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R-2012-011-2012-01-23 RESOLUTION NO. R2012 -11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR ENGINEERING SERVICES ASSOCIATED WITH THE MCHARD ROAD PRELIMINARY ENGINEERING REPORT AND THE MCHARD ROAD WATER LINE DESIGN. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for engineering services associated with the McHard Road Preliminary Engineering Report and the McHard Road Water Line Design, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for engineering services associated with the McHard Road Preliminary Engineering Report and the McHard Road Water Line Design. PASSED, APPROVED and ADOPTED this the 23 day of January A.D., 2012. (/ TOM REID MAYOR ATTEST: ,k T;1%. Yj NG la ►n <G / 0 i Y S' ' RETAR APPROVED AS TO FORM: a/4, DARRIN M. COKER CITY ATTORNEY Exhibit Resolution No. R2012 -011 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into on January 23, 2012, by and between the City of Pearland ( "CITY ") and Freese Nichols, Inc. ( "CONSULTANT "). The CITY engages the CONSULTANT to perform professional services for a project known and described as McHard 16" Water Line Design and McHard Road PER ( "PROJECT "). (Project # WAl201) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall provide preliminary design services for the McHard Road 16" Water Line and McHard Road Extension between Cullen Parkway and Mykawa Road and Final Design, Bid Phase, and Construction Phase Services for the McHard 16" Water Line. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. Design 1 of 6 DI. Revised 2/10 F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and /or reduced in coverage or in limits ( "Change in Coverage ") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. Design 2 of 6 D1. Revised 2/10 G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end upon completion of the project but not to exceed 42 months. SECTION III - CONSULTANT'S COMPENSATION A. The method of payment for this CONTRACT is lump sum for Preliminary and Final Design Phase Service, hourly not -to- exceed for Bid Phase, Construction Phase Services and Additional Services. Total compensation for the services performed shall not exceed $1,336,710.00. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT subject to the following limitations: 1. Prior to approval of the preliminary design 30% plans, payments to the CONSULTANT shall not exceed 25% of the total CONTRACT amount. 2. Prior to approval of the final design documents, payments to the CONSULTANTS shall not exceed 90% of the total CONTRACT amount. The final approval and payment will be made within a reasonable period of time regardless of the project construction schedule. B. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. Design 3 of 6 D1. Revised 2/10 SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason - - with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at Freese Nichols, Inc., 11200 Broadway Street, Suite 2332, Pearland, TX 77584. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15 day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. Design 4 of 6 DI . Revised 2/10 E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONTRACTOR breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. Design 5 of 6 D1. Revised 2/10 SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. The parties have executed this CONTRACT this 2 day of January, 2012. •2 1 // CI OF PEA' LAND, TEXAS CONSULTANT Design 6 of 6 D1. Revised 2/10 F R E E 5 E Innovative approaches Practical results 2 1 , Outstanding service 11200 Broaday St., Suite 2332 • Pearland, Texas 77584 • 832 - 456 -4700 • fax 832 - 456 -4700 www.freese.com January 17, 2012 Jennifer Lee Project Manager City of Pearland 3519 Liberty Drive Pearland, Texas 77581 Dear Jennifer, Based on coordination with Trent Epperson on January 4, 2012, please find our proposal for providing professional engineering services to the City of Pearland for the McHard Road Water Transmission Line and Roadway Extension Project. Freese and Nichols (FNI) will render professional services in connection with the development of the Project as defined in 2 Exhibit A's, 1) Utilities Scope of Service for McHard Water Transmission Line and 2) Modified Transportation Scope of Services for McHard Road PER, and the FNI's Supplemental Scope of Services with Attachments. FNI proposes to furnish our services as described herein in accordance with Attachment CO, "Compensation ". The total fee shall be computed on the basis of Attachment CO but shall be a not -to- exceed fee of $1,336,710. We appreciate this opportunity to submit this proposal. If additional information or clarification is desired, please do not hesitate to contact us. Sincerely, Freese and Nichols, Inc. Mehran (Ron) Bavarian, P.E. Infrastructure Group Manager Enclosure EXHIBIT A . tee L +) . Rf • 11 1N iNe R ' lk _ A A k rt. X AS UTILITIES SCOPE OF SERVICES FOR McHard 16" Waterline Design 1 of 5 D10. Revised 12/11 BASIC SERVICES: The Consultant shall render the following professional engineering services to the OWNER in connection with the construction of the Project. Preliminary Design Phase Services 1. Data Collection a) Attend Design Kick -Off meeting with City. i. Review City informational resources and make arrangements to obtain these. ii. Discuss objectives of project and adjacent projects. b) Procure such additional data as required through other services and /or sub consultants. c) Provide survey (metes, bounds & topography) info d) Geotechnical data as required. e) Environmental if required. 2. Prepare and Submit Preliminary Engineering Report (PER), consisting of, but not limited to: i. Route Study exploring at least two alternative routes / alignments. ii. Recommendation for one route. iii. Proposed construction methodology and materials. iv. Cost estimate with 15% contingency. v. 30% Plans consisting of Plan & Profile Topographic Survey with parcel data vi. Analysis of Utility Relocation Effort required in notification of utility companies. vii. Preliminary parcel map identifying any required Right of Way (ROW) or easements along with property owner data. viii. Review, consolidate and prepare written response to City's review committee ix. Review report per comments and submit final former report. Design 2 of 5 D10. Revised 12/11 Design Phase Services a) Prepare Construction Plans and Specifications b) Cost Estimates i. Submit for review detailed construction plans at 60% & 90% (along with specifications form at 60% - include bid form & completed "front end documents" at 90 %). ii. Submit 60% & 90% plans to Utility companies and coordinate work for relocation or service changes, if required. iii. Coordinate with external regulatory and permitting agencies, including but not limited to TCEQ, TXDOT, Brazoria DD #4 & Harris County Flood Control & USACE (US Army Corp of Engineers). iv. Provide Traffic Control plan and SWP3 plans and specifications, if required. v. Submit plans for City Engineer's signature. vi. Prepare bid sets for distribution via the City's e -bid system. Design 3 of 5 D10. Revised 12/11 Bid Phase Services 1. Bid Phase Services a. Provide Notice to Bidders (NTB) and list of bid items to the Project Manager in an electronic form appropriate for the e -bid system format. City is responsible for advertising. b. Provide electronic copy of bid -ready plans to the Project Manager for the e -bid system. c. Chair pre -bid meeting and attend Bid Opening d. Respond in writing to questions from bidders and prepare addenda, coordinate with Project Manager as necessary. e. Assist with design of Bid Proposal* f. Prepare Engineer's Recommendation of Award Letter that includes the following required content: i. Check for math errors and reconcile any mathematical discrepancies ii. Review for unbalanced bid items iii. Certified Bid Tabulation including Engineer's estimate iv. Review of contractor's financial standing and references provided v. Explanation of discrepancies between the Engineer's estimate and bids vi. Recommendation to award 2. Attend City Council meeting and recommendation for award of Contract for Construction. 3. Produce and transmit to selected contractor five (5) sets of plans and project manuals in hard copy, and one electronic format copy to Project Manager, in a format ready for execution with City's Notice of Intent to Award (NOI). *This is the use of bid strategies to attain lowest possible prices for work, use of alternatives, etc. l)ctiin 4 of 5 D10. Revised 12/11 Construction Phase Services 4. Construction Phase Services a. Construction Administration i. Attend pre- construction meeting to provide information & answer questions ii. Attend monthly progress meetings with Construction Manager, Contractor & City of Pearland iii. Review & comment on Construction's submittals, RFIs, RCOs including coordination with Construction Manager on Change Directives & Change Orders using the City of Pearland's Pro Trak system iv. Review & approve monthly pay applications coordinating with Construction Manager using the City of Pearland's Pro Trak system v. Provide interpretive guidance for Contractor, Construction Manager in resolution of problems vi. Coordinate with Construction Manager to review progress of work for Substantial Completion; with production of punch list; substantiation that items are completed; and issue both Certificate of Substantial Completion & Final Acceptance vii. Issue letter to City recommending acceptance & release of final payment viii. Coordinate contracts, CM /CI to provide complete record of As- Builts ix. Provide Record Drawings from Contractor's As- Builts in electronic format (CD) & hard copy format Definition: 1) As- Builts "redlines ": Contractor's record of field changes to the work in line, grade & elevation 2) Record Drawings: Engineer's incorporation of contractor's As- Builts Design 5 of 5 D10. Revised 1 2/1 1 EXHIBIT A rtr a il,, ■ ulu i <e R " T Ilnl'. = �il� �� . , R. ♦ e111 i IIW 1 A WilliMMEgn , / r+ ; cI t MODIFIED TRANSPORTATION SCOPE OF SERVICES FOR McHard 16" Water Line and Roadway PER Design 1 of 3 D6. Revised 7/08 BASIC SERVICES: The Consultant shall render the following professional engineering services to the OWNER in connection with the construction of the Project. 