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R2011-084 - 2011-08-08BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That Agreement by and between the City of Pearland and HGAC a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an Agreement with HGAC. PASSED, APPROVED and ADOPTED this the 8 day of August, A.D., 2011. ATTEST: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO AN AGREEMENT WITH HOUSTON GALVESTON AREA COUNCIL "HGAC FOR PARTICIPATION IN THE PEARLAND AREA SUBREGIONAL PLANNING INITIATIVE. %GL.JFI G T r1C SE ETARY APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY RESOLUTION NO. R2011 -84 TOM REID MAYOR Exhibit "A" Resolution No. R2011 -84 HOUSTON GALVESTON AREA COUNCIL INTERLOCAL AGREEMENT FOR THE PEARLAND SUBREGIONAL PLANNING INITIATIVE AGREEMENT This hnterlocal Agreement, hereinafter referred to as "Agreement is made and entered into this 8 day of August, 2011, by and between the Houston Galveston Area Council, hereinafter referred to as "H -GAC having its principal place of business at 3555 Timmons Lane, Suite 1.20, Houston, Texas 77027 and the City of Pearland, TX hereinafter referred to as the "City having its principal place of business at 3519 Liberty Drive, Pearland, Texas 77581 RECITALS A. It is to the mutual benefit of the City and H -GAC that a Subregional Planning Study be performed to help achieve regional and community goals through the integration of transportation and land use planning and its incorporation into local plans, projects, and development strategies. B. The Subregional Planning Study (hereinafter called the "Study will: a. identify the transportation and land use goals and priorities of the City and other participating jurisdictions to create a subregional vision statement; b. assess existing conditions using a gap analysis to develop supportive strategies for the subregional vision; c. run scenario modeling and forecasting to evaluate transportation and land use alternatives for the subregion's future through the year 2040; and d. develop recommendations and implementation strategies based upon public /stakeholder input and scenario models to complete a Subregional Planning Initiative Plan. C. H -GAC shall fund the Study, in part, with federal funds. D. The total cash match amount of the participating jurisdictions is approximately $52,602.81. E. The City shall contribute a maximum of $44,827.37 toward the completion of the Study, as its share of the total cash match amount. F. H -GAC shall fund, or cause to be funded, the remaining cost of the Study. G. Upon Study commencement, the project timeframe will last approximately 12 months. NOW THEREFORE, for and in consideration of the mutual covenants, agreements, and benefits to the parties herein named, it is agreed as follows: 1 TERMS I. Upon execution of this Agreement, the City will deliver $44,827.37 to H -GAC as the City's cash match for the Study. Upon receipt of such funds H -GAC shall prepare, or cause to be prepared, the scope for the Study in consultation with the City. II. H -GAC will be responsible for the preparation of an agreement for professional services with a consultant in connection with the Study. H -GAC shall furnish to the City a copy of H -GAC's scope of work with the consultant. H -GAC shall forward to the City a copy of the completed Study. III. H -GAC will be responsible for administering the contract for the Study. During the course of the Study, the City shall have the right to access the Study sites, and review all docurnents, maps, plats, records, photographs, reports or drawings affecting said Study, provided however, that notice be given by telephone to H -GAC prior to any inspection of either the sites or documents and provided further that in conducting said inspections, the City shall not interfere with the work in progress. W. This Agreement shall be effective on the date the last party executes this Agreement and, except as provided in Section V, shall terminate upon the completion of the Study. Upon completion or termination of this Agreement, all data prepared for the Study shall be made available by H -GAC to the City, as provided by applicable law, without restriction or limitation on its further use. V. This agreement may be terminated for any of the following conditions by notifying the other party in writing: a. By mutual agreement and consent of both parties. b. Upon failure of either party to fulfill the obligations as set forth herein. c. Circumstances, prior to awarding the consultant contract, that