R82-15 03-22-82 RESOLUTION NO. R82-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE
A CONTRACT BY AND BETWEEN THE CITY OF PEARLAND,
AND HOUSTON-GALVESTON AREA COUNCIL FOR PURCHASE
OF POLICE DEPARTMENT COMMUNICATIONS DIVISION MOBILE
RADIO UNITS - TEXAS INTERLOCAL COOPERATION ACT.
BE IT RESOLVED, by the City Council of the City of Pearland,
Texas, that the Mayor be, and he is hereby authorized to execute for
and in behalf of the City of Pearland a Contract with Houston-Galveston
Area Council for purchase of Police Department Communications Division
Mobile Radio Units under Texas Interlocal Cooperation Act.
PASSED AND APPROVED this ~_~ day of ~// ,
A. D. , 1982.
Mayor
ATTEST:
~lty Secreta~r/~ '
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STATE OF TEXAS ( )
)
CITY ( ) _
THIS AGREEMENT made this day of , 1982
between the CITY OF PEARLAND TEXAS and the HOUSTON-GALVESTON
AREA COUNCIL, a Council of Governments of the State of Texas;
WITNESSETH:
Pursuant to the authority granted by the Texas Interlocal Cooperation Act
(Article 4413 (32c) V.A.T.S.) providing for the cooperation between local governmental
bodies, the parties hereto, in consideration of the premises and mutual promises
contained herein, agree as follows :
'I.
The City of PEARLAND , hereinafter referred to as "City
makes, constitutes and appoints the Houston-Galveston Area Council , its true and
lawful purchasing agent for the purchase of certain radio equipment items
to be specified by the City to the Council . The City agrees that the Council shall
be the exclusive purchasing agent for said items, and agrees that bidding shall be
conducted by the Council according to the regulations contained in Section IV of
their Financial and Accounting Procedures Policy Handbook.
II.
•
The City agrees that all specifications for said items shall be as determine
by the Council .
III.
The City, by execution of this agreement, agrees to furnish to the Council
with any order a cash amount in full payment of the stated order to be retained by
the Council until delivery of the order==-to the City, at which time, the Council
shall pay to the vendor the proper amount for said order.
IV.
This agreement shall take effect upon execution by the signatories.
V.
This agreement shall continue in effect from the date of execution until
December 31. 1982 or until delivery of and payment for ordered items, whichever
is the later.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers the day and year first above written.
ATTEST CITY OF PEARLAND
BAY
ATTEST HOUSTON-GALVESTON AREA COUNCIL
BY
JACK STEVE EXECUTIELS DIRECTOR
EXECUTED COPY IN CONTRACT FILE
^ r STATE OF TEXAS ( )
( )
CITY ( )
THIS AGREEMENT made this day of , 1982
between the CITY OF PEARLAND , TEXAS and the HOUSTON-GALVESTON
AREA COUNCIL, a Council of Governments of the State of Texas;
WITNESSETH:
Pursuant to the authority granted by the Texas Interlocal Cooperation Act
(Article 4413 (32c) V.A.T.S. ) providing for the cooperation between local governmental
bodies, the parties hereto, in consideration of the premises and mutual promises
contained herein, agree as follows :
I,
The City of PEARLAND , hereinafter referred to as "City",
makes, constitutes and appoints the Houston-Galveston Area Council , its true and
lawful purchasing agent for the purchase of certain radio equipment items
to be specified by the City to the Council . The City agrees that the Council shal"
be the exclusive purchasing agent for said items, and agrees that bidding shall be
conducted by the Council according to the regulations contained in Section IV of
their Financial and Accounting Procedures Policy Handbook.
II .
The City agrees that all specifications for said items shall be as determined
by the Council .
III .
The City, by execution of this agreement, agrees to furnish to the Council
with any order a cash amount in full payment of the stated order to be retained by
the Council until delivery of the order to the City, at which time, the Council
shall pay to the vendor the proper amount for said order.
IV.
This agreement shall take effect upon execution by the signatories.
V.
This agreement shall continue in effect from the date of execution until
December 31. 1982 or until delivery of and payment for ordered items , whichever
is the later.
,= IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers the day and year first above written.
