R82-14 03-22-82 RESOLUTION NO. R82-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE
A CONTRACT BY AND BETWEEN THE CITY OF PEARLAND,
AND HOUSTON-GALVESTON AREA COUNCIL FOR PURCHASE
OF POLICE DEPARTMENT RADIO BASE STATION AND
REPEATER SYSTEM - TEXAS INTERLOCAL COOPERATION
ACT.
BE IT RESOLVED, by the City Council of the City of Pearland,
Texas, that the Mayor be, and he is hereby authorized to execute for
and in behalf of the City of Pearland a Contract with Houston-Galveston
Area Council for purchase of Police Department Radio Base Station and
Repeater System under Texas Interlocal Cooperation Act.
A. D. , 1982.
Mayor
ATTE ST:
I 4111
STATE OF TEXAS ' ( )
O
CITY ( )
THIS AGREEMENT made this day of , 1982
between the CITY OF PEARLAND , TEXAS and the HOUSTON-GALVESTON
AREA COUNCIL, a Council of Governments of the State of Texas;
WITNESSETH:
Pursuant to the authority granted by the Texas Interlocal Cooperation Act
(Article 4413 (32c) V.A.T.S.) providing for the cooperation between local governmental
bodies, the parties hereto, in consideration of the premises and mutual promises
contained herein, agree as follows :
I.
The City of PEARLAND , hereinafter referred to as "City",
makes, constitutes and appoints the Houston-Galveston Area Council , its true and
lawful purchasing agent for the purchase of certain radio equipment items
to be specified by the City to the Council . The City agrees that the Council shall
be the exclusive purchasing agent for said items, and agrees that bidding shall be
conducted by the Council according to the regulations contained in Section IV of
their Financial and Accounting Procedures Policy Handbook.
II .
The City agrees that all specifications for said items shall be as determined
by the Council .
III .
The City, by execution of this agreement, agrees to furnish to the Council.
with any order_. a cash amount in full payment of the stated order to be retained by
the Council until delivery of the order to the City, at which time, the Council
shall pay to the vendor the proper amount for said order.
IV.
This agreement shall take effect upon execution by the signatories.
V.
This agreement shall continue in effect from the date of execution until
December 31. 1982 or until delivery of and payment for ordered items, whichever
is the later.
.-IN-WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers the day and year first above written.
ATTES CITY OF PEARLAND
ATTEST HOUSTON-GALVESTON AREA COUNCIL
BY
JACK STEELE
EXECUTIVE DIRECTOR
EXECUTED COPY IN CONTRACT FILE
, 111%
i
�` A°q E
Offica of the - ` 1 7. `�',',� General Counsel and
Governor 2,, S ��`Jy� Criminal Justice
GRANT APPLICATION . •
1.Applicant Agency or Institution: 2. Grant Number (CJ USE ONLY) , -
Name: City of Pearland
rig Police Department : : -
Address: 2337 N. Texas Ave. ' . .. : 3. Type of Application:
Pearland, Texas 77581 : (check appropriate block) - .
' 9 : _ Original (X) Continuation O -
- . • uagive nu
mber- �If continuation num er of last grant. _
.
Short Title of Project:. (Do not exceed one typed line) -: - - > 7,-
:. Radio Base Station and Repeater System '
!:Project Director: - 6. Financial Officer:
Name: Glenn ri S. 'Stanford - Name: Dorothy Thompson
Li Title: Chief of .Police :` Title City Treasurer
Address: .2337 N. Texas Ave._ _ Address: 2335 N. Texas Ave. _- _
Pearland, Texas 77581 Pearland, Texas- 77581 -- -
L Telephone: (713) 485-4361 Telephone:p (713) 485-2411
FlPeriod and Amount of Request: 8. • State Application Identifier: . '
From 06 / 01 / 82 Through 06 / 01 / 83 S.A.I.Number
Amount $ 6,252.75 . Date Assigned / I.
L Official Authorized to Sign Application: = - 10. Federal or State Support: .