increase the total Study cost. The termination of this agreement shall extinguish all rights, duties, obligations, and liabilities of H -GAC and the City under this agreement, except as provided in Section IV and Section VII. VI. H -GAC hereunder shall not use payment by the City to H -GAC for any purpose other than paying Study costs which include a state oversight fee and the development of the H -GAC Best Practices Planning and Implementation toolbox. VII. H -GAC shall cause funds paid by the City which are not needed to meet obligations due or contemplated to be due within sixty (60) days, to be invested in the same manner as similar funds are invested by H -GAC in accordance with IHI-GAC's investment policy. The determination. by H -GAC of said finds needed to meet such obligations is conclusive. Upon termination of this Agreement or completion of the Study, H -GAC will perform or cause to be performed an accounting. If total Study costs require less than the total cash amount of the participating jurisdictions, H -GAC will reimburse to the City its proportionate contribution, including interest earned, of the total cost of the project. VIII. H -GAC acknowledges and agrees that the City's sole obligation under this Agreement is to contribute match funding for the cost of the Study to the extent stated in this Agreement. 2 IX. H -GAC acknowledges that it is not an agent, servant, or employee of the City, and that it is responsible for its own acts and deeds during the performance of the work during the term of the Study. The City acknowledges that it is not an agent, servant, or employee of H -GAC, and that it is responsible for its own acts and deeds during the performance of the work during the term of the Study. X. Each party understands and agrees that each party paying for the performance of governmental functions or services under this Agreement must make those payments from current revenues available to that party. It is expressly understood and agreed that the City and H -GAC have available the maximum sum to satisfy each entity's respective obligation under this Agreement and that the City and H -GAC shall not be obligated hereunder to expend more than that sum. XI. Any changes in the Agreement provisions or obligations of the parties hereto shall be enacted by written amendment executed by both the City and H -GAC. XII. Any notice required to be given under the provisions of this Agreement shall be in writing and shall be duly served when it shall have been deposited, enclosed in a wrapper with the proper postage prepaid thereon, and duly registered or certified, return receipt requested, in a United States Post Office, addressed to H -GAC or the City at the following addresses: City of Pearland: City of Pearland 3519 Liberty Drive Pearland, Texas 77581 Attention: Bill Eisen, City Manager H -GAC: Houston- Galveston Area Council P.O. Box 22777 Houston, Texas 77227 Attention: Jack Steele, H -GAC Executive Director Either party may designate a different address by giving the other party ten days written notice. XIII The parties agree that this Agreement contains all of the terms and conditions of the understanding of the parties relating to the subject matter hereof. All prior negotiations, discussions, correspondence and preliminary understandings between the parties and others relating hereto are superseded by this Agreement. 3 This instrument, in duplicate originals, has been ex BY BY Bill Eisen, City Manager Ashby Johnson, Deputy Director of Transportation Houston- Galveston Area Council A political subdivision of the State of Texas BY f DATE Q'�• I 4 parties hereto as follows: DATE August 8, 2011 City of Pearland DATE Jack Steele, Executive Director, Houston- Galveston Area Council A political subdivision of the State of Texas Houston Galveston Area Council Sonia Webb Deputy City Secretary City of Pearland 3519 Liberty Drive Pearland, TX 77581 Dear Ms. Webb: /ag Enclosure Mailing Address PO Box 22777 Houston, Texas 77227 -2777 Phone 713-627-3200 September 23, 2011 I am returning a fully executed original of the Interlocal Agreement between H -GAC and City of Pearland for the Pearland Subregional Planning Initiative and I have retained a copy for H -GAC's records. Should you have any questions concerning this, feel free to contact me at 713- 993 -4584. Sincerely, Aquina Grover Senior Financial Analyst Physical Address 3555 Timmons Lane, Suite 120 Houston, Texas 77027 -6466 Phone 713 627 -3200 Sample Scope of Work—Pearland Subregional