up-date prior C. L. Davis& Company Boundary and Easement Survey on
above referenced extension of Pearland Parkway and establish boundary on
proposed P/at of Oakbrook Estates Section 8 and the existing right-of-way of
Drive Farm Road
FEE BREAKDOWN:
A. Boundary Survey on intersection of Oiler Drive and Pearland Parkway
Fee based on the following levels of efforts:
Principal-1 hours x 175 $175.00
R.P.L.S. - 4 hours x 125 5500.00
CAD -0 hours x 95 $0.00
Three-man field crew-6 hours x 145 $870.00
Data Collector -6 hours x 40 $240.00
Clerical -0 hours x 55 $0.00
Subtotal $1,785.00
B. Boundary Survey on Oakbrook Estates,Section 8
Fee based on the following levels of efforts:
Principal-1 hours x 175 $175.00
R.P.L.S. -0 hours x 125 $0.00
CAD -0 hours x 95 $0.00
Three-man field crew-6 hours x 145 $870.00
Data Collector -6 hours x 40 $240.00
Clerical -0 hours x 55 $0.00
Subtotal $1,285.00
C. Boundary Survey on new right-of-way lines of Dixie Farm Road
Fee based on the following levels of efforts:
Principal-I hours x 175 $1 75.00
R.P.L.S. - 4 hours x 125 5500.00
CAD -O hours x 95 $0.00
Three-man field crew-6 hours x 145 $870.00
Data Collector -6 hours x 40 $240.00
Clerical -0 hours x 55 $0.00
Subtotal $1,785.00
314n/et/mg he IreNt State f Texxs far ai/er ZO 11 emirs
2012-034(R4)Co P oj.-Pearland Pkwy.Ext.between Oiler Dr.&Dixe Farm Rd(#I I-421-91).doc
Mr.Edwin Rydell,P.E.
Proposal No.2012-034(R4)
March 20. 2012
Page 3
D. Up-date prior Boundary created from previous Survey
Fee based on the following levels of efforts: $�)00
Principal—0 hours x 175
R.P.L.S. — 7 hours x 125 $875.00
CAD — 1 hours x 95 $95.00
Three-man field crew—6 hours x 145 $870.00
Data Collector —6 hours x 40 $240.00
Clerical —0 hours x 55 $0.00
Subtotal $2,080.00
Total of Item 2 $6,935.00
3. Up-date prior C. L. Davis& Company Topographic and Utility Investigation
Survey on above referenced portion of Pearland Parkway Extension
(Approximately 5,200'long x 200'wide strip) (Fee includes extending prior
limits to include the full intersection of Oiler Drive and Pearland Parkway)
(Fee includes Horizontal and Vertical location of existing pipelines and cross
sections on Coward Creek 200'north of north right-of-way of line proposed
Pearland Parkway). On area between Oiler Drive and Town Lake Detention
Pond, only the utilities will be double checked from previous survey. (Fee does
not include new cross sections on existing right-of-way)
FEE BREAKDOWN:
A. Topographic and Utility Investigation Survey on intersection of
Pearland Parkway and Oiler Drive
Fee based on the following levels of efforts:
Principal—I hours x 175 $1 75.00
R.P.L.S. — 2 hours x 125 $250.00
CAD — 12 hours x 95 $1,140.00
Three-man field crew— 10 hours x 145 $1,450.00
Data Collector — 10 hours x 40 $400.00
Clerical —0 hours x 51 50.00
Subtotal $3,415.00
B. Check existing utilities and add new water line on existing right-of-way
Of Pearland Parkway (Approximately 2,400')
Fee based on the following levels of efforts:
Principal—0 hours x 175 $0.00
R.P.L.S. — 2 hours x 125 $250.00
CAD —3 hours x 95 $285.00
Three-man field crew—5 hours x 145 $725.00
Data Collector —5 hours x 40 $200.00
Clerical —1 hours x 55 $55.00
Subtotal $1,515.00
5i/inlet/in-9 he C reAt State of Texas for oiler ZO
2012-034(R4)CoP Proj.-Pearland Pkwy.Ext.between Oiler Dr.&Dixe Farm Rd(#11-421-91).doc
Mr. Edwin Rydell,P.E.
