R2010-147 - 2010-12-06RESOLUTION NO. R2010 -147
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING A CONTRACT FOR TRAFFIC ENGINEERING
SERVICES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS;
Section 1 That certain contract for traffic engineering services, a copy of which is
attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby
authorized and approved.
Section 2 That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract for traffic engineering services.
PASSED, APPROVED and ADOPTED this the 6 day of December, A.D., 2010.
�Gri'1
TOM REID
MAYOR
ATTEST:
AN;
APPROVED AS TO FORM:
A.
a4,-
DARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
Resolution No. R2010 -147
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into on J fyv,) tq-1z.y 3 2010 by and between the
City of Pearland "CITY and Wilbur Smith Associates, Inc. "CONSULTANT
The CITY engages the CONSULTANT to perform professional services for a project known and
described as the Pearland Traffic Management Plan "PROJECT
SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall provide professional services related to the preparation
of a Traffic Management Plan for the City, which will include development and
implementation of optimized signal timing plans along major highway corridors;
development of an area -wide travel demand model and forecasted traffic volumes;
assessment of the area transportation system and major thoroughfare plan; and
prioritization of recommended improvements. See Exhibit A, attached, for a
detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule
shall be submitted in digital and hard copy form in the Microsoft Project for
Windows format.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezzlement, accepting materials of value from vendors, or consultants, and/or
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY
employee to engage in such misconduct.
D. The CONSULTANT shall submit all final documents in both hard copy and
electronic format. Plans shall be AutoCAD compatible and all other documents
shall be Microsoft Office compatible. The software version used shall be
compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
-1- 10. Revised 11/15/07
E. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
F. The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non -owned vehicles, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers'
Compensation. Certificates of Insurance and endorsements shall be furnished to
the CITY before work commences. Each insurance policy shall be endorsed to
state that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits "Change in Coverage except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurer(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
-2- 10. Revised 11/15/07
G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
H. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION 11 PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end September 30, 2011.
SECTION III CONSULTANT'S COMPENSATION
A. The method of payment for this CONTRACT is hourly not to exceed. Total
compensation for the services performed shall not exceed $458,850.
B. The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT subject
to the following Iimitations:
1. Prior to submittal of deliverable for Task 2.1: Signal Timing, payments to
the CONSULTANT shall not exceed 40% of the total CONTRACT
amount.
2. Prior to submittal of the deliverables for Task 2.2: Travel Demand Model,
payments to the CONSULTANT shall not exceed 60% of the total
CONTRACT amount.
Prior to submittal of the deliverables for Tasks 2.3.1: Evaluate
Thoroughfare Plan and 2.3.2: Identify Constrained Corridor and
Operational Deficiencies, payments to the CONSULTANT shall not
exceed 90% of the total CONTRACT amount.
4. Prior to submittal of the deliverable for Task 2.3.3: Prioritize Roadway
and Intersection Improvements, payments to the CONSULTANT shall not
exceed 100% of the total contract amount.
-3- 10. Revised 11/15/07
C. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis.
SECTION IV THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or
its sub- consultant(s) or in any way affect the CONSUTANT's status as an
independent contractor of the CITY.
SECTION V TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason
with or without cause by delivering written notice to CONSULTANT
personally or by certified mail at 9800 Richmond Avenue, Suite 400, Houston,
TX 77042. Immediately after receiving such written notice, the CONSULTANT
shall discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15 day following termination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
-4- 10. Revised 11/15/07
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
E. In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and /or if the CONTRACTOR
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of Texas shall govern the terms of this
CONTRACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and /or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties.
SECTION VI ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACT may be amended only by written instrument signed by both parties.
