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R-2012-040-2012-03-26 RESOLUTION NO. R2012-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT WITH THE PEARLAND VOLUNTEER FIRE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract with the Pearland Volunteer Fire Department, a copy of which is attached hereto as Exhibit"A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract with the Pearland Volunteer Fire Department. PASSED, APPROVED and ADOPTED this the 2 th day f a , A.D., 2012. `1 G REID MAYOR ATTEST: JUNG II '''�IN % RM'' .1%.-1 -.Jo b F Y S 'RETARY "'' �� �' '4'144%1(14 OttOPOS APPROVED AS TO FORM: Cia-'*" k ak---------- DARRIN M. COKER CITY ATTORNEY EXHIBIT "A" Resolution No. 2012-40 AGREEMENT This Agreement made this 26th day of March, 2012 by and between the City of Pearland, a municipal corporation, of the State of Texas, herein called "City", and the Pearland Volunteer Fire Department, Inc. a non-profit volunteer organization of Pearland, Texas, herein called "PVFD". WITNESSETH 1. Term of Agreement. This Agreement shall be in full force and effect beginning on the 26th day of March, 2012, and shall remain and continue in full force for a five-year term expiring on the 25th day of March, 2017. Prior to the expiration of the initial five-year term, this Agreement may be extended for an additional successive five-year term, if, not less than 180 days prior to the expiration of the initial five-year term, both City and PVFD agree to an extension. Either party, at its sole discretion, may terminate this Agreement for any reason— with or without cause—by delivering thirty (30) days written notice to the other party. Notice to PVFD shall be sent personally to a Corporate Officer of PVFD or via email to executiveboard(a�pearlandvfd.org. Notice to the City shall be sent personally or by certified mail to 3519 Liberty Drive, Pearland, TX 77581. If either party exercises its right to terminate, all legal obligations under this Agreement, shall and will immediately cease on the effective termination date. The Parties further agree that termination of this Agreement pursuant to the terms stated above shall not be considered a breach of this Agreement. 2. Function. It is mutually agreed by and between the City and PVFD that it shall be the function and duty of PVFD to provide volunteer assistance to the City of Pearland Fire Department in response to emergency incidents including, but not limited to, fire prevention, fire suppression, rescues, hazardous material incidents and care for emergency medical patients. In performing its function and duties hereunder, PVFD shall follow and be subject to the City's personnel policies. In furtherance of this Agreement, the City's Fire Chief shall be the head of the City of Pearland Fire Department and shall be vested with full authority to lead and manage all aspects of the Fire Department. The Fire Chief shall appoint fire line officers to the Fire Department consisting, in part, of volunteers. 3. Equipment, Uniforms and Training. The City, at its sole cost, shall provide all PVFD members with Personal Protection Equipment that complies with the standards adopted by the Texas Commission on Fire Protection. In addition, the City shall, at its sole cost, provide uniforms and any required technical training to all PVFD members. 4. Address. It is mutually agreed that the City, PVFD and the community are best served if the City maintains one official address and telephone number for the Fire Department. The official address of the Pearland Fire Department shall be 3519 Liberty Drive, Pearland, Texas, 77581, and the PVFD shall use the same address as its official address. However, all notices sent to PVFD pursuant to this Agreement shall be sent in accordance with Section 1 above. PVFD shall continue to utilize the address, P.O. Box 104, Pearland, TX 77588 for the receipt of all mail and fundraising efforts. 