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R-2012-003-2012-01-23RESOLUTION NO. R2012-3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR ENGINEERING SERVICES ASSOCIATED WITH THE FAR NORTHWEST WASTEWATER TREATMENT PLANT REHABILITATION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for engineering services associated with the Far Northwest Waste Water Treatment Plant Rehabilitation, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for engineering services associated with the Far Northwest Waste Water Treatment Plant Rehabilitation. PASSED, APPROVED and ADOPTED this the 23rd day of January, A.D., 2012. ATTEST: APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR Exhibit Resolution No. R2012-03 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into on , by and between the City of Pearland ("CITY") and Binkley & Barfield, Inc. ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Far Northwest Wastewater Treatment Plant Decanter Effluent Valve Replacement and Ultraviolet System Replacement ("PROJECT") (Project # WW 1102) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall consist of professional design engineering services including preliminary engineering report services, final design services, bid phase and construction administration services; Also included are construction management and inspection services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. Design 1 of 6 Dl . Revised 2/10 F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. Design 2 of 6 Di. Revised 2/10 H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end upon completion of construction, estimated to be December, 2013. SECTION III - CONSULTANT'S COMPENSATION A. The method of payment for this the design services described in this CONTRACT is payment installments. Total compensation for the design services performed shall be the sum of $106,140.00. The method of payment for construction management and inspection services shall be hourly not to exceed. Total compensation for the construction management and inspection services performed shall not exceed $66,824.00. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT subject to the following limitations: 1. Prior to approval of the preliminary design 30 % plans, payments to the CONSULTANT shall not exceed 30% of the total CONTRACT amount. 2. Prior to approval of the final design documents, payments to the CONSULTANTS shall not exceed 60% of the total CONTRACT amount. The final approval and payment will be made within a reasonable period of time regardless of the project construction schedule. 3. If the scope of work of this CONTRACT includes the preparation of studies, design concepts, or other investigations, progress payments shall not exceed 90% of the total CONTRACT amount prior to submittal of the final report deliverables. B. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. Design 3 of 6 D1. Revised 2/10 SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub-consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason - - with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at Binkley and Barfield, Inc. 1710 Seamist Drive, Houston Tx 77008. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. Design 4 of 6 D1. Revised 2/10 F. If the CITY terminates this CONTRACT for cause and/or if the CONTRACTOR breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the teens of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. Design 5 of 6 Dl. Revised 2/10 SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. The parties have executed this CONTRACT this 2 3 rd day of January, 2012. k CI OF PEARLAND, TEXAS Design 6 of 6 DI. Revised 2/10 Binkley Barfield ,Inc consulting engineers Texas Registration Number F-257 Ms. Andrea Dekam Brinkley, PMP Project Manager, Projects Group City of Pearland 3519 Liberty Drive Pearland, Texas 77581 1710 Seamist Drive Houston, TX 77008 713.869.3433 1713.869.6702 Fax November 21, 2011 January 5, 2012 (Rev. C) Re: Professional Engineering Services Proposal City of Pearland, Far Northwest WWTP Improvements Dear Ms. Brinkley: Houston I Dallas I Austin With this letter, Binkley & Barfield, Inc. (BBI) requests the City of Pearland (City) Council approval of an Agreement, and Authorization to Proceed with the following Professional Engineering Services for the Far Northwest (FNW) Wastewater Treatment Plant Improvements Project. Per our meeting and subsequent discussions, BBI revised the Scope of Work to include the following engineering services: I) Preliminary Engineering Evaluation and Report (PER), II) Final Design, III) Bid Phase Services, IV) Construction Phase Administrative Services, and V) Construction Management Services as outlined in the attached Level of Effort (LOE). Please note that BBI adjusted our proposal to offer the City a 10% reduction in the total Engineering Fees. I. The proposed PER Services consist of the following: Provide PER Services as outlined in the City of Pearland, Utilities Scope of Services (D10. Revised 12/11) and the attached Level of Effort. 1. Evaluate the existing Decanter Effluent Valve replacement per the Decanter Evaluation Technical Memo (by Water Works Engineers): • Evaluate existing Effluent Valve and Motor Operator replacement and effluent controls 2. Evaluate two (2) feasible UV Replacement Systems based on the UV System Evaluation Study (by Water Works Engineers): • Evaluate Ultra Tech T3-2042iHO UV System • Evaluate Ozonia Aquaray 3X UV System replacement • Evaluate existing Effluent Channel and Motor Control Center (MCC -F) • Verify Constructability and Electrical Requirements of the proposed UV Systems 3. Provide recommendations of improvements, preliminary equipment layout schematics, and cost estimates. 4. Conduct meetings with the City of Pearland Public Works and Project Manager to review the recommended improvements and/or upgrades. 5. Submit Draft PER and Final Report of evaluation and recommended improvements. PER Phase Services (including Reimbursable Expenses): $26.135 Disk File Name: 10L02c_FNW WWTP Proposal(1-5-2012).doc BBI Job Number: P2507/10 BBI File Number: /1.1 Ms. Andrea Dekam Brinkley, PMP Project Manager, Projects Group FNW WWTP Improvements Page 2 of 3 II. Final Design Services consist of the following: Provide Final Design Services as outlined in the City of Pearland, Utilities Scope of Services (D10. Revised 12/11) and the attached Level of Effort. 1. Final Design for replacement of the Decanter Effluent Valves and UV Disinfection System including: • Piping modification for Effluent Valves and Motor Operator replacement • Existing UV System Demolition and Removal • Existing Effluent Channel Structural Modifications (as required) • UV System Replacement • Electrical Modification for UV System Replacement • UV Controls Replacement • Equipment specifications with Testing, Startup, and Adjustment 2. Provide cost estimates. 3. Conduct meetings with the City of Pearland Public Works and Project Manager to review the recommended improvements and upgrades. 4. Submit 30% Draft, 60% and 90% Design Plans and Specifications. 5. Final Technical Review (TRC) approval and Mylar Drawings. Final Design Phase Services: $61.922 (Includes Reimbursable expenses) III. Bid Phase Services Provide Bid Phase Services as outlined in the City of Pearland, Utilities Scope of Services (D10. Revised 12/11) and the attached Level of Effort. Bid Phase Services: (Hourly, Not to exceed) $4,290 Reimbursable Reproduction (Not to exceed) $1.028 IV. Construction Administration Services Provide Construction Administration Services as outlined in the City of Pearland, Utilities Scope of Services (D10. Revised 12/11) and the attached Level of Effort sheets. Construction Administration Services: (Hourly, Not to Exceed) $12, 765 Subtotal Professional Engineering Services $106,140 (Including Reimbursable Expenses) Disk File Name: 10L02c_FNW WWTP Proposal(1-5-2012).doc BBI Job Number: P2507/10 BBI File Number: /1.1 Ms. Andrea Dekam Brinkley, PMP Project Manager, Projects Group FNW WWTP Improvements Page 3 of 3 V. Construction Management and Inspection Services: Provide Construction Management and Inspection Services as outlined in the City of Pearland, Construction Management Scope of Services (D5 Revised 12/11) and the attached Level of Effort sheets. • Chair Pre -Construction meeting and Monthly Construction Progress Meetings • Provide Response for Contractor RFIs, and Coordinate with City Project Manager on Change Directives and Change Orders • Provide Construction Inspection Services • Provide Interpretive Guidance for Contractor, Construction Manager in resolution of problems • Conduct Substantial Completion and Prepare Punch List • Conduct Final Completion and Issue Letter to the City Recommending Acceptance and Release of Final Payment • Prepare Record Drawings from Contractor's As -Built (red -line) Drawings Construction Management Services: (Hourly, not to exceed) $66,824 Detailed breakdowns of engineering services and level of effort proposal including a project schedule are attached for your reference. In summary, we propose the following: Summary: Subtotal Engineering Services Construction Management & Inspection Services (Hourly, not to exceed) $106,140 $66,824 Proposed Total Contract Amount $172,964 We appreciate this opportunity to provide Professional Engineering Services for the City of Pearland, Far Northwest WWTP Improvements Project. If you have any questions, please call me at (713) 869-3433. LC:lc Enclosures Sincerely, BINKLEY & BARFIELD, INC. Consulting Engineers Li C. Chen, P.E. Senior Project Manager Disk File Name: 10L02c_FNW WWTP Proposal(1-5-2012).doc BBI Job Number: P2507/10 BBI File Number: /1.1 City of Pearland, Far Northwest WWTP Preliminary Engineering Study and Report (PER) Services JOB NO.: P2507 DATE: 11512012 LEVEL OF EFFORT & MAN-HOURS Item No. Preliminary Engineering Study and Report (Man -Hour Categories, PIC: Principle in Charge, PM: Project Manger, C &Sr. M: Process, Civil & Mechanical, E &1: Electrical & Instrumentation) Z MAN-HOURS BASIC SERVICES P I C Sr. PM C & M Engr E & I Engr CADD Operator Clerkl Admin BBI Service Fees SUB TOTAL FLAT RATES: $ 195.00 $ 165.00 $ 135.00 $ 135.00 $ 110.00 $ 10.00 1.00 1.01 1.02 1.03 1.04 1.05 2.00 2,01 2.02 2.03 2,04 2.05 2.06 2.07 Review Existing FNW WWTP Plant Site Conditions and Record Drawings FNW Site Visits (Existing Site Condition Inspection & Review) - 2 trips 3 3 3 $1,305 Review existing FNW WWTP equipment drawings and data 3 6 6 2 $2,255 Evaluate existing SBR effluent control valve and motor replacement in the existing SBR 3 4 4 $1,575 Evaluate existing effluent channels, electrical and controls modification for UV system replacement 3 4 6 $1,845 Prepare PER Report for the existing UV system deficiency and problems 1 3 6 8 12 $3,420 SUB TOTALS 0 1 15 23 27 0 14 $10,400 $10,400 Preliminary Recommendation for Improvements and Upgrades Proposed effluent valve & motor operator replacement in the existing SBR 3 4 6 $1,845 Evaluate UltraTech T3-2042iH0 UV system retrofitting in the existing effluent channel 3 4 6 $1,845 Evaluate Ozonia Aquaray 3X UV system replacement in the existing channel 3 4 6 $1,845. Prepare PER Report for UV system upgrade recommendation 3 12 4 14 $3,635 In house review of Preliminary Report, QA/QC 2 3 2 $1,025 Progress Meetings with CoP Public Works and Project Manager for PER recommendations (2 meetings) 6 4 $1,270 Prepare Site Plan for PER presentation purpose 1 _ 2 8 $1,210 SUB TOTALS _ 1 1 23 24 22 8 20 $12,675 $12,675 3.00 3.01 3.02 3.03 Project Management, Cost Estimate Project Management 5 $825 Preliminary Cost Estimate 1 3 3 2 $1,235, $0 SUB TOTALS 1 8 3 0 0 2 $2,060 $2,060 Page 1 of 7 PER Level of Effort LEVEL OF EFFORT & MAN-HOURS Item No. Preliminary Engineering Study and Report (Man -Hour Categories, PIC: Principle in Charge, PM: Project Manger, C & M: Process, Civil & Mechanical, E & I: Electrical & Instrumentation) o z MAN-HOURS BASIC SERVICES P I C Sr. PM C & M Engr E & I Engr Sr. CADD Operator Clerk/ Admin BBI Service Fees SUB TOTAL SUBTOTAL (Basic Engineering Services) $25,135 REIMBURSABLE EXPENSES (Not to exceed) Misc Expenses (with receipt) and Mileage $120 Scan existing FNW WWTP Plans (with receipts) $80 Draft + Final Preliminary Engineering Report Printing (with receipts) $800 SUB -TOTAL REIMBURSABLE EXPENSES (Not to Exceed) $25,135 $1,000 TOTAL Preliminary Engineering Services Cost Note: $26,135 Page 2 of 7 PER Level of Effort JOB NO.: P2507 DATE: 11512012 LEVEL OF EFFORT & MAN-HOURS Item No. FINAL DESIGN WORK ITEMS (Man -Hour Categories, PIC: Principle in Charge, PM: Project Manger, C & M: Process, Civil & Mechanical, E & 1: Electrical & Instrumentation) > c S 2 MAN-HOURS BASIC SERVICES PIC Sr. PM C & M Engr E & I Eng! Sr. CADD Operator Sr. Clerkl Admin BBI Service Fees SUB TOTAL FLAT RATES: $ 195.00 $ 165.00 $ 135.00_ $ 135,0 $ 110.00 $ 70.00 too 1.01 1.02 1.03 1.04 2.00 2.01 2.02 2.03 3.00 3.01 3.02 3.03 4.00 4.01 4.02 4.03 4.04 5.00 5.01 5.02 5.03 5.04 Final Design Engineering Analysis, QAIQC Response to 30%, 60% & 90% Submittal Comments 3 3 3 3 $1,515 $2,280 $1,755 $1,305 Construction Cost Estimates 3 QAIQC for Final Drawings, and Bid Ready Documents • 2 3 __ 6 3 Additional site meeting, site visits 3 3 3 SUB TOTALS 0 2 15 10 10 6 9 $6,855 $6,855 Plans Index, Project Notes and Process Flow Diagrams Cover Sheet, Vicinity Map & Index 1 1 1 2 2 2 1 3 6 4 4 6 $905 $1,175 $1,800 Project Notes and Mechanical Legends FNW WWTP Process Flow Diagram SUB TOTALS 3 0 6 10 0 14 0 $3,880 $3,880 Civil Drawing - Site Plans & Effluent Channel Works Proposed Improvement Site Plan - Overall 1 1 1 3 3 3 6 _ 12 8 $2,415 Existing Effluent Channel Modification for new UV System $2,185 $0 SUB TOTALS 2 1 6 9 0 20 0 $4,600 $4,600 Proposed Mechanical Plans & Details Proposed Decanter Effluent Valve Installation and Details Proposed UV System Layout Plan Proposed UV System Profile and Sections Proposed UV System Installation and Mechanical Details 1 1 1 1 1 3 3 3 3 6 8 8 8 2 2 8 10 10 10 $2,185 $3,140 $2,945 $2,675 SUB TOTALS 4 1 12 30 4 38 0 $10,945 $10,945 Process and Instrumentation Controls Diagram Instrumentation and Control System Legends 1 1 3 2 8 4 8 $710 $2,455 SCADA System Modification Plan for new UV system Proposed UV,wstem Process Control Plans 1 1 1 3 3 8 8 10 10 $2,870 $2,675 Proposed UV system Instrumentation Plan SUB TOTALS_ 4 1 9 0 26 32 0 $8,710 0,710 City of Pearland, Far Northwest WWTP Proposed Final Design & Bid Phase Services Page 3 of 7 Final Design Level of Effort LEVEL OF EFFORT & MAN-HOURS ,Item No. FINAL DESIGN WORK ITEMS (Man -Hour Categories, PIC: Principle in Charge, PM: Project Manger, C & M: Process, Civil & Mechanical, E & I: Electrical & Instrumentation) i ] 2 MAN-HOURS BASIC SERVICES P I C Sr. PM C & M Engr E & I Engr Sr. CADD Operator Sr. Clerk/ Admin BBI Service Fees SUB TOTAL 6.00 6.01 6.02 6.03 6.04 6.05 6.06 6.07 6.08 Electrical Design Electrical Plan for SBR Effluent Valve Replacement Electrical Conduit Plan for Motor Operated Valves 1 1 1 1 1 1 1 1 2 3 3 2 2 2 6 8 $2,020 Electrical Plan for UV System Replacement 6 8 $2,185 Electrical Modification of Existing MCC -F Electrical Conduit Plan for UV System Replacement, Elevations and Details 4 6 6 4 6 6 8 8 6 $2,700 One -line Diagram of Revised Electrical for New UV System $2,215 Conduit/Cable Schedules $1,750 $1,800 Electrical Details SUB TOTALS 6 2 14 4 34 44 0 $12,670 $12,670 7.00 7.01 7.02 7,03 Standard and Details Standard mechanical details 1 1 1 2 2 3 $600 Standard piping details _ 3 3 $600 $600 Miscellaneous Standard details 2 SUB TOTALS 3 0 0 6 0 9 0 $1,800 $1,800 8.00 8.01 8.02 8.03 8.04 8.05 8.06 8.07 8.08 Project Specification Sections Cover, table of contents 6 4 3 4 $685 Project Bid Forms & Contract Documents 4 $1,270 Summary of Work 3 3 $870 Division 1 & 2 General and Site Work specifications $210 Division 11- Equipment Specifications 2 6 4 $1,420 Division 13 - Instrumentation & Controls 1 4 4 4 4 $820 $820 $985 Division 15 - Mechanical Spec 4 4 Division 16 - Electrical Specs SUB TOTALS 0 _ 0 13 17 4 0 30 $7,080 $7,080 9.00 9.01 9.02 9.03 Project Management, Progress Meetings Project Management 8 9 3 8 $1,880 $1,485 Monthly Progress Meetings with City PM & Public Works (for 3 Meetings, 3 Hrs each with travel time) Final Design TRC Meeting 2 $635 SUB TOTALS 0 0 20 0 0 0 10 $4,000 $4,000 SUBTOTAL (Design Phase Services) 22 $60,540 $60,540 Page 4 of 7 Final Design Level of Effort LEVEL OF EFFORT & MAN-HOURS Item No. FINAL DESIGN WORK ITEMS (Man -Hour Categories, PIC: Principle in Charge, PM: Project Manger, C & M: Process, Civil & Mechanical, E & I: Electrical & Instrumentation) > S 2 MAN-HOURS BASIC SERVICES PIC Sr. PM C & M Engr E & I Engr Sr. COD Operator Sr, Clerk/ Admin BBI Service Fees SUB TOTAL REIMBURSABLE EXPENSES (Not to Exceedl 2 Sets Sheets $610.00 Ea. Drawing Set Ea, Manual Subtotal Printing 2 30% Half Size Drawing Submittals (**) 5 22 $0.11 $/print $12.10 $810.00 $60.50 60% Full Size Drawing Submittals (**) 5 22 $0.55 $/print $17.10 + Manuals $85.0 $510.50 3 90% Full Size Drawing & Spec Submittals (**) 5 22 $0.55 $/print $17.10 + Manual; $85.0 $510.50 Travel Gas Mileages per Federal Rate I Lot $300.00 ** Will provide receipts or vendor rate sheet REIMBURSABLE EXPENSES (Not to Exceed) $1,381.50 TOTAL FINAL DESIGN PHASE SERVICES $61,922 10,00 10.01 10.02 10.03 10.04 10.05 10.06 10.07 Bid Phase Services Prepare Notice To Bidders 2 2 $470.00 Prepare Bid Documents for E -Bid system, including Addendum Issuance 2 4 $610.00 RFI Responses for Questions and Clarifications 2 2 3 $810.00 Pre -Bid Meeting at the City of Pearland 3 $495,00 Prepare Bid Tabulation and Recommendation to award for City Project Manager 3 3 $705.00 Attend City Council Meeting for Contract Award 3 $495,00 Produce & transmit project manuals to Contractor with Notic Of Intent to Award 3 - 3 $705.00 SUB TOTALS 0 0 18 2 0 0 15 $4,290.00 $4,290 TOTAL BID PHASE SERVICES $4,290 Reimbursable Reproduction (Not to Exceed) Sets A. Plot Mylar for Signature and Bid Ready Plans 1 B. Scan Mylar and Project Manual to E -Bid PDF Files 1 C. Construction Documents Printing (as required) 8 Sheets Cost/ Sht Ea. Drawing Set Ea. Manual Subtotal Printing 22 $5.00 $/print $110.00 22 $0.75 $/scan $16.50 + Manual; $85.0 22 $0.55 $/print $17.10 + Manuals $85.0 Reproduction Services (Not to Exceed) $110 $102 $817 $1,028 Page 5 of 7 Final Design Level of Effort City of Pearland, Far Northwest WWTP Phase III, Construction Administration Services Level of Effort BBI JOB NO.: P2507 Updated: 11512012 Line No. Phase III, Construction Phase Services Level of Effort BBI Service Fees Qty, Project Manager (Note 1) Project Engineer Sr. CADD Operator Sr. Clerical/ Admin Total Man - Hours Labor Cost SUBTOTAL Flat Rate: $165,00 $135.00 $110.00 $70.00 1 Shop Drawing Submittal Review 5 4.0 1.0 25,0 $3,050.00 $3,050.00 2 Extra Resubmittals Review 3 3.0 1.0 12.0 $1,425.00 $1,425.00 3 O&M Manual Submittal Review (including resubmittals) 4 4.0 1,0 20.0 $2,440.00 $2,440.00 4 Response to RFIs 5 3.0 1.0 20.0 $2,375.00 $2,375.00 5 Meeting with City and contractor for UV system replacement testing and instrumentation recalibration 1 3.0 3.0 6.0 $615.00 $615.00 6 7 Project Substantial Completion Meeting and Punch List (1 meeting) 1 1 3.0 3.0 $210.00 $210.00 Project Final Completion Meeting and Closeout Meeting (1 meeting) 3.0 3.0 $210.00 $210.00 8 Final As -Built Record Drawings, Mylar 1 4.0 16.0 2.0 22.0 $2,440.00 $2,440.00 Subtotal 111.0 $12,765.00 Subtotal Construction Phase Administrative Services (Hourly, Not to Exceed) $12,765,00 $12,765.00 Notes: 1. Project Management will be provided under the Construction Management Services 2. Extra Submittals for rejected Submittal and Exceptions that require additional data/Information 3. Design Engineer will attend one meeting for UV system testing (includes gas milages) 4. Design Engineer will attend Substantial Completion and Final Completion meetings under the Construction Management Services Page 6 of 7 File: FNW WWTP Rehab Level of Effo 1.5.2o12.xls MAN-HOUR ESTIMATE 1 LEVEL OF EFFORT PROJECT: City of Pearland, Far Northwest WWTP Improvements Project No. Proposal: P2507 CONSTRUCTION PHASE SERVICES AND CONSTRUCTION MANAGEMENT SERVICES Sheet 1 of 1 Update: 05•Jan•12 Line No. LEVEL OF EFFORTIDESCRIPTION Man•Hour: C & M•Civil, Mechanical & Structural; E & I -Electrical and Instrumentation; MAN•HOURS (MH) Costs Qty Constr. Engr. Engr. Sr. Sr Clerk/ Inspector Inspector TOTAL Manager C & M E & I CADD Admin. Civil MechlElec MH's FLAT RATES: $165.00 $135.00 $135.00 5110.00 $70.00 575.00 $86A0 1.00 Task 1 • Preconstruction EA Sub total EA Sub total EA Sub- total EA Sub total Sub -total Subtotal 1.01 Prepare Pre -Construction Agenda, Construction Documents, etc. 1 2 2 3 3 5 $540 1.02 Pre -Construction Meeting & Meeting Minutes 1 3 3 3 3 3 9 $964 103 Setup Communication Protocol and Contract Admin procedures on ProTrak system 1 2 2 3 3 5 $540 SUBTOTAL 7 9 3 19 $2,044 Sub- Sub• Sub- Sub - 2.00 Task 2 • Construction • Administration & Management Services EA total EA total EA total EA total Sub -total Sub -total 2.01 Monthly Construction Progress Meetings & Minutes (5 months) 5 3 15 4 20 35 $3,875 2,02 Shop Dwg Submittal Review & Processing 6 1 6 1 6 12 $1,410 2.03 Shop Dwg Re -Submittals Review 1 3 1 3 6 $705 2.04 O&M Manual Submittal Review & Processing II 1 4 1 4 8 $940 2.05 O&M Manual Re•Submittal Review 1 2 1 2 4 $470 2.06 Provide Response to RFI's 5 2 10 1 5 15 $2,000 2 01 Review Proposals, Change Orders to Provide Comments and Recommendations 3 2 _ 6 _ _ 1 4 10 $1,270 2 08 Provide interpretive guidance to Contractor, CM in resolution of problems 5 1 4 3 15 19 $1,710 2.09 Prepare monthly summary report of construction activities (5 months) 5 2 10 2 10 20 $2,350 210 Review and approve monthly Pay Applications (6 pay estimates) 6 2 12 6 36 48 $4,500 2.11 Project Management & Correspondence (5 months) Lot 20 24 44 $4,980 SUBTOTAL 92 129 221 $24,210 3.00 Task 3 • Construction Inspection Services EA Sub- total EA total EA Sub- total EA Sub total Sub -total Subo. Provide On-site Construction Inspection Services, Prepare 3.01 Construction Daily Reports, Attend Meetings, Verify Material Quantities, Review and Approve monthly Pay Requests, etc. (12 wks x 28 Hr) 36 300 336 $28,620 SUBTOTAL 36 300 336 $28,620 Sub- Sub- Sub - 4.00 Task 4 - Substantial Completion, Punch List and Final Acceptance EA total EA total EA total EA totalSub-total 4.01 Substantial Completion Inspection & Punch List 1 2 23 3 3 3 3 3 11 $945 4.02 Field Verify Completion of Punch List Items 1 2 23 3 3 3 3 3 11 $945 4.03 Final Completion Inspection & Report 1 2 2 3 3 3 3 17 $1,463 4.04 Final Pay Estimate 1 2 2 4 4 10 $956 SUBTOTAL 8 9 9 13 10 49 Sub- Sub - 5,00 Task 5 • Project Closeout & Warranty Period EA total EA total EA total Sub -total Subo. 5.D1 Verify Project Closeout Information (Records, Certificates, Guarantees, Warranties & Releases) 1 1 1 4 4 5 $445 5.02 Coordinates & Review Contractors Redline Plans MI 2 2 3 3 3 3 4 12 $1,081 5.03 Conduct Project Closeout Meeting 3 3 3 $495 5.04 Recommendation for Final Acceptance and Release final payment 2 2 3 3 5$540 5.05 Schedule and coordinate the 1 -Yr Warranty Walk-through 3 3 2 2 5$635 5.06 Prepare list of non conforming work items 12 2 3 3 2 $713 5.07 Oversee repairs of non conforming work with Contractor 1 4 4$346 5.08 Submit Final Report for completed warranty repairs 0 2 2 ••••_Q©_©0 SUBTOTAL 15 3 3 15 12 48 $4,967 SUBTOTAL CONSTRUCTION MANAGEMENT LABOR 122 12 12 166 36 325 673 $64,150 6.00 Non Labor (Reimbursable Expenses, Not to Exceed) 6.01 Mileage $2,174 6.02 Mail/Deliveries (Nol to exceed) $250 6.03 Final Construction Files Reproduction (As Required) $250 SUBTOTAL $2,674 TOTAL LABOR + EXPENSES $66,824 FNW Phase CM LOE 2012.1.5.xls LOE_CM only 1-5-2012 City of Pearland Far Northwest WWTP Improvements Project Binkley & Barfield, Inc. Rate Schedule for 2011/12 CLASSIFICATION BILLABLE RATES Principal $195.00 Technical Manager/Director $180.00 Sr. Project Manager $165.00 Project Manager $150.00 Project Engineer $125.00 Process/ Civil/ Structural Engineer $135.00 Electrical & Instrumentation $135.00 Associate/Staff Engineer $105.00 Graduate Engineer $100.00 Sr. Inspector $86.40 Inspector $75.00 Sr. Designer $120.00 Designer $95.00 Sr. CADD Operator $110.00 CADD Operator $90.00 Sr. Clerical / Administrator $70.00 Clerical / Administrator $60.00 Note: 1. Above Hourly Rates are 2011/12 values 2. Subconsultants rates and other miscellaneous expenses shall be billed at cost plus 10%. 3. Mileage is reimbursed and billed at the published Federal Rate. Updated 12/2011 BBI P2507 EXHIBIT A UTILITIES SCOPE OF SERVICES FOR Far Northwest Wastewater Treatment Plant Improvements Design 1 of 5 D10. Revised 12/11 BASIC SERVICES: The Consultant shall render the following professional engineering services to the OWNER in connection with the construction of the Project. Preliminary Design Phase Services 1. Data Collection a) Attend Design Kick -Off meeting with City. i. Review City informational resources and make arrangements to obtain these. ii. Discuss objectives of project and adjacent projects. b) Procure such additional data as required through other services and/or sub consultants. c) Provide survey (metes, bounds & topographic) information d) Geotechnical data as required. e) Environmental if required. 2. Prepare and Submit Preliminary Engineering Report (PER), consisting of, but not limited to: i. Study exploring at least two alternatives for equipment replacement. ii. Recommendation for preferred equipment replacement/selection. iii. Proposed construction methodology and materials. iv. Cost estimate with 15% contingency. v. 30% Plans consisting of Plan & Profile Topographic Survey with parcel data vi. Analysis of Reconfiguration effort , and notification of utility companies. vii. Preliminary parcel map identifying any required Right of Way (ROW) or easements along with property owner data. viii. Review, consolidate and prepare written response to City's review committee. ix. Review report per comments and submit final former report. Design 2 of 5 D1 O. Revised 12/11 Design Phase Services a) Prepare Construction Plans and Specifications b) Cost Estimates i. Submit for review detailed construction plans at 60% & 90% (along with specifications form at 60% - include bid form & completed "front end documents" at 90%). ii. Submit 60% & 90% plans to Utility companies and coordinate work for relocation or service changes, if required. iii. Coordinate with external regulatory and permitting agencies, including but not limited to TCEQ, TXDOT, Brazoria DD #4 & Harris County Flood Control & USACE (US Army Corp of Engineers). iv. Provide Traffic Control plan and SWP3 plans and specifications, if required. v. Submit plans for City Engineer's signature. vi. Prepare bid sets for distribution via the City's e -bid system. Bid Phase Services 1. Bid Phase Services a. Provide Notice to Bidders (NTB) and list of bid items to the Project Manager in an electronic form appropriate for the e -bid system format. City is responsible for advertising. b. Provide electronic copy of bid -ready plans to the Project Manager for the e -bid system. c. Chair pre-bid meeting and attend Bid Opening d. Respond in writing to questions from bidders and prepare addenda, coordinate with Project Manager as necessary. e. Assist with design of Bid Proposal* Design 3 of 5 D10. Revised 12/11 f. Prepare Engineer's Recommendation of Award Letter that includes the following required content: i. Check for math errors and reconcile any mathematical discrepancies ii. Review for unbalance bid items iii. Certified Bid Tabulation including Engineer's estimate iv. Review of contractor's financial standing and references provided v. Explanation of discrepancies between the Engineer's estimate and bids vi. Recommendation to award 2. Attend City Council meeting and recommendation for award of Contract for Construction. 3. Produce and transmit to selected contractor five (5) sets of plans and project manuals in hard copy, and one electronic format copy to Project Manager, in a format ready for execution with City's Notice of Intent to Award (NOI). *This is the use of bid strategies to attain lowest possible prices for work, use of alternatives, etc. Construction Phase Services 4. Construction Phase Services a. Construction Administration i. Attend pre -construction meeting to provide information & answer questions ii. Attend monthly progress meetings with Construction Manager, Contractor & City of Pearland iii. Review & comment on Construction's submittals, RFIs, RCOs including coordination with Construction Manager on Change Directives & Change Orders using the City of Pearland's Pro -Trak system Design 4 of 5 D10. Revised 12/11 iv. Review & approve monthly pay applications coordinating with Construction Manager using the City of Pearland's Pro - Trak system v. Provide interpretive guidance for Contractor, Construction Manager in resolution of problems vi. Coordinate with Construction Manager to review progress of work for Substantial Completion; with production of punch list; substantiation that items are completed; and issue both Certificate of Substantial Completion & Final Acceptance vii. Issue letter to City recommending acceptance & release of final payment viii. Coordinate contracts, CM/CI to provide complete record of As-Builts ix. Provide Record Drawings from Contractor's As-Builts in electronic format (CD) & hard copy format Definition: 1) As-Builts "redlines": Contractor's record of field changes to the work in line, grade & elevation 2) Record Drawings: Engineer's incorporation of contractor's As-Builts Design 5 of 5 D10. Revised 12/11 EXHIBIT A CONSTRUCTION MANAGEMENT SCOPE OF SERVICES FOR Far Northwest Wastewater Treatment Plant Improvements Design 1 of 10 D5. Revised 12/11 BASIC SERVICES: Construction Manager(s) shall render the following professional services to the OWNER in connection with the construction of the Project. 1. Pre -Construction (on specific projects, as requested by the City/Owner) 1.1. Provide constructability review of plans, specifications, contract documents and validity of Engineer of Record's project duration. Identify construction issues, conflicts, deficiencies, review the adequacy and accuracy of the design and independent verification of quantities. 1.2. Attend Pre -Bid Meeting; provide feedback to City's Project Manager as necessary, such as: tracking and recording questions for the Engineer's written response, clarifying the Owner's expectations for the project and the project execution. 1.3. Chair Pre -Construction Meeting 1.3.1. Schedule and conduct the pre -construction meeting; record and disseminate minutes from pre -construction meeting. 1.3.2. Utilize the City's Pro -Trak system: set communications protocol and contract administration procedures, establish progress meeting schedule and submittal schedule. 1.3.3. Provide agenda for meeting: Key milestone dates, pay application procedures, schedule, public notification issues and procedures, utility coordination issues, traffic control, permitting, property owner notification and coordination, temporary facilities, contractor's use of City's Pro -Trak system, etc. Design 2 of 10 D5. Revised 12/11 2. Construction Administration and Management Services 2.1. Act as the City's on-site representative administering the contract for construction and providing overall project oversight, maintain record of decisions and changes made. 2.2. Meetings: Schedule and conduct construction progress meetings; record minutes from construction progress meetings and distribute via Pro -Trak to: City Project Manager, Design Engineer and contractor throughout the duration of the project. 2.2.1. Schedule meetings every two weeks, minimum, to review the following: work progress and schedule, outstanding issues, status of submittals and responses shop drawings unforeseen issues and changes to the work. 2.2.2. Coordinate additional meetings as necessary to discuss and resolve problems and provide guidance in a timely manner. 2.2.3. Coordinate/monitor the following: utility relocation activities for compliance, utility installation verification, reporting, record management and as -built drawings. 2.2.4. Attend all utility coordination, construction, and scheduling meetings. 2.2.5. Obtain copy of ROW permit and prints from Public Works in order to monitor progress of utility relocation per permit/plan. 2.3. Manage Construction 2.3.1. All final documentation is required in electronic/digital format, utilizing Pro -Trak as is feasible. 2.3.2. As field problems arise, notify the Design Engineer and City Project Manager of proposed solutions to resolve problems. Design 3 of 10 D5. Revised 12/11 2.3.3. Review and update as -built documents regularly with contractor. 2.3.4. Monitor and ensure adherence to approved project baseline schedule. Review contractor's schedule monthly, ensure compliance with City's intended schedule, and provide recommendations as needed to retain and regain schedule if needed. 2.3.5. Recommend alternate project sequencing/scheduling to keep project on schedule. 2.3.6. Prepare monthly summary report of construction activities with outstanding issues outlined for review. Monthly progress information associated with the project will be submitted to the Project Manager for review and approval. 2.3.7. Record weather conditions on jobsite daily. 