ATTEST CITY OF PEARLAND
ATTEST HOUSTON-GALVESTON AREA COUNCIL
BY
JACK STEELE
EXECUTIVE DIRECTOR
I i
Office of the 3 _' (..?
F�"
4.�V\', General Counsel and
»�Governor K,. � ''� - Criminal(Justice• � 6ff stice
GRANT APPLICATION
1.Applicant Agency or Institution: 2. Grant Number (CJ USE ONLY) .
Name: City of Pearland .
7 Police Department _ -
_i Address: 2337 N. Texas Ave. 3. Type of Application:
Pearland, Texas 77581 (check appropriate block)
Original OO Continuation ()
If continuation give number of last grant.
4. Short Title of Project: (Do not exceed one typed line) -
7 -- Police Department - Communications Mobile Radio Units
o.Project Director: 6. Financial Officer:
1.1 Name: Glenn S. Stanford Name: Dorothy Thompson .
Title: Chief of Police Title: City Treasurer
Address: 2337 N. Texas Ave. - Address: 2337 N. Texas Ave.
Pearland, Texas • 77581 • - Pearland, Texas 77581 -
Telephone: (713) 485-4361 Telephone: (713) 485-2411 •= - -. . -.
F.Period and Amount of Request: 8. State Application Identifier: _ -
From 06 / 01 / 82 Through 06 / 01 /-- .83 S.A.I. Number -
4mount $ Date Assigned /__/ -
.7
9. Official Authorized to Sign Application: 10. Federal or State Support:
•
7 Name: Ronald J. Wicker Will other federal or state support be available for
Title: City Manager any part of this project: Yes No L .
7
Address: 2335 N. Texas Ave. If yes,identify and explain:
Pearland, Texas 77581
Telephone: (713) 485-2411
71 Legislative Budget Board Review and Comment (State Agencies Only) -
L . . This application was submitted to the Legislative Budget Board for review and comments on / j
• The comments are/are not attached.
72 Attachments (check if needed):
- (a) Clearinghouse review and comment X (c) Contracts
Name or clearinghouse: [(GAG
(d) Letters of endorsement
7 (b) Local governing body resolution X (e) Other (describe) - -
authorizing application -
3. Date: March 5, 1982 14. Total Pages in Application: = _
15. Area Served: 16. . CJ USE ONLY. -- • :. . -•.
7 (a) State Planning Region: 1600 • Grant Number • Gecgiaphic Area:
Region:_
7 (b) Counties: Brazoria County i Date.Received: County(s)
Program Area: - .,
.
City
Grant Application - '1`1
Page 2 �` •
PROJECT BUDGET .
•
. CJ Support Grantee ' Total ,
Cash Cash In-Kind Project
Budget Category Contribution •Total Contribution . Budget j
A. Personnel - • I I
B. Professional& - -
Contract Services .
C. Travel ?
.I
- ' 9,147 . 3,049 12,196 -_- 12,196 I.
D. Equipment _ -
E. Construction ,
• . F. Supplies & Direct • .. '
Operating Expense ..
G. Indirect Cost -365 -0- -0- 365
H. Total 9,512 _ 3,049 12,196 12,561 it
Organizations applying for a grant should detail the total project cost above. However, only the CJ support
and the grantee cash contribution must be accounted for. The in-kind contribution is for information purposes
- - only and should reflect all other sources of income budgeted as a part of this project. _ _: _
For a complete explanation of the CJ continuation policy applicable to local projects,refer to Rules & Guide-
lines No. 001.55. .-I.
• - - Explanation of grantee cash contribution and in-kind contribution. Describe (1) nature, (2) source, and
(3) project utilization of the grantee contribution for the proposed project period as listed in the grantee con'
tribution column. Add additional pages if necessary.
:
v1[AAA 4 I1tlr/11t.a4lV11. _ - - - -
Fage 3
. BUDGET NARRATIVE .
Begin below and add as many continuation pages following each schedule (Al, B1, etc.)as may be needed to
explain each item of the project budget. Narrative should include explanation of the basis for arriving at the
cost of each item including grantee contribution items. . , _
n
. _
SCHEDULE A =
I •
PERSONNEL, BUDGET
1. Direct Salaries
%OF TIME .
4„4 TO THIS • Cd LOCAL CASH
TITLE OR POSITION 1 PROJECT 2 REQUEST CONTRIBUTION T TAL3
.0 $- • : $
fral • . (B) - $ $.