Proposal No. 2012-034 (R4)
March 20. 2012
Page 4
C. Re-Topo area from Shadycrest Subdivision to Dixie Farm Road and
extended Cross-sections on Creek(Approximately 3,000') long by
200' wide
Fee based on the following levels of efforts: $350.00
Principal—2 hours x 175 $1,000.00$33
R.P.L.S. — 8 hours x 125 $2,850.00
CAD —30 hours x 95 $4,350.00
Three-man field crew—30 hours x 145 $/,350 00
Data Collector —30 hours x 40 S0.00
Clerical —0 hours x 55
Subtotal $9,750.00
Total of Item 3 $14,680.00
4. Topographic and Utility'Investigation Survey on Dixie Farm Road
approximately 300'north and south of the proposed centerline intersection of
Pearland Parkway(Approximately 600')
Fee based on the following levels of efforts:
Principal—0 hours x 175 $0.00
R.P.L.S. — 0 hours x 125 $0.00
CAD —10 hours x 95 $950.00
Three-man field crew—8 hours x 145 $1,160.00
Data Collector —8 hours x 40 $320.00
Clerical —0 hours x 55 $0.00
Subtotal
$2,430.00
5. Prepare Parcel Maps on (3) tracts between Dixie Farm Road and Shadycrest
Subdivision, excluding the strip being dedicated by the proposed Plat of
Oakbrook Estates Section 8(Per TxDOT Standards)
Fee based on the following levels of efforts:
Principal—3 hours x 175 $525.00
R.P.L.S. — 30 hours x 125 $3,750.00
CAD — 16 hours x 95 $1,520.00
Three-man field crew—8 hours x 145 $1,160.00
Data Collector —8 hours x 40 $320.00
Clerical —4 hours x 55 $220.00
Subtotal $7,495.00
5 irJeliinl the 9ret .torte o f Tegro for oi/er,Z4
2012-034(R4)CoP Proj.-Pearland Pkwy.Ext.between Oiler Dr.&Dixe Farm Rd 011-421-91).doc
Mr.Edwin Rydell,P.E.
Proposal No.2012-034(R4)
March 20,2012
Page 5
6. Preparation of TxDOT Title Sheet, TxDOT Survey Control Index Sheet and
TxDOT Horizontal and Vertical Control Sheet
Fee based on the following levels of efforts: $2,800 00
Principal—16 hours x 175
R.P.L.S. —24 hours x 125 $3,000.00
CAD —40 hours x 95 $3,800.00
Three-man field crew—0 hours x 145 $0.00
Data Collector —0 hours x 40 $0.00
Clerical —0 hours x 55 50.00
Subtotal $9,600.00
7. Stake control baseline and stake off-set points at 1,000'stations along
proposed right-of-way of Pearland Parkway
Fee based on the following levels of efforts:
Principal—4 hours x 175 $700.00
R.P.L.S. — 4 hoursx 125 $500.00
CAD — 7 hours x 95 5665.00
Three-man field crew—20 hours x 145 $2,900.00
Data Collector —20 hours x 40 5800.00
Clerical —0 hours x 55 $0.00
Subtotal 55,565.00
8. Establish Horizontal and Vertical location of core bores and wetland areas
(To be staked by others)
Fee based on the following levels of efforts:
Principal—0 hours x 175 50.00
R.P.L.S. — 0 hoursx 125 $0.00
CAD —1 hours x 95 $95.00
Three-man field crew—4 hours x 145 5580.00
Data Collector —4 hours x 40 5160.00
Clerical —0 hours x 55 50.00
Subtotal $835.00
9. Prepare location sketches for Horizontal and Vertical Control Monuments
and over-all sketch per TxDOT Standards
Fee based on the following levels of efforts:
Principal—3 hours x 175 $525.00
R.P.L.S. — 6 hoursx 125 $750.00
CAD — 10 hoursx 95 $950.00
Three-man field crew—0 hours x 145 50.00
Data Collector —0 hours x 40 50.00
Clerical —0 hours x 55 $0.00
Subtotal $2,225.00
IA rti'et iv>i, tke y reGCt 5 tNte of Texas for over.ZO JM1rs
2012-034(R4)CoP P oj.-Pearland Pkwy.Ext.between Oiler Dr.&Dixe Farm Rd(#11-421-91).doc
Mr. Edwin Rydell,P.E.
Proposal No.2012-034 (R4)
March 20,2012
Page 6
10. Preparation of Digital Terrain Model(DTM) and create contours
Fee based on the following levels of efforts:
Principal-0 hours x 175 $0.00
R.P.L.S. - 2 hours x 125 $250.00
CAD -11 hours x 95 $1,045.00
Three-man field crew-0 hours x 145 $0.00
Data Collector -0 hours x 40 $0.00
Clerical -0 hours x 55 $0.00
Subtotal $1,295.00
Total Amount of Proposal $54,640.00
Any changes or revisions in the scope of the project after authorization to proceed will be billed on an hourly
basis as described below:
• Principal $175.00
• Registered Professional Land Surveyor(RPLS) $125.00
• Technical/CAD $95.00
• Three-man field crew $145.00
• Data Collector $40.00
• Clerical $55.00
All surveying services are under the jurisdiction of the Texas Board of Land Surveying: 7701 North Lamar,
Suite 400: Austin, Texas 78752: phone number: 512-452-9427. Any complaints about surveying services
should be sent to the above address to the attention of Complaints Officer of the Board.
Thank you for the opportunity to submit this proposal and we look forward to working with you.
Sincerely, Approved & Accepted
C. L. Davis, R.P.L.S. Mr. Edwin Rydell, P.E. Date:
HDR I Claunch & Miller
514 r�e�ivi.� the great State of Texts for eler,ZO �et�rs
2012-034(R4)CoP Proj.-Pearland Pkwy.Ext.between Oiler Dr.&Dixe Farm Rd(#11-421-91)doe
GEOTEST ENGINEERING, INC.
