R2001-0008 01-08-01 RESOLUTION NO. R2001-8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR, HIS DESIGNEE TO
ENTER INTO A CONTRACT WITH KLOTZ ASSOCIATES, INC. FOR.
PREPARATION OF THE TEXAS POLLUTANT DISCHARGE ELIMINATION
SYSTEM PERMIT APPLICATION FOR THE LONGWOOD WASTEWATER
TREATMENT PLANT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and
Klotz Associates, Inc., a copy of which is attached hereto as Exhibit '%" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract with Klotz Associates, Inc. for preparation of the
Texas Pollutant Discharge Elimination System permit application for the Longwood
Wastewater Treatment Plant.
PASSED,APPROVEDandADOPTEDthisthe 8 dayof January ,
A.D., 2001.
MAYOR
ATTEST:
APPROVED AS TO FORM:
D~,R~iR M. COKER
CITY ATTORNEY
CITY OF PEARLAND
STANDARD AGREEMENT
FOR ENGINEERING SERVICES
This Contract (Contract) is made between the City of Pearland, Texas
(hereinafter "City"), and Klotz Associates, inc. (hereinafter "Engineer~') as follows:
1. Summary of Contract Terms. The following information and referenced documents
shall be a part of this Contract:
Engineer: Klotz Associates, Inc.
Description of Project: ~ Longwood VVWTP TPDES Permit
Maximum Contract Amount: $16,500.00
Contract Begins: Upon execution
Contract Ends: Upon completion
Attached Contract Document: Proposal
2. Services and Payment.
Engineer shall perform services within the Standard of Care of the Engineering
profession as follows:
A. Engineer will furnish services to the City in accordance with the terms and
conditions specified in this Contract. Progress payments may be requested by
Engineer based on the amount of services completed. Payment for the services of
Engineer shall be due and payable upon submission of a statement for services to City.
Statements for services shall not be submitted more frequently than monthly. Any
applicable new taxes imposed upon services, expenses, and charges by any
governmental body after the execution of this Contract will be added to Engineer's
compensation.
If City fails to make any payment due Engineer for services and expenses within
thirty (30) days after receipt of Engineer's statement for services therefore, the amounts
due Engineer will be increased at the rate of one percent (1%) per month from said
thirtieth (30th) day, and, in addition, Engineer may, after giving seven (7) days' written
notice to City, suspend services under this Contract until Engineer has been paid in full,
all amounts due for services, expenses, and charges.
B. All the Engineer's working drawings, plans, and specifications, if required under
this Contract, shall be sufficiently accurate, detailed, and complete so that competitive
bids for the work can be obtained and the improvements constructed.
C. Approval of the Engineer's work by the City shall not release the Engineer, its
employees, agents, or consultants, from the responsibility and liability for the accuracy
and competency of their designs, working drawings, and specifications, or other
documents and services.
D. Subject to Article 9 herein or as otherwise agreed, the Engineer shall promptly
correct errors in the Engineer's work, including errors discovered after final payment,
without receiving additional compensation.
E. The Engineer shall prepare a schedule of work identified as an attachment to
this agreement and submit it for review within 15 calendar days after receiving a Notice-
to-Proceed. The Work Schedule shall be submitted in digital and paper form, in the
Microsoft Project for Windows format. The Work Schedule shall contain a complete
schedule so that the Engineer's scope of services under this contract can be
accomplished within the specified time and contract cost. The Work Schedule will
provide specific work sequence and definite review times by the City and the Engineer
of the work performed. If the review time should take longer than shown on the work
schedule, through no fault of the Engineer, additional contract time will be authorized by
the City through a supplemental agreement, if requested by a timely written request
from the Engineer and approved by the City.
3. Term and Termination. This Contract term will begin and end on the dates shown
above. The City may terminate this Contract at any time during its term by giving
written notice to Engineer. The City shall pay the Engineer for all services rendered to
the date of termination.
4. Modifications. City without invalidating the Contract, may order changes within the
general scope of the work required by the Contract by altering, adding to and/or
deducting from the work to be performed. If any change under this clause causes an
increase or decrease in Engineer's cost of, or the time required for, the performance of
any part of the Services under the Contract, an equitable adjustment will be made by
mutual agreement and the Contract modified in writing accordingly.