- (C) $ S $ .
'81 (D) $ $ ,_
1 _ .
(E) N/A
.w (F) $ $
•-- (G) _ =
(H) S
I (I) ' $ $ $
GJ) S $ $ •
• TOTAL DIRECT SALARIES $ ' $ $
E . .„---„,:,,, .-.........„ _-
2. Fringe Benefits
g -
•
7 FICA % -•
_, RETIREMENT % $
INSURANCE % N/A - $ $ • • . =:_'$ -- = ._
OTHER (EXPLAIN) % $ - .-
TOTAL FRINGE BENEFITS % $ $ - ,::-...-,:::-...-.,-$
TOTAL BUDGET PERSONNEL. $ -
El .. ,..„.... , .
. . ... .
i. Include only one position per line. -
2. • Express as a percent of total time (2080 hrs). _
1 . 3. Should reflect employee's gross annual salary attributable to the project. -
:Narrative: BRIEFLY DESCRIBE THE DUTIES OR RESPONSIBILITIES OF EACH POSITION: - -_
. kp1J1 a.dL.1uiL - -
Page 4 (11'•
•
SCHEDULE B -
PROFESSIONAL AND CONTRACTUAL SERVICES
CJ LOCAL CASH
REQUEST CONTRIBUTION TOTAL 7
(A) S
(B) S ,-;,
(0) S S . S
(D) - . N/A
(E) S I.
(F) • S S S
(G) S •S $
LH) S -
TOTAL BUDGETED PROFESSIONAL
CONTRACTUAL SERVICES
•
Narrative: Briefly describe any anticipated contractual arrangement and work products expected. The basis1',
of cost must be reflected. •
- .
•
•
•
•
•
•
•
•
•
•
_ - - _ :
• • _ -: - =
Page 5
•
' SCHEDULE C
TRAVEL -
7 Local Travel: LOCAL
MILES TRAVELED CJ CASH
POSITION/TITLE ANNUALLY REQUEST CONTRIBUTION TOTAL
(A) $7
. $ $
(B) $ $ $
(C) $ S - $ -
7 (D) - $ - $ - -$
L
(E) N/A $ - $ • $
-7 . . (F.) $ S S
•
• (G) S S $
ri
(H) $ S $
$ s $
7 (J) $ $ $
--1 TOTAL LOCAL TRAVEL $ $ : $
n .
IN- STATE TRAVEL:
(Specify Purposes) -
17 PURPOSE DESTINATION
L $ S $
$ $ $
�.1 N/A $ S $
$ S $
•
IN-STATE TRAVEL TOTAL S S $ •
,„ $ _ S .- ; $
...1 OUT-OF-STATE TRAVEL: (Specify Clearly) S S $
�: $ $
OUT-OF-STATE TRAVEL TOTAL $ S $
j TOTAL TRAVEL BUDGET $ $ -. $ -
Narrative: Briefly describe the applicant's travel.policy (i.e.mileage rates and per diem rates)and specify
purposes for each item of travel and break out each trip by specific costs.
NOTE: If personnel are to use personal vehicles,this budget item should be shown on Schedule C, with a
'"4 description of the agency policy defining such usage. If personnel are to use agency vehicles,this
.L budget item should be shown on Schedule F, with the basis for budgeted costs identified.
I •
n;jy
_ _
. Grant Application ,,.�
Page 6 i""\
SCHEDULE D
.
EQUIPMENT PURCHASES LOCAL 7
CJ CASH
E cuioment Name or Description/QUANTITY REQUEST CONTRIBUTION TOTAL
(A)8 Channel Mobile Radio with Scan (4) $ 9147 S 3049 $ - 12,196
. CB) $ . $ $
(C) $ $ $
. $ $ $
(El - $ $
-(F) 8 - S • $
. (G) $ - $ $
(H) $ 8 $
(I) $ $
01 $ S $ 7
(K) • S $ .tom,,'
(L) S 8 $ -
(M) $ $ - $
TOTAL . • $ $ $
1. Minimum of 25%local cash contribution required for all purchases. . -
Narrative: Describe the basis for arriving at the cost of each line item.
j
- SCHEDULE E - .
CONSTRUCTION .