•
Name: R. J. Wicker Will other federal or state support be available for
Lj Title: any part of this project: Yes No.__X-_
City Manager
Address: 2335 N. Texas Ave. If yes,identify and explain: ,
Pearland, Texas 77581 .A
Telephone- (7130 485. 2411
Legislative Budget Board Review and Comment (State Agencies Only) - -_=
This application\vas submitted to the Legislative Budget Board for review and comments on_,:.__.../ f , - _ -
The comments are/are not attached. .::.:
Attachments (check if needed): -.::=-::: ::_-: _ -: - - 1, ;.Y•_ • I -
:- `(a) Clearinghouse review and comment • " X (c) Contracts
7 Name of clearinghouse: HGNC _'_
-
. - ' (d) Letters of endorsement
'
. :
(b) Local governing body resolutionEl_: •-• ' -• •.:•.-.•-• -- - '---- ^ x (e) Other(describe) -
authorizing application - -. .-_;:°--
Date: 14. Total Pages in Application: "
3-5-82 '••16 ,
1". Area Served: - - _1600 -. : . _ • 16. CJ'USE ONLY . _-- • = =-
(a) State Planning Region:Houston-Galveston Area Grant Number Geographic Area: :
Region:
(b) Counties: Brazoria County: • Date Received: County(s) -
.7. . -• . -- Program Area:
City x
Grant Applicatiori •
Page 2 ("N‘'
•
•
•
PROJECT BUDGET
•
CJ Support Grantee Total
Cash Cash In-Kind Project
• Budget Category Contribution Total Contribution Budget
A. Personnel
• B. Professional &
Contract Services
r-I
C. Travel
D. Equipment 6,008.75 2,036.25 8,145.00 "" 8,145.00
E. Construction
F. Supplies & Direct
Operating Expense
G. Indirect Cost 244.00 -0- :244.00 244.0(.7
H. Total 6,252.75 2,036.25 8,389.00 8,389.0G-
.
• .
Organizations applying for a grant should detail the total project cost above. However,only the CJ support
and the grantee cash contribution must be accounted for. The in-kind contribution is for information purpcise
only and should reflect all other sources of income budgeted as a part of this project. _
- - • . '
For a complete explanation of the CJ continuation policy applicable to local projects,refer to Rules & Guide.-
.
lines No. 001.55.
. •
L
Explanation of grantee cash contribution and in-kind contribution. Describe (1) nature, (2) source, and
(3) project utilization of the grantee contribution for the proposed project period as listed in the grantee cor--
• tribution column. Add additional pages if necessary.
_
_ . .
•
• • -
• -
. _ .
- .
• •
• • •
•
. .
•
,
• • - -
.
• _ _ .
_ • .
- • : • -
• • . . •
• • •
_ -
• ..
• - - :
Page 3
•S 'mil - -
. BUDGET NARRATIVE
Begin below and add as many continuation pages following each schedule (Al,BI, etc.) as may be needed to
explain each item of the project budget. Narrative should include explanation of the basis for arriving at the
cost of each item including grantee contribution items.
SCHEDULE A .
PERSONNEL BUDGET
1. Direct Salaries =
l %OF TWE _ _ _
TO THIS . CJ - LOCAL CASH
TITLE OR POSITION 1 PROJECT 2 REQUEST CONTRIBUTION TOTALS
(A) S._ 5 • S
(B) $ S, •
(C) S
(D) $
. . $
S
• (E)_ N/A _ - - .
S S $ -
(F) S $ $
_i CG) $ •S $ _
(H) $ $ $
j (I) ' _ $ $- • • $
(J) $ - $
71 TOTAL DIRECT SALARIES $. $ $
•
4'. . 2. Fringe Benefits
FICA % • $ $
I RETIREMENT- %
INSURANCE % N/A $ $ $ I
.7 -
OTHER (EXPLAIN) % • $ $
•
TOTAL FRINGE BENEFITS % $ $ • $
E .
•.
7
TOTAL BUDGET PERSONNEL $ $ • $ j _ ,
_ - .
1. Include only one"position per line. • . -
2. Express as a percent of total time (2080 hrs). _
3. Should reflect employees gross annual salary attributable to the project.
.-
-Narrative: BRIEFLY DESCRIBE THE DUTIES OR RESPONSIBILITIES OF EACH POSITION; .
per- - .-
• Grant Application . .
Page 4 l'ab'
- .
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES
FA
CJ LOCAL CASH -
REQUEST CONTRIBUTION TOTAL r5
(A) $ $
(B) $ $ —
(c)
- (D) $ $ $
(E) NA $ . $
(F) $ • $ . $
(G) $ ir-
$
(H) $ $ $
i
•
- TOTAL BUDGETED PROFESSIONAL •
CONTRACTUAL SERVICES $ $ $
Narrative: Briefly describe any anticipated contractual arrangement and work products expected. The basis`
of cost must be reflected. -.-
I
Fr
- l
Grant Application • •
Page 5rimih
SCHEDULE C -
TRAVEL
Local Travel: LOCAL
• MILES TRAVELED CJ CASH
POSITIONLTITLE ANNUALLY RERUEST CONTRIBUTION TOTAL
, (A) $ $
-. (C) $ $ - $
I
I (D)" -: $
7 (E) N/A $. $ . $
,
(G) $ $ $
(H) $ $ $
(I) $ • $ $ -.