5. By-Laws, Rules, and Regulations. It is mutually agreed that PVFD may adopt its own by-laws and shall have independent authority to adopt, enforce and promulgate any reasonable rules and regulations governing its members that are not in conflict with the City of Pearland Fire Department rules and regulations or the City's personnel policies. 6. Compensation. It is mutually agreed that no member of PVFD shall receive any compensation from the City for services rendered with the exception of payments made in accordance with the City's Volunteer Stipend Program as amended by the City in Council as 2 Resolution No. R2011-113 (Exhibit "A"), and as it may be amended by the City Council from time to time. 7. Annuities. It is mutually agreed that the annuities purchased by the City and authorized by Resolution No. R2007-99 (Exhibit "B") shall remain in effect during the term of this Agreement and the City shall continue maintaining such annuities until such time as these annuities have been completely funded and are paid in full. 8. Insurance. City agrees to maintain and keep in force at all times Public Liability insurance to the same extent that the City provides such insurance to City employees, which is currently in the amount of $2,000,000 per occurrence/$4,000,000 in the aggregate, for all members of PVFD, and shall maintain and keep in force at all times good and sufficient bonds, as may be required from time to time, for all individual members of PVFD. Premiums for the said insurance and bond shall be paid for and be the responsibility of City. City Agrees to provide Certificates of Insurance evidencing coverage as required in this Section 8 upon written demand by any Corporate Officer of PVFD and shall provide PVFD with written notice within twenty-four(24) hours in the event such insurance is terminated and/or cancelled. 9. Indemnity. TO THE EXTENT ALLOWED BY LAW, CITY AGREES TO DEFEND, INDEMNIFY, AND HOLD PVFD AND ITS AGENTS HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, LOSSES, DEMANDS, DAMAGES AND EXPENSES DUE TO OR ARISING OUT OF ANY ACCIDENT, OCCURRENCE, NEGLIGENT ACT OR OMISSION OF PVFD OR ITS AGENTS WHILE PERFORMING THE FUNCTIONS PURSUANT TO THIS AGREEMENT EVEN IF SUCH CLAIM, LOSS, DEMAND, DAMAGE OR EXPENSE IS THE SOLE CAUSE OF PVFD. CITY'S OBLIGATIONS UNDER THIS AGREEMENT SHALL 3 APPLY TO ANY SUCH ACT OR OMISSION OCCURRING DURING THE TERM OF THIS AGREEMENT AND SHALL SURVIVE UPON TERMINATION OF THIS AGREEMENT. 10. Retirement. The City agrees to allocate, each year, such funds as are necessary for the active members of PVFD to participate in the Fire Fighters' Relief and Retirement Fund as passed on August 27, 1977 by the Texas Legislature and known as Senate Bill 411. Such allocation to be based on a rate of a minimum of$90.00 per month per firefighter. The Secretary of the PVFD shall submit a list naming members of the PVFD to the City Manager each January, April, July, and October. 11. Vehicles, Fire Apparatus, Equipment Transfer. Except for all property identified in Exhibit "C", PVFD agrees to transfer all of its right, title and interest in and to all vehicles, fire fighting apparatus, fire training field props, buildings and equipment presently held and in its possession to the City and further to timely execute all documents necessary to consummate and finalize said transfers. The City agrees, upon said transfer, to assume full responsibility for the maintenance and insurance of all vehicles, fire fighting apparatus, fire training field props, buildings and equipment contemplated herein. The City agrees it will also provide comprehensive insurance coverage for all vehicles identified in Exhibit"C". 