5. Subcontracts. If, for any reason, at any time during the progress of providing
services, City determines that any subcontractor for Engineer is incompetent or
undesirable, City will notify Engineer accordingly and Engineer shall take immediate
steps for cancellation of such subcontract. Subletting by subcontractors shall be subject
to the same regulations. Nothing contained in the Contract shall create any contractual
relation between any subcontractor and City.
6. Ownership of Documents. All drawings, report data, and other project information
developed in the execution of the services provided under this Contract shall be the
property of the City upon payment of Engineer's fees for services. Engineer may retain
copies for record purposes. Owner agrees such documents are not intended or
represented to be suitable for reuse by City or others. Any reuse by City or by those
who obtained said documents from City without written verification or adaptation by
Engineer will be at City's sole risk and without liability or legal exposure to Engineer, or
to Engineer's independent associates or consultants, and City shall indemnify and hold
harmless Engineer and Engineer's independent associates and consultants from all
claims, damages, losses, and expenses including attorneys' fees arising out of or
resulting therefrom. Any such verification or adaptation will entitle Engineer to further
reasonable compensation. Engineer may reuse all drawings, report data, and other
project information in the execution of the services provided under this Contract in
Engineer's other activities. Any reuse by Engineer will be at Engineer's sole risk and
without liability or legal exposure to City, and Engineer shall indemnify and hold
harmless City from all claims, damages, losses, and expenses including attorneys' fees
arising out of or resulting therefrom.
7. Construction Representation. If required by the Contract, Engineer will furnish
Construction Representation according to the defined scope for these services.
Engineer will observe the progress and the quality of work to determine in general if the
work is proceeding in accordance with the contract documents. In performing these
services, Engineer will endeavor to protect City against defects and deficiencies in the
work of contractors; Engineer will report any observed deficiencies to City, however, it is
understood that Engineer does not guarantee the contractor's performance, nor is
Engineer responsible for the supervision of the contractor's operation and employees.
Engineer shall not be responsible for the means, methods, techniques, sequences or
procedures of construction selected by the contractor, or the safety precautions and
programs incident to the work of the contractor. Engineer shall not be responsible for
the acts or omissions of any person (except his own employees or agents) at the project
site or otherwise performing any of the work of the project.
8. Insurance.
A. The Engineer shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors and
omissions relating to the performance of any work by the Engineer, its agents,
employees or subcontractors under this Agreement, as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
B. The Engineer shall include the City as an additional insured under the policies,
with the exception of the Professional Liability Insurance and Workers' Compensation.
Certificates of Insurance and endorsements shall be furnished to the City before work
commences. Each insurance policy shall be endorsed to state that coverage shall not
be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30)
days prior written notice by certified mail, return receipt requested, has been given to
the City. Upon request, certified copies of all insurance policies shall be furnished to the
City.
9. Indemnity. Engineer shall indemnify and hold the City, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind for
which Engineer is legally liable, including all expenses of litigation, court costs, and
attorney's fees, for injury to or death of any person, for damage to any property, or
errors in design, any of which are caused by the negligent act or omission of the
Engineer, his officers, employees, agents, or subcontractors under this Contract.
10. Assignment. Engineer shall not assign this Contract without the prior written
consent of the City.
11. Law Governing and Venue. This Contract shall be governed by the law of the State
of Texas and no lawsuit shall be prosecuted on this Contract except in a court of
competent jurisdiction located in Brazoria County, Texas.
12. Entire Contract. This Contract represents the entire Contract between the City and
the Engineer and supersedes all prior negotiations, representations, or contracts, either
written or oral. This Contract may be amended only by written instrument signed by
both parties. Pumhase orders issued under this Agreement shall contain a statement
nullifying additional terms and conditions on the reverse side of the purchase order and
referencing this Agreement.
13. Conflicts in Contract Documents. The above previsions, other than the provisions
contained in any referenced contract document specified above, shall govern over any
conflicting prevision contained in any referenced contract document specified above.