SECTION VII COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
-5- 10. Revised 11/15/07
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
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The parties have executed this CONTRACT this �J day of AN W IR ;0+(r
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CONSULTANT- WILBUR S I ASSOCIATES
Robert P. Babineaux, Jr., PE
Vice President
-6- 10. Revised 11/15/07
EXHIBIT A
Exhibit A Scope of Work
Pearland Traffic Management Plan
The scope of work for the development of a Traffic Management Plan for the City of Pearland
will include the following tasks:
Task 2.1 Signal Timing
This task will consist of collection of data and development/implementation of optimal
traffic signal timing plans. A traffic signal timing report will be developed to outline the
timing plans and demonstrate improvements in travel time and speed. The purpose of
these signal timing plans is to provide maximum progression for traffic flow along the
thoroughfares with heavy traffic volumes and several signalized intersections. The list
below is a preliminary list of corridor signal timing projects which can be implemented
when needed.
FM 518 from Cullen Blvd to IH 35
FM 518 from IH 35 to Winding Road 1 Sunset Meadows
Broadway 1 FM 518 from FM 521 to Cullen Blvd (Modifications to existing
timing plan)
McHard /Shadow Creek Parkway /FM 2234 from FM 521 to Cullen Blvd.
Cullen Blvd (FM 865) from Northfork to Hughes Ranch
SH 35 from Dixie Farm Road to Knapp Road
Magnolia John Lizer (SH 288 to Pearland Parkway)
Task 2.1.1 Signal Tinning Data Collection
The City of Pearland will collect weekday and weekend 24 -hour counts on dates
and at locations identified by the Consultant 15- minute peak hour counts (AM
and PM peak periods, and weekend peak period) will be performed by the
Consultant at each signalized location to establish a base signal plan for
implementation. Some existing signal timing data will be collected as part of Task
1. The Consultant will collect traffic signal timing data for any intersections for
which this data was not previously obtained.
Travel time runs will be conducted both before and after new signal timing
implementation.
Task 2.1.2 Timing Plan Development and Implementation
The Consultant will develop a base signal timing plan and perform field
implementation and fine tuning. A summary of final timing plans will be provided
to the City and inserted in the controller cabinet. Timing plans will be established
for the weekday AM and PM peak and off peak periods and for the weekend
period.
City of Pearland 1 Traffic Management Plan
October 27, 2010 Scope of Work
Task 2.1 Deliverable
Traffic signal timing report outlining the existing signal timings, existing corridor
travel times, implemented signal timing modifications and before -after travel time
comparisons. The consultant will be responsible for field implementation of the
traffic signal timings including 6 month follow up to address seasonal changes,
Summer, Holidays, etc.
Task 2.2 Local Travel Demand Model
Task 2.2.1 Develop Enhanced Travel Demand Model for Pearland
The consultant will develop an enhanced travel demand model for the Pearland
area. The model development may include the following subtasks:
Collect roadway information including traffic counts, lane configuration,
traffic control, signal timing
Collect land use information including number of housing units, and
retail /commercial activity within Pearland
Refine roadway network in the Pearland area
Develop refined TAZ structure
Develop disaggregated socio- economic data for the refined TAZs
Calibrate the network to replicate current transportation conditions in the
Pearland area
Review CIP, TIP, RTP, Thoroughfare plan and other future roadway
improvement projects in the area to include in the future model network
Task 2.2.1 Deliverable
Enhanced Pearland travel demand model based on the approach chosen in
consultation with City staff.
Task 2.2.2 Develop Travel Demand Model User Interface
The consultant will develop a user interface for the travel demand model to
evaluate Capital Improvement Plan (CIP) improvements and other transportation
needs for the City of Pearland. The user interface will allow the City staff to
create new scenarios to evaluate impacts of land use development on the
transportation system and compare alternative roadway improvements to
determine their impact in improving the future mobility.
Note: In traditional travel demand modeling, congestion (travel time) on the
roadway is based on the characteristics of the street including capacity and
speed (commonly known as capacity restrained modeling). The intersection
merely acts as a node and does not contribute to the delay in the system. Based
on the suitability of the selected modeling approach to integrating intersection
based analysis, the consultant will work with the City staff to determine the need
for creating such a tool. Including intersection node geometric detail would
facilitate the evaluation of impacts on the transportation system associated with
the intersection improvements which otherwise are not accounted for in a
traditional travel demand model.