12. Fire Department Funds. PVFD from time to time may receive funding from Brazoria County to assist in performing the functions of the Fire Department. PVFD agrees to provide any funding received from Brazoria County to the City within thirty (30) days of its receipt of the same. The parties agree that any funds raised by PVFD through its own efforts or through a government agency other than Brazoria County shall remain the property of the PVFD. 4 However, PVFD shall utilize such funds for the sole purpose of supporting activities and functions of the PVFD. 13. Laws. It is agreed by PVFD that in addition to the by-laws and rules and regulations as may be established by PVFD, the laws of the State, ordinances and policies of the City, federal laws and the Standard Operating Procedures of the PVFD pertaining to and affecting firefighters shall be governing factors in the conduct of all members of the Fire Department, who shall at all times be subject to the same. 14. Meeting Location. The City shall provide to PVFD, at the City's sole cost and expense, a reasonable office location for PVFD's Corporate Officers and/or Board Members to meet for the purpose of conducting official business of PVFD. City By: a 7g-------- Pearland Volunteer Fire Department By: /17 'IVY) h/—/-7> Ep cos-✓ )77-e E i'( p .v� F/F. 5 Exhibit"A" EXHIBIT A Resolution No. R2012-40 RESOLUTION NO. R2011-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS AMENDING THE VOLUNTEER STIPEND PROGRAM FOR THE PEARLAND VOLUNTEER FIRE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain Volunteer Stipend Program, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby amended. Section 2. That the City shall act as the paying agent for the Pearland Volunteer Fire Department in administering the Stipend Program. Section 3. That the amount of City funds used in association with the Stipend Program shall not exceed $8,617 per month unless otherwise amended by the City Council. PASSED, APPROVED and ADOPTED this the 26th day of September,A.D., 2011. TOM REID MAYOR ATTEST: 10:4 NG `r FING, T'r %� �.. - +off L SE' 'ETARY y �/Iy11Nt1if111WM,,,,'` APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Exhibit "A" Resolution No. R2011-113 PEARLAND FIRE DEPARTMENT GENERAL Administrative ORDER Regulations Order No. 121 Section Title: Volunteer Stipend Program Last Updated:9/26/11 Approved By: Vance L. Riley Issue Date: 1/29/10 1. Purpose: 1.1. To establish a procedure for determining individual volunteer stipend point values. 1.2. To define the stipend points that will be received for performing specific functions, responding to callouts, and attending specific training/meetings 1.3. To define which Fire Department activities are and are not eligible for receiving points 1.4. To define the documentation required to be eligible for receiving stipend point pay 2. Scope: 2.1 All Pearland Fire Department Volunteer personnel that have been released to ride Shift Duty Crew by the Chief. 2.2 Members are not eligible while in the Fast Track or Probationary Training Programs 3. Requirements: 3.1 All Volunteer Firefighter members that are not on probation will be eligible to receive stipend points. 3.2 Members of the support squad will be available to participate in the stipend program. 4. Policy: 4.1 Determining individual Stipend Point values 4.1.1 Volunteer's compensation can not be valued at more than 20%of what a Paid Pearland Fire Fighter receives for the same function.A volunteer also can not receive more than 20%of an equally certified Paid Pearland Fire Fighter on an annual basis. Each volunteer stipend totals will be reviewed at the end of each quarter. If a member is above the allowable,that member will be contacted and adjustments will be recommended in order for stipend amounts to be within the limits by the end of the next quarter. 1 4.1.2 Minimum volunteer limit ranges will apply to members with 0-8 years in the Pearland Fire Department.Mid-range volunteer limit ranges will apply to members with 8-15 years in the Pearland Fire Department.Maximum volunteer limit ranges will apply to members with 15+years in the Pearland Fire Department Full Time Firefighter's Pay Ranges Job Title Minimum Mid-Range Maximum Firefighter $38,000/yr $47,500/yr $57,000/yr Lieutenant $51,839/yr $64,798/yr $77,758.50/yr Captain $63,161/yr $78,951/yr $94,741.50/yr Volunteer Firefighters Limits (20%Of Full Time) Job Title Minimum Mid-Range Maximum Firefighter $7,600/yr=$1,900/qtr $9,500/yr=$2,375/qtr $11,400/yr=$2,850/qtr Lieutenant $10,368/yr=$2,592/qtr $12,960/yr=3,240/qtr $15,552/yr=$3,888/qtr Captain $12,632/yr=$3,158/qtr $15,790/yr=$3,948/qtr $18,948/yr=$4,737/qtr Asst Chief $12,632/yr=$3,158/qtr $15,790/yr=$3,948/qtr $18,948/yr=$4,737/qtr 4.1.3 A base point value will be established at$2.00. This base value is based on a volunteer member meeting the NFPA 1001 "Standard for Fire Fighter Professional Qualifications" 4.1.4 If a volunteer does not meet the NFPA 1001 requirements,a$0.50 deduction will be assessed from the base rate 4.1.5 Once a member meets the qualifications to receive the SFFMA Intermediate Certification,each point will be increased by$0.25. With an Advanced Certification, each point will be increased by$0.50. 