Geotechnical Engineers&Materials Testing
5600 Bintliff Drive Houston,Texas 77036 Telephone: (713) 266-0588
Fax: (713) 266-2977
Proposal No. 1140311499
February 16, 2012
Mr. Edwin Rydell, P. E.
HDR Engineering, Inc.
4635 Southwest Freeway, Ste 1000
Houston, Texas 77027
Reference: Proposal for Geotechnical Investigation
Pearland Parkway Improvements
Proposed Bridge over Cowart's Creek
City of Pearland, Texas
Dear Mr. Rydell:
In accordance with your request, Geotest Engineering, Inc. (Geotest) is pleased to present
this revised proposal for the geotechnical investigation for the proposed bridge over Cowart's
Creek of the referenced project. The depth of the creek is about 10 to 15 feet.
Purpose and Scope
The purposes of this study are to perform a geotechnical investigation and develop
geotechnical recommendations for the proposed bridge over Cowart's Creek.
The scope of services is based on the information provided to us on February 7, 2012 and
your e-mail dated February 15, 2012 and consists of the following:
• Drill and continuous sample two (2) soil borings, one on each side of the
creek and each boring to a depth of 80 feet. Texas Cone Penetration (TCP)
tests will be performed on every 5-foot interval for all borings. It is assumed
that the proposed borings will be located and tied in by you or your surveyor.
• Perform laboratory tests on representative soil samples to evaluate the
engineering properties of the soils.
• Perform engineering analyses to develop geotechnical recommendations for
the design of the proposed bridge structures.
• Develop design axial capacity curves for the bridge foundation
including skin friction and point bearing for piling and drilled shaft in
accordance with TxDOT Houston District's procedures.
• Provide D50, if needed, for scour analyses (by others).
Mr. Edwin Rydell,P.E. Proposal No. 1140311499
Page 2 February 16,2012
• Perform slope stability analyses, if required, for abutment slope. The
analyses will be based on the soil strength parameters from the
laboratory CU Triaxial Compression tests.
• Submit a final geotechnical report containing a plan showing the locations of
the borings,Wincore logs and recommendations as outlined above.
Schedule and Fees
We should be able to start field work within two (2) weeks after receiving your written
authorization. The field work will be complete in about three (3)days,barring bad weather. The
laboratory tests will be completed in about four (4) weeks. The geotechnical report, which will
include field and laboratory data and design recommendations, will be submitted in about eight
(8)weeks after receiving the written authorization.
Based on the scope of work outlined above, the cost of the field investigation, laboratory
testing, engineering analyses, and a final geotechnical report will be a lump sum $20,474.00. A
cost breakdown is provided in Attachment No. 1.
We appreciate the opportunity to submit this proposal. Formal authorization is required
for our services. This may be provided by signing in the space provided below and returning one
copy for our files.
Very truly yours,
GEOTEST ENGINEERING,INC.
Kuo-Chiang`rrank"Lin,P.E.
Sr. Vice President
FL\MB\ego
Copies Submitted: (1)
Enclosures: Attachment No. 1—Cost Breakdown
PC38\Geotechnical\Proposals\40311499R.DOC
ACCEPTED BY:
PRINTED NAME:
TITLE:
DATE:
Project: Pearland Parkway Improvements Proposal No.: 11403011499
Proposed Bridge over Cowart's Creek
City of Pereland, Texas
Attachment No. 1
COST BREAKDOWN
QUANTITY UNIT RATE COST
Engineering Services
Sr. Project Manager 5 hrs. $167.00 $835.00
Sr. Engineer 10 hrs. $123.00 $1,230.00
Staff Engineer 20 hrs. $87.00 $1,740.00
Support Personnel(Drafting,Word Processing) 5 hrs. $48.00 $240.00
Subtotal $4,045.00
Subsurface Field Investigation
Mobilization/Demobilization of Truck Mounted Drill Rig and Crew 1 ea. $500.00 $500.00
Drilling and Continuous Sampling,Truck Mounted Rig,from 0 to 50 feet 100 ft. $18.00 $1,800.00
Drilling and Continuous Sampling,Truck Mounted Rig,from 50 to 100 feet 60 ft. $20.00 $1,200.00
Surcharge for drilling using Marsh Buggy/All Terrain Vehicle 160 ft. $6.00 $960.00
Grouting of Completed Bore Holes 160 ft. $5.00 $800.00
TxDOT Cone Penetration Test(every 5 feet) 32 ea. $23.00 $736.00
Utility Clearance for Boring Location and Field Coordination of Field Work 20 hrs. $63.00 $1,260.00
Subtotal $7,256.00
Laboratory Tests
Liquid and Plastic Limits 32 ea. $53.00 $1,696.00
Moisture Content 32 ea. $8.00 $256.00
Percent Passing No.200 Sieve 32 ea. $41.00 $1,312.00
Sieve Analysis through No.200 Sieve 2 ea. $50.00 $100.00
Sieve Analysis with Hydrometer 2 ea. $150.00 $300.00
Unconfined Compressive Strength of Soil 16 ea. $40.00 $640.00
Unconsolidated-Undrained Triaxial Compressive Strength,per Specimen or Stage 16 ea. $55.00 $880.00
Consolidated-Undrained(CU)Triaxial Compression with Back Pressure and Pore 2 ea. $1,800.00 $3,600.00
Pessure Measurement-3 Specimens
Specific Gravity 2 ea. $55.00 $110.00
Pinhole Test 1 ea. $246.00 $246.00
Crumb Test 1 ea. $33.00 $33.00
Subtotal $9,173.00
Total $20,474.00
pc38:\geotechn ical\Proposals\40311499r.xls\Cost
A CERTIFICATE OF LIABILITY INSURANCE 6/1/2012
6ni2o12 2/23/2012
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER Lockton Companies,LLC-1 Kansas City NAME:
444 W.47th Street,Suite 900 PHONE IF AAX IC,No):
INC.No.Extl: _ (
Kansas City MO 64112-1906 E-MAIL
ADDRESS:
(816)960-9000 INSURER(S)AFFORDING COVERAGE NAIC#
INSURER A:Hartford Fire Insurance Company 19682
INSURED INSURER B:St.Paul Fire and Marine Insurance Company 24767
1013472 HDR ENGINEERING,INC.
ATTN:LOUIS J.PACHMAN INSURER C:Sentinel Insurance Company,Ltd. 11000
8404 INDIAN HILLS DRIVE INSURER D:Zurich American Insurance Company 16535
OMAHA,NE 68114-4049 INSURER E:
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMIDDIYYYY) (MM/DDIYYYY)
A GENERAL LIABILITY Y Y 37CSEQUO950 6/1/2011 6/1/2012 EACH OCCURRENCE $ 1-000900
DAMAGE TO RENTED $ 1,000,000
X COMMERCIAL GENE BILITY PREMISES(Ea occurrence)
CLAIMS-MADE L2dOCCUR MED EXP(Any one person) $ 10.000
X Contractual Liab. PERSONAL&ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000.000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2.000.000
POLICY X JECOT- X LOC $
AUTOMOBILE LIABILITY N N 37CSE UO951(AOS) 6/1/2011 6/1/2012 COMBINED SINGLE LIMIT !1
A ) (Ea accident) $ 2,000,000
A 37CSEQU0952(HI) 6/1/2011 6/1/2012
BODILY INJURY(Per person) $ XXXXXXX}{ ANY AUTO
ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ XXXXXXX
AUTOS AUTOS PROPERTY DAMAGE
X HIRED AUTOS AUUTOSWNED
(Per accident) $ XXXXXXX
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EXCESS LIAB CLAIMS-MADE (EXCLUDES PROF.LIAB) AGGREGATE $ 1.000,000
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ANY PROPRIETOR/PARTNER/EXECUTIVE - E.L.EACH ACCIDENT $ 1000,000
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If yes,describe under
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PROFESSIONAL
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DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required)
RE:EXTENSION OF PEARLAND PARKWAY FROM OILER DR TO DIXIE FARM RD.CITY OF PEARLAND IS NAMED AS ADDITIONAL INSURED ON
GENERAL LIABILITY AS PER WRITTEN CONTRACT,ON A PRIMARY,NON-CONTRIBUTORY BASIS. WAIVER OF SUBROGATION APPLIES
WHERE APPLICABLE BY LAW.
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11666822 AUTHORIZED REPRESENTATIVE
CITY OF PEARLAND
3519 LIBERTY DRIVE
PEARLAND TX 77581
ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 01988-2010 CORPORATION.All rights reserved
Contract No. 2010-01
ATTACHMENT G
TxDOT DOCUMENT AND INFORMATION EXCHANGE
HOUSTON DISTRICT PROCEDURES
House Bill 6 enacted by the 63rd legislature, established uniform procedures for the transmittal
of Texas Department of Transportation (TxDOT) information to outside parties. This procedure
is currently being successfully used for documenting the transmittal of computer data. The
following corollary procedure has been developed to assure uniform transaction documentation,
adequate storage environments, and sufficient information to enable indexing and shared access
of computer media received.
Exchange of project files between the Project Engineer and the Consultant/Contractor may be
easily handled using our FTP server. Instructions for the use of FTP, see page 14 of 17, can also
be found internally at http://houwwwcn1/groups/informationsystems/fags/FAQframesPage.htm.
If FTP can not be used, deliveries of virus-free CDs containing project files by the
Consultant/Contractor are to include a completed MEDIA INFORMATION FORM (hardcopy
sample attached).
Upon final approval and acceptance of the job, the Project Engineer will send all project files
and one copy of the MEDIA INFORMATION FORM (if applicable) to Network Operations in
Information Systems for archiving, indexing, and subsequent retrieval. Information and
instructions regarding the archiving of design projects may be found internally at
http://houwwwcn1/groups/informationsystems/fags/FAQframesPage.htm. The information on
archived design projects will be available for use by all TxDOT employees.
No media will be accepted by a TxDOT Project Engineer without a properly prepared MEDIA
INFORMATION FORM.