1. Preliminary Phase Services a. Attend meetings with City & external agencies including County, State & Federal entities, as required, to identify & solicit necessary information. b. Gather City's existing information c. Review adjacent projects current and future to identify any impact to or from the subject project i. Identify any requirements stemming from this relationship if it exist d. Provide or Procure additional information as required from i. Surveyor & Base plans ii. Geotechnical Consultants iii. Environmental Consultants iv. Record drawing and /or As- Builts information from previously constructed utilities 2. Prepare Preliminary Engineering Report (PER) a. Submit Draft report containing: i. Executive Summary & Design Recommendation & review of Design Alternatives ii. Alignment & Topographic Surveys in accordance with City Standards iii. Draft Geotechnical report with bore location logs & pavement design recommendations iv. Draft environmental study Phase 1 site assessment & Preliminary Jurisdictional Wetlands Determination and schedule USACE verification; if required, Preliminary Design ? of 3 D6. Revised 7/08 Mitigation plan; if required, Endangered Species & Cultural Resources studies v. Prepare 15% construction drawings 1. Drainage Study Report: Drainage Area maps with developed area flow calculations and preliminary Drainage Design in accordance with HCFCD and /or as applicable BDD4 requirements 2. Preliminary Horizontal & Vertical Alignment in Plan & Profile format vi. Preliminary parcel map per additional services Part 1: 1. existing easements & right of way 2. proposed easements & right of way 3. requirements with owner's information 4. parcel owner's information 5. existing improvements 6. existing permanent improvements within 25' of proposed ROW vii. Identify utility conflicts & notify utilities viii. Prepare a preliminary Engineer's estimate b. Submit Final Report i. Prepare written response to City's review comments ii. Make revisions to report & resubmit for final approval iii. Submit final report when all comments are addressed Definition: 1) As- Builts "redlines ": Contractor's record of field changes to the work in line, grade & elevation 2) Record Drawings: Engineer's incorporation of contractor's As- Builts Design 3 of 3 D6. Revised 7/08 SUPPLEMENTAL SCOPE OF SERVICES ARTICLE I BASIC SERVICES: Freese and Nichols, Inc. (FNI) shall render the following professional services in connection with the development of the Project described as: McHard Water Transmission Line & Roadway Extension. Project limits for Water Transmission Line is from State Highway 35 to Business Center Drive or approximately 34,000'. Scope for Water Transmission Line will include Preliminary Engineering Report, Design, and Construction Administration. Project limits for the Roadway Extension is from Mykawa Road to Cullen Boulevard. Scope for Roadway Extension will include a 15% -level Preliminary Engineering Report. Scope of work for both efforts are more defined and detailed below. A. PRELIMINARY DESIGN PHASE SERVICES Al. Water Transmission Line Preliminary Engineering Phase services Upon authorization from the CITY, FNI shall render the following services: a) Data Collection: perform services defined in items 1 a thru 1 c of Exhibit A, "Utilities Scope of Services for McHard Water Transmission Line ". b) Conduct preliminary site visit along entire Project route to assess existing conditions. Study available maps, record drawings, etc. to propose a route for the proposed water transmission line. c) Using available aerial and GIS mapping and record drawings, prepare a simple base map showing the proposed route for the Water Transmission Line. Attend meeting with CITY to discuss and finalize route. Revise base map per comments. d) Coordinate and provide support to water modeling sub - consultant on meetings with City, quality control, and reviews of Technical Memorandum. e) Based upon route selection, coordinate and proceed with topographical survey, geotechnical investigation, and necessary phase I ESA for the Project. See Special Services section of Supplemental Scope of Services for detailed scope for each service. f) Based upon topographical survey and mapping, prepare base exhibits and plan /profile on 11 "xl 7" sheets with 1 " =40' (H) and 1 " =4' (V) scales for the purpose of 30% complete level design to be included as part of the PER. g) Conduct preliminary coordination with BDD #4, TxDOT, county, utility and pipeline companies as necessary for this phase of the Project. h) Attend up to ten (10) progress meetings throughout the preliminary phase to report progress and discuss and resolve preliminary design issues. i) Prepare a Preliminary Engineering Report (PER) as defined in item 2 of Exhibit A, "Utilities Scope of Services for McHard Water Transmission Line ". j) Submit five (5) copies of Draft Report to the CITY for review and comments. Attend meeting to discuss comments. FNI will provide a written response to CITY's comments. 1 k) Upon receipt of comments, finalize Report and submit five (5) bound copies along with digital files to the CITY. A2. McHard Road Extension a) Data Collection perform services defined in items 1 a thru 1 d of Exhibit B, "Modified Transportation scope of services for McHard Road PER ". b) Conduct preliminary site visit along route from Mykawa Road to Cullen Boulevard to assess existing conditions. c) Coordinate and proceed with topographical survey and geotechnical investigation for the Project limits. See Special Services section of Supplemental Scope of Services for detailed scope for each service. d) Coordinate and proceed with the H &H study for the Project to include outfall routes and detention requirements. See Special Service section of Supplemental Scope of Services for more detailed scope. e) Coordinate and proceed with the signal warrant studies for 5 intersections. See Special Service section of Supplemental Scope of Services for more detailed scope. f) Based on topographical survey and mapping and the previously approved R.O.W. alignment of McHard Road Extension between Mykawa Road and Cullen Boulevard, prepare preliminary roadway base exhibits and plan /profile on 11 "xl 7" sheets with 1 " =40' (H) and 1"=4' (V) scales for the purpose of 15% level design to be included as part of the PER. The roadway extension plan exhibits for 15% level design will be limited to preliminary layouts for a 4 -lane divided roadway, intersecting roads transitions, and plan -only location of proposed storm sewer and curb inlets. The roadway extension profile exhibits for 15% level design will be limited to preliminary roadway profile with the high and low points along the route. Storm Sewers, inlets, manholes, junction boxes will not be shown in profile. g) Conduct preliminary coordination with BDD #4, utility and pipeline companies as necessary for this phase of Project. h) Attend up to ten (10) progress meetings throughout the preliminary phase to report progress and discuss and resolve preliminary design issues. i) Prepare a Preliminary Engineering Report (PER) as defined in item 2 of Exhibit B, "Modified Transportation scope of services for McHard Road PER ". j) Submit five (5) copies of Draft Report to the CITY for review and comments. Attend meeting to discuss comments. FNI will provide a written response to CITY's comments. k) Upon receipt of comments, finalize Report and submit five (5) bound copies along with digital files to the CITY. 2 B. WATER TRANSMISSION LINE DESIGN PHASE SERVICES Upon approval of Preliminary Engineering Report for the Water Transmission Line and authorization from the CITY, FNI will proceed with the performance of services in this phase as described in Exhibit A, "Utilities Scope of Services for McHard Water Transmission Line." a) Prepare Construction Plans and Specifications i. Attend a Design Phase kick -off meeting with the CITY. ii. Conduct design related site visits. iii. Attend up to ten (10) progress meetings throughout the design phase to report progress and discuss and resolve final design issues. iv. Prepare construction plans for the water transmission line from west side of SH 35 to Business center Drive along McHard Road alignment including cover sheet, layout sheets, horizontal and vertical control sheets, detailed plan/profile sheets to 1 " =20' (H) and 1 " =2' (V) scale, connection to existing lines and facilities, cased and uncased bores, details, gathering of standard details, and other associated drawings. a. Submit five (5) sets (1 full size + 4 half size) of 60 %- complete plans to the CITY for review and comments. Attend meeting to discuss comments. FNI will provide written response to CITY's comments. b. Upon receipt of 60 %- complete comments, continue further development of construction plans and details to 90% complete level. c. Submit five (5) sets (1 full size + 4 half size) of 90 %- complete plans, technical specifications and contract documents to the CITY for review and comments. Attend meeting to discuss comments. FNI will provide written response to CITY's comments. d. Upon final approval by the CITY, FNI will provide CITY five (5) sets of "Final" plans and construction documents. In addition, FNI will provide to the CITY pdf copies of the plans and specifications on a CD. v. Prepare storm water pollution preventions plans and details for the Project. vi. Assemble TxDOT standard traffic control sheet(s) to be included in the plans. vii. Conduct design phase coordination and approvals from BDD #4, county, utility and pipeline companies as necessary for the Project. viii. Assist CITY to apply and receive approval from TxDOT for the water transmission line crossing at FM 865 (Cullen Blvd.) and State Highway 288. C. WATER TRANSMISSION LINE BID PHASE SERVICES Upon authorization from the CITY, FNI will proceed with the performance of services in this phase as indicated in Exhibit A, "Utilities Scope of Services for McHard Water Transmission Line." D. WATER TRANSMISSION LINE CONSTRUCTION PHASE SERVICES Upon Authorization from the CITY and completion of the bid phase services, FNI will proceed with the performance of construction phase services as described in Exhibit A, "Utilities Scope of Services for McHard Water Transmission Line." FNI will endeavor to protect CITY in providing these services however, it is understood that FNI does not guarantee the Contractor's performance, nor is FNI responsible for supervision of the Contractor's operation and employees. FNI shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor, or any safety precautions and programs relating in any way to the condition of the premises, the work of the Contractor or any Subcontractor. FNI shall not be responsible for the acts or 3 omissions of any person (except its own employees or agents) at the Project site or otherwise performing any of the work of the Project. E. SPECIAL SERVICES Upon authorization from the CITY, FNI provide the following Special Services: 1. Conduct Phase I Environmental Site Assessment for two segments of water transmission route which had not been performed previously. The two segments are 1) from SH 35 to Mykawa Road, 2) from Cullen Blvd. to Business Center Drive. The segment from Mykawa Road to Cullen Blvd. was previously performed under preliminary McHard Road alignment. This service will be performed by FNI. See Attachment 1 for detailed scope. 