4.1.6 A member who has acquired a medical certification of ECA,EMT-B, or higher and the certification is current will have the following increases added to their stipend point value. Since fire fighters can not function within the Pearland Fire Department at levels above EMT-B,no increase to a stipend point value will be considered.ECA will increase each point by$0.25. EMT-B or higher will increase each point by$0.50. 4.1.7 A member that has a current certification for HAZMAT Technician will receive an increase of$0.50 for each point. 4.1.8 A member that have achieved a SFFMA Level 1 Instructors Certification or higher will receive a$0.50 per point increase. In order to keep this increase the member will need to help teach a minimum of 1 Department training class every 6 months. 4.1.9 Most members are not required to receive the NIMS 300 or 400 certifications,but if a member receives the NIMS 300 certification,their 2 point value will be increased by$0.25. A member receiving the NIMS 400 certification will receive a point value increase of$0.50. 4.1.10 Members that accept a Fire Line Officer's position will receive an increase to their stipend point value. This increase is deserved because of the amount of time these members will spend above what the standard point system will provide. The following increases will be received:Volunteer Station Lieutenant- $0.25/point,Volunteer Captain- $0.50/point, Volunteer Training Officer-$0.75 /point,and Volunteer Assistant Chief- $0.75. 4.1.11 An additional increase to a members point value will be received for length of service with Peaxland Fire Department.Every member that has been with PFD for 8-15 years will receive a point value increase of$0.50. All members that have 15+years will receive a point value increase of $1.00. 4.1.12 The minimum point value a member can receive is$1.50 with the maximum being$6.25. 4.1.13 Point values will be adjusted as a member's certifications or status changes. 4.2 Receiving stipend points 4.2.1 Members will receive stipend points for participation in the Shift Program, Shift Supervisor Program,Training, Committees,Public Relations,and responding to Incident Call Outs. Below is a summary list of participation. Shift Shift Firefighter Shift EO Shift EO Shift OIC Shift OIC Shift Firefighter (Holiday) (Holiday) (Holiday) Supervisor 17 points 25 points 18 points 27 points 19 points 29 points 3 points Shift Supervisor Monday Half Day Full Day Meetings Public Incident (Holiday) Training Training Training Relations Responses 6 points 4 points 6 points 12 points 4 points 3 points 3 points 4.2.2 Members will receive stipend points as a member of the Shift Crew. A member's point total for shift participation will be dependent on the crew position being filled. 4.2.2.1 Shift Fire Fighter= 17 stipend points 4.2.2.2 Shift Engine/Operator= 18 stipend points 4.2.2.3 Shift Officer in Charge= 19 stipend points 3 The stipend points received for a crew member that is more than 2 hours late will be reduced by 6 points. Members more than 3 hours late will not receive stipend points for that shift. 4.2.3 Members will receive additional stipend points for working on a holiday. Shifts that extend into or start on a holiday will receive this higher stipend point value.Holidays will include:New Year's Day,Easter Sunday(taking place of Good Friday),Memorial Day,4th of July, Labor Day, Thanksgiving, Christmas Eve and Christmas 4.2.3.1 Shift Fire Fighter=25 stipend points 4.2.3.2 Shift Engine/Operator=27 stipend points 4.2.3.3 Shift Officer in Charge—29 stipend points The stipend points received for a crew member that is more than 2 hours late will be reduced by 6 points. Members more than 3 hours late will not receive stipend points for that shift. 