2.4. Coordinate work of contractor with external agencies and utility companies. Coordinate contractor's operations with regard to other City contracts and construction as well as with property owners for planned service outages, street closures, and access control issues to properties including notifications. 2.4.1. Verify construction conformance and compliance with TCEQ, NOI and NOT. 2.4.2. Verify construction conformance with permitted activities such as: City of Pearland permits, U.S. Army Corps of Engineers permits, TxDOT roadway permits, and any Railroad agreements. 2.5. Maintain records of all decisions, actions and activities with regard to construction operations (i.e. Change Orders, RFIs and responses, Submittals and responses, Request for Proposals, correspondence, SWPPP inspections.) Design 4 of 10 D5. Revised 12/11 3. Construction Inspection Services 3.1. Provide full-time on-site technical observation of Contractor's activities to verify and ensure all work materials, structures, equipment and workmanship comply with the Contract Documents including Addenda, and Change Orders. Verify and ensure that Contractor maintains good construction practices and professional standards prevailing in the local City, County, and State of Texas. Utilize City's Pro-Trak system for all inspection reports. 3.1.1. Notify the City Project Manager if Contractor's work is not in compliance with the Contract Documents or specifications. Notify the City Project Manager and Design Engineer of any failure of the Contractor to take measures to repair and bring work in compliance. 3.1.2. Issue Advisory Notices to Contractor for work that is not in compliance with approved construction documents. 3.1.3. Issue Non-Compliance Reports to Contractor if non- conforming work is not brought into compliance or if plan of action to bring work into compliance is not conducted in timely manner. 3.1.4. Inspect and observe the materials and equipment being incorporated into the work to assure that they are handled, stored and installed in accordance with the Contract Documents and specifications. Report to the City Project Manager regarding these activities. 3.2. Identify record and notify Design Engineer of any problems or failures to meet performance requirements in a timely manner to minimize delay in the progress of the project, make recommendation(s) for appropriate solution to the City Project Manager and Design Engineer. Design 5 of 10 D5. Revised 12/11 3.3. Prepare and maintain daily progress log or daily construction reports, photographs and records for turnover at completion of project. Provide a copy of daily progress log that includes quantities installed that day to the City Project Manager on a weekly basis, utilizing City's Pro -Trak system. 3.4. Verify contractor has obtained necessary permits and is maintaining any Traffic Control, public notification and Storm Water Pollution Prevention Plans, facilities, equipment or arrangements in accordance with contract documents. 3.5. Attend and participate in progress meetings. 3.6. Create contract for your record for: names, addresses, telephone numbers and email of all contractors, subcontractors, sub consultants and major suppliers of material and equipment; store in City's Pro -Trak system. 3.7. Immediately notify the City Project Manager and Design Engineer in the event of an on-site accident. Record and note conditions, activities and witnesses to the event. 3.8. Maintain Resolution Log and respond to citizen complaints in Pro - Trak system. 3.9. Consult with City Project Manager and Design Engineer in advance of scheduled major work operations, tests, inspections or start of important phases of project. 4. Pay Applications 4.1. Produce and prepare independent progress based pay applications on a monthly basis for all work in compliance with contract documents. Review and verify quantities provided by contractor. 4.1.1. Review work conducted daily on daily inspection reports and material installed measurements submitted by contractor; Meet weekly with contractor to verify work conducted and bid item quantities; meet Design 6 of 10 D5. Revised 12/11 monthly to review pay estimate and quantities with contractor 4.1.2. Review progress pay application with Design Engineer for approval or revision prior to submittal to City. 4.1.3. Finalize pay application with signatures from Contractor, Engineer and Construction Manager certifying quantities and amounts. 4.1.4. Provide City Project Manager with one original with all original signatures for processing and payment by the 10th day following the cut off date for pay applications. 4.1.5. Track and record requests for rain or other delays with potential to add to Contract Time daily and monthly. 4.1.6. Provide an independent quantity forecast bid items to identify potential quantity over -runs as part of pay estimate review. 4.2. Upon completion of the work, prepare a final progress payment including a balancing change order zeroing out all unused quantities. Identify and add additional quantities and make any approved changes to the Contract Time. 4.2.1. Review and coordinate with Design Engineer to provide Engineer's recommendation for Substantial Completion or Final Acceptance. (See Close-out Section) 5. Document Control 5.1. Utilize the City's Pro -Trak system to: receive, route, track and log all Contractor communications, Submittals, Change Orders, RFIs, Pay Applications and Citizen Complaint/Resolution Log; communicate with Contractor the status of submittal reviews; create Design 7 of 10 D5. Revised 12/11 and keep a submittal and RFI log showing status; notify City Project Manager, Contractor and Design Engineer of time critical issues. 5.1.1. Respond to RFIs when such response does not require the Engineer's opinion or expertise or direction from City. 5.1.2. Assemble and maintain notes, comments, sketches and supportive data relative to the Project to facilitate the revision of drawings to conform to the final as -built conditions. Review Contractor's record keeping periodically to ensure completeness, timeliness and progress. 6. Change Orders 6.1. Prepare and issue request for proposals in a timely manner. Provide RFP and contractor proposal for additional work to City Project Manager and Design Engineer for review and approval. Log and track status of RFP and Responses from Contractor, City and Design Engineer. 6.2. Provide recommendation on technical matters as an advocate for the City. Evaluate Contractor's response/proposal for merit, cost, time, accuracy and price practicality. Negotiate with Contractor on City's behalf if required. 6.3. Prepare Change Order and documentation including signatures of Contractor, Engineer and Construction Manager for delivery to City. 7. Testing Laboratory and Results 7.1. Coordinate testing laboratory activities with Contractor's activities. Review test reports for compliance with Contract Documents. Log, track and retain test reports for file. Review results with Contractor. Monitor any corrective action and re -testing for compliance. Maintain compliance with City's specifications Design 8 of 10 D5. Revised 12/11 7.1.1. Review lab test reports and log any failures. 7.1.2. Review Invoicing from Laboratory to daily activities. 8. Project Completion and Close out 8.1.A. Provide list of deliverables for substantial completion walk through/inspection. Schedule and conduct project walk through upon receipt of Contractor's notification of substantial completion. Include City Project Manager, Design Engineer and others as directed. Prepare a list of non -conforming work based on visual inspections. Record and monitor contractor's corrective efforts and schedule. Schedule final completion inspection for any remaining corrections. B. Coordinate and obtain Design Engineer's signature and seal on Substantial Completion certificate and Final Completion and Acceptance certificate. 8.2. Review and compile any Operation and Maintenance documents required from the Contractor — forward to Engineer for review. Collect Contractor's closeout documents to review for completeness and accuracy, including; affidavits of final payment, final pay estimates, as built records, redlines and drawings. Once received, forward to Design Engineer along with any supporting documentation. 8.2.1. Upon completion of close out items, provide recommendation for City's Substantial Completion/Final Acceptance certificate. 8.2.2. Provide indexed project files,redline plans and asbuilt or record drawings to City. 8.3. Conduct Project Close -Out Meeting. Design 9 of 10 D5. Revised 12/11 8.4. Prepare and recommend final payment application. Prepare job record logs transmittals, and correspondence reports in an organized file for delivery to City. 8.5. Consult with City on any potential Warranty items requiring repair or replacement. 9. Warranty Period 9.1. Schedule, arrange and coordinate a One Year Walk-through of the project to review status of the work 30 days prior to expiration of the One Year Maintenance period. 9.2. Provide staff to conduct and participate in the warranty inspections. 9.3. Prepare list of non conforming work for presentation to the City Project Manager, Design Engineer and Contractor. 9.4. Oversee repairs for non conforming work with Contractor. 9.5. Submit final report on completed warranty repairs. Design 10 of 10 D5. Revised 12/11 ID Task Name Dornan Start Schedule for City of Pearland, FNW WWTP Improvements FinishJ.n'12 ..,E99._ _ Mar'11_...�_. EMay'12 Jun'12 Jul' 12 Aua12.... 12@S 111111811115 1122 1129 215 2112 2113 2126 314 3111.31187JI25 411 418 4115 4122 4129 516 5113 5120 5127 613 6119 6117 6124 711 716 715 7,22. 