2. Conduct topographical field survey, mapping, necessary boundary and preparation of parcel taking descriptions for water transmission line easements for the Project. See Attachment 2 for detailed scope from sub - consultant. 3. Conduct geotechnical investigation for the Project consisting of 49 borings of which 43 will be 15' deep and 6 will be 40' deep. See Attachment 3 for detailed scope from sub - consultant. 4. Perform water system modeling update as pertains to timing of future water treatment plant, maintaining water pressure on the west side, and the need for 2 million gallon elevated storage tank near Kirby and Riley. See Attachment 4 for detailed scope from sub - consultant. 5. Perform Hydrology and Hydraulic analysis and prepare a Report for the McHard Road Extension from Mykawa Road to Cullen Blvd. See Attachment 5 for detailed scope from sub - consultant. 6. Perform signal warrant studies for 5 future intersections at Hatfield, 0' Day, Garden, Roy, and Max Roads. See Attachment 6 for detailed scope from sub - consultant. 7. Reimbursable project expenses such as printing, deliveries, mileage, outside printing of plans and construction document for all phases of Project. ARTICLE II ADDITIONAL SERVICES: Services that are not specifically listed in above Supplemental Scope of Services or Attachments shall be considered as Additional Services to be performed by FNI, if authorized by CITY and will be paid for as stated in the Compensation Attachment, Item D.2. ARTICLE III TIME OF COMPLETION: FNI is authorized to commence work on the Project upon execution of this AGREEMENT and agrees to complete the services in accordance with the following schedule: 1. Preliminary Phase: Upon authorization by the CITY, FNI shall proceed with performance of professional services defined as Preliminary Design Phase Services, to submit Draft Reports within 305 calendar days after date of authorization. Upon receipt of review comments, FNI shall submit Final report within 60 calendar days thereafter. Topographical survey & mapping, Phase 4 1 ESA, H &H Study, Signal Warrant Study, and Geotechnical Report will be completed in this phase. Preparation of parcel takings for water transmission line easements will be deferred to Design phase. 2. Design Phase: Upon authorization by the CITY, FNI shall proceed with performance of professional services defined as Water Transmission Line Design Phase Services, to submit Final plans and construction document for the Project within 300 calendar days after date of authorization. Approval period by the CITY and other agencies have not be accounted for. 3. Bid & Construction Phases: Upon authorization by the CITY, FNI shall proceed with performance of professional services defined Bid and Construction Phases until completion of the Project. If FNI's services are delayed through no fault of FNI, FNI shall be entitled to adjust contract schedule consistent with the number of days of delay. These delays may include but are not limited to delays in CITY or regulatory reviews, delays on the flow of information to be provided to FNI, governmental approvals, etc. ARTICLE IV RESPONSIBILITIES OF CITY: CITY shall perform the following in a timely manner so as not to delay the services of FNI: A. Designate a person to act as CITY's representative with respect to the services to be rendered. Such person shall have contract authority to transmit instructions, receive information, interpret and define CITY's policies and decisions with respect to FNI's services for the Project. B. Provide all criteria and full information as to CITY's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which CITY will require to be included in the drawings and specifications. C. Assist FNI by placing at FNI's disposal all available information pertinent to the Project including previous reports and any other data relative to design or construction of the Project. D. Arrange for access to and make all provisions for FNI to enter upon public and private property as required for FNI to perform services. E. Attend the pre -bid conference, bid opening, preconstruction conferences, construction progress and other job related meetings and substantial completion inspections and final payment inspections. F. Give prompt written notice to FNI whenever CITY observes or otherwise becomes aware of any development that affects the scope or timing of FNI's services, or any defect or nonconformance of the work of any Contractor. 5 ARTICLE V DESIGNATED REPRESENTATIVES: FNI and CITY designate the following representatives: CITY's Designated Representative - (Jennifer Lee, Project Manager, City of Pearland, 3519 Liberty Drive, Pearland, Texas 77581, 281 - 652 - 1797). FNI's Group Manager - (Mehran (Ron) Bavarian, P.E., 11200 Broadway Street, Suite 2332, Pearland, Texas 77584, 832 - 456 -4722) FNI's Project Manager (Water Transmission Line) - (William (Clay) Herndon, P.E., 11200 Broadway Street, Suite 2332, Pearland, Texas 77584, 832 - 456 -4715) FNI' s Project Manager (McHard Road Extension PER) - (Matthew Johnson, P.E., P.T.O. E, 11200 Broadway Street, Suite 2332, Pearland, Texas 77584, 832 - 456 -4729) FNI's Accounting Representative - (Judy Blair, 11200 Broadway Street, Suite 2332, Pearland, Texas 77584, 832 - 456 -4711) 6 ATTACHMENT CO COMPENSATION For and in consideration of the services to be rendered by FNI, CITY shall pay the fees hereinafter set forth: A. BASIC COMPENSATION: A. Preliminary Engineering Phase Water Transmission Line PER (Lump Sum) $138,960 McHard Road Extension PER (Lump Sum) $210,050 B. Water Transmission Line Design Phase (Lump Sum) $238,320 C. Water Transmission Line Bid Phase (Based on hourly rates Not -to- Exceed) $14,130 D. Water Transmission Line Construction Phase (Based on hourly rates Not -to- Exceed) $62,480 Subtotal, Section A $663,940 B. SPECIAL SERVICES 1. Phase I ESA (Lump Sum) $7,030 2. Topographical Survey & Mapping & Esm't Parcels (Subconsultant Invoice +5 %) $367,881 3. Geotechnical Investigation (Subconsultant Invoice +5 %) $66,523 4. Water System Modeling (Subconsultant Invoice +5 %) $54,810 5. Hydrology and Hydraulic Analysis (Subconsultant Invoice +5 %) $138,201 6. Signal Warrant Studies (Subconsultant Invoice +5 %) $22,575 7. Reimbursable Project Expenses (printing, deliveries, mileage, printing of plans and construction documents) $15,750 Subtotal, Section B $672,770 Total A & B $1,336,710 If FNI sees the Scope of Services changing so that additional services are needed, FNI will notify CITY for CITY'S approval before proceeding. C. COMPENSATION TERMS 1. "Sub - Consultant Expense" is defined as the expense that is incurred by FNI in employment of others in outside firms for services in the nature of foundation borings, testing, surveying, process design and similar services that are not included in the Basic Services. 2. "Direct Non -Labor Expense" is defined as that expense for any assignment incurred by FNI for supplies, transportation and equipment, travel, communications, subsistence and lodging away from home and similar incidentals in connection with that assignment. Attachments ATTACHMENT CO D. BASIC SERVICES: 1. Upon authorization from the CITY, FNI shall proceed with the services outlined in each phase of the project. For the purposes of preparing monthly statements, FNI shall submit to the CITY payment requests in proportion to that part of the service which has been accomplished as evidenced by monthly statements. Final payment shall be due upon the completion of defined services. 2. If other Additional Services are required and authorized by the CITY, FNI shall be compensated as follows: a. Where the services of individuals are supplied by FNI, as authorized by CITY, payment for these services will be based on Hourly Rate Schedule attached. b. Services for direct non -labor expense and sub - contract expense provided by FNI shall be reimbursed at actual cost times a multiplier of 5 %. Attachments ATTACHMENT CO SCHEDULE OF CHARGES McHard Road Water Transmission Line & Roadway Extension POSITION RATE PRINCIPAL 225 GROUP MANAGER 190 SR. PROJECT MANAGER 185 PROJECT MANAGER 140 SENIOR ENGINEER 145 ENGINEER (PE) 120 ENGINEER (EIT) 95 SENIOR HYDROLOGIST 145 HYDROLOGIST 120 SR. CONSTRUCTION MANAGER 185 CONSTRUCTION CONTRACT ADMINISTRATOR 160 RESIDENT CONSTRUCTION INSPECTOR 80 GIS ANALYST 95 SR. CAD TECHNICIAN 80 CAD TECHNICIAN 70 CONTRACT / OPERATIONS ANALYST 95 ADMINISTRATIVE ASSISTANCE 70 CO -OP / INTERN 60 The individual salaries will be adjusted annually. EXPENSES Plotting Printing Bond $2.50 per plot Bluelines/Blacklines $0.14 per square foot Color $5.75 per plot Offset and Xerox Copies/Prints Vellum $5.00 per plot Black & White $0.10 per single side copy Mylar $5.00 per plot Black & White $0.20 per double side copy Color $0.50 per single side copy Color $1.00 per double side copy Binding $5.75 per book Travel IRS approved rate OTHER DIRECT EXPENSES Other direct expenses are reimbursed at actual cost times multiplier of 1.05. They include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from Pearland, and other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons other than staff members. Attachments E oN- -n N vim _ 7. ' N � r� w ............................ www www wwwwwwww �, ,,, d o Np N d 1111111111111111111111111 ,... z aI<N N m� E , ! ! ! ! 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N i v m - 0 ¢ v , -:,2,9 * > „Im c K ¢ o m„ %N E E E= N w �° A g 2 o E o §I n 2 a O o U o V a m = ,,0 0, 4z o o w o ¢ w « w � _ 01 0.3,= E E a a l o m m k IT, t g Edina ca 6 �° g le) m O a z '� ; . g8! y '° a.. 1 E V VI -' ; n E h E t U n' o m w'o m G.1 a`DUL8367 A67.3'Sq,a`oci8386 - -ci ao E a`iaoa`a¢" 3a`aa ¢aci 0._ x g � Er..