Planning Initiative Task 1.0 Project Management Task 2.0 Public Involvement and Stakeholder Coordination Public involvement efforts for the Subregional Planning Initiative will include local,regional, and state-level stakeholders. These efforts will include the creation of a Stakeholder Advisory Committee (that will assist with the study process and assist with key project decisions), a public official's project development workshop, and public workshops. Task 3.0 Vision Development and Assessment of Current and Planned Transportation and Land Use Conditions and Needs A transportation and land use "vision"for the Pearland Subregion will be developed based on existing and future plans, stakeholder/local officials' input, and input from the public. A profile and needs assessment of current and expected multimodal transportation, land use and development, and demographics and economic development will be evaluated to determine a gap-analysis needed to reach the"vision". Task 4.0 Alternative 2040 Growth Scenario Definition and Analysis A 2040"Growth Scenario" will be defined by analyzing land use and transportation scenarios that reflect the future conditions and needs of the subregion. Task 5.0 Subregional Transportation and Land Use Plan Findings from the previous tasks, including the results of the scenario modeling and evaluation will develop a"blueprint" or vision for making planning decisions for the subregion. This Subregion Plan will describe how the transportation-land use vision can be implemented at the regional and local level. Task 6.0 Plan Implementation Workbooks Implementation workbooks will be created for each participating jurisdiction, that provide a realistic approach to implementing the subregional plan for short,medium, and long-range needs. Subregional Planning Initiative (SPI) What are the Steps in the Subregional Planning Initiative Process? 1 . Vision Creation z. Subregional Profile ragrayng r�� o imeRt 3. Gap-Analysis 4. Needs Assessment 5. Scenario Development Stakeholder Advisory Committee (Modeling) [(meets throughout study) 6. Project Identification Elected Official Workshop 7. Project Prioritization during(only y po workshop in study) , 8. Implementation Public or Workbooks (at leash 1 during visioning and 1 during scenario development) � t Pearland Subregional Planning Initiative Presented by the Houston-Galveston Area Council June 23, 2011 Houston-Galveston ...__:� ....__.. Area Councd What is the Purpose of the Plan ? • Create a shared vision of future land use and transportation options for the study area �aa�►u`�a NOW LEASING ■ Better integrate local plans to the ,,,,,,....r.„......„,..„..,.,:..7,:::::,,•,,,,:,..,,,,a;0_,::: WM' 713.266,8990 . RTP ( Regional Transportation Plan ) -- °sY S • Identify project priorities for the TIP (Transportation Improvement Plan ) 7 . • Create implementation partnerships = . -�` . %. • Promote best practices - `c3us or a vess .ri WhySubre Tonal Planning ? g Local actionsIsimmi.. local , subregional and regional bene fits .... .. ,, ." g g ,. :, ,,..ft -,,,,,,,,,,,,„..:.,:,: - � µpp • ;,,,;,..,,,,,,„...,:,,,i,... Livable Centers, transit corridors ...:,..: .e.:„..'',.''''':k'':':1'' ,,:.,_ pp h phi.. $ 4 '' x �" " � • Thoroughfare connectivity � fi • Access Management , .. `' � , • Land use plans and policies • Economic development ' '= i incenti ves /... °fir �SiwM: x �y l k v 1on-GoIveston Area Council 91rt-Okuteri 3 '„'- •;:''" P.PV I PH MOINt�i .qti ='.�+0 1 p7iV a.g £hies - otsilipod &Puss. ILL :avieii,li}.u/B. IsaiairW ram. JE .:J .. -1- m AD uanjy n a L 1 S R y 10)1i9y1 pl ,uJeA 44'. A-m h' Sa " i{e $ ( uQstetue« $3IQ t. , eii''d�,,-v Ianuen uu)�D �:: y7naS : `y 88 Z euuau3` lS j E,aJ�,AUG @ � nJ 1, ® AU0100 ernol vea ..1....1 �) e{�x0 t, ;Jo.yelueld uatsar{e� a�ot ,. euuai� 40, co 1.ifid - I § wocill., At an6ea 1 al puepead Co ,, 1.1 isanRytnos-uotsrl._{-i Cl eill L[ it ,a- A pQQM$pUaud p� ta `g up.( 3 eil n>3sseN Jaisga,V, 1 6 abellIA a,e,,.:., pal ea c' axe1 Jolikei rr1�da c� d af3e{ltn S 4 v apls4aoJ g , .1.' 0 aDe{d s m I `+ a ,55unJ:_, , Aer yol uossnoy c3 Aer{oj sw;snoN weg R t i. 11 I� S_____ 1S enbn j fah - A i 3 I If10SSl .rit M /.a IJ�t t1lC]1L1:5 ! �(t Lailx�j 10 1lckthrti �sJaw LI:no: �+�ed v+ci E-h yJ dJI;r A4q; .