ACTIVITY 1 FACILITY ' LOCAL
REQUEST -CONTRI UTION TOTAL
(A) $
$
(B) 8 _ S -
(C) N/A $ $ 5 ;
(D) $ $
(E) $ $ i'
(F) $ $ $
• 1. State whether request is for construction or renovation. Renovation of $5,000 or less should be budgetec i J'
under Category F, "Supplies and Direct Operating Expenses". .
. _ 1'
Narrative:. DESCRIBE THE BASIS FOR ARRIVING AT TITS COST OF EACH LINE ITEM.
Page 7 -. .
("\ .
' SCHEDULE F
SUPPLIES & DIRECT OPERATING EXPENSE LOCAL •
CJ CASH
Directly Charged Supplies & Other Operating_Costs REQUEST CONTRIBUTION TOTAL
[I .
(A) - $
L $ $ . S.
I .; rC) $ $ $
V $ $ >.
1 (E) $
F N/A
(G)
(H)Li
- $ - $ - $
7_
(I) S •
$
. rn
$ $
7 . (K) 8 $ $
Li (L) $ $ $(M) • S $ s $
7 TOTAL DIRECT SUPPLIES& COSTS V $ $
Narrative: Describe the basis for 71 arriving at the cost of each line item.
•
7 .
..... • .
•
. .
R1o . • .
•
.___
. _ ,•... . .• _
•
. . .. . ._ _ _
7 .
SCHEDULE G = _
ril
• I - _
NDIRECT COSTS
. - - -‘ -,-1.--,- .- REQi�.TEST
`- (A) Indirect Costs Per Approved Cost Allocation Plan V V
$ 365
NOTE: Indirect costs are authorized in an amount not to exceed the computation in Appendix ;C (General'
IF
Program Requirements), 1980 Criminal Justice Plan For Texas.
. _ . .. _ ...,.._ .,....
L . . . ._. . . _ .
_ . . .
.. _..._ ..
...
. ..:... .,. . •
__ - _ ,
s -
ril
Grant Application j1'441
Page-8 _ •
Criminal Justice Program Number 82- B 0 6 ;
•
1. PROBLEM STATEMENT (Brief and concise summary of the problem. Include specific data and cite
sources. Describe what is currently being done about the problem.)At this time we have 16 police units of which 4 have old G. E. Tube type radios
which are high maintenance problems and result in the lose of use of these �I
vehicles while they are in the radio shop. _
_ 2. PURPOSE OF PROJECT _ (Briefly describe what the project proposes to do.)
The purchase of four new mobile units will upgrade the communications for these _
vehicles and allow the more efficient use for. said vehicles.
•
3. PRO.T C,,T RESOTTRCES (Resources needed by project to bring about change;i.e.,staff,equipment,
office space, etc.)
The addition of four new mobile units would complete the upgrading of this
project.
•
•
•
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• Page 9
4. .ACTIVITIES OF PROJECT (Identify the tasks involved in meeting the objectives of this project. How
and by whom will these tasks be accomplished?)
1) Application will be made for grants by Glenn S. Stanford. -
2) Approval of funds from City Council will be made by Ronald J. Wicker.
3) Gary Jackson will attain and review bids.
4) John Milam will install equipment .
-
5. ANTICIPATED RESULTS (OBJECTIVES) (What is the main objective your agency hopes to accomplisl
by the funding of this project?) . . . • .
This project will upgrade our communications system .for four mobile units to help
eliminate the "Down Time" for said units. -
6. RELATIONSHIP TO SIMILAR PROGRAMS (If applicant has [or is requesting) a-grant for a related J
project,.explain-.the relationship between the projects.)
7,41 N/A '
-
Grant Application °°""� ' .
Page 10 •
7. If the implementing agency for this project is to receive referrals from other agencies or if the project
contemplated will require the support and cooperation of other agencies in order to be effective,list
the agencies involved and check the appropriate blank below.
N/A
. • 1
Working agreements with all agencies listed above:
have previously been furnished to Criminal Justice (copies
( p es attached) _
have been developed for this application and are attached
will be submitted to Criminal Justice for review and approval before •
applicant.will be entitled to any funds.