1 (� $ _
TOTAL LOCAL TRAVEL - $ $ $
IN-STATE TRAVEL:
J PURSppecifyPOSE Purposes)
DESTINATION
$ $ $
I $ • $
N/A • $ $ $
$ S S
1
IN-STATE TRAVEL TOTAL $ $ $
1 $ $ $ --
OUT-OF-STATE TRAVEL: (Specify Clearly) $ $ • $
n
- =.- $
" OUT-OF-STATE TRAVEL TOTAL $ $ S
•
- TOTAL TRAVEL BUDGET • $
flNarrative: Briefly describe the applicant's travel policy (i.e.mileage rates and per diem rates) and specify
purposes for each item of travel and break out each trip by specific costs. -:.. •
r NOTE: If personnel are to use personal vehicles,this budget item should be shown on Schedule C,with a
description of the agency policy defining such usage. If personnel are to use agency vehicles,this
• budget item should be shown on Schedule F,with the basis for budgeted costs identified.
- Urant Application 1
•
Page 6 - -
-.`.
•
SCHEDULE D
EQUIPMENT PURCHASES LOCAL - - •
r r
CJ CASH
Equipment Name or Description/QUANTITY REQUEST CONTRIBUTION TOTAL -
(A) VHF High Band Radio Base Station & Repeater 5,193.7% 1 ,731.25 s - 6,925.00 .
. (B) Radio Crystals (Total of 56) $ 915.0% 305.00 • $ 1 ,220.00
(Q) - ' _____ __
- -7(D) $ $ $ - -
t-
(E) • $ $____________ --::-:-.7:--,•1,• _ _ s
•
- $ $ . $
,
8 8• $
(G)
$ $* - $________-_ ___'-'
- .
$ $
- - (I)
$ $ $
- (J)
7
,
-- (K) • $ $ $
_ •- . . _.
(L) $ $ $
(Ail) ' $ S
I )
TOTAL $ 6,108.7§ 2,036.25 s 8,145.00
I. Minimum of 25%local cash contribution required for all purchases.
. - . .
Narrative: Describe the basis for arriving at the cost of each line item. . --
- •
- - _
SCHEDULE E
CONSTRUCTION
- ACTIVITY 1 FACILITY LOCAL . --_: .• 1 - _.
CJ CASH ----:- - ' -.• -- -- .
•
•
REQUEST CONTRIBUTION ' TOTAL Fr
(A) .$ . $
-- - (B) $ $ -- --.--- s - • --:.'._. _ r__,
- . .,... ,
(C) $ $
•
• -
(D) • $ $ •
,---
(E) $ $ -- $• --- :
(F) $ - $
rir 1. State whether request is for construction or renovation. Renovation of$5,000 or less should be budgeted
under Category F, "Supplies and Direct Operating Expenses".
Narrative:. DESCRIBE THE BASIS FOR AItRIVING AT THE COST OF EACH LINE ITEM • 1
- • • • -.-_.-.:.:...----,v.-,- - -- .--..- -.. .-:-• -._
- -- --,-;- - - - • -_-.:•.:_P- --. ,
- .
. - , • .
- z - . . ----:--;--!-:Z.;_--1----:- • __-_-_;-;:.-:-- .. I I-
- - -. :--,...:-.7-...--;_•.-• - -. --_,--_-1,-_-,:-.:-.4.,
- • -. -...- -: - - .- ..-..---. --- -- .....-_.--;-.:.--,.‘g•,-571& .z..1--...-•_.;...:„..f.-tjzi.-.1,..--...h.;--
. ....... •
-: _ .:..------ •- -- - ,. , . . •• - , . .- -.. •• ._ ----,_ .• - •---_--.-,-;-----,0t.,....-47,;:-.:-:;..----n..-::4•7.,,:iti.-:-.--;r,
: . . ;....- . ,:- . • . ,.- .- -• -:-. . .. ___.-- z --__--;;,;-!---7-,:t-t-.#-:_--3-,.----:._-:_---.-.::::,--- --, = .1-
-
Cage 7 - - .
