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1995-10-09 CITY COUNCIL REGULAR MEETING MINUTES81 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON OCTOBER 9, 1995, AT 7:30 P. M., IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. The meeting was called to order with the following present: Mayor Councilmember Councilmember Councilmember Councilmember City Manager City Attorney City Secretary Tom Reid Jerry Richardson Randy Weber Kevin Cole Helen Beckman Paul Grohman Any McCullough Yolanda Benitez others in attendance: Assistant City Managers Richard Burdine and Glen Erwin; Police Chief Mike Hogg; City Engineer John Hargrove; Parks & Recreation Director Ed Hersh; and Economic Development Director Jim Berry. Councilmember Tetens was absent due to family business. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was given by Mayor Tom Reid, and the Pledge of Allegiance was led by Parks & Recreation Director Ed Hersh. APPROVAL OF MINUTES It was moved by Councilmember Richardson and seconded by Councilmember Cole that the minutes of the regular meeting of September 25, 1995, 7:30 p.m., be approved as presented. Motion passed 4 to 0. MAYOR'S ACTIVITY REPORT Mayor Reid, along with Councilmember Beckman, presented a proclamation to Shirley Swenson, representing Alpha Delta Kappa, in recognition of "Alpha Delta Kappa National Founders Month" during the month of October, 1995. The Mayor reported that he had attended the Fred Hartman Bridge ribbon cutting. He also reported that he had presented a proclamation to the Future Farmers of America on October 2, and noted that there were about 100 young people and about 45 adults, supporting the chapter, present at that meeting. On October 3, the Mayor presented another proclamation to the 4-H Club with about 105 members present at the meeting. He also presented a proclamation to the Colonial Dames Bluebonnet Chapter, and attended the dedication of the Dr. Parker Williams Library at San Jacinto South Campus. COUNCIL ACTIVITY REPORTS Councilmember Beckman reported that she attended a presentation at the Police Department on October 5th by a representative of Senator Gramm's office concerning the Crime Bill; and on Saturday, October 7, 1995, she visited the Volunteer Fire Department at their open house. Councilmember Cole reported that on October 3, 1995, his wife gave birth to Katelyn Janelle Cole (five weeks early) who weighed 5 lbs. 1 oz. and is 18 1/4 inches long and noted that mother and daughter were doing fine. Councilmember Weber had nothing to report. Councilmember Richardson had nothing to report, but offered his congratulations to Councilmember Cole and his wife. CITY MANAGER'S REPORT City Manager Paul Grohman reported that the Citywide Facilities Tour will be held tomorrow night, October 10, 1995, from 5:30 p.m. to 9:00 p.m. He noted that City Hall, the new Animal Shelter, the EMS Building, the Public Works Area, the Police Department, the Community Center, and the Rec Center will be open and fully -staffed so that any questions citizens might have may be answered. Mr. Grohman also noted that the old Settlers Cemetery renovation and general clean-up will begin tomorrow. He reported that the First Annual Dog Trot was held last Saturday, October 7, 1995, and there were 47 dogs participating. Mr. Grohman also reported that the Volunteer EMS is having their cook -off on Friday and Saturday, October 13-14, 1995. CITIZENS 1. Paul Peterson - Autozone -- Mr. Peterson addressed the Council with regard to their new facility which is opening in Pearland. He also commended Don Guynes and Richard Burdine for their outstanding assistance. Mr. Peterson noted that the store should be open within 101 days after the site is cleared, which is in progress at this time. 2. Peggy Mayfield - United Way -- Ms. Mayfield made a presentation to the Council about United Way and the causes it serves. She distributed pledge cards to the Mayor and Councilmembers. DOCKETED PUBLIC HEARINGS: None UNFINISHED BUSINESS: SECOND READING OF ORDINANCE NO. 450-18 - AN ORDINANCE AMENDING ORDINANCE NO. 450 AS THE SAME MAY HAVE BEEN, FROM TIME TO TIME, AMENDED, FOR THE PURPOSE OF ESTABLISHING AND REESTABLISHING CLASSIFICATIONS AND NUMBER OF AUTHORIZED POSITIONS IN THE CLASSIFIED SERVICE OF THE CITY OF PEARLAND, PURSUANT TO SECTION 143.021 OF THE LOCAL GOVERNMENT CODE OF THE STATE OF TEXAS; PROVIDING A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A REPEALING CLAUSE, AN EFFECTIVE DATE AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. Councilmember Beckman made a motion to approve Ordinance No. 450-18 on its second and final reading. The motion was seconded by Councilmember Cole. Voting "Aye" - Councilmembers Beckman, Cole, Weber and Richardson. Voting "No" - None. Motion passed 4 to 0. NEW BUSINESS RESOLUTION NO. R95-60 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, NOMINATING CANDIDATES FOR THE BOARD OF DIRECTORS OF THE BRAZORIA COUNTY APPRAISAL DISTRICT. M City Manager Grohman noted that the City of Pearland has 151 votes on the Appraisal District, and noted that the Pearland Independent School District has voted to re-elect Dennis Frauenberger as its representative and recommended that the Council also approve Mr. Frauenberger's nomination. Mr. Frauenberger has agreed to serve. The motion was made by Councilmember Cole and seconded by Councilmember Richardson to adopt Resolution No. R95-60 and to nominate Dennis Frauenberger to the Brazoria County Appraisal District Board of Directors. Voting "Aye" - Councilmembers Richardson, Weber, Cole and Beckman. Voting "No" - None. Motion passed 4 to 0. AWARD OF BID NO. B95-21 - GASOLINE AND DIESEL FUELS City Manager Grohman reported that the only bid received was from Adams Resources & Energy and recommended that they be awarded the bid. Councilmember Richardson made a motion to award Bid No. B95-21 to Adams Resource & Energy for the premium gas at $.7113 per gallon with a differential of + $.04; for mid -grade gas at $.6529 per gallon with a differential of + $.04; for regular gas at $.6162 with a differential of + $.04; and for diesel fuel at $.5555 per gallon with a differential of + $.04. The motion was seconded by Councilmember Cole. Voting "Aye" - Councilmembers Richardson, Weber, Cole and Beckman. Voting "No" - None. Motion passed 4 to 0. AWARD OF BID NO. B95-22 - CAB, CHASSIS AND MODULE Emergency Management Coordinator David Smith made the presentation on this item and noted that of the four bids submitted, only two were qualified. Therefore, Mr. Smith recommended that the bid be awarded to Frazer Bilt. Councilmember Weber made a motion to award Bid No. B95-22 to Frazer Bilt in the amount of $85,900, seconded by Councilmember Richardson. Voting "Aye" - Councilmembers Richardson, Weber, Cole and Beckman. Voting "No" - None. Motion passed 4 to 0. AWARD OF BID NO. B95-23 - DUMP TRUCK City Manager Grohman recommended that the bid be awarded to HGAC in the amount of $52,458.31. Councilmember Weber made a motion to award Bid No. B95-23 to HGAC in the amount of $52,458.31. The motion was seconded by Councilmember Cole. Voting "Aye" - Councilmembers Richardson, Weber, Cole and Beckman. Voting "No" - None. Motion passed 4 to 0. M AWARD OF BID NO. B95-24 - COMMUNICATIONS BUILDING City Manager Grohman recommended that all bids be rejected as they had all been too high. Councilmember Richardson made a motion to reject all bids received on Bid No. B95-24, seconded by Councilmember Cole. Voting "Aye" - Councilmembers Beckman, Cole, Weber and Richardson. Voting "No" - None. Motion passed 4 to 0. AWARD OF BID NO. B95-25 - 4 -WHEEL DRIVE PICK-UP City Manager Grohman recommended the bid be awarded to the low bid which was submitted by Les Marks in the amount of $25,399.06 under Item 1, and the low bid submitted by Ron Carter in the amount of $25,537.00 under Item 2. Councilmember Weber made a motion to award Bid No. B95-25 (Item 1) to Les Marks Chevrolet in the amount of $25,399.06 with the stipulation that staff may include the extended warranty which would then make the price $27,284.06; and to award Bid No. B95-25 (item 2) to Ron Carter in the amount of $25,537.00 with the stipulation that staff may include the extended warranty which would increase the amount to $27,837.00. The motion was seconded by Councilmember Richardson. Voting "Aye" - Councilmembers Richardson, Weber, Cole and Beckman. Voting "No" - None. Motion passed 4 to 0. AWARD OF BID NO. B95-26 - CREW CAB PICK-UP City Manager Grohman recommended that the bid be awarded to Ron Carter in the amount of $24,975.50 or $27,870.50 with the extended warranty. Councilmember Weber made a motion to award Bid No. B95-26 in the amount of $24,975.50 to Ron Carter, with the stipulation that should staff desire the extended warranty, they would be authorized to include that for a total of $27,870.50. The motion was seconded by Councilmember Richardson. Councilmember Beckman noted that if the extended warranty were to be included in the bid from Ron Carter, then it would no longer be the low bid. City Manager Grohman recommended that this item be tabled until the next meeting. Councilmember Richardson made a motion to table Bid No. B95-26, seconded by Councilmember Cole. Voting "Aye" - Councilmembers Beckman, Cole, Weber and Richardson. Voting "No" - None. Motion passed 4 to 0. RESOLUTION NO. R95-61 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, CONFIRMING THAT THE CITY OF PEARLAND EMPLOYEE HANDBOOK AND THE CITY OF PEARLAND