8. CONTINUATION FUNDING (If this is a continuation project or a project previously funded by I
- another funding agency,has project ever received on-site monitoring or evaluation? If so,state when
and by whom this was done. Briefly summarize the monitoring or evaluation report and any modifi-.
cations of project activity which may have occurred.in response to the report.) I
N/A
.
9. If previously funded by another agency, state the agency, the number of months, dates,and total •- •r
amount of funding received from that agency.
N/A
•
- ••
=
1 ` _ F"-/ '`1. ' 1 r i r--�- £r--- f `_-- . r-- I ---� - ran pp ica l
• IivuI�iATOKS �F GUAL ACHIEVEMENT Page lx
PROJECT START DATE .
•
Grantee Name, Address,and Telephone Grant Number • . Report Required QUARTERLY FINAL
City of Pearland
Police Department Report Period (Circle one)
2337 N. Texas Ave. *Grant Title Police Department
•
Pearland, Texas 77581 Communications Date '
•
Project Director
•
•
J,
• *Current *Projected PERIODIC PROGRESS REPORTING•-NOT CUMULATIVE 'Actual
•
Annual Level Numerical Goal • • End of
*Indicator At Time By End of 1 Q3 . Q4 Grant Perk
of Application Grant Period - Q2 '� - Totals
•
M1 M2 •M3 M4 MS MG ' M7 M8 M9 M10' M11 M12
Develop Bid Specifications 6-01-82
Receive Bid Specifications 6-30-82 • '
•
Select Low Bids 6-30-82 .
Purchase of Equipment 7-01-82
Installation of Equipment 9-01-82•
` _ _ _ 3
. _ - — •
•
-,,,.•�,, Project Director's Initial _ •
Lsr,� ., ,
':' Grant Manager's Review
*Complete these four items when preparing grant application, Other items will be recorded monthly and rI>nnrtrri t„ ('rimin-d Ili t ,..n,,,.«._t..
vi g v1•k. 1r1.J1�1.LL41Ill
Page 12 4.,� \ `
f
IMPLEMENTATION SCHEDULE
•
This chart should identify each step of the project from preparation of the project application
• to completion-of grant period.
rr
1
- 1r
I..
_
`, -
z.
Date r^'
'To Be Date
T - „ . Completed Completed `
•
- Complete Application 3-08-82 3-08-8. r"
•
Review by HGAC, CJD • 3-25-82
4-12-82
Approval of City Council for Fund ngs F -
Project Start Date• 6-01-82
- Q Develop Bid Specifications 6-01-82;
Receive Bid Responses 6-30-82rn
i1
Select Low Bidders 6-30-82
Purchase of Mobile Radios 7-01-82
Installation of Mobile Radios 9-01-82•
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Page33 i""�,
Office of the ,. 5; 6�
�� .{: .„� General Counsel and
Governor y 1
~� �y Criminal Justice
Q
GRANT APPLICATION
Project Title: Police Department - Communication Mobile Radio Units .
The following standard grant conditions, (where applicable), must be certified and agreed to by the applicant in order to validate
the application. Also, where a condition is applicable and requires additional information,such information should be;included in
or as an addition to the application. (Additional explanation of these grant conditions may be found in CJ publications.)
• • Standard Grant Conditions : _ -
•
1. -Project Initiation. Acceptance of the grant"award must be returned to the Governor's Office within 30 days after the'date of --
the award. If an approved project has not commenced within 60 days after acceptance•of the grantaward,the grantee will
report by letter the steps taken to initiate the project, reasons for the delay,and expected starting date. If 90 days after
acceptance of the award the project is not operational,a further statement of implementation delay will be submitted by the.
grantee to the Governor's Office. On receipt of the 90 day letter, the Governor's Office may cancel the project and.
redistribute the funds to other project areas. The Governor's Office, where warranted by extenuating circumstances,may
extend the implementaion date of the project past the 90 day period. .
l; 2. Project Completion. With the exception of the final project report,final financial report,and liquidation of goods or services
encumbered before the termination date, grants must be completed no later than the termination date set fp rth in the
-_ Statement of Grant Award or any approved extension thereof. Grantees should keep in mind the grant conditionprohibiting
the obligation of funds beyond such termination dates,the requirement for liquidation of obligations within 90 dayys after the
termination date,and the requirement for the return of unobligated grant funds within such period.