It is the additional responsibility of the Project Engineer to assure all files received from a
Consultant/Contractor meet TxDOT standards whether via FTP or on CD, DVD, or USB
memory stick. To enable a workable procedure that will benefit all computer users, information
on files delivered by CD must also be included as follows:
1. Use the MEDIA INFORMATION FORM to document any existing
Consultant/Contractor prepared, original, computer media in your possession.
2. Review the prepared forms and determine that adequate indexing information is
available. Based solely on the information contained on the form, one should be
able to determine the media contents.
A. If existing media documentation is adequate, forward the media and the
completed requisite form to Network Operations.
B. If existing media documentation is inadequate, review the contents of the
media locally and complete the documentation prior to submitting to
Network operations.
Page 1 of 16
(Revised 10/08)
Contract No. 2010-01
SPECIAL PROVISIONS
STANDARDS AND REQUIREMENTS
PURPOSE:
The purpose of the following Special Provisions is to identify and define TxDOT's Information
Systems requirements and approved procedures to facilitate their use. Recognizing that TxDOT
has a significant investment in hardware, software, and training of personnel engaged in
automated plan preparation, precautions are required to assure that the products of this contract
are compatible with that investment. It is TxDOT's intention that: The Consultant/Contractor
shall provide virus-free files. The virus-free files provided, using TxDOT's hardware and
software, must display as plotted and subsequently plot as displayed without conversion,
translation, or additional manipulation. In as much as the goal of this contract is to obtain the
Consultant/Contractor's original engineering products, no conversion or translation expenses
incurred by the Consultant/Contractor shall be charged to, or be paid by, TxDOT.
GENERAL REQUIREMENTS:
Due to the variety of hardware and software available in each section and area office, and to
assure the compatibility of files received and data exchanged, the Project Engineer will indicate
all approved media(s) and data format(s) on the included APPROVED PRODUCTS LIST. The
Consultant/Contractor shall provide, using exclusively the products selected from the
APPROVED PRODUCTS LIST, virus-free files and data conforming to the column spacing and
format conventions required by TxDOT programs unless alternately directed by the Project
Engineer (see attached Column and Spacing Formats section of these Special Provisions). The
Consultant/Contractor shall scan the media for viruses prior to uploading via FTP or delivering
any files to TxDOT.
It is the Consultant's/Contractor's responsibility to solicit any additional information that may be
required to assure that all media, files and data formats are 100 percent compatible with
TxDOT's information resources.
MICROSTATION GRAPHICS FILES:
The Consultant/Contractor shall be furnished, on the Department's choice of media listed on the
attached APPROVED PRODUCTS LIST, the following information:
1. TxDOT's File Examples
2. TxDOT's Plot File Examples
3. CADD File Naming Convention Guideline for the Houston District
Page 2 of 16
(Revised 10/08)
Contract No. 2010-01
MicroStation .DGN file characteristics will be consistent with TxDOT standards including, but
not limited to, level use, font designations, line weight and color criteria. These characteristics
are not to be altered or revised in any manner without authorization by the District Information
Resources Administrator. Should a compatibility problem arise, it is the responsibility of the
Consultant/Contractor to bring the problem to the attention of the TxDOT Project Manager who
will work with Information Systems personnel and negotiate an appropriate solution.
It is the intent of TxDOT, and this contract, to secure MicroStation .DGN files which have
elements of the same integrity, singularly, and attributes as elements generated by TxDOT's
CADD system, Bentley's MicroStation, as well as, file utilization consistent with TxDOT
standards. (See this project's Scope of Services for specific version information.)
Project Design File Criteria
File Descriptions and Terminology: Level use, element location, style, and symbology
requirements follow:
Planimetric File: Generally a product of stereo digitized aerial photography. The planimetric
contains existing topographic and geographic features within the limits of the projected contract.
The planimetric serves as a foundation for referencing and the development of the proposed.
Without the Project Engineers written agreement, this file shall not be modified.
Master Design File, or Schematic Layout: Graphical description of proposed improvements
containing graphic elements representing engineering alignments and proposed features.
Categories which can simultaneously reference identical coordinates of the planimetric include
Right Of Way Maps, Roadway Design, Bridge Design, Traffic Signing, Signals, Striping and
Control Plans, and Project Limits Profiles.
SHEET FILE:
Standard sheet format should be appropriate to the category of the Design File it references. The
referenced Design File is to be displayed within a single sheet file and will be terminated by clip
referencing to matchlines contained in the Design File. The sheet file will contain all annotation
appropriate to the Design File application or category being referenced. Typical examples are
text, dimensioning, ramp labeling, patterning, hatching,profile data, etc.
File Requirements
The virus-free media delivered by the Consultant/Contractor shall include documentation
of the following:
1. A Media Directory Listing shall be supplied for this information.
2. The symbology, weight, style and color standards for design elements. (See DGNLIB @
www.dot.state.tx.us/tsd/geopak/txdotcadd.htm)
3. Level menu showing level use consistent with TxDOT standards. (See DGNLIB @
Page 3 of 16
(Revised 10/08)
Contract No. 2010-01
www.dot.state.tx.us/tsd/geopak/txdotcadd.htm)
4. Font characteristics and pen tables consistent with TxDOT standards. (Standards
Attached)
5. Completed Consultant/Contractor media index showing name and contact information for
computer systems utilized by the Consultant/Contractor. (Form Attached)
6. CADD File Naming Convention Guidelines for the Houston District. (Standards
available internally at Link: http://houtxdocs/houtxdocs/Iinks.asp?id=HOUSTON004622631)
MINIMUM MICROSTATION GRAPHIC FILE REQUIREMENTS:
As a minimum requirement, the MicroStation .DGN graphic files shall be comprised of elements
defined with the following graphic entities and attributes.