-2 C E E E w n m » »» w »wwww 5 A. a` ;U'4' F ~ : :: :: E E N F'2 H g ' ssmRi°i ' » g » » w 8 3 y qy -7 n n 1 N N » y N N > w w — —_ n 6 o ; » m 1 w ` o ml-„- 1- ° LL » a » § 7. U 'o o I ii w b n w v lik j'- '''' 11 » U K x ° W y s a — — 9 Mai E _ w r V EI _ w 2 Z v W c a - v N . o N a r 3 i w w - 4„ 12 EEEn , I€ € €'" a F U U U O a d a K U U U'U d a a K Q Q y Attachment 1 Special Service Phase I ESA Scope of Work Attachments PHASE 1 ENVIRONMENTAL SITE ASSESSMENT SCOPE OF WORK The following Scope of Services describes tasks and responsibilities for Freese and Nichols, Inc. to conduct a Phase I Environmental Site Assessment (ESA) for approximately 37,000 linear feet of proposed waterline for the City of Pearland extending from Business Center Drive to the east. Freese and Nichols will also conduct and update a Phase I ESA for the McHard Road Extension project, which includes improvements along McHard Road from FM 865 to Mykawa Road. A Phase I ESA is a preliminary evaluation of the potential for chemical contamination which involves the review of historical land use records for the site, a site visit, and interviews with property owners and tenants. It does not involve the collection and analysis of samples from soils, groundwater, or other environmental media. If a Phase I ESA identifies a significant potential for the occurrence of environmental concerns, then a Phase II ESA is typically recommended to verify the presence or absence of chemical contamination. PHASE I ESA SERVICES: This Phase I ESA will be conducted based on standards published by the Environmental Protection Agency All Appropriate Inquiries (AAI) Final Rule and ASTM International (ASTM) under Standard Guideline E1527 -05, "Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process." As a note, a Phase I ESA can reduce, but not eliminate, the level of risk for unidentified environmental contamination. No Phase I ESA can guarantee the absence of contamination. Only sampling and analysis can confirm the presence or absence of chemical contamination at a site. Sampling and analysis are beyond the Scope of Services for this Phase I ESA. Additionally, this Phase I ESA does not include an investigation or survey for the presence of mold or asbestos. In the absence of any standards, the opinions and conclusions found in the Phase I ESA will be based on caution and conservatism by an experienced professional. Environmental regulations are continually changing, and a site determined to be uncontaminated based on current regulations and /or technical standards could be considered a contaminated site in the future based on new or amended regulations or standards. Freese and Nichols shall render the following professional services in connection with completion of the Phase I ESA: 1. Historical Land Use Review Perform an investigation into prior ownership and past land uses on the subject property. Freese and Nichols will attempt to identify obvious uses of the subject property from the present back to the property's first developed use, or back to 1950, whichever is earlier. To accomplish this task, Freese and Nichols will review the following records (if available): a. Interviews with City representatives and property owners /tenants. b. Historical aerial photography. c. City directory abstracts. d. Sanborn fire insurance maps. e. Recorded environmental easements or liens on the subject property. 2. Regulatory Agency Records Review Freese and Nichols will review information found in federal and state regulatory records for the subject property, including records related to environmental- related permits, notices -of- violation, and incidents involving use, disposal, or accidental release of hazardous substances, petroleum products, or other waste materials. Local records, if available, related to the subject property will also be reviewed for indications of environmental concern. 3. Site Reconnaissance Visit Freese and Nichols will perform a site reconnaissance visit to the subject property. Existing environmental conditions will be documented on the site. Freese and Nichols will look for potential indicators of environmental concerns such as stained soils or other surfaces, stressed vegetation, exposed piping, and evidence of improper use or disposal of regulated substances. Freese and Nichols will document the condition of each property using photographs. Copies of photographs will be included in the report. 4. Report Preparation Following the completion of Tasks 1 through 3, a report will be prepared for the subject property documenting our findings. The report will contain a narrative of our findings, recommendations for additional environmental investigations, as needed, and copies of all data obtained relevant to each subject property. The report will contain appropriate maps, figures, and photographs. ADDITIONAL ENVIRONMENTAL SERVICES: Additional services to be performed by Freese and Nichols, if authorized by the CLIENT, which are not included in the above described basic Phase I ESA services, may include the following. Other tasks may be necessary which are not included in this list: A. Preparation of a Phase II ESA. If a Phase I ESA identifies a significant potential for environmental concerns, then a Phase II ESA is typically recommended to verify the presence or absence and the extent of contamination. Phase II ESAs involve a limited site investigation involving sampling of environmental media and analysis for suspected chemicals of concern (COCs). If contamination is confirmed at a subject property, there are multiple options available through the Texas Commission on Environmental Quality (TCEQ) to further investigate and address any environmental concerns found. B. Review of files at Texas Commission on Environmental Quality (TCEQ) or U.S. Environmental Protection Agency (EPA) offices. If a record of a potential environmental concern is found on the subject property or an adjacent site, additional information and actual reports regarding site conditions can often be found in public records maintained by regulatory agencies. These detailed records are not available in the general review of databases maintained by regulatory agencies. C. Meetings with the CLIENT or their designated representatives. RESPONSIBILITIES OF THE CLIENT: A. Obtain access to the properties /proposed right -of -way for Freese and Nichols to conduct site visit. B. Provide Freese and Nichols with access to any environmental records or other information possessed by the Client regarding the subject property, including but not limited to permits, confirmation sampling results, hazardous substance inventories, disposal records, records of spills or complaints, etc. cr, O M v1 �O o o 0 o 0 0 O ` , N Q 0 F 0 O 7' O O^ 00 rri �p r.� 0t" .= ... 01;., W W 00 F - - = a.cr. ° v, r.0 co o� Q Q a a,_ ookn 4 OW Oo0 o H H F. O oF Q c o r u..,_c °°ryea O O O • � r- w x5 8 _ W H w 0 z o _ � �' ' as � fA 4 Q 6,4 U a s 0 a X W4 Q H O 4 cn H o. Q, Q o M O W O O — ,. cv H H Z 0 0 0 cA S w w a r w Fa z a �� 64 3 m sv 0 `" A ..7 C '� W > C E Q � N r, z a 0 CID + C H Q 4. W N r M T 64 z H b9 64 ER ' ,-0 6 T. . 0!i 0 eQ v O ° Cn > • w 0 C CC O ^ c. > U O x s4 0- w 4 0 `' i ;- U a 07 02 04 H o 0 0 et cn O cn 000 0. V W C.) ° c'c'. O O o o kn ^ o H CG U o U N 0. d ^ yj .— Q A �� A g v3 CA v3 0 m d H 4 m ,, M H �aroo - —N z ._ — — EA� v Q a w www w ,_.1 H x "C 'gg D ow '' X o U r a 1C ¢-_ O H. E W ° x � ° z o. > c . 6 t 3 T a C 0 z cu '6 a) O 0 'al o C a 0, oc •y 0 W ¢ x ce Q x w r � � 0 4 LT4 w • . 0 cci C) C,) - 0 > 0 f1+ c 0 ct & a SO � C E =Qv W 0V)c4 Attachment 2 Special Service Surveying Scope of Work Attachments r C. L. DAVIS & COMPANY LAND SURVEYING 1500 Winding Way Friendswood, Texas 77546 281.482.9490 FAX 281.482.1294 cldavis(t4eldaviscomgany.com October 28, 2011 REVISED: November 4, 2011 REVISED: January 6, 2012 REVISED: January 16, 2012 REVISED: January 17, 2012 Mr. Ron Bavarian, P.E. Freese & Nichols, Inc. 11200 Broadway Suite 2332 Pearland, Texas 77584 Re: City of Pearland Project — McHard Road Water Line Project from Business Center Drive to west right -of -way line of State Highway 35 Proposal No. 2011 -138 (R4) Dear Mr. Bavarian: Our proposal for land surveying services for the above referenced project is as follows: DESIGN PHASE: 1. Establish Horizontal Control based on North American Datum 1983, Texas South Central Zone and Vertical Control based on North American Vertical Datum 1988, 2001 Adjustment and establish Temporary Benchmarks for entire project (Tropical Storm Allison Recovery Project /TSARPj Monuments will be utilized to establish Control) $19,930.00 2. Establish existing right-of-way of Shadow Creek Parkway between Business Center Drive and east right -of -way line of State Highway 288 $5,150.00 3. Topographic and Utility Investigation Survey on portion of Shadow Creek Parkway between Business Center Drive and east right -of -way line of State Highway 288 (Approximately 3,000') (Fee based on surveying one -half of right -of -way. Engineer will determine side prior to starting project) $9,090.00 4. Topographic and Utility Investigation Survey on portion of McHard Road between east right -of -way line of State Highway 288 and Cullen Boulevard and portion of Cullen Boulevard 200' north and south of McHard Road (Approximately 10,400') (Prior C. L. Davis & Company Surveys will be utilized to establish existing right -of -way on this section of the project.) (Fee based on surveying one -half of right -of -way or strip between esplanade) $28,800.00 r e ivi tke 4ret tttite of Texas far oVer je�.rs 2011 -138 (R4) CofP - McHard Road Water Line Project.doc Mr. Ron Bavarian, P.E. Proposal No. 2011 -138 (R4) January 17. 2012 Page 2 5. Establish existing right -of -way of Brookside Road between Cullen Boulevard and Stone Road and establish existing boundary lines of approximately 35 tracts $8,970.00 6. Topographic and Utility Investigation Survey on portion of Brookside Road between Cullen Boulevard and Stone Road and portion of Adamo Lane 200' south of Brookside Road, portion of Lee Road 200' south of Brookside Road and portion of Stone Road 200' north and south of Brookside Road (Approximately 4,300') $17,300.00 7. Establish existing boundary lines of approximately 14 tracts between Stone Road and Max Road along proposed alignment of McHard Road $7,700.00 8. Topographic and Utility Investigation Survey on strip along the proposed extension of McHard Road between Stone Road and Max Road and portion of Max Road 200' north and south of proposed McHard Road (Approximately 2,600') (Approximately 1,200' of this strip is heavily wooded and proposed right -of -way extends through existing house fronting on Max Road) (Fee based on 200' wide strip which will be required to locate improvements) (Fee does not include locating trees) $12,600.00 9. Establish existing boundary lines of 16 tracts between Max Road and Garden Road along proposed alignment of McHard Road and establish the existing right -of -way of Roy Road and Garden Road 200' north and south of proposed McHard Road 57,960.00 10. Topographic and Utility Investigation Survey on strip along the proposed extension of McHard Road between Max Road and Garden Road and portion of Roy Road and Garden Road 200' north and south of proposed Mcllard Road (Approximately 