71 3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports that the Governor's
i.1 . Office may require, including quarterly financial and progress reports and final financial and progress reports.The grantee'-s
failure to submit required reports within the prescribed..time constraints may result in unnecessary delays in the processing of .-
request for funds. .
7 _ =
Lei 4. Fiscal Regulations. The fiscal administration of grants shall be subject to such rules, regulations, and policies concerning
accounting and records, payments of funds, cost allowability, submission of financial reports, etc., as may be prescribed by --: -
the Governor's Office. -
i 5. Utilization And Payment of.Funds. Funds awarded may be expended only for purposes and activities covered by the
grantee's approved project plan and budget. Payments will be made on the basis of periodic requests and estimates of fund.
ri needs submitted by the grantee.Payments will be adjusted to correct previous overpayments or underpayments.. - -
6. Written Approval Of Changes. Grantees must obtain prior written approval from the Governor's Office for major project
°"1 ' changes. These include (a) changes of substance in.project activities, design, or research plans set forth in the approved
application; (b) changes in the project director or other key personnel identified in the approved application;(c) expenditure -
of project funds representing more than a 15 percent or$2,500 variation,whichever is greater,between category of the total
approved budget, including both CJ grant funds and grantee contribution, and (d) all additions to or deletions of approved --
equipment purchases. Any project changes in the grantee's prerogative to initiate are subject to cost allowability and budget
guidelines that may be described in the CJ publications mentioned in the preamble to this section. -_ 11• - --
7. Maintenance Of Records. Financial records, supporting documents, statistical records,required reports,and all otlierrecords
pertinent to the grant project or any component part thereof shall be retained for three years from the date of the grantee's
submission of the final expenditure report,except that records for nonexpendable property acquired with federal grant funds
shall be retained for three years after final disposition. The records shall be retrained beyond the three-year period if audit -
findings have not been resolved.Provisions to this effect mustbe included in all contracts,subcontracts,or other arrangements_
1r for implementation of this project or any component thereof. _ e...:__•_ _ ,a.,=,--
8. Inspection And Audit. The State of Texas,the U.S.Department of Justice,and Comptroller General of the United States,or
any of their duly authorized representatives shall have access to any books,documents,papers,and records pertinent to th;.
r" grant project :or the purpose of making audit, examination, excerpts, and transcripts. A provision to this effect shall be
L included in contracts,subcontracts,or other arrangements for implementation of this project or any component thereof. .--
9. Termination Of Aid. A grant may be terminated or fund payments withheld by the Governor's Office if it finds a substantial -T1
failure to comply with the provisions of P.L. 90-351 as amended or Article 4413 (32a) VACS or regulations or guidelines .:
�A,q. - - _ �s.�.yy;�'`:. :�,4 ,V.."' ate:
Fftge 13(a) - . _ • -
- prorrulgated thereunder, includi•`'�':ese grant conditions or application obliga;.6"s, but only after notice and hearing and
pursuant to all procedures set fort„_.:i applicable CJ rules and guidelines. - ,
10. Obligation of Grant Funds. Grant funds may not, without advance written approval by the Governor's Office,be obligated
prior to the effective date or subsequent to the termination date of the grant period. Obligations must be related to goods or
services provided and utilized for ultimate program purposes.
11. Title To Property. Title to property acquired wholly or partly with grant project funds in accordance with approved budget's
shall vest in the grantee, subject to divestment at the option of LEA A•or the Governor's Office(to the extent federal funds
contributed to the acquisition thereof) exercisable on notice within 180 days after the end of the grant period or termination --r
of the grant.The grantee shall exercise due care in the use,maintenance,protection,and preservation of such property during
. the period of grantor interest:
•
12. Use Of Property For Criminal Justice Purposes. All property acquired with grant project funds or donated property 17`,
representing a grantee contribution shall be committed to use for law enforcement purposes throughout its useful life.
13. Project Income. All income earned by a grantee with respect to grant funds or as a result of conduct of the grant project(sale ,;:-.1
of publications, registration fees, service charges on fees, etc.) must be accounted for.All project income must be applied to
project purposes or as a reduction of total project cost. .
14. Publications. Grantee may publish at its expense the results of grant activity without prior CJ review,provided that any '
publication (written, visual, or sound) includes acknowledgement of CJ grant support. The following disclaimer must be - '
included in the acknowledgement: . .