Required graphic entities:
Line - 2 connected points that form a single entity
Line Strings - a series of connected points that form a single entity
Polygon - a series of connected points that form a closed entity
Circle - the geometric definition of a circle (not a line string)
Arc - a segment of a circle (not a linestring or polygon)
Symbol - a group of graphic entities that form a single entity
Cell - a named,retrievable symbol
Required entity attributes:
Level - a drawing layer that can be selectively turned on or off
Line Weight - a line weight(width)
Line Style - a line symbology(dashed, dot-dash, etc.)
Color - a color code
All plots and graphics media provided as a result of this contract shall become the property of
TxDOT.
Page 4 of 16
(Revised 10/08)
Contract No. 2010-01
APPROVED PRODUCTS LIST
(TxDOT: Check the appropriate media.)
Microcomputer and High-End Data Format
Workstation Media Types
CD-ROM Intel
DVD-ROM Intel
USB Memory Stick Intel
POSSIBLE SOFTWARE
(TxDOT: Check the appropriate software.)
(Enter version number in space provided.)
Word Processors Spreadsheet Programs
Microsoft Word Microsoft Excel
Database Programs Operating System
Microsoft Access Microsoft XP
CADD Software
Bentley MicroStation
Bentley GEOPAK
Page 5of16
(Revised 10/08)
Contract No. 2010-01
TEXAS DEPARTMENT OF TRANSPORTATION
MEDIA INFORMATION FORM
FIRM NAME
FIRM CONTACT PHONE NO.
Email ADDRESS
TxDOT CONTACT
MEDIA OPERATING SYSTEMS
MEDIA FORMAT
LIMITS
ACCOUNT/CONTRACT NO.
CSJ NO. HIGHWAY NO.
THE FILES HAVE BEEN SCANNED
FOR VIRUSES AND ARE VIRUS FREE:
(NAME)
(EXAMPLE FOR THE MEDIA LABEL: THE FILES LISTED ON THIS FORM
THAT ARE ON 2 OR MORE MEDIA MUST BE LABELED WITH THE CSJ NO.
0999-99-9999 AND NUMBERING SYSTEM OF 1 OF 2,2 OF 2.)
MEDIA LABEL OF
TO BE COMPLETED BY HOUSTON DISTRICT INFORMATION SYSTEMS PERSONNEL
RECEIVED BY:
DELIVERED BY:
SPECIAL INSTRUCTIONS:
Page 6of16
(Revised 10/08)
Contract No. 2010-01
DRAWING INDEX
CSJ NO. HIGHWAY NO.
MEDIA LABEL OF ACCOUNT/CONTRACT NO.
DESIGN FILE DESCRIPTION/STATION LIMITS SIZE SHEET REFERENCE
NAME
102ra101.dgn Alignment File
Page 7 of 16
(Revised 10/08)
Contract No. 2010-01
LEVEL STRUCTURE
CSJ NO. DRAWING TITLE HIGHWAY
ROADWAY PLAN AND PROFILE
DESIGN FILE NAME STATION LIMITS SHEET NO
RPP09.DGN 1046+00 TO 1057+00 107
RF REFERENCE FILE NAME REFERENCE DESCRIPTION
1 ALIGN.DGN HORIZONTAL ALIGNMENT FILE
2 BGEOMDGN BRIDGE GEOMETRY FILE
3 DTOPO.DGN DESIGN TOPOGRAPHY
4 RGEOMDGN ROADWAY GEOMETRY FILE
5 PPSHT01.DGN REF BORDER FOR ROAD PLAN AND
PROFILE SHTS.
6 RDWYPRO.DGN BELTWAY 8 PROFILE
CELL LIBRARY: BGE.GEL
PLOT CONFIG: BGE.PLT
Page 8 of 16
(Revised 10/08)
Contract No. 2010-01
PLOTTING INFORMATION
CSJ NO. HIGHWAY NO.
MEDIA LABEL OF ACCOUNT/CONTRACT NO.
PLOTTING INSTRUCTIONS:
COLOR TABLES
PEN TABLES
CELL LIBRARIES
PLAN SHEETS (DGN.FILES)
PARCEL SKETCHES (DGN FILES WITH DIFFERENT DESC)
EXAMPLE DOCUMENTATION
AVAILABLE AT YOUR REQUEST
- Cell Library
- Plotting Pen Tables
- Menus
- Seed Files
Page 9 of 16
(Revised 10/08)
Contract No. 2010-01
CONSULTANTS STANDARDS MEDIA DOCUMENTATION
This Media contains standard MicroStation cell libraries,plotting pen tables, menus, and seed
files used by the Houston District of the Texas Department of Transportation and is provided to
Consultant Contracting Projects.
DRAFTING STANDARDS AND GRAPHIC SEED FILES:
http://www.dot.state.tx.usitsdigeopalc/txdotcadd.htm
CELL LIBRARIES:
FILE NAME DESCRIPTION
e_sheet.cel Standard Sheets for English Projects Cell Library
advplan.cel Advanced Planning Cell Library
gdb1000.cel Houston District Standard Cell Library
schplan.cel Schematic Planning cell Library
sign.cel Sign Cell Library
Page 10 of 16
(Revised 10/08)
Contract No. 2010-01
WORKSTATION COLOR TABLES:
FILE NAME DESCRIPTION
32color.ctb 16 Colors Color Table
v256color.ctb 256 Colors Color Table (Houston District Standard)
schplot.ctb Advance Planning Color Table
FONT LIBRARY:
FILE NAME DESCRIPTION
txdot.rsc Standard Font Library
GRAPHIC SAMPLE FILES:
FILE NAME DESCRIPTION
192gt01.dgn Sample Houston District Title Sheet
192pp06.dgn Major Freeway Section(portion of State Highway 6)
192ppOl.dgn Non-freeway Section (portion of State Highway 6)
distl2.dgn Reference file for 192gt01.dgn
dl2ant.dgn Reference file for 192gt01.dgn
192r2d01.dgn Reference file for 192gt01.dgn, 192pp06.dgn, and 192pp01.dgn
192ra101.dgn Reference file for 102gt01.dgn, ,192pp06.dgn and 192pp0'.dgn
192rg01.dgn Reference file for 192gt01.dgn, and 192ppOl.dgn
Page 11 of 16
(Revised 10/08)
Contract No. 2010-01
Planimetric/DTM
File Level Menu
Photogrammetry Feature DTM Microstation V8 Name Level
Control
Horizontal Control, Principal Point no p control ground ctrl 1
Road
Paved Road , Curb yes p road paved, curb 2
Dirt Road yes p road dirt 3
Guard Rails no p road guard rail 4
Guard Fences no p road guard fence 5
Guard Posts no p road guard post 7
Concrete Barrier no p road conc barrier 6
Paint Stripe Solid and Dashed yes p road paint stripe 62
Bridge End yes p road bridge end 9
Cattle Guard no p_road cattle guard 16
Overhead Sign no p road overhead sign 7
General Road Feature no p_road general 7
feature
Railroad
Railroad Track RR Controls no p railroad rr control 10
Drainage
Concrete Dam yes p drainage conc dam 27
Concrete Drain yes p drainage conc drain 28
Earthen Dam yes pdrainage earthen 26
dam
Riprap yes p drainage riprap 8
Culvert yes p drainage culvert 9
Inlet yes p drainage inlet 9
Water yes p drainage water 25
Marsh yes p drainage marsh 24
Structure
Building no p structure building 11
Ruin no p structure ruins 12
Sidewalk no p structure sidewalk 13
Slab no p structure slab 14
Porch, Deck no p structure porch 15
Stairs, Steps no p structure stairs 16
Fence, Gate, Post no p structure fence 17
Retaining Wall no p structure ret wall 18
Wall no p structure wall 18
Cemetery no p structure cemetery 23
Billboard no p structure billboard 21
Sign, Sign Pole, Sign Post no p structure sign 21
Antenna, Cellular Tower, Satellite no p_structure antenna 20
Dish
Page 12 of 16
(Revised 10/08)
Contract No. 2010-01
Windmill no p structure windmill 23
Flag Pole no p structure flag pole 20
Pipes no p structure pipe 23
Tank no p structure tank 23
Area Under Construction no p_structure constr 12
area
General, AC Unit,Goal Large,Small no p_structure general 23
Circle
Unidentified Feature no p_structure 23
unidentified
Utility
Fire Hydrant no p utility fire hydrant 20
Manhole no p utility manhole 20
Marker,Meter, Valve no p utility marker 20
Transmission Tower, transmission no p_utility trans tower 20
Line
Pipeline no p utitlity pipeline 22
General, Pole,Pole LP, TFP, LP
Traffic Light, Gas Light no p utility general pole 20
Vegetation
Woods no p veg woods 29
Tree no p veg tree 29
Tree Farm no p veg tree farm 30
Tree Orchard no p veg tree orchard 29
Palm no p veg palm 29
Digital Terrain Model (DTM)
Breakline yes p dtm breakline 40
General Breakline yes p_dtm general 53
breakline
Retaining Wall Breakline yes p dtm retaining wall 48
Sidewalk Breakline yes p dtm sidewalk 43
Mass Points yes p dtm mass points 38
Water Obscured yes p dtm water obscured 45
Obscured Area yes p dtm obscured area 41
Pit and Fill Area yes p dtm pit or fill area 24
Stock Pile yes p dtm stock pile 19
Page 13 of 16
(Revised 10/08)
Contract No. 2010-01
How to Use WSFTP program
This tutorial is designed to help users setup their WSFTP program. What Is FTP all about? Very briefly,
FTP (File Transfer Protocol) is used to transfer programs or other information from one computer to
another.
This simple tool will let you do many things:
• download software,
• upload data files to remote file servers,
• transfer information between your local computer to a Virtual Web Server,
• and more.
The following is a graphical overview of how FTP services work.
Workstation running
FTP client software
A user FTPs to the local
••• ill• NetWare FTP server.
•
• -!l
•
•
•
• Remote NetWare server
••
FTP protocol (running any version of NetWarei
• without the FTP service
•
•
s 1 ri
• NetWare NCP protocol
•
- - II Ili `--.~f I ��
After logging into ■ The user can now
...ri the FTP server, ■ Local NetWare server access ides on the
the user accesses
• (running the
• FTP serviced remote NetWare
the remote server ■ server
from the •
command line.
Figure 1 —Overiewof FTP services
Contract No. 2010-01
How to Use WSFTP program
Step 1 —Setting up your session
Transfer Setup: There are a few critical things that your FTP program needs to know before it is able to
transfer files.
• Host Name: This is the FTP address of the site to which you wish to connect. This will vary
depending on your objective. As in the example below—the host name is TXDOT-HQ50.
• Host Type: The type of computer you are trying to connect to. In this case, your host type will
always be NetWare v4.
• Initial Remote Directory: The initial remote directory is predefined by Novell as your user home
directory. If this does not exist, it will default you to the system directory.
• Initial Local Directory: This is the directory on your own computer to or from which you wish to
transfer files. You can leave this blank and the program will automatically select the directory in
which your FTP program is, or, if you are doing Web uploading,for example, you can specify the
directory on your own computer where you keep your Web pages.
• Username and password: If you are connecting to TxDOT, your TxDOT username and
password will work. If you are connecting to another site that requires username and password,
you will have to use your username and password for that particular site.
Session Profile
Profile Name: user defined name OK
Delete Save I New I Cancel
Host Name: TXDOT-HC:50 Advanced__.
Host Type: NetVVare V4 Help
User ID: .ppalrne2.isd.camp.div 1 Anonymous Login
Password: x..xxx:x.<.xx I— Save Password
Account: r Auto Save Config
Initial Directories
Remote Host:
Local PC:
Figure 2—Session Profile
Once you have filled in this information, you would then click on the save button. This will save your
session information so that you will not have to retype the information each time.
Once you are ready to connect, simply click on the "OK"button to attempt a connection.
Contract No. 2010-01
How to Use WSFTP program
Step 2 — Transferring files
Once you are connected to the FTP site,you should see a screen like the following.
r':'WS_FTP95 LE e r3
—Local System- —Remote System - 7
IC:\Program Files\WS_FTP J 1/usr2/userx
I Name I Date ChyDit Q Name Date ChgDir
H complete.wav 980816 2 MkDir � .tin 960618 00:0 MkDir
1 Ydt connect.wav 980816 2 U Jan95 950404 00:0
O error.wav 980816 2 Li mail 981124 10:1
IT prorder.wri 980816 2 View I Ca Mall 940722 00:0 View
i? remove.exe 980816 2 <" I_JNews 980714 20:2
,d, whatsnew.txt 980816 2 Exec MI public_ht.ml 981119 23:3 Exec
M WS_FTP.GID 981024 1 > c]t .procmailrc 971004 00:0
M WS_FTP.hl 980816 2 F'narr`e Rename
p 1dY .addressbook 940715 00:0
?.H WS_FTP.ini 981130 1 Mere of .addressbook.^' 961230 00:0 Delete
dt WS_FTP95.exe 980816 2" IT .cshrc 980415 00:0
�o�
,t WSFTP32.dll 980816 2 Refresh ii .cshrc.old 941006 00:0 Refresh
a [—a—] IT .delgroups 950222 00:0 ,t
Dirinfo ■ Dirinfo
C' ASCII ( Binary r Auto
150 Opening ASCII mode data connection for/bin/Is. ±11
Received 2037 bytes in 0.4 secs,(52-78 Kbps),transfer succeeded
226 Transfer complete. J
Close I Cancel I LogWnd I Help I Options I about I Exit I
Figure 3—File transfer window
On the left side, you will see two screens top and bottom. The top left screen is a listing of your current
drives on your system. The bottom left screen is a listing of files of the directory you are currently in on
your hard drive.To change directories,simply double click in the top left window on the two dots ". ." Your
screen should now look like this.
To transfer files from your local system to a remote system:
1 . On the left side (Local System) of your screen, navigate to the file that you want to transfer. Click
once on this file to highlight it. Do not double click.
2. On the right side (Remote System) of your screen, navigate to the directory where you want to
transfer the file to.
3. Click on the 4 button in the center of the screen to transfer the file from the local system to the
remote system.
To transfer files from a remote system to your local system:
1 . On the right side (Remote System) of your screen, navigate to the file that you want to transfer. Click
once on this file to highlight it. Do not double click.
2. On the left side (Local System)of your screen, navigate to the directory where you want to transfer
the file to.
3. Click on the - button in the center of the screen to transfer the file from the remote system to the
local system.
For additional assistance, please contact the IS Helpdesk.
Page 3
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