SCHEDULE F
•
SUPPLIES & DIRECT OPERATING EXPENSE LOCAL
CJ CASH
Directly Charged Supplies & Other Operating Costs REQUEST CONTRIBUTION TOTAL
71
it . S $ $
(B) S $ $
7 (C) • $ $ . - $
. (D) $ S
` (E) N/AS
(Fl_ - $
•
(G) $ $ $
(H) $ $ $
(I) $ $ S
(J) $ $ .
(K) $ $ 5
S $ $
(NI) - - 8 $
TOTAL DIRECT SUPPLIES & COSTS $ - $ $ -
•
Narrative: Describe the basis for arriving at the cost of each line item. - - -
•
- -
SCHEDULE G•
L-i- INDIRECT COSTS =
REQUEST
5 (A) Indirect Costs Per Approved Cost Allocation Plan $ 244
NOTE: Indirect costs are authorized in an.amount not to exceed the computation in Appendix C (General
-- - Program Requirements),1980 Criminal Justice Plan For Texas. - -- -- --=
F .
. . .
• , . •
•
� _ _ . . .,. .;;:,.. .....• ,,-,...___:,.-:_.„. ___.
. _.. _._ :...... . ..-,..,...„.-._ .
. . ,
.., •,... . _ ... __ . - _ _ ___. . . .._____=2,1...7-::-"--•.-!-... ,.._:;-k-Y.sr...-?--s.".6::
�4 f4 �
Grant Application _
Page-8 ,
•
Criminal Justice Program Number 82- B 0 6
•
1. PROBLEM STATEMENT (Brief and concise summary of the problem. Include specific data and cite
sources. Describe what is currently being done about the problem.)
Officers complain that they are unable to communicate efficiently with Handi-Talkie r
Units and sometimes are unable to hear other mobile units and require the dispatcher
to relay messages between units (This sometimes results in misinterpretations)
•
_ i
•
•
•
2. PURPOSE OF PROJECT _ (Briefly describe what the project proposes to do.)
The base radio - repeater system would amplify the radio waves enablying better, : _:
more accurate communications between Handi - Talkie and mobile units.
i
•
•
•
3. PROJECT RESOURCES (Resources needed by project to bring about change;i.e.,staff,equipment,
office space, etc.)
The project would require a base station = repeater system, an additional radio k;
frequency. The installation of additional radio crystals in existing radios.
To upgrade our communications between mobile units. * '
•
•
•
•
•
•
-
-
4'. ACTIVITIES OF PROJi C (Identify the tasks involved in mee the objectives of this ro e
and by whom will these tasks be accomplished?) P ct. How
1) Application of assignment for new radio frequency with the frequency advisory
committee in Austin, Texas to be done by David L. Smith.
2) Approval by the Federal Communication Commission in Washington, D.C. - applicatio
made by E. J. Chapman.
3) Application to City Council and Houston - Galveston Area Council. for funds -
to -
- be completed by R. N. Coleman.
4) Installation of radio repeater system and crystals into existing radios to be
done by J. Milam of Houston Communications Co. .
i
1 ' 5. ANTICIPATED RESULTS (OBJECTIVES) (What is the main objective your agency hopes to accomplish.
by the funding of this project?) : - -
•
This systems willallow officers using Handi - Talkies to freely communicate with
other units without having to have to require the dispatcher to relay messages.
It would also provide a "Talk around" radio frequency for car-to-car communication. :
6. RELATIONSHIP TO SIMILAR PROGRAMS (If applicant has [or is requesting) a.graht for a related
project, explain the relationship between the projects.) -
LI N/A
L, .
•
€ i J _
L
•
7 • .
. . •
. .
•
rs
..
_ . • . .
_ .
.. .
.._:„.......___ _____
.. _
. _ ,_ ". ,_ ...,.....„,....,_
. . . . .
.__ _. . : ......., ,_....._•••• ,.....,.„,...„,,,
_ . _ • ....,... _
4.Z:
Grant Application •
Page 10 (IT"' -
7. If the implementing agency for this project is to receive referrals from other agencies or if the project
contemplated will require the support and cooperation of other agencies in order to be effective,list
the agencies involved and check the appropriate blank below.
N/A •Working agreements with all agencies listed above:
:-. . , �.