5,400') (Approximately 4,000' of this strip is wooded and proposed right -of -way extends through existing house fronting on Garden Road and house fronting on Roy Road) (Fee based on 200' wide strip which will be required to locate improvements) (Fee does not include locating trees) $29,400.00 11. Establish existing boundary lines of 26 tracts between Garden Road and Hatfield Road along proposed alignment of McHard Road and establish the existing right -of -way of O'Day Road 200' north and south of proposed McHard Road $12,135.00 12. Topographic and Utility investigation Survey on strip along the proposed extension of McHard Road between Garden Road and Hatfield Road and portion of O'Day Road and Hatfield Road 200' north and south of proposed McHard (Approximately 5,900') ( Approximately 1,500' of this strip is wooded and proposed right -of -way extends through existing house fronting on Hatfield Road) (Fee does not include locating trees) $28,700.00 13. Establish existing boundary lines of 20 tracts between Hatfield Road and Mykawa Road along proposed alignment of McHard Road and establish Busting right -of -way of Woody Road and Mykawa Road 200' north and south of proposed McHard Road $10,030.00 14. Topographic and Utility Investigation Survey on strip along proposed extension of McHard Road between Hatfield Road and Mykawa Road and portion of Woody Road and Mykawa Road 200' north and south of proposed McHard Road (Approximately 5,900') (Approximately 2,000' of this strip is wooded and proposed right -of -way extends through existing house fronting on Woody Road) (Fee does not include locating trees) $ 25,220.00 514 rVeti vc, tke 9rext 5tate o,f Text.vs for o1er,. D errs 2011 -138 (R4) CofP - Mcflard Road Water Line Project.doc Mr. Ron Bavarian, P.E. Proposal No. 2011-138 (R4) January 17, 2012 Page 3 15. Establish existing right -of -way of McHard Road between Mykawa Road and State Highway 35 (Approximately 3,000') $4,210.00 16. Topographic and Utility Investigation Survey on existing McHard Road between Mykawa Road and State Highway 35 (Approximately 3,000') (Fee based on surveying one -half of right -of -way. Engineer will determine side prior to starting project.) $9,940.00 17. Preparation of 40 water, sewer and drainage easements between Cullen Boulevard and Mykawa Road (Number of parcels based on current road alignment) (Fee based on $1,300 per easement) $52,000.00 18. Obtain 5 cross - sections on Clear Creek and 5 cross- sections on Hickory Slough (Locations will be determine by Engineer) (Fee does not include establishing existing right -of -way or boundary) $8,020.00 19. Locate Core Bores to be set by others $4,700.00 20. Fee for abstracting by Abstract Services of Houston (See attached Proposal) $20,268.00 SUBTOTAL FOR DESIGN PHASE $322,123.00 CONSTRUCTION PHASE: 21. Preparation of Horizontal and Vertical Control Sheets for Water Line Project $11,180.00 22. Stake Control Baseline for Water Line Project (Fee includes staking beginning, end and all points of curvature and points of tangency and points at 500' stations) (Approximately 7.5 miles) 517,060.00 SUBTOTAL FOR CONSTRUCTION PHASE $28,240.00 TOTAL AMOUNT OF PROPOSAL $350,363.00 CALENDAR DAIS TO COMPLETE ITEMS 1 -16, 19 & 20 = 150 DAYS CALENDAR ENDAR DAP; TO COMPLETE ITEM 17 - 60 DAYS FEE BASED ON CITY OF PEARI_AND OBTAINING RIGHT-OF-ENTRY ON ACREAGE TRACTS Any changes or revisions in the scope of the project after authorization to proceed will be billed on an hourly basis as described below: • Principal 5175.00 • Registered Professional Land Surveyor (RPLS) $125.00 • Technical /CAD 595.00 • Three -man field crew $145.00 • Data Collector $40.00 • Clerical $55.00 tf e 9ret 5txte of Texrvs for oiler ZO jeers 2011 -138 (R4) Coif' - McHard Road Water Line Project.doc Mr. Ron Bavarian, P.E. Proposal No. 2011 -138 (R4) January 17, 2012 Page 4 All surveying services are under the jurisdiction of the Texas Board of Land Surveying: 7701 North Lamar, Suite 400; Austin, Texas 78752; phone number: 512 -452 -9427. Any complaints about surveying services should be sent to the above address to the attention of Complaints Officer of the Board. Thank you for the opportunity to submit this proposal and we look forward to working with you. Sincerely, Approved & Accepted C. L. Davis, R.P.L.S. Mr. Ron Bavarian, P.E. Date Freese & Nichols, Inc. u r e in tl e 9rext of Texts for oiler .ZO lleArs 2011 -138 (R4) Coif' - Mcllard Road Water Line Project.doc Abstract Services of Houston 7500 San Felipe, Suite 1020 Houston, Texas 77063 832 - 818 -4445 281 - 489 -0434 Fax PROPOSAL Mr. Chuck Davis C. L. Davis & Company 1500 Winding Way Friendswood, TX 77546 Date: January 12, 2012 Re: McHard Waterline and Road Right of Way Research Dear Mr. Davis Pursuant to your request please find the following scope of service, price not to exceed and time frame for the above referenced project: 1. Scope of Service: Approximate Parcel Count A: Current Ownership and all easements for each parcel 69 B: Current Ownership only Cullen to Stone 38 C: Adjoining Deeds for determination of boundary 69 D: Copies of Recorded Plats affecting the area 11 E: Road Dedications for all crossings 14 F. Create an Ownership Spreadsheet for Right of Entries 2. Price not to exceed: Per Parcel Approximate Total A: Owner and Easement $200.00 $13,800.00 B: Current Ownership $45.00 $1,710.00 C: Adjoining Deeds $30.00 $2070.00 D: Plats $8.00 $88.00 E: Road Dedications $150.00 $2100.00 F: Ownership Spreadsheet $500.00 Approximate Total for all research $20,268.00 Terms: Net 60 All updates of previous research will be completed at our base hourly rate of $45.00. 3. Time Frame: Project will be completed within 90 days from Notice to proceed. 1 Note: Any research requested that is not part of the original scope of Service, as set out above, will be charged at our Base Rate of $45.00 per hour, plus copy costs. Items that are deemed necessary to the above detailed scope of service will not be subject to additional charges. This proposal is good for 30 days from the date above. If you have any questions please do not hesitate to contact me at the numbers listed above. Respec ally, 1 James Henderson Acceptance by Chuck Davis Date: Chuck Davis C.L. Davis & Company Attachment 3 Special Service Geotechnical Investigation Scope of Work Attachments GEOTEST ENGINEERING, INC. Geotechnical Engineers & Rintertnis Testing 5600 Bintliff Drive Houston, Texas 77036 Telephone: (713) 266 -0588 Fax: (713) 266 2977 Proposal No. 1140306499 January 13, 2012 Mr. Mehran (Ron) Bavarian, P.E. Freese and Nichols 11200 Broadway Street, Suite 2332 Pearland, Texas 77584 Re: Proposal for Geotechnical Services McHard Water Transmission Line Pearland, Texas Dear Mr. Bavarian: In accordance with your request, Geotest Engineering, Inc. is pleased to submit this revised proposal for the referenced project. The project calls for the design and construction of approximately 34,000 LF of 16 -inch water line along McHard Road from Business Center Drive to SH 35. The project also includes construction of McHard extension (new roadway) of approximately 3.5 miles of 4 -lane boulevard with curb and gutter and storm sewer installation from Cullen Blvd to Mykawa. The proposed construction of water line is generally by open cut method except at the following crossings, where tunneling is proposed. The crossings are given below: • SH 288 • Creek Crossing • Cullen Blvd (CR 92) • W. Stone Road (CR 561) • Mykawa /BNSF Rail Road • Hickery Slough Purpose and Scope The purpose of this study is to perform a geotechnical investigation at the proposed alignment. The scope of this study is based on the information provided to us during scope meeting held at your office on October 5, 2011, your e -mail on November 1, 2011, January 4, 2012 and January 13, 2012 and will include the following: Mr. Mehran (Ron) Bavarian, P.E. Proposal No. 1140306499 Page 2 January 13, 2012 • Review the existing borings where applicable. • Core the existing pavement for boring access where required and where there is no flat (grass) area outside the pavement for drilling the borings. • Drilling and sampling of forty -nine (49) borings to depths ranging from 15 to 40 feet and installing eight (8) piezometers in existing boring. The continuous sampling will be performed from 0 to 10 feet and also in tunneling zone. The tunneling zone includes one bore diameter or minimum 6 feet above the pipe crown to one bore diameter or minimum 6 feet below the pipe invert. The intermittent sampling is performed at 5 foot intervals in the remainder depths of borings. Details of the borings and piezometer program are provided in Attachment No. 1. • Performing appropriate laboratory tests on selected samples including California Bearing Ratio (CBR) tests to develop engineering properties of the soil. • Perform engineering analyses to develop geotechnical recommendations for the design and construction of the water line and new roadway construction of McHard Road from Cullen Blvd to Mykawa. • Prepare a geotechnical report. The report will include all field data, laboratory test data and geotechnical recommendations. The recommendations as a minimum will include bedding and backfill for waterline, ground water control, earth pressure diagram for open cut and trenchless excavation, pavement thickness, subgrade stabilization and construction consideration. It is understood that the borings will be staked and tie -in after completion by your surveyors. Project Schedule The study will commence within two (2) weeks of receiving your written authorization or one (1) week after staking the boring whichever is latest. The field work should be completed in about three (3) weeks. Bad weather may require additional time. The laboratory tests should be completed in about seven (7) weeks after completion of field work. The draft report, which will include field and laboratory data and geotechnical recommendations, will be submitted in about eighteen (18) weeks after the Mr. Mehran (Ron) Bavarian, P.E. Proposal No. 1140306499 Page 3 January 13, 2012 receipt of written authorization. The final report will be submitted within 2 weeks after receiving comments on the draft report. Cost Based on the scope of work outlined above, the cost of the field investigation, laboratory testing, engineering analyses and a geotechnical report will be a lump sum of $60,355.00. A cost breakdown is provided in Attachment No. 2. However, due to wooded areas between Hatfield Road and Woodway Road, clearance will be required for boring access. We estimate the cost of clearance will be $1,500 per day and a total of 2 days of clearing is estimated. The total cost including clearance will be a lump sum amount of $63,355.00. We appreciate the opportunity to propose on this project. We hope that this proposal meets your approval. If you have any questions, please call us. Please indicate your formal acceptance by signing one copy of this letter in the space below and return one original to us. Sincerely, GEOTEST ENGINEERING, INC. Mohan C. Ballagere, P.E. Vice President f Kuo- Chiang `Frank" Lin, P.E. Sr. Vice President FL\MB \ego Copies Submitted: (1) Enclosure: Attachment Nos. 1 thru 4 PC 38 \Geotechnical \Proposals \4030649982. DOC COMPANY NAME: ACCEPTED BY: PRINTED NAME: TITLE: DATE: Geotechnical Investigation Proposal No. 1140306499 McHard Water Transmission Line Pearland, Texas ATTACHMENT NO. 1 PROPOSED BORING / PIEZOMETER PROGRAM Proposed Boring Proposed Piezometer in Item Existing Boring Description No. Number Depth Footage Number Depth Footage (feet) (feet) (feet) (feet) 1 16 -inch Water Line (apprx. 