POLICY AND PROCEDURES MANUAL HAVE BEEN ADOPTED AND APPROVED AND ARE HEREBY ADOPTED AND APPROVED TOGETHER WITH ANY AND ALL AMENDMENTS AS OF AUGUST 10, 1992; CONTAINING A SAVINGS CLAUSE AND A SEVERABILITY CLAUSE. City Manager Grohman requested that the City Council certify these policies. He also commended Mary Hickling, Director of Administrative Services, and Wendy Standorf, Assistant Director of Administrative Services on the outstanding work they did on the policies and the employee handbook. Councilmember Weber moved for the adoption of Resolution No. R95- 61. The motion was seconded by Councilmember Richardson. Voting "Aye" - Councilmembers Beckman, Cole, Weber and Richardson. Voting "No" - None. Motion passed 4 to 0. AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A CONTRACT FOR ARCHITECTURAL AND DESIGN SERVICES AND EXPEND UP TO TEN THOUSAND DOLLARS ($10,000.00) FOR PURPOSES OF CONSTRUCTING A GAZEBO UPON THE GROUNDS OF THE PROPOSED CITY HALL PARR. City Manager Grohman noted that this item was coupled with Item #10 and explained that these expenditures are to be used for a "City Hall Beautification Area". He stated that the Rotary Club has pledged $30,000.00 to build a pavilion; however, the total estimated cost is approximately $40,000.00, and this is why the request is being made for an additional $10,000.00 to be expended from city funds. Mr. Grohman also noted pledges from individuals as follows: Dennis Frauenberger - $1,000; David Smith & Family - $6,500; the Crespo Family - $800; and Clean Pearland - $10,000 or more. Mr. Grohman noted that the design services will run about 8 to 10% of the total cost of the gazebo, or approximately $6,000 to $7,000. Councilmember Richardson made a motion to authorize the City Manager to enter into a contract for architectural and design services and expend up to $10,000 for purposes of constructing a gazebo upon the grounds of the proposed City Hall park, seconded by Councilmember Cole. Councilmember Richardson clarified that the $10,000 to be expended for the gazebo is separate from the amount to be expended for the design. Voting "Aye" - Councilmembers Beckman, Cole, Weber and Richardson. Voting "No" - None. Motion passed 4 to 0. AUTHORIZATION FOR THE CITY MANAGER TO EXPEND FUNDS NECESSARY TO RELOCATE THE SERVICE ACCESS ROAD TO CITY WATER WELL NO. 6 LOCATED DIRECTLY BEHIND CITY HALL TO ACCOMMODATE PROPOSED CITY HALL PARR. City Manager Grohman reported that funds from the Street Department would be expended for this project and the road would be relocated off the back parking lot. Councilmember Beckman made a motion to authorize the City Manager to expend funds necessary to relocate the service access road to City Water Well No. 6 located directly behind City Hall to accommodate proposed City Hall park. The motion was seconded by Councilmember Cole. Voting "Aye" - Councilmembers Beckman, Cole, Weber and Richardson. Voting "No" - None. Motion passed 4 to 0. APPOINTMENT OF LARRY WILKINS AND BILL CHASE TO THE PARKS, RECREATION AND BEAUTIFICATION BOARD. City Manager Grohman noted that Dr. Bill Chase has served as Chairman for the last two years, and also noted that he and Larry Wilkins were both willing to serve another term. Councilmember Richardson made a motion to appoint Larry Wilkins and Bill Chase to the Parks, Recreation and Beautification Board, seconded by Councilmember Weber. Voting "Aye" - Councilmembers Richardson, Weber, Cole and Beckman. Voting "No" - None. Motion passed 4 to 0. AUTHORIZATION FOR THE CITY MANAGER TO DIRECT THE PLANNING DEPARTMENT TO INITIATE A SERVICE PLAN FOR THE ANNEXATION OF THE PROPERTY LOCATED AT THE INTERSECTION OF THE NORTHEAST CORNER OF DIXIE FARM ROAD AND STATE HIGHWAY 35. City Manager Grohman reported that this is one of the biggest accident intersections in the City; however, it is not in the City limits, yet the Police Department has been handling the accidents which occur at this intersection. He noted that improvements could not be made until the intersection is actually a part of the City. Therefore, Mr. Grohman recommended that this be approved in order for staff to move forward. Councilmember Richardson moved that the City Manager be authorized to direct the Planning Department to initiate a service plan for the annexation of the property located at the intersection of the Northeast corner of Dixie Farm Road and State Highway 35. The motion was seconded by Councilmember Cole. Voting "Aye" - Councilmembers Richardson, Weber, Cole and Beckman. Voting "No" - None Motion passed 4 to 0. OTHER BUSINESS: None ADJOURNMENT Meeting was adjourned at 9:17 p.m. Minuts� appr*ved submitted and/or corrected this the pC day o: , A. D., 1995. Tom Reid Mayor ATTEST: Yo a C. Benite U j Ciy 7Secretary