•
have previously been furnished to Criminal Justice (copies attached) c L
have been developed for this application and are attached
will be submitted to Criminal Justice for review and approval before
applicant will be entitled to any funds.
- 8. CONTINUATION FUNDING (If this is a continuation project or a project previously funded by M
another funding agency,has project ever received on-site monitoring or evaluation? If so,state when
and by whom this was done. Briefly summarize the monitoring or evaluation report and any modifi- "'"
cations of project activity which may have occurred in response to the report.)
N/A • -
•
•
•
•
•
•
•
•
9. If previously funded by another agency, state the agency, the number of months, dates,and total '
amount of funding received from that agency:
•
• N/A
•
•
' - - _ __ _• _ it
•
.- r - jl� �'•1.' 'i✓_'ism.
• • t•'1 A114 ri JkJL a�avu
INDICATORS OF GOAL ACHIEVEMENT Page 11
PROJECT START DATE 2-1-82 '
Grantee Name,Address,and Telephone Grant Number Report Required QUARTERLY FINAL
City of Pearl and (Circle one)
Pol i c' .Department Report Period
2337 N. Texas Ave. *Grant Title
and e a
Date
Pearl T x 5 7581 7
(713) 485-4361
Project Director
•
*Current *Projected PERIODIC PROGRESS REPORTING,••NOT CUMULATIVE `Actual '
Annual Level Numerical Goal ` - End of
*Indicator At Time By End of ,Q1 Q2 . 03 Q4 Grant Period
of Application' Grant Period . • r Totals
•
M1 M2 •M3 M4 MS MG M7 M8 M9 M10 M11' M12
Develop Bid Specifications 6-01-82 .
Receive Bid Specifications . 6-30-82
Select Low Bidders 6-30-82
Purchase of equipment 7-01-82
Installation of equipment 10-01-82 •
.
•
AP-
•
Proiect Director's Initial
Grant Manager's Review •
*Complet/. these four items ' _--lprepr-- gra —,Iicatt__ �rrrn �nnn Intl r>i� fed t •. Tn�I �JrC lv --�� �J 1_ a L
PaI2 (,4k) •
IMPLEMENTATION SCHEDULE
This chart should identify each step of the project from preparation of the project application
to completion of grant period.
rf
•
rr
•
Date
To Be
T� Corn
Completed b? t
feted ;
Application For New Frequency 1 2-25-8i 2-25-8P
•
Complete Application 3-08-8i 3-08-8'
Review by HGAC, CJD , 3-25-84 - �`
a - Pt
-12-8
Approval of City Council for Fundny
Appri va 1 of FCC
• 4-12-8i _
Project Start Date 6-01-84• r.l
Develop Bid Specifications 6-01-8
Receive Bid Responses 6-30-8
- - Select Low Bidders 6-30-8
Purchase of Repeater System 7_01_8
- Purchase of New Radio Crystals 7-01-8 -
-
Installation of Crystals into Rados-0l-8 .
Installation of Repeater System 10-01-8 _.
}
__ ..
_Office of the - (��` �'r9 ,..
/� .E ;� I General Counsel and
Governor' ':-' i
Y\,�Ay7,y; Criminal Justice
Q
GRANT APPLICATION
_ •
Project Title: Radio Base Station and Repeater System (Police Dept. - Communications)
• The following standard grant conditions, (where applicable), must be certified and agreed to by the applicant in order to validate
the application. Also, where a condition is applicable and requires additional information,such information should be included in
or as an addition to the application. (Additional explanation of these grant conditions may be found in CJ publications.•
• Standard Grant Conditions -. -
1. Project Initiation. Acceptance of the grant award must be returned to the Governor's Office within 30 days after the--..,.:
date of
the award. If an approved project has not commenced within 60 days after acceptance of the grant award,the grantee will
report by letter the steps taken to initiate the project, reasons for the delay, and expected starting date. If 90 days after
acceptance of the award the project is not operational,a further statement of implementation delay will be submitted by the
grantee to the Governor's Office. On receipt of the 90 day letter, the Governor's Office may cancel the project and
• redistribute the funds to other project areas. The Governor's Office, where warranted by extenuating circumstances,may
extend the implementaion date of the project past the 90 day period.
2. Project Completion. With the exception of the final project report,final financial report,and liquidation of goods or services
encumbered before the termination date, grants must be completed no later than the termination date set forth in the
- . Statement of Grant Award or any approved extension thereof. Grantees should keep in mind the grant condition'prohibiting
_ the obligation of funds beyond such termination dates,the requirement for liquidation of obligations within 90 days after the-
termination date,and the requirement for the return of unobligated grant funds within such period. .