14. Disoute Resolution Procedures. The Engineer and City desire an expeditious
means to resolve any disputes that may arise between them regarding this Contract. To
accomplish this, the parties agree to mediation and arbitration as follows:
A. Mediation. If a dispute arises out of or relates to this Contract, or the breach
thereof, and if the dispute cannot be settled through negotiation, then the parties
agree first to try in good faith, and before bringing any legal action, to settle the
dispute by mediation of a third party who will be selected by agreement of the
parties.
B. Arbitration. If the parties cannot resolve by mediation any claim or dispute
relating to this Contract and the claim or dispute involves a sum that exceeds
$100,000, then, upon the demand of either party, whether before or after the filing
of any suit, any controversy or claim arising out of or related to this Contract shall
be settled by binding arbitration in accordance with the Federal Arbitration Act and
the Commercial Arbitration Rules of the American Arbitration Association, and
judgment upon the award rendered by the arbitrator(s) may be entered in any court
having jurisdiction thereof. The parties may agree in writing to use any other
arbitration procedures or rules in lieu of those specified in this paragraph.
EXECUTED and EFFECTIVE as of the q day of ;~'-/~b'/~(/ ,20 ~! .
ATTEST: CITY OF PEARLAND
Alar~ F~. M~eller /
Interim City Manager
APPROVED AS TO FORM:
Darrin M. Coker
City Attorney
ATTEST: Klotz Associates, Inc., Engineer
Printed Name: 'To,~ 5. /~',,¢~ Printed Uame/:/_../~,/.~r~,~ )-/~l/~
Title: .Sr', ~ ?~,,1~,.~ Title: t2~,~-.~iL t ~'
STATE OF TEXAS
//
COUNTY OF /r/,o-~/
BEFORE ME, the undersigned Notary Public, on this day personally appeared
¢~',~'/~f-~ /<'~7-~--- , known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that he/she executed
the same for the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS ~o DAY OF
~ ¢~ , A.D., 20 ~.
STATE OF TE~S
My Commission Expires: ~-/%- O (
STATE OF TEXAS § "
§
COUNTY OF
_ §
Al BEE~),q~I~E, the undersigned Notary Public, on this day personally appeared
~1,4 . ·./ell~v' , known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that he/she executed
the same for the purposes and consideration therein expressed·
~'-¢iGIVEN UNDER MY HAND AND SEAL OF OFFICE THIS q DAY OF
¥~(/¢1/~/ , A.D., 20 O ! ·
I 'f;;.'~.'..~';;'?' Gene Simeon' '~
I ,.,."~i*\Nolarv Pubhc. State ol Texas ~ NOTARY PUBLIC IN AND FOR THE
~ · ~:..~',... i STATE OF TEXAS
· Printed Name: ~..,1~.. ~e¢1
My Commiss,on Expires: @mf
6
K LOT Z 1160 Dairy Ashford
Suite 500
ASSOCIATE S, Hous,on, Te×os
CONSULTING
E N G I N E E R S (281)589-7309Fax
emad@kloiz com
November 30, 2000
Mr. Jerry Bums, P.E.
Director of Public Works
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Re: TPDES Permit
Longwood Wastewater Treatment Plant
Klotz Associates Project No. 21810
Dear Mr. Bums:
Thank you for the opportunity to assist the City with preparation of the Texas Pollutant
Discharge Elimination System (TPDES) permit application for the Longwood Wastewater
Treatment Plant. Our engineering services proposal is presented below.
UNDERSTANDING OF PROJECT
The Longwood WWTP has a treatment capacity of 2.5 million gallons per day (mgd) and has
been operating under TNRCC Permit No. 10134~003 (corresponding NPDES Permit No.
TX0032743) waste discharge permit which was issued January 9, 1998. The TNRCC permit
expired at midnight on September 1, 2000. The TNRCC requires that a new permit
application be submitted in cases of expired permits. The new TPDES permit system has
eliminated the need for a companion NPDES permit.
The City is currently planning to expand the Longwood plant on a 10.8013 acre tract of land
owned by the City that is adjacent to the existing plant. The City envisions the total capacity
of the new plant modules to be approximately 7.0 mgd with the first module having a
capacity of 2.0 mgd. It is anticipated that the plant modules may have an outfall that is
separate from the outfall for the current plant.