1129 65 8112,11 8119 8/26� Revised proposal submittal 1 day Thu 12129111 Thu 1212911119 City Council Approval Proposal 1 day Tue 1124112 Tue 1124112' City Council Approval Proposal City of Pearland prepares Contract 7 days Wed 1125112 Tue 1131112 1125 City of Pearled prepares Contract 4 2 3 5 Preliminary Engineering StudylReport 19 20 Final Design 3a 35 40 41 42 43 Bid Phase Services 68 days Mon 216112 Fri 4113112 133 days Tue 4117112 Mon 8127112 26 days Sun 918112 Thu 1014112 CaP preparation of Construction Contract 45days Mon 1018112 Wed 11121112 CoP award contract 1 day Thu 11122112 Thu 11122112 44 Construction Phase 181 days Fd 11123112 Wed 922113 Ulf Ill 4 1 PER Phase Fi Pape 1 FNWWWTP Schedule 2011.12.29 1 Schedule for City of Pearland, FNW WWTP Improvements ID ,TaskNarne Duration Start p'12 1212 n'1 MaY'13 1113 11120 F1/27 213 2110 2117 2124 M.r'l 30 3110 311 324 101 47 4114 421.428 55 S1-21 6119 I 5261 1 Revised proposal submittal 1 day Thu 12129111 2 City Council Approval Proposal 1 day Tue 1124112 3 City ofPearland prepares Contract 7days Wed 1125112 4 5 Preliminary Engineering SludYIRePort 68 days Mon 216112 9 : 20 Final Design 133 days Tue 4117112al Design Phase 3a 35 Bid Phase Services 26days Sun 919112 � '0`/� 40 41 CoP preparation of Construction Contract 45days Mon 1018112 , CoP preparation of construction Contract 42 CoP award contract 1 day Thu 11122112 CoP award contract 43 44 Construction Phase 181 days Fri 11123112 Contractor Mobilization Punch list Itemsruction Phase Page2 FNWWWTPSchedule 2611.12.29 Binkley Barfield ,Inc consulting engineers Texas Registration Number F-257 1710 Seamist Drive Houston, TX 77008 713.869.3433 1713.869.6702 Fax Houston I Dallas I Austin Li Chen, P.E./Project Manager/Construction Manager Mr. Chen's twenty plus years of professional experience have been in the water and wastewater field as a Project Manager and Project Engineer. Mr. Chen has been with Binkley & Barfield, Inc. for the past six years and is assigned as a Project Manager in the firm's Water and Wastewater Group. His primary work includes preliminary engineering studies, final design, and construction phase services to upgrade, rehabilitate and improve wastewater treatment plants (WWTP). Areas of specialization include project engineering and management for the City of Houston Capital Improvement Program (CIP) projects as well as Harris County Municipal Utility District wastewater projects encompassing wastewater treatment process design, lift stations, headworks, aeration systems, chlorination systems, sludge processing facilities, mechanical and piping, instrumentation and control systems, and construction management services. He has proven capabilities in project management, problem resolution, cost analysis, construction services coordination, and client relations. The following is an overview of Mr. Chen's most recent experience. City of Houston Almeda Sims WWTP & SPF Improvements Package II, Houston, TX. Project Manager. Final design for Almeda Sims WWTP and Sludge Processing Facility (SPF) Improvements Package II Project. Scope includes rehabilitation and replacement of the existing WWTP facilities including three clarifiers' mechanism and controls, sodium hypochlorite feed system, sludge thickener mechanism and controls, potable water meter, improvement of the existing NPW system, rehabilitation and improvements of HCFCD drainage channel C-137, access road and site drainage. Project Cost: $ 7 million City of Houston Almeda Sims WWTP & SPF Improvements Package I, Houston, TX. Project Manager. Preliminary engineering study and final design for Almeda Sims WWTP and SPF Improvements Package I Project. Scope included rehabilitation and upgrade of the existing waste sludge processing facilities including waste sludge pump station renewal/replacement, installation of a new screening facility, a new 100 ft sludge thickener, and two sludge holding tanks with diffused aeration system, PD blowers with VFD and automatic blower controls, MCC and PLC controls facility, site drainage and paving improvements. Project Cost: $ 9.8 million City of Houston Kingwood West WWTP, Montgomery County, TX. Project Engineer. Preliminary engineering study and final design for Kingwood West WWTP Improvements and expansion of the existing 0.38 MGD package plant to a full service WWTP permitted for 2.0 MGD. Scope included upgrade and expansion of the existing lift station, installation of new headworks, screening facility, aeration basins with diffused aeration system using automatic PLC controls, blower facility, clarifiers, chlorine contact basin with new chemical feed system, effluent outfall structure, a new administration building for MCC and PLC control systems, a new plant -wide SCADA system, landscaping, fencing and other site improvements. Project Cost: $ 16 million City of Houston Sims Bayou WWTP Improvements, Houston, TX. Project Manager. Preliminary engineering study and final design for Sims Bayou WWTP Improvements to replace the electrical and control systems damaged during Tropical Storm Allison. Scope included upgrade and replacement of the storm -damaged MCC facilities, field control panels and wiring replacement for bar screens and grit classifiers, blowers, clarifiers, scum pump stations, effluent pump station MCC and PLC panels, 12.4 KV unit substations, and new controls for the lime stabilization system. The new MCC facilities and field control panels were relocated and elevated above the 500 -year flood plain elevation. Project Cost: $ 5 million YEARS EXPERIENCE 20 Years EDUCATION Master of Science in Environmental Engineering, Oklahoma State University, 1991 Bachelor of Engineering in Chemical Engineering, Tamkang University, Taiwan, 1983 EXPERTISE Water and Wastewater Project Management Aeration System Design Chlorination System Instrumentation & Control System P & ID Plans and Specifications Construction Management Service Coordination LICENSE Professional Engineer Texas No. 98576 Binkley Barfield ,Inc consulting engineers Texas Registration Number F-257 1710 Seamist Drive Houston, TX 77008 713.869.3433 1713.869.6702 Fax Houston I Dallas i Austin Li Chen, P.E./Page 2 City of Houston Tidwell Timbers WWTP Improvements, Houston, TX. Project Manager. Final design for the decommissioning and removal of the existing Tidwell Timbers WWTP and diversion of wastewater flow to FWSD No. 23 WWTP. Scope included demolition of the existing Tidwell Timbers WWTP, modification of the existing lift station for diversion pumping and installation of 7,500 ft of 12 -inch force main and 8,000 ft of 27 -inch gravity sewer line. The sewer diversion system was designed to convey 1.95 MGD wastewater from the existing Tidwell Timbers WWTP, plus an additional 1.76 MGD wastewater capacity anticipated for future development and expansions, and installation of a new lift station to deliver 3.8 MGD flow to the FWSD No. 23 headworks. Project Cost: $ 8.0 million City of Houston Turkey Creek WWTP, Houston, TX. Project Engineer/Manager. Final design for the Turkey Creek WWTP Improvements Project to expand the plant's wet weather capacity to 60 MGD peak flow, and upgraded the existing WWTP facilities. Scope included installation of a new 120 ft clarifier, rehabilitation of 4 existing clarifier, rehabilitation of the existing blowers, addition of 2 new centrifugal blowers with automatic blower control system using dissolved oxygen instrumentation and PLC controls, expansion of the existing chlorine contact basin with new chemical feed system and other site improvements. Project Cost: $ 8.9 million Harris County MUD 148 WWTP, TX Project Manager. Final design for Harris County MUD 148 WWTP to build a permanent wastewater treatment plant permitted for 0.96 MGD to replace the existing temporary package treatment facility. Scope included a new lift station, aeration basins with diffused aeration system using automatic PLC controls, aeration blower facility, clarifiers, chlorine contact basin with chemical feed system, effluent retention pond, new electrical service, motor control centers, and other site improvements. Project Cost: $ 4.2 million The following is an overview of Mr. Chen's previous experience. ABB Instrumentation and Controls Project Engineer and Manager of field instrumentation and DCS control systems integration. Managed equipment fabrication, installation and start-up of instrumentation and control systems for water disinfection and wastewater treatment projects. Bailey Fischer & Porter Instrumentation and Controls Project Engineer and Manager of gas chlorination system design, field instrumentation and control systems integration. Managed equipment fabrication, installation and start-up of gas chlorination system, instrumentation and control systems for water and wastewater projects. Project Engineering and Management for water and wastewater projects. Design and Project Engineer for the design of aeration systems for municipal and industrial wastewater treatment facilities and water pollution control projects. Binkley Barfield ,lnc consulting engineers Texas Registration Number F-257 1710 Seamist Drive Houston, TX 77008 713.869.3433 1713.869.6702 Fax Houston 1 Dallas 1 Austin Darrell J. McAdams, P.E./Senior Project Engineer Mr. McAdams has twenty-five years of experience in the planning, design, and construction phases of water and wastewater projects. Water projects include pumping stations, raw water conveyance, water treatment and water distribution. Wastewater projects include lift stations, sewer lines, wastewater treatment and reclamation, and final disposal. The following is an overview of Mr. McAdams' experience. Performed Process Design and Control System Design for Kingwood West Wastewater Treatment Plant (WWTP), City of Houston (COH), Houston, Texas. A completely new Ethernet Local Area Network (LAN) was designed for the Kingwood West WWTP. The Ethernet LAN utilized programmable logic controllers (PLC's) at high Input/Output (I/O) density locations throughout the plant site, and these PLC's were linked to a PC-based workstation at the new administration building. A router provided off-site communication. Fiber optic cable with eight (8) fibers (4 -pair) was used as communication media. Two of the fiber pairs were used to create the redundant Ethernet LAN loop. Three new multi -stage centrifugal blowers were included in the design. Each blower is provided with its own PLC, control panel, and variable frequency drive (VFD). Each blower PLC is linked to its VFD with Profibus field bus. Each individual blower PLC is linked to a blower master PLC with copper cable. Fiber optic cable is extended from the Ethernet LAN PLC at the new administration building to the blower master PLC at the existing blower building. An Ethernet LAN PLC is located in the area of the headworks, clarifiers, and aeration basins. Fiber optic cable is extended from this Ethernet LAN PLC to a blower field PLC at the aeration basins. The blower field PLC receives I/O from field transmitters for variables such as dissolved oxygen, air flow rate, etc. One fiber pair is utilized to connect the blower field PLC to the blower master PLC. The Ethernet LAN PLC at the new administration building is linked to the blower control system. Performed Process Design and Control System Design for Turkey Creek Wastewater Treatment Plant (WWTP), City of Houston (COH), Houston, Texas. The existing Ethernet LAN was redesigned and extended. The existing Ethernet LAN consisted of an existing programmable logic controller (PLC) at the existing control building, which was connected to a nearby existing PLC with fiber optic cable and to other PLC's on the site with radio transmitters. The radio transmitters were eliminated and the fiber optic cable was extended to link all Ethernet LAN PLC's. A router was added at the existing control building for off-site communication. Some of the existing PLC's were replaced with the City's standard PLC. Two new single -stage centrifugal blowers were included in the design. The two new blowers operated in parallel with five (5) existing single -stage centrifugal blowers. Each of the seven (7) individual blower PLC's is linked to a blower master PLC with copper cable. The blower master PLC receives input/output (I/O) from field transmitters for variables such as dissolved oxygen, air flowrate, etc. The blower master PLC is connected to an Ethernet LAN PLC at the existing blower building. YEARS EXPERIENCE 25 EDUCATION Master of Science, Mechanical Engineering, Stanford University, 1986; Master of Science, Civil Engineering, University of Minnesota, 1974; Bachelor of Science, Civil Engineering, University of Michigan, 1968 