{ �"�� Ra�tt i^lieleluu 8J114� r3 W�'a 1+1 NJ Potential Pearland Subregional Planning Initi ati ve St ud y Partners: > Pearland > Harris County Transit > Friendswood > Connect Transit > Houston > METRO > Manvel > Texas Medi cal Center >Alvin > Brazoria County > Brookside Village > Galveston County > lowa Colony > 288 P art nership > BayTran vc-) Ha„slo �,�.coi.a:�o Pearland Subregional Planning Initiative Th e Sub regi onal Pla nning Initiative Will : Perform a gap-analysis of existing plans & studies Involve the public to gain valuable feedback Provide forecasting to plan for future projects and growth Develop Growth Scenarios through modeling and visualization Create a subregional vision and implementation plan Houstan-Galveston Area Council rrU*.. What do we need from our partners? ■ Partici pati on in Stakehold er Advisory Committ ee and P ubli c Offi ci als W ork shop ■ Mat chi ng f und commitment ■ Int erlocal cooperation El ected official and staff support ■ Alignment of local plans and policies Nove+omGolveston ... _ _ ... Area Council Fundingand M F ed eral Contribution : $ 201, 034 Local Cash Match : $52, 625 * Tota I Project A mount : $255,000* * J * Match may be provided by one or more participating partners **Estimated 1,plo Houston-Golvestoi, Area Council Timeline Th e stud y will tak e approxi mately 12 Mo nth s f rom th e Ti me th e St udy Begins Questions? • H -GAC staff contact: 713-993-2497 http : //subregional . h -gac. com/ ��7Y hous,..Golvestoil Area Council -1-1340 Subregional Planning Initiative (SPI) Project Fact Sheet What is the purpose of the SPI initiative? Ito The SPI Program provides an opportunity for local ��/ communities and regional partners to work together to Imo" /��^ , create a Transportation-Land Use Vision for a designated ��,';,� �� Subregion. A Subregion is made up of multiple ''' •9 jurisdictions with similar growth and mobility issues, ♦• „„ „,„ '10 44II located within the Houston-Galveston Area Council � ' 0 , ��mTt .. 'd region. Local communities will explore how their local plans, regulations, and policies support regional goals and plans. The process will also identify consensus-driven TEX A S transportation investment priorities. The SPI Program provides best practices for land use, environmental, and s'1', I $n - transportation planning for local governments, citizens, and community leaders. SPI plans will ultimately focus on prioritizing and implementing projects. r x �;� How will this effort benefit the Houston- , , r FA ,r rt Galveston region and local communities? 0 I Citizens, community stakeholders, and local officials will participate in creating opportunities for more TA �y s•' s_ - closely coordinated local and regional transportation, 3'' F. land use, and environmental plans. The goal of the SPI 4 1 w Nam. v...-- program is to enable the Houston-Galveston region 4 i and its local jurisdictions to continue to be successful in protecting its economic vitality, transportation • ' - ! assets, environmentally sensitive areas, green space, and quality communities that attract new people and businesses to the region. What entities are included in the Plan? ;`' - " r ri: • City of Alvin A ,' r • City of Pearland w,.- • City of Friendswood ` • City of Manvel • City of Houston • ,. z,.:,,;.., `'`"'} .. -I 4et� • Greater 288 Partnership _ • • METRO i # . x H-CACSubregional Planning Initiative -Project Fact Sheet-July 2011 1-1540 Subregional Planning Initiative (SPI) Project Fact Sheet What will the Subregional Planning Initiative address? Plan will include these elements, but are not limited to: • Mobility I Traffic Flow • Connectivity l • Thoroughfare Planning E ' ''.} 1 • Access Management \ o, .411, ? , • Population Growth and the Demand on Infrastructure • Land Use -Transportation Coordination ilik: • Jurisdiction Needs • Hike and Bike Connectivity i , x • Regional Commuting Options r (Park & Ride, Transit, etc.) 1, 1 ■ Economic Development -.. ♦ •> 4 • Project Identification and Prioritization p-et'7�� for Potential Funding � • Enhanced Cross-Jurisdictional Coordination 1 �� A/(''L� How will the views of citizens and local jurisdictions influence the Subregional Plan? A Stakeholder Advisory Committee assists the project team to develop the Plan throughout the planning process. An Elected Official Workshop will be held to gain valuable perspective from the cities' decision-makers and leaders. Additionally, public workshops will be planned for residents, business owners, and other interested people to ask questions and provide comments on the Plan. d. ` . � , r r� - VI ,f i' For More Information: --t �1 i Chelsea Young, Project Manager -� p`f Houston-Galveston Area Council - --� ' � �= s Phone: (713) 993-2497 r 1iiw r E-Mail: chelsea.young@h-gac.com .. www.h-gac.com