- The fact that the Governor's Office provided financial support to the activity described in this publication does not 11
necessarily indicate concurrence in the statements or conclusions contained herein.
• - At least three copies of any such publication must be provided to the Governor's Office.The Governor's Office reserves the
_. - right to require additional copies before or after review of the original three. Publication with grant funds of copies beyond
those required by the Governor's Office must be provided for in the approved application plan and budget For large quantity 1
publication,the Governor's Office may require advance submission of manuscript. .
15. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer programs (including
• executable computer programs and supporting data in any form),or other copyrightable material,the grantee may copyright i-
such, but the Governor's Office reserves a royalty fee, nonexclusive,and irrevocable license to produce,publish,and use such --
materials, and to authorize others to do so. Disposition of royalties will be determined by the Governor's Office. Provisions
. appropriate to effectuate the purposes of this condition must be in all employment contracts, consultants'agreements,and
other contracts.
16. Patents. If any discovery of invention arises or is developed in the course of or as a result of work performed under this grant, `I
by the grantee or contractor,the grantee shall refer the discovery or invention to the Governor's Office,which will determine .
whether or not patent protection will be sought; how any rights therein, including patent rights, will de disposed of and
administered;and the need for other action required to protect the public interest in work supported with federal funds,all
in accordance with the Presidential Memorandum of October 10, 1963, on Government Patent Policy.In the final narrative
tt
report the grantee shall identify any discovery or invention arising under or developed in the course of or as a result of work
performed under this grant or shall certify•that there are no such inventions or discoveries. -1
• 17. -Allowable Costs. The allowability of costs incurred under any grant shall be determined in accordance with the general 1 principles of allowability and standards for selected cost items set forth in Federal Management Circular 74.4,"Principles for "Determining Costs Applicable to Grants and Contracts with State and Local Governments," 74-7,"Uniform Administrative Requirements for Grants-In-Aid to State and Local Governments," and Federal Management Circular 73-8, "Princiles in -,,..�
Determining Costs Applicable to Research and Development Under Grants and Contracts with Educational Institutions."
18. --Expenses Not Allowable. Grant funds may not be expended for (a) items not part of the approved budget or subsequently
approved by the Governor's Office;(b) purchase of land and/or payment of real estate mortgages or taxes;(c)construction of '
buildings or implementation of improvements thereon unless specifically provided for in the grant agreement; (d)
entertainment, amusements, or social activities, or incidental costs related thereto;and(e)purchase of automobiles or other
automotive vehicles unless provided for in the grant agreement.
19. -Proposed Costs. Grant funds may not be committed or expended for costs of preparing arin ju r_ v'l
• - from the Governor's Office. • g proposals without prior approval }
20. .Third Party Participation.No contract or agreement not incorporated in the approved proposal or approved. -'.
. Governor's Office may be entered into by the grantee for execution of project activities or provision of services toe a grant
project (other than purchase of supplies or standard commercial or maintenance services less than $3,000). Any such . '�
arrangements shall provide that the grantee will retain ultimate control and responsibility for the grant project and that the- contractor shall be bound by these grant conditions and any other requirements applicable to the grantee in the conduct of" • J
the project. .
- - _ --. .
-� �r
21. el ease Of Information. Put to Section 521, '
"itocuments kept by recipients c 'f'funds, including (a)tees and their ontra- .3
relating to the receipt and dis bsi
f �' reports, papers, and other
ion of
such funds are required to be made available to the Governor's Office and LrAA, under the terms and conditionstof the
Fee-eral Freedom.af Information Act.