•
3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports that the Governor's
Office may require, including quarterly financial and progress reports and final financial and progress reports.The grantee's
failure to submit required reports within the prescribed time constraints may result in unnecessary delays in the processing of
request for funds. . .
4. Fiscal Regulations. The fiscal administration of grants shall be subject_to such rules, regulations, and policies concerning. ..
accounting and records, payments of funds, cost allowability, submission of financial reports, etc., as may be prescribed by
•
the Governor's Office. . •
5. Utilization And Payment of Funds. Funds awarded may be expended only for purposes and activities covered by the
-
grantee's approved project plan and budget. Payments will be made on the basis of periodic requests and estimates of fund
needs submitted by the grantee.Payments will be adjusted to correct previous overpayments or underpayments, i •
6. Written Approval Of Changes. Grantees must obtain prior written approval from the Governor's Office for major-project
changes. These include (a) changes of substance in project activities, design, or research plans set forth in the approved
application; (b) changes in the project director or other key personnel identified in the approved application;(c) expenditure
of project funds representing more than a 15 percent or$2,500 variation,whichever is greater,between category of the total
.approved budget, including both CJ grant funds and grantee contribution, and (d) al additions to or deletions of approved
equipment purchases..Any project changes in the grantee's prerogative to initiate are subject to cost allowability and budget
guidelines that may be described in the CJ publications mentioned in the preamble to this section.
•
7. Maintenance Of Records. Financial records, supporting documents, statistical records,required reports,and all other records -
pertinent to the grant project or any component part thereof shall be retained for three years from the date of the grantee's
submission of the final expenditure report,except that records for nonexpendable property acquired with federal grant funds
L,,," shall be retained for three years after final disposition. The records shall be retained beyond the three-year period if audit
findings have not been resolved.Provisions to this effect mustbe included in all contracts,subcontracts,or other arrangements
• for implementation of this project or any component thereof.
8. Inspection And Audit. The State of Texas,the U.S.Department of Justice,and Comptroller General of the United States,or
any of their duly authorized representatives shall have access to any books,documents,papers,and records pertinent to this
grant project iur the purpose of making audit, examination, excerpts, and transcripts. A provision to this effect shall be
included in contracts,subcontracts;or other arrangements for implementation of this project or any component thereof. -.
9. Termination Of Aid. A grant may be terminated or fund payments withheld by the Governor's Office if it findsa substantial7 _
,failure
to comply with the provisions of P.L. 90-351 as amended or Article 4413 (32a) VACS or regulations or(guidelines
_z ems,•=-•.
promulgated thereunder, including tl2se grant conditions or application obligations, but only after notice and hearing and
,` • pursuant to all procedures set for,in applicable CJ rules and guidelines. e"`1
•
10. Obligation of Grant Funds. Graf.- funds may not, without advance written approval by the governor's Office, be obligated
prior to the effective date or subsequent to the termination date of the grant period. Obligations must be related to goods or
services provided and utilized for ultimate program purposes.
11. Title To Property. Title to property acquired wholly or partly with grant project funds in accordance with approved budgets
shall vest in the grantee, subject to divestment at the option of LEAA or the Governor's Office (to the extent federal funds
• contributed to the acquisition thereof) exercisable on notice within 180 days after the end of the grant period or termination
of the grant. The grantee shall exercise due care in the use,maintenance,protection,and preservation of such property during•
the period of grantor interest.
•
12. Use Of Property For Criminal Justice Purposes. All property acquired with grant project funds or donated pro e
representing a grantee contribution shall be committed to use for law enforcement purposes throughout its useful life.-'P , ,
13. Project Income. All income earned by a grantee with respect to grant funds or as a result of conduct of the grant project(sale
_ of publications, registration fees, service charges on fees, etc.) must be accounted for.All project income must be applied to `"•1•
project purposes or as a reduction of total project cost.