34000 I.f.) along McHard Rd from Business Center Dr to SH 35 Open Cut Section (8 to 10 feet depth) 43 15 645 3 15 45 Tunnel /Shaft At SH 288 (East & West Side) 2 40 80 1 40 40 Creek Crossing 1 40 40 1 40 40 At Cullen Blvd /CR 92 1 40 40 1 40 40 Mykwa/BNSF Rail Road Crossing 1 40 40 1 40 40 At Hickery Slough Crossing 1 40 40 1 40 40 Total 49 885 8 245 pc38 \geotechnical \proposals \40306499R2.xls \Boring Program Geotechnical Investigation Geotest Engineering, Inc. McHard Water Transmission Line Proposal No. 1140306499 Pearland, Texas ATTACHMENT NO. 2 COST BREAKDOWN Quantity Unit Unit Cost Amount Field Investigation Mob and Demob of Truck Mounted Drilling Rig 1 LS $300.00 $300.00 Drilling and Intermittent Sampling (0' -50') 311.0 ft. $16.00 $4,976.00 Drilling and Continous Sampling (0'40' & tunneling zone) 574.0 ft. $18.00 $10,332.00 Grouting of Completed Bore Holes 640.0 ft. $5.00 $3,200.00 Marking borings in the field 13.0 hr. $76.00 $988.00 Utility Clerance for Boring Locations and Field Coordination 8.0 hr. $76.00 $608.00 Concrete Coring (4" Dia up to 6" Thickness) for Boring Access 12 ea. $90.00 $1,080.00 Concrete Coring Additional Thickness (6" to 12") 36.0 in. $8.00 $288.00 Piezometer Installation 245.0 ft. $14.00 $3,430.00 Manhole Cover for Piezometer 4 ea. $100.00 $400.00 Water Level Readings in piezometer (24 hr and 30 day) 9.0 hr. $37.00 $333.00 Vehicle Charge (narking boring and water level reading) 22.0 hr. $8.00 $176.00 Abandonment of Piezometer (wash boring $8 + grouting $5) 245.0 ft. $13.00 $3,185.00 Traffic Control (on minor streets) 0.0 day $592.50 $0.00 Traffic Control (on major streets and intersections near major streets) 4.0 day $967.00 $3,868.00 Subtotal $33,164.00 Laboratory Testing Liquid and Plastic Limits 89 ea. $53.00 $4,717.00 Moisture Content Only 222 ea. $8.00 $1,776.00 Mechanical Sieve Analysis, through No. 200 Sieve 0 ea. $49.00 $0.00 Percent Passing No. 200 Sieve 89 ea. $41.00 $3,649.00 California Bearing Ratio 3 ea. $185.00 $555.00 Density and Moisture of Soil Sample 37 ea. $19.00 $703.00 Unconfined Compression 44 ea. $39.00 $1,716.00 Unconsolidated Undrained Triaxial Compression 45 ea. $54.00 $2,430.00 Aggresivity Test (pH, chloride, resistivity and sulfate) 3 ea. $140.00 $420.00 Subtotal $15,966.00 Engineering Services Sr. Project Manager 13.00 hr. $167.00 $2,171.00 Sr. Engineer, P.E. 26.00 hr. $123.00 $3,198.00 Staff Engineer, BIT 52.00 hr. $82.00 $4,264.00 Support Personnel, Word Processing 26.00 hr. $36.00 $936.00 Review Available Fault Information Sr. Engineer, P.E. 2.00 hr. $123.00 $246.00 Staff Engineer, BIT 5.00 hr. $82.00 $410.00 Subtotal $11,225.00 Total $60,355.001 PC38\ Geotcchnical \Prw,osals\40306499R2.xls\Cost Breakdown ATTACHMENT NO. 3 COST BREAKDOWN FOR TRAFFIC CONTROL DEVICES & PERSONNEL Major Street 28 -in Orange Traffic Cone 50 each /day x $1.25 = $62.50 48 -in x 48 -in Traffic Sign "Road Work Ahead" 2 each /day x $1.25 = $2.50 48 -in x 48 -in Traffic Sign "Right (or Left) Lane Closed" 2 each /day x $1.25 = $2.50 36 -in x 36 -in Flagmen Symbol Size 2 each /day x $1.25 = $2.50 24 -in x 48 -in Traffic Sign "End of Road Work" 2 each /day x $1.25 $2.50 Traffic Sign Stand - Spring Tripod w /two 24" x 24" Flags 8 each /day x $1.25 = $10.00 Arrow Board 1 each /day x $60.00 = $60.00 Emergency Flashing Lights 2 each /day x $50.00 $100.00 Certified Flagman for Traffic Control (2 persons) 18 hours /man -day x $18.00 $324.00 Field Coordination of Traffic Control Devices setup, adjustment and moving between boring locations 9 hours /day x $44.50 $400.50 cost /day $967.00 ATTACHMENT NO. 4 COST BREAKDOWN FOR TRAFFIC CONTROL DEVICES & PERSONNEL Minor Street 28 -in Orange Traffic Cone 26 each /day x $1.25 = $32.50 48 -in x 48 -in Traffic Sign "Road Work Ahead" 1 each /day x $1.25 = $1.25 48 -in x 48 -in Traffic Sign "Right (or Left) Lane Closed" 1 each /day x $1.25 = $1.25 36 -in x 36 -in Flagmen Symbol Size 1 each /day x $1.25 = $1.25 24 -in x 48 -in Traffic Sign "End of Road Work" 1 each /day x $1.25 = $1.25 Traffic Sign Stand - Spring Tripod w /two 24" x 24" Flags 4 each /day x $1.25 = $5.00 Emergency Flashing Lights 1 each /day x $50.00 = $50.00 Certified Flagman for Traffic Control (1 person) 8 hours /man -day x $18.00 = $144.00 Field Coordination of Traffic Control Devices setup, adjustment and moving between boring locations 8 hours /day x $44.50 = $356.00 cost /day $592.50 Attachment 4 Special Service Water System Modeling Attachments EXHIBIT "A" SCOPE OF SERVICES Agreement by and between Freese and Nichols, Inc. (ENGINEER) And Camp Dresser & McKee Inc. (SUBCONTRACTOR) Project Understanding Due to changes in current and expected future economic and population growth and source water and cost, the City of Pearland has a need to update the water model and associated water master plan last updated in April 2007. The City has a need for future water at the west side of the City currently provided by the Shadow Creek surface water connection. The current Capital Improvements Plan (CIP) includes future transmission from the Alice Street Water Plant across the City to the west to supplement future demand in conjunction with a plan for a west side surface water treatment plant. The City of Pearland is currently constructing a surface water connection with the City of Houston Water System at the Alice Water Plant. The project includes the expansion of the existing Alice Street Water Plant Facility to a 10 MGD surface water pump station, with a future expansion to 15 MGD, and allows the City to purchase City of Houston Southeast Water Purification Plant water at a cost of $ 0.55 per one thousand gallons. The City of Pearland's existing surface water connection with City of Houston at the Shadow Creek Water Plant has the capacity to take 6 MGD and purchases water from the City of Houston at a cost of $2.513 per thousand gallons plus a surcharge of $0.623 per one thousand gallons for flow that exceeds the minimum of 40 million gallons per month or 1.33 MGD. Because of the significant cost difference in the City of Houston water at Shadow Creek versus City of Houston SEWPP water at the Alice Street Pump Station, the City would like to review the options for expediting the McHard Road waterline currently in the CIP for 2015 to take more Alice Street Pump Station water to the west, to reduce the purchase of City of Houston water at Shadow Creek. Additionally the City would like to review the timing associated with the new west side surface water treatment plant identified in the current CIP. In order to clearly define the McHard Road waterline project, review the Shadow Creek connection, and timing associated with the new surface water plant a project specific update to the water model and master plan development is necessary. The updated model developed in the recent McHard Road Waterline Technical Memorandum will utilized as a base for this scope of work. In the McHard Road Waterline Technical Memorandum the Year 2015 demand scenario was updated to include completed projects and revised to excluded projects not expected to be complete by Year 2015. The scope includes the following tasks: a) Update Demand Allocations and Growth Projections b) Model Verification E: \Computer Dump_12 28_2011 \My Documents \Pearland Water Model Update Scope_ FreeseNichols_01_09_2012v2.docx 1/9/2012 c) Project Analysis d) Technical Memorandum Preparation Task 1— Update Demand Allocation and Growth Projections Existing demand allocation will be updated based on City provided historical water billing data, TCEQ approved historical per capita use, and existing water production and pumping data. Future demand allocation will be updated based on City predicted future development. The ultimate buildout scenario will be updated based on future planned density and landuse within the City. The updated demand will be based on City provided date that identifies the geographic location, expected population growth, and expected demand year. The following detailed activities are the scope of services for this task: a. Update Existing Demand — Subcontractor will conduct a brief review of the data, assumptions, process and results of the water demand projections from the prior master plan and update demand based on current water billing data and TCEQ approved historical use data. A meeting will be scheduled with the City to verify existing demands and discuss their plans for future water demands. b. Update Development Review — Subcontractor will review the future development data from the prior master plan and update the model based on the most recent information from the city planning department. Ultimate demands will be allocated based on the allowable population density based on zoning and the projected use. c. Redevelopment Review - Review the potential for redevelopment with City Staff and updated city planning documents. Update redevelopment impacts to the City water demands. d. Update Estimate Future Demands - Combine current updated demand data (acquired from billing data and TCEQ approved historical use data), with the updated demand projections for undeveloped and redevelopment areas provided by the City to update intermediate demand scenarios between existing and build -out conditions. The update projected demands will be prepared as average summer, peak summer, peak hour, and average annual demand throughout the City. A table will be prepared clearly indicating current demand and future demands. e. Distribute Demands — Demands will be distributed based on geocoded customer billing points and demands associated with each parcel. f. Update Peaking Factor — Review current operation data and production data to identify the peak and minimum demand periods and associated factors. These