4.2.4 Appointed Fire Line Officers will be expected to participate in the Shift Supervisor program. The Assistant Chief, Captains and Lieutenants are considered Fire Line Officers.The Training Officer is not required to participate in this program. A Shift Supervisor will receive stipend points performing this task. 4.2.4.1 Shift Supervisor=3 stipend points 4.2.4.2 Holiday Shift Supervisor=6 stipend points 4.2.5 Members attending in house or outside training will receive stipend points. All members will be required to attend the entire training class in order to receive stipend points. The training attendance roster will need to be signed for all in house training. Only approved outside training classes will receive stipend points. Submittal of a completion certificate will be required for all outside training. 4.2,5.1 Monday night in house training=4 stipend points 4.2.5.2 Outside evening training=4 stipend points 4.2.5.3 Half day training(in house or outside)=6 stipend points 4.2.5.4 Full day training(in house or outside)= 12 stipend points 4.2.6 Members attending meetings will receive stipend points. Meetings include but are not limited to: PFD apparatus committee meetings,PFD safety committee meetings,PFD training committee meetings,PFD fellowship committee meetings,PFD monthly fire line officer's meetings,PFD Volunteer Pension Board meetings,BCFFA established meetings,Trustee , application interviews,BFBIS established meetings, HCFFA established meetings,city requested meetings, station personnel meetings called by the officer of an individual station.All meetings should be posted and members notified at least 48 hours prior to the meeting start where only Fire Department business will take place. 4 4.2.6.1 Meetings=4 stipend points 4.2.7 Members will be receiving stipend points for providing Fire Department public relations. Public relations include but not limited to: station tours, civic public appearances, fire prevention activities,etc. Only approved activities will receive point and all activities will be scheduled through the Fire Marshal's Office. 4.2.7.1 Public Relations=3 stipend points 4.2.8 All volunteers responding to an incident page out will receive stipend points. If an incident lasts more than 2 hours, additional points will be received for every 2 hour increment. Incident points will be received for responses to: any dispatched fire,major accident,missing person help request,anytime when volunteers are dispatched to provide coverage while day crews are tied up,any type of call when the duty crew is out on another incident,any structure fire during the day,any callout to provide mutual aid to another department any smoke investigation from a structure. 4.2.8.1 Incident callouts=3 stipend points 4.2.8.2 Extended incident callouts=3 stipend points for every 2 hour increment beyond the first 2 hour period. 4.2.9 Members will only be allowed to receive stipend points for one(1) activity at a time. Some examples of this are listed below 4.2.9.1 An on duty shift crew member will not receive separate stipend points for attending training, attending meetings,providing public relation activities and running incident responses. 4.2.9.2 If a member is on an active incident call,that member can not receive additional stipend points for additional call outs. 4.2.9.3 If an incident call out happens while a member is on stand-by for an additional call, stipend points will be provided for that 2" incident call out. 4.3 Not all activities that a member performs will qualify for stipend points. 4.3.1 If a member is more than 2 hours late for shift duty and has not provided a temporary replacement,that member will not receive stipend points. 4.3.2 A member that does not attend enough of a training class to satisfy the training objectives. 