City of Pearland 2 Traffic Management Plan
October 27, 2010 Scope of Work
The consultant would configure the model to interact with other standard traffic
engineering software such as Synchro (a traffic signal operations optimization
tool) to facilitate data updates. The consultant will set parameters and guidelines
for the model to read (import) the latest intersection turning movement counts,
lane geometry, and signal timing and phasing operations at selected signalized
intersections within the Pearland area. The model training conducted as part of
Task 2.2.4 will provide the City staff with good understanding to conduct model
runs using the intersection based model approach to evaluate scenarios that
include intersection improvements such a signal timing and capacity. The City
staff will be able to modify signal timing information coded in the model, should
there be any changes to the signal system data. The estimated cost to integrate
the intersection based capability in the travel demand model is $11,600.
Task 2.2.2 Deliverable
Travel demand model user interface (integrated into the enhanced Pearland
model).
Task 2.2.3 Model Documentation and Training
The consultant will develop documentation on the assumptions, inputs and
outcomes of the travel demand modeling effort for the Pearland area. The
consultant will provide a two -day training session for the City Staff to discuss
user interface, basic model components, input data, and model output. During
the training sessions, the consultant will demonstrate how to setup various "what
if scenarios" including network modifications and demographic updates (these
test scenarios will not be fully executed due to training time constraint). The
consultant will then be available by telephone to provide assistance to the City for
a negotiated time period while City staff becomes familiar with the operations of
the model.
Task 2.2.3 Deliverables
Pearland travel demand model documentation.
Pearland travel demand model user manual.
Task 2.3 Assessment of Transportation System (Transportation Planning /Analysis)
Task 2.3.1 Evaluate Thoroughfare Plan
The consultant will evaluate the City's most recent thoroughfare plan for it's
effectiveness in balancing traffic mobility with adequate access to adjacent land
uses in a way consistent with the City's goals, objectives and community vision.
This review will consider the most recent land use /zoning plan to look at the
spatial relationships between the existing and proposed transportation network
and the anticipated future land uses. The Consultant will also review how well the
City's street network fits with that of the area cities and Brazoria County. Other
City of Pearland 3 Traffic Management Plan
October 27, 2010 Scope of Work
considerations may include provision for multiple modes of transportation (private
vehicles, public transit, pedestrians, bicycles, etc.); environmental impacts (air
quality, historic sites preservation, wetlands, parks, etc.).
The consultant will research up to three other cities (from within and outside of
Texas) of a population, size and character similar to that of Pearland to
determine best practices and latest innovations that could be used in updating
Pearland's thoroughfare plan.
Task 2.3.1 Deliverable
A technical memorandum will be issued which will outline the findings and
recommendations for revisions to the existing major thoroughfare plan.
Task 2.3.2 Identify Constrained Corridors with Operational Deficiencies
Analysis of the city street system will be performed to identify corridors that are
operating in a constrained condition with operational deficiencies. The measure
of effectiveness will be travel time, speed, volume to capacity ratio and level of
service. Analysis will be performed for the existing condition and year 2040.
Traffic volumes for the existing condition analysis will be established based on
available information, supplemented with new data collection where needed.
Data will be extracted from existing traffic studies (i.e. recently completed traffic
impact analysis reports), existing city data, counts from existing signal detection
cameras, and from commissioned 24 -hour counts on an as needed basis. Traffic
volumes for year 2040 will be established based on the output from the City of
Pearland enhanced travel demand model and from H -GAC as needed (for
corridors feeding into Pearland from Houston and other surrounding
communities). Accident reports will be obtained by the City and the consultant
will perform an accident analysis and calculate the accident rate for corridors
identified by the Pearland Police Department as having a propensity for high
accidents.
A comparative traffic analysis will be performed using Synchro for all major
thoroughfares to establish future operational measures of effectiveness and to
determine if there are future needs ranging from minor improvements such as
right turn lanes and left turn lanes to more significant improvements such as
additional capacity lanes. Existing condition travel time and speed will be
determined through field trial runs. Synchro will be used to establish existing
volume to capacity ratios and level of service, and to establish the future
condition travel time, speed, volume to capacity ratio and level of service.