EXPERTISE Instrumentation Controls SCADA Alternative Analysis Preliminary and Final Design Construction Administration and Inspection Pumping Stations Water Reclamation Facilities Water Treatment and Distribution Sewage Collection and Treatment Thermal Design LICENSE Civil Engineer, California #41586 Ohio #41935, Texas #54522 K:\PROPOSALS\P2482 - COH RFQ 2011 WW\t11-1b suO\uJM Kesume.00c Binkley &Barfield ,Inc consulting engineers Texas Registration Number F-257 1710 Seamist Drive Houston, TX 77008 713.869.3433 1713.869.6702 Fax Houston I Dallas I Austin Darrell J. McAdams, P.E./Page 2 Northeast Water Purification System, City of Houston and Houston Area Water Corporation. Performed work, as a subconsultant to Montgomery Watson Harza, to include design of 120 million gallon per day (mgd) intake structure, 570 linear feet of 78 -inch raw water intake conduit, 40 mgd raw water pumping station, 6,355 linear feet of 66 -inch raw water pipeline, approximately 30,500 linear feet of 84 -inch steel finished water transmission main, and approximately 12,300 linear feet of 42 -inch ductile -iron finished water transmission main. Performed Hydraulic and Control Logic Design for the Rehabilitation of the Lake Houston Pumping Station. City of Houston (COH), Texas. The site included the intake structure in Lake Houston, two 72 -inch conduits connecting the intake structure to the pump building, the wetwell at the pump building, six vertical, mixed -flow pumps, and individual discharge pipes to the West Canal. The six pumps each have different capacities. The two largest pumps were provided with variable frequency drives (VFD's). Hydraulic calculations were used to predict wetwell level at various flowrates based on the lake level. Individual hydraulic calculations were performed to predict individual pump and total flowrates based on wetwell and canal levels. The control system was completely redesigned. A new Local Area Network (LAN) was installed based on Ethernet protocols. The LAN included redundant file servers, a work station and Remote Terminal Units (RTU's). The SCADA system was provided with two communications links. The SCADA system monitors canal level at seven remote level monitoring stations along the West Canal. In addition, the SCADA system transmits selected data to the control center at the Coastal Water Authority's (CWA) Lynchburg Pumping Station. Operator interfaces are provided by the work station with a large monitor, and a large, wall -mounted display panel. Pumps are started and stopped manually by the operator based on needs of customers. Pump start/stop capability is provided at both the work station and display panel. A wide range of alarm and shutdown protection is provided for each pump. Alarm conditions include vibration, high temperature in the upper bearing, motor stator, or lower bearing, and low wetwell level. Reviewed Municipal Utility District (MUD) water supply plans for the City of Houston Water Department. A typical water supply facility included a water well(s) as raw water source, chlorination, ground water storage tanks, distribution booster pumps, and hydropneumatic tanks. The booster pumps were either horizontal centrifugal pumps or vertical turbine can pumps. The hydropneumatic tanks were used to control water hammer. Developed Hydraulic Calculations and Control Logic for the Water Department Booster Pumping Station. City of San Diego, California. The pumping station utilized four vertical turbine, can pumps and had a firm capacity of 3,900 gpm at a total design head of 190 feet. Wrote specifications for vertical turbine pumps, valves, steel pipe, and control logic. The pumping station was designed with a working pressure of 250 psi. The four pumps were provided with an alternating VFD. Pump start/stop control and speed control were based on either pressure in the system or standpipe water level in the system, as selected by the Operator. A "look -up" table was programmed into the control system to ensure that the VFD pump did not operate at dangerously low speeds. Performed Process Design and Control System Design for Water Reclamation Facilities (WRF's) in Southern California. These WRF's included the Oso Creek WRF in the Santa Margarita Water District (Mission Viejo, CA), and the Temecula WRF in the Eastern Municipal Water District (Perris, CA). Processes included flow equalization, mixing, flocculation, and tertiary sedimentation, variable head gravity filtration, chlorination, dechlorination when discharging to a natural stream, and effluent pumping. The sedimentation system was either on or off. Distribution to filters was controlled by weirs. Filter backwash control was based on 1) turbidity breakthrough, 2) high water level, or 3) time limit. Compound loop (flow and residual paced) chlorination was used. Detention time was 120 minutes with an effluent residual of a least 20 mg/I. Several vertical turbine pumps were used for effluent pumping with pump control based on wetwell level. K:\PROPOSALS\P2482 - COH RFQ 2011 WW\E11-16 sub\DJM Resume.doc ‘10 Binkley .,Barfield ,Inc consulting engineers Texas Registration Number F-257 1710 Seamist Drive Houston, TX 77008 713.869.3433 1713.869.6702 Fax Houston I Dallas I Austin Morris Weingart/Senior Electrical Designer Mr. Weingart has an unusually diverse background with more than 35 years of electrical design, design/build construction, construction management, maintenance and troubleshooting experience in both the private and public sectors. As a Senior Electrical Designer for Binkley & Barfield, Inc., Mr. Weingart has been responsible for the design of a variety of electrical installations including: • Sims North Wastewater Treatment Plant Electrical Upgrade ($5.1M) Replacement of Motor Control Centers (MCC) Design of Power Distribution including Cable Tray and Wire Way Systems Construction Sequencing • Almeda Sims Sludge Plant ($10M) Upgrade of medium voltage (2,400 volt) switchgear to support expanded Thickener area and increased sludge pump capacity Replacement/Relocation of Existing MCC Design of medium voltage (12,470 volt) switchgear for Sludge Holding Tank facility Design of MCC and electrical distribution to support Sludge Holding Tank facility • Airport -wide Electrical Upgrade for Ellington Field ($7.5 M) including: Airfield Lighting Circuits Airfield Lighting Vault Upgrade and Renovation Power Distribution for Airfield Navigational Aids (NAVAIDS) Emergency Generator Installations Construction Sequencing Phase III Services - Reviewing Submittals and Requests for Information • Rapiscan Cargo Container Inspection Facility ($1.5 M) Bush Intercontinental Airport, Houston, TX Designed electrical distribution and grounding system for pulsed neutron cargo container scanning system. • Municipal Utility Districts (MUD) Wastewater Treatment Plants Designed Electrical Service, Power Distribution, and MCC's for Numerous MUD District Wastewater Treatment Plants. • Municipal Utility Districts (MUD) Water Treatment Plants Designed Electrical Service, Power Distribution, and MCC's for Numerous MUD District Water Treatment Plants. Background • Binkley & Barfield, Inc. Houston, TX 5 years Sr. Electrical Designer YEARS EXPERIENCE 35+ Years EXPERTISE Power System & Equipment Design: Low Voltage <_ 600 volts Medium Voltage > 600 volts Control System Design: Electrical Electronic PLC Lighting Construction Construction Management Diagnostic Troubleshooting Maintenance LICENSE Master Electrician since 1983 State of Texas TxMEL #10550 City of Houston HMEL #526 MEMBERSHIPS National Fire Protection Association K:\PROPOSALS\P2482 - COH RFQ 2011 WW\E11-16 sub\MW Resume.doc Binkley Barfield ,lnc consulting engineers Texas Registration Number F-257 1710 Seamist Drive Houston, TX 77008 713.869.3433 1 713.869.6702 Fax Houston I Dallas 1 Austin Morris Weingart/Page 2 Background Continued • Airside Improvements Program, Houston Airport System, Houston, TX. 4-1/2 years Construction management and design as a part of the $500 million Airside Improvement Program. • City of Houston, Department of Public Works and Engineering, Water Production Branch. 1 year Maintenance Manager and Master Electrician for the Systems Development Section. Participated in construction management of CIP projects; designed and managed in-house projects; reviewed and developed safety procedures. • City of Houston, Department of Public Works and Engineering, Wastewater Operations. 2 years Maintenance Manager and Master Electrician for the Electrical/Instrumentation Section. Coordinated efforts of 60 people maintaining 50 treatment plants and 400 lift stations. • City of Houston, Department of Aviation (HAS) 13 years Master Electrician for a three airport system, overseeing maintenance, in-house construction projects and contributing to CIP design projects. • Hughes Tool Company, Houston TX. 9 years Electrical Craft Manager; coordinating in-house construction crews. Designed modifications of production equipment to enhance reliability. Participated in maintenance of plant -wide power distribution system (12,470 volts). Journeyman Electrician, Numerical Control Technician: diagnosed and repaired equipment malfunctions. K:\PROPOSALS\P2482 - COH RFQ 2011 WW\E11-16 sub\MW Resume.doc Resolution No. R2012-003 Exhibit "A" CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into on February 28, 2012 by and between the City of Pearland ("CITY") and Binkley and Barfield Consulting Engineers ("CONSULTANT"). The CITY engages the CONSULTANT to perform Construction Management and Construction Inspection Services for a project known and described as Barry Rose Wastewater Treatment Plant Rehabilitation. SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall perform Construction Management and Construction Services. See Exhibit A, attached, for a detailed SCOPE OF WORK. The PROJECT schedule shall conform to the construction schedule. B. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. C. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. D. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. Design 1 of 5 D3. Revised 2/09 (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. E. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. F. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 5 D3. Revised 2/09 SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end upon completion of the construction related work not to exceed Twenty six (26) months after execution of this contract. SECTION III - CONSULTANT'S COMPENSATION A. The method of payment for this CONTRACT is Hourly, Not to Exceed. Total compensation for the services performed shall be the sum of $180,285. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT. C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub-consultant(s) or in any way affect the CONSULTANT's status as an independent contractor of the CITY. SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at Binkley & Barfield Consulting Engineers, 1710 Seamist Drive, Houston, Texas 77008. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all Design 3 of 5 D3. Revised 2/09 other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONTRACTOR breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a Design 4 of 5 D3. Revised 2/09 bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. The parties have executed this CONTRACT this 28th day of February, 2012. ity's ame, Title] Design 5 of 5 D3. Revised 2/09 Binkley Barfield, Inc consulting engineers Texas Registration Number F.257 Mr. Skipper Jones, MPM, CIPM Project Manager, Projects Group City of Pearland 3519 Liberty Drive Pearland, Texas 77581 1710 Seamist Orive Houston, TX 77008 713.869.3433 1 713.869.6702 Fax Houston I DallasIFort Worth ( Austin Original: January 6, 2012 Revision C. February 13, 2012 Re: Construction Management Services Proposal City of Pearland, Barry Rose WWTP Plant Rehabilitation Project No. WW1004, Contract No. 101924 Dear Mr. Jones: With this letter, Binkley & Barfield, Inc. (BBI) requests City of Pearland (City) Council approval of an Agreement and Authorization to Proceed with Construction Management and Inspection Services for the City's Barry Rose WWTP Rehabilitation Project. Mr. Carlos Quintero, P.E., will serve as Construction Manager for the proposed Construction Management and Inspection Services as follows. I. Construction Management and Inspection Services: Provide Construction Management and Part -Time Inspection Services as outlined in the City of Pearland, Construction Management Scope of Services (D5 Revised 12/11) and the attached Level of Effort sheets. Please note that the construction period requires 12 months (365 days). • Chair Pre -Construction meeting and Monthly Construction Progress Meetings • Coordinate and provide QA/QC to Contractor RFIs, Shop Drawings and coordinate with City Project Manager Change Directives and Change Orders • Provide Part -Time Construction Inspection Services • Review and approve Contractor's Monthly Pay Application • Prepare monthly summary report of construction activities • Provide interpretive guidance for Contractor, and coordinate with City Project Manager in resolution of problems • Coordinate testing laboratories activities • Conduct Substantial Completion Inspection and Prepare Punch List • Conduct Final Completion Inspection and issue letter to the City recommending acceptance and release of Final Payment • Conduct Project Closeout Meeting and prepare Record Drawings from Contractor's As -Built (red -line) Drawings • Conduct Warranty Period Services for One -Year Walk Through and provide final report on completed warranty repairs Binkley Barfield, Inc consulting engineers Texas Registration Number F-257 Mr. Skipper Jones February 13, 2012 Page 2 • Coordinate and QA/QC indexed project files; redline plans and as -built / record drawings Construction Management Services: (Hourly, not to exceed) $173,283 II. Reimbursable Expenses Estimate The reimbursable expenses include gas mileage per Federal Gas Mileage Rate, printing & reproduction cost (as required), mail postage and delivery services (as required). Reimbursable Expenses (not to exceed): $7,002 Detailed breakdowns of Construction Management and Inspection Services and level of effort proposal are attached for your reference. In summary, we propose the following: Summary: Construction Management and Part -Time Inspection Services (Hourly, not to exceed) Reimbursable Expenses (not to exceed) $7,002 $173,283 Proposed Construction Management Services $180,285 We appreciate this opportunity to provide Construction Management and Part -Time Inspection Services for the City of Pearland, Barry Rose WWTP Rehabilitation Project. If you have any questions, please call me at (713) 869-3433. CEQ:lc Enclosures Sincerely, BINKLEY & BARFIELD, INC. Consulting En:ineers Carlos E. Quintero, P.E. Project Manager G:\146200 Barry Rose WWTP\Correspondence\20L25c-CM Service Proposal_2-13-2012.doc BBI Job Number: 146200/50 BBI File Number: /1.1 CONSTRUCTION MANAGEMENT AND CONSTRUCTION INSPECTION SERVICES MAN-HOUR ESTIMATE / LEVEL OF EFFORT PROJECT: City of Pearland, Barry Rose WWTP Rehabilitation Project No. WW1004 BBI Job No. 146200 Update: 2/13/2012 Line No. LEVEL OF EFFORT/DESCRIPTION Man -Hour: C & S- Civil, Mechanical & Structural; E & I -Electrical and Instrumentation; MAN-HOURS (MH) Subtotal Costs Qty Constr. Manager C & S Engineer E & I Engineer CADD Constr. Admin. Inspector Civil Inspector Mech/Elec TOTAL MH's FLAT RATES: $165.00 $135.00 $135.00 $110.00 $70.00 $75.00 $86.40 1.00 1.01 Task 1 - Preconstruction Prepare Pre -Construction Agenda, Construction Documents, etc. 1 MH's EA 1.0 Sub- total 1.0 MH's EA Sub- total MH's EA I Sub- total MH's EA 1.0 Sub - total 1.0 2.0 $235 1.02 Chair Pre -Construction Meeting & Prepare Meeting Minutes Setup Communication Protocol and Contract Admin procedures on the City of Pearland, ProTrak system 1 1 3.0 1.0 3.0 1.0 1.0 1.0 4.0 $565 1.03 2.0 2.0 3.0 $305 SUBTOTAL 5.0 4.0 9.0 $1,105 2.00 Task 2 - Construction Management Services 2.01 Chair Monthly Construction Progress Meetings & Prepare Meeting Minutes (12 months) 12 2.5 30.0 1.0 12.0 42.0 $5,790 2.02 Coordinate, QA/QC Shop Dwg Submittal Content & Processing 25 1.0 25.0 1.0 25.0 50.0 $5,875_ 2.03 Coordinate, QA/QC Shop Dwg Re -Submittals Content & Processing 15 1.0 15.0 1.0 15.0 30.0 $3,525 2.04 Coordinate, QA/QC O&M Manual Submittal Content & Processing 15 1.0 15.0 15.0 $2,475 2.05 Coordinate, QA/QC O&M Manual Re -Submittal Content & Processing 8 1.0 8.0 0.5 4.0 12.0 $1,600 2.06 Coordinate, QA/QC RFI Content & Processing 18 1.0 18.0 0.5 9.0 27.0 $3,600 2.07 Coordinate, QA/QC Proposals, Change Orders Content & Processing 5 2.0 10.0 1.0 5.0 15.0 $2,000 2 08 Coordinate Engineer's guidance to Contractor and City PM in resolution of problems 12 2.0 24.0 24.0 $3,960 2.09 Prepare monthly summary report of construction activities (12 months) 12 2.0 24.0 3.0 36.0 60.0 $6,480 2.10 Produce and prepare independent progress based pay application 12 1.0 12.0 12.0 $840 2 11 Coordinate, review and approve monthly Pay Applications (12 pay estimates) including collecting signatures 12 1.0 12.0 1.0 12.0 24.0 $2,820 2.12 Project Management & Correspondence (12 months) 12 2.0 24.0 2.0 24.0 48.0 $5,640 2.13 Additional Meetings to solve problems and provide recommendations 5 6 3.0 15.0 15.0 $2,475 2.14 Coordinate, reviews and updates to As -built Documents 1.0 6.0 6.0 $990 2 15 Coordinate Testing Laboratory Activities, review results for compliance. Log track and retain test reports for file 6 1.0 6.0 1.0 6.0 12.0 $1.410 SUBTOTAL 232.0 160.0 392.0 $49,480 Barry Rose CM LOE 02132012 page 1 of 2 2/13/2012 CONSTRUCTION MANAGEMENT AND CONSTRUCTION INSPECTION SERVICES MAN-HOUR ESTIMATE / LEVEL OF EFFORT PROJECT: City of Pearland, Barry Rose WWTP Rehabilitation Project No. WW1004 BBI Job No. 146200 Update: 2/13/2012 Line No. LEVEL OF EFFORT/DESCRIPTION Man -Hour: C & S- Civil, Mechanical & Structural; E & I -Electrical and Instrumentation; MAN-HOURS (MH) Subtotal Costs Qty Constr. Manager C & S Engineer E & I Engineer CADD Constr. Admin. Inspector Civil Inspector Mech/Elec TOTAL MH's 3.00 Task 3 - Construction Inspection Services 3.01 Provide On-site Construction Inspection Services, Review and Approve Daily Reports, Attend Meetings, Verify Material Quantities, Review and Approve Contractor Pay Requests, etc. (approx. 42 wks x 32 Hr) 244.0 1100.0 1344.0 $113.340 SUBTOTAL 244.0 1100.0 1344.0 $113,340 4.00 Task 4 - Substantial Completion and Final Inspection 4.01 Substantial Completion Inspection & Punch List 1 3.0 3.0 3.0 3.0 6.0 $705 4.02 Field Verify Completion of Punch List Items 1 4.0 4.0 4.0 $660 4.03 Final Completion Inspection & Report 1 4.0 4.0 3.0 3.0 7.0 $870 4.04 Final Pay Estimate 1 3.0 3.0 3.0 6.0 $754 SUBTOTAL 14.0 6.0 3.0 23.0 $2,989 5.00 Task 5 - Project Closeout & Warranty Period 5.01 Verify Project Closeout Information (Records, Certificates, Guarantees, Warranties & Releases) 1 2.0 2.0 4.0 4.0 6.0 $610 5.02 Coordinates & Review Contractor's Redline Plans 1 2.0 2.0 3.0 3.0 3.0 3.0 2.0 2.0 8.0 18.0 $1,971 5.03 Conduct Project Closeout Meeting 1 3.0 3.0 1.0 1.0 4.0 $565 5.04 Recommendation for Final Acceptance and Release final payment 1 2.0 2.0 1.0 1.0 3.0 $400 5.05 Schedule and coordinate the 1 -Yr Warranty Walk-through 1 3.0 3.0 3.0 3.0 2.0 2.0 8.0 $635 5.06 Prepare list of non -conforming work items 1 2.0 2.0 3.0 3.0 3.0 8.0 $799 5.07 Oversee repairs of non -conforming work with Contractor 1 2.0 2.0 6.0 8.0 $848 5.08 Submit Final Report for completed warranty repairs 1 2.0 2.0 3.0 3.0 5.0 $540 SUBTOTAL 18.0 3.0 6.0 16.0 17.0 60.0 $6,369 SUBTOTAL LABOR 269 3 6 186 244 1120 1,828 $173,283 6.00 Reimbursable Expenses (Not to Exceed) 6.01 Mileage per Federal rate $6,402 6.02 Mail/Deliveries (Not to exceed) $350 6.03 Final Construction Files Reproduction (As Required) $250 SUBTOTAL $7,002 TOTAL LABOR + EXPENSES Construction Management and Inspection Services Estimate (Hourly, Not to Exceed) $180,285 NOTES Mileage Cost Estimate (Round Trip: BBI Office to Job Site 60 miles) Qty. Trips Ea Cost Subtotal A. Inspector On Site Services 168 $33.0 $5,544 B. Pre -Construction, Monthly Progress Meetings, Site Meetings 20 $33.0 $660 C. Substantial Completion, Final Closeout & Warranty Period Meetings 6 $33.0 $198 (Not to Exceed) Subtotal = $6,402 Barry Rose CM LOE 02132012 page 2 of 2 2/13/2012 EXHIBIT A CONSTRUCTION MANAGEMENT SCOPE OF SERVICES FOR Barry Rose Wastewater Treatment Plant Rehabilitation Design I of 10 D5. Revised 12/11 BASIC SERVICES: Construction Manager(s) shall render the following professional services to the OWNER in connection with the construction of the Project. 1. Pre -Construction (on specific projects, as requested by the City/Owner) 1.1. Provide constructability review of plans, specifications, contract documents and validity of Engineer of Record's project duration. Identify construction issues, conflicts, deficiencies, review the adequacy and accuracy of the design and independent verification of quantities. Not Required 1.2. Attend Pre -Bid Meeting; provide feedback to City's Project Manager as necessary, such as: tracking and recording questions for the Engineer's written response, clarifying the Owner's expectations for the project and the project execution. 1.3. Chair Pre -Construction Meeting 1.3.1. Schedule and conduct the pre -construction meeting; record and disseminate minutes from pre -construction meeting. 1.3.2. Utilize the City's Pro -Trak system: set communications protocol and contract administration procedures, establish progress meeting schedule and submittal schedule. 1.3.3. Provide agenda for meeting: Key milestone dates, pay application procedures, schedule, public notification issues and procedures, utility coordination issues, traffic control, permitting, property owner notification and coordination, temporary facilities, contractor's use of City's Pro -Trak system, etc. Design 2 of 10 D5. Revised 12/11 2. Construction Administration and Management Services 2.1. Act as the City's on-site representative administering the contract for construction and providing overall project oversight, maintain record of decisions and changes made. 2.2. Meetings: Schedule and conduct construction progress meetings; record minutes from construction progress meetings and distribute via Pro -Trak to: City Project Manager, Design Engineer and contractor throughout the duration of the project. 