` 14. Publications. Grantee may publish at its expense the results of grant activitywithoutpriorthat
t _r
publication (written, visual, or sound) includes acknowledgement of CJ support. CJ.review,wgisc aided musta anye 1
included in the acknowledgement: grantpport, The following disclaimer be ,
The fact that the-Governor's Office provided financial support to the activity described in this publication does not: ,.,:,
necessarily indicate concurrence in the statements or conclusions contained.herein. _
--- At least three copies of any:such-publication must be provided to the Governor's Office.The Governor's Office reserves the : '
right to require additional copies before or after review of the original three. Publication with
- • - those required by the Governor's Office must be provided for in the approved application plan and budget.For largeant funds of s quantity
publication,the Governor's Office may require advance submission of manuscript. q �' '
.:.: 15. Copyrights. Where activities supported bythisgrant • "-� ��` ---�• ' '``�`-�
executable computer programs and supprting a in any form),or other copyrightable material,the grantee maycopyright
� P p grams (including �••,
such, but the Governor's Office reserves a royalty fee,nonexclusive,and irrevocable license to produce, ande
materials, and to authorize others to do so. Disposition of royalties will be determined by th Goveror's Office.Provi such
sions
appropriate to effectuate the purposes of this condition must be in all employment contracts, consultants'agreements,and --�'
,
other contracts.
- 16. Patents. If any discovery of invention arises or is developed in the course of or as a result of work performed under this
by the grantee or contractor, the grantee shall refer the discovery or invention to the Governor's Office,which will determine
whether or not patent protection will be sought; how any rights therein, including patent rights, will de disposed of and r
administered;and the need for other action required to protect the public interest in work supported -
in accordance with the Presidential Memorandum of October 10, 1963, on Government Paten olcyn t federal al narrative
report the grantee shall identify any discovery or invention arising under or developed in the course of or as a result of work r--
performed under this grant or shall certify that there are no such inventions or discoveries.
•
•
. . 17. Allowable Costs. The allowability of costs incurred under any - .:=-�1.`-'�'��=:•; -���'. ��-��;�`Y=^�_��I-
. : principles of allowability and standards for selected cost items et forth in Federal Management Circular 74-4,ned in accordance .tPrinciples for
Determining Costs Applicable to Grants and Contracts with State and Local Governments," 74-7 "Uniform Administrative . . '
Requirements for Grants-In-Aid to State and Local Governments," and Federal Management Circular 73-8, "Principles in
- Determining Costs Applicable to Research and Development Under Grants and Contracts with Educational Institutions'.:_.;:..:::^:_`.::
__ _ 5_ -
-.i .18. Expenses Not Allowable. Grant funds may not be expended for (a) items not part:of the approved ? • - ; -
approved by the Governor's Office;(b)purchase of land and/or payment of real estate mortgages or taxeor in the budget)or construction of
buildings or implementation of improvements thereon unless specifically
entertainment, amusements, or social activities, or incidental costs relaed theret ; d(cprovide)pu chase of automobiles or other -
automotive vehicles unless provided for in the grant agreement.
:19. 'Proposed Costs. Grant funds may not be committed or expended for costs of preparingproposals•.
from the Governor's Office, a withoutprior a
pproval - j.
-a- - .. _ _
20. 7 Third Party Participation.No contract or agreement not incorporated in the apprc.ted M1 proposal approved - '
Governor's Office may be entered into bytheo it p ro ision .f In ices e gat
project (other than purchase of supplis or sttandardocommerc al or maintenanceect itservies 3 er s less than $$3,00). tonysuch -:
- arrangements shall provide that the grantee will retain ultimate control and responsibility for the grant project and that the
_ •
_ contractor shall be bound by these grant conditions and any other requirements applicable to the grantee in the conduct of : •
the project. •
*'ri+L+` .- , _:mac
- �c'�vsa` -_
:-, 21.- Release Of Information. Pursu to Section 521, (a) through (d), of the ,< all records, reports, papers, and other
' documents_kept by recipients of t,_ funds, including grantees and their contract jrelating to the receipt and disposition of
such funds are required to be made available to the Governor's Office and LEAA, under the terms and conditions of the
Federal Freedom of Information Act.