4.3.3 Pearland Volunteer Fire Department Corporation meetings such as the monthly business meeting,PVFD executive meetings. Meetings where the required advance notification is not adhered to. 4.3.4 Public relations that did not go through the Fire Marshal's Office will not receive stipend points. 4.3.5 A member will not receive stipend points for the following incident page outs: a crew callout when available to a(medical assist, fire alarm, CO alarm,transformer or pole fire, downed power line),possible odor investigation, small fuel spills, and any call during the day when you have not been requested. 5 4.3.6 Other activities that do not qualify for stipend pay include: filling out your time sheet,developing training material,PVFD Corporation business,etc. 4.4 Documentation is required to receive your stipend pay. Each month all members will be required to submit a monthly timesheet(see attachment A). This monthly timesheet will identify all activities a member participates in each month. Included on the timesheet will show acquired stipend points and time spent. 4.4.1 Your completed and signed monthly timesheet will be due to your Lieutenant by the 6th of each month. Your Lieutenant will also sign your timesheet.These timesheets are legal documents. 4.4.2 It will be your Lieutenant's responsibility to take the information you provided on the monthly timesheet and transfer the information to a stipend summary sheet(see attachment B)and the hour's monthly summary sheet(see attachment C)which will need to be submitted to the Pearland Fire Department Administrative Secretary by the 10th of the month. 4.4.3 Shift crew timesheets will still need to be completed each. 4.4.4 Supervisors will need to submit the supervisor timesheets 4.4.5 All training classes and any in house meeting must have an attendance roster filled out with a brief description or objective that was discussed. These rosters need to be submitted for department records. 4.4.6 Members are encouraged to utilize I Am Responding when responding to incident call outs.Reports will be extracted at the end of each month to be used by the Lieutenants for member timesheet verification. • 6 • Attachment A 'Morn eat lnsto cot 1.Each attrity moot be on a-moo rano Ora" 2.!Fyn arc o n NFaar OM Fontt,txR1 riot to acunred far inc:lect=51 ale 7.C a r l o reeolvea t a:r q aintnC nct be sort hrtncd,ntmf out. d.Reacar c:tla to Want r,at:vtlq ndt ter•aCGeplea uaent The oil•.7ut:7 arrow I net to another Call. S.Cad It esteninaC terrata*no,"ra wc1 xcxhr. a]41XGral 3 Mtn:: . You rotor raprl and 6a#,ycorlicroroheer 7.'fay Volta rte s5IC1a tlmea Yr:a 5vor Oration"leoLnnart who ma:ai approve a 3.A.1 Wit aheetr'M4 ne.e4 ha sa ruined to our tab?"Me fan of each mcra O.Timm:heai Caaa'a17 at Lnecadd alaanaan tt ter or3a,:r:61ht 3bn lime.neet,I am RrccmCnp report.,reclannt ci.'vt A ante::,PR and Medlin atNrld:are:Mew. 11 etatkm Usuttnanc t 1IJ ran tn'VFtr Gmeaheel✓ea LMani=ary:-u laic ct+a.cn c•:ran Calunih 1-Oat✓the acridly occurred CChlrrt-Ray t}€rot Welt tni:aCi"+k'C.D.-UMW 0011.01 n3-L15t the type or actrdq taght ONO I icdlnl rt:perae Putrc Relation CNiLmn1-1n'.ocmah.n Yrat ne4 Inranarli r tOght 3rd OK: Incident Nurter Bole at ridden' Type ce:F52 FJa1C Ealma1Cn Solely Fair Cicaiirotot.(lame FF3 Cr IrmaCee FA- 1 Cac;y.:,rayahler Ac:c: oF'51A-araso!,a, tt Eland aicrro±o.A:4ac Ciaroran •-Location Annre.i cr;cGkienC L026:4 cr T.ratrtn [21:8441,PO F,City.ar?arltt) Starr Lcsa:..f:t3tihon 6,cc) CNurnr.5-De c,raat 3-atnrr 11.1:a TA:in Taprc) N;Mt' 1'It(i4Cc n F yccwere O%a^..,EA,c r.;r tip*nt Car ar.4 Your lca?a t rrccrme 17:e.pcndea,:tatE-t'1'r Fnttk.Resa3.4n V U;r .n an t.'=-6N11 C.catr�mot Mantra,: Csaarn 7-Te^aY cued Mire In 174 taut Lewd or meenng r Ira nria.7 Lerdin Y.1112%rank Ler„rVO or L-iccer2 rag Iron Ome yea leave Owe and ream Comma -Farrar acoiarea -Tramrta "Monday!Op nt.4 go N37 C.V.;•5 pt:• Frei Diy-12=5 1,4t,”ot:M CS:.cer 31 Crane,-1.5 F>= f•}t+oaJ-:m Eng lm:lperaccr-iSFet `ir:cri/-27;M FW'y}trcr.