2.2.1. Schedule meetings every two weeks, minimum, to review the following: work progress and schedule, outstanding issues, status of submittals and responses shop drawings unforeseen issues and changes to the work. 2.2.2. Coordinate additional meetings as necessary to discuss and resolve problems and provide guidance in a timely manner. 2.2.3. Coordinate/monitor the following: utility relocation activities for compliance, utility installation verification, reporting, record management and as -built drawings. 2.2.4. Attend all utility coordination, construction, and scheduling meetings. 2.2.5. Obtain copy of ROW permit and prints from Public Works in order to monitor progress of utility relocation per permit/plan. 2.3. Manage Construction 2.3.1. All final documentation is required in electronic/digital format, utilizing Pro -Trak as is feasible. 2.3.2. As field problems arise, notify the Design Engineer and City Project Manager of proposed solutions to resolve problems. Design 3 of 10 D5. Revised 12/11 2.3.3. Review and update as -built documents regularly with contractor. 2.3.4. Monitor and ensure adherence to approved project baseline schedule. Review contractor's schedule monthly, ensure compliance with City's intended schedule, and provide recommendations as needed to retain and regain schedule if needed. 2.3.5. Recommend alternate project sequencing/scheduling to keep project on schedule. 2.3.6. Prepare monthly summary report of construction activities with outstanding issues outlined for review. Monthly progress information associated with the project will be submitted to the Project Manager for review and approval. 2.3.7. Record weather conditions on jobsite daily. 2.4. Coordinate work of contractor with external agencies and utility companies. Coordinate contractor's operations with regard to other City contracts and construction as well as with property owners for planned service outages, street closures, and access control issues to properties including notifications. 2.4.1. Verify construction conformance and compliance with TCEQ, NOI and NOT. 2.4.2. Verify construction conformance with permitted activities such as: City of Pearland permits, U.S. Army Corps of Engineers permits, TxDOT roadway permits, and any Railroad agreements. 2.5. Maintain records of all decisions, actions and activities with regard to construction operations (i.e. Change Orders, RFIs and responses, Submittals and responses, Request for Proposals, correspondence, SWPPP inspections.) Design 4 of 1(1 D5. Revised 12/11 3. Construction Inspection Services 3.1. Provide full-time on-site technical observation of Contractor's activities to verify and ensure all work materials, structures, equipment and workmanship comply with the Contract Documents including Addenda, and Change Orders. Verify and ensure that Contractor maintains good construction practices and professional standards prevailing in the local City, County, and State of Texas. Utilize City's Pro -Trak system for all inspection reports. 3.1.1. Notify the City Project Manager if Contractor's work is not in compliance with the Contract Documents or specifications. Notify the City Project Manager and Design Engineer of any failure of the Contractor to take measures to repair and bring work in compliance. 3.1.2. Issue Advisory Notices to Contractor for work that is not in compliance with approved construction documents. 3.1.3. Issue Non -Compliance Reports to Contractor if non- conforming work is not brought into compliance or if plan of action to bring work into compliance is not conducted in timely manner. 3.1.4. Inspect and observe the materials and equipment being incorporated into the work to assure that they are handled, stored and installed in accordance with the Contract Documents and specifications. Report to the City Project Manager regarding these activities. 3.2. Identify record and notify Design Engineer of any problems or failures to meet performance requirements in a timely manner to minimize delay in the progress of the project, make recommendation(s) for appropriate solution to the City Project Manager and Design Engineer. Design 5 of 10 D5. Revised 12/11 3.3. Prepare and maintain daily progress log or daily construction reports, photographs and records for turnover at completion of project. Provide a copy of daily progress log that includes quantities installed that day to the City Project Manager on a weekly basis, utilizing City's Pro -Trak system. 3.4. Verify contractor has obtained necessary permits and is maintaining any Traffic Control, public notification and Storm Water Pollution Prevention Plans, facilities, equipment or arrangements in accordance with contract documents. 3.5. Attend and participate in progress meetings. 3.6. Create contract for your record for: names, addresses, telephone numbers and email of all contractors, subcontractors, sub consultants and major suppliers of material and equipment; store in City's Pro -Trak system. 3.7. Immediately notify the City Project Manager and Design Engineer in the event of an on-site accident. Record and note conditions, activities and witnesses to the event. 3.8. Maintain Resolution Log and respond to citizen complaints in Pro - Trak system. 3.9. Consult with City Project Manager and Design Engineer in advance of scheduled major work operations, tests, inspections or start of important phases of project. 4. Pay Applications 4.1. Produce and prepare independent progress based pay applications on a monthly basis for all work in compliance with contract documents. Review and verify quantities provided by contractor. 4.1.1. Review work conducted daily on daily inspection reports and material installed measurements submitted by contractor; Meet weekly with contractor to verify work conducted and bid item quantities; meet Design 6 of 10 D5. Revised 12/11 monthly to review pay estimate and quantities with contractor 4.1.2. Review progress pay application with Design Engineer for approval or revision prior to submittal to City. 4.1.3. Finalize pay application with signatures from Contractor, Engineer and Construction Manager certifying quantities and amounts. 4.1.4. Provide City Project Manager with one original with all original signatures for processing and payment by the 10th day following the cut off date for pay applications. 4.1.5. Track and record requests for rain or other delays with potential to add to Contract Time daily and monthly. 4.1.6. Provide an independent quantity forecast bid items to identify potential quantity over -runs as part of pay estimate review. 4.2. Upon completion of the work, prepare a final progress payment including a balancing change order zeroing out all unused quantities. Identify and add additional quantities and make any approved changes to the Contract Time. 4.2.1. Review and coordinate with Design Engineer to provide Engineer's recommendation for Substantial Completion or Final Acceptance. (See Close-out Section) 5. Document Control 5.1. Utilize the City's Pro -Trak system to: receive, route, track and log all Contractor communications, Submittals, Change Orders, RFIs, Pay Applications and Citizen Complaint/Resolution Log; communicate with Contractor the status of submittal reviews; create Desi 7 of I O D5. Revised 12/11 and keep a submittal and RFI log showing status; notify City Project Manager, Contractor and Design Engineer of time critical issues. 5.1.1. Respond to RFIs when such response does not require the Engineer's opinion or expertise or direction from City. 5.1.2. Assemble and maintain notes, comments, sketches and supportive data relative to the Project to facilitate the revision of drawings to conform to the final as -built conditions. Review Contractor's record keeping periodically to ensure completeness, timeliness and progress. 6. Change Orders 6.1. Prepare and issue request for proposals in a timely manner. Provide RFP and contractor proposal for additional work to City Project Manager and Design Engineer for review and approval. Log and track status of RFP and Responses from Contractor, City and Design Engineer. 6.2. Provide recommendation on technical matters as an advocate for the City. Evaluate Contractor's response/proposal for merit, cost, time, accuracy and price practicality. Negotiate with Contractor on City's behalf if required. 6.3. Prepare Change Order and documentation including signatures of Contractor, Engineer and Construction Manager for delivery to City. 7. Testing Laboratory and Results 7.1. Coordinate testing laboratory activities with Contractor's activities. Review test reports for compliance with Contract Documents. Log, track and retain test reports for file. Review results with Contractor. Monitor any corrective action and re -testing for compliance. Maintain compliance with City's specifications Design 8 of 10 D5. Revised 12/11 7.1.1. Review lab test reports and log any failures. 7.1.2. Review Invoicing from Laboratory to daily activities. 8. Project Completion and Close out 8.1.A. Provide list of deliverables for substantial completion walk through/inspection. Schedule and conduct project walk through upon receipt of Contractor's notification of substantial completion. Include City Project Manager, Design Engineer and others as directed. Prepare a list of non -conforming work based on visual inspections. Record and monitor contractor's corrective efforts and schedule. Schedule final completion inspection for any remaining corrections. B. Coordinate and obtain Design Engineer's signature and seal on Substantial Completion certificate and Final Completion and Acceptance certificate. 8.2. Review and compile any Operation and Maintenance documents required from the Contractor — forward to Engineer for review. Collect Contractor's closeout documents to review for completeness and accuracy, including; affidavits of final payment, final pay estimates, as built records, redlines and drawings. Once received, forward to Design Engineer along with any supporting documentation. 8.2.1. Upon completion of close out items, provide recommendation for City's Substantial Completion/Final Acceptance certificate. 8.2.2. Provide indexed project files,redline plans and asbuilt or record drawings to City. 8.3. Conduct Project Close -Out Meeting. Design 9 of 10 D5. Revised 12/11 8.4. Prepare and recommend final payment application. Prepare job record logs transmittals, and correspondence reports in an organized file for delivery to City. 8.5. Consult with City on any potential Warranty items requiring repair or replacement. 9. Warranty Period 9.1. Schedule, arrange and coordinate a One Year Walk-through of the project to review status of the work 30 days prior to expiration of the One Year Maintenance period. 9.2. Provide staff to conduct and participate in the warranty inspections. 9.3. Prepare list of non conforming work for presentation to the City Project Manager, Design Engineer and Contractor. 9.4. Oversee repairs for non conforming work with Contractor. 9.5. Submit final report on completed warranty repairs. Design 10 of 10 D5. Revised I2/11