22. Education Support.No person in the United States shall,on the basis of sex,be excluded from participation in,be denied the -
benefits of, or be subjected to discrimination under any education program or activity receiving CJ financial assistance with
the exception of the qualifications set forth in Title IX, Section 901 (a)of Public Law 92-318(86 Stat.373).The applicant
certifies that it will comply with the provisions of the National Environmental Policy Act of 1969,Pub. L. 91-190;the
National Historic Preservation Act of 1966, Pub. L. 89-665; the Flood Disaster Protection Act of 1973,Pub.L.93-234;the
--I Clean Air Act, Pub. L. 88-206; the Federal-Water Pollution Control Act Amendments of 1972, Pub. L, 92-500; the Safe
Drinking Water Act, Pub. L. 93-523; the Endangered Species Act of 1973, Pub. L. 93-205; the Wild and Scenic Rivers Act,
il
Pub. L. 90-542; the Fish and Wildlife Coordination Act, Pub. L. 85-624; the Historical and Archeological Preservation Act,
Pub. L. 93-291;the Coastal Zone Management Act of 1972,Pub.L.92-583;the Hatch Political Activity Act,Publ L.93-443;
the Animal Welfare Act of 1970,Pub. L.91-579;the Impoundment Control Act of 1974,Pub.L.93-344;the Rehabilitation
Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of 1968, Pub. L. 90-577; the Uniform Relocation
Assistance and Real Property Acquisitions Policies Act of 1970,Pub,L.91-646;the Civil Rights Act of 1964,Pub.L. 88-352;
the Joint Funding Simplification Act of 1974, Pub. L. 93-510; the Education Amendments of 1974;(Title TA), Pub. L-
93-318; Executive Orders Nos. 11246,11375,11507,11738,11752,and 11914;Office of Management and Budget Circulars
"1 Nos.A 87,A-95,and A-102;and all amendments and additions to those-statutes,orders,and circulars. -
To validate this application,the following special items must be certified and agreed to by the applicant - - _.
•
.. ._L __: ,.,
..._.
, :: . -
•
.... . . ...
_ , ..
•
• . ..:, •
.. . .
• .. . .
.. . _ .
._
•.. . _
. .
1„, . ...
i , - - .. • • Special Items = _ _ - -
Nonsupplanting Requirement, In compliance with the requirement that Federal Funds made available under Part C,Title 1,Public -
I j Law 90-351, as amended, or State Funds made available under Article 4413 (32a) VACS, be used not to supplant state or local
funds, this is to certify that the below described recipient of federal funds under part C, Title 1, Public Law 90-351,as amended
will use such funds to increase state or local funds that would, in the absence of such federal aid, be made available for law
enforcement purposes. It is understood that the above certification by the financial officer will be required on the final report of
expenditures and status of action grant funds.
Assurance Of Compliance With Civil Rights Act'Of 1964. No person shall,on the ground of race,religion,color,national origin or -
sex, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under, or denied
- employment in connection with,grants awarded pursuant to the Act,the Juvenile Justice Act(Pub. L.93-415,as amended),or any -
project, program or activity or subgrant supported or substantially benefiting by this grant. The grantee must comply with the
provisions and requirements of Title VI of the Civil Rights Act of 1964 and regulations issued by the Department of Justice and the
Law Enforcement Assistance Administration thereunder as a condition of award of Federal funds and continued grant support.The
grantee further must comply with the Justice Department equal employment opportunity regulations in federally-assisted
Li programs, to the end that discrimination in employment practices of State planning agencies, law enforcement agencies or offices
administering, conducting or participating in any program or activity receiving Federal financial assistance,on the ground of race,
Ii. religion, color, sex or national origin, is prohibited (28 C.F.R. 842.101, et Seg.). This grant condition shall not be interpreted to
�{ require the imposition in State plans or planning agency subgrant programs of any percentage ratio, quota system,or other program
L:to achieve racial balance or eliminate racial imbalance in a law enforcement agency. The United States reserves the right to seek
judicial enforcement of this condition. =-
r
_
•
•
L -
pw1� _
.-,,..,..,,-.1-,..:,..--,- _
Applicant's Agreement .
•
We affirm that this proposed project fully conforms with the identified program description and fully conforms with existing CJ
and LEAA program descriptions and financial guidelines as to years of funding,minimum agency size,program requirements, and it
is understood and agreed by the applicant that any grant received as a result of this application shall be subject to the standard
conditions, special items, and other policies and rules issued by the Governor's Office for administration of grant projects;all
provisions under P.L. 90-351,as amended;and Article 4413(32a) VACS;and memoranda issued by the Governor's Office.
1.
Certified By: _ _
Signature 4sed Pr ect Director Signa of Financial Officer
Glenn S. Stanford _ • Dorothy Thompson ~
Name (Please print or type) : • Name (Please print or type) r^
Chief of Police. City Treasurer _
Title Title _
v if
•
- Sfrn o ut nz 11111ciall/L - -
Ronald J. flicker -
Name (Please print or type)
City Manager
• Title - _ -- •
The Governor's. Office will not consider unsigned or incomplete Grant Applications. • . . - —,