•
22. Education Support.No person in the United States shall,on the basis of sex,be excluded from participation in,be denied the
benefits of, or be subjected to discrimination under any education program or activity receiving CJ financial assistance with
the exception of the qualifications set forth in Title IX, Section 901 (a)of Public Law 92-318(86 Stat.373).The aaplicant
certifies that it will comply with the provisions of the National Environmental Policy Act of 1969, Pub. L. 91-490; the
National Historic-Preservation Act of 1966, Pub. L. 89-665; the Flood Disaster Protection Act of 1973,Pub.L.93-234;the
Clean Air Act, Pub. L. 88-206; the Federal Water.Pollution Control Act Amendments of 1972, Pub. L. 92-500;the Safe
Drinking Water Act, Pub. L. 93-523; the Endangered Species Act of 1973, Pub. L. 93-205; the Wild and Scenic Rivers.Act,
Pub. L. 90-542;the Fish and Wildlife Coordination Act, Pub. L. 85-624; the Historical and Archeological Preservation Act,
t' Pub. L. 93-291;the Coastal Zone Management Act of 1972,Pub.L.92-583;the Hatch Political Activity Act,Pub L.93-443;
the Animal Welfare Act of 1970,Pub. L.91-579;the Impoundment Control Act of 1974,Pub.L. 93-344;the Rehabilitation
Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of 1968,.Pub. L. 90-577; the Uniform Relocation
• Assistance and Real Property Acquisitions Policies Act of 1970,Pub.L.91-646;the Civil Rights Act of 1964,Pub L.88-352;
1.
the Joint Funding Simplification Act of 1974, Pub. L. 93-510; the Education Amendments of 1974,
93-318; Executive Orders Nos.11246, 11375,11507, 11738,11752,and 11914;Office of Management andTBuditle get Circulars -
Nos.A-87,A-95,andA-102;and all amendments and additions to those•statutes,orders,and circulars. . •
To validate this application,the following special items must be certified and agreed to by the applicant: -
L. .
•
S _ .... ..
. ,
, . . .pecial Items
. . .__.... _..
_ .
. : . _
Nonsupplanting Requirement. In compliance with the requirement that Federal Funds made available under Part C,Title 1,Public
g'� Law 90-351, as amended, or State Funds made available under Article 4413 32 )
funds, this is to certify that the below described recipient of federal funds under Part VACS,C be used not to supplant state or local
will Ilse such funds to increase state or local funds that would, in the absence of such federa Title l aid,libe made c Law avaiil as abl r amended
enforcement purposes. It is understood that the above certification by the financial officer will be required on the final report of
expenditures and status of action grant funds.
7
Assurance Of Compliance With Civil Rights Act Of 1964. No person shall,on the ground of race,religion,color,national origin or ..
sex, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under, or denied
"Pl employment in connection-with,grants awardedpursuant to the Act,the Juvenile Justice Act(Pub. L.93-415,as amended),or any
project, program or activity or-subgrant supported or substantially benefiting by this grant. The •
-
--provisions and requirements of Title VI of the Civil Rights Act of 1964 and regulations isued by.the Departm Department of Jus ii awith the and the
Law Enforcement Assistance Administration thereunder as a condition of award of Federal funds and continued grant support.The
rgrantee further must comply with the Justice Department equal employment opportunity regulations in federally-assisted
` `programs, to the end that discrimination in employment practices of State planning agencies, law enforcement agencies or offices
L'administering, conducting or participating in any program or activity receiving Federal financial assistance, on the ground of race,
religion, color, sex or national origin, is prohibited (28 C.F.R. 842.101, et Seq.). This grant condition shall not be interpreted to
require the imposition in State plans or planning agency subgrant programs of any percentage ratio,quota system,or other program
to achieve racial balance or eliminate racial imbalance in a law enforcement agency. The United States reserves the right to seek .: -
i judicial enforcement of this condition.
.71- .
7 •
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Applicant's Agreement
We affirm that this proposed project fully conforms with the identified program description and fully conforms with existing CJ
and LE AA program descriptions and financial guidelines as to years of funding,minimumagencysize
is understood and agreed by the applicant that any ,program requirements andd d
conditions, special items, and other policies and ruleissued by received the Governor's esult of tOf cehis p for application
ion ofcgranttprojects;all
provisions under P.L.90-351,as amended;and Article 4413 (32a) VACS;and memoranda issued by the Governor's Office-
` Certified By:
. ...e /., ,/-7//1/-1' ,
. ,
gnati,re of Pro os oject/Director � `�,
J/ Signa of Financial.0 icex
Glenn S. Stanford Dorothy Thompson ' _ r
- • Name (Please print or type) •" .
Name(Please print or type)
Chief of Police
Ci ty Treasurer -
•
Title
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Sig,na tire of utho Official
•• Ronald J . Wicker •
Name (Please print or type) '
I'
•
City Manager
Title
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The Governor's Office will not consider unsig
ned or incomplete Grant Applications.
•
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