factors will be applied universally to all demands to develop maximum and minimum day scenarios. Scenarios will be updated for average, minimum day, maximum day, and peak hour demand conditions. g. Update Estimated Unaccounted - for -water (UFW) — Billing data for an extended period will be compared to operation data to estimate the unaccounted - for -water volume UFW will be E: \Computer Dump_12_28_2011 \My Documents \Pearland Water Model Update Scope_FreeseNichols_01 09_2012v2.docx 1/9/2012 distributed across the system based on discussions with City staff. Traditionally, UFW demand is simply divided by the number of model nodes and distributed evenly to each node. h. Diurnal Patterns — The existing diurnal patterns developed for the previous master plan will be utilized in this model update. i. Demand Scenarios Developed — In the model update the scenarios developed in the previous update will be utilized and modified based on updated planning data provided by the City. The demand scenarios will be updated based on growth areas, projected years, and projected population provided by the City Planning Department. The ultimate buildout demand scenario will be updated based on landuse and expected buildout density provided by the City Planning Department. Specifically the existing McHard Road waterline model scenarios to expedite the McHard Road waterline to the east and the possibility of reducing the City of Houston surface water connection to the west at Shadow Creek will be analyzed to re- evaluate the alternatives developed in the recent Technical Memorandum with and without the Kirby Road Elevated Stroage Tank project currently in the demand Year 2015. The required timing on the new west side surface water treatment plant will also be review. The following demand scenarios will be updated and analyzed for the specific projects described above and detailed in Task 3. • Base conditions (Year 2012, existing features only) • Demand Scenario Approximate Year 2022 as provided by City Planning Department (CIP projects corresponding to April 2007 Model Demand Year 2015) • Demand Scenario Approximate Year 2042 as provided by City Planning Department (CIP projects corresponding to April 2007 Model Demand Year 2020) • Ultimate (existing facilities plus all CIP projects, less existing facilities to be removed) Task 2 - Verification The model verification task includes a review of the existing model configuration and operation with modifications provided to reflect changes that have taken place in the system or in the system operations since the last master plan. Changes in the system will be presented for visual review. The updated model will be capable of evaluating changes in projected water demands, pressure criteria, fire flows, water operational modifications, and the impacts of improvements to the distribution system. The model will be verified based on data provide by the City from the distribution system and facility operations that reflects actual operation. The date will be used to compare the updated existing model predictions to field conditions. Following are the individual activities that are included in this task: a. UpdateNerify Facility Operations - Pump operations will be reviewed so they reflect current operations at each pumping location. Control valve operation and settings will be verified with operational staff so that these devices are modeled as they are currently operated. If operational settings change seasonally, these changes will be noted and appropriate scenarios created to E: \Computer Dump_12_28_2011 \My Documents \Pearland Water Model Update Scope_ FreeseNichols_01_09_2012v2.docx 1/9/2012 model the range of conditions so that maximum day and minimum day demand scenarios are appropriately handled from a control standpoint. b. Operational Review - An operational review with ENGINEER and City staff will be used to verify that the model results agree with their experience. Operational parameters verified will be high pressures areas, low pressures areas, tank fill and empty rates and pump station operations specifically ability to pumping against system head. Task 3 — Project Analysis The project analysis task includes a review of current and future conditions using the verified model and based on the previously established design criteria. The criteria to be reviewed and established include; allowable pressure ranges throughout the City, storage requirements, and facility capacities, and maximum velocities. The evaluation criteria include the requirements of the TCEQ. The analysis includes the review of the size and timing of the McHard Road waterline CIP project in the Year 2015 demand scenario during maximum and minimum day demand scenarios as is currently represented in the existing model with and without the 2 MGD Elevated Storage Tank on Kirby north of Clear Creek. This project is currently included as part of the Year 2015 demand sceanrio. The following associated scenarios will be re- evaluated based on the Kirby Elevated Storage Tank Project. • Scenario 1 — Demand Year 2015 - Analysis on break point for Shadow Creek flow for ADD with 16- inch McHard Road waterline • Scenario 2 — Demand Year 2015 - Analysis on break point for Shadow Creek flow MDD with 16- inch McHard Road waterline • Scenario 3 — Demand Year 2015 - Analysis on break point for Shadow Creek flow for ADD with 24- inch McHard Road waterline • Scenario 4 — Demand Year 2015 - Analysis on break point for Shadow Creek flow for MDD with 24- inch McHard Road waterline Additionally the analysis includes a review of the demand year timing of the new west side surface water treatment plant. The analysis would assume the McHard Road Waterline size based on the above results and final determination from the City. The new surface water treatment plant timing analysis will also assume that Shadow Creek continues to operate at the breakpoint defined above. • Scenario 5 — Between Demand Year 2015 and Buildout Demand Year - Review of the required timing of the new west side surface water treatment plant Task 4 — Deliverables — Updated Water Model and Technical Memorandum The model update deliverable will be a digital copy of the updated water model and a Technical Memorandum that documents the model update process and results. The SUBCONTRACTOR will deliver three copies of the Draft Technical Memorandum to the ENGINEER for review and comment. The SUBCONTRACTOR will meet with the ENGINEER and CITY to discuss comments and provide 5 E: \Computer Dump_12_28_2011\My Documents \Pearland Water Model Update Scope_ FreeseNichols_01_09_2012v2.docx 1/9/2012 copies of the Final Technical Memorandum to the ENGINEER. The Technical Memorandum will include the following: • Description of demand allocation, assumptions, and data used in the update • Detailed table and allocation of existing and future demands • Description of the revised existing system including the distribution system and facility updates from the previous model update. • Description of the specific project analysis and results that includes project maps illustrating the affect on the City water system City Staff Involvement • Provide recent water billing data for past three years • Provide completed projects and associated as -built information since previous model update in April 2007 • Provide updated operational data and facility operation changes since previous model update • Provide updated City planning data • Provide model operation /verification review input • Provide Draft Technical Memorandum comments Schedule TASK CALENDAR DAYS TASK 1 - Update Demand Allocation and Growth Projections 30 - From NTP TASK 2 - Verification 15- From Task 1 Completion TASK 3 - Project Analysis & Updated Model Delivery 20- From Task 2 Completion TASK 4 — Final Technical Memo 20- From Task 3 Completion TOTAL 85 The schedule above assumes that ENGINEER and City will provide review comments within 10 calendar days of submission of the Draft Technical Memorandum and that ENGINEER and City will provide growth projection data and facility operational data upon TASK 1 commencement. The updated water model will be delivered upon completion of Task 3. E: \Computer Dump_12_28_2011 \My Documents \Pearland Water Model Update Scope_ FreeseNichols_01_09_2012v2.docx 1/9/2012 Fee The cost for services shall be paid on a lump sum based on percent complete of each subtask. The fee breakdown is as follows: TASK FEE TASK 1 - Update Demand Allocation and Growth Projections $14,700 TASK 2 — Model Verification $4,500 TASK 3 — Project Analysis $6,200 TASK 4 — Technical Memo Preparation $19,000 TASK 5 — Project Management $7,800 TOTAL $52,200 The cost of services listed in Exhibit A shall not exceed $52,200 without prior written approval of the CITY and ENGINNEER. Payment Schedule Engineer shall prepare monthly invoice based on percentage of work complete for each task. E: \Computer Dump_12_28_2011 \My Documents \Pearland Water Model Update Scope_ FreeseNichols_01_09_2012v2.docx 1/9/2012 Attachment 5 Special Service Hydrology & Hydraulic Analysis Attachments i VNE ENiy fc t ik i GC Engineering, Inc. McHard Road Extension from GCE q.7 4 Cullen Blvd to Mykawa Road CITY OF PEARLAND MCHARD ROAD EXTENSION FROM CULLEN BLVD. (FM 865) TO MYKAWA ROAD SCOPE OF SERVICES Project Description Located in City of Pearland, Texas, the proposed project is comprised of constructing /extending of approximately 3.5 -mile section of McHard Road between Cullen Blvd. (FM -865) and Mykawa Road. GC Engineering, Inc. (GCE) proposes to perform preliminary drainage analysis for this project. GCE's services will include; hydrologic and hydraulic analysis, conceptual design of storm water detention basins, storm sewer system comprising of water runoff collection and conveyance, and preparation of preliminary drainage report. It is understood that the proposed Right -of -Way (ROW) will be 120 feet wide in conformance with the City of Pearland (The City) requirements for a Major Thoroughfare. The proposed storm drainage system for the project will be based on the ultimate pavement section for a major thoroughfare which would consist of three 11 -foot wide lanes in each direction. GCE will render the following professional services to the City in connection with the development of the proposed project. A. Data Collection/ Site Reconnaissance GCE will obtain available information for the project area, which may include the following: o Latest LiDAR, topographic and aerial mapping for the area o Design plans and engineering studies for the existing McHard Road to the west of Cullen Blvd. and east of Mykawa Road, if available. o Conceptual roadway alignment drawings and other related documents prepared for the project by Freese & Nichols, Inc. (FNI) o Available latest hydrologic and hydraulic models for Clear Creek and Hickory Slough in the project vicinity. o Available subdivision plats and drainage reports for neighboring developments. o USGS 1:24000 scale quadrangles o Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRM) o FEMA effective Hydrologic and Hydraulic (H &H) models and studies for the area, and o USDA Soil Conservation District (SCD) soil maps. A preliminary site reconnaissance will be performed to identify site constraints such as; existing drainage structures, visible utilities, neighboring developments, streams, ditches, and other open water bodies and soil stratigraphy. The information gathered will be reviewed and compiled. Freese and Nichols Inc./ City of Pearland, Texas January 13, 2012 Page 1 of 4 /tae rg//■■ ` GC Engineering, Inc. McHard Road Extension from "GCE ^ k, MVP Cullen Blvd. to Mykawa Road \. �/ B. Surveying Basic survey needs for this drainage study is included in the survey scope prepared by CL Davis Company (CLDC) for FNI. GCE will review available information, field edit drainage surveys performed by CLDC, and coordinate additional surveys, if required. CLDC surveys performed will include but not limited to: 1. Up to a total of eight (8) stream cross sections at two proposed outfall locations, one on Clear Creek and the other on Hickory Slough. 