Estimated construction for future major thoroughfare segments will be added to
the Synchro model accordingly for the year 2040 analysis.
Application of access management techniques will be evaluated where suitable
so that maximum mobility and safety is derived from the roadway network.
The consultant will help the City identify potential funding sources for future
transportation system improvements. The consultant will ensure that the City's
Thoroughfare Plan conforms to minimum standards that will allow for funding
eligibility.
City of Pearland 4 Traffic Management Plan
October 27, 2010 Scope of Work
The consultant will help the City work with land developers to identify and secure
right -of -way for future street network expansion in a prioritized and planned
manner.
Task 2.3.2 Deliverables
Results from the existing and future condition traffic engineering analysis will be
provided in a full report which will outline the findings from the field studies and
Synchro analysis. Recommendations for improvements and potential funding
options will be clearly identified in the report.
The Synchro model will be turned over to the City of Pearland for future use. The
Consultant will provide a technical memorandum for guidance on how to utilize
the Synchro model to compare alternatives for improvements beyond what is
established in the report.
Provide licenses for Synchro and Cube software needed for City staff to view and
make minor revisions as needed.
Task 2.3.3 Prioritize Identified Roadway and Intersection Improvements
The consultant will work with the City to identify and categorize roadway
improvements as short -term, intermediate -term and long -term in addition to low,
medium and high cost solutions. Probable cost of construction will be established
at a planning level with acceptable contingency for ancillary items. Information
from Task 2.3.2 will be used to establish a priority for improvements.
Improvements will be ranked based on an evaluation matrix recommended by
the consultant and agreed upon by the City. The evaluation matrix will include a
rating system that will identify a rank and weight for criteria such as safety (type
and severity of crashes), LOS, congestion (delays, travel time savings), cost
benefit ratio, availability of full, partial or matching funding sources, public
support, priorities of the City Council, adding to the goals and vision of the City,
etc.
Task2.3.3 Deliverable
The transportation system evaluation will be summarized in a report outlining the
short term, medium term and long term improvements along with project priorities,
probable cost of construction, and cost benefit analysis.
City of Pearland 5 Traffic Management Plan
October 27, 2010 Scope of Work
FEE ESTIMATE
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HOURLY RATE SCHEDULE
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CITY OF PEARLAND TRAFFIC MANAGEMENT PLAN
WILBUR SMITH ASSOCIATES (PRIME CONSULTANT)
PERSONNEL CATEGORY
2010
HOURLY RATE
Principal
$250.00
Project Manager
$220.00
Technical Manager
$210.00
Senior ITS/Traffic Engineer
$170.00
Senior Traffic Engineer/Transportation Planner
$140.00
ITS Engineer/Senior ITS Technician
$140.00
Traffic Engineer/Transportation Planner
$110.00
Graduate ITS Engineer
$90.00
Senior CAD Tech
$100.00
Graduate Traffic Engineer/Transportation Planner
$80.00
CADD Technician
$65.00
Clerical /Administrative
$60.00
AECOM (SUBCONSULTANT)
PERSONNEL CATEGORY
2010
HOURLY RATE
Senior Project Manager
$208.00
Project Manager
$179.00
Senior Traffic Engineer
$202.00
Traffic Engineer
$125.00
Graduate Engineer
$90.00
PROJECT SCHEDULE
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PROJECT SCHEDULE -TRAFFIC MANAGEMENT PLAN
Weeks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
(Task 2.1 Signal Timing
2.1.1 Data Collection
2.1.2 Plan Devleopment/Implementation
(Task 2.2 Local Travel Demand Model
2.2.1 Develop Enhanced Model
2.2.2 Develop TDM User Interface
2.2.3 Model Documentation/Training
Weeks
15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35
Task 2.3 Assessment of Transp.System
2.3.1 Evaluate Thoroughfare Plan
2.3.2 Identify Operation Deficiencies
2.3.3 Priortize Improvements
Sub-Task