•17,'2 Horan,/ 231st: IncOtarRe:panne Colour.3 N. ctaertata cart Lta-3 cos 7 ea do 2 Or cer'.t4 Punk F. :2cnr PM1.3pit 7es ,2 hrp7.oa C4 lm1e-n rotating. hgeehn>;c..4 0: AcRtJY:L' 7 C 1734) / < a. . . f \al @ } ) . . E k @ � E /= t � k « 3 [ \ \ 2 § 0) -I 5 E k » . . \ \ g t % / » » e ° >, 0 / a \ co Z . / E \ k \ E _ \ 5 E k > 2 / ƒ Attachment A Timesheet Instructions 1. Each activity must be on a separate line. 2. If you are on Night Shift, points will not be counted for incident call outs 3.Calls received during training will not be counted for incident call outs 4. Responding to alarm calls will not be accepted unless the on-duty crew is tied up on another call. 5. Calls extending past the shift hours will receive an additional 3 points 6.You must sign and date your timesheet 7.Your timesheet will be turned into your Station Lieutenant who must approve it 8. All time sheets will need to be turned to your Lt by the 6th of each month 9.Timesheet data will be checked against training attendance records, Night Shift timesheets, I am Responding reports, Incident sign in sheets, PR and Meeting attendance sheets. 10. Station Lieutenants will turn in the timesheets to Monica by the 10th of each month Column 1 -Date the activity occurred Column 2-Day of the Week this activity occurred Column 3-List the type of activity Training Night Shift Incident response Public Relations Meeting Column 4-Information Training Instructor Night Shift OIC Incident Number Time of Incident Type of PR Public Education Safety Fair Committee Name PFD Committee BCFFA-Brazoria County'Firefighters Assoc BFBIA-Brazoria/Fort Bend Instructors Assoc Column 5-Location Address of Incident Location of Training (Station, PSTF, City or Facility) Shift Location (Station 4, etc) Column 6-Description Training (List Main Topic) Night Shift(indicate if you were OIC, EO, or FF) Type of Call and Your Incident response(Responded, stand-by) Public Relations( List type and location) Committee Meetings Column 7-Time Involved Time in 1/4 hour Length of meeting/training f PR event Length of Night Shift Length of Incident call from time you leave home and return Column 8- Points acquired Training Monday Night=4 pts Half Day=6 pts Full Day= 12 pts Night Shift Officer in Charge= 19 pts Holiday=29 pts Engine Operator= 18 pts Holiday=27 pts Firefighter= 17 pts Holiday=25 pts Incident Response Call out=3 pts Extended callouts=3 pts/each 2 hr period Public Relations PR=3 pts/each 2 hr period Committee meetings Meetings=4 pts Approvals a2 CD \ § / r # n # n / a ƒ ƒ \ � � w � nLg @ ; � a a £ \ / III -9 $ \ ƒ0 CL \ \ f\ ( sa \ k\ / E \ E w � \ � Co c & . \ 9 a) _ ) ƒ k 0 • � n � � • § § § 2 $ $ 4o & & 4 & j (.1) (/) • E2 § Sk � % Ci) E § S £ @ [ \ \ Lr ® _•• U / / kk \ . C< k\ H a) f\ § IE \ / £ ] / I- I- >, a • . \ LC) g / g $ G Ek k ^ � § \ 2 \ \ § 2 rr , rr < > z g 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 » N S p M N N W N p N N N a % N N N N S R W S W K a M H N M N W N K W a g N N W N h �' SS. 8.�, 8F� 288s, Ng$ 8 WN8bit82 88}� 228Lt8ts.: 8•Y88 fd 282f...! 288$F 88 FY ag84P8P tga DiUu 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0' 0 0 0 0 0 0 0 0 0 0 0 0 pN AN a 3 QH E N x - e a .y fa a I z ; � 3 n S Y ° e K f J c 0• d 8 3 a � & g P c A — 8 E Y& � $ m 0 15 3 a F I 1 € 1x i I : o €, f z I d a a a 1 £ 13 3 3 Attachment C Volunteer Hours for: •:Trelningtleurs-- Jncitieht,Houre- .-.Qther Hours Night Shift Tta1HoursV V . : - U VU - 0 .• - :640 P Q. .itbiVjp! - ;74P)Vioi .1. Itienie4t Yôtünteer V • -:.Training Hours Jhcident Hours Other Hears. Night Shift Thtals Hughes,Brian Lt. 0 Ferguson,Darrell 0 Froning,Patricia 0 Hernandez,Ryan 0 Hubenthal,Alex 0 Jaimes,Michael 0 Miller,Christian 0 Montenegro,Rudy 0 Norton,Wayne 0 Schneider,David Asst.Chief 0 Richard,Scott-Lt.LOA 0 Atkins,Lyndi Bettis,Jason 0 Bowen,Timothy 0 Bradley,Jeff Capt. 0 Donnelly,Stephen LOA 0 Holcomb,Dwight 0 Keck,Matthew V 0 Napolean,Michael 0 Perez,Gabriel Taylor,Lance 0 Eaton,Neiman Lt. 0 Estrella,Gabe 0 Gutierrez,Jose 0 Smith,Kelli 0 Walker,David 0 Ware,Roger 0 Cashen,Cordt Lt. Alvarez,Austin 0 Batiste,Chris 0 Behan,William 0 Hall,Jr.,Charlie 0 Harris,Adam 0 Henrdrix,Andrew 0 Hutchison,Joseph 0 Jones,Craig Maldonado,Jamie 0 