2. Limited number of cross sections on major road side ditches intersecting proposed McHard Road alignment. 3. Setting temporary bench marks including establishing vertical datum differences between Pearland Vertical Datum, HGCSD- 1987Adj., and NGVD1929- 1973Adj.; NGVD 1929- 1978Adj.; and TSARP Datum (NAVD1988- 2001Adj.). C. Hydrologic and Hydraulic Study The purpose of the Hydrologic and Hydraulic (H &H) study is to determine the existing H &H conditions and to perform a drainage impact analysis for the proposed improvements. Brief review of the available flood mapping for the project area indicates that the portion of the proposed McHard Road alignment between Garden Road (CR -109) and Mykawa Road lies within the Hickory Slough Watershed with approximately 60% of the alignment within the 100 - year floodplain. Based on the TSARP Mapping, approximately 600 feet of the proposed roadway encroaches Hickory Slough floodway longitudinally near Mykawa Road. The remainder of the project area lies within the Clear Creek Watershed with approximately 500 -foot section of the alignment near Cullen Boulevard (FM -865) located within the 100 -year floodplain. H &H Study will include the following: • Drainage design for McHard Road will be performed in accordance with the BDD4, and City of Pearland design requirements, as appropriate. GCE will review the available existing information including Hydrology/Hydraulic Studies, Geotechnical Investigation Reports, and Environmental Assessment and Wetland Delineation Reports for the project area. • Meet with the City/BDD4 to determine the parameters for design analysis for the I-I&H Study. • Perform a brief alternative analysis to determine a hydraulically efficient and cost effective drainage scheme consisting of conveyance measures through storm sewer and ditches, and storm water detention measures. It is anticipated that up to two (2) alternatives will be considered. Freese and Nichols Inc./ City of Pearland, Texas January 13, 2012 Page 2 of 4 /jkErpa\ r GC Engineering, Inc. McHard Road Extension from GCE 1. \VW 4 Cullen Blvd. to Mykawa Road k. .4/ • Perform preliminary design of the roadway drainage system consisting of establishing drainage areas, storm sewer hydraulic computations, inlet and storm sewers and details. In the preliminary phase, GCE will perform hydraulic analysis to determine detention needs for the proposed project. • Modify HEC -HMS and HEC -RAS hydraulic models for Clear Creek and Hickory Slough using available LiDAR and topographic information to incorporate drainage features within the project area. HEC -HMS models will be revised to separate sub drainage areas within McHard Road project limits. Iterate HEC -HMS and HEC -RAS model runs until the results converge to an acceptable range. • Analyze and determine approximate floodplain fill volumes based on the roadway alignment and available topographic information, and the provision of floodplain fill mitigation measures. • Identify up to three (3) potential storm water detention sites based on the preliminary hydraulic analysis. Preliminary review of available flood mapping for the project area indicates that the proposed widening may require two to three detention sites to fulfill storm water detention and floodplain fill mitigation needs. • Refine the H &H analysis for the selected storm water detention ponds by incorporating and routing the proposed flow through the ponds for the design storm events. D. Preliminary Drainage Report Preparation Based on the preliminary H &H analysis performed, a drainage report will be prepared. The report will include the following: • Existing Conditions including the findings from field reconnaissance and data search, • Existing and Proposed Hydrology and Hydraulics • Determination of Impacts • Proposed Floodplain Fill Mitigation and Storm Water Management Measures • Conclusions and Recommendations Preliminary Drainage Report will be submitted to Brazoria Drainage District 4 (BDD4) and the City for review and approval. Drainage design will be performed in accordance with the City and BDD4 requirements. E. Final Drainage Report Once the review comments are provided by the City and BDD4, GCE will address the comments and prepare Final Drainage Report. Final Drainage Report will be submitted to Brazoria Drainage District 4 (BDD4) and the City for review and approval. Freese and Nichols Inc./ City of Pearland, Texas January 13, 2012 Page 3 of 4 V sfEA 'fi /I► \`s GC Engineering, Inc. McHard Road Extension from 'GCE Cullen Blvd. to Mykawa Road ADDITIONAL SERVICES GCE can provide the following additional services as required for the project upon authorization by the Client: 1. Preparation of FEMA Conditional Letter of Map Revision (CLOMR) 2. Environmental permitting including USACE permitting for outfalls to Clear Creek and Hickory Slough 3. Final Drainage Design 4. Design of off -site drainage and /or utilities except those indicated in the above scope of services. 5. H &H analysis and design for more than one proposed roadway alignment. ASSUMPTIONS 1. Coordination with pipeline companies will be performed under a separate scope. 2. No storm sewer profiles will be developed. 3. Final drainage approval by BDD4 will not be included as this would require completion of final plans. PROJECT COST The work described in the above scope tasks will be performed on a cost plus basis with a not -to- exceed cost of $131,620.00. The summary of cost breakdown is given below: TOTAL DIRECT TOTAL LABOR TASK DIRECT EXPENSES & EXPENSES LABOR Task A - Data Collection/ Site Reconnaissance $6,820.00 $200.00 $7,020.00 Task B - Surveying $1,550.00 $0.00 $1,550.00 Task C - Hydrologic & Hydraulic Study $100,950.00 $0.00 $100,950.00 Task D - Preliminary Drainage Report $14,620.00 $300.00 $14,920.00 Task E - Final Drainage Report $6,980.00 $200.00 $7,180.00 Total Estimated Budget $130,920.00 $700.00 $131,620.00 M: IProposals12011 Proposals1010- COP McHard Road1120113 Revised Proposal11201131 1- 010 McHard Road Revised Scope of Work.doc Freese and Nichols Inc./ City of Pearland, Texas January 13, 2012 Page 4 of 4 0 o O 0 0 o O o 0 0 0 0 0 0 O 0 0 0 0 o 0 0 0 O O o 0 0 0 © 0 0 0 c23 w _ 0 0 0 0 0 0 0 0 0 0 0 © ---4 N in V7 .-. 0 N 00 7 N 00 V1 N N N 00 O EA Vl sO CT oo VD 7 Cr, c 01 CT E7 • 0 M M h ti 00 M 7 O 'V' O W 69 69 CA 69 69 b9 69 69 M N 69 .-• O , 0 Q A~ 69 69 69 ,71 69 69 4 < C 0 0 0 0 00 O 0 cc u 0 00 6 0 0 00 A O / U W ° o ° o 0 0 0 0 0 0 O O FBI W N N O cn en CD )--1 'k A W 69 64 69 69 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z. 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Fly C„) 69 ., c s 0 d- -r o R ° -� © © E til W = L O d © o 14 W >= © o a o WO 69 U W 69 Ln c • o c.) ar g ,.. 0 r" O i eV d ["° • o ^ T 0 © A U a o : En LIJ v) Wu z L 00 N 0 C.) 11 C 1 O o o 0 o . a 4, 1 z j W C N - M - © 4 ..: . O N O c R el R O W C U A 064 69 0 O a r T . r:4 R L C . i a b a o i o IDO v co o E ° i' U d - e A 0 o o a 0 M Q 1.) P a r • 0 • Q W L Qa o A b p H = 0 cc 0 oq k" cd I-7 fi 0 F Attachment 6 Special Service Signal Warrant Studies Attachments te ° GC Engineering, Inc. McHard Road Extension from GCE k MI Cullen Blvd. to Mykawa Road CITY OF PEARLAND MCHARD ROAD EXTENSION FROM CULLEN BLVD. (FM 865) TO MYKAWA ROAD SCOPE OF SERVICES Project Description Located in the City of Pearland, Texas, the proposed project is comprised of the design of approximately 3.5 -mile section of McHard Road between Cullen Blvd. (FM -865) and Mykawa Road. GCE will provide Traffic Signal Warrant Studies (TSWS) for the following major road intersections along the proposed McHard Road alignment: 1. Hatfield Road 2. O'Day Road 3. Garden Road 4. Roy Road, and 5. Max Road The purpose of the TSWS is to determine the necessity for a signal installation at each of the McHard Road intersections at the road locations listed above based on safety and time delay benefits which may be derived by motorists and /or pedestrians. Analyses shall be performed in accordance with the procedures and criteria established in the latest edition of the Texas Manual on Uniform Traffic Control Devices. The work will also be performed in accordance with the City and County guidelines and procedures. GCE will utilize available traffic, accident, and other necessary information for the TSWS. GCE will also obtain from the City, the projected Average Daily Traffic (ADT) volumes for proposed McHard Road and five intersecting roads indicated above simulated using the Pearland Transportation Model currently under development. This information will be obtained for the anticipated built year as well as for the design year. In addition, GCE will conduct 24 -hour directional traffic counts at each of the five proposed intersection locations. TSWS shall be based on the project opening day traffic projections. A study report will be submitted to the Client for this task. PROJECT COST The work described in the above scope tasks will be performed on a cost plus basis with a not -to- exceed cost of $ 21,500.00. M:IProposals12011 Proposals1010 - COP McHard RoadlTrafc Signal Warrant Study\ 111104 McHard Road Scope of Work-Traffic Signal Warrant Study .doc Freese and Nichols Inc./ City of Pearland, Texas November 4, 2011 Page 1 of 1