Klotz Associates recommends that the permit application for the Longwood facility include
the phased plant expansion planned for the adjacent 10.8013 acre parcel. On November 20,
2000, Ms. Caroline Huertas of the TNRCC Water Quality Applications Team provided Klotz
Associates verbal authorization to submit a permit application for the existing 2.50 mgd
module and the future treatment modules. This proposal is based on Klotz Associates
preparing a single TPDES permit application for the existing plant and the first module of the
new plant.
KLOTZ
ASSOCIATES,
INC.
Mr. Jerry Bums
City of Pearland
November 30, 2000
Page 2
PROPOSED SCOPE OF BASIC ENGINEERING SERVICES
Klotz Associates will prepare the application and technical report required for the Longwood
WWTP TPDES permit. Specific tasks to accomplish this include:
· Collect and process all information required for permit. The City of Pearland will furnish
historical plant operating data and wastewater analytical results. Therefore the cost of
collecting that information is not included in proposed budget for permit application.
· Develop proposed process design for new plant modules to be constructed adjacent to the
existing plant, as required in the permit application. Key design issues include defining
the size (million gallons per day) of the planned treatment capacity expansions, location
of the new plant outfall, and sludge disposal method. If the process design changes after
the TPDES permit is issued, a minor permit amendment would be required. The
amendment would be much less complicated to secure from TNRCC than the new
permit. This proposal does not include costs for preparing the permit amendment.
· Complete the application form and submit it to the City for signature and attachment of a
check for the application fee.
· Prepare the required attachments to the application including the technical report.
Answer questions and provide additional information as required by the TNRCC to
achieve an administratively complete application.
· Review the draft permit after it is prepared by the TNRCC and review comments with the
City staff.
It seems unlikely that a pt~blic hearing will be required. Therefore the proposed budget does
not include an allowance for that.
In order to expedite the permitting process, we request that Pearland staff perform the
following tasks:
1. Provide historical effluent flow and analytical data required for the discharge permit
application.
2. Obtain samples of wastewater and sludge and have those samples analyzed as
required to support the discharge permit application.
KLOTZ
ASSOCIATES,
INC.
Mr. Jerry Burns
City of Pearland
November 30, 2000
Page 3
3. Sign permit application and pay TNRCC permit application fee.
SCHEDULE
The proposed schedule for the project is attached.
TERMS
We propose to perform the required engineering services on a lump sum basis. We further
propose to perform these services under the terms of the City's new standard engineering
services contract.
FEE
We propose to provide the required professional services for a lump sum fee of $16,500.00.
Thank you for this opportunity to serve the City of Pearland. Please call if you have any
questions.
Very truly yours,
Manager
Public Works Division
LFS:ng
Attachments
cc: Mr. Alan R. Mueller, Acting City Manager
Mr. John W. Hargrove, P.E., City Engineer
City of Pearland
Longwood Wastewater Treatment Plant TPDES Permit
Project Budget Summary
December 20, 2000
Subtask Descriptions Principal Project Project Engineer Designer Clerical Total
Manager En,o, ineer Hours
Vlsit plant site, take pictures, collect maps and
]rawings~ property ownership information and
other data required. 3 12 15
Perform regulatury analysis for 3 Phases 2 14 16
Prepare permit application and technical report. 2 35 4 41
Prepare exhibits including property map, site plan
and process flow diagram for 3 phases 12 16 40 68
QA/QC 5 2 7
Obtain signatures and submit. 1 4 2 7
Respond to Comments 2 4 4 3 13
Management 3 8 6 17
Task Totals 10 34 0 85 43 12 184
Budget Hourly
PERSONNEL Hours Rate Cost
Principal 10 $125 $1,250
~roject Manager 34 $115 $3,910
~roject Engineer 0 $90 $0
Engineer 85 $75 $6,375
Designer 43 $75 $3,225
21erical 12 $50 $600
l'otal Labor Cost 184 $15,360
2xpenses $1,140
Fotal for Task $16,500
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