Peters,Reggie 0 portis,Paul 0 Small,Wayne 0 Conran,Mark Capt. 0 Exhibit "13" Resolution No. R2012-40 EXHIBIT B RESOLUTION NO. R2007-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE PURCHASE OF ANNUITIES FOR CERTAIN MEMBERS OF THE PEARLAND VOLUNTEER FIRE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the proposal for the purchase of annuities, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for the purchase of annuities for certain members of the Pearland Volunteer Fire Department. PASSED, APPROVED and ADOPTED this the 25th day of June, A.D., 2007. --Fac\-(2 arnJ TO REID MAYOR ATTEST: UNG FIN611 Y S , RETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY Exhibit"A" Resolution No.R2007.99 PLAN#2 PEARLAND VOLUNTEER FIRE DEPARTMENT PLAN SPECIFICATIONS 1. EFFECTIVE DATE: 07/01/07 2. ELIGIBILITY: As provided to VFIS on your census. 3. PRE-ENTITLEMENT BENEFIT FORMULA: $10.00 Per Month Per Year of Past Service(Maximum of 20 Years) 20 Maximum Years Service $200.00 Maximum Monthly Entitlement Benefit 4. VESTING SCHEDULE: YRS.OF SERVICE 1 2 3 4 5 6 7 8 9 10 VESTED PERCENT 0 0 0 0 0 0 0 0 0 100 5. ENTITLEMENT AGE: First of the month following age N. 6. NORMAL FORM OF ENTITLEMENT BENEFIT: Monthly Life Annuity—Minimum 120 Monthly Payments 7. DISABILITY BENEFIT: Lump Sum Distribution 8. PRE-ENTITLEMENT DEATH BENEFIT: Participants will receive the value of their earned benefit payable in the manner designated by the Plan sponsor. ACTUARIAL FUNDING METHODS&ASSUMPTIONS 9. INTEREST ASSUMPTIONS; S,QO•/q 10. TURNOVER TABLE: N/A 11. MORTALITY TABLE: G9400 12. FUNDING METHOD: Unit Credit • fA_%1V)VFIS PLAN#2 PEARLAND VOLUNTEER FIRE DEPARTMENT ANNUAL RECOMMENDED DEPOSIT The Length of Service Awards Program is structured to allow the sponsor to systematically set aside adequate funds to provide the promised benefits. The Annual Recommended Deposit illustrated in this proposal is based on information provided and the proposed effective date in the Plan Specifications. Any changes to the proposal Plan' Specifications or Participant data may affect the Annual Recommended Deposit. The Annual Recommended Deposit will be recalculated each year using then current data The Annual Recommended Deposit assumes first day of Plan year contribution. The Annual Recommended Deposit consists of the following: 10 YEAR 13 YEAR AMORTIZATION AMORTIZATION 1. Administration Fee $791.00 $791.00 2. Investment Deposit Amortization $27.530.00 $22.630.00 Annual Recommended Deposit $28,321.00 $23,421.00 Under the 10-year amortization period, the Annual Recommended Deposit represents an average cost of $2.100.86 per Plan Participant 1. ADMINISTRATION FEE The VFIS annual administrative fee is $700 per Plan + $7 per Participant This fee covers contracted VFIS services,as well as, annual actuarial certification by an independent, enrolled actuary. The fee noted above is based on Participants on your roster. 2. INVESTMENT DEPOSIT AMORTIZATION No actual contributions were made prior to the effective date and the amount that would have accumulated needs to be funded. As an alternative to paying this amount in a lump sum it can be amortized over a number of years. OVPIS i BC408569 BENEFIT SCM I (ENTRY PC£NFL FCNO:120 05-15-2007 PF1►RiAN VOCE F RE DEPARTMENT PAGE 1 PLAN#2-TAP FICR TER PLAN YEAR 07/01/2007 MAC= 06/30/2008 INEETCMINNT TEARS OF P,Q3dm VESTED PROJECTED_ EMBER NAME AGE SERVICE BENEFIT t BF1+7EFTT 1 PETITS, BMX 54 20 200.00 100 200.00 2 =MELLY, JCIN 57 16 160.00 100 160.00 3 FERGZECN, TEL 49 17 170.00 ' 100 170.00 4 FLCRP;S, ,3CENNY 51 17 170.00 100 170.00 5 DC6, O3Ri 44 12 120.00 3.00 120.00 6 GRAN BERRY, SAMOEL 49 12 120.00 100 120.00 7 CRT, SIEVE 48 19 190.00 100 190.00 8 DCE, JET 32 10 100.00 100 100.00 9 O»924, COIN= 54 20 200.00 100 200.00 11 RIMIER, DAVID 51 14 140.00 100 140.00 12 STEVENS, ECM 46 20 200.00 100 200.00 13 =NE L, ECTIN 61 20 200.00 100 200.00 14 Std, IPL 49 14 140.00 100 140.00 Exhibit"C" Resolution No. R2012-40 EXHIBIT C 1, 1930 Mack, Antique Fire Engine Pumper, VIN#6